Administrative Specialist Jobs in Sun City, AZ

- Independent Financial Advisor Established Independent Financial Advisor is seeking a detail-oriented Administrative Assistant to support daily operations and client engagement. This role is integral to ensuring efficiency in financial planning processes and delivering superior service to clients. Responsibilities The successful candidate will be responsible for: Answering inbound calls professionally and assisting clients with inquiries. Preparing new account documentation and service-related paperwork. Managing and maintaining client databases, ensuring accuracy and completeness. Providing professional customer service in person and via phone. Processing money-movement and wire transfer transactions. Coordinating and resolving client service requests in a timely manner. Scheduling client meetings, referral call appointments and maintaining the advisor's calendar. Compiling account review spreadsheets. Managing website content updates and social media posts. Organizing client events and marketing workshops. Preparing Monthly Newsletter for Referral Partners Overseeing electronic filing systems and processing mail, emails, faxes, and voicemails efficiently. Qualifications & Skills The ideal candidate will possess the following: Exceptional verbal and written communication skills. Strong organizational skills and attention to detail. Ability to prioritize tasks, meets deadlines consistently and requires minimal supervision to achieve objectives. Proficiency in CRM software and standard office applications. Professional demeanor with a commitment to client service excellence. Requirements Experience: Minimum 5 years of office administration; 1 year of experience in financial services (preferred). Background Check: Must pass criminal, financial, and civil screenings (no felonies or criminal convictions; good credit required) this is not a flexible requirement. This position is subject to on-going Periodic Industry Required Review and Audit. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM. Compensation: Salary $48,000 per year plus Retirement Savings, Medical, Dental and PTO. Location: Arrowhead Area, NW Peoria (occasional remote work possible). If you meet these qualifications and are looking for a dynamic administrative role within the financial sector, we encourage you to apply. Please forward Resume to ******************************

We are seeking a dedicated and detail-oriented Administrative Assistant to support an established Independent Financial Advisor. This full-time, in-office role is essential to ensuring efficient daily operations and delivering superior client service. The ideal candidate will possess strong organizational and communication skills and have a professional demeanor, with prior experience in office administration and financial services preferred. Responsibilities: Professionally answer inbound calls and assist clients with inquiries. Prepare new account documentation and service-related paperwork. Manage and maintain accurate client databases and records. Provide excellent customer service in-person and over the phone. Process money movement transactions, including wire transfers. Coordinate and resolve client service requests in a timely manner. Schedule client meetings, referral calls, and maintain the advisor's calendar. Compile account review spreadsheets and other reporting as needed. Manage website content updates and social media posts. Organize client events and marketing workshops. Prepare and distribute monthly newsletters for referral partners. Oversee electronic filing systems and manage incoming mail, emails, faxes, and voicemails efficiently. Requirements: 5 years of office administration experience preferred. 1 year of financial services industry experience preferred. Exceptional verbal and written communication skills. Strong attention to detail and organizational skills. Ability to prioritize tasks, meet deadlines, and work independently. Proficiency in CRM systems and standard office applications. Professional demeanor and commitment to delivering excellent client service. Must pass a criminal, financial, and civil background check (no felonies or criminal convictions; good credit required). This is a non-negotiable requirement due to industry regulations. This position is subject to ongoing periodic industry-required reviews and audits. Work Schedule: Full-time, Monday-Friday, 9:00 AM - 5:00 PM (occasional remote work possible). Compensation: $48,000 per year, plus Medical, Dental, and Paid PTO. Location: Arrowhead Area, NW Peoria, AZ. Equal Opportunity Employer: This is an equal-opportunity employer. We embrace diversity and inclusion and are committed to creating a workplace that celebrates and supports the diversity of our employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Russell Tobin's client a leading health insurance company is hiring an Administrative Assistant in Phoenix, AZ 85021 (Onsite) Job Title: Administrative Assistant Hours: Standard Business Hours Job Duration: 03+ Months with the possibility of extension Pay Range: $19.88/hr. - $20.88/hr. on W2 Job Description: We are seeking an Administrative Support professional to perform various clerical and administrative tasks, ensuring excellence, privacy, quality, and compliance. This position requires versatility in handling multi-functional duties while providing guidance and assistance to both internal and external customers. The role involves organizing office operations, managing correspondence, and assisting departmental staff with administrative tasks to meet business goals. Major Responsibilities: Perform daily office operations such as filing, organizing, copying, scanning, answering phones, and distributing materials. Organize and compile correspondence and documents using prescribed methods (alphabetical, numerical, etc.). Coordinate with team members to update and generate correspondence, departmental files, systems, and manuals. Provide assistance to internal and external customers via phone, email, and in-person communication. Assist departmental staff with various clerical and administrative tasks and projects. Meet quality, quantity, and timeliness standards in alignment with department performance goals. Demonstrate knowledge of required systems, procedures, forms, and manuals. Adhere to a full-time work schedule, completing 40 hours per week and any additional hours as needed to meet business requirements. Perform any other duties as assigned by management. Skills & Competencies: Required Skills: Proficiency in office equipment (copiers, fax machines, scanners, telephones). Ability to type 35 words per minute with 5% or less error rate. Basic knowledge of word processing, spreadsheet, and database software. Intermediate proficiency in PC usage. Capable of sitting or standing for extended periods (8+ hours per day). Light manual work, including lifting up to 20 pounds. Professional Competencies: Strong verbal and written communication skills. Maintain confidentiality and privacy at all times. Manage a diverse administrative workload under tight deadlines. Basic investigative and analytical skills. Navigate, input, and maintain data across multiple systems. Adapt to a fast-paced, rapidly changing work environment. Build and maintain relationships in a collaborative team setting. Preferred Competencies: Knowledge of medical, pharmaceutical, and health services terminology. Understanding of the organization's services and operations. Qualifications & Education: Required Experience: 1+ years of experience in an office or clerical role. Required Education: High School Diploma or GED. Preferred Experience: 1+ years of experience in a health insurance, medical office, or health-related field. 1+ years of experience in a sales or marketing-related role. Preferred Education: Associate's Degree in a related field. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office and on the phones, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support). Responsibilities Answer and direct phone calls Act as first point of contact for visitors Scan and file mail and court documents Schedule initial consultations with prospective clients Data entry and organization Qualifications High school diploma or relevant work experience Ability to maintain a positive attitude Excellent communication skills Ability to multitask and handle high paced work environment

