Administrative specialist jobs in San Antonio, TX - 228 jobs

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

CareNow Urgent Care is recruiting an Urgent Care Area Medical Director with demonstrated leadership qualities to join the management team within our San Antonio market. As the lead physician for this team under the direction of the Market Medical Director, it is important that the following traits and skills are demonstrated: • Proven role as a motivator of peers to achieve the highest levels of care and service • Excellent clinical skills and work history • Proven ability to build a highly functioning team • Ability to assess current market and implement strategic policies and processes for growth, provider performance and clinical excellence • Understanding of corporate structure and the willingness and capacity to work with the Market Medical Director and team members to achieve goals Qualified Candidates: • Residency in Family Medicine, Emergency Medicine, Internal Medicine, Med/Peds from accredited school of medicine or osteopathy program • Experience in an urgent care or similar setting • Previous leadership experience a plus • Urgent care and occupational medicine experience • Eligible for licensure to practice medicine in Nevada with Board Certification in Family Medicine, Emergency Medicine, Internal Medicine, or Med/Peds. • Position will function a dual administrative/clinical role under the direction of the Market Medical Director Incentive/Benefits Package: • Excellent compensation, including competitive hourly rate and quarterly bonuses • Flexible work schedule; great work life balance • Comprehensive benefits package including 401k • PTO including paid time off for CME • Paid medical malpractice

Job DescriptionSalary: About Us At Alonso & Alonso, we provide personalized attention and services that are tailored to meet the specific needs of each of our clients. We achieve this through client education, consistent updates, thorough assessment of each case, and customized legal strategies based on each client's circumstances. Job Summary The Executive Personal Assistant to the Chief Operating Officer (COO) is a highly trusted role responsible for managing the day-to-day professional and personal activities of the COO. This position requires exceptional organizational skills, proactive communication, discretion, and the ability to manage multiple projects simultaneously. The Executive Personal Assistant acts as a right-hand partner to the COO, ensuring efficiency across his business, personal, and brand-related engagements. Essential Responsibilities and Duties Manage the COOs professional and personal calendar, including scheduling meetings and medical appointments. Coordinate virtual and in-person meetings as requested. Provide reminders for meetings, appointments, or important deadlines. Take clear and actionable notes during meetings. Assist the COO on social media recording days (on-site support, coordination, etc.). Support initiatives related to Alonso & Alonso and the COOs personal brands. Communicate with individuals or teams managing personal brand content and operations. Maintain and update the COOs Real Estate Log, tracking relevant activity and updates. Monitor and track incoming and outgoing payments across the COOs business interests. Prepare and submit reimbursement documents when needed. Review, sort, and process physical mail addressed to the COO. Check and manage email communications on behalf of the COO, flagging and responding to items as necessary. Translate documents (Spanish English) as requested. Provide daily task support and general assistance with both business and personal matters. Required Qualifications 2+ years of experience in executive-level administrative support or personal assistant roles. High degree of discretion, confidentiality, and emotional intelligence. Strong organizational, multitasking, and time-management skills. Excellent written and verbal communication in both English and Spanish. Proficiency with Microsoft Office, Google Suite, and calendar/email tools. Tech-savvy and comfortable navigating social media environments and basic content processes. Strong attention to detail and ability to track multiple projects at once. Trustworthy and dependable, with a proactive attitude and problem-solving mindset. Preferred Qualifications Bilingual in Spanish and English. Experience supporting executives with personal brand or content creation activities. Comfortable working in a hybrid or flexible environment. Key Performance Indicators Accuracy and timeliness in scheduling and follow-through. Responsiveness to communications and requests. Effective coordination with brand and business teams. Confidentiality and professionalism in all interactions. Clear documentation and organization of financial and logistical records. Work Environment In-office role based in San Antonio, TX with occasional off-site support or flexible scheduling based on COOs activities. Fast-paced, dynamic environment requiring adaptability and initiative. May involve handling confidential personal and business-related matters. Benefits 401(k) Dental insurance Health insurance Paid time off Vision insurance Mental health support Continuing education allowance Application Process You may apply to our career page: ******************************************** Physical Demands: The employee is regularly required to stand, walk, and use their hands to perform tasks. Some lifting of files (up to 10 pounds) may be necessary. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any kind based on race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, age, or any other protected characteristic.

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that's been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that's tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive's Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive's finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years' experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Applied Research Solutions is seeking a full-time Administrative Support Specialist located at Lackland AFB-San Antonio, TX. Why Work with us ? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. **Responsibilities:** + Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. + Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications. + Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. + Monitors progress toward accomplishment of various taskings and initiatives. + Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. + Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization. + Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings. + Maintains scheduling documents and requirements for video and online conferencing set up and execution. + Other duties as assigned **Qualifications:** + Must be a US Citizen + Active TS SCI is required + Associate's Degree in Human Resources, Business Administration, Business Management or related degree + Minimum 3 years of experience performing administrative functions + Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook) All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (**************************** notice from the Department of Labor.

Coordinate and communicate with individuals (from UIW and the outside community) via email/phone calls, and other means regarding meetings, events, and other matters. Secure venues/rooms for meetings and events and arrange for catering. Oversee projects and track progress to ensure alignment with VP priorities. Conduct research and prepare presentations/administrative reports upon request. Assist with the coordination of logistics, agenda, and materials for Board of Trustee Committee meetings. Oversee travel logistics including international arrangements and itineraries. Arrange hotel accommodations and car rentals for the Vice President and the Associate VP. Manage complex overlapping schedules, coordinate high-level meetings, and serve as a gatekeeper for the VP's time and communication. Serve as a liaison with other internal departments and external organizations. Draft correspondence, emails and other materials as needed. Reconcile credit card statements for Vice President and other members of the finance team on P-Card Management System. Submit various forms for Vice President & other departmental administrators, such as check requests, Purchase Orders, petty cash forms, leave forms, general travel expense forms, vehicle request forms, and mileage forms. Maintain membership payments/renewals for annual membership organizations, magazine subscriptions, etc. Manage the Vice President's calendar, schedules, and daily office activities. Handle requests for maintenance and housekeeping; ensure mail pickup and drop off from the campus post office. Assist with new employee onboarding. Perform other duties as assigned. Position Summary The Administrative Assistant to the VP is responsible for providing high-level administrative support to facilitate the leadership role of the CFO and VP for Finance and Administration, exercising initiative and independent judgment in managing the VP's calendar, schedule, and the office's daily activities. The position uses discretion in the dissemination of information; therefore, confidentiality is of utmost importance. This position requires maintaining a professional and friendly demeanor in a fast-paced environment, handling multiple simultaneous requests with ease under general supervision, and exercising moderate latitude for initiative and independent judgment. The Administrative Assistant to the VP reports to the CFO and VP for Finance and Administration. Physical Demands Ability to lift up to 20lbs of office/event materials. Ability to reach overhead, bend, and squat to retrieve office/event materials. Ability to push/pull event carts holding up to 30lbs. Ability to regularly move about campus and event venues to actively engage attendees, attend meetings on and off campus, and pick-up and deliver mail or event materials. Preferred Qualifications Experience working in higher education. Associates Degree. Administrative experience supporting an executive.

About Us: We are a fast-growing immigration law firm in San Antonio. We work as a team; we love our clients and pride ourselves in our dedication to helping families stay together About the Role: Alonso & Alonso Attorneys at Law is looking for a talented and dynamic Personal Assistant to the CEO. The successful Personal Assistant in this role will be one that is passionate about proactively smoothing out the edges of a CEOs day-to-day life, optimizing his productivity and, his ability to contribute his best strengths to the firm. The Personal Assistant to the CEO will be supremely organized, excellent at prioritizing tasks and getting things done while building and maintaining warm professional relationships with everyone. This person will thrive in a fast-paced, dynamic, fun growth environment - they will always be two steps ahead of what needs to get done and will solve problems and add value at every turn. Our CEOs life is beautifully blended between the law firm and his family. Must be bilingual in English and Spanish and have strong organizational and detail-oriented skills. Must be willing and able to travel domestically and internationally as necessary. Responsibilities: Manage Incoming and Outgoing Communication The personal assistant will make and receive phone calls, send emails, write letters, and post social media updates on behalf of the CEO and keep him updated. Taking notes during meetings. Oversee Scheduling and Calendar Appointments Make sure the CEOs daily schedule is tightly organized. Will schedule all appointments as necessary such as doctor appointments, client appointments, lunch appointments, etc... The personal assistant will send appointment reminders to make sure the CEO is on time and ensure he is not double booked. Event Planning and Coordination Coordinating logistics for a variety of scenarios such as travel, community events, parties, family vacations, children's school events, court events, marketing events, and work events. The Personal Assistant may also be asked to execute any personal and business events or to run errands for the CEO. Candidate Requirements: Prior experience as a personal assistant preferred Proficiency in Microsoft Office, including Word and Excel as well as Google Docs Strong time management skills Ability to handle sensitive information with a high level of confidentiality Must be a self-starter willing to take on projects and see them through to completion Possess excellent written and verbal communication skills Must be a team player with strong interpersonal skills Solid ability to multitask in a fast-paced environment Detailed oriented, organized, and proactive Flexible, comfortable working long hours if needed, available to work some weekends, evenings, and may include some domestic/international travel Valid US Passport required Nice to Have: Bachelors Degree in Business, HR, Education Project management, team lead, or assistant manager experience Salary range: $35,000.00 to $50,000.00 a year commensurate to experience Benefits: 401(k) Dental insurance Health insurance Paid time off Referral program Vision insurance Schedule: Monday to Friday Weekend availability Experience: Supervision: 2 years (Preferred) Microsoft Office: 3 years (Preferred) Language: Spanish (Required)

A well-established window cleaning company is looking to hire an administrative assistant as soon as possible. This position will focus on accounts receivable, customer service, scheduling customers and basic accounting duties. Ability to communicate professionally in writing, over the phone, and in-person. Displays Self-Motivation and professionalism. Outgoing Personality Values and Integrity. Organized and timely when completing tasks. Adapts to change and remains flexible. Familiarity and interest in working in a small-team culture. Skills with basic computer programs. Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

