Administrative specialist jobs in Seattle, WA - 531 jobs

Arrive Home is a small, dynamic, and growing general contracting company specializing in maintenance, repairs, unit turns, small construction projects, preventative maintenance plans, and professional cleaning services in the Greater Seattle area. Position Summary: The Project Assistant is a key role in the growth of the company, providing essential support to the Operations Manager, Principal Founder, and field teams. This role is designed to help deliver outstanding customer service, ensure efficient scheduling, support field operations, and maintain smooth internal workflows. This position is primarily onsite at various locations throughout Seattle, Bellevue, and surrounding areas, with occasional opportunities to work from home. Arrive Home offers competitive pay and benefits, a strong teamwork culture, mentorship, and opportunities for advancement. Arrive Home, LLC is an Equal Opportunity Employer (EOE). Core Job Responsibilities Include, But Are Not Limited To: Customer Service & Operations Act as support contact for customers and assist with incoming service requests. Communicate with clients to confirm appointments and provide scheduling updates. Provide service quotes and follow-up communication regarding services and next steps. Assist in coordinating and scheduling maintenance, repairs, unit turns, and cleaning appointments. Dispatch field team members to jobs and adjust schedules as needed. Communicate with field staff to ensure smooth execution, updates, and completion of appointments. Maintain and update the client database and scheduling software. Document work performed and track updates in the internal management system. Assist in managing and updating work orders. Help monitor daily operational performance to ensure timely completion of tasks. Travel to Seattle, Bellevue, and nearby areas as part of regular job duties. Provide support to field team by picking up materials, paint, and supplies from local stores when needed. Reliable personal transportation is required. Assist with quality control (QC) of appointments when possible, helping ensure appointments are completed properly and processes are followed. Administrative & Accounting Support Perform general administrative duties including filing, data entry, document management, and answering phone calls. Prepare reports and summaries for internal meetings. Track completed work orders to verify accurate billing. Assist in creating and sending invoices upon job completion. Monitor outstanding payments and follow up with customers whose invoices are approaching or exceeding 30 days. Marketing/Branding Support Assist in implementing marketing and content strategies. Help identify potential new customers and community opportunities. Participate in creating marketing collateral and social media content. Support efforts to strengthen brand awareness and business visibility. Required Qualifications: Previous experience in administrative support, project coordination, scheduling, or customer service; experience in construction, maintenance, or related fields is a plus. Strong organizational skills with exceptional attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, Google Workspace, and scheduling/project management tools. Ability to work independently and as part of a team. Comfortable working in a fast-paced and often changing environment; able to pivot quickly. Positive attitude, eagerness to learn, and strong problem-solving abilities. Reliable transportation and ability to travel to job sites and supply stores in Seattle, Bellevue, and surrounding areas is required. Spanish or Portuguese fluency is a plus. Job Information: Full time, salary $52,000 - $58,000, annually (DOE) College graduates with like-kind degrees encouraged to apply Onsite in downtown Seattle or downtown Bellevue Reports to Operations Manager Must be able to drive and have reliable transportation Benefits: Gain valuable hands-on experience in a supportive environment Medical/Dental/Vision (Premera Blue Cross/Blue Shield) - 100% premium paid by employer after 60 days of employment 2 weeks paid vacation, annually 1 hour of sick/safe time for 40 hours worked, annual Most Federal Holidays observed Application Process: To apply, please submit your resume and a brief cover letter outlining your interest and relevant skills to Samantha Askegard (*************************).

Title: Vendor - Administrative Coordinator Pay: $30 an hour Type: Onsite - Everett, Washington Duration: contract until 12/31/2026 is a member of the Material Planning HMV team. Your mission will be to provide materials support at one of our external heavy maintenance providers ensuring required materials are available on site in a timely fashion. Your team coordinates with Maintenance, Maintenance Control, Stores, Material Planning, Supplier Management, AOG Desk and other Technical Operation Departments to address material constraints and thereby protect the planned aircraft return to service. Key Responsibilities: Coordinate with heavy maintenance provider to address material and tooling requirements. Provide updates to Maintenance on material status for each aircraft, including mitigation efforts to address any shortages. Oversee the flow of unserviceable parts to ensure they are shipped promptly to designated repair shops. Monitor the return of unused material to AA stations. Qualifications: Bachelor's degree in related field or equivalent experience/training 3years' experience in Aircraft Maintenance Planning environment Ability to navigate and work with AA Web based systems Ability to read, interpret, and extract part information from technical documentation (IPC, Work Cards, Component Repair Manuals) Understanding of current Maintenance processes including MEL and Deferral process Ability to manage multiple tasks simultaneously in a fast-paced, dynamic work environment Excellent problem-solving skills Must be able to work in stressful situations during peak operations Preferred Qualifications: 3 years' experience in Aircraft Operational environment