Brunel is currently searching for an Administration Assistant for a long-term contract position with our client located in Phoenix, Arizona. will be based in Phoenix, AZ and will report to the Contracts Manager. Area of Focus: Under general supervision, the incumbent will provide diversified administrative support for the leadership and staff of a functional unit at assigned project. Additional responsibilities: Coordinate the daily operation of the functional unit on the assigned project. Prepare agendas, transcribe and distribute minutes of committees, commissions and meetings. Perform complex, diversified and specialized secretarial/administrative work for site leadership or functional unit staff. Prepare and type memoranda, letters and reports. Create computer forms, templates and tables. Compile statistical data. Review and recommend new or enhanced operating procedures. Set up and maintain complex electronic and paper filing systems. Create and Maintain Contract Administration Logs/Registers such as Correspondence, Insurance, Payment, Contract Status and Change Orders/Change Order Requests. Transmittals of Contract Documents as required for record keeping. Interpret established policy and provide information for the resolution of problems. May attend meetings with or as a representative of their supervisor. Performs other duties as required. Job Scope: Nature of work: Works on mostly routine tasks and usually implements solution through individual effort Level of interaction: Collaborates mostly with peers in the same functional area, and/or department and has moderate external interaction Autonomy/decision making: Works under frequent supervision and has limited latitude to set objectives, priorities and timelines impacting the individual assigned area of work Budgetary responsibility: Has no budget responsibility. Managerial responsibility: Does not manage people, function, projects or programs Requirements: High School diploma or equivalent Five (5) years administrative/secretarial experience. Strong (oral and written) communication and documentation skills. Experience with heavy industrial engineering and construction projects administration Must be a self-starter, quick learner, highly productive and have strong business ethics. Must have working knowledge of standard Microsoft Office products. Ability to work with general office equipment such as a personal computer and keyboard and photocopier. Offer: Full-time employees are eligible for benefits. Benefits include medical, dental and vision that will begin on your first day of employment. 401K matching - 50% match, up to 3%.

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file organization based on office protocol Provide ad hoc support around office as needed Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite

IDR is seeking an Office Coordinator to join one of our top clients in Phoenix, Az! If you love working with people and are looking for an opportunity to join a large organization and work within an ever-growing team-oriented culture, please apply today! Must have skills: Previous experience with MS Outlook (needs to know their way around Outlook) High School diploma required Proficiency in PC operation and related software such as all Microsoft programs Nice to Have: Minimum of 1 year receptionist experience What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry leading organization Close-knit and team-oriented culture Why IDR? 20+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Dedicated Engagement Manager who is committed to you and your success Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 10 years in a row

Who are we? XNRGY Climate Systems is a North American leader in sustainable design and advanced manufacturing of custom air treatment systems focused on research and energy development contributing to the reduction of carbon footprint. We are excited to announce the opening of our new Technology headquarters in Mesa, Arizona in 2025. This expansion reflects our commitment to growth and innovation in the climate solutions industry. As part of this expansion in the US, XNRGY is seeking a qualified and experienced Receptionist/Office Coordinator to join its team. Reporting to the HR Operations Manager, This role requires excellent communication skills, the ability to multitask, and a strong sense of customer service. You will be responsible for greeting visitors, answering phones, setting up conference rooms for meetings, managing office supplies, and assisting with various clerical tasks as needed. An overview of your responsibilities: Greet and welcome visitors, clients, and employees with professionalism and courtesy Answer incoming calls, direct them to the appropriate staff members, and take messages as needed Manage office communications including emails, deliveries, and office mail Ensure the reception area is clean, organized, and stocked with necessary supplies Maintain office schedules, meeting rooms, and appointments Handle office supply inventory, placing orders when necessary, and ensuring proper stock levels Assist with various administrative tasks, including data entry, filing, and preparing documents Coordinate meetings and events, including scheduling, room preparation, and catering arrangements if needed Support office management and HR with employee-related tasks, such as onboarding or internal communications Provide backup support to other departments and assist with ad-hoc projects as assigned Stock Management: Track inventory levels, order necessary ingredients and supplies, and manage food costs to ensure profitability Office Supplies Management: Monitor and order necessary office supplies, keeping inventory updated Accommodation & Travel Arrangements: Manage accommodation and other needs for employees and clients (conference rooms, catering, transport, hotels) Scheduling: Plan and confirm appointments, update agendas (meeting room reservations), and manage upcoming visits (clients and employees) Meeting Catering: Coordinate meal orders for internal meetings, follow established procedures (forms and authorizations), and consolidate multiple requests when necessary Ensure cleanliness of all meeting spaces and liaise with the cleaning company when needed Meeting Preparation: Set up meeting rooms, arrange required equipment and resources, and provide snacks and beverages Ensure meeting rooms are tidy and in order once meetings conclude What you'll need, among other things! Bilingual in both Spanish and English High school diploma or equivalent (Associate's or Bachelor's degree preferred) 1-2 years of experience in an administrative or office support role, preferably in a receptionist or customer service position Strong verbal and written communication skills Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) Excellent organizational skills and attention to detail Ability to multitask and prioritize tasks in a fast-paced environment Professional and friendly demeanor with the ability to interact with individuals at all levels Ability to handle confidential information with discretion Why choose XNRGY! Competitive salary Medical, dental, and vision insurance 401 K Employee Assistance Program Paid time off A dynamic team, open to change to bring its color Modern state of the art facility with Industry 4.0 technology in Mesa, Arizona Being part of a green industry transformation Fast-growing dynamic environment where entrepreneurial spirit is recognized Inclusive and diversity-friendly environment Career advancement: XNRGY promotes internal promotion Electric charging stations At XNRGY Climate Systems, we are committed to fostering a diverse and inclusive workplace. We believe that a variety of backgrounds, experiences, and perspectives are essential to driving innovation and achieving success. We welcome individuals who share our passion for sustainability and who are eager to contribute to a more positive environmental future. Are you ready to join our driven team? Join a company that Values Courage, Community, Climate, Customer and Coherence. Be part of carving our footprint and joining a winning team!

About the Company Dinan & Company, LLC is a dynamic, rapidly growing firm providing professional expertise in Mergers and Acquisitions. Throughout our 35+year history, Dinan has successfully concluded transactions with many of the most prominent private equity and strategic acquirers. Headquartered in Phoenix, AZ, our network of experienced deal professionals stay on top of the key legal, financial and political trends that are essential to completing successful transactions. Dinan also has offices in Atlanta, GA, Chicago, IL, Nashville, TN and San Francisco, CA, and operates its own research affiliate in New Delhi, India. For additional background information, please visit our website at ******************** About the Role Dinan & Company is currently seeking an experienced Full-Time Administrative Assistant for our Phoenix, AZ office. The ideal candidate will be proactive, self-motivated, well-organized, reliable and detail oriented. Office hours are Monday through Friday from 7:00AM-4:00PM. Dinan offers a competitive compensation package based on experience plus paid holidays, PTO, and discretionary bonuses. Available benefits include medical, dental, vision, life insurance and a matching 401K plan. Comfortable office environment with a good work-life balance. Responsibilities Support all administrative duties in the office and ensure that office is operating smoothly Prepare reports, memos, letters, and other documents Assist answering and screening incoming calls in an expeditious manner CRM system data input and updates Filing and retrieving corporate records, documents, and reports Research and prepare documents for review and presentation Arrange travel and maintain expense reports for executives Manage office supplies inventory and place orders as necessary Assist in event planning for corporate outings Manage multiple priorities and actions simultaneously Qualifications HS diploma along with a minimum of 3 years' experience as an Administrative Assistant or other relevant administrative support Required Skills Must be a team player and possess good interpersonal skills Excellent organizational skills and the ability to work independently with minimum supervision Computer skills required include knowledge of Microsoft 365: Word, PowerPoint, Outlook, and Excel Proactive with attention to detail and excellent follow-up Professional appearance, demeanor, and attitude towards our clients

We're looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills. Key Responsibilities: Assist with expense reports, travel, and general admin support Set up new clients/projects in PeopleSoft Upload contracts into Agiloft Manage tax return workflow in UserVerse and e-file via GoSystems Handle document signatures with DocuSign Draft and edit internal and client-facing documents Support local marketing events and company-wide meetings Provide front desk coverage and maintain office spaces Perform general word processing and proofing tasks Qualifications: High School Diploma or GED (Required); Bachelor's Degree (Preferred) 3+ years of administrative experience (Required) Professional services experience (Preferred) Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint) Experience with PeopleSoft (Preferred) Key Skills: Strong attention to detail and organizational skills Excellent written and verbal communication Ability to multitask and meet deadlines Discretion handling confidential information Team player with a proactive attitude Apply today to join a professional and collaborative team where your skills make a real impact!

Key Responsibilities: Office Operations and Coordination: Answer phone calls and respond to inquiries professionally and promptly. Accept and organize deliveries, ensuring the office and property supplies are well-stocked. Maintain a clean, organized, and efficient office environment. Track and manage inventory for the office and properties. Prepare and pack linens and consumable supplies for upcoming cleanings. Scheduling and Staff Coordination: Schedule housekeepers, inspection staff, and maintenance personnel to ensure efficient workflows. Update and manage staff schedules to align with business priorities. Coordinate linen pick-ups and deliveries with the linen company. Respond to staff inquiries and ensure all schedules are communicated effectively. Property Care and Management: Restock consumable supplies for properties, ensuring readiness for housekeeping and inspection staff. File claims with booking platforms (e.g., VRBO, Airbnb) for property damages and track resolution. Respond to inquiries regarding housekeeping, maintenance, and property care. Monitor properties for cleanliness, maintenance needs, and operational readiness. Administrative Support: Manage and input data into Track Hospitality Software and other platforms. Supervise schedules for maintenance, housekeeping, property inspectors, and vendors. Order supplies for the office and properties (e.g., propane, toiletries, paper products). File, update, and organize property onboarding and inventory information ensuring readiness for staff and accuracy for guests. Maintain records of damages, repairs, and claims across properties. Guest and Client Relations: Greet and coordinate with guests or clients when required. Oversee the property access details and coordinate the setup of door codes and guest access procedures. Schedule repairs with handymen or service providers. Schedule inspections during property vacancies. Use problem-solving skills to mediate and resolve issues effectively. Qualifications & Requirements Proven experience in administrative coordination or property coordination roles. Exceptional organizational skills and attention to detail. Key Qualifications: Strong communication and customer service skills. Ability to manage multiple tasks, schedules, and priorities simultaneously. Experience with property management software (e.g., Track) is a plus. Proficiency in Microsoft Office Suite (Word, Excel) and Google Workspace (Docs, Sheets). Ability to work independently and problem-solve under pressure. Reliable transportation and availability to meet job requirements. Requirements: Minimum of 1 year of professional home services experience or a combination of other equivalent service industry experience. Authorization to work in the U.S. Ability to communicate effectively in English. This includes the ability to read and write in English as well as speak and understand English in person and over the phone. Reliable transportation and the legal ability to drive. Must pass a criminal background check. Ability to maintain professionalism in work settings at all times. 1 This job will require the following physical capabilities: Regularly lift 10-60 lbs of weight; Walking, sitting, crouching, standing, pushing & pulling, ascending & descending stairs/ladder/step stool; Seeing and navigating an environment visually; and Utilizing a phone or tablet to access the Track portals. Additional Requirements: Must be approachable, professional, and friendly. On-call availability for urgent guest or property needs. Strong problem-solving abilities and a proactive mindset. Compensation: Base Salary: Range: $35,000 to $40,000 annually Bonuses (Performance-Based): Housekeeping Recruit Bonus: $300 for each housekeeper who exceeds the 6-month probation. Client Recruit Bonus: $100 for each client engaging in 3+ cleanings. End of Year Bonus: $500 for meeting service expectations. Benefits: Paid Time Off (PTO): Offer 10-15 days annually. Flexible Schedule Opportunities: After an initial period of in-office work. Professional Development Opportunities: Paid training or courses related to property management or administrative skills. Growth Potential: At Neighbors Luxury and The Abode Pro, we are a fast-growing company where talented team members have the opportunity to shape their careers and grow alongside us. This position offers a unique ground-level opportunity to make a significant impact in our day-to-day operations. As the company expands, there will be opportunities for advancement into leadership roles, such as Office Manager, Operations Manager, or other senior-level positions. We value promoting from within and recognize team members who demonstrate initiative, leadership, and a commitment to excellence We believe in recognizing and rewarding hard work, dedication, and results. This position includes regular performance reviews, where we will evaluate your contributions, achievements, and growth within the role. Based on performance and company success, there will be opportunities for salary increases and expanded responsibilities. As a growing company, we are committed to supporting the professional development and career advancement of our team members.