Full-time Description Knight Enterprise Solutions (KOS) is an independent technology dealer representing some of the best names in imaging, workflow, and IT. KOS has been voted as a Top Place to Work in San Antonio for eleven straight years. Our mission is to help our customers reach their goals by providing client-focused technology solutions supported by a culture of service excellence and a commitment to doing the right thing.Do you thrive in a fast-paced environment and have a passion for accuracy? Are you a natural communicator who enjoys keeping things organized?If so, we're looking for you to join our team as a Lease and Sales Operations Manager! In this role, you'll be the driving force behind our success. The Lease and Sales Operations Manager is responsible for the end-to-end coordination of leasing and sales operations, including contract management, equipment fulfillment, and customer support. This role requires a highly organized, detail-oriented professional who can manage complex lease structures, support the sales team, and serve as a liaison across multiple internal departments. The ideal candidate will thrive in a fast-paced environment, demonstrating strong analytical skills, strategic planning, and a proactive, customer-first approach. Here's where you'll shine: Excels at orchestrating complex workflows, seamlessly coordinating leasing, sales, billing, and fulfillment to streamline operations, minimize errors, and enhance overall efficiency. Demonstrates deep expertise in lease and contract structures, skillfully managing FMV, $1-out leases, and third-party financing with a strong grasp of legal and financial implications. Builds and maintains strong cross-functional relationships, effectively aligning efforts between sales, logistics, service, and accounting teams to ensure smooth execution and unified goals. Thrives in customer-facing scenarios, quickly resolving billing issues, managing deployment timelines, and supporting post-sale activities with a solution-focused, service-first mindset. Maintains exceptional attention to detail, ensuring contract accuracy, proper alignment of sales quotes to lease terms, and meticulous billing reconciliation for consistent compliance and accountability. Leverages data and reporting to drive decisions, creating and interpreting lease portfolio reports and sales metrics to guide strategic planning and performance optimization. Brings proactive foresight to asset management, anticipating lease renewals, identifying upselling opportunities, and aligning equipment lifecycle strategies to evolving customer needs. Requirements Job Overview and Requirements: Manage end-to-end copier lease operations including billing, CRM data integrity, equipment deployment, and lease tracking. Administer complex lease structures (FMV, $1-out) and coordinate with third-party leasing partners for renewals, buyouts, and financing. Serve as a central liaison across sales, service, logistics, and accounting to ensure seamless project execution. Resolve customer inquiries and billing issues with a proactive, service-oriented approach. Maintain contract accuracy, validate billing details, and ensure alignment between lease agreements and sales documentation. Analyze lease portfolio data and sales KPIs to support strategic planning and performance optimization. Identify lease expiration timelines, upsell opportunities, and device refresh needs to drive retention and growth. Demonstrate strong organizational, communication, and multitasking skills in a deadline-driven environment. Exhibit expertise in copier leasing, CRM systems (e.g., Salesforce), Excel reporting, and cross-functional collaboration. Why Work for Knight Enterprise Solutions: Competitive salary, with experience. Comprehensive health, dental, and vision insurance plans. Voted as a Top Work Place in San Antonio for twelve straight years. Opportunities for professional growth and development. Friendly and inclusive work environment that values teamwork and collaboration. Join our dynamic team at KOS to make a significant impact on our customers' experiences. If you are a self-motivated individual who is passionate about providing outstanding administrative support we would love to hear from you. Apply today by submitting your resume, cover letter, and any relevant work samples demonstrating your expertise in customer service and administrative duties. Knight Enterprise Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description We're searching for a diligent office assistant to provide administrative support. You'll be responsible for responding to all complaints and questions in a friendly and timely manner, implementing office standards to streamline our processes, scheduling appointments and company trips, ordering office equipment, and marketing our brand through community events and print and digital mediums. Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team! This is an in-person position. Compensation: $15 - $19 hourly Responsibilities: Utilize the website, social media, and printed materials to raise our visibility in the community Act as a point of contact for complaints or questions from customers and respond in a timely manner Work to create marketing opportunities and plan events for our customer base in the community to improve company reputation and visibility Increase productivity by creating record-keeping procedures for customer data filing systems Grow in the position through continued learning and revitalization of skillsets in related duties Qualifications: Proven track record of completing projects on time in an orderly manner Technologically savvy; basic knowledge of Microsoft Office Word and Excel programs and filing systems with the ability to learn new programs quickly and troubleshoot common issues High school diploma or GED required Display excellent written, problem-solving, and verbal communication skills Customer service experience in our industry is preferred About Company B. Pleasant Law, PLLC is a client-focused firm committed to serving local businesses, entrepreneurs, and real estate investors through every stage of formation, growth, and protection, while also advocating for individuals who have been injured and need strong, principled representation. Our mission is to provide strategic, results-driven legal counsel that safeguards clients' livelihoods and investments, and our vision is to be a trusted legal partner known for excellence, integrity, and decisive action. We value professionalism, ownership, efficiency, and service, and we operate with a high standard of accountability to both clients and our community. As a growing firm, we seek experienced self-starters who take initiative, exercise sound judgment, and thrive in a fast-paced environment where excellence is expected and contributions matter from day one.

