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Administrative specialist jobs in Toledo, OH
- 300 jobsAll
Administrative Specialist
Administrative Assistant
Clerical Specialist
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Administrative Assistant
Altair
Administrative specialist job in Ann Arbor, MI
Department Administrator Assistant-Japanese language skills required. Our client in Saline, MI is looking for a Department Administrator Assistant. This is a contract position. What You Will Do: Our Client is looking for a highly motivated and customer service focused Departmental Administrative Assistant for our Systems & Electronics Planning Division. The primary responsibility of this role is to provide administrative support to the Division Vice President, Executive Team, and Departments. Your contributions will support our mission to deliver world-class electronics systems to our customers. Responsibilities: Provide comprehensive administrative support to the Division Vice President including schedule management, travel arrangements, support of visitors, preparation of documents/materials/correspondence, coordination of division level meetings/events, tracking and reporting status of projects/activities, etc. Provide administrative support to the Division's Executive Team and Departments including travel arrangements, coordination of department level meetings/events, leading safety & 4S activities, onboarding/offboarding, etc. Manage multiple activities/requests simultaneously with self-motivation, resourcefulness, and prioritization to achieve deadlines and output expectations. Organize, maintain, and create electronic and physical files/documents ensuring confidentiality and compliance. Utilize Microsoft 365 tools to manage storage, sharing of information, and document creation. Assist with budget planning, tracking, accruals, and processing of invoices/expenses. Timely and accurate submission of expense reports and invoices with strong knowledge of policies, processes, and necessary systems to ensure compliance. Create and update reports and visualization tools to simplify complex data for easy understanding. Conduct independent research and obtain information for complex reports and special assignments. Develop, standardize, and continuously improve the processes necessary for your work and function of the Division. Maintain network and knowledge necessary to act as a resource for general administrative support to all members in the Division. Contact company personnel at all organizational levels to gather information in support of department & division operations. Manage ordering and organization of office supplies and equipment. Manage or coordinate small projects providing cost-effective solutions. Maintain division & department seating and organizational charts. Maintain division and department SharePoint sites and access. Order non-general supply as needed and monitor non-general supplies budget and make recommendations to managers regarding purchase decisions. Provide language support and translation of meetings and documents between Japanese and English. Including coordination of travel and events within Japan. Handle special projects, and perform other duties as assigned. Basics: Must have Japanese language proficiency, Ariba Purchase Order systems experience, and strong MS EXCEL. 5+ years of experience providing administrative support to Department (GM level) or above. High school diploma or GED. Excellent communication and interpersonal skills, including demonstrated ability to collaborate effectively with a wide variety of stakeholders and members at all levels of the organization. Strong focus on customer service and demonstrated success working in teams. Ability to present concepts visually in graphs, tables, charts, and other methods. Proficiency with Microsoft 365 tools (Word, Excel, PowerPoint, SharePoint, Teams, OneNote, etc.). Candidates must successfully pass an Excel Test prior being submitted. Experience managing expenses and invoices including working knowledge of Ariba/SAP, Chrome River, and Time & Projects systems. Experience managing significant volume of design-in invoicing. Ability to maintain confidentiality of sensitive or proprietary information. Ability to be independent and a self-starter, managing time effectively. Proficient at managing multiple requests, prioritizing, and communicating status of progress. Must be able to accurately assess resources needed to complete tasks and escalate when priorities conflict. Able to remain composed during times of stress and demonstrate flexibility. Attention to detail and strong organizational skills in a dynamic environment. Proven success identifying and implementing changes to projects and processes to ensure continuous improvement. Ability to work on-site on a regular basis including overtime (up to ~10%) and limited travel as necessary How You Will Be Successful: Envision the Future Communicate Honestly and Broadly Seek Technology and Business “First” Embrace Diversity and Take Risks What We Offer: Competitive Salary Comprehensive Benefit Package 401(k) with matching contributions Paid Time Off Employee Discounts Free training on all Altair products Why Work with Us: Altair is a global technology company providing software and cloud solutions in the areas of data analytics, product development, and high-performance computing (HPC). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer's toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today's problems into tomorrow's opportunities. Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing. For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com Ready to go? #ONLYFORWARD At our core we are explorers; adventures; pioneers. We are the brains behind some of the world's most revolutionary innovations and are not only comfortable in new and unchartered waters, we dive headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer's toughest challenges. Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrations a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.$31k-38k yearly est. 16h agoExecutive Administrative Partner
Meta
Administrative specialist job in Bowling Green, OH
Meta is seeking an experienced Administrative Partner to support multiple data center leaders.The person in this role will need to be a problem-solver and an organizational force given heavy calendaring, meeting management, and complex travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the data center teams.This position is full-time and is eligible for hybrid work (up to two days per week remote). **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings for up to three leaders 2. Manage hectic and complex calendars 3. Facilitate site meetings through agenda collection, action item tracking, and note taking 4. Collaborate on arranging and structuring leadership visits to the site 5. Prepare expense reports and purchase requisitions 6. Coordinate travel arrangements 7. Organize space planning, strategic offsite events, and team all-hands meetings 8. Plan and execute team engagement events 9. Build cross-functional relationships between teams 10. Be a culture carrier for the local data center 11. Participate in the global data center admin community 12. General administrative duties **Minimum Qualifications:** Minimum Qualifications: 13. 3+ years of relevant experience providing administrative support to 1 or more executives 14. 3+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 15. 3+ years of relevant calendar management and expense report management experience for 1 or more executives 16. Experience balancing competing priorities 17. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 18. BA/BS 19. Event planning experience 20. Experience collaborating with and partnering closely with other administrative professionals and key cross functional partners 21. Experience maintaining confidentiality and discretion in all partnerships 22. Experience in prioritizing multiple assignments quickly 23. Experience in multitasking and changing direction quickly **Public Compensation:** $31.88/hour to $47.50/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.$31.9-47.5 hourly 43d agoAdministrative Assistant
S. A. Comunale Co
Administrative specialist job in Fremont, OH
About Us We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation. About Us: S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type. Job Title: Administrative Assistant Primary function of this position is to provide administrative support to the Fremont Branch. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional company image through in-person and phone interaction. Essential Duties / Responsibilities: Include the following. Other duties may be assigned. Responsible for online filing of reports on the compliance engine for Service, Alarm & Detection and Inspections Departments. Maintain all records for online compliance engines, including filing fees, tracking, and backflow reports for Service, Alarm & Detection, and Inspection department. Maintain records, including opening tickets, closing tickets, billing, creating new sites, and printing off monthly work orders for all service, inspectors and alarm technicians. Process payroll, including obtaining employee time information, submitting time information to the Payroll Department, and checking the edit listing before the check run. Responsible for mailing, faxing, photocopying, answering phones, and filing as needed. Attend weekly meetings and take notes. Review daily monitoring accounts and update account information as needed. Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Work Experience: High School Diploma or GED is required. 3+ years' administrative experience is required. Previous experience in the construction industry is a plus. Light accounting experience is required. Dispatching experience in a service environment is a plus. Knowledge of general office machines and telephone systems is required. Computer Skills: Proven knowledge of Microsoft Office Software (i.e. Word, PowerPoint, and particularly Excel) is required. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled. Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent. Equal Opportunity Employer As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to Prospective Employees Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process - it is probably fraudulent.$35k-47k yearly est. Auto-Apply 28d agoPurchasing/Administrative Specialist
Standex Engraving
Administrative specialist job in Maumee, OH
Summary of the position: The Purchasing Assistant supports the purchasing process by selecting reliable suppliers, monitoring inventory needs, and preparing purchase orders. This role helps coordinate deliveries, verifies shipments, resolves discrepancies, and keeps accurate records while maintaining positive supplier relationships. Other duties as assigned. What You'll Do Identify and select reliable, cost-effective suppliers with quality products. Monitor inventory levels and determine purchasing needs. Request quotes, negotiate prices, and prepare purchase contracts. Create, process, and track purchase orders, ensuring accuracy and approvals. Schedule, monitor, and confirm delivery of purchased goods. Verify shipments, resolve discrepancies, and authorize payments. Maintain accurate records of purchases, receipts, and related documents. Build and maintain strong, long-term relationships with suppliers. Recommend alternatives when requested items are unavailable or outside guidelines. Keep purchasing files and information organized and accessible. Other duties as assigned. Miscellaneous purchasing for other locations. Quote entry, other data entry. General Admin support as needed for other departments (HR, Accounting, Front office) What You'll Bring Bachelor's degree in business administration, procurement, or a related field 2+ yrs' experience as a purchasing agent or in a similar position. What We Value Proficiency in CRM (preferably SAP) and inventory management software programs. Excellent communication and negotiation skills. Strong organization and documentation skills. Strong research and analytical skills.$27k-41k yearly est. Auto-Apply 60d+ agoAdministrative Assistant
Apidel Technologies
Administrative specialist job in Toledo, OH
Job Description Interview: Phone Interview and Virtual Interview Shift: Monday to Friday 8am to 5pm Job Title: Sales Support Associate Purpose of the Job: This position provides administrative assistance for the Foam Sales organization in order to offer our sales professionals more time in front of customers. The Sales Support Associate is the first point of contact for members of the sales organization, and is responsible for the dissemination of information. The ideal candidate is a team player and active learner who adapts to change and consistently finds ways to eliminate waste in processes across the organization. Reports to: Sales Director Job Responsibilities: Service our Sales Team Coordinate and administer sales team meetings, customer events, and conference. Work directly with Sales team on needs of Trade Shows and industry events Maintain/Own various FOAM Sales Team Outlook distribution lists Maintain/Own Sales Team Rosters and shared BOX folder Maintain Customer Profiles Document follow-up necessities for above mentioned events Annual National Sales meeting: Partner with the FOAM Administrative Coordinator to fully align expectations and needs for the Foam Sales team on space, awards, attendees, etc. Customer events assist in coordinating location selection, managing communications and registration process, and ordering of food and beverage Trade Shows (For small to medium Trade Shows) booking booth, order all marketing materials from 2 Scale, and coordinate with attendees and vendor. Attend event to set up booth, meet with customer to review messaging and content of event, work in the booth, interact with customers, give out marketing material. For large trade shows, collaborate with the Trade Show Administrator. Contractor Events, Conference Calls work directly with the Sales Director, RSL or ASM Communicate and order promotional items, business cards, and other marketing related needs Assist sales team with customized requests for graphics, print jobs (local marketing) Educate and assist sales team with questions while navigating OC systems and software (i.e. BI/Concur) Investigate budget and policy related questions as needed Manage regional membership dues and seasonal tickets Promo tracking for credits issued through pricing Research and escalate questions pertaining to toