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Administrative specialist jobs in Riverside, CA - 836 jobs
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Administrative Coordinator/UCDD (UEC)
California State University
Administrative specialist job in San Bernardino, CA
Work type: Auxiliary Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB ) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UCDD's Director, the Administrative Coordinator will: Document revenues and expenditures expected and submits to management. Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions. Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized. Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed. Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period. Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll. Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions. Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing. Deliver specific memos to families. Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director. Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director. Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates. Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms. Perform maintenance and renovation to the UCDD website under the supervision of the Director. Participate in weekly office meetings. Coordinate faculty overload with the Watson College of Education analyst. Other job related duties as assigned. This position will not require frequent travel. Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year. Minimum Qualifications Education: B.A. Degree in Accounting, Management, or closely related fields. Experience: Three (3) years of experience in general office administration and clerical work. Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat Other: Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. Employee must have the ability to accurately maintain records and files. Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis. Employee must have demonstrated the ability to maintain a high degree of confidentiality. Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures. Benefits Include: Medical, Dental, Vision, Flex Cash option CalPERS Retirement and CalPers 457 Group Term Life/ Accidental Death & Dismemberment (AD&D) Holidays & Personal Holiday Vacation and Sick pay accruals Educational Assistance Benefit is based on availability of funding. Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at **************** Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at ****************. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 22 2025 Pacific Standard Time Applications close: Whatsapp Facebook LinkedIn Email App$4.7k-5.5k monthly 3d agoAdministrative Assistant
Appleone
Administrative specialist job in Ontario, CA
Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$36k-45k yearly est. 3d agoAdministrative Assistant
CBIZ, Inc.
Administrative specialist job in Costa Mesa, CA
#LI-EM1 #LI-Onsite Distributes 1040 organizers to clients Create engagement letters and maintain data in Amelio Submit Client Intake Forms Performs New Client Set-up process in Amelio Submit Data Maintenance Forms Performs assembly check and distributes client deliverables via ShareFile; prints any needed deliverables. Perform ShareFile Setups Updates tax tracking information in Practice Engine as directed Completes scanning and copying as needed or requested Perform data maintenance in Tax HQ Support billings and collections for directors Expense reports Assist clients with SafeSend Returns Handle client calls and their requests Prepare Power of Attorney Handle various requests submitted through the administrative common inbox Tracks and secures client e-file authorization forms and routes to e-file step of process Coordinate meetings, presentations, etc. Produces Reports needed for assigned directors PE, etc. Tracks receipt of engagement letters, follows up on letters not received, provides internal status updates Preferred Qualifications * Bachelor's degree Minimum Qualifications High school diploma or GED 2 years experience in office environment and preferably performing as an administrative assistant Must have knowledge of administrative procedures Proficient use of applicable technology Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally$50k-61k yearly est. 3d agoAdministrative Assistant
BKM Capital Partners
Administrative specialist job in Newport Beach, CA
The Administrative Assistant must exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Administrative Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. This position is 100% in-office due to the collaborative nature of this role. Job Essentials Administrative and Operational Support Completes a broad variety of administrative tasks including back-up support for Executive Assistant team including: Calendaring meetings and daily coordination/management of calendars Arranging travel plans, itineraries, and agendas Book internal and external meetings as needed. Ensure Expense Reports are submitted accurately and timely Assist with booking conferences and asset tours to include but not limited to hotel, airfare, meals, prep itineraries, and agendas. Assists with planning and coordinating company-wide or department specific events and meetings, including Employee Engagement and Volunteer events. Includes assisting as needed for company events - setup, tear down, etc. * Provide direct support to Operations, including HR, Technology and Marketing. * Assist with operational policies and uphold company policy guidelines Document Preparation and Management Review and prepare tour books, investor materials, including printing, binding, etc. Printing, compiling documents that require signatures (contracts, expense reports, etc.), then scanning, filing, emailing accordingly. Compose and/or transcribe various correspondence, some of which may be highly confidential. Create department binders. Draft letters or email correspondence as needed. Pulling reports from various internal databases as needed. Office Organization and Support Cross-train on responsibilities to act as back up to Office Manager, as needed, including: Organize and stock office supplies, snacks, and reorder supplies, as needed. Keep kitchen clean and office picked up. Operate and troubleshoot office equipment like copy machine, etc. Answering the incoming calls. Mailing of packages / Copying and meeting material preparation Mail any packages or letters via FedEx, UPS, USPS, as required. * Sort and distribute incoming mail. Cross-train on responsibilities to act as back up to other Executive Assistants as needed. Lead Culture Crew Committee meetings and follow up communications with committee members. Manage decorating of employees work area on their birthdays. Onboarding tasks for new hires. Order lunch and prep conference if necessary for meetings. Book on-site and off-site meetings. Special Projects Exercises discretion and independent judgement to make decisions with respect to matters of significance. Joins internal meetings (as appropriate / requested), takes copious notes/minutes, drives effective follow up, including correspondence and next steps. Suggests more efficient ways to run the office and troubleshoot malfunctions. Perform research, special projects, record keeping, and other miscellaneous duties as needed for the office. Proactive and Responsive Support * Prioritizes conflicting needs; handles matter, expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. * Other duties as assigned. Skills and Qualifications Excellent written and verbal communication skills. Strong work tenure: Five to ten years of experience supporting multiple departments. Proficient in Microsoft Office Suite with aptitude to learn new software and systems. Demonstrates proactive approaches to problem-solving with strong decision-making capability. High EQ with the ability to form relationships within the company to create better results on deliverables. Exceptional collaborator and influencer - ability to engage with multiple stakeholders (CEO, Directors, staff, vendors) and quickly build relationships needed to accomplish goals and objectives. Highly resourceful team-player, with the ability to also be extremely effective independently. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. The Qualifiers: Strong proficiency with Microsoft Outlook calendaring Expert travel coordination experience a must. Intermediate knowledge of Excel Ability to adapt to changing situations in calm professional manner. Physical Requirements: * Prolonged periods siting at desk and working on a computer. * Must be able to lift up to 15 pounds at times. The Perks: Competitive Pay Paid Time Off Professional Development Resources Fun Work Vibe (indoor basketball/gym/pickleball court, BBQ Area, Pool Table, Ping-Pong to name a few...) BKM Capital Partners is an Equal Opportunity Employer.$35k-50k yearly est. 3d agoOffice Administrator
Caliber Collision Repair Services
Administrative specialist job in Long Beach, CA
Caliber Collision has an immediate job opening for an Office Administrator to perform all-purpose duties, which may include, but not limited to assisting with providing the front office teammates with the necessary tools, training and information to Office Administrator, Customer Experience, Administrator, Accounts Payable, Accounts Receivable, Business Operations, Automotive, Business Services$33k-43k yearly est. 2d agoDermatology Physican Assistant
Hoag Health
Administrative specialist job in Newport Beach, CA
Hoag Health, the top-ranked health system in Orange County, CA, is seeking an experienced Dermatology Advanced Practice Provider (PA or NP) to join our skin-cancer-focused program in Irvine, CA. This is a full-time, outpatient position within a rapidly growing specialty service dedicated exclusively to skin cancer diagnosis, surveillance, and management. Our program is built around a multidisciplinary team with deep expertise in cutaneous oncology. Patients receive highly specialized care supported by advanced technology, including Mohs micrographic surgery, Vectra WB360 3D total-body imaging, and comprehensive dermoscopic monitoring. We emphasize accurate early detection, evidence-based management, and reducing unnecessary biopsies through high-quality imaging and dermoscopy. This position offers the chance to practice at the leading edge of skin cancer care, using state-of-the-art tools within a program known for innovation, precision, and exceptional outcomes. Details: Fulltime position. Schedule is Monday - Friday Outpatient-based position working in clinic setting Clinic location: Irvine, CA Comprehensive Team including: Dermatologist/Mohs Micrographic Surgeon, Medical Oncologists, Radiation Oncologists, Nurse Navigator Compensation: Competitive Compensation Package Base guaranteed salary Comprehensive benefit package: Medical, dental, vision, PTO, retirement (401k with a match) Generous paid time off policy CME stipend of $2,000 annually Malpractice coverage provided Hoag Health qualifies for public student loan forgiveness Qualifications: Has prior dermatology experience Is competent and confident in dermoscopy (preferred requirement); training will be offered from leading dermscopy expert to upscale the skill Thrives in a focused specialty environment rather than general or cosmetic dermatology Values patient continuity and the opportunity to build long-term, meaningful relationships Appreciates working with autonomy while supported by a highly collaborative team Graduate from a Physician Assistant or Nurse Practitioner training program, evidence of satisfactory performance and completion of proctoring requirements Current license in good standing to practice as a Physician Assistant or Nurse Practitioner in the state of California Current and active DEA licensure Current BLS and ACLS certification Excellent communication skills and interest in working in a collaborative / team-oriented environment are a must. Epic EMR experience is preferred but not required Contact: Steven Yi Physician Consultant ******************$31k-36k yearly est. 3d agoClinical Administrative Support Specialist
Sandbox
Administrative specialist job in Riverside, CA
Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.$41k-55k yearly est. 60d+ agoAdministrative Specialist
Fehr & Peers
Administrative specialist job in Long Beach, CA
Job DescriptionFehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We are seeking a Administrative Specialist to join our Long Beach Office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be personable, attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow. We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us and grow your career!Responsibilities Serve as the first point of contact for clients by greeting and orienting visitors at our front desk, and answering and transferring incoming phone calls Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more Maintain office Outlook calendar Coordinate with visitors from other offices, and help them reserve spare workspaces Coordinate meetings and office events as requested, including weekly lunches, meals for monthly training classes, food/supply orders from Costco, and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed Act as a liaison for corporate administrative staff, sharing relevant information with the local office Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations) Provide basic bookkeeping support, including documentation of credit card and petty cash purchases Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Assist with project set-up in our accounting and project management software Assemble project contracts using standard templates and ensure required forms and documents are processed Assist with the preparation of final proposal deliverables, including production and coordinating delivery services Work with project managers to package monthly electronic invoices and submit to clients Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Qualifications 1-3 years of experience working in a professional business environment Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Problem-solving attitude and proven ability to address issues proactively Commitment to high-quality, reliable, and timely work performance Intermediate experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired) Familiarity with contract terminology and experience with reviewing contracts or similar documents Familiarity with general bookkeeping Openness to periodically arrive early and leave late to assist with special events, typically once per quarter Placement within the stated pay range will be determined based upon education, experience, and qualifications.Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.$54k-84k yearly est. 17d agoLogistics Administration Specialist
Linchpin Solutions
Administrative specialist job in Camp Pendleton South, CA
Full-time Description If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Salary Description $42,687.00-$75,965.00$42.7k-76k yearly 59d agoCRA Administration Officer
Cathay General Bancorp
Administrative specialist job in El Monte, CA
Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location.This position may be eligible for a discretionary bonus.$33.7-48.1 hourly 11d agoFranchise Administration Specialist
Jollibee Support Center
Administrative specialist job in West Covina, CA
Job Description The Franchise Administration Specialist plays a vital role in supporting the operational and administrative functions of the Franchise Department. This position provides essential sales support to the Franchise Sales & Development Managers and Department Head, ensures seamless cross-functional collaboration, manages key documentation and reporting processes, and contributes to the overall efficiency and success of franchise development initiatives. Essential Functions SPECIFIC KEY RESULT AREA (KRA): 1. Administrative & Sales Support Provide day-to-day administrative support to the Franchise Sales & Development team and Department Head. Manage and maintain the department calendar, scheduling meetings, deadlines, and key milestones. Coordinate and track franchise sales activities, including lead follow-ups, application processing, and onboarding documentation. Prepare and distribute internal and external correspondence, presentations, and reports. 