The City of San Antonio is looking to fill multiplepositions Citywide. Applications from this posting may be used to fill current and future vacancies within multiple departments, including but not limited to: Aviation, Center City Development Office, Department of Human Services, Office of City Clerk, Fire and EMS, San Antonio Police Department, SA Metro Health District, Municipal Courts, Parks and Recreation, Public Works, Pre-K 4 SA, World Heritage Office and other departments. Under immediate supervision, is responsible for performing a variety of secretarial and clerical duties. Working conditions are primarily inside an office environment. May exercise supervision. Annual salary is based on working 2,080 hours. Actual compensation is based on the number of hours worked. This advertisement will be used to fill one of the following positions: * Administrative Associate(salary range: ($37,926.72- $39,458.90) * Administrative Assistant I (salary range: ($40,491.62 - $47,410.22) * Administrative Assistant II(salary range: ($42,375.58 - $52,106.86) * Senior Administrative Assistant (salary range: ($39,350.22 - $59,025.46) Some of the available positions are "grant-funded", therefore unclassified and have no disciplinary appeal rights to the Municipal Civil Service Commission. These positions are likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location Varies based upon assigneddepartment. Work Schedule Varies based upon assigneddepartment. Essential Job Functions Administrative Associate: * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assist in compiling and maintaining personnel records (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Prepares routine reports and correspondence. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Department Specific: * Department of Human Services - staff at Senior Centers -Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds. Administrative Assistant I: * Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation. * Maintains calendars and schedules activities, meetings, and various events. * Coordinates activities with other City departments, outside agencies, and the general public. * Assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in monitoring employee payrolls. * Department Specific: * Department of Human Services - staff at Senior Centers -Unloads and sorts food commodities from pallets; assembles food boxes and packages for distribution to Senior Center members, which requires lifting and carrying materials weighing up to 25 pounds. * Office of the City Clerk - Physical requirements include occasional lifting/carrying of up to 50pounds, visual acuity, speech and hearing; hand and eye coordination, andmanual dexterity necessary to operate a computer keyboard and basicoffice equipment. Subject to sitting, standing, reaching, walking,twisting, and kneeling to perform the essential functions. Working conditionsare both inside and outside, with exposure to temperatureextremes, a warehouse environment, dust, and high-level noise. Administrative Assistant II: * Assists in providing a variety of responsible duties involved in coordinating the administrative operations of the assigned department or division. * Assists in the formulation of policies and procedures for the assigned department; ensures compliance with current City and department rules and regulations. * Assists in coordinating administrative personnel functions, assists in initiating personnel requisitions, monitors overtime and attendance records, and assists in preparing and monitoring employees' payroll. * May oversee operations of a warehouse, including inventory control, purchasing materials and tools, and ensuring inventory procedures are implemented. * May supervise clerical and administrative staff in general office operations. * Senior Administrative Assistant: * Provides lead supervision over technical and clerical staff; coordinates and supervises work assignments; monitors the day-to-day operations of the assigned department. * Directs the work of office support personnel; prioritizes and coordinates work assignments; reviews work for accuracy. * Coordinates administrative personnel functions; initiates personnel requisitions; assists in coordinating and conducting interviews; assists supervisors in preparing documentation for disciplinary actions; oversees and monitors employee payroll administration. Interprets City policies, procedures, laws, and regulations in response to inquiries and complaints; refers inquiries as appropriate. * Assists in the preparation of the department budget; reviews and monitors departmental expenditures; audits petty cash expenditures; processes all accounts payable. * Coordinates travel arrangements for department staff; processes travel vouchers and travel authorizations. * All Positions: * May organize and maintain filing systems and maintain records related to specific area of assignment. * May research, compile, and analyze data for special projects and various reports; depending on position, may prepare reports outlining progress of projects and document problems and issues. * May prepare public relations data, brochures, and handouts. * May respond to and resolve difficult and sensitive citizen inquiries and complaints. * Performs related duties and fulfills responsibilities as required. Job Requirements Administrative Associate: * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year of experience in general clerical work; or completion of the following SA Ready to Work training programs:Finance/Insurance, Healthcare,or Professional Services/Other Administrative Assistant I: * Two (2) years of college from an accredited college or university with major coursework in Business or Public Administration, or related field. * One (1) year of general office or administrative experience. * Department Specific: * Office of the City Clerk -Become a Certified Passport Acceptance Agent by the U.S. Department of State within 30 days of employment. Administrative Assistant II: * Two (2) years of college from an accredited college or university. * Two (2) years of general office or administrative experience. Senior Administrative Assistant: * Associate's degree from an accredited college or university. * Three (3) years of increasingly responsible administrative experience. All Positions, Department Specific Requirements: * Aviation - Airport Police, Municipal Court, Parks and Rec - Park Police, SAPD, and the Office of the City Clerk- Municipal Records Division * Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. * Office of the City Clerk, Vital Records Division: * Applicants for this position must pass a fingerprint-based backgroundcheck and maintain eligibility to access TXever and other systems of the Texas Department of State Health Services (DSHS), Vital Statistics Unit.Due to Texas DSHS requirements related to system access and Health and Safety Code (HSC) Sec.. 191.071, the following will result in beingdisqualified for this position: convictions related to Fraud, Theft,Computer Crimes, Perjury/Falsification of Documents, Bribery,Corruption, Abuse of Office or Information, and Crimes Against Children. Applicant Information * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of basic accounting principles and practices. * Knowledge of principles and practices of municipal budget preparation and administration. * Knowledge of personnel administration principles and procedures. * Knowledge of purchasing policies and procedures. * Knowledge of record keeping procedures and practices. * Knowledge of modern office procedures, methods, and computer equipment. * Ability to operate a computer keyboard and other basic computer equipment. * Knowledge of City and departmental policies, procedures, and administrative systems. * Knowledge of city, state, and federal policies and regulations relating to assigned area of responsibility. * Knowledge of research and statistical methods. * Knowledge of principles and practices of organization and public administration. * Ability to perform responsible and difficult administrative office duties involving the use of independent judgment and personal initiative. * Ability to understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities. * Ability to schedule and coordinate projects, set priorities, and adapt to changing priorities. * Ability to maintain confidential data and information for division, section, or office staff. * Ability to work independently in the absence of supervision. * Ability to communicate clearly and concisely. * Ability to operate a computer keyboard and other basic computer equipment. * Ability to establish and maintain cooperative working relationships with those contacted in the course of work including City officials, management staff, employees, and the general public.