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

We are looking for a detail-oriented and proactive Project Assistant to support our Seattle office. This role involves overseeing project setup, managing financial tracking, and liaising with both internal and external stakeholders, including corporate and client accounting teams. The ideal candidate is skilled in time management, can handle multiple priorities, and excels at identifying and solving issues to keep projects on track. Responsibilities Budget Monitoring: Assist with tracking budgets and controlling project costs. Billing and Invoicing: Support billing, calculate applicable taxes, review invoices, and manage A/R and WIP reserves. Contract Review: Work with General Counsel to review client contracts and related agreements, ensuring proper contract/insurance documentation. Project Setup: Enter and maintain project data in BST and Project Setup Portal, including staffing, rate changes, and amendments. Communication: Act as a central point of contact for project updates and correspondence, both internally and externally. Meeting Coordination: Schedule and confirm meetings with clients, subconsultants, and vendors; prepare and distribute meeting documentation. Project Management Support: Assist in maintaining project management plans, conduct weekly project reviews, and ensure action items are followed up. Subcontractor Coordination: Prepare subconsultant agreements and track insurance certificates and payment statuses. Reporting: Prepare reports, charts, and spreadsheets as needed, and assist with the preparation of write-off and variance memos. Webinars & Presentations: Set up and manage webinars, as well as presentation software for client meetings. General Office Support: Assist with local office support activities and other duties as assigned. Qualifications Bachelor's degree or equivalent experience, with a minimum of 5 years of relevant experience in project assistance, accounting, contract administration, or executive support within an engineering or professional services firm. Familiarity with project management tools (e.g., Excel, PlanTrax) is a plus. Proficiency in Microsoft Office, Adobe Acrobat, accounting software (BST10 preferred), MS Project, and Crystal Reports. Strong communication skills, both written and verbal, with the ability to interact professionally at all levels. Ability to work independently and as part of a team, collaborating with Project Managers, Finance, and other departments. Knowledge of project management methodologies and the ability to follow established procedures and guidelines. Kennedy Jenks supports a healthy work-life balance and utilizes a hybrid model of home and office work, with a minimum of two days per week in the office. This approach empowers our people to thrive, collaborate, and achieve their full potential. Hourly pay rate for this position is anticipated to be $30.00 to $40.00 per hour and will vary based upon education, experience, qualifications, licensure/certifications and geographic location. Benefits summary: Medical, dental, vision, life and disability insurance, 401k, bonus opportunities, tuition reimbursement, professional registration support, a competitive PTO and holiday plan, and other benefits and programs. #LI-Hybrid

Process, verify, and reconcile all accounts receivable, ensuring internal controls are managed throughout the department. Work with customers when issues arise. Work with Accounting Specialist within QuickBooks software platform as requested. Implement billing submission in coordination with Program Managers. Ensure all current employees possess all contractually necessary documentation (CPR/1st Aid/AED Certification, Background Check Renewals, Driver's License, Auto Insurance, Proof of Education, and Fingerprinting for some staff). Launch performance appraisals for all employees except the CEO in Paylocity. Utilize Learning Management System to assign training to staff through Paylocity. Assist with gathering necessary information for audits (training, compliance, and accounts receivable). Work with Administrative Manager on occasional human resource projects. Demonstrate commitment to accuracy and efficiency. Responsible for reception backup relating to answering telephones and greeting visitors when others are not available to do so. General Responsibilities Demonstrate a commitment to the people with serve and carry out Vadis' mission, vision and core values. Work collaboratively with diverse groups and individuals from a variety of backgrounds. Promotes a safe working environment for self, coworkers, and clients. Demonstrate solid attendance and punctuality. Take ownership of job responsibilities and adhere to policies and procedures. Effectively utilize time to include planning, strategizing, prioritizing, and adhering to timelines. Initiate duties and implement solutions while following through to completion. Express facts and ideas in a clear and organized manner. Interact in a cooperative, timely, solution-oriented manner. Approach conflict decisively, professionally, in a timely and solution-orientated manner. Represent Vadis professionally and responsibly. Other duties as assigned. Pay and Benefits This is a full-time position with a starting wage of $24 per hour. This is not a remote position. Full salary range for this position is $24 - $30 per hour and allows for professional growth over time. Medical/Vision, dental, and life insurance coverage at low premium cost to employees. Dependent coverage available at employee cost. 403(b) retirement plan, with up to a 6% company match dependent on contributions. (Match available after one year of employment). Opportunities for advancement. Business mileage reimbursement is currently .60/mile. Vacation accrual begins at .027 per paid hour. Sick Leave accrues at 1 hour for every 40 hours worked. Client job start incentive bonuses. Employee Assistance Program available. Ten Paid Holidays for 2026. Hours of work: Monday through Friday, from 8:00am to 4:30pm. Requirements Accounting knowledge specific to accounts receivable. Knowledge of related computer applications: Excel, QuickBooks and Paylocity. Ability to communicate, using tact and discretion, with the public, staff, and program clients. Ability to speak pleasantly and clearly, able to follow verbal or written instruction, work both under supervision and independently. Ability to type accurately and with quality. Good knowledge of spelling, punctuation, grammar and math, letter, and document formats. Knowledge of office practices including filing, maintaining records, and bookkeeping. Ability to learn and retain complex procedures; prepare and maintain records and reports; render clear explanations of procedures and regulations; operate standard office equipment and machines. EDUCATION/EXPERIENCE An associate degree in a related field or equivalent education or training in business administration/accounting Two years' experience with Excel; One year's experience working in QuickBooks. SALARY: Per Range REQUIREMENTS Must be at least 18 years of age. Must pass Initial and ongoing criminal background checks. Fingerprinting may also be required.

UW Medical Center-Montlake has an outstanding opportunity for an Executive Assistant. WORK SCHEDULE * 40 hours per week * Day Shift HIGHLIGHTS * Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives. * Oversee employee recognition and engagement activities, including awards and events that celebrate and connect our team. PRIMARY JOB RESPONSIBILITIES * Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff. * Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition. * Manage intranet content and internal communications to ensure timely and accurate information sharing across departments. * Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions. * Serve as UW ProCard holder and process invoices, purchase orders, and payments in compliance with UW and state regulations. * Respond to staff inquiries and provide guidance on policies, procedures, and operational resources. * Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives. REQUIREMENTS * Bachelor's Degree and 5 years of experience providing executive-level administrative support in a large, complex organization. * Proven ability to handle confidential personnel and financial information with discretion. * Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure. * Experience supporting C-suite or senior executives in an academic medical center or public-sector environment. * Familiarity with University of Washington systems such as Workday and the intranet. * Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement, service excellence, and collaboration across departments. * The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about. The role may involve lifting or carrying items up to 20 pounds. * Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. ABOUT UW MEDICAL CENTER-MONTLAKE UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit's light rail station across the street. Excellence. Exploration. Education. ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. Join our mission to make life healthier for everyone in our community. Compensation, Benefits and Position Details Pay Range Minimum: $61,512.00 annual Pay Range Maximum: $92,280.00 annual Other Compensation: * Benefits: For information about benefits for this position, visit ****************************************************** Shift: First Shift (United States of America) Temporary or Regular? This is a regular position FTE (Full-Time Equivalent): 100.00% Union/Bargaining Unit: Not Applicable About the UW Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. Our Commitment The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81. To request disability accommodation in the application process, contact the Disability Services Office at ************ or **********. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Job Title: Administrative Specialist - Mission Salary Range: $55,000 - 60,000 FLSA Status: Salaried, Non-Exempt The Administrative Specialist to Mission provides comprehensive administrative and operational, and strategic support to department leadership across all five Job Training and Education regions. This role is critical to successful program outcomes, budget adherence and standardization; especially grant funded programs. This position maintains a professional work environment, stays aware of departmental goals, and works in a versatile capacity to accomplish those goals through exceptional administrative excellence. Essential Functions and Responsibilities: Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Provide comprehensive support to the Senior Vice President of Mission (SVP), managing day-to-day operational needs with efficiency and discretion. Conduct research and provide background information for presentations and SVP meetings/events with elected officials and other VIP's. Compose correspondence, memos, emails, proofread materials internally and externally for community leaders and funders. Register and track professional development for Mission staff across five regions in partnership with leadership. Manage vendor accounts, expense reports, invoices, purchase orders, check requests, and credit card reports to appropriate fund source for Managers, Directors, and SVP. Maintain departments email lists, staffing lists, org chart, and Teams channel membership. Organize meetings, prepare agendas/materials, and take minutes in key meetings with funders and internal leadership directors meeting with SVP. Manage event planning: organize and facilitate internal and external meetings and events, managing logistics such as venue selection, catering, and technology setup and materials Screen applicants and coordinate on-boarding process for new hires including interviews, paperwork, training, workspace setup. Provide support to SVP for Mission Board Committee - prepare report and presentation materials from across five regions. Maintain departmental calendars including master calendar of all departmental activities across five regions, scheduling meetings for leaderships team, maintains SVP calendar. Liaise on interdepartmental projects and initiatives. Support and contribute to DEI initiatives and action plan. Coordinate with Facilities on site walkthroughs, repairs/purchases/maintenance. Maintain and monitor department supply budget, order office and general classroom supplies. Order Adult Basic Education (ABE) and Youth Program materials, such as textbooks, workbooks and testing supplies. Submit service desk tickets on behalf of staff and directors. General administrative duties - filing, mail, messages. Demonstrates safe work practices through awareness and observation in support of a safety culture; reports any potential hazards or accidents. Other duties or projects as assigned. Position Requirements (Qualifications for the job under the Americans with Disabilities Act) To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and Experience: High school diploma or equivalent. Preferred bachelor's degree or equivalent experience. Lived experience and international experience considered in lieu of more traditional, US achieved credentials and experience. Minimum 3 years of demonstrated administrative office experience. Experience with drafting and editing correspondence, reports, documents and meeting notes. Exercise independent judgement, use creativity in solving problems and demonstrate strong organizational and prioritization skills. Ability to handle confidential information with discretion and diplomacy. Proven ability to deal with multiple, sometimes-conflicting deadlines. Must be flexible and able to work in an environment with a diverse group of people. Must be committed to creating and sustaining a learning environment in which students feel safe, supported and encouraged; foster an environment that is inclusive, culturally rich, and bias free. Ability to work independently with a minimum of direct supervision. Certificates, Licenses, or Registrations: Must have valid WA State driver's license and proof of insurance. Computer/Technology Skills: Strong proficiency with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams). Computer skills, including data entry. Proficient knowledge of web-based apps. Ability to learn new technology and software related to the job. Physical Abilities: While performing the duties of this job, the employee will be required to sit for long periods, communicate with other employees by talking and hearing and to operate computer systems. Able to safely lift/push/ pull up to 20 lbs., grasp, handle, finger and manipulate items; perform repetitive fine motor functions with fingers, wrists and arms, standing for long periods of time. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Able to communicate with others effectively both verbally and written, including those who have limited English skills. Maintain reliable attendance. Essential Mental/Sensory Abilities: Strong listening skills Analytical skills Strong written and verbal communication skills Multi-tasking Time Management Data skills Accuracy Work Environment: Office/classroom environment; the noise level in the work environment is usually moderate. Must have reliable transportation, as this position requires travel to offsite meetings and events. Able to work a flexible schedule that may include occasional nights and weekends.

See it differently You see the world through a unique lens and that's exactly what we need. We embrace how you see things differently - it's essential for creating a sustainable future. Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of interns to help us see things differently and solve the most complex challenges facing our clients, climate and communities. We're looking for a Construction Administration / Controls team member who will be located in our West Geography office locations. The role will form an integral part of our regional construction administration team and will help to deliver some of the most significant projects in the area. The successful candidate will support: quality in our designs, a high level of multi-disciplinary coordination; and key stakeholder awareness. This role will be a hybrid role where it will support both our construction administration and our controls team. There is an overlap between Building Construction and Controls and this will give the successful candidate exposure to cutting edge systems within some of the most exciting projects within our region. The Opportunity * Support our Construction Administration and Controls teams through project work - including new / existing construction and pre-design support. Projects will typically reside in the science, healthcare, higher education, transportation and commercial sectors. A general knowledge of all project types will be a strong attribute. * Coordinate and implement of project specific design activities including Process and Instrumentation and Control diagram development. Support our controls team to prepare building control diagrams for operation of HVAC, Lighting and Plumbing systems. * Participate in meeting and work with engineering team to maintain and develop client and stake holder relationships. Maintain a focus on building and maintaining quality relationships, both with our internal team and external counterparts. * Support the CA process from a multi-disciplinary standpoint. Facilitate timely responses to Contractor Request for Information (RFI's), submittals and inspection reports and ensure that responses are coordinated across trade partners.. * Participate in Construction site 'all-hands' or 'big room' meetings. Be accountable to report to the large team and convey information on the team's behalf, when necessary. * Provide measurement and verification services within existing building projects and support our commissioning team as necessary. * Support advance controls for High-performance and LEED Certified green buildings. * Capture lessons learned on projects and support in-house design reviews based on findings. Make recommendations for design improvements. Engage with our BIM process and pro-actively identify opportunities for coordination and constructability in order to support a high quality output. * Present lessons learned to the broader team 'non-field based' engineering team.. * Support the development regional standards for construction administration best practices, such as: digital platforms, test sheets and forms, specifications and site practices, and field reports. * Know the latest in relevant industry developments and technology advancements Is this role right for you? * Pursuing a Bachelor's Degree in Mechanical Engineering, Electrical Engineering, Construction Management, or similar is preferred * Experience or understanding of commissioning / retro- commissioning projects * Experience developing and delivering a business strategy and work winning efforts * Engineer in Training (EIT), Certified Energy Manager (CEM) or equivalent qualifications. * LEED AP (desired) * Project sector experience in higher education, science, industry, healthcare, government, or transportation. * Participation in American Society of Heating, Refrigeration and Air-Conditioning engineers (ASHRAE) or equivalent organizations. * Must be eligible to work in the US without the need for employer sponsored work authorization now or in the future to be considered for this role. We're looking for: * Changemakers: A passion for sustainable development and creating a better world is key. * Innovative minds: We're looking for critical thinkers who embrace new ideas and challenge the status quo. * Growth seekers: You have a growth mindset, always eager to learn and explore new ways of working. * Adaptable adventurers: You're ready to take on any challenge that comes your way. What we offer you At Arup, we care about each member's success, so we can grow together. Our intern experience offers you: * Purpose-driven work: Join an employee-owned team tackling climate, biodiversity, and social challenges, aligned with the UN's Sustainable Development Goals. * Create remarkable outcomes: We trust you to explore challenges, drive change, and create lasting outcomes for our clients, climate and communities. * Inclusive culture: Your unique perspective matters. We celebrate diversity and foster a supportive, social environment where everyone belongs. * Career growth: Grow your skills through innovative projects, training, and mentoring in a supportive environment. We invest in your future. * Work-life balance: Our hybrid model offers flexibility to balance work with your life. We balance your needs with our clients and communities Los Angeles Hiring Range - The good faith base salary hiring range for this job if performed in Los Angeles, CA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Los Angeles, CA will differ. San Francisco Hiring Range - The good faith base salary hiring range for this job if performed in San Francisco, CA is $26.50/hour to $47.50/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of San Francisco, CA will differ. Seattle Hiring Range - The good faith base salary hiring range for this job if performed in Seattle, WA is $24/hour to $43/hour. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Seattle, WA will differ. Next Steps We will be reviewing our candidates for this position on a rolling basis. Once you've submitted your application, we'll invite you to showcase your skills through a pre-recorded video interview if you've met the minimum requirements. After reviewing your submission, a member of our team will get in touch with you to discuss the next steps. Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability. Stay safe online. Recruitment fraud is on the rise, and Arup's name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process. Different people, shared values Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you're pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas - this drives our excellence. Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion - we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at *************************************** #LI-EC1 #GOARUP

Hiring Bonus: $1000 after successful completion of 120 days and an acceptable attendance record ABW Technologies Inc. is a small business in Arlington, WA. We are a leader in the Aerospace, Defense, Nuclear and Energy industries. Our diversity allows us to maintain a high level of fabrication production during any downturn or difficult time. If you're looking for a career that offers high pay, and outstanding benefits, we have a job opportunity for you! ABW Technologies, Inc. is looking for a Project Manager Assistant to support designated projects as defined by project managers by preparing, retrieving and reviewing production related documents; examines documents to verify completeness and resolve discrepancies; sources material and procures from drawings or material lists; compiles and posts required changes and final document packages To be successful, the ideal candidate will need: excellent analytical skills, design workflows and procedures; generate creative solutions with images and design; timely troubleshoot and develop alternative solutions; assist in the development of project plans; able to read drawings, specifications, and weld symbols. Familiarity with Drafting/CAD software and a basic understanding of GDT tolerancing is a plus. Six months experience and/or training in metal fabrication project management, ability to write routine reports and correspondence, business math; working knowledge of internet and Microsoft office software. Benefits include health, dental, vision and voluntary benefits, including a generous 401(k) with company match and paid time off. Benefits: 401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Vision insurance

We are seeking a highly organized and dependable Administrative Assistant with strong communication skills, the ability to take initiative, and the capability to manage multiple tasks efficiently. The ideal candidate will be detail-oriented, proactive, and able to meet deadlines in a fast-paced environment. Responsibilities: Maintain and organize files in accordance with office protocols. Provide administrative support, including data entry, paperwork processing, and material requisitions as needed. Oversee office operations by managing supply inventory, business licenses, truck logs, and vehicle tags/registration. Assist the AFSO with security forms and shipyard access requirements. Serve as the primary contact for printer/copier maintenance and other office equipment issues. Collaborate with team members and provide assistance to ensure smooth workflow. Professionally manage incoming and outgoing electronic and phone communications, as well as greet visitors and employees. Ensure accuracy and completion of employees' weekly timecards. Qualifications & Skills: High school diploma, GED, or equivalent required. Minimum of two years of experience in an administrative role. Proficiency in Microsoft Office Suite (Word, Excel, Adobe, etc.). Strong attention to detail and accuracy. Excellent interpersonal, organizational, and time management skills. Ability to multi-task and prioritize multiple projects effectively. Strong verbal and written communication skills. Ability to work independently and collaboratively as part of a team. This role requires a reliable and proactive individual who thrives in a dynamic work environment. If you have a passion for organization and administrative support, we encourage you to apply!

COMPANY INFORMATION: Established in 1986, ATS Automation is the leading provider of energy management services, automated control systems, critical airflow solutions, and building systems integration. We aim to be the market leader in excellence in building technologies by providing the industry's best teams, engineered solutions, service support, and products. At ATS, we custom engineer and install building automation systems to optimize buildings' mechanical and electrical systems, reduce building energy consumption, increase tenant comfort, and maximize the productivity of tenants and facilities management personnel. Headquartered in the Pacific Northwest, with 14 offices and growing across the United States, we support and manage complex building automation and controls projects across the country and abroad. We seek out candidates from diverse backgrounds who are curious and eager to learn, have excellent communication skills, and who possess an exceptional work ethic and initiative. ATS is committed to employee development and offers an extensive training program and ongoing advancement to all employees. Our company enjoys remarkable tenure and we take pride in our employees' ability to grow their career and find long-term success at ATS. JOB SUMMARY: The ATS Energy Department is experiencing rapid growth and is expanding its administrative team. We are seeking a motivated, detail-oriented, and curious individual to join us as an Administrative Assistant. In this role, you will provide vital support to our Energy Service and Construction teams, assisting with a variety of tasks including project billing, subcontractor management, and general administrative coordination. This is an excellent opportunity for someone who thrives in a dynamic environment and is eager to grow with a forward-moving organization. DUTIES AND RESPONSIBILITIES: Project Entry for Service and Construction Projects Department of Labor and Industries Intent to pay prevailing wage filing, Certified Payroll and Affidavits Contract Compliance Support Subcontract administration including the management of subcontractor paperwork to include contracts, invoices, and prevailing wage details Accounts Payable Accounts Receivables Billing of Service Energy Projects Billing of Construction Energy Projects to include lump sum progress billings and Guarantee Maximum Pricing (GMP) SKILLS AND ABILITIES: Meticulous attention to detail Critical thinking skills Communication and Interpersonal skills Time management and organizational Skills Ability to multitask and succeed in a fast work paced environment Ability to work with multiple personalities and communication styles WORK ENVIRONMENT AND PHYSICAL DEMANDS: This position is non-remote, in person, office work environment at our Renton location. Consistent typing and spending much of your time seated at a desk or computer. Small repetitive motion with mouse and keyboard are required. COMPENSATION AND BENEFITS Annual base salary ranges from $45,760-$52,000, depending on experience Additional information about our benefits POSITION TYPE AND HOURS Full-time, exempt Typical Monday - Friday working hours with flexibility as needed CREDENTIALS AND EXPERIENCE Highschool Diploma or equivalent ATS is an equal opportunity employer and we are committed to complying with all federal, state, and local laws providing equal employment opportunities. When making hiring and employment decisions, we do not discriminate based on race, color, national origin, ancestry, religion, sex, gender identity, sexual orientation, marital status, pregnancy, age, military service, military or veteran status, physical or mental disability, medical condition as defined under state and federal law, or any other legally protected category. All such discrimination is strictly prohibited. The above job description may not cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Job DescriptionBenefits: 401(k) 401(k) matching Competitive salary Health insurance Opportunity for advancement Paid time off Vision insurance WBE Technologies LLC, a leading global supplier of technology solutions and one of the fastest growing companies in America is seeking a self starter to handle our logistics and administrative support. Come be a part of our growing team. Key Responsibilities: Logistics Coordinate transportation and logistics for DOMESTIC AND INTERNATIONAL inbound and outbound shipments Schedule customer orders and work closely with sales, warehouse, and operations teams Communicate with vendors, freight carriers, and internal teams to resolve any logistical needs Monitor inventory and assist with order tracking and delivery timelines Ensure compliance with all shipping regulations and company policies Administrative Generate and process customer invoices in coordination with the finance and sales teams Answer and route incoming phone calls and provide professional customer service Manage emails, and administrative correspondence Monitor office supplies and place orders as needed Monitor and update daily and weekly internal calendars Qualifications: Minimum 5 years of relevant experience in administration, invoicing, logistics, or transportation coordination Strong understanding of supply chain, logistics, and order fulfillment processes Proficient in Microsoft Office Suite (Excel, Outlook, Word) and ERP/CRM systems (Zoho or Rubicon ERP experience a plus) Excellent organizational skills and attention to detail Ability to work independently and collaboratively in a fast-paced environment Strong communication skills, both written and verbal Preferred Skills: Experience in a distribution or telecom-related environment Familiarity with freight carriers, LTL/FTL shipments, and drop-ship processes Working knowledge of international import and export compliance Benefits: Competitive salary based on experience Health, dental, and vision insurance Paid time off and holidays Opportunities for career growth in a dynamic industry

Paralegal Admin SpecialistEmployment Type: Full-Time, Entry LevelDepartment: Legal Support CGS is seeking a Paralegal to process electronic legal instruments, assist with trial prep and hearings, and provide additional legal support for a large federal agency. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting-edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success:· A Paralegal/Administrative Specialist performs, but is not limited to the following duties:· Provide Apprentice examination of legal instruments· Review legal instruments (completeness of information, proper execution)· Provides direct support to Litigation Support Unit, attorneys and paralegals regarding functional and administrative duties as needed· Determine correctness of action (per Government regulations, procedures, etc).· Research records (to ascertain conditions that might preclude action)· Assists with various tasks within the Litigation Support Unit on a daily basis to include the processing of data and evidence for cases and the completion of discovery productions· Assist with the preparation of trial and hearing presentations and demonstratives· Collects and compiles statistical data as necessary for various reports · Provide assistance within the Administrative Division on project-based work as well as coverage of administrative duties during employee vacations· Proficiency with numerous software and databases including, but not limited to, MICROSOFT SUITE. Qualifications:· Attention to detail and the ability to read and follow directions· Good oral and written communications skills· Two-year undergraduate degree or equivalent Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting-edge technology with world-class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government-contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. Here at CGS we value honesty through hard work and self-awareness, professionalism in all we do, and to deliver the best quality to our consumers mending those relations for years to come. We care about our employees. Therefore, we offer a comprehensive benefits package.· Health, Dental, and Vision· Life Insurance· 401k· Flexible Spending Account (Health, Dependent Care, and Commuter)· Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: *****************Email: [email protected] #CJ$45,000 - $55,000 a year We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. Provide information about and referral to other services available in the community to homeless people and others in need. Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. Order, maintain and dispense office supplies and forms needed by staff. Schedule routine maintenance of office machines. Paperwork: Assist program staff to update and maintain current resource lists and information manuals. Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: Participate in staff meetings and in-service trainings, as appropriate. Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: Excellent typing and keyboard skills and clerical skills/experience. Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. Ability to work independently with a minimum of direct supervision. Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. Initiative and creativity in problem solving and system development. Careful attention to detail. Ability to communicate and work effectively with staff from various backgrounds and disciplines. Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply. Salary Description $31.42 - $34.69

Under supervision, performs a variety of clerical duties in support of office, program or unit operations. This is the second level of a four-level classification series. The Administrative Specialist II differs from other levels in this classification series in that the incumbent is required to exercise a moderate degree of independent judgment in the performance of their duties. The incumbent performs technical office support tasks requiring a clear understanding and skill in applying office guidelines and work methods. MAJOR TASKS AND RESPONSIBILITIES 1. Performs reception work and provides information to internal and/or external customers/clients; maintains security and confidentiality. 2. Answers telephones, screens calls, responds to inquiries and/or refers callers to appropriate individuals and/or departments. Some employees may have to deal with sensitive and/or potentially volatile situations. 3. Opens, date stamps, sorts and distributes incoming mail and processes outgoing mail. 4. Receives, labels, logs, files and retrieves data. 5. Maintains numeric records such as inventory, logs and/or accounting files. 6. Inventories, orders, collects and distributes supplies and/or equipment 7. Types and/or word processes documents. 8. Schedules meetings and reserves conference rooms, schedules appointments and maintains calendars for supervisor and/or clients. 9. Proofreads and verifies own work. 10. Assists or orients co-workers, as assigned. 11. Identifies priority and time-sensitive materials. 12. Runs errands and works on special projects as needed. 13. Because of the Tribe's commitment to community service and the well-being of its members, each employee may be expected to perform a wide range of office and field duties from time to time. Such duties may or may not be related to their regular responsibilities EDUCATION - EXPERIENCE AND TRAINING FOR POSITION Graduation from a high school or equivalent with course work in general office practices, and two (2) years of experience in an office, administrative, or related support position is required. Some assignments may require program specific certifications at a time set by the Tribe. SPECIFIC SKILLS/KNOWLEDGE/ABILITIES REQUIRED FOR POSITION Knowledge of: general office principles and practices, operation of standard office equipment that may include typewriter, personal computer, copier, fax machines and multiline telephone, software applications relative to the position assignment, basic mathematics. Skilled in: keyboarding (speed required may vary according to position assignment), word processing (knowledge of software programs varies according to position assignment), oral and written communications, interpersonal and human relations, problem-solving, customer service - in person and via telephone (discretion, patience, etiquette, professionalism) following oral and written instructions, prioritizing workload and adapting to changes in work load demand, providing limited training, maintaining confidentiality of sensitive matters, following through on assignments as directed, initiative and accountability skills for work product or service PHYSICAL REQUIREMENTS Continuously uses vision. Frequently sits for long periods of time. Frequently talks and listens. Manual dexterity for computer work and routine paperwork. Occasionally walks and reaches with hands and arms. Occasionally lifts up to 50 lbs. Licenses or Certifications Required WA State Driver's License