2. Customer and RM & Data Management Administer and maintain the Customer Relationship Management (CRM) platform, ensuring accurate and up-to-date data entry and reporting. Generate and distribute monthly reports, including key performance indicators (KPIs), pipeline status, and territory development metrics. Support data analysis to identify trends, opportunities, and areas for improvement. 3. Cross-Functional Coordination Serve as a liaison between the Franchise Department and other internal teams (e.g., Legal, Marketing, Operations, Real Estate). Coordinate the flow of information and documentation between departments to support franchisee onboarding and development. Assist in the preparation and execution of franchise-related events, conferences, and meetings. 4. Legal & Compliance Support Manage the administration of franchise legal agreements and documentation in collaboration with internal legal counsel. Track the status of franchise agreements, amendments, renewals, and compliance documentation. Ensure timely and accurate communication between legal, franchise teams, and franchisees. Job Specifications Education: Associate or bachelor's degree in business administration, Marketing, or a related field. Experience: At least 3 years of experience in administrative support, preferably in franchising, sales, or operations or any equivalent combination of education and experience from which comparable knowledge, skills, and abilities have been achieved. Competencies, Capabilities and Other Qualifications Proficiency in Customer Relationship Management (CRM) systems (e.g., Salesforce, HubSpot) and Microsoft Office Suite (Excel, Word, PowerPoint, Outlook). Strong organizational and time-management skills with the ability to manage multiple priorities. Excellent written and verbal communication skills. High attention to detail and accuracy. Ability to work independently and collaboratively in a fast-paced environment. Administrative efficiency and organization CRM and data management Communication and interpersonal skills Cross-functional collaboration Problem-solving and adaptability Confidentiality and professionalism Behavioral Attributes (manifest these Company Values): Customer Focus Speed with Excellence Humility to listen and learn Spirit of Family and Fun Integrity We use eVerify to confirm U.S. Employment eligibility.$38k-67k yearly est. 19d agoABA Rendering Specialist/Admin - Santa Ana
Konnections Staffing
Administrative specialist job in Santa Ana, CA
ABA Rendering Specialist/ Admin - Santa Ana We are currently seeking a friendly and EXPERIENCED individual to join the team responsible for rendering appointments and handling various administrative taks. The desired candidate will have prior ABA therapy experience with strong administrative and communication skills. *Motivated and talented individuals with the following qualifications are encouraged to apply: - Experience in ABA Therapy and admin tasks. - Ability to work in a fast-paced environment - Strong ability to multi-task and problem-solve - Good organization, communication, and attention to detail - Positive, friendly attitude - Excellent organizational skills - Must be flexible and adaptable to rapid changes in the daily work environment and be resourceful in solving problems BA/BS preferred, high school diploma/GED *Competitive compensation & benefits package, including: - Full benefits package available, including medical, dental, and vision insurance - Paid Time Off (PTO) and sick time. Job Type: Full-time Pay: $20.00 - $25.00 per hour Benefits: Dental insurance Health insurance Paid time off Vision insurance 401K Plan$20-25 hourly 8d agoClerical Administrative Specialist
O'Connor Mortuary
Administrative specialist job in Laguna Hills, CA
· Starting Hourly Rate $23.00 per hour $47,840 annually · Overtime is paid for any hours beyond eight hours a day and forty hours per week at 1.5 times the hourly rate or $33.00 per hour. · Your 90-day goals will include and are not limited to the following list and will be listed in detail in your first week of employment. · Prove that you work well with all of the O'Connor team. · Demonstrate the ability to be a team player. “Be humble, hungry and people smart.” · Adopt the Core Purpose of our company: “Healing Hearts, Inspiring Trust and Comforting Souls · Demonstrates that you will be able to reach proficiency in the clerical administrative position. · Answering and directing incoming calls. · Preparation of Legal documents. · Demonstrated knowledge of acceptability of causes of death. · Knowledge of company systems and communication tools including computer applications. · Timely and accurate communication between you, the Administrative Clerical Manager, Operations Manager and Directors. · 90-day evaluation - It is anticipated that you prove to be competent in the following · Attained the ability to file legal documents with minimal assistance from the manager or colleagues · Demonstrates competence in all areas of training including phone skills, case file management and technology use · Proves to be a team member who brings collaborative, healthy interaction and is a positive influence in the company Benefits Full time employees are eligible to enroll in the group health and dental plan at the time of hire effective after your first 30 days of full-time employment. The company will provide a fixed dollar benefit that will be applied toward the employee's monthly medical and dental insurance premium. The fixed benefit amount schedule is listed below: Employees are responsible for the difference between the insurance premium and the fixed benefit amount. This difference will be paid back to the company in the form of a payroll deduction made twice a month. In the event the insurance premium is less than the fixed benefit amount, the company benefit amount will cover up to the amount of the insurance premium. · Full time employees may be eligible to enroll in the company 401k Safe Harbor Plan during the next open enrollment period after 12 months of consecutive full-time employment. Details of the plan are available to you at any time and will be provided prior to your eligibility. · O'Connor Mortuary provides 8 paid holidays for full time employees. Holidays to be observed are: New Year's Martin Luther King Presidents Day Memorial Day 4th of July Labor Day Thanksgiving Day Christmas Day If one of the preceding holidays falls on your regularly scheduled day off, the company will compensate the employee with the day off at a later date, which does not conflict with the service schedule. · After 90 days of full-time employment, personal time off (PTO) will begin to accrue at to total 13 (8 hour) days over 12 months.$47.8k yearly 60d+ agoNetSuite Admin Intern or Contractor
Zymo Research Corporation
Administrative specialist job in Tustin, CA
Zymo Research is looking for a dynamic individual to join our NetSuite Team! This role focuses on NetSuite system administration rather than heavy coding or software development. However, having a logical understanding of programming-or interest in learning development-would be a plus and can be explored if the skillset is present. Join us in making a meaningful impact! Essential Duties and Responsibilities: Documenting Current and New Scripts Support Users in day-to-day needs Develop automation to improve day to day efficiency Participate in project meetings and contribute to larger projects Additional Responsibilities Assist in testing systems Engage in Continuous learning about NetSuite and Business operations Education and Experience: Recommended Majors / Degree Background: Information Systems (MIS / Management Information Systems). Information Technology (IT). Computer Information Systems (CIS) / Business Technology. Computer Science (CS) / Data Science. Technical Skills: Basic understanding of systems or databases. Comfortable with logical reasoning and problem-solving. Ability to learn NetSuite workflows, roles, dashboards, and saved searches, etc. No programming experience required (but welcome). Business Skills: Interest in understanding business processes. Comfortable communicating with end users. Ability to translate user needs into NetSuite configurations and solutions. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $20-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: EAP Sessions Paid Sick Leave Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Headquarters - 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************$20-30 hourly 60d+ agoOffice Admin Intern (Paid Part-Time)
EV Mode
Administrative specialist job in Irvine, CA
Job DescriptionSalary: $18 - $20/hr Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: Coordinateoffice activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Trackstocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements: Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field ispreferred$18-20 hourly 19d agoGLOVIS: Admin Assistant, FV Support (IT Systems) Temp
Elevated Resources
Administrative specialist job in Irvine, CA
This internship supports the AI-based production planning project by gathering requirements, identifying data sources, and contributing to the development of a port production planning system to enhance ETA accuracy for customers. Document As-Is processes by interviewing port and HQ personnel and developing Visio process maps Collect interface files and sources for vessel schedule, port in data, real-time production data, parts inventory, lot inventory, lot location, shuttle, truck order, and ship out data. Build a logic to take in production requirements and produce processing plan according to the AI Monitor accuracy of outcome and enhance logic to improve accuracy and efficiency. Develop system maintenance documentation and train IT staff to ensure effective system operations Develop and maintain Standard Operating Procedures (SOPs) for end users$36k-46k yearly est. 60d+ agoAdministrative Support Assistant
McKinley Children's Center
Administrative specialist job in San Dimas, CA
McKinley Youth Family and Community are what we are all about We offer a great working environment and benefits package McKinley encourages growth so that you can Be your Best HUMAN At McKinley employees share a set of guiding principles We embrace a culture that is Hopeful Understanding Moral Awesome Nurturing HUMAN The Company McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1800 lives annually including short term residential treatment program STRTP Foster Care Adoptions Mental Health Services and Special Education McKinley has 5 locations throughout southern California with our main campus located in San Dimas We embrace a culture that is HUMAN Hopeful Understanding Moral Awesome Nurturing McKinley has created a Hopeful environment in which we choose optimism in finding the motivation to achieve our greatest dreams We are a team dedicated to Understanding individual needs and do so by listening and embracing each individuals stories We strongly embrace our agencys Morals by treating everyone with kindness and respect At McKinley we acknowledge our team members and clients Awesome qualities by celebrating what makes each individual unique We are dedicated to Nurturing a Trauma Informed Integrated Care approach that has created a unique culture within the organization We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all The Position The Administrative Assistant provides comprehensive administrative and office support to the leadership team ensuring efficient day to day operations and effective coordination across departments This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling communication documentation and project coordination Compensation and Benefits The pay range were offering is 2200 2800 hourly depending Based on experience Our people are the heart of our organization which is why we offer robust benefits to support your health and wellness as well as your personal and financial well being Medical Dental and Vision Insurance we offer a company defined contribution of 620monthLife InsuranceFlexible Spending AccountPaid Time OffSick TimePaid Holidays403b retirement plan with company match up to 3Employee Assistance ProgramTuition ReimbursementEmployee Referral BonusCredit Union MembershipTraining Opportunities to Further Personal and Professional Growth EDUCATION EXPERIENCE REQUIRED High School diploma BA preferred2 years of Administrative Assistant or office experience Bilingual Spanish speaking preferred OTHER SKILLS REQUIRED Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills including tracking timelines deliverables and follow up items Excellent oral written and interpersonal communication skills Exceptional customer service skills both in person and over the phone with internal and external stakeholders Highly organized detail oriented and able to manage multiple priorities in a fast paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership team members and clients Ability to write speak and interact in a clear professional and respectful manner PHYSICAL SKILLS REQUIRED Must pass a pre employment physical examination tuberculosis TB test and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment Ability to read write and communicate effectively in person over the phone and via electronic communication Ability to occasionally bend stoop kneel reach and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED Department of Justice DOJ Federal Bureau of Investigation FBI Child Abuse Index CACIInsurability under Corporate Automobile InsuranceDESCRIPTION OF DUTIES Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars schedule appointments and coordinate meetings; prepare agendas take detailed minutes and track follow up action items Support assigned projects by tracking timelines coordinating deliverables maintaining documentation and ensuring timely follow through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer screen and direct incoming phone calls and provide general front desk coverage as needed Prepare compile and distribute reports presentations and correspondence Develop organize and maintain electronic and paper filing systems including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents violations or damages as directed Track and compile vehicle related administrative data including mileage fuel usage registrations and reports for leadership review Assist with insurance related and compliance related project coordination including documentation tracking and follow up Support audit and compliance projects by organizing materials tracking requirements and coordinating responses Assist with the receipt organization and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions including filing scanning copying and mail processing Perform all other related duties as assigned Why Should You Apply Our Mission work for an organization that makes a real difference in peoples lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best HUMAN$34k-41k yearly est. 32d agoAdministrative Clerk Intern
Taber Co
Administrative specialist job in Irvine, CA
Primary Function The Administrative Clerk Intern assists with general office activities as determined and directed by the Director of Administration. Additionally, the Administrative Clerk Intern will be responsible for assisting the staff with general office duties including, but not limited to, data entry and filing. Essential responsibilities and duties may include, but are not limited to, the following: Performs office clerical duties in support of an assigned department or division Maintains a variety of files and records in assigned department; files in accordance with established filing system. Operates a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organizes and maintains disk storage and filing. Performs related duties and responsibilities as required. Knowledge Principles and practices of filing and record keeping. Modern office procedures, methods and equipment including computers, copiers and scanners. English usage, spelling, grammar and punctuation. Skills Performing a variety of general clerical work. Maintaining a variety of files and records. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Experience and Training Guidelines Experience: Entry-level Taber Company is an equal opportunity employer.$37k-44k yearly est. 60d+ agoAdministrative Assistant