The admin assistant provides essential support to ensure smooth office operations, managing schedules, communications, and general administrative tasks like filing, data entry, and answering phones. Communication: Answering and directing phone calls. Managing email correspondence. Preparing and distributing memos, letters, and other documents. Handling incoming and outgoing mail. Scheduling and Coordination: Scheduling appointments, meetings, and travel arrangements. Managing calendars and reminders. Coordinating meetings and events. Organization and Filing: Maintaining organized filing systems, both physical and digital. Organizing and retrieving documents and information. Preparing reports and presentations. General Office Support: Answering phones and greeting visitors. Ordering office supplies and equipment. Maintaining office equipment and supplies. Assisting with data entry and other clerical tasks. Other Potential Responsibilities: Assisting with project management, such as tracking deadlines and facilitating communication. Handling expense reporting and basic accounting tasks. Providing support to multiple departments or managers. Conducting research and preparing reports. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

】 Office Administrator ( Exempt ) 【Summary】 This position is responsible for coordinating and managing a variety of office administration functions including HR support, day-to-day office management and reception, shipping/receiving, purchasing, and sales and service support for various locations of the company. 【Essential Duties】 Office Administration • Provide general office support including mail distribution, answering telephones, filing, catering, ordering supplies, etc. • Take minutes for meetings and hearings. • Ensure operations of office equipment by completing maintenance and calling of repairs • Organize and compile company records and documentation • Schedule meetings, organize calendars, and record meeting minutes • Prepare well packed shipments and maintain all shipping materials, such as boxes, cushions, bubble wrap, shipping tape, etc. Receive and distribute packages accordingly. • Support travel arrangements (domestics and international) including hotel, flights, rental car, etc. • Studies and implements management policies and procedures in order to improve the effectiveness and efficiency of workflow and reporting procedures. • Manages and renews contracts with corporate service agencies, such as insurances, benefits, vehicles, office leases, etc. • Prepares and files statements and reports for government and insurance agencies as required. • Identifies administrative needs and develops appropriate solutions or recommendations. • Coordinates activities of various departments or employees within the Company. • Interprets and applies laws, rules, and regulations applicable to the organization. • Handles employees' inquiries and refers matters to the appropriate party and follow up as necessary • Answer general inquiries from customers, vendors, or other colleagues • Handle sensitive information in a confidential manner • Assist Field Service Engineers for scheduling meetings and reporting. • Perform other related duties and responsibilities, as assigned Inventory, Parts and Asset Management • Searches and maintains inventory records to determine if parts and/or products on hand is in sufficient quantity. • Assures that the ordered parts and/or products are delivered on schedule, at the negotiated price, and meets the quality standards of the company. • Coordinates appropriate methods needed to distribute parts and/or products in a cost-effective manner to and from the supplier. • Adapt and use internal and customer portal sites for purchase orders and reporting. • Prepares requisitions, purchase orders and other forms as directed. • Communicates with the accounting team to assure the timely processing of inventory payables and other inventory accounting related matters. • Interfaces with the sales and service team to coordinate purchasing management • Interfaces with the sales and service team to coordinate proper inventory management. • Confirms items, prices and freight costs of purchasing shipments to verify information against bills of lading, invoices, orders, or other records; forwards invoices to the accounting department. • Communicates in a professional manner with supplier(s) (i.e. MRF in providing RFQ, negotiating pricing, delivery schedule) and headquarters in Japan (i.e. in providing delivery schedule to Japan). • Organize information in a variety of formats (Excel charts, diagrams, email, etc.) in a timely manner • Creates and arranges periodical (i.e. annual) cost reduction negotiation with suppliers • Coordinate and keep records for registering and disposing assets, inventory, parts. • Assists and performs other projects as assigned by management. Export/Import and Shipping/Receiving • Coordinate with the logistic teams, below tasks will be performed • Collect import, export, shipping documentation, review, and processing. • With knowledge of export and import regulations, prepare shipping document. (Export, Import and domestic shipment) • Daily tracking & follow up on all shipments. Arrange shipment on forwarding specified destinations. • Awareness of import & export regulations of documentation, packaging, and labeling requirements for each country, and prepare such. • Involve with the physical shipment handling. Able to handle 100+ lbs shipment with use of hand tools, such as dolly. • Create shipment. Able to pack product with secure cushions. Maintain all shipping materials, such as boxes, cushions, and shipping tapes, etc. • Investigate and resolve troubled shipment. Keep management, Sales, and HQ informed of any issues or problems. • Communicate with custom brokers on documentation. If necessary, research and prepare document. • Communicate with the freight forwarders in managing shipment schedules. • Answer general inquiries from customers, vendors, or other colleagues and assist their shipment. • Hazardous Goods knowledge preferred. • Update HQ in Japan regarding shipment status. Human Resources Assistance • Support recruiting activities such as organize interviews, and preparation of onboarding. • Advises management in appropriate resolution of employee relations issues. • Handles employees' inquiries in regards to the Company's policies, procedures; investigates employee complaints. • Assists and execute human resources policies and procedures. • Support various matters for HQ employees • Identifies legal requirement and government reporting regulations and ensures policies, procedures, and reporting are in compliance. Other & Miscellaneous • Seeks constant improvement, more efficient and less expensive ways and means in work processes. • Performs other duties and projects as assigned by Company management. • Maintains high ethical standards in the workplace. • Reports all irregular issues and problems to management for solution. • Maintains good communication with supervisors, other staff members, customers and others. • Complies with all company policies and procedures. • Responsible for maintaining a clean and safe working area • May occasionally need to travel locally by car for business purposes. No overnight business travel is required. • The employee must occasionally lift and/or move up to 15 pounds. • Employee must be able to handle 100+ lbs. shipment with use of hand tools, such as dolly. 【Working Hours, Working style】 5 days / week required in office (Monday - Friday, 9 AM - 5 PM, additional hours as needed) 【Working Location】 South Chandler, AZ 【Salary, Benefit】 $55K-65K ( eligible for additional payment for additional hours worked ) Medical, Dental, Vision ( 100% of monthly premiums for Employee, spouse/partner, and dependent children fully paid for by the Company ) Life Insurance, 401K, Paid Vacation, Paid Sick/Family Leave, Sabbatical, Commuting Allowance(from home to office), Mindfulness/Self-Inmrovement, Amazon&Internet Reimbursement 【Minimal Required Essential Job Skills】 Software includes the use of Windows operating system & MS Office. Accuracy, Attention to Detail, Basic Math Skills, Communications (Oral & Written), Dependability/Reliability, Initiative/Follow Through, Listening & Understanding, Diplomacy, Confidentiality, Multitasking, Office Management, Planning & Organizing, Supervisory, Team Worker. 【Qualifications】 • Bachelor's degree (B.A.) from a four-year college or university or equivalent combination of education and experience. • Between one or two years of previous work experience in a similar position.

