Administrative Specialist Jobs in San Marcos, TX

Label PDF construction plans using Bluebeam software, highlighting items the estimators included in the bid take-offs and adding the pre-generated cost codes for items contained within the project scope. Organize and compile the relevant documentation, including plan take-offs, details, RFIs, and other estimator-provided data, into comprehensive for-construction documentation to be referenced during the construction phase. Ensure the accuracy and consistency of project data transferred from estimator take-offs to the construction plan set. Collaborate with estimators, project managers, and field teams to address any inconsistencies or gaps in the preconstruction data. Assist in tracking and documenting revisions, updates, and changes to project plans during the preconstruction phase. Coordinate with other departments to ensure seamless information flow and alignment with project timelines. Adhere to company standards and practices for documentation control and data management. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Job Title: Administrative Support Specialist (Transit/Revenue) Schedule: Monday - Friday, 8:00 AM - 5:00 PM Job Summary: The Support Specialist, Revenue and Fares supports the Revenue team by managing transit card encoding and programming, ensuring accurate data entry, coordinating community engagement activities, and assisting with various administrative tasks. Key Responsibilities: Encode and program transit cards, troubleshoot issues, and maintain accurate records. Enter and update data in relevant databases with high accuracy. Coordinate and facilitate community engagement activities. Monitor email inbox and provide timely responses. Investigate and resolve data discrepancies. Support safety policies and other assigned tasks as needed. Qualifications: High School Diploma or GED. 3 years of administrative experience, including 2 years in data entry. Proficiency in Microsoft Office (Word, Outlook, Excel). Strong problem-solving, organizational, and communication skills. Ability to work independently and manage multiple tasks efficiently. PriceSenz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, or disability .

ExpoCar Premium Pre-Owned Car Dealer Ship Role Description This is a full-time on-site role for an Executive Secretary at EXPOCAR PREMIUM BOERNE located in Boerne, TX. The Executive Secretary will be responsible for clerical tasks, company secretarial work, executive administrative assistance, and providing exceptional customer service on a daily basis. Qualifications Clerical Skills and Communication skills Experience in Company Secretarial Work and Executive Administrative Assistance Strong Customer Service skills Excellent organizational and multitasking abilities Proficiency in MS Office Suite Attention to detail and problem-solving skills Experience working in a similar role is a plus Associate's or Bachelor's degree in Business Administration or related field

About Genz & Associates: Established in 2011, Genz & Associates is a leading buy-side mergers and acquisitions advisory firm based in Austin, TX. Our core focus is partnering with leading investors seeking to deploy capital into industry-specific platform investments, add-on/strategic acquisitions, and buy-and-build strategies. On behalf of our retained investors, we directly engage companies that coincide with their specific investment strategies and theses. We utilize information, resources, industry relationships, skill, and experience to undertake a targeted, proactive, and systematic approach to facilitate and close transactions, meeting our clients ongoing growth and development objectives. Position Overview We're seeking a capable and detail-oriented Office Manager & Administrative Assistant to join our team. Reporting to our Chief of Staff, this is a full-time in office position at our offices in downtown Austin. This person will be proactive, keeping the office running smoothly, owning a variety of business operations and support processes and tasks including providing executive level administrative support. If you're someone who values a traditional office environment, can manage a variety of workflows while embracing new technologies and approaches without missing a beat, we want to hear from you. Key Responsibilities Office Management Building Liaison: Work with building management to handle any facility needs and circulate relevant communications to Austin-based employees. Request and maintain employee building access. New Hire Setup: Organize new employee paperwork, equipment and benefits to ensure they are productive from day one. Office Supplies: Order, track, and maintain office and kitchen supplies as well as managing office and kitchen equipment including purchasing or maintenance requests. Accounting Coordination: Engage with executive team and outside accounting firm. Submit requests for client payments, track and manage receipt log, distribute weekly status reports. Expense Management: Develop and manage an expense report process and system for submitting expenses and processing payments. Develop tracking and reporting for corporate card usage. Manage the company's Amazon account and requests for office items. Projects as Assigned: Tackle various tasks and special projects as needed. Administrative, Sales & Marketing Support Reception: Manage office reception, greet guests, provide hospitality support for meetings and events. Calendar Management: Send and manage calendar invites, schedule meetings, and coordinate with internal and external stakeholders on behalf of the executive team. Company Directory: Maintain database of employees with key information, build organization charts and maintain distribution lists. Marketing Materials: Compile, assemble, and mail marketing materials promptly and accurately. Leaderboard & Sales Reports: Update and distribute the weekly internal Leaderboard and other requested reports to keep the team informed on progress and goals. Executive Support: Provide administrative and logistical assistance to the Executive team. Marketing Support: Create and share social media posts. Update web pages via admin portal with news. Content: Create or edit PowerPoint presentations and word documents as requested to support client meetings. Materials Production: Support the business development team with the printing and mailing of marketing materials. CRM & Information Management: Enter system updates as requested into the company's CRM. Organize and maintain various information sets via company share drives and folders. Visitor Parking: Validate parking for guests, clients, and vendors, ensuring a seamless visitor experience. Candidate Attributes Education: Bachelor's degree is desired, with a concentration in business finance, accounting or marketing is a plus. Experience: 5+ years of relevant administrative or office management experience, experience as an executive or sales assistant is desired. Technical Skills: Strong proficiency with G Suite (Gmail, Google Drive, Docs, Sheets, Slides) and MS Office (Excel, Word, PowerPoint), experience using any CRM system. Multi-Tasking Ability: Comfortable juggling multiple, and sometimes competing, priorities. Sense of Urgency: You know what needs to be done first and don't let details slip through the cracks. Proactive Owner: You proactively approach your work, create a plan to ensure all required items are completed on time, without being asked. Team Player: Able to work independently while collaborating effectively with coworkers across departments. Compliance Awareness: Attentive to daily workflow and regulatory requirements. Communication: Strong verbal and written skills-clarity and professionalism are essential. Creative: You bring creativity and new ideas to your work, always striving to make Genz & Associates a great place to work and a valued partner to our clients. Compensation & Benefits Salary: Starting at $65,000+ (commensurate with experience). Benefits Package: Generous offering, including paid vacation, sick leave, standard health/dental/vision, parking and gym in the building. Why Join Us? We're proud of our heritage and how we've done things successfully for years, yet we embrace modern efficiencies to drive growth. If you thrive in an environment where tradition meets forward-thinking innovation-and you're ready to roll up your sleeves-this role could be the perfect fit. No fluff here: we need someone who will hit the ground running and keep our office and key business processes humming without missing a step.

Akkodis is seeking a Administrative Assistant for a 12 Months Contract position with our Direct Client located in San Antonio, TX (Onsite). Ideally looking for applicants who are having experience in performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Pay Range: $22 - $24/hr on W2; The rate may be negotiable based on experience, education, geographic location, and other factors. Job Description: Performs routine clerical and administrative functions such as drafting correspondence, scheduling appointments, conducting research, organizing, maintaining paper and electronic files, providing information to callers, maintaining SAP time entry and maintaining/submitting expense reports. Tasks and Responsibilities: Develop and maintain spreadsheets encompassing various matters. Assists staff with research and preparation of reports and presentations. Managing appointments, coordinating/scheduling meetings, and maintaining calendars. Modifies and upgrades data systems. Assists in the utilization of computerized applications to facilitate productivity. Responsible for assessing and maintaining all office supplies. Maintains division files. Prepare and distribute minutes of meetings. Opening and distributing division mail and preparing urgent packages for overnight. Tracking/monitoring incoming and outgoing correspondence as needed. Prepare, coordinate and maintain budget data and submissions. Coordinates travel arrangements and assists with scheduling. Initiates purchase requisitions and service entry sheets in SAP. Verifies and processes invoices for payment, prepares travel authorizations and submits/maintains monthly expense reports. Submits work order requests for department moves, telephones, voice-mail requests, PC log-on, etc. Maintains SAP time entry reporting for executive's direct reports. Orient, train and assign work to lower level employees Performs other project and process improvement initiatives as assigned. Minimum Qualifications: High School Diploma or GED. Extensive experience in secretarial/administrative management for Operational Units. Advanced skills in Microsoft Office Package, including word processing, spreadsheets, database, presentation software, electronic mail and scheduling. Ability to set priorities, organize work and make occasional exceptions. Ability to develop and maintain working relationships with customers and support teams. Initiative to work independently or as a member of a team, coordinating with others to achieve desired results Well-developed written and verbal communication skills for interaction with all levels of personnel. Ability to meet goals and objectives with minimal direct supervision. High level of accuracy of work and attention to detail. Effective interpersonal and customer service skills. Proven ability to manage multiple tasks with urgency by delivering accurate results on time Ability to effectively manage sensitive and confidential information. Preferred Qualifications: Associate's degree in office administration, Business or other related field from an accredited institution Experience with SAP Experience in the Utility industry If you are interested in this role, then please click APPLY NOW. For other opportunities available at Akkodis, or any questions, please contact Ayush Garg at ************ or ***************************. Equal Opportunity Employer/Veterans/Disabled Benefit offerings include medical, dental, vision, term life insurance, short-term disability insurance, additional voluntary benefits, commuter benefits, and a 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Disclaimer: These benefit offerings do not apply to client-recruited jobs and jobs which are direct hire to a client. To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records.

We have an exciting opportunity for an Office Coordinator in the Austin office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The range for this position is $55,000 - $75,000. Salary is commensurate with years of relevant experience & geographic location. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

The Procurement Administrative Assistant provides support in all areas of procurement for the plant and actively participates in the company's global procurement strategy. This position reports directly to the Purchasing Manager. EDUCATION / EXPERIENCE Excellent organizational, written, and verbal communication skills Ability to perform tasks efficiently and accurately Minimum of 1-2 years of experience in a similar role Proficient in Microsoft Office Suite Experience using NetSuite is strongly preferred but not required Demonstrated experience using an ERP or ordering system is required Working knowledge of accounts payable functions JOB RESPONSIBILITIES: Issue purchase orders for warehouse/factory consumables, office/breakroom supplies, and general plant needs Follow up with vendors for documents such as order confirmations, Certificates of Analysis (COAs), and digital packing lists/Bills of Lading (BOLs) Schedule transfers of raw materials from third-party logistics (3PL) providers Liaise with Accounts Payable to ensure accurate invoicing and receipt, resolving discrepancies with minimal business impact Work with vendors, Quality Assurance (QA), and Accounting to manage returns and credits Interact with the Inventory Control Team and Receiving Department to assess the plant's needs Utilize NetSuite to adjust purchase orders and receipts, as well as generate schedules and reports Perform other duties as assigned BENEFITS: Health Insurance Life Insurance 401(k) Retirement Plan Short-Term Disability Paid Vacation & Sick Leave Paid Holidays

Office Administrator (Austin, Texas) Full-time About the Company - A small environmental law firm that represents non-profit organizations, local governmental entities, community groups, and individuals. About the Role - The Office Administrator will be expected to develop knowledge of the firm's current cases. The Office Administrator will assist with basic factual research, handle information requests from clients, support the Firm's attorneys and legal assistants in their representation of clients, and perform essential office tasks. This position requires both independent and collaborative work related to litigation before state and federal administrative agencies, local governments, and within the court system. Responsibilities : Receives and directs phone calls; greets and assists visitors; Represents the firm as a first point of contact for prospective clients; Maintains common areas including office opening and closing procedures; Processes incoming mail and messages; assists with outgoing mail; Assists in preparing, filing, and mailing documents; Assists with factual research (including submitting public information requests and searching state agency records); Responsible for office supply inventory, tracking, and re-orders; Coordinates website maintenance and blog posts; Other tasks as needed in a small office, including copying, faxing, filing, and troubleshooting; Assists office staff with major office projects. Qualifications: B.A. or B.S. is required, and 1 year of legal or related office experience is preferred. Must be able to manage several tasks at once, use sound judgment, set and follow priorities, and follow up on prioritized assignments. Strong written and oral communication skills are essential. Strong computer skills are a must. Compensation - Salary range is $35-45K, commensurate with qualifications and experience. Access to group health insurance and SIMPLE IRA. Paid sick and vacation days. Relocation compensation is not offered for this position. Equal Opportunity Statement - This firm is an equal opportunity employer.

Boutique investment management firm is seeking an Administrative Assistant to support the CEO and Chief of Staff . Key Responsibilities Calendar & Schedule Management: Coordinate and maintain complex calendars, schedule appointments, meetings, and personal engagements. Travel Arrangements: Plan detailed domestic and international travel, including flights, accommodations, ground transport, and itineraries; coordinate with third-party vendors as needed. Family & Household Management: Oversee household needs, including vendor coordination, family events, and support for children's activities. Arrange services and manage household staff as necessary. Errands & Personal Tasks: Handle personal errands, reservations, and assist with gift purchasing and special occasion planning. Document & Transaction Management: Support document preparation, signature coordination, and filing. Handle transaction records, organize files, and assist with basic financial tracking. Event & Social Planning: Organize and execute private and business-related events, including social gatherings, dinners, and corporate functions. Luxury & Lifestyle Management: Facilitate requests related to luxury items, concierge services, or special accommodations. Manage office supply inventory, order office and kitchen supplies, and maintain a clean, organized workspace. Support Investor Relations tasks, such as organizing documents, managing mail merges, and ensuring timely communication. Back-up the Office Manager with visitor experience, greet clients and guests, and maintain professional standards in reception. Requirements Bachelor's degree (required) 3+ years of experience in a high-net-worth environment or supporting executives in finance, real estate, or legal sectors Exceptional organizational, time-management, and communication skills High proficiency in Microsoft Office Suite Skilled in travel planning and calendar management

Part-Time Administrative Assistant (29 Hours per week) - 4 days a week. Monday, Tuesday, Wednesday and Thursday 8:45 am -12:00 pm-1 hour lunch 1:00 pm-5:00 pm. The Lewis Group is looking for a motivated, morning person to join a team environment. We provide investment management, insurance, retirement & financial planning to individuals, families, and businesses. We are looking for an experienced, part-time employee that strives for excellence and can adapt to a fast-paced environment. Excellent written and verbal communication skills are essential to excel in this position. In addition, other job requirements are as follows: - Strong organizational and prioritization skills - Enjoys helping people - very professional, knows office etiquette - 4+ years of office experience and/or knowledge of financial services industry - Coachable - Proficiency in Microsoft Outlook, Word and Excel - Client Relationship Management software experience a plus (ie Salesforce) Interested candidates may send a resume with your email and phone number to our email only; do not call or visit, please: ************************* and ***************************

Lead and Succeed: Business Manager Needed! Are you an experienced leader with a passion for driving business operations? We are seeking a dedicated Business Assistant to oversee our company's daily activities and ensure operational efficiency. Responsibilities Manage day-to-day business operations sales and administrative functions Develop and implement business strategies and sales plans Oversee budgeting, forecasting, and financial reporting Lead and mentor team members to achieve organizational goals Coordinate with clients and partners across the US Organize team workshops and professional development initiatives Travel as needed to meet with customers and attend events Qualifications Bachelor's degree in Business Administration or related field Proven experience in business management or similar role Strong leadership and decision-making skills Excellent organizational and multitasking abilities Proficiency with business management software and MS Office Ability to travel domestically Benefits Career advancement and leadership development programs Collaborative and dynamic work environment Access to workshops and executive training Ready to lead our business operations as a Business Manager? Apply today!

Legal Contracts Project Assistant Support 3 Legal Assistants and 1 Contracts Attorney in preparing and managing documentation for contract reviews and board meetings. Key Responsibilities: Manage the “Contracts Review” inbox, ensuring clear due dates and billing details. Collect and organize required documents from internal teams and external consultants. Track contract modifications and follow up on outstanding items. Prepare and distribute documents for board meetings, including printing and signatures. Review and edit legal documents for accuracy, style, and formatting. Research client records and maintain updated reference materials (charts, directories, calendars). Coordinate schedules, conference calls, and client communications. Independently manage multiple tasks and deadlines with minimal supervision. Qualifications & Requirements: Associate's degree required. 3-4 years of experience in a professional office setting. Strong proficiency in Microsoft Outlook, Word, and Excel. Excellent writing, proofreading, and communication skills. Ability to multitask, prioritize, and work independently in a fast-paced, deadline-driven environment. Experience with Workshare is a plus. Why Join Us? This is an opportunity to play a key role in a dynamic legal team, sharpening your legal support skills while working in a collaborative, fast-moving environment. If you're highly organized, detail-oriented, and eager to grow, we'd love to hear from you!

