Administrative specialist jobs in South Bend, IN

Job Description Kasten's Dog Training is a dog training and boarding facility looking for a customer service professional who has experience with QuickBooks, Microsoft Office, and dog care to fill the Office Coordinator position. Responsibilities Responsibilities include but are not limited to: · Providing exceptional customer service to clients and customers · Scheduling in Google calendar and specialized Kennel Connections software · Maintaining accounts payable and accounts receivable in QuickBooks · Maintaining social media and the company website Qualifications Applicant must have: · Strong verbal and written communication skills · Exceptional attention to detail · The ability to switch quickly from task to task and go back and finish all partially finished tasks · Excellent organizational skills · A positive attitude The right applicant for this position will be a leader to the customer service team and professionally communicate with clients and teammates. You must be detail oriented and willing to learn dog behavior and the training methods utilized by Kasten's Dog Training. You must be capable of lifting 40 pounds and possess a valid driver's license. Compensation is based on prior customer service and professional dog care experience starting at $16 or more per hour. If you would like to make a positive difference in a dog's life, their owners and at Kasten's Dog Training please submit your resume to *****************************.

The Administrative Assistant for the Family Medicine Residency Program provides comprehensive administrative support and reports directly to the Manager/Director. This role performs a wide range of administrative functions and assists with the coordination of moderately complex special projects to support the program's effective operation. * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs a variety of administrative duties by: * Establishing, modifying, and maintaining record-keeping systems; classifying, sorting, and filing records and correspondence materials. * Preparing letters and memos, forms, spreadsheets, and presentations as requested. * Reviewing and verifying expense reports and records, investigating variances, and monitoring capital expenditures and reimbursements. * Filing, copying, typing, coordinating meetings, and distributing mail. * Processing work orders, requesting repairs or services from other departments to ensure maintenance of equipment and services. Compiles data utilized for statistical reports by: * Reviewing and verifying timecards for accuracy; logging hours worked on the appropriate record; tracking attendance, ill, leave of absence (LOA), and tardy calls. * Monitoring and reviewing labor distribution by pay period, checking for accuracy and correcting errors. * Collecting, compiling, and analyzing statistical information; also identifying trends to determine department effectiveness and assessing the need for additional information. * Collecting, coordinating and monitoring the performance appraisal system for the department. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department-specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process, and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent and two years of post-secondary education in business, office procedures, secretarial courses, or equivalent. At least five years of progressive secretarial experience is required. Knowledge & Skills * Demonstrates proficiency in basic computer skills (i.e., data entry, word processing, and spreadsheets). A basic understanding of database applications is desired. Demonstrates ability to type 40-50 wpm on a computer with 95% spelling accuracy. * Demonstrates ability to read, write, understand, and follow verbal and written instructions. * Requires the ability to operate standard office equipment (copier, calculator, fax machine, etc.), specific to the department's needs. * Demonstrates effective communication skills (both verbal and written). * Demonstrates the interpersonal skills necessary to establish and maintain effective working relationships with team members, patients, visitors, physicians and others. * Demonstrates math skills necessary to add, subtract, multiply, divide, use fractions, and calculate percentages. Working Conditions * Works in a patient care environment requiring physical exertion, frequent changes in job demands, and certain undesirable patient care activities. * May be exposed to biohazards. Physical Demands * Requires the physical ability, manual dexterity, and stamina (i.e. to stand/walk for prolonged periods of time, push wheelchairs/carts, lift objects weighing at least 20 pounds, etc.) to perform the essential functions of the position.

At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you choose to work at PLC, we provide you the opportunity to use your talents in a progressive, growing organization. Join our team today and love what you do! At Priority Life Care, our mission is to light the way in senior care, with respect to affordability and independence. Administrative Assistant The Administrative Assistant assists the community administrator with day to day operations of the facility, in an administrative function. This person is a courteous and friendly leader and co-workers, and follow procedures as outlined by state and federal regulations. To our staff we provide: * Competitive wages and PTO * Exceptional career advancement opportunities through our "Pathway to Promotion" program * A full range of health plans - including vision and dental! * Telemedicine, at low or no cost! * Special pay rates on holidays * $10,000 Company paid Life Insurance * Voluntary Short-Term Disability, Accident Coverage, and Critical Illness * Confidential Employee Assistance Program * Retirement savings plans * Flexible Spending Accounts * Employee referral bonuses * On-demand wages via ZayZoon. No need to wait until payday! * Rewards Program based on Years of Service and PLC Employee of the Year Award The impact you'll make: * Provide a welcoming and informative experience for current and prospective residents * Answers phone calls and takes admission inquiries * Tours perspective residents and their family members throughout the facility * Greets new residents; reviews facility policies and answers questions * Completes initial Social Service and Activity paperwork * Assists Administrator with audits and IDPH survey preparations * Assists with payroll, HR, and basic accounting functions * Reports any issues or problems that may arise to the Administrator * Complies with state, federal, and all other applicable health care and safety standards * Assists families and other visitors as needed * Attends in-services and other required meetings * Promotes and exemplifies the Priority Life Care mission and values at all times Qualifications: * High School Diploma or equivalent * Minimum of 1 year of customer service experience and office/administrative experience * Prior experience in long-term care, home health, or related service industries Check us out on our website: ****************** or text "CARE" to 85000 Priority Life Care provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. $22 / hour

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

CrossCountry Mortgage (CCM) is the nation's number one distributed retail mortgage lender with more than 7,000 employees operating over 700 branches and servicing loans across all 50 states, D.C. and Puerto Rico. Our company has been recognized ten times on the Inc. 5000 list of America's fastest-growing private businesses and has received many awards for our standout culture. A culture where you can grow! CCM has created an exceptional culture driving employee engagement, exceeding employee expectations, and directly impacting company success. At our core, our entrepreneurial spirit empowers every employee to be who they are to help us move forward together. You'll get unwavering support from all departments and total transparency from the top down. CCM offers eligible employees a competitive compensation plan and a robust benefits package, including medical, dental, vision, as well as a 401K. We also offer company-provided short-term disability, an employee assistance program, and a wellness program. Position Overview: The Branch Administrative Assistant is responsible for providing administrative support and handling various operational functions to ensure the branch is operating in an efficient manner. This position provides high-level support to Branch Manager including calendar management, successful coordination of business meetings, email management, and business tracking. The Branch Administrative Assistant will exercise independent judgment in the resolution of administrative needs and prioritize and manage multiple projects simultaneously. Job Responsibilities: * Manage team's and branch manager's calendar; schedule a variety of business meetings via platforms such as Teams, Zoom, and Outlook. * Manage emails, letters, packages, phone calls and other forms of correspondence. * Arrange travel and reservations as needed. * Independently create well-organized, grammatically correct emails. * Use various software applications such as spreadsheets and relational databases to keep management and teams informed on clients and deals. * Perform administrative duties such as conducting research, updating databases/CRM, and tracking tasks for follow-up. * Support branches in area of responsibility in day-to-day operations, such as opening and tracking support tickets, resolving billing, and following up on outstanding documents. * Assist branches with onboarding and offboarding procedures. * Complete expense reports and reconcile receipts. * Various personal administration tasks, as needed. * Willing to cross-train in various departments. Qualifications and Skills: * High School diploma or equivalent. * Previous banking, financial services, or mortgage experience preferred, but not required. * Excellent communication skills. * Excellent time management and organization skills. * Proficient in Microsoft Office. This is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. However, this job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities or working conditions associated with the position. CrossCountry Mortgage, LLC offers MORE than a job, we offer a career. Apply now to begin your path to success! careersatccm.com CrossCountry Mortgage, LLC strives to provide employees with a robust benefit package: ********************************** California residents: Please see CrossCountry's privacy statement for information about how CrossCountry collects and uses personal information about California applicants. CrossCountry Mortgage supports equal employment opportunity in hiring, development and advancement for all qualified persons without regard to race, color, religion, religious creed, national origin, age, physical or mental disability, ancestry, marital status, uniformed service, covered veteran status, citizenship status, sex (including pregnancy, childbirth, and related medical conditions, and lactation), sexual orientation, gender identity, gender expression, transgender status, domestic violence victim status (where applicable), protected hair style or texture, genetic information (testing or characteristics), or any other protected status of an individual or because of the individual's association with a member of a protected group or any other characteristic protected by federal, state, or local law ("Protected Characteristics"). The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation. The Company is committed to fostering, cultivating and preserving a culture that welcomes diversity and inclusion. CrossCountry Mortgage, LLC (NMLS3029) is an FHA Approved Lending Institution and is not acting on behalf of or at the direction of HUD/FHA or the Federal government. To verify licensing, please visit ***************************

Job Description Administrative Assistant WHO WE ARE: Emergency Veterinary Care Centers (EVCC) is a rapidly growing group of emergency veterinary hospitals with 5 locations across the Midwest. Our mission is to continue to expand into and support communities who need us the most-where pet owners don't have access to 24/7 vet care. We believe in providing exceptional, around-the-clock care-because emergencies don't just happen between 9-5. WHAT LIFE IS LIKE AT EVCC: At EVCC, we genuinely care about whoever walks through our door, whether it be a sick pet, their parent, or one of our own team members. We're a veterinarian-led company that truly values the perspectives and leadership of our DVMs. Started by 36 area general practice veterinarians-the majority of whom remain involved with EVCC today-we're proud of the collaborative environment that exists in all our locations. Because let's face it; while emergency veterinary care is an exciting and fulfilling field, it's not easy. That's why we take extra special care of our team members through continuing education opportunities, promotion possibilities, and a supportive work environment you can be proud of. REPORTS TO: Hospital Manager WHO WE'RE LOOKING FOR: As an Administrative Assistant at EVCC - Mishawaka, you: are positive and approachable. are a team player have excellent communication and multi-tasking skills are excited about a fast-paced environment possess a desire to learn and grow RESPONSIBILITIES Manage and coordinate Hospital Manager meeting schedule for any non-reoccurring meetings - interviews, check-ins, reviews, etc. Scheduling DVM check-in meetings, rDVM meetings, & quarterly DVM group meetings to include setting reservations and managing invitations Assist Medical Director with internal memos and completion tracking for various DVM-related tasks i.e. medical record completion, call backs, schedule requests. Create and set up new employees into accounts in systems & track credentials Draft, format, and review presentations for various team meetings & virtual trainings. Organize and track all hospital-level documentation and digital record keeping i.e. SOPs, protocols, guidelines. Perform various non-inventory backed ordering of various hospital items i.e. new hire employee kits, themed events, hospital meal deliveries. Maintain inventory of all hospital IT equipment & serve as point of contact for issues, repairs, replacements. Manage & submit expense reports for the Hospital Manager Maintain & update hospital employee census and plan birthdays and milestone celebrations in partnership with leadership team. Support project & initiative timelines and deadlines with proactive communication to appropriate stakeholders. Assist with drafting, reviewing, & tracking memos and communication through internal channels Assist with planning all hospital-level events and Continuing Education events in partnership with the Events Manager & hospital leadership team QUALIFICATIONS: Previous experience as an administrative assistant, office coordinator, or similar role preferred. Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and comfort with technology tools Previous experience in veterinary medicine a bonus, but by no means required. Strong written and verbal communication skills. Ability to handle sensitive information with discretion. Ability to remain calm and compassionate in high stress situations. Highly organized with strong attention to detail and multitasking skills Team player with a flexible, can-do attitude Able to work evenings, weekends, and holidays as needed. COMPENSATION + SUPPORT: Competitive compensation package, based on industry benchmarks and experience. Healthcare benefits starting on day 1 of employment! Comprehensive vision and dental plans 401k with 4% company match Short-term and long-term disability and life insurance High technician-to-DVM ratio The latest equipment and technology, so that you can do your job without constraints. Competitive CE allowance. We want to help you grow in your career! Veterinary care discounts for your pets Flexible scheduling to allow for the ultimate work-life balance. Referral rewards. Tell your friends why they should come to work for EVCC, too! Ultimate growth potential If you're passionate about veterinary medicine and are looking for a vibrant, growth-oriented culture, EVCC is the perfect fit for you. We invite you to learn more about us at evcc.com. You can either submit an application or contact our recruiting team at **********************. #IH