Sales Team Assistants are responsible for building relationships with advisors through all steps of the onboarding/client engagement process. Responsibilities: Cultivate new advisors/agent relationships Manage and utilize database for contact tracking Gain understanding of Quantum products/services and competitive landscape Act as Liaison between advisor and all departments within Quantum Coordinate conference calls and webinars and all advisor/team travel Assist as an admin for sales leader Desired Skills and Experience: Industry experience not required Must be available to work in the office (not remote) 1-3 year Admin experience preferred, must have good attention to details All applicants are required to take a PI Survey and are subject to a background check prior to hire. The Quantum Group is an Equal Opportunity Employer.

We are seeking a detail-oriented and customer-focused Travel Accommodations Assistant to join our team. In this role, you will assist clients in selecting and booking accommodations that align with their travel needs and preferences. Your expertise in hospitality options, reservation management, and customer service will ensure a smooth and enjoyable travel experience for our clients. This is a virtual position, offering flexibility and an opportunity to build a rewarding career in the travel industry. Our company values outstanding service and rewards your success with a generous commission rate. Key Responsibilities: Assist clients in selecting and booking hotels, resorts, vacation rentals, and other accommodations. Provide personalized recommendations based on client preferences, budget, and travel itinerary. Manage reservations, modifications, and special accommodation requests. Collaborate with hospitality partners to secure the best options and exclusive deals for clients. Stay informed on travel trends, accommodation promotions, and industry regulations. Deliver exceptional customer service and ensure client satisfaction throughout the booking process. Qualifications: Strong communication and customer service skills. Passion for travel, hospitality, and assisting clients with their accommodations. Ability to multitask and manage multiple client inquiries efficiently. No prior experience required comprehensive training is provided. Familiarity with booking systems and online travel platforms is a plus but not required. Benefits: Virtual work with a flexible schedule. Opportunities for career growth in the travel and hospitality industry. Training and ongoing support to ensure success.