Temp *When applying, select branch "San Antonio - Piedras" * LOD Staffing has immediate opening for Administrative Associate I Location: Southside San Antonio, Texas Job Status: Full Time - Temp to Hire Grade/Level: 2 Years experience Amount of Travel Required: Some Work Schedule: Monday - Thursday 8am to 245pm Rate of Pay: $18.23 The Administrative Associate I is responsible for performing a variety of secretarial and clerical duties. The position will be performing data entry, scanning/uploading into new EMR, contacting clients for TB 1115 Medicaid Waiver project, archiving files. Data entry into EMR, scanning/uploading into new EMR, contacting clients for TB 1115 Medicaid Waiver project, archiving files, Data Entry into THISIS, Data entry into LTBI workbook, and medical terminology . Essential Job Functions Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. Types and proofreads reports, letters, memos, flyers, and statistical charts. Responds to inquiries about department services and activities; assists visitors as necessary. May prepare payroll and associated transactions; assists in compiling and maintaining personnel records; (e.g., weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). Verifies and reviews correspondence for conformance with established policies and procedures. Orders and maintains inventory of office supplies. Coordinates, organizes, and maintains general office records. Prepares routine reports and correspondence. May research and compile data for special projects and reports. Orders supplies and equipment; maintains petty cash fund. Issues permit and collects associated fees. Performs related duties and fulfills responsibilities as required Job Requirements High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). One (1) year experience in general clerical work in the medical field Valid Drivers License Knowledge, Skills, and Abilities Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. Knowledge of basic mathematical principles and methods. Knowledge of principles and procedures of record keeping and filing. Skill in utilizing a personal computer and associated software programs. Ability to communicate clearly and effective. Ability to perform routine clerical work. Ability to establish and maintain effective working relationships with the general public and City staff. Ability to interpret and apply city and assigned department policies, procedures, and guidelines. Ability to compile, organize, maintain accurate and complete records, and files. Ability to operate a computer keyboard and other basic office equipment. Ability to learn data retrieval and input methods. Ability to perform all the physical requirements of the position. Working Environment Indoor work, operating computer, manual dexterity, talking, hearing, repetitive motion. Use of personal computer equipment, telephone, multi-functioning printer. Ability to travel to and from meetings, training sessions or other business related events. Physical Demands Physical requirements include occasional lifting/carrying of up to 50 pounds, visual acuity, speech, and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are both inside and outside with exposure to temperature extremes, a warehouse environment, dust, and high-level noises. Physical Demands Other Physical Requirements Vision (near, distance) Sense of Sound (answering phone, fire alarms, horns) Company Description Labor On Demand, Inc. d.b.a. LOD Staffing is a knowledgeable and passionate employment agency servicing the Austin and San Antonio metropolitan area. For nearly two decades, we have strived to bring the right people together with the right jobs. Whether it is an opportunity for a new career, seasonal work, or a part-time gig to provide extra income, we take extraordinary pride in matching you with a position that satisfies your employment needs. Join our team today and let us help you find your next exciting career opportunity. We look forward to meeting you! EEO Statement Employees of Labor on Demand Inc. are protected by federal laws, Presidential Executive Orders, and other laws designed to protect employees from discrimination on the basis of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit-based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Employees of Labor on Demand Inc. are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Managers and supervisors of Labor on Demand Inc. are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace.

Job Description Gateway Recruiting is seeking a highly organized, detail-oriented Executive Administration - HR Operations/Payroll to support daily operational excellence across our recruiting and contract employment business. This role combines analytical operations support with high-level executive administrative responsibilities. The ideal candidate thrives in a fast-paced environment, excels at managing complex workflows, and provides seamless support to senior leadership. Key Responsibilities: Executive Support & Administrative Operations: Serve as an Executive Assistant to senior leadership, managing complex calendars, scheduling meetings, coordinating internal and external appointments, and ensuring alignment with key business priorities. Track, monitor, and organize leadership deliverables, ensuring deadlines are met and materials are prepared accurately and on time. Prepare meeting agendas, take notes, and follow up on action items to maintain operational momentum. Handle confidential information with discretion and maintain strong internal communication across teams. Customer & Business Operations: Oversee and manage time sheet processes for contract employees, ensuring accuracy, timely submission, and compliance with client requirements. Prepare, update, and process offer letters and related onboarding documentation for contract employment placements. Serve as a point of contact for contract employees regarding timesheet questions, onboarding status, and employment documentation. Support operational reporting and process improvements to enhance the contract employment workflow. Analytics & Process Management: Generate, analyze, and maintain internal operational reports to support business decision-making. Identify opportunities to streamline workflows that improve efficiency within the customer operations and contract employment processes. Assist in maintaining accurate data across internal systems, ensuring consistency, completeness, and compliance. Cross-Team Collaboration: Partner with recruiting, finance, and leadership teams to support smooth operations and resolve issues quickly. Liaise with clients as needed to confirm requirements, resolve discrepancies, or provide updates on contract employee operations. Qualifications: 3-5+ years of experience in operations, customer support, executive assistance, recruiting operations, or related fields. Strong organizational abilities with proven experience managing schedules, deliverables, and administrative workflows for senior leaders. High proficiency with Microsoft Office Suite, Google Workspace, and CRM/ATS or HRIS systems. Excellent written and verbal communication skills. Ability to manage multiple priorities, adapt quickly, and maintain accuracy under tight deadlines. High level of professionalism, confidentiality, and attention to detail. Why Gateway Recruiting? Opportunity to work in a dynamic, growth-oriented environment. Direct impact on core operations and leadership effectiveness. Collaborative team culture with room for professional development.