Who Are We? The Full Circle Insights team is made up of former Salesforce executives, marketing experts, product managers, and automation specialists who understand how valuable data is - and how frustrating it can be to get. Our powerful, Salesforce native solution empowers companies to easily create attribution models, measure sales and marketing funnels, and align company-wide. Our Core Values Our Core Values: Be Transparent Transparency is a way of life. To truly Be Transparent you must be candid and honest with everyone to gain trust and build relationships. Build Bridges Building Bridges connects people. It creates trust, builds relationships, and generates growth opportunities both professionally and personally. Do It Now Do It Now honors the importance of requests and questions, clears lingering tasks, and helps us focus on core actions that change the business. At Full Circle, we encourage creativity, value innovation, demand teamwork, expect accountability, and cherish results. If you're ready to make an impact and work with people who care about your success, you've come to the right place. Requirements This Role Full Circle is looking for a Technical Implementation Manager to work directly with new customers, getting them up-and-running on Full Circle products. This role also helps to solve complex business and technology problems for existing clients. In this position, interpersonal skills are just as important as technical expertise. Full Circle's customers have adopted a data-first approach to marketing. As an Implementation Manager, you'll help them understand what to do with that data - and why - as you guide them through onboarding, business process reviews, implementation, and deployment. The role reports directly to the VP of Customer Success and is fully onsite in downtown San Antonio. Customer-Facing Responsibilities Guide customers through the implementation of their Full Circle products. Advise customers on best practices for integrating Full Circle with their existing processes and tools. Lead collaborative business and technical review sessions with customers. Manage the technical tasks of product implementation, including customizations, configurations, integrations, deployment, and testing. Facilitate smooth handoff of customers from implementation to Customer Success Managers. Understand the technical tasks of product implementation, including customizations, configurations, integrations, deployment, and testing. Vital Qualifications Active Salesforce certification (Advanced Administrator, Sales Cloud), and relevant experience Ability to understand Marketing Operations requirements High emotional intelligence with an analytical, detail-oriented mindset Extensive experience across the Salesforce product suite Proficiency and comfort working with Salesforce reports and dashboards Proven ability to design, optimize, and integrate business processes across systems Salesforce declarative development experience Genuine interest in helping customers succeed Clear, precise communication and active listening skills Willingness to build a consultative skillset Preferred Qualifications Bachelor's degree in a relevant field. 2+ years of experience in marketing operations systems Experience with customer success Familiarity with the Salesforce data loader Knowledge of marketing automation programs Experience using Amazon Web Services (AWS) Key Responsibilities: Deep and Strategic Technical Understanding - Understanding and clarification of client goals and building efficient processes to help achieve a client's success. Will need to have an understanding of how to deploy our products quickly and efficiently and make strategic recommendations. Account Ownership: “The buck stops here” mentality. Though you will often need to engage other parts of the organization to find an internal solution, you will take full ownership of the clients. Client Engagement: Serve as the primary point of contact for clients from a long-term perspective. Build strong relationships with key stakeholders, understand their unique requirements, and proactively address concerns to foster trust and satisfaction. Requirements Analysis: Collaborate with clients to gather and analyze requirements, translating business needs into actionable project plans and technical specifications. Ensure alignment between client expectations and solution capabilities to drive value realization. Solution Configuration: Work closely with internal teams to configure our products/services according to client specifications. Provide guidance on best practices and customization options to optimize solution fit and functionality. Training and Adoption: Develop and deliver training programs to empower clients with the knowledge and skills needed to maximize the value of our solutions. Drive user adoption through effective change management strategies and ongoing support. Performance Monitoring: Establish key performance indicators (KPIs) and success metrics to track the impact of our solutions post-implementation. Continuously monitor performance and identify opportunities for improvement to enhance client value over time. Risk Management: Anticipate and mitigate potential risks and obstacles that may impact renewal success or client satisfaction. Implement contingency plans as needed to minimize disruptions and ensure project continuity. Cross-Functional Collaboration: Collaborate closely with sales, product management, development, and support teams to facilitate knowledge transfer, gather feedback, and drive product enhancements based on client insights and market trends. . Note: The above job description is intended to outline the general nature and level of work being performed by individuals assigned to this role. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required, and may be subject to change based on business needs. Benefits 401(k) with matching Health, dental, and vision benefits Unlimited PTO

