Administrative specialist jobs in South Bend, IN - 106 jobs

This Administrative Assistant II position will be a temporary work assignment, March 1 to August 30, 2026. Assists the Community Development Manager, Community Development Analyst and internal clients with achieving goals established by the enterprise-wide Community Leadership & Engagement Operating Plan, as approved by the Community Leadership Committee and Board of Directors. The position will be responsible for: * Utilizing software and data management platforms for the collection, validation/documentation and analysis efforts related to CRA lending (HMDA, CRA small business/small farm and community development lending), investments and services. Preparing lending, investment and service performance analysis reports which assists management with assessing ongoing CRA performance, meeting Community Leadership & Engagement Operating Plan goals and regional community leadership performance. Preparing above mentioned information, reports and analysis for CRA examinations, audits and internal use for the Community Leadership Committee, Community Investment Committee, regional CRA committees and periodic reporting to the Board of Directors. Processing and submission of applications for Community Investment programs available through the Federal Home Loan Bank of Indianapolis. Representing the Bank both internally and externally regarding community leadership initiatives, programs and projects assisting with maintaining a community outreach portfolio across the Bank's footprint. Adapting quickly to dynamic situations as they arise and support community development initiatives when and where necessary. Assisting in providing CRA-related information requested by internal departments. The incumbent in this position must be proficient in interpreting, analyzing and understanding the CRA exam performance expectations and interpreting guidance for the CRA and its impact. ESSENTIAL REQUIREMENTS Facilitates the collection, evaluation, documentation and organization of CRA lending, investment and service activities. Prepares lending, investment and service performance reports as needed. Provides assistance in managing Federal Home Loan Bank Community Investment programs through implementing procedures, processing, submission and monitoring. Provides assistance with internal/external CRA reviews/examinations to ensure the Bank is following all regulatory requirements. Conducts on-going data integrity validation of CRA-eligible activities and prepares required reporting as needed and requested. Remain current on regulations related to community oversight and CRA requirements as well as industry best practices to ensure maximum efficiency and effectiveness. Understands all applicable laws that apply to the position and complies with the regulatory requirements. Regular and predictable attendance is an essential requirement of the position. Responsible for the completion of all compliance training related to the position. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE Two (2) - five (5) years of banking experience in CRA, compliance or a related risk management area preferred, along with community leadership experience. Five (5) - seven (7) years banking regulatory audit, risk management or compliance experience preferred with a focus on CRA programs and evaluations. Experience with data management software applications. Experience with project/task management tools preferred. SKILLS Understanding CRA exam performance expectations and ability to interpret guidance for CRA and its impact. Strong organizational skills, with a demonstrated ability of multi-tasking and meeting deadlines while working with little or no supervision. Strong analytical skills that result in reasonable, supportable conclusions that are reached independently. Highly motivated with the ability to take initiative, be proactive, detail focused to follow through and complete projects/responsibilities in a professional and timely fashion. Proficiency with PC utilization, standard office software (Microsoft Office, Word, Excel, Outlook, etc.). Proficiency with CRA software applications, cloud-based applications and digital media. Ability to handle multiple tasks in a fast-paced environment. Detailed oriented. Self-motivated and proactive. Ability to prioritize. Strong written and verbal communication skills (advanced). Ability to work with all departments and business entities. Community leadership experience preferred. EDUCATION Bachelor's Degree required. Concentration in business, community development, compliance, risk management and/or non-profit management preferred. TRAVEL REQUIREMENTS Ability to travel to all locations as well as ability to travel overnight, as needed for meetings, projects, seminars, training, etc. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, CRA related applications, phone and standard office equipment.

Job Description Fine Arts Administrative Assistant Departments Music Theatre Supervisors Stephen Martin Josh Maurer Job Summary (20-25 hours/week) Coordinate and manage the processes and collaborative efforts that contribute towards Fine Arts productions, office efficiency, and overall impressions experienced by those who interface with Bethel University. Essential Job Functions & Qualifications For Music & Theatre: Facilitate the scheduling of events, as they pertain to the academic units of Music and Theatre. Communicate with the Bethel community (travel/transportation reservations, room reservations, housekeeping, IT, and maintenance work orders, reporting, scheduling, and announcing music events) Communicate with prospective students Hire, coordinate, and supervise student workers Maintain budget tracking and reconciliation Maintain swipe card access lists for buildings and students, update each semester, and coordinate with appropriate professors and departments. Oversee Theatre purchases Oversee development of performance programs (recitals, concerts, plays, musicals, etc.) Oversee the archival and updating of departmental files Provide relevant information to the Box Office regarding upcoming performances and Fine Arts events. Coordinate preparations for special events. Assist in special research projects pertaining to norms, trends, and features of higher education institutions as directed. Collaborate with other Fine Arts staff in completion of duties. Coordinate recruiting visits, auditions, scholarships, and preview days. Assist with the yearly Christmas Concert. Be available to attend department meetings. Performance Expectations Maintain a posture of humility, self-motivation, and wisdom in all interactions with others Work collaboratively with administrators, faculty, and staff Continue to work toward increasing excellence on behalf of the department Uphold the mission of the University, abiding by the personal and academic policies Yearly performance evaluations Knowledge and Skills Two-year degree in an arts-related discipline Minimum of two years of experience in the related field Work normally involves contact with persons beyond immediate associates, generally regarding routine matters for purposes of giving or obtaining information that may require some discretion. Outside contacts take the form of service to the public (visitors or vendors), requiring ordinary courtesy in providing assistance and information. Good oral and written communication skills; knowledge of Microsoft applications (Excel, Word, PowerPoint, One Drive) is essential. May be asked to do occasional lifting up to 25lbs. Job Posted by ApplicantPro

Administrative Assistant (Onsite) Salary Range: $50,000 - $70,000 (based on experience) We are seeking a highly organized, detail-oriented, and tech-savvy Administrative Assistant to support day-to-day office operations in a fully onsite environment in South Bend, Indiana. This role requires a professional communicator who can manage multiple priorities simultaneously while maintaining accuracy, discretion, and efficiency. The ideal candidate brings a strong educational background, excellent organizational skills, and the ability to adapt in a fast-paced setting. Key Responsibilities Provide comprehensive administrative support to leadership and office teams, including scheduling, calendar management, and meeting coordination Manage correspondence, documentation, and records with a high level of accuracy and confidentiality Prepare reports, presentations, and internal communications using modern office technologies Coordinate office operations, including filing systems, supplies, and vendor interactions Track tasks, deadlines, and follow-ups to ensure timely completion of assignments Support cross-functional teams by organizing information, prioritizing requests, and managing competing demands Maintain professionalism in all internal and external communications Qualifications Bachelor's degree required 2+ years of experience in an administrative or office support role preferred Strong proficiency with Microsoft Office Suite and general business technologies High level of technical aptitude with the ability to quickly learn new systems and tools Excellent written and verbal communication skills Exceptional attention to detail and organizational ability Proven ability to manage multiple tasks and priorities in a structured, onsite environment Preferred Skills Experience supporting senior leadership or multiple stakeholders Strong time management and problem-solving skills Ability to work independently while contributing to a collaborative office culture Work Environment Fully onsite position Professional office setting requiring consistent in-person collaboration #LI-ONSITE #LI-SH1 #INJAN2026 #admin #administrative #adminassistant Click here to apply online

Job DescriptionDescription: Job Title: SABGC Administrative Assistant Job Classification: Classified/Non-Instructional Reports to: Building Administrator Work Schedule: Academic Year Calendar (plus 10 days before school begins and 10 days after school releases) General Description: The Administrative Assistant for SABGC supports the day-to-day operations of the school by providing clerical, organizational, and front-office assistance. This role serves as a key point of contact for students, families, and staff, ensuring smooth communication and efficient administrative processes. The Administrative Assistant must be detail-oriented, reliable, and capable of handling multiple responsibilities in a fast-paced school environment. Qualifications: High school diploma or equivalent; associate's degree preferred Previous experience in a school or office setting Strong computer skills, including proficiency with Microsoft Office and Google Workspace Excellent verbal and written communication skills Ability to manage sensitive information with professionalism and confidentiality Strong organizational skills and attention to detail Primary Responsibilities: Greet visitors, answer phone calls, and direct inquiries appropriately and professionally Maintain student attendance records and assist with other data entry Support school leadership with scheduling, correspondence, and communication Prepare documents, reports, and memos as needed Coordinate mailings, supply orders, and general office organization Provide assistance to students, staff and families Assist the Building Administrator in daily school operations Assist the enrollment staff with registration processes Help manage records and ensure compliance with school procedures and deadlines School Activities: Provide administrative support for school events, parent meetings, and student programming Participate in school committees or support teams as requested Attend Open Houses, Professional Development and any before or after school activities as needed or required Must demonstrate foundational professionalism, including consistent attendance, punctuality, adherence to school policies and procedures, and strong employability skills. These are considered essential, non-negotiable expectations of the role. Requirements:

Summary Reports to the Director. Under general supervision, performs various routine and non-routine secretarial services requiring some exercise of initiative and judgment. Duties may include typing, greeting visitors, setting up appointments, filing, recordkeeping, and relieving supervisor of minor administrative functions. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs secretarial services by: * Answering telephone calls, referring callers appropriately and answering inquiries. Also greeting visitors and directing them as necessary. * Preparing a variety of items including, but not limited to correspondence, forms, charts, statistical and financial tables, records, treatment plans and treatment team conference minutes, staff conference minutes, purchase orders and other requisition forms as requested. * Relieving manager of minor administrative functions. * Maintaining manager's calendar, including making appointments and coordinating schedules. * Coordinating, as needed, minor projects for manager(s) by pulling together information, researching information and following up on projects to ensure timely completion. * Preparing files, records, charts. Making labels, indexing, gathering required standard information, posting information, searching for and obtaining reports, charts and copies to complete files. * Filing, retrieving and delivering records and charts as requested. * Contacting various associates to obtain information or relay information regarding meetings, resolving payroll, purchasing and data processing problems. * Providing general orientation to new department associates concerning general office and department practices. * Receiving, sorting and distributing mail and other materials. * Operating standard office equipment (i.e., personal computer, calculator, photocopier) and others as needed. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are normally acquired through successful completion of a high school diploma or equivalent. A minimum of one to two years of secretarial experience, utilizing knowledge of office procedures, organization and computer skills, is required. Knowledge & Skills * Requires well-developed secretarial skills, including keyboarding, transcription and office organization and the ability to operate and troubleshoot standard office equipment specific to the needs of the department. * Requires proficiency in computer skills with solid working knowledge of word processing and spreadsheet software applications. * Requires a comprehensive understanding of department/unit policies, procedures and operations in order to assume non-complex administrative assignments. * Demonstrates the analytical skills necessary to independently work on projects, plan the work day and to complete reports containing data from several sources. * Demonstrates interpersonal and communication skills (both verbal and written) necessary to interact effectively with a diverse group of internal and external contacts. * Demonstrated well-developed phone usage skills. Working Conditions * Works in an office environment. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Job Objective: To assist in the smooth and efficient operation of the Transportation Department by performing necessary administrative duties . This position reports to Director of Transportation, Facilities and Grounds who evaluates performance annually. In addition, embodies the Goodwill Mission to: “Empower people to achieve their most abundant life” and upholds the Company Core Values of: Relentless Pursuit of Excellence, Customer-First Mindset, Humble Confidence, Passion for Mission, and Do the Right Thing. Essential Job Functions: Receive and process telephone and electronic requests for home pick-up services; record and reschedule pick-ups as needed. Maintain comprehensive logs and records of completed pick-up tickets, drop box activity, material collections (including from agents), store returns, salvage shipments, and storage trailer status. Monitor and update records related to the placement and movement of drop boxes. Enter, maintain, and distribute daily, weekly, and monthly reports for the department. Track and maintain Warehouse inventory and prepare Bills of Lading. Provide administrative support to the Production Department and assist with tasks across Facilities, Maintenance, and Transportation, including tracking and updating departmental time-off calendars. Serve as a liaison for the CTE department regarding donated automobiles. Provide backup coverage for the Administration switchboard as needed. Other duties as assigned by supervisor. Qualifications Required Education and Skills: High school diploma or equivalent or ability to obtain through The Excel Center. Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively. Strong interpersonal skills and the ability to work well in a team environment. Self-motivated and proactive, with a willingness to learn and take on new challenges. Excellent written and verbal communication skills, with a professional demeanor. Proficiency in Microsoft Office Suite, internet browsers and standard office equipment. Attention to detail and accuracy in data entry and record-keeping. Ability to pass a criminal background check and drug screen. Must have reliable transportation, a current driver's license, and provide proof of insurance to travel to different job sites. Qualifications: Authorized to work in the United States. Flexible availability. Able to frequently bend, twist, reach above shoulder level, push and pull, crouch or stoop, kneel, repetitively use feet, and use head and neck in a twisting or static motion and to look up and/or down, and lift and/or move up to 50 lbs.

Office Administrator Job Description I. Responsibilities: Serve as the point person for office manager duties including: Maintenance Mailing Supplies Equipment Bills Errands Shopping Note taking in meetings Answering phone Data entry and data maintenance Bookkeeping tasks Schedule meetings and appointments Organize the office layout and order stationery and equipment Maintain the office condition and arrange necessary repairs Partner with HR to update and maintain office policies as necessary Organize office operations and procedures Coordinate with IT department on all office equipment Ensure that all items are invoiced and paid on time Provide general support to visitors Assist in the onboarding process for new hires Address employees queries regarding office management issues (e.g. stationery, hardware and office supplies) Liaise with facility management vendors, including cleaning, catering and security services Assist in planning in-house or off-site activities, like parties, celebrations or conferences II. Requirements and Skills: Evident relationship with Jesus Christ Steady, positive attitude, people-oriented, team player, customer service minded Proven experience as an Office Manager, Front Office Manager or Administrative Assistant Experience with bookkeeping and Quickbooks online Knowledge of Office Administrator responsibilities, systems and procedures Proficiency in multiple technologies, softwares Hands on experience with office machines (e.g. printers) Familiarity with email scheduling tools Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational and planning skills in a fast-paced environment A creative mind with an ability to suggest improvements III. Employee's possess and exhibit the following core values in their daily lives: Love for God Love for People Work Ethic that is excellent, protective and frugal with time and money Attitude of a servant, enjoyable to be with and devoted to the call of God and the Church

Job Title: Administrative Assistant II Period: 11/25/2024 to 05/10/2025 - potential for extension/direct hire Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $22/hr Contract Type: W2 only Scope of Services: Provides clerical will provide support to one or two department managers and their staffs. They will work in conjunction with other clerical staff to support the work area and division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment. JOB CODE: ABOJP00037788

Full-time Description This position is responsible for overseeing the preparation and execution of commercial loan packages and maintaining all necessary loan documentation. Will assist one or more commercial loan officers, handling loans that are confidential and complex in nature. All other duties and responsibilities as assigned. ESSENTIAL DUTIES, RESPONSIBILITIES, SKILLS: · Reviews and prepares loan packages and documentation following underwriting guidelines and policies. · Will prepare loan documents to protect the bank's security position. These may include but not be limited to various types of promissory notes, sworn statements, security agreements, addendum and mortgages. · Will type letters, memos and reports for loan officers. · Will screen incoming telephone calls, respond and write routine correspondence for loan officers. · May be required to meet with customers and close small business loans. · Complies and prepares month-end and quarter-end reports that are reviewed at the monthly Board of Directors meetings. · Will order Third Party loan documentation such as title commitments, title searches, real estate valuations, and insurance with proper coverage as requested for loan officers. · Collect pending loan documentation and assist loan officers with the delivery of documents. · Prepares and sends notices on denied credit applications. · Advances commercial credit lines and floor plan lines of credit. · Will assist customers with problems, billing, accounts or loans. · Helps cross train and assist others in the Commercial Loan and Credit Departments. SUPERVISORY RESPONSIBILITIES: None QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and maintain confidentiality and professionalism. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: · High School Diploma or Equivalent. · Basic computer experience including Windows, Microsoft Word, and Excel. · Proficient typing skills. · Ability to interpret the needs of customers and effectively resolve any problems to ensure complete satisfaction. · Basic math skills including the ability to calculate fractions, decimals and percentages. · Ability to apply common sense understanding to carry out verbal and written instructions and deal with standardized and unique situations. · Excellent customer service skills. INTERPERSONAL SKILLS: This position is required to deal with internal as well as external customers, in a positive, “Quality Customer Service” manner. An open, willing to assist approach to work is expected along with the ability to work beyond their normal job duties as the situation requires. Interpersonal and problem-solving skills are required. This position will have access to highly confidential information that must be handled in a professional manner. PHYSICAL DEMANDS: While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit; use hands to finger, handle or feel; and reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; stop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance, color vision, depth perception and ability to adjust focus. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. WORK ENVIRONMENT: The noise level in the work environment is usually moderate/conversational.

The Nursing Division Administrative Assistant performs a wide range of administrative activities to support efficient operations of the Nursing Division. Qualifications Minimum Education: High school diploma Minimum Experience: 3 years secretarial, receptionist or clerical experience. Computer experience in Word and Excel.

The Global Education Senior Office Assistant is an experienced student with a strong knowledge of the Study Abroad offerings at Saint Mary's College. The Senior Office Assistant is the first contact for guests entering the Global Education Suite and has an important role in helping to recruit current and future students to Saint Mary's College Study Abroad Programs. The Senior Office Assistant has a strong understanding of the process to apply and go abroad on a Saint Mary's study abroad program.

The Front Office Administrator plays a critical role in supporting daily business operations by managing administrative, billing, and reporting functions using proprietary internal software systems. This position serves as the primary point of contact for incoming communications and provides essential support across accounting, purchasing, and operational departments. Accuracy, discretion, and strong organizational skills are key to success in this role. Key Responsibilities Administrative & Front Office Support Serve as the first point of contact by answering and directing incoming phone calls professionally Greet visitors and coordinate basic front office logistics Provide general administrative support to management and operations teams Billing & Data Entry Enter billing information accurately into proprietary internal software systems Review data for completeness and accuracy prior to submission Assist with invoice tracking and basic billing inquiries Purchasing & Order Entry Enter purchase orders into proprietary systems based on internal requests Verify purchase order details, pricing, and quantities Coordinate with internal departments to ensure timely processing Timekeeping & Payroll Support Collect, review, and enter employee time cards Ensure accuracy of hours, job codes, and approvals prior to payroll submission Reporting & Recordkeeping Assist with monthly reporting, including compiling data from multiple sources Maintain organized electronic and physical records Support audits, reconciliations, and internal reviews as needed Required Qualifications High school diploma or equivalent (Associate's degree preferred) 2+ years of experience in an administrative or front office role Experience working with proprietary or custom business software Strong data entry skills with high attention to detail Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to manage multiple priorities in a fast-paced environment Preferred Skills & Attributes Strong organizational and time-management skills Timeliness and professionalism Attendance is critical Professional phone etiquette and communication skills Discretion when handling confidential employee and company information QuickBooks Experience Manufacturing Experience Self-starter with the ability to work independently and as part of a team Comfortable working with structured processes and deadlines Monday - Friday 8:00 AM - 3:00 PM CST

Benefits: 401(k) matching Bonus based on performance Employee discounts Health insurance Paid time off Profit sharing Cole's Appliance is looking for a talented Administrative Assistant to join our team! You will be responsible for supporting our Appliance Repair staff to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. You are detail-oriented and take pride in being highly organized. With a knack for building processes and communicating effectively, you play a key role in helping our team stay efficient so we can serve our customers! The primary focus of this position will be to coordinate our appliance repair department. Responsibilities: Respond to customer inquiries timely and professionally Perform general office duties Order parts, process them into inventory, and submit for returns Prepare operational reports and schedules to ensure accuracy and efficiency Handle invoicing and collections process Monitor the facility to ensure that it remains safe, clean, and well-maintained Schedule and call customers expecting delivery and service appointments Qualifications: 2+ years of office and/or customer service experience Strong attention to detail, solid organization, and time management capabilities Outstanding written and verbal communication skills Self-motivated with the ability to manage multiple priorities General computer proficiency Mechanical/repair background preferred but not required Benefits/Perks: Flexible Scheduling Growth and Career Advancement Opportunities Great Working Environment Cole's Appliance and Home Furnishings is a family-owned company that has been serving the area for over 60 years! We offer flexible scheduling and a friendly work environment. Cole's is located in beautiful Northeast Michigan, near Lake Huron and other smaller inland lakes. The area is perfect for hunting, fishing, and anything outdoors. Northeast Michigan is an area with a reasonable cost of living. Compensation: $12.00 - $18.00 per hour Independent Retail offers a myriad of opportunities for people of all backgrounds. When you think of jobs in retail, sales associates and store managers are probably the positions which come to mind. But what if we told you that 44% of people who work in retail don't work in sales? Retail offers flexible, collaborative careers in logistics, marketing, project management, finance, merchandising, purchasing, technical trades, and customer service - to name just a few. Retail companies are also some of the most exciting brands in the country - and they're driving the industry's innovations in customer experience. Retail is the #1 private-sector employer in the country If you're seeking to make an impact from the start of your career, spark impressive change, learn new or innovative skills and most importantly, gain success in a field that rewards ambitious hard workers, retail is for you! This employment opportunity is available at the organization listed at the top of this page. Your application will go directly to them and all hiring decisions will be made by their management. All inquiries should be made directly with the organization that posted this employment opportunity.

Onsite job opportunity Schedule: Some nights and weekends based on business need/meetings a couple times per month. Provides administrative support for Director level positions through the appropriate use of technology and/or other tools. Assists with the day-to-day operations of the department and provides excellent customer service. Exhibits initiative, ability to multi-task and knowledge to meet deadlines, handle multiple priorities, and build trust and credibility with leadership team. Essential Functions Utilizes the appropriate technology and software application to maximize efficiency and effectiveness of department workload including timekeeping editing, managing SharePoint pages, and processing invoices. Greets and communicates in a manner consistent with the organization's core values, and follows established policies for confidentiality. Answers telephone, takes messages, welcomes visitors and provides/relays information in a manner consistent with hospitality standards. Uses problem solving and marketing skills to communicate in a position of high visibility. Independently composes original correspondence, prepares and disseminates meeting agendas, minutes and supplementary materials as needed, and updating websites with minutes, meeting information, board members, etc. Performs/coordinates office duties such as sorting/distributing mail, copying, filing, faxing, completing forms, and ordering/maintaining equipment/supplies. Schedules meetings, appointments, and manages calendars for directors. Uses independent judgments regarding priorities/rescheduling and initiating communication and activities in order to ensure an efficient calendar of events. Arranges for meetings and makes travel arrangements as needed. Collects, compiles and prepares data for analysis and develops systems that facilitate tracking of data. Independently maintains accountability for completion of assigned projects. Ensures confidentiality of all sensitive information, data, and communications in order to protect privacy, maintain confidentiality and protect the organization. Qualifications Required Associate's Degree or equivalent business, office administration, secretarial science, or related field 3 years of relevant experience Secretarial or administrative support Preferred Bachelor's Degree related field About Corewell Health As a team member at Corewell Health, you will play an essential role in delivering personalized health care to our patients, members and our communities. We are committed to cultivating and investing in YOU. Our top-notch teams are comprised of collaborators, leaders and innovators that continue to build on one shared mission statement - to improve health, instill humanity and inspire hope. Join a nationally recognized health system with an ambitious vision of continued advancement and excellence. How Corewell Health cares for you Comprehensive benefits package to meet your financial, health, and work/life balance goals. Learn more here. On-demand pay program powered by Payactiv Discounts directory with deals on the things that matter to you, like restaurants, phone plans, spas, and more! Optional identity theft protection, home and auto insurance, pet insurance Traditional and Roth retirement options with service contribution and match savings Eligibility for benefits is determined by employment type and status Primary Location SITE - Watervliet Hospital - 400 Medical Park Dr - Watervliet Department Name Site Admin - Watervliet Hosp Employment Type Full time Shift Day (United States of America) Weekly Scheduled Hours 40 Hours of Work 8:00 a.m. - 5:00 p.m. Days Worked Monday - Friday Weekend Frequency Variable weekends CURRENT COREWELL HEALTH TEAM MEMBERS - Please apply through Find Jobs from your Workday team member account. This career site is for Non-Corewell Health team members only. Corewell Health is committed to providing a safe environment for our team members, patients, visitors, and community. We require a drug-free workplace and require team members to comply with the MMR, Varicella, Tdap, and Influenza vaccine requirement if in an on-site or hybrid workplace category. We are committed to supporting prospective team members who require reasonable accommodations to participate in the job application process, to perform the essential functions of a job, or to enjoy equal benefits and privileges of employment due to a disability, pregnancy, or sincerely held religious belief. Corewell Health grants equal employment opportunity to all qualified persons without regard to race, color, national origin, sex, disability, age, religion, genetic information, marital status, height, weight, gender, pregnancy, sexual orientation, gender identity or expression, veteran status, or any other legally protected category. An interconnected, collaborative culture where all are encouraged to bring their whole selves to work, is vital to the health of our organization. As a health system, we advocate for equity as we care for our patients, our communities, and each other. From workshops that develop cultural intelligence, to our inclusion resource groups for people to find community and empowerment at work, we are dedicated to ongoing resources that advance our values of diversity, equity, and inclusion in all that we do. We invite those that share in our commitment to join our team. You may request assistance in completing the application process by calling ************.