Job Description Job Type: Full-time Salary: $48,000 - $50,000/yr We are a business-to-business support service for independent mental healthcare practitioners, which helps providers service a growing client base. We provide administrative and organizational services to simplify the processes of sourcing leads, marketing, billing and collecting payments from patients and insurers. We have grown to support over 2,000 mental healthcare providers and 19 locations since we opened in 2011. We have built the Mindful Therapy Group brand from the ground up with years of dedication to solving the complex processes of the healthcare landscape in innovative ways, creating a platform geared toward growth, and working to meet our mission of creating improved access to high quality mental healthcare. About the Role The Facilities Assistant will work collaboratively with team members, contractors, vendors, property managers, and other departments in the company to contribute to both big-picture projects and daily tasks. Duties will include a variety of inventory management, assisting with project planning and execution, and providing onsite support at our two headquarter locations and some satellite locations. The ideal candidate will have experience working in a team setting with a service-first mindset, with a bonus in experience working with property management and contractors. Responsibilities Coordinate & execute the ordering, delivery, and installation of furniture and décor. Support the Facilities Manager with ordering, tracking, accepting, and inventorying delivery of office supplies and capital expenditures for all office locations. Use appropriate software such as PowerPoint, CAD, Adobe, SmartDraw, Microsoft Project, and Excel to track progress and communicate effectively with stakeholders. Facilitate/execute small office space improvements, repairs, and office-wide “refreshes.” Accept office supply deliveries at HQ and maintain regular upkeep of the office space (water plants, proactively address broken equipment, manage kitchen cleaning schedule etc.) Support with communication and relations with property managers, and support Office Managers in resolving facility issues. Support with emergency maintenance at off-site office locations including onsite maintenance support and coordinating with vendors for repairs. Organize and fulfill requests for staff and provider gifts for a variety of occasions i.e. birthdays, anniversaries, and corporate events. Support managers of other teams/departments with budgeting, planning, communicating and organizing various provider-member and recruiting events. Requirements Moderate lifting is occasionally required (up to 50 lbs.) Personal vehicle is required due to travel between worksites or other locations; mileage is reimbursed at the current federal rate. Core Competencies Core Competencies Discreet, tactful, emotionally intelligent with highly collaborative interpersonal skills Communication with stakeholders, Previously demonstrated ability to communicate effectively Scheduling and record-keeping Proficiency in Microsoft Office required Excellent written and verbal skills with razor-sharp accuracy and thoroughness in completing all tasks Ability to work individually and in a team environment with a positive, outgoing attitude Ability to work autonomously, with minimal supervision, manage your time responsibly, be accountable for meeting project deadlines and responsible for communicating updates Ability to prioritize multiple streams of tasks with different scales of needs Flexibility in daily priorities and the ability to learn new software & processes quickly. Strong organizational and problem-solving skills Passionate about design, attention to detail, communication, and client service Experience in Adobe Creative Suite (specifically InDesign and Photoshop), and any CAD software is preferred Work Environment Work will be performed mainly at 2 Mindful Support Services' Headquarters (Mountlake Terrace and Northgate), with work performed at office locations, and off-site venues for specific projects and events as needed. Benefits We provide our full-time employees with: 75% coverage of health, dental, and vision insurance 15 PTO days accrued annually in the first year 8 paid holidays per year 401k matching Life Insurance Professional development training and opportunities for advancement We are an equal opportunity employer with a progressive workplace based on teamwork, integrity, and customer service. We are committed to cultivating the long-term professional potential of our team. Applicants from all fields are encouraged to apply. Background check required. Come join a strong team making an impact in the service world of mental health! It is a conflict of interest for an employee of Mindful Support Services to be a current client of Mindful Therapy Group. We request that individuals who are receiving clinical services at Mindful Therapy Group wait until their care is discontinued before beginning employment. Job Type: Full-time Salary: $48,000 - $50,000/yr

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

**UW Medical Center-Montlake** has an outstanding opportunity for an **Executive Assistant.** **WORK SCHEDULE** + 40 hours per week + Day Shift HIGHLIGHTS** + Provide high-level support to multiple executives and play a key role in driving organizational efficiency and strategic initiatives. + Oversee employee recognition and engagement activities, including awards and events that celebrate and connect our team. **PRIMARY JOB RESPONSIBILITIES** + Provide high-level administrative support to multiple executives, including calendar management, meeting coordination, and onboarding of new staff. + Oversee UWMC Recognition Program and coordinate UWMC Cares Awards to promote employee engagement and recognition. + Manage intranet content and internal communications to ensure timely and accurate information sharing across departments. + Plan and coordinate meetings, forums, and special events, including logistics, agendas, and follow-up actions. + Serve as UW ProCard holder and process invoices, purchase orders, and payments in compliance with UW and state regulations. + Respond to staff inquiries and provide guidance on policies, procedures, and operational resources. + Collaborate with committees and external agencies to support compliance, reporting, and organizational initiatives. **REQUIREMENTS** + Bachelor's Degree and 5 years of experience providing executive-level administrative support in a large, complex organization. + Proven ability to handle confidential personnel and financial information with discretion. + Strong organizational, communication, and interpersonal skills, with the ability to manage multiple priorities and maintain professionalism under pressure. + Experience supporting C-suite or senior executives in an academic medical center or public-sector environment. + Familiarity with University of Washington systems such as Workday and the intranet. + Demonstrated success managing complex projects or programs involving multiple stakeholders. Commitment to continuous process improvement, service excellence, and collaboration across departments. + The position requires the ability to perform tasks such as sitting, standing, keyboarding, and occasional reaching, stretching, bending, and moving about. The role may involve lifting or carrying items up to 20 pounds. + Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. **ABOUT UW MEDICAL CENTER-MONTLAKE** UW Medical Center is an acute care academic medical center located in Seattle with two campuses: Montlake and Northwest. As the No. 1 hospital in Seattle and Washington State since 2012 (U.S. News & World Report) and nationally ranked in seven specialties, UW Medical Center prides itself on compassionate patient care as well as its pioneering medical advances. The UW Medical Center-Montlake campus is located on the edge of the beautiful UW campus which includes many amenities available to our staff as well as very convenient public transit options including the Sound Transit's light rail station across the street. Excellence. Exploration. Education. (********************************************************************************* **ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER** UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest. Become part of our team. (******************************** Join our mission to make life healthier for everyone in our community. **Compensation, Benefits and Position Details** **Pay Range Minimum:** $61,512.00 annual **Pay Range Maximum:** $92,280.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit ****************************************************** **Shift:** First Shift (United States of America) **Temporary or Regular?** This is a regular position **FTE (Full-Time Equivalent):** 100.00% **Union/Bargaining Unit:** Not Applicable **About the UW** Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. **Our Commitment** The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 (*********************************************************************************************************************** . To request disability accommodation in the application process, contact the Disability Services Office at ************ or ********** . Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law (********************************************************* . University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.

Days Off: Saturday, Sunday Shift: Day Insurance Benefits: Medical (no premiums/payroll deductions for employee coverage), Dental, Life, Long-term Disability Other Benefits: Employee Assistance Program (EAP), Flexible Spending Account (FSA), ORCA card subsidy, Paid Time Off (34 days per year), Retirement Plan Union Representation: This position is a part of a union and is represented by SEIU Healthcare 1199NW. About DESC: DESC (Downtown Emergency Service Center) is a nonprofit organization working to help people with the complex needs of homelessness, substance use disorders, and serious mental illness achieve their highest potential for health and well-being through comprehensive services, treatment, and housing. Our vision is a community where no person is abandoned, ignored, or experiencing homelessness. As the region's leading provider of services to multiply disabled adults who have experienced chronic homelessness, DESC serves almost 3,000 people each day. Our integrated service model is designed to help people secure and maintain appropriate, safe and affordable housing. DESC is recognized nationally and regionally as an innovator in developing solutions to homelessness. JOB DEFINITION: This position requires a strong interest in providing administrative support for a non-profit agency that specializes in services for those experiencing homelessness, mental health crisis, or currently engage in substance use. The successful candidate will be willing to build skills which specialize in engaging and, at times, deescalating clients in order to provide smooth communication between the client and their care team. MAJOR DUTIES AND RESPONSIBILITIES: Front Desk & Lobby - Client Interactions: * Greet agency clients and visitors who enter the office and inform appropriate staff of their arrival. * Assist in maintaining a comfortable milieu while tolerant of unusual and bizarre client behavior. * Observe client behaviors inside lobbies and entryways, and intervene when necessary to discourage loitering, fighting, use or sale of drugs and alcohol, and other uncivil or illegal behaviors. * Provide assistance to homeless individuals and others who are experiencing crises caused by mental illness and/or due to drug/alcohol consumption. * Provide information about and referral to other services available in the community to homeless people and others in need. * Ensure cleanliness of lobby area, interview/conference rooms and work area. Phones/Mail/Office Supplies: * Answer incoming calls promptly with proper etiquette; route calls to appropriate persons; transfers call to voice mail or take messages as needed. Provide basic information on agency and services as appropriate over the phone. * Process mail for clients and staff: Accept mail from USPS, UPS, FedEx, and other independent vendors, sort/distribute mail, and enter received client mail into tracking database. * Order, maintain and dispense office supplies and forms needed by staff. * Schedule routine maintenance of office machines. Paperwork: * Assist program staff to update and maintain current resource lists and information manuals. * Copy and collate forms and documents of various types for agency staff; monitor and maintain adequate supply of commonly used materials. * Track company vehicles, maintain MS Outlook reservation calendar, enter any maintenance requests as needed. * Enter client and service data on mental health program clients; coordinate with mental health program staff to ensure accuracy and completeness of information entered into system. * Organize, file and/or store source documents for data entered into system, following established procedures for retention or disposal of documents. * Generate reports from DESC's database and distribute them to appropriate staff. Non-position specific: * Participate in staff meetings and in-service trainings, as appropriate. * Other duties as assigned. Requirements MINIMUM QUALIFICATIONS: * Excellent typing and keyboard skills and clerical skills/experience. * Computer skills, including data entry and word processing experience, or related experience with the indicated potential to learn these skills quickly. * Ability to work independently with a minimum of direct supervision. * Willingness to be flexible and work cooperatively with co-workers to accomplish all responsibilities of the team. * Initiative and creativity in problem solving and system development. * Careful attention to detail. * Ability to communicate and work effectively with staff from various backgrounds and disciplines. * Ability to relate effectively to clients displaying a wide range of unpleasant and/or bizarre behaviors. * Subscribe to philosophy of cooperation and continuity across programs, and of consideration and respect for clients. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to sit, communicate with other employees, required to lift and carry items weighing up to 40 pounds and to operate computer hardware systems. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. EQUAL OPPORTUNITY EMPLOYER: DESC is committed to diversity in the workplace, and promotes equal employment opportunities for all staff members and applicants. The Agency will not discriminate against any employee or applicant for employment on the basis of race, creed, color, sex, gender, sexual orientation, age, national origin, caste, marital status, or the presence of any sensory, mental or physical disability in any employment practice, unless based on a bona fide occupational qualification. Minorities and veterans are encouraged to apply.