We build more than buildings. We are building greatness, in both our projects and our people. The combination of our people, culture, and unique project delivery approach truly differentiates us - it is why our associates come here, and why they stay. Team Opus associates collaborate to advance our client goals, our communities, and their careers. At Opus, you have an unmatched opportunity with a growing, industry leading organization to learn and develop professionally, while having fun along the way. Our award-winning teams are united by one mission and are driven to deliver impactful results. We value our associates and the time they spend building more with us. We offer a comprehensive suite of benefits aimed at supporting them in and out of the workplace, including: healthcare, dental and vision coverage a 401(k) plan and immediate company match a student loan payback program paid time off paid holidays birthday holiday community time off caregiver leave tuition reimbursement paid licensures and professional memberships The hourly wage for this position is $24.31 - $36.50, depending on qualifications and experience. We are committed to providing fair and competitive pay practices and ensuring compliance with all applicable pay transparency regulations. The Executive Assistant & Office Coordinator provides general support to the whole office and works closely with the development team to organize, support, create and implement the operational, administrative and marketing requirements for the team. Responsibilities include complete administrative support, marketing coordination, project management and event coordination for the development team. Working hours for this position are flexible but an example could be 9am - 3pm; 4 - 5 days per week or 20 - 30 hours per week. DUTIES AND RESPONSIBILITIES Administrative & General Office Support Coordinate the timely processing of job-specific correspondence, proposals, and project promotion packages, due diligence materials, contracts and agreements. Create and maintain real estate and related accounting job files, filing systems and database systems. Maintain efficient document storage and retention for the office, including allocating file storage locations, establishing and maintaining index system, and filing/retrieval of documents to/from current files and off-site storage. Coordinate usage and help manage capacity of electronic storage. Assist on a regular basis with the timely updating of CRM (Customer Relationship Management) database. Coordinate meeting and conference calls with brokers, consultants, landowners and lenders and maintain calendars. Maintain and update project meeting notes as required. Assist with the coordination of rental property matters, as requested. Screen calls from potential tenants/customers. Contact and schedule property cleaning services as requested. Ensure proper lease execution and distribution. Coordinate travel arrangements and prepare and process monthly expense reports for assigned team members. Prepare general correspondence, reports, spreadsheets and presentations as requested. Perform receptionist duties, including greeting and screening visitors and operating the main switchboard. Open and distribute mail, prepare outgoing FedEx, UPS and USPS packages and mailings. Perform or coordinate copying and printing tasks, including the coordination of projects with outside reproduction service vendors. Provide other general support, including phone call screening and scheduling for specified members of the real estate team. Coordinate office and associate events as requested or assigned. Assist staff with other administrative duties as requested. Maintain knowledge of Opus administrative policies and procedures. Assist with research projects as necessary. Development and Project Management Support Support development team in new business efforts, including assisting with preparation of letters of intent, proposals, responses to RFP's/RFQ's, etc. Assist with project specific municipal and agency approvals and submittals. Develop and prepare correspondence, reports and presentations. Maintain records of projects and information in proprietary CRM database. Maintain security and confidentiality of files, records and lists. Coordinate and update market research information, as directed. Assist with special leasing and management initiatives, as directed. Manage broker database. Assist in reviewing annual budget. Marketing Services: Work with the development team to implement marketing objectives. Coordinate with Opus Marketing Department to ensure uniform brand standards and consistency in all marketing efforts. Customize marketing templates for marketing materials and presentations. Develop a plan (including budget and timeline) for all marketing, advertising and sponsorships on an annual basis, working with the Vice President/General Manager to approve and implement plan. Track targeted clients and brokers to ensure consistent contacts are being maintained by the development team and update CRM contact list. Assist with local or office specific brand communication efforts, including collateral material and public and media relations. Plan, develop and execute office and project specific activities, including broker appreciation events, groundbreaking ceremonies, local trade shows, event hosting and award submittals. Develop and update project specific marketing materials, including fact sheets, brochures, photography, site signage and web-based media. Take ownership of all marketing timelines and deadlines and coordinate efforts with local teams. Support opportunities to maintain public visibility of Opus team leaders, including panelist opportunities, media interviews, professional journal articles, etc. Utilize graphic arts expertise to enhance proposals, brochures, presentation materials and other in-house marketing efforts. Other Responsibilities: Assists with company events, promotions and entertainment as required. Perform other general administrative tasks, as assigned. QUALIFICATIONS Bachelor or Associate's degree in English, Communications, or a related field; or equivalent relevant experience Two to Three years of related work experience. Expertise in Microsoft Office (Word, Excel, PowerPoint); plus working with InDesign, Illustrator and Photoshop, a plus. Effective communication techniques, including strong written and verbal skills. Motivated self-starter with strong organization skills and effective time management skills. Demonstrated attention to detail. Experience with contact database management software (CRM). Ability to work in a team environment across multiple disciplines. Ability to work independently, efficiently and effectively under pressure while meeting short timelines. This job description is a summary of the typical functions and responsibilities of this position, and the duties described are not to be interpreted as an exhaustive or comprehensive list of all possible job responsibilities. There may be other duties, tasks and responsibilities assigned. Management reserves the right to add, modify or change the duties of this position and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, and veteran or disability status.