Base Salary starting at $101,000/year (DOE) + Benefits This could be the most challenging and the most rewarding position you've ever had...And more fun than any other assistant role. This role is exciting, dynamic, and fast paced. The company is growing quickly and the founder is highly active. Keeping up with his activities and A type personality isn't for everyone. If you're a high energy, motivated person that wants to grow and is up for the challenge, we want to know more about you. What you're signing up for: Get ready to dive into the world of a dynamic, passionate entrepreneur. Your main mission? Protect his time, his brand, and his financial interests-and help maximize his impact across multiple businesses and personal ventures. Great leaders rely on strong teams. This role offers a unique opportunity to elevate our CEO on both personal and professional fronts, all while gaining invaluable insights into high-level business operations. Success here isn't just about following instructions. It's about taking full accountability for your outcomes and occasionally handling after-hours and weekend calls when needed. You'll be structuring and overseeing projects of all sizes across Easy Pay Direct, other companies, and even some personal adventures. From managing complex tasks and events to coordinating business travel and planning high-profile social gatherings, you'll be at the core of what makes our operations run smoothly. In this close partnership, you'll learn Brad's voice and personality, ultimately taking the reins on most of his day-to-day tasks: scheduling, correspondence, special projects, research, errands, and more. With clear goals and effective time prioritization, you'll have the freedom to decide how to best drive our success forward. INCREDIBLE Organizational skills, Intellect, honesty, great communication and being very technically savvy are imperative. There's also nothing in this world that can replace dedication, hard work and follow through. If it looks like you'll be a good fit, your role will include (but is not limited to): Organizing & Prioritizing the ongoing, never-ending list of tasks that need to be done Both Personal & Business (from coffee to contract execution) Digital organization; Google Drive to other software platforms Making Brad look good, feel good and perform at a higher level Orchestrating travel & managing calendars for Brad and others Organizing events with local companies Organizing & keeping the EPD office awesome (clean up, supplies, organization, etc) Maintaining and creating digital assets (sheets, docs, slides, etc) Online research Interaction with a variety of entrepreneurs (warm and cold) Infrequent travel to events with Brad Real Estate management & acquisition (with guidance) The ideal candidate has these qualities: RESULTS-DRIVEN Highly organized - No really... must be unparalleled in the "being organized" category Takes great notes (your memory isn't as reliable as your laptop's) Is a solid writer - with great spelling & grammar Has Amazing attention to detail Can deal with profanity. Life's full of bullshit ;-) Is Loyal and relationship-driven Is a Multi-tasker that's very resourceful Is Reliable, Stable and a Quick learner The capacity to adapt to changing priorities and responsibilities The ability to perform duties under the stress of short deadlines Won't take things personally: it's NEVER about you! Requirements: Full-time onsite role in our East Austin office 3 years of experience supporting an entrepreneur or C-Level Executive Experience with Property Management, Business Operations and House/Family Manager a PLUS A high level of attention to detail The desire to OWN tasks and their outcomes - in and out of business hours Highly organized (did we mention that??) Positive attitude High energy Hyper-responsiveness Amazing attention to detail Benefits: Health & Dental Insurance 401(K) with company match Stocked office with snacks Unlimited upward potential Weekly company happy hours and social events We offer a dynamic and supportive work environment About EasyPayDirect: EasyPayDirect is a leading e-commerce payments company, enabling entrepreneurs to sell products online. EasyPayDirect was founded in 2012 by an Entrepreneur who understands the growing demand of e-commerce, with the vision to build a scalable, powerful online business.

Serves as the principal assistant to the site Administrative Officer in providing security services and related operations to the Client datacenter. Job functions may include client service and problem resolution, service enhancement, security operations center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training. Essential functions: Serves as primary point of contact to datacenter management and security personnel when the site security manager is unavailable. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the training manager and with the local supporting Securitas branches as needed. Ensures all responders and control room supervisors adhere to policies and standard operating procedures. Acts as responder or control room supervisor in periods of increased activity or in the case of absent staff. Maintains and troubleshoots on-site security technology. May support other critical infrastructure sites. Recommends corrective actions for security staff to the site security manager. Supports the site security manager with counseling for disciplinary matters as needed. Assists with scheduling, site equipment inspections, and audit compliance. Conducts recurring audits and prepares and submits critical and confidential information directly to client management team. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures. • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee may not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. o All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. o Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein. o In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. o All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Minimum qualifications at entry: Additional qualifications may be specified and receive preference, depending upon the nature of the position. Minimum hiring standards: Must be at least 18 years of age. Must have a reliable means of communication (for example, pager or phone). Must have a reliable means of transportation (public or private). Must have the legal right to work. Must have the ability to speak, read, and write English. Must have a high school diploma or GED. Must be willing to participate in the company's pre-employment screening process, including drug screen and background investigation. Education/experience: Associate degree and four or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired. Competencies (as demonstrated through experience, training, and/or testing): Must be able to meet and continue to meet any applicable state, county, and municipal licensing requirements for security officers. Must be able to meet and continue to meet requirements for specific skills, certifications, or authorizations specified for the assigned accounts. Knowledge of 24x7 security operations and procedures. Knowledge of supervisory practices and procedures. Skill in staff supervision, including assigning work and providing training and supporting the site security manager with counseling for disciplinary matters. Ability to arrive at logical conclusions with input derived from multiple sources. Ability to determine courses of action based on detailed written instructions. Ability to provide positive direction and motivate performance. Capable of learning a variety of security and safety devices and controls. Business License #: B02482 EOE/M/F/Vet/Disabilities #southsponsor

Serves as the principal assistant to the site Administrative Officer in providing security services and related operations to the Client datacenter. Job functions may include client service and problem resolution, service enhancement, security operations center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training. Essential functions: * Serves as primary point of contact to datacenter management and security personnel when the site security manager is unavailable. * Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the training manager and with the local supporting Securitas branches as needed. * Ensures all responders and control room supervisors adhere to policies and standard operating procedures. * Acts as responder or control room supervisor in periods of increased activity or in the case of absent staff. * Maintains and troubleshoots on-site security technology. * May support other critical infrastructure sites. * Recommends corrective actions for security staff to the site security manager. * Supports the site security manager with counseling for disciplinary matters as needed. * Assists with scheduling, site equipment inspections, and audit compliance. * Conducts recurring audits and prepares and submits critical and confidential information directly to client management team. * Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures. * • The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee may not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. o All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. * o Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties, or tasks not specifically listed herein. * o In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. * o All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. Minimum qualifications at entry: Additional qualifications may be specified and receive preference, depending upon the nature of the position. Minimum hiring standards: * Must be at least 18 years of age. * Must have a reliable means of communication (for example, pager or phone). * Must have a reliable means of transportation (public or private). * Must have the legal right to work. * Must have the ability to speak, read, and write English. * Must have a high school diploma or GED. * Must be willing to participate in the company's pre-employment screening process, including drug screen and background investigation. Education/experience: Associate degree and four or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired. Competencies (as demonstrated through experience, training, and/or testing): * Must be able to meet and continue to meet any applicable state, county, and municipal licensing requirements for security officers. * Must be able to meet and continue to meet requirements for specific skills, certifications, or authorizations specified for the assigned accounts. * Knowledge of 24x7 security operations and procedures. * Knowledge of supervisory practices and procedures. * Skill in staff supervision, including assigning work and providing training and supporting the site security manager with counseling for disciplinary matters. * Ability to arrive at logical conclusions with input derived from multiple sources. * Ability to determine courses of action based on detailed written instructions. * Ability to provide positive direction and motivate performance. * Capable of learning a variety of security and safety devices and controls. Business License #: B02482 EOE/M/F/Vet/Disabilities #southsponsor

Personal Assistant Work side-by-side the Executive in a Supportive, Family-Owned Office Why this company: Work within a company that’s been in business for 100 years Join a team that is family-oriented, warm and welcoming Find your next home with a team that’s tenured and well-respected! Located in a historic area of San Antonio Key Responsibilities: Partner with the Owner of the company with daily calendar management for both personal and business matters Run errands for the office as well as managing multiple tasks for the Executive’s Home and Ranch properties Set the company and the owner up for success by helping to manage the Executive’s finances to include expense reports and basic accounting functions Communicate with others within the business to ensure a smooth work day in and outside the office Qualifications: 10 years’ experience as an Executive Assistant or Personal Assistant Has worked in a family business environment or has supported an owner previously Warm and Driven individual with a “how can I help” mindset Highly organized, intuitive, and flexible Proficient with MS Office, Excel, etc. Meet Your Recruiter Maddie Cantu| Direct: 210.807.5604| mcantu@deaconrecruiting.com

Applied Research Solutions is seeking a full-time Administrative Support Specialist located at Lackland AFB-San Antonio, TX. Why Work with us ? Applied Research Solutions (ARS) is respected as a world-class provider of technically integrated solutions as we deliver premier talent and technology across our focused markets for unparalleled, continuous mission support. Awarded a Best Places to Work nominee since 2020, ARS recognizes that without our career- driven, loyal professionals, we would not be able to deliver state-of-the-art results for our mission partners. We firmly believe that prioritizing our employees is of the upmost importance. We provide a culture where our employees are challenged to meet their career goals and aspirations, while still obtaining a work/life balance. ARS employees are motivated through our industry competitive benefits package, our awards and recognition program, and personalized attention from ARS Senior Managers. Responsibilities: Provide a multitude of analysis, procedural competency and process improvement strategies with increasing levels of responsibility. Provide staff support for the senior managers and members of the organizational staff, researching and compiling information pertaining to certain projects/topics, prepares factual, clear, concise, complete, and appropriately coordinated written communications. Ensures leadership is kept informed on all issues of interest that relate to the mission of the Directorate. Monitors progress toward accomplishment of various taskings and initiatives. Provides support by supplying the information and background for the preparation of program events. Prepares background information and invites required meeting participants ensuring documentation of the meetings are filed IAW organizational policy. Drafts documents for the approval and signature of leadership and disseminates program policy and specific initiative guidance for members of the organization. Coordinates, documents, monitors, and supports a variety of meetings and conferences to include, but not limited to, scheduling and set up of physical and virtual meetings. Maintains scheduling documents and requirements for video and online conferencing set up and execution. Other duties as assigned Qualifications: Must be a US Citizen Active TS SCI is required Associate's Degree in Human Resources, Business Administration, Business Management or related degree Minimum 3 years of experience performing administrative functions Knowledgeable with Microsoft Office (Word, Excel, Power Point, Outlook) All positions at Applied Research Solutions are subject to background investigations. Employment is contingent upon successful completion of a background investigation including criminal history and identity check. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-741.5(a). This regulation prohibits discrimination against qualified individuals on the basis of disability, and requires affirmative action by covered prime contractors and subcontractors to employ and advance in employment qualified individuals with disabilities. This contractor and subcontractor shall abide by the requirements of 41 CFR 60-300.5(a). This regulation prohibits discrimination against qualified protected veterans, and requires affirmative action by covered contractors and subcontractors to employ and advance in employment qualified protected veterans.

Replies within 24 hours Benefits: Company parties Competitive salary Dental insurance Health insurance Opportunity for advancement Job SummaryExecutive Personal Assistant - Construction Industry Apex Multifamily Builders - Commercial/Multifamily Construction Company Seeking a highly capable Personal Assistant to provide dedicated support to our company executive. The ideal candidate will be adaptable, discreet, and able to anticipate needs while managing both professional and personal tasks with excellence. Key Responsibilities: Manage complex personal and professional calendars, including travel arrangements and other business commitments Handle confidential correspondence, emails, and phone calls Coordinate meetings, conferences, and client entertainment Process expense reports and manage personal/business receipts Oversee household management tasks when needed (vendors, maintenance, scheduling) Arrange travel logistics including flights, hotels, and transportation Act as the primary point of contact between executive and internal/external stakeholders Assist with personal errands and special projects as needed Manage construction office administrative tasks and document organization Requirements: 3+ years experience as a personal assistant, preferably in construction or real estate Exceptional discretion and professionalism Available for occasional evening/weekend work when needed Strong problem-solving abilities and proactive mindset Excellent communication and interpersonal skills Valid driver's license Flexibility to travel occasionally if required Proficient in Microsoft Office Suite Benefits: Competitive salary Comprehensive health benefits Paid time off and holidays Professional development opportunities Responsibilities Schedule appointments and maintain a realistic, accurate calendar Answer and screen calls Run errands, as needed Order essential and non-essential supplies Work closely with many different people to ensure everyone is on the same page Qualifications Exceptional communication and interpersonal skills Strong organizational skills The ability to multitask well The ability to work well independently and within a team environment Compensation: $45,000.00 - $65,000.00 per year Apex Multifamily Builders is your choice for construction projects for multifamily and commercial properties. Apartment communities renovations and restorations. Property maintenance and management. Roofing and flooring fixtures/repairs. Miscellaneous builds and parking structures repairs. Storage tank inspection, engineering, and maintenance. Much more services.