Provides support to management to contribute to the overall efficient operation of the department. ESSENTIAL REQUIREMENTS Responsible for managing vehicle titles held as collateral for loans. This role involves collecting, processing, and maintaining vehicle titles, placing liens, and ensuring compliance with state and federal regulations. Collects and processes vehicle titles from customers and dealerships. Verifies the accuracy and completeness of title documents. Ensures all titles are properly recorded and stored securely. Places liens on vehicle titles as required by loan agreements. Ensures all lien placements are accurately recorded in the bank's system. Responds to customer inquiries regarding vehicle titles and liens. Works closely with loan officers and other bank staff to resolve title-related issues. Regular and predictable attendance is an essential requirement of the position. Completes assigned compliance training related to the position. Stays updated on all applicable laws and regulations that apply to the position and comply with the requirements. NON-ESSENTIAL FUNCTIONS Performs all other duties as assigned. EXPERIENCE/SKILLS One (1) year of experience in a similar role, preferably in a banking or automotive environment. Strong knowledge of vehicle title and lien processes. Excellent attention to detail and organizational skills. Strong communication and interpersonal skills. Ability to work independently and as part of a team. Proficiency in Microsoft Office Suite. EDUCATION High school diploma or equivalent; bachelor's degree in finance, business, or related field preferred. TRAVEL REQUIREMENTS Minimal or occasional travel for meetings, projects or training as needed. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals to perform the essential functions. While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds. EQUIPMENT MS Office PC, fax, phone and standard office equipment.

Salary: $42,000 - $48,000 annually Why This Opportunity Stands Out Reliable and Reputable Employer: Work for a well-established organization with a strong presence in the South Bend area and a reputation for operational excellence. Supportive Office Culture: Join a team that values organization, communication, and mutual respect in a fast-paced but friendly environment. South Bend Lifestyle Perks: Enjoy a vibrant city with access to Notre Dame, cultural events, and a revitalized downtown-all with a manageable cost of living. Career Stability and Growth: This role offers long-term stability with opportunities to grow into office management or executive support roles. Training and Impact: Receive structured onboarding and play a key role in keeping operations running smoothly and efficiently. Key Responsibilities Manage scheduling, correspondence, and document preparation for internal teams Maintain organized filing systems and office records Coordinate meetings, travel arrangements, and event logistics Serve as a point of contact for internal and external communications Support general office operations including supply management and vendor coordination Qualifications Minimum 2 years of experience in administrative support or office coordination Proficiency in Microsoft Office Suite and general office software Strong organizational and communication skills This position is on-site and located in South Bend, Indiana Click here to apply online

Reports to the Director of Associate Population Health. Supports the Employee Health and Associate Wellness teams by assisting in the planning, development, implementation, and monitoring of company-wide total wellbeing initiatives, while also performing key administrative and clerical duties. This role helps facilitate appointments, maintain accurate records, coordinate communications, and ensure smooth daily operations for both Employee Health and the Associate Wellness program. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Employee Health & Administrative Support * Serve as the primary administrative assistant for Employee Health and the Associate Wellness team. * Schedule and confirm Employee Health and wellness appointments. * Assist with data entry, chart maintenance, and document management within Employee Health record systems. * Manage incoming calls, emails, and correspondence related to Employee Health and wellness appointments. * Support staff with clerical tasks including filing, scanning, faxing, copying, and preparing packets or materials for clinics and screenings. * Maintain office supplies, inventory, and assist with vendor coordination for Employee Health clinics. * Provide administrative support for compliance tracking, reporting, and communication related to vaccinations, screenings, and wellbeing initiatives. Coordinates Associate Wellness Benefit Programs by: * Working with vendors and internal parties regarding annual plan set-up, scheduling, and communication of program. * Tracking program participation and communicating non-participant information to vendors as necessary. * Working closely with the PBM to establish 340B program eligibility based on participation results. * Communicating results of the annual program with associates and assisting with the development of future wellness programs and initiatives based on these results. * Coordinating annual wellness celebration activities. * Participating as a member of the Total Wellbeing Committee. * Answering employee questions regarding wellbeing programs. * Managing and tracking monthly billings and premium payments for the Wellness program. * Assisting in drafting employee communications with respect to wellbeing programming to provide continuing education. * Implementing wellbeing-related activities (e.g., health screenings, lunch-and-learn seminars, fitness classes). * Staying current on national wellness initiatives and maintaining a network of resources to enhance participation. Acts as a Liaison with Benefit Plan Third-Party Administrators by: * Serving as a contact for employees across all Beacon entities for benefits-related questions or concerns. * Responding in a timely manner to inquiries (phone, email, or in person) and explaining various benefits including paid time off, health/dental/life insurance, FSA, COBRA, tuition reimbursement, employee discounts, and other applicable benefits. * Developing and maintaining strong working relationships with Third-Party Administrators and other vendors. * Playing a key role in activities related to Open Enrollment, including communications and employee support. * Communicating with the Benefits and Compensation Administrator regarding adjustments to employee data maintained in PeopleSoft (e.g., benefits added or terminated). Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Performing special projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience Associate's degree required; bachelor's degree in Human Resources, Business Administration, or related field preferred. Three to five years of related administrative or HR experience, preferably within a healthcare or wellness environment. Experience supporting Employee Health, wellness, or benefit programs strongly preferred. Knowledge & Skills * Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and comfortable learning HR/health databases. * Excellent organizational, customer service, and communication skills (written and verbal). * Strong attention to detail, accuracy, and confidentiality. * Ability to work independently, manage multiple projects, and prioritize competing tasks. * Professional demeanor with the ability to interact effectively with employees, leadership, and vendors. * Demonstrated flexibility, discretion, and a service-oriented mindset. Working Conditions * Primarily office-based with occasional onsite presence at Employee Health clinics or wellness events. A fast-paced environment that requires adaptability and strong time management skills. Physical Demands * Requires physical ability to perform administrative tasks (sitting, standing, light lifting, bending, walking to clinic areas).

Job DescriptionSalary: 15.50-17.50+ DOE The Front Office Administrator plays a critical role in supporting daily business operations by managing administrative, billing, and reporting functions using proprietary internal software systems. This position serves as the primary point of contact for incoming communications and provides essential support across accounting, purchasing, and operational departments. Accuracy, discretion, and strong organizational skills are key to success in this role. Key Responsibilities Administrative & Front Office Support Serve as the first point of contact by answering and directing incoming phone calls professionally Greet visitors and coordinate basic front office logistics Provide general administrative support to management and operations teams Billing & Data Entry Enter billing information accurately into proprietary internal software systems Review data for completeness and accuracy prior to submission Assist with invoice tracking and basic billing inquiries Purchasing & Order Entry Enter purchase orders into proprietary systems based on internal requests Verify purchase order details, pricing, and quantities Coordinate with internal departments to ensure timely processing Timekeeping & Payroll Support Collect, review, and enter employee time cards Ensure accuracy of hours, job codes, and approvals prior to payroll submission Reporting & Recordkeeping Assist with monthly reporting, including compiling data from multiple sources Maintain organized electronic and physical records Support audits, reconciliations, and internal reviews as needed Required Qualifications High school diploma or equivalent (Associates degree preferred) 2+ years of experience in an administrative or front office role Experience working with proprietary or custom business software Strong data entry skills with high attention to detail Proficiency in Microsoft Office (Excel, Word, Outlook) Ability to manage multiple priorities in a fast-paced environment Preferred Skills & Attributes Strong organizational and time-management skills Timeliness and professionalism Attendance is critical Professional phone etiquette and communication skills Discretion when handling confidential employee and company information QuickBooks Experience Manufacturing Experience Self-starter with the ability to work independently and as part of a team Comfortable working with structured processes and deadlines Monday - Friday 8:00 AM - 3:00 PM CST

Job Title: Administrative Assistant I Period: 09/30/2024 to 09/30/2025 - potential for extension Hours/Week: 40 hours (Hours over 40 will be paid at Time and a Half) Rate: $15/hr Contract Type: W2 only Scope of Services: Provides clerical support to a smaller department or group of individuals or works in conjunction with other clerical staff to support a work area or division. Proficiency in one to two software programs is required. May also assist with phone coverage, report preparation and meeting scheduling. Role, Responsibilities, and Deliverables: Provide clerical support by performing tasks such as data entry, filing, and maintaining records. Assist with phone coverage, including answering and directing incoming calls in a professional manner. Prepare reports and documents accurately and in a timely manner, ensuring adherence to established formatting and quality standards. Coordinate and schedule meetings, including arranging venues, sending invitations, and preparing meeting materials. Collaborate with other clerical staff members to streamline administrative processes and improve efficiency within the department or work area. Timely and accurate completion of clerical tasks, including data entry, filing, and record maintenance. Professional handling of incoming calls and effective communication with internal and external stakeholders. Preparation of reports and documents that meet quality standards and contribute to informed decision-making. Efficient coordination and scheduling of meetings, ensuring all logistical aspects are managed effectively. Active participation in process improvement initiatives to enhance administrative efficiency and effectiveness. Experience: Proficiency in one to two software programs, such as Microsoft Office Suite, is required. Prior experience in providing clerical support or administrative assistance is preferred. Strong organizational skills and attention to detail are essential for success in this role. Excellent communication skills, both written and verbal, are necessary to interact effectively with colleagues and stakeholders. Ability to prioritize tasks, manage time efficiently, and work collaboratively in a team environment. JOB CODE: ABOJP00036114