Title Campus Secretary Department Elementary Campus Reports To Campus Principal Compensation CIS 305 Days 226 Revised: 06/28/2023 (Internal Only) PRIMARY PURPOSE: Ensures the efficient operation of the school administration office, provides clerical services for the school's administration staff, and ensures the efficient file maintenance of the school's finance, cash, and budget accounts. QUALIFICATIONS Education and Certification Requirements High school graduate or GED equivalent Candidate must have satisfactory outcome of fingerprinting background check Knowledge and Skills Proficient typing, word processing, and file maintenance skills Effective organizational, communication, and interpersonal skills Ability to use personal computer and software to develop spreadsheets, databases, and do word processing Knowledge of basic accounting principles Ability to meet established deadlines Experience Minimum one (1) year of verifiable secretarial experience MAJOR RESPONSIBILITIES AND DUTIES: (The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.) Respect the confidentiality of the position Maintain the general office files Receive school money, account for receipts, prepare bank deposits, write checks, and maintain the accounts in the school activity fund where applicable Balance bank statements and records for audit Coordinate appointments for conference with principal, assistant principal, counselor and all teachers Receive and distribute mail Instruct and assist teachers and aides in the operation of office machines if needed Prepare materials for school distribution Prepare and keep such reports as may be required by the principal, assistant principal, district and other authority Greet visitors to the school in a professional and pleasant manner Answer office telephone and respond appropriately to request for information Maintain record of sick leave and prepares absence from duty forms and time sheets for custodial and paraprofessional staff Assist with the placement of substitute teachers as needed Assist with employee absence reports and records Type correspondence for all school staff Assist with checking in tardy students supplying them with a tardy slip Assist with the coverage of the clinic when the Health Aide (Nurse) is at lunch, on break or unavailable Coordinate morning announcements, aids the students in making these daily announcements. Make any necessary afternoon announcements Dispense supplies to all faculty members throughout the year Assist with supervising students on in school suspension Prepare all work orders, in conjunction with the Lead Custodian Post and record all purchase orders and requisitions May assist with completing necessary forms for entering and withdrawing students May assist with keeping current list of students by room May assist with creating and maintaining all student cumulative records Must complete designated district technology proficiencies each year Perform other duties as assigned, based on department needs Requires a basic knowledge of technology/computer skills Ability to use personal computer to access district programs, emails, and other resources Maintain a consistent professional demeanor and appearance Ensure compliance with the Texas Educator's Code of Ethics Daily attendance and punctuality at work are essential functions of the job Supervisory Responsibilities: Monitors the work of the clerical aides and office help Equipment Used: Office equipment - personal computer, printer, calculator, multi-line telephone, software programs and peripherals, copier, fax, and other equipment applicable to position Communication equipment - radio communication equipment, cellular telephone Mental Demands: Ability to read, concentrate, communicate (verbally and written), interpret, reason, understand verbal instructions, memorize, coordinate, compile, compute Work with frequent interruptions and maintain emotional control under stress Physical Demands: Frequent: Sitting, standing, walking, climbing stairs and/or ramps, balancing, stooping, kneeling, crouching, crawling, pulling, pushing, reaching, repetitive hand motions, hearing, speaking clearly, visual acuity, distinguishing colors, driving, traveling Occasional: Lifting, light, under 15 pounds Environmental Factors: Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination, vibration Occasional exposure to: biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) Work alone, work prolonged or irregular hours Nondiscrimination Statement: The Judson School District considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status.

This position provides program and administrative support to the Beirne Director for Center for Catholic Studies (CCS). ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides comprehensive administrative support in daily activities for the office; maintains email distribution lists and shared calendars; manages incoming and outgoing correspondence, including emails, faxes, mail, and packages including all print, digital, and video resources; makes copies, files, maintains general office supply inventory, furniture, office equipment and submits facilities service requests, and establishes and improves office procedures Acts as the receptionist and greets, directly helps, or redirects contact with all students, faculty, and others seeking information from the office via email, telephone, social media, or in-person communication. Coordinates all administrative tasks associated with programming and events, including, but not limited to, adding events to appropriate calendars, making in-person or virtual space reservations and managing RSVPs; Assists team members with event planning and registration as needed. Coordinates event logistics for the Center's signature speaker series Assists with program planning and implementation to secure resources and logistical details of classes, instruction, events or meetings by securing room(s), virtual resources and managing digital requirements. Provides support for set-up/execution, speaker needs, distribution of materials, catering and any other related planning details while ensuring all plans are executed appropriately. Prepares media and materials for programs and special events in coordination with University Communications for print and social media posts. Coordinates the production and distribution of marketing materials and social media releases. Collaboratively manages all department finances with leadership, including the budget, check requests, travel expense and reimbursement requests, credit card statements, inventory, purchasing resources, and other financial matters; maintains the annual financial asset inventory log. Manages and processes all aspects of travel arrangements to include University travel documentation, expenses and reimbursements for leadership and visiting lecturers. Creates, composes and edits documents, presentation and reports. Creates and maintains databases. Maintains filing records as per office policy and operational functions. Assembles and disseminates information as requested for internal and external individuals or organizations. Schedule appointments, and supports office staff. Performs other duties as assigned. QUALIFICATIONS: High School Diploma/GED required; Associate's Degree from an accredited college/university or an equivalent combination of education and work related experience preferred. Two or more years administrative experience required; experience in an educational or non-profit organization, ideally managing projects and/or high-profile events, is preferred. Must clear and maintain a favorable background investigation and clearance Must have a valid driver's license, motor vehicle liability insurance, and personal injury insurance, or have a self-reliant source of transportation to conduct business on a daily basis Must feel comfortable operating in several technological platforms and in learning new technologies Must have the ability to demonstrate intermediate skills in MS Office (Word, Excel, Outlook [email and calendar], and Teams). Uses various software applications, such as spreadsheets, virtual platforms (Zoom, Teams). Must have excellent verbal and written communication skills. Strong public relations and customer service skills with an ability to implement diplomacy and discretion at all times; an ability to work effectively with communities across the university; highly responsive to the needs of others. Must have a high ethical standards and a strong sense of confidentiality; ability to prioritize and manage multiple deadlines; thrive in a complex work environment; displays solid problem solving and interpersonal skills; works well independently and as part of a team. Must have strong self-initiative skills and use discretion to complete work assignments; initiative is frequently required to complete work assignments along with professional demeanor, appearance and strong work ethic. Must have a high attention to detail and be able to organize workflow, coordinate activities, balance simultaneous projects without loss of efficiency in a multi-tasked environment, and manage multiple priorities to meet deadlines. Positive attitude (friendly, and courteous service) is essential. Promotes and maintains a spirit of helpfulness, congeniality, and sensitivity to the private and/or confidential aspects of the Center for Catholic Studies. PHYSICAL DEMANDS: Working conditions include a combination of working in the office and remotely as needed. Must be able to move across the university campus to conduct day to day business. While performing this role, the employee will be regularly required to sit, walk, and stand; talk and hear, both in person and by telephone; and use hands repetitively to operate standard office equipment; and occasionally required to lift up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. Frequently communicates with others using approved technological resources; must be able to exchange accurate information through designated systems within a timely manner. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. St. Mary's University is a Hispanic-Serving Institution and an Equal Opportunity Employer.