Appleone
Administrative specialist job in Costa Mesa, CA
We are seeking a reliable and detail-oriented Administrative Assistant to support daily office operations in a fast-paced professional environment. This role is ideal for someone who is organized, computer-savvy, and comfortable handling multiple administrative tasks. Responsibilities Provide general administrative and clerical support Answer and direct phone calls and emails professionally Prepare, format, and edit documents using Microsoft Word and Excel Maintain accurate records, files, and data entry Assist with scheduling, calendars, and basic office coordination Support internal staff with day-to-day administrative needs Qualifications Previous administrative or office support experience preferred Strong computer skills required, including Microsoft Word and Excel Excellent organizational and time-management skills Strong written and verbal communication skills Ability to multitask and work independently Bilingual is a plus, but not required Why Join Us Stable position with growth potential Supportive team environment Opportunity to gain experience in a professional office setting If you are dependable, detail-oriented, and looking for a great administrative opportunity, apply today. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.$36k-45k yearly est. 3d agoCRA Administration Officer
Cathay Bank
Administrative specialist job in El Monte, CA
Responsible for the creation of in-depth analyses of bank CRA performance, including recommendations on how to improve performance - lending, investments, and services. Acts as a backup for other department positions when others are out of the office. Represents the Bank at various community events and fundraisers, acts as a champion for the CRA team at internal meetings and/or events. Assist with participating in CRA service activities and other assignments that contribute to the implementation and maintenance of an effective CRA Compliance Program for the Bank. ESSENTIAL FUNCTIONS Acts as a backup for other department positions when others are out of the office (Analysts and Assistant Manager) when needed. Perform secondary reviews and ensure accuracy of CRA data as necessary for the three CRA performance tests. Ensure that all department policies and procedures are updated in a timely manner. Represent the Bank and CRA team at various community events and bank sponsored events. Along with the SVP, Director of Community Development, be actively involved in the annual Risk Control Self-Assessment. Monitor reports and prepare quarterly performance analysis, annual self-assessment, strategic plan, and annual loan goals. This documentation will be presented by the SVP, Director of Community Development at the Risk & Compliance Committee, Enterprise Risk Management and Internal Control Committee meetings. Coordinate the preparation and distribution of meeting materials for the Community Advisory Committee meetings. Prepare and distribute meeting minutes for these meetings as well as be a regular attendee at these meetings. Take a very active role in the implementation of various special projects that will positively impact the CRA program, such as the Dodd Frank Section 1071, and changes to CRA regulations. Perform other special projects, as assigned by the SVP, Director of Community Development to include but not limited to the declined small business loan referral program and Supplier Diversity. Maintain current information for the Intranet, Public File, Bulletin, forms and charts. Assist with CRA activity performance tracking in other areas as needed. Complete assigned training courses in a timely manner. QUALIFICATIONS Education: Bachelor's degree is preferable in Business, Accounting, or Finance. Experience: Minimum of three years of banking experience. Some working knowledge of accounting or loan underwriting. CRA knowledge is a plus. Knowledge of CRA software and SharePoint preferred. Skills/Ability: Strong computer skills; proficient with Microsoft Office products. Takes initiative, works independently with minimal supervision, and consistently meets deliverable dates. Professional, able to effectively interact with all levels of the Bank as well as with external partners. Good organization and analytical skills. Excellent verbal and written communication skills. Highly organized, results-oriented with strong attention to detail and good follow-through skills. Enthusiastic and self-motivated. Willingness to work overtime occasionally to accomplish and meet deadlines, and to attend CRA activities. Ability to work offsite to perform service hours and attend CRA activities. OTHER DETAILS $33.65 - $48.08 / hour Pay determined based on job-related knowledge, skills, experience, and location.This position may be eligible for a discretionary bonus.$33.7-48.1 hourly 11d ago
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How much does an administrative specialist earn in Riverside, CA?
The average administrative specialist in Riverside, CA earns between $30,000 and $85,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Riverside, CA
$50,000
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