*We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do · Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring · Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: Annual discretionary bonus program Opportunity to purchase Walker stock - Walker is 100% employee-owned! Medical, dental, vision, company-paid life insurance Mental wellness benefits Health Savings Account with company contribution 401(k) with company match Flexible Spending Accounts and Commuter Spending Accounts 529 college savings plan A minimum of 3 weeks of Paid Time Off per year 9 paid holidays per year, including 3 paid floating holidays 5 days of bereavement leave and PTO Donation Bank to help during difficult times 100% compensation replacement during short-term disability leaves Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs Paid community involvement hours Tuition and licensure reimbursement and sponsorship of professional memberships Internal conferences and professional development opportunities Employee Resource Groups and Affinity Groups Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age.

Employees in this position perform support activities needed to operate the Athletic Department. They work with and provide support to the Athletic Director and coaches to meet the goals for the department, and to enhance the overall operations of the department. They will provide support for the Athletic Director, Head Coaches, and Assistant Coaches. They perform clerical functions, such as composing, editing, and prioritizing office communications, and when appropriate, resolve issues. They will participate in management support activities through application of a body of knowledge related to instructions (procedures, practices, manuals or other specified instructions), guidelines (policies, rules, regulations or laws), and office equipment (computer, fax, photo-copier). DUTIES AND RESPONSIBILITIES: Examples performed by this position include: * Provide clerical support to the Athletic Director and coaches within the Athletic Department. * Make travel arrangements for all sports teams, coaches, and the Athletic Director. * Schedule vehicles for all department travel, including recruiting, errands, and team travels, as well as aid with vehicle scheduling for all campus departments. * Request meal money and assist in reconciling reimbursement forms for all teams, coaches, and the Athletic Director. * Create, post, and distribute rosters, schedules, and schedule changes to NJCAA, MCCAA, and campus constituents to assist in the marketing of each sport. * Monitor all social media accounts related to the Athletic Department. * Utilize scheduling and payment software to distribute schedules for all sports, to notify appropriate organizations and individuals of schedule changes, and to monitor and pay officials. * Prepare the cash box for home contests and concession stands. * Collect and deposit to the Business Office, all cash, checks, and credit card revenues from home games, concessions, athletic fundraisers, expense reimbursement reconciliations, or any other funds for Athletics. * Help Athletic Director plan, organize and manage department meetings and activities. Take and maintain minutes from departmental meetings. * Process internal requisitions and ordering of supplies. * Provide Athletic Director and coaches with course schedules and grade reports for student-athletes when requested. * Assist the Athletic Director and coaches with planning, organization, and implementation of clinics, tryouts, awards banquet, athlete orientations, and other special events. * Create athletic team and individual certificates for student athletes. * Assist and monitor athletic statistics through the NJCAA Stats program and MCCAA website. * Assist in preparing yearly budget for the Athletic Department and all sports for the review and approval of the Athletic Director. Reconcile the budget monthly and notify the Athletic Director of any potential issues. Inform coaches of their individual budgets as requested. Prints budget reports as requested. * Assist the Athletic Director and coaches in fundraising efforts, including completing appropriate college forms, building and maintaining databases, purchasing licenses, and counting and depositing funds to the Business Office * Prepare check requests for the AD and coaches from the General Fund and Agency accounts. Reconcile and print agency accounts on a monthly basis and notify the AD and/or coaches of any issues. Print agency account reports as requested by coaches. * Create and distribute letters of intent, notify the Financial Aid Office of scholarships, assist the Financial Aid Office in having financial aid contracts signed and returned, maintain scholarship spreadsheet, and request transfer of funds by Controller. Notify the Controller and Financial Aid Office of scholarship adjustments. * Maintain student athletic files which include physical forms, insurance forms, code of conduct forms, letters of intent, release forms, transfer forms and awards. Maintain database of student athletes. * Assist Athletic Director with NJCAA eligibility and compliance duties and management, including printing transcripts, evaluating each student-athlete's GPA, entering data in NJCAA Audit, and completing requirements as requested by the NJCAA for the review and approval of the Athletic Director. * Assist Athletic Director and coaches with recruiting process, department communications, arranging tours for new or prospective student athletes, mass recruiting mailings, and scheduling athletic orientations. * Organize and assist with the fundraisers for each sport. Create flyers and prepare mass mailings associated with fundraisers and maintain databases. Collect and deposit funds to the Business Office. Prepare income statements and monitor agency accounts. * Assist with the update and distribution of student athlete handbooks. * Assist with Student/Athlete Evaluations - check in all student/athlete evaluations. Maintain a "late list" and read all evaluations as a screening step prior to submission to the Athletic Director. Provide information to exiting athletes on NAIA and NCAA compliance. * Collaborate with other departments as needed for athletic eligibility requirements and tracking of academic progress. * Assist with athletic camps for all sports. Provide communication and marketing materials, register students, maintain databases, count and deposit funds to the Business Office, and create certificates for each camper. * Complete Equity in Athletics report required yearly by the U.S. Department of Education for Title IV funding. * May work evenings or weekends as needed for Athletic operations. * Other duties within the scope of this position as assigned by their supervisor. REQUIRED QUALIFICATIONS: * Associate degree in a related field (equivalent combination of education and experience may be substituted). * Demonstrated keyboarding ability. * Ability to effectively deal with the public. * A comprehensive command of grammatical structure, spelling, punctuation, and the ability to compose, in good form, various correspondences. PREFERRED QUALIFICATIONS: * One (1) year experience in secretarial position. To apply: Interested candidates must submit a cover letter, resume, and contact information for three (3) professional references via email to: *************** (Attn: Human Resources, 62249 Shimmel Rd, Centreville, MI 49032). Applications will be reviewed beginning on or after October 24, 2025. Applications received after this date may receive limited consideration. Glen Oaks Community College prohibits discrimination on the basis of sex or any other protected characteristic under applicable local, state, or federal law in employment or access to educational programs or activities. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at glenoaks.edu/nondiscrimination. This organization participates in E-verify. For more information, please visit the DHS E-verify site.

Begin your Composites One Career Today! As an Administrative Assistant, you will be responsible for performing a variety of administrative functions to support the operational needs of the distribution center. Key Responsibilities: Composes, prepares, and ensures a timely response with written correspondence, reports, databases, daily invoices, and other documents Files completed transaction documentation; maintains quarterly storage rotation Assists as a customer contact and delivers Stellar Service through accurate order entry, problem resolution, and organizational support May assist in the resolution of billing issues Immediately communicates all special requests, modifications to orders, backorders, shipping delays, or cancelled orders to appropriate internal and external customers Takes messages when necessary; retrieves messages and distributes accordingly from general voice mailbox Attends to visitors, both face-to-face and on the phone, in a timely and professional manner, ensures accuracy of guest sign-in log; announces guests to appropriate associates; aware of all reception activity Coordinates all mail, shipments, and distribution, ensuring accurate labeling and department coding Maintains office supplies and equipment Performs complex and confidential administrative functions, as assigned Expected Skills and Qualifications: A minimum of 2 - 3 years of administrative experience Must be familiar with standard concepts, practices, and procedures related to customer service Advanced proficiency using MS Office to effectively execute work tasks, including Excel, Word, and Outlook Ability to learn internal database and software systems (i.e. MXP, SAP) High School Diploma, GED, or equivalent Pre-Employment Requirement: Employment offers are contingent upon successful completion of a drug screen and background check. This requirement is especially critical for safety-sensitive roles. Discover a Fulfilling Career: At Composites One, our Team Members are the cornerstone of our success. Each role is essential in helping us provide exceptional service to our Customers. We cultivate a culture of empowerment and opportunity, fostering both personal and professional growth. We believe in driving success and appreciating achievement. Our Team Members are eligible for annual bonuses and profit sharing because when the company thrives, we all benefit. Join us and be part of a Team where your hard work and dedication are valued, and together, we achieve great things. Respect, Teamwork, and Communication are Woven into our Core Values: Our guiding principle of Respect, Teamwork, and Communication embodies the spirit of our Core Values. We uphold these principles every day as we strive to make a positive impact for our Customers, our Team, and the world around us. Benefits: Explore our comprehensive health, retirement, wellness, and professional growth programs in detail here. Commitment to Diversity, Equity, and Inclusion: At Composites One, all qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, veteran status, disability, or other protected classification as defined by applicable law and regulation. ADA Accommodations: Accommodations are available for applicants with disabilities in all phases of the application and employment process. To request accommodation please contact the ADA Coordinator by email at ********************************.

Job Description Administrative Assistant This role is located in the Elkhart area Want to be a part of a team that cares about people and business success? Have great MS Office and organization skills, with an equally pleasant phone style? Enjoy a high level of variety in an environment where your administrative skills and project management will grow alongside HR and Recruiting experts? Then, HR Collaboration Group has a place for you! Who We Are: HR Collaboration Group is a regional HR consulting, management, recruiting, and project services group that helps companies, and lean HR teams, with their People & HR needs. Whether it is setting up a progressive HR infrastructure to drive the business, recruiting the right people on the bus, or creating best practice solutions that optimize outcomes - HR Collaboration Group has the expertise and tools to make that happen! Come join HRC to Increase your HR impact in the community while growing your passion! Our Brand Promise: A+ Work, Done on Time, Focused on Client & Business Success What We Offer: Collaborative and team-oriented work environment Challenging and progressive career development Excellent Salary & Bonus programs Outstanding PTO and Voluntary Time Off policies Above Standard Paid Holidays Competitive Medical, Dental, Vision, RX and Other Benefit Programs Retirement Plan with Employer Match! Open communication, informal recognition, and monthly team-building events And much more to motivated, hard-working individuals who want to make a real difference in their team, community and role! What You'll Do: You will handle the day-to-day reception, office, and administrative processes to provide excellent customer support for visitors and administrative/office support excellence for the business. Your Accountabilities in The Role: Handles the incoming calls and reception area, representing the HRC brand, for an exceptional visitor/call-in experience. Handles non-client purchases and processing in a timely manner. Coordinates the distribution of mail, managing online filing, and other administrative activities for the business in a timely manner. Handles the day-to-day office administration of HRC vendors, HRC back-office work, and other items to keep the business organized. Handles project work for various departments to meet overall team goals. Prepares reoccurring and special reports, ensuring accurate and on-time completion. Prepares meeting minutes and follow up on open items, as needed, to support the various groups. Handles light cleaning and organization of the office for a pleasant workspace. Performs work in line with HRC policies ensuring a high level of compliance, accuracy, discretion, and security of information. Position Requirements: Education: HS Diploma or GED required. Experience: 3+ years of Administrative experience performing administration, data entry, reception area, etc. Functional Skills: High attention to detail; ability to plan, organize, prioritize, and complete work on-time and accurately; strong basic math skills, data entry, and advanced problem-solving skills; highly process-oriented; ability to move from project to project well. Technological Aptitude/Skills: Proficient with Microsoft Office (Outlook, PPT, Excel & Word). Communication Skills: Advanced verbal and written communication skills. Leadership/Behaviors: Customer-focused, supportive mindset; strong initiative to work independently in a high-quality way, data-focused yet also good with people, strong with processes and compliance; collaborative and solid problem-solver who can figure things out or come with suggestions and enhancements; has a sense of urgency to get things done well and on-time. Culture Match: Enjoys and thrives in an environment jumping from project to project; is collaborative and has a positive personality; provides help without being asked; asks for help as needed to provide A+ output; flexible to meet customer needs, reliable in meeting work demands, highly compliant to ensure legal processes, and accountable for projects/work and team delegated projects. If this sounds like you, then you will blossom at HRC! Other Important Information: Position Status & Pay: Excellent pay plus bonus and perks! Pay is commensurate with proven expertise and positive/professional behavior skills that fit the position. - And, the compensation will grow as the team member grows! Reports To: CEO Core Schedule: Monday through Friday; 8:00 am - 5:00 pm

* We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do * Maintain organized and up-to-date employee records, including digital employee files. * Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity. * Administer the Learning Management System (LMS), including course assignments, tracking, and reporting. * Manage the company training calendar and invitations. * Compile and prepare reports on employee data from multiple systems and sources. * Maintain and update People Team content on the company intranet (SharePoint). * Draft and prepare a variety of HR-related letters, communications, and documents. * Assist with reconciliation and processing of HR and benefits-related invoices. * Distribute standard HR and benefits email communications. * Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company. * Track employees' professional registrations, certifications, and renewal deadlines. * Organize and coordinate the company's employee service award program. * Create, maintain, and update internal HR forms, templates, and process documentation. * Support various stages of the employee onboarding process to ensure a smooth new hire experience. * Administer required safety trainings and acknowledgements for employees. * Coordinate the distribution and collection of employee surveys, and assist with compiling results. * Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring * Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. * Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively. * Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff. * Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency. * Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system. * Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role. We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: * Annual discretionary bonus program * Opportunity to purchase Walker stock - Walker is 100% employee-owned! * Medical, dental, vision, company-paid life insurance * Mental wellness benefits * Health Savings Account with company contribution * 401(k) with company match * Flexible Spending Accounts and Commuter Spending Accounts * 529 college savings plan * A minimum of 3 weeks of Paid Time Off per year * 9 paid holidays per year, including 3 paid floating holidays * 5 days of bereavement leave and PTO Donation Bank to help during difficult times * 100% compensation replacement during short-term disability leaves * Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs * Paid community involvement hours * Tuition and licensure reimbursement and sponsorship of professional memberships * Internal conferences and professional development opportunities * Employee Resource Groups and Affinity Groups $25 - $42 an hour Compensation & Benefits At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. The final hourly pay offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about the hourly pay and Walker's total rewards philosophy during the recruiting process. Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

This position will provide essential support to ensure smooth daily operations across the organization. This role is responsible for managing administrative tasks, coordinating communications, and assisting staff with a variety of office functions to help maintain an efficient and productive work environment. Applications are welcome from those who have: At least 21 with a high school diploma and at least two years office assistant experience. Ability to multi-task and multi-manage projects. Maintain a working knowledge of computer applications including Microsoft Office and internet usage including e-mail. Have a sensitivity and commitment to serving a culturally diverse population. Able to pass required background checks, physical and drug test. Work cooperatively with agency personnel. Have a commitment to continuous quality improvement as it relates to organizational development and service delivery. GENERAL RESPONSBILITIES: Prepare and complete agency correspondence and reports. Provide technology support, including relays and computers. Organize data, data entry and various record keeping. Responsible for purchasing, inventory control, and managing incoming packages. Back up to the front desk receptionist. ASSIGNED RESPONSIBILITIES: Provide administrative assistance to the Executive Administrative Assistant, which includes various Quality Improvement measures. Provide administrative assistance to other departments, such as maintenance and food service. Duties may be assigned as deemed appropriate and necessary. Schedule: Monday-Friday 8:30 am to 5:00 pm Salary Range $19.00 - $22.00

At Kenco Logistics, you're more than just a team member-you're part of a company that values innovation, integrity, and a strong commitment to its people. As one of the leading 3PL providers in the U.S., Kenco offers a dynamic and supportive work environment where your ideas matter and your growth is a priority. With a focus on safety, sustainability, and continuous improvement, Kenco empowers employees to make a real impact in the supply chain industry while building rewarding careers. Join a company where your contributions help move the world forward-one shipment at a time. About the Position The Office Administrator position is responsible for administrative functions related to the site's communications and financials within the distribution center. The Office Administrator shall perform other assigned administrative tasks or human resources-related tasks as needed by the DC management team. Functions Greet and assist site visitors, vendors, and guests Track and order office supplies Sort mail/packages and deliver accordingly Prepare outgoing mail/packages Prepare and generate customer invoices Process all vendor invoices and prepare for payment Generate financial and production reports as needed Assist, prepare and participate in overall program audits and/or site communication tasks Generate and track purchase orders for the facility and complete reports Ensure all Certificates of Insurance for current and prospective vendors meet Kenco standards and are current Create and update daily reports for site leadership Data entry into various programs for order processing Plan employee events and coordinate meetings as requested by management. Update various metric and communication boards Cross train in other roles for back-up assistance when needed Complete misc. tasks and projects as assigned by management Qualifications Highschool Diploma or GED required Minimum of two years' clerical experience MS Office Skills to include Word, Excel, Outlook and Powerpoint as well as data entry and typing ability Excellent communication skills, both verbal and written; speak effectively before groups of customers or employees of the organization Attention to detail and data accuracy Ability to read and interpret documents such as safety rules, operating, and maintenance instructions. Competencies Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Collaborates - Building partnerships and working collaboratively with other to meet shared objectives. Decision Quality - Making good and timely decisions that keep the organization moving forward. Optimize Work Processes - Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement. Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations. Travel Requirements No travel required. Disclosures For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy ********************************************************************************** The statements above are intended to describe the general nature and level of work being performed by employees assigned to this job. Other duties may be assigned as needed. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Kenco is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Per company policy, all internal job postings expire 14 days from the date they are posted. Benefits offered: Medical insurance including HSA, HRA and FSA accounts Supplemental insurance including critical illness, hospital indemnity, accidental injury Dental Insurance Vision Insurance Basic Life and Supplemental Life Short Term and Long Term Disability Paid Parental Leave 401(k) Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment) Employer Paid Holidays- 10 days Kenco strives to provide a supportive, professional environment for all employees. As a part of Kenco, we expect our team to uphold our three key pillars: be honest, serve, and get better. Each should strive for operational excellence, pursue innovation, and want to grow with our company. Kenco Group is an Equal-Opportunity Employer. All employees and applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability, or any other characteristic protected by law. Please click the image to download the EEOC ‘Know Your Rights; Discrimination is Illegal' posting. *************************** For California residents please enter or copy/paste the address below into your address bar Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) For California residents - please enter or copy/paste the address below into your address bar to review an important notice regarding Kenco's privacy policy. **********************************************************************************

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

Job Description Job Title: Administrative Assistant I Period: 09/30/2024 to 09/30/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $15/hr Contract Type: W2 only Scope of Services: Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment.

Department: Warehouse Reports To: Warehouse Manager FLSA Status: Non-Exempt The Warehouse Administrative Assistant performs office duties, communicates with customers and vendors as well as assist with other duties in the Warehouse Office. At times the Warehouse Administrative Assistant would be responsible for receiving, pulling, packaging, and shipping orders in an accurate and timely manner. Education, Experience, and Core Competencies (Knowledge, Skills, and Abilities) Required: A High School Diploma or GED required. Must have 2-3 years of administrative experience. The Warehouse Administrative Assistant needs to be detailed orientated. Needs the ability to perform all computer functions as they pertain to this job. Must have the ability to solve practical problems, interpret, and resolve problems and issues using a variety of instructions or guides. Must have good command of the English Language, oral and written as well as excellent communication skills. The Warehouse Administrative Assistant should be a quick learner, self-motivated and reliable. Essential Duties and Responsibilities: Prepares packages, arranges shipments (domestic and international) Receives deliveries from orders placed Processes and tracks freight claims Scans and files inbound and outbound paperwork Assists in handling freight quotes Assists with answering questions pertaining to freight tracking and Proof of Delivery Requests Receives and ships orders using radio frequency scanners Inspects inventory for defects, scratches, or other damage Accurately fills customer invoices Prepares shipping documents in a timely and accurate manner Posts weights and shipping charges and affixes postage Performs all computer functions as they pertain to this job including Microsoft Windows, various freight software and label matrix programs Assists in counting inventory May be assigned facilities maintenance duties as required Organizes warehouse and work area for orderliness at all times Maintains proper housekeeping and safety standards Safe operation of all machinery, tools and equipment Actively participates in department meetings Participation with safety and quality suggestions Will be required to perform other duties as requested, directed or assigned Physical Demands: Stand and/or walking for 8 hours Lift and move up to 50 pounds Lift, bend reach above the head, kneel, crouch, during shifts Push, pull, lift and bend while handling product Ability to consistently work at a fast pace and maintain high scores for productivity and accuracy Work with and around moving mechanical equipment Noise levels and temperature may vary throughout the warehouse Work Environment The work environment requires exposure to a typical warehouse environment which requires the use of personal protective equipment such as hardhats in certain areas. Temperature of work area may be affected by outside temperatures and machining. Industrial lighting provided Career Path: There are various career paths that can be followed. Staying within the Warehouse Department, an individual could move up to an Order Fulfillment Specialist, Senior Warehouse Associate or Warehouse Manager. Other Career Paths outside the Warehouse could Administrative Assistant in the Administrative Department or Customer Service Associate in our Customer Service Department. All Associates are encouraged to have discussions with their Department Manager and the Human Resources Manager to view job descriptions and requirements for career advancement.

Franciscan Health Michigan City Campus 3500 Franciscan Way Michigan City, Indiana 46360 The Administrative Assistant provides high-level administrative support and organization to a hospital Vice President, supporting the efficient and effective management of department operations. This position deals with a diverse group of external stakeholders, as well as internal contacts at all levels of the organization and must maintain strict confidentiality of sensitive information. In addition, this position organizes schedules, coordinates, and prepares documents for meetings, prepares specialized, and routine letters and documentation, including legal and financial documents, as well as addressing queries from visitors and stakeholders and making travel arrangements. WHO WE ARE With 12 ministries and access points across Indiana and Illinois, Franciscan Health is one of the largest Catholic health care systems in the Midwest. Franciscan Health takes pride in hiring coworkers that provide compassionate, comprehensive care for our patients and the communities we serve. WHAT YOU CAN EXPECT * Acts as liaison between the president, senior management, corporate and regional staff, government agencies, and hospital coworkers. * Prepares and modifies documents including correspondence, reports, drafts, memos, and emails. * Schedules and coordinates meetings, appointments, and travel arrangements for the office. * Provides general administrative and clerical support including mailing, scanning, faxing, and copying. * Researches, prioritizes, and follows-up on incoming issues and concerns addressed to the executives, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response. * Monday through Friday, day shift. QUALIFICATIONS * Associate's Degree Preferred * High School Diploma/GED Required * 5 Years Experience Required TRAVEL IS REQUIRED: Never or Rarely EQUAL OPPORTUNITY EMPLOYER It is the policy of Franciscan Alliance to provide equal employment to its employees and qualified applicants for employment as otherwise required by an applicable local, state or Federal law. Franciscan Alliance reserves a Right of Conscience objection in the event local, state or Federal ordinances that violate its values and the free exercise of its religious rights. Franciscan Alliance is committed to equal employment opportunity. Franciscan provides eligible employees with comprehensive benefit offerings. Find an overview on the benefit section of our career site, jobs.franciscanhealth.org.

Summary Reports to the Manager, Patient Care Services. Performs receptionist and general clerical duties relating to the general functioning of the patient care unit. Assists with basic patient care activities in support of other unit team members. Specific tasks to be performed are determined based upon assignment and may include some or all of the duties listed below. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Receives guests, communicates information and performs other receptionist and clerical duties by: * Greeting visitors, patients, personnel and physicians in a pleasant and courteous manner. * Answering the telephone promptly and taking and relaying messages for physicians, nurses, patients, etc. in a timely, courteous and accurate manner. * Preparing patient charts for admission, transfer and discharge. * Monitoring and communicating medical record data received via printers and fax machines. Inputs a variety of data into the patient information system by: * Transcribing and inputting physicians' orders into the computer accurately and in a timely manner. * Entering all charges daily and immediately upon discharge or transfer. * Entering and updating transfers, discharges, conditions and other clinical data using information provided. Supports the patient care unit operations by: * Performing patient care responsibilities which are determined by the unit assignment (i.e., taking and recording vital signs, performing EKGs, assisting with admission and discharge activities, providing nourishments and/or linens etc.). * Answering patient call lights, addressing the need and/or relaying messages appropriately. * Transporting (by wheelchair or cart) or accompanying patients to other areas. * Inventorying, ordering, delivering, picking up, putting away and checking for outdated supplies. * Maintaining neatness of work areas and supply area. * Requesting repairs or services from Environmental Services, Plant Engineering, Bio-medical & Communication Services, etc. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties as assigned, with appropriate skill validation as defined by the department. ORGANIZATIONAL RESPONSIBILITIES * Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. * Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. Previous clerical experience required. Knowledge & Skills * Requires knowledge and understanding of medical terminology. * Demonstrates legible printing or writing and accuracy in spelling medical and non-medical terms. * Demonstrates ability to read, transcribe and follow directions and policies and procedures (for example, x-ray preparations and lab test requirements). * Requires computer skills and sufficient keyboarding skills to complete the work assigned accurately and in a reasonable amount of time. * Demonstrates the communication and interpersonal skills necessary to interact effectively with patients, visitors and team members and to maintain positive working relationships. * Demonstrates well-developed telephone skills in order to relay information promptly and accurately. * Requires the ability to work with minimal supervision, handle multiple activities and prioritize work. Working Conditions * Works in a patient care area with frequent changes in job demands and the remote possibility of exposure to bio-hazards. Physical Demands * Requires the physical ability and stamina (i.e., to push wheelchairs and carts, provide CPR and lift objects weighing at least 50 pounds, etc.) to perform the essential functions of the position.

Job Description*We've received a high volume of interest in this position. While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps. We kindly ask for your patience as we carefully review all submissions. Please note that only candidates who apply directly through this posting will be considered, as we're unable to respond to direct outreach regarding this opportunity.* How Your Role Will Shape Our Success We're introducing a new opportunity on our People Team for an Administrative Assistant who will help keep our HR, Benefits, Learning & Development, and Talent Acquisition functions running seamlessly. This is a dedicated administrative role, ideal for someone who enjoys consistency, a steady pace, and supporting operational excellence in a position that focuses on reliable contribution rather than rapid promotion. What You'll Do · Maintain organized and up-to-date employee records, including digital employee files.· Support the day-to-day administration of the Human Resources Information System (HRIS) to ensure data accuracy and integrity.· Administer the Learning Management System (LMS), including course assignments, tracking, and reporting.· Manage the company training calendar and invitations.· Compile and prepare reports on employee data from multiple systems and sources.· Maintain and update People Team content on the company intranet (SharePoint).· Draft and prepare a variety of HR-related letters, communications, and documents.· Assist with reconciliation and processing of HR and benefits-related invoices.· Distribute standard HR and benefits email communications.· Coordinate the logistics and storage of materials used for career fairs and recruiting events across the company.· Track employees' professional registrations, certifications, and renewal deadlines.· Organize and coordinate the company's employee service award program.· Create, maintain, and update internal HR forms, templates, and process documentation.· Support various stages of the employee onboarding process to ensure a smooth new hire experience.· Administer required safety trainings and acknowledgements for employees.· Coordinate the distribution and collection of employee surveys, and assist with compiling results.· Provide administrative support for HR initiatives and special projects across HR, Benefits, Learning & Development, and Talent Acquisition. What You Bring · Proficient in all related administrative skills, i.e., document preparation, grammar, spelling, formatting, proofreading, and the use of various office equipment. · Relevant experience providing administrative and/or executive support, with a demonstrated ability to manage tasks and responsibilities effectively.· Exceptional written and verbal communication skills will be key to successfully collaborating with the team and interacting with all levels of staff.· Strong organizational skills and meticulous attention to detail are crucial for maintaining accuracy and efficiency.· Comfortable using technology and able to quickly learn new tools; experience with Microsoft Office, especially Excel, is required. This role will work in the Human Resources Information System (HRIS), Learning Management System (LMS), SharePoint, Teams, Templafy, Deltek, and various third-party portals, but being willing to learn new programs is more important than prior experience with any specific system.· Ability to maintain confidentiality and handle sensitive information with discretion is a fundamental requirement for this role.We offer a robust total compensation and rewards package designed to support our employees' well-being, growth, and diverse needs, including: Annual discretionary bonus program Opportunity to purchase Walker stock - Walker is 100% employee-owned! Medical, dental, vision, company-paid life insurance Mental wellness benefits Health Savings Account with company contribution 401(k) with company match Flexible Spending Accounts and Commuter Spending Accounts 529 college savings plan A minimum of 3 weeks of Paid Time Off per year 9 paid holidays per year, including 3 paid floating holidays 5 days of bereavement leave and PTO Donation Bank to help during difficult times 100% compensation replacement during short-term disability leaves Paid parental leave that allows an additional week of paid time alongside short-term disability leave and/or applicable state paid leave programs Paid community involvement hours Tuition and licensure reimbursement and sponsorship of professional memberships Internal conferences and professional development opportunities Employee Resource Groups and Affinity Groups Compensation & Benefits At Walker Consultants, we are committed to maintaining fairness and equity in our pay practices. The final hourly pay offered may vary based on factors such as experience, qualifications, skills, location, internal equity, and other considerations permitted by law. We value open conversations about compensation and welcome the opportunity to discuss more about the hourly pay and Walker's total rewards philosophy during the recruiting process. Why Walker Consultants? Over the past 60 years, Walker has become recognized as a leader in the parking industry and provides a wide range of engineering, planning, and architecture services to facilities of all kinds. Walker also provides Forensic, Restoration, Building Envelope, and Vertical Transportation Consulting Services, a fast-growing part of our business in the last 10 years. Walker hires exceptional people to remain among the top-performing firms in the business. We reward our employees for their effective contributions, challenge them, and provide professional development opportunities and the autonomy needed to grow. As a learning organization, our senior experts routinely share their knowledge in a collaborative environment, ensuring that best practices are carried forward to the next generation of leadership. Walker is proud to be an employee-owned firm with an open-book philosophy that highly values integrity, honesty, and fairness. We encourage new ideas and contributions. We work hard and have fun doing what we love. This is who we are. Join Us! We know that great talent comes in many forms. If you're excited about this role but don't meet every single requirement, we still encourage you to apply! You might just be the right person for this role-or another opportunity on our team. At Walker Consultants, we are committed to fostering an inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all abilities. If you require any accommodations during the application or interview process, or in the workplace, please let us know-we will work with you to ensure a fair and accessible experience. Walker Consultants is an Equal Opportunity Employer (EOE). We invite all qualified applicants to apply and do not discriminate against individuals because of their race, color, religion, national origin, gender, physical or mental disability, veteran status, or age. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.