It's about supporting people, our people. Are you known as an organized individual? Do you enjoy working independently and with a team? Do you find yourself creating a task list daily? If so, then the Administrative Assistant II role may be right for you! At Frost, it's about more than a job. It's about having a flourishing career where you can thrive, both in and out of work. At Frost, we're committed to fostering an environment that reflects our values and encourages team members to be the best they can be. In joining our adaptable, integrity-driven team, you'll become part of Frost's 155-year legacy of providing unparalleled banking services. Who you are: As an Administrative Assistant II, you provide support to managers and other employees by handling a variety of tasks to ensure that all interactions between the organization and others are positive and efficient. You enjoy working cross-functionally with other lines of business in the organization and you take this as an opportunity to build long lasting relationships with all individuals in the organization. You have the ability to prioritize projects, resolve problems, and pay attention to detail. Most importantly, this role is about building trust through every interaction and doing it with integrity, caring and excellence in mind. What you'll do: Independently perform administrative work specific to the established department processes Rely on detailed knowledge of department procedures to accurately perform reconciliation duties Pull, calculate, and format data in an easily digestible way upon request Maintain contacts within multiple lines of business to appropriately escalate issues and inquiries Always take action using Integrity, Caring, and Excellence to achieve all-win outcomes What you'll need: Strong organizational skills Demonstrated ability to perform administrative tasks Working knowledge of business specific programs and applications Excellent written and verbal communication skills Ability to communicate with all levels of personnel Demonstrated attention to detail Proficient in Microsoft computer applications Our Benefits: At Frost, we care about your health, your family, and your future and strive to have our benefits reflect that. This includes: Medical, dental, vision, long-term disability, and life insurance 401(k) matching Generous holiday and paid time off schedule Tuition reimbursement Extensive health and wellness programs, including our Employee Assistance Program Referral bonus program + more! Since 1868, Frost has dedicated their expertise to provide exceptional banking, investment, and insurance services to businesses and individuals throughout Texas. Frost is one of the 50 largest U.S. banks by asset size and is a leader in banking customer satisfaction. At Frost, it's about being part of something bigger. If this sounds like you, we encourage you to apply and see what's possible at Frost.

Fish Window Cleaning is currently hiring for an administrative assistant in San Antonio, TX. We are looking for courteous, self- motivated, and friendly individuals that pay attention to detail. NO EXPERIENCE IS NECESSARY!! Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 44 states, yet we still maintain the traditional values we were founded on. We clean glass from 1 to 3 stories at commercial and residential locations including retail locations, office buildings and malls. We will always treat every customer as though they are our only customer. This position is responsible for accounts receivable, customer service and day to day office duties. Typical Schedule: Monday-Friday, 8am-5pm Please click the link to see the video on: The Day In the Life of a Window Cleaner. ************************************************ Essential Duties and Responsibilities: Answering Phones A++ Customer Service Creating bank deposits Collecting current and past due accounts Entering payments and processing credit card payments into a database Creating and maintaining relationships with National Maintenance Companies and their payment processes. Scheduling jobs and confirming job services. Training window cleaners on completing invoices and work orders properly. Filing all necessary paperwork. Friendly, outgoing personality, love helping people. Good organizational skills and ability to follow-through Excellent communication skills on the telephone and in person Demonstrates self-confidence and trustworthiness. Reliable transportation Working knowledge of Word, Excel, and Outlook Office related experience is preferable. MUST pass Drug Screen and Background Check Qualifications: Must have working knowledge of Word, Excel, and Outlook. This position requires proven customer service skills. Office related experience is preferable. High School diploma/GED required. Compensation: $850.00 per week Fish Window Cleaning has grown to be the world's largest window cleaning company with more than 250 franchise territories in 43 states, yet we still maintain the traditional values we were founded on. We will always treat every customer as though they are our only customer. Since its inception over three decades ago, Fish Window Cleaning has been dedicated to being a considerate and respectable neighbor in the communities where we work and live. FISH partners with nonprofit organizations on an ongoing basis to support causes across the United States. Through volunteering, leadership, and charitable giving, FISH lives its mission to be the best and most respected window cleaning company in the world. We are looking for courteous, self- motivated and friendly individuals that pay attention to detail. We clean glass at commercial and residential locations; including retail locations, office buildings, and malls from 1 to 3 stories. Some ladder work, travel between jobs, and minimal paperwork are required. You need reliable transportation, proof of insurance, and a valid driver's license to be considered for employment. Thank you for your interest in Fish Window Cleaning . Fish Window Cleaning is a franchise. All Fish Window Cleaning locations are independently owned and operated. By clicking the apply button you understand that you are not applying to Fish Window Cleaning but rather an independent company that does business as Fish Window Cleaning.