CORPORATION COMMISSION The Arizona Corporation Commission (ACC) is one of the most unique state agencies in Arizona and one of only 13 public utility commissions in the country where commissioners are elected. Established by the Arizona Constitution, the ACC is a medium-sized agency with offices in Phoenix and Tucson. Our mission is diverse-spanning utility rate making; securities registration and enforcement; rail and pipeline safety; and corporate business filings-and we boast an average employment tenure of nearly 10 years. Learn more by visiting ************* ADMINISTRATIVE SUPPORT SPECIALIST Job Location: Address: 1200 W. Washington, Phoenix, AZ 85007 Posting Details: Anticipated Hiring Rate: $21-$25 per hour Grade: 18 Job Summary: The Utilities Division recommends thoroughly researched, sound regulatory policy and rate recommendations to the Commissioners, based on a balanced analysis of the benefits and impacts on all stakeholders and consistent with the public interest. Job Duties: You will be a part of a team in processing incoming staff reports, testimonies, Open Meeting items, Memos and Letters from division staff. Processing these documents requires special formatting, routing, editing, copying, and submitting to Docket Control for posting and is a significant requirement of the job. You will rotate coverage of the Utilities Division front desk which includes answering phones and routing calls, greeting incoming visitors, routing incoming mail, and operating standard office equipment. You may complete daily mail delivery on behalf of the Utilities Division and maintain and file all Consumer Service Section's complaints. You will also prepare, process, route, file, scan and post all tariffs and assist customers in locating and copying tariffs. You will provide administrative assistance to all other division sections, provide backup for your team members, the Executive Director Executive Assistant, and Executive Assistant in the Commission Wing as necessary. Knowledge, Skills & Abilities (KSAs): - Extensive abilities in Microsoft Office including Word, Excel, PowerPoint, and Outlook - Excellent customer service skills - Ability to effectively coordinate the activities of multiple ongoing programs, staying organized and meeting deadlines - Professional oral and written communication skills - Highly developed organization and time management skills - Ability to work effectively as part of a team Selective Preference(s): N/A Pre-Employment Requirements: Any offer of employment is contingent upon successful completion of an employment/reference check and confirmation of any degrees/certifications. A.R.S. Section 40-101 prohibits Commission employees from having certain financial interests in entities that the Commission regulates. Applicants shall be required to disclose any interests they may have in the regulated entities during the application process, and as a condition of employment, to divest themselves of any prohibited interests. All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Benefits: - Excellent comprehensive benefits, including a top-ranked retirement plan, low-cost health coverage, supplemental policies such as vision and short-term disability, generous paid vacation and sick leave programs, and Paid Parental Leave for those who qualify - Free parking; carpooling resources and incentives; fully subsidized public transit - Career and personal development support; multiple training and education opportunities and resources; qualifying Public Service Loan Forgiveness employer - Interesting, challenging work in a public sector environment with the chance to make a real difference in our state - We are a recognized Arizona Veteran Supportive Employer. Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page Retirement: This position qualifies for participation in the Arizona State Retirement System (ASRS) defined benefit pension. Contact Us: If you have any questions, please email *********************** for assistance.

Greenlight Communities' Senior Partner is seeking an ultra-reliable and highly organized Personal & Executive Assistant to support with a combination of personal, philanthropic and professional tasks. This is a part-time, in-person role based in Scottsdale, AZ, working two to three flexible, non-consecutive days per week. The role requires someone who is proactive, trustworthy, and capable of managing a wide range of errands, household management, and administrative responsibilities. Key Responsibilities: Run personal errands (shopping, dry cleaning, vehicle maintenance, etc.) Assist with philanthropic needs (gifts, cards, meeting scheduling) Managing reservations for various events, travel and entertainment Manage contact data base Manage household needs of three homes, including scheduling and overseeing vendors and services Provide administrative support: scheduling, filing, and handling correspondence Special projects and tasks as assigned Maintain confidentiality at all times Requirements: Must have a valid driver's license, excellent driving record, and reliable transportation Proven experience as a Personal Assistant, Executive Assistant, or similar role Highly dependable, punctual, and self-motivated Strong organizational and time management skills Excellent communication skills (written and verbal) Comfortable managing multiple tasks and priorities Proficient with Microsoft Office and tech-savvy would be a bonus! Ability to exercise discretion and maintain confidentiality Local candidates only; must be able to work onsite at 8135 E Indian Bend Rd and run errands locally

A highly organized and proactive Executive Personal Assistant is needed to support a dynamic household in Phoenix, Arizona. This role requires someone who can manage daily operations, coordinate schedules, and assist with both personal and executive-level tasks. Key Responsibilities: Develop and maintain organizational systems to ensure smooth household operations. Oversee scheduling, calendar management, and daily planning. Coordinate home maintenance, vendors, and service providers. Manage household inventory and handle ordering of essential supplies. Assist with travel arrangements, including itineraries and accommodations. Provide administrative and personal support as needed. Handle errands, special projects, and event planning. Ensure efficient communication and coordination within the household. Qualifications: 5+ years of experience in a similar role. Strong organizational and problem-solving skills. Ability to anticipate needs and take initiative. Valid driver's license with a clean record. High level of professionalism and discretion. Excellent references required. Schedule: Monday - Friday, 8 AM - 5 PM or 9 AM - 6 PM. Salary: $80,000 to $120,000