San Antonio, Texas Why This Company? Organization that is on the cutting-edge, always striving for excellence, growth and providing a level service that is unmatched in their industry People-first, high-performing organization with a strong professional reputation Central, highly visible role that works to support business critical initiatives Opportunity to be trusted with meaningful responsibilities Environment that values organization, execution, and continuous improvement Part-Time Schedule! Flexible on days and hours! The Role: Serve as the first point of contact for clients and visitors with the goal of providing the exceptional in every interaction. Maintaining a polished and welcoming environment as Manager of Front of the House and First Impressions. Assist in building plans and executing internal and external events, company incentives, employee engagement initiatives and community give back. Build visuals, monitor KPIs, track progress and be on the ready to update Leadership on progress at all times. Oversight of high profile client projects from start to finish. Serve as Applicant Tracking System SME with responsibility for data updates, reporting, and special projects to maintain a clean and accurate data environment Support IT desk setup, inventory tracking, and new-hire onboarding logistics Natural anticipator of needs that will move the team forward This Describes You: Finds job satisfaction in making a difference for others, thrives in a support role and is comfortable with any assignment. Can be trusted with the small details and the big projects that are pivotal for the continued success of the overall team Experience in administration and operations within a professional services environment Demonstrated sound judgment and professionalism Calm, composed and works well in fast-paced, sales and service environments Serious professional that is confidential and focused - no drama here! Proficiency in Microsoft Office; CRM/ATS experience preferred, with strong technical aptitude For a personal and confidential conversation please contact: Holly Esquivel, CPC | Senior Director | 210-807-5602 | hesquivel@deaconrecruiting.com

Under immediate supervision, is responsible for performing a variety ofsecretarial and clerical duties. Working conditions areprimarily inside an office environment. Exercises no supervision. The Parks and Recreation Department offers the Summer Youth Program at designated community centers and select school sites in partnership with local area school districts. The Summer Youth Program is offered for youth ages 6 - 12 at school sites and 6 - 14 at community centers. Click Here to Learn More This position is an "unclassified" position and has no disciplinary appeal rights to the Municipal Civil Service Commission. This position is likewise subject to at-will employment status and can be terminated at any time for any reason. Work Location 5800 Historic Old Hwy 90, San Antonio, Texas 78227. At the department's discretion, the work location and days/hours may be subject to change. Work Schedule 8:00: a.m. - 5:00 p.m.; Monday - Friday Essential Job Functions * Performs a variety of clerical duties in assigned department including maintaining personnel records and payroll, data entry, filing, distributing mail, answering telephones, and taking messages. * Types and proofreads reports, letters, memos, flyers, and statistical charts. * Responds to inquiries about department services and activities; assists visitors as necessary. * May prepare payroll and associated transactions and assists in compiling and maintaining personnel records (e.g. weekly earnings, absences, supervisory reports, change of status, terminations, and personnel requisitions). * Verifies and reviews correspondence for conformance with established policies and procedures. * Orders and maintains inventory of office supplies. * Coordinates, organizes, and maintains general office records. * Prepares routine reports and correspondence. * May research and compile data for special projects and reports. * Orders supplies and equipment; maintains petty cash fund. * Issues permits and collects associated fees. * Performs related duties and fulfills responsibilities as required. Job Requirements * High school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency). * One (1) year experience in general clerical work. Preferred Qualifications * Experience with clerical duties and modern office procedures * Experience operating a personal computer and utilizing rudimentary software. * Valid Class C Driver's License Applicant Information: * Unless otherwise stated, applicants are permitted to substitute two years of related full-time experience for one year of higher education or one year of related higher education for two years of experience in order to meet the minimum requirements of the job. One year of full-time experience is defined as 30 or more hours worked per week for 12 months. One year of higher education is defined as 30 credit hours completed at an accredited college or university. * Applicants selected for employment with the City of San Antonio in this position must receive satisfactory results from pre-employment drug testing and background checks. If required for the position, a physical, motor vehicle record evaluation, and additional background checks may be conducted. * Please be advised that if selected for this position, information regarding employment history as it relates to the qualifications of the position will be needed for employment verification. Applicants claiming military service to meet the experience requirement for this position may attach a DD214 to the application. * If selected for this position, official transcripts, diplomas, certifications, and licenses must be submitted at the time of processing. Unofficial transcripts and copies of other relevant documents may be attached to the application for consideration in advance. Knowledge, Skills, and Abilities * Knowledge of modern office procedures, business letter writing, report preparation, and proper telephone etiquette. * Knowledge of basic mathematical principles and methods. * Knowledge of principles and procedures of record keeping and filing. * Skill in utilizing a personal computer and associated software programs. * Ability to communicate clearly and effective. * Ability to perform routine clerical work. * Ability to establish and maintain effective working relationships with the general public and City staff. * Ability to interpret and apply city and assigned department policies, procedures, and guidelines. * Ability to compile, organize, maintain accurate and complete records, and files. * Ability to operate a computer keyboard and other basic office equipment. * Ability to learn data retrieval and input methods. * Ability to perform all the physical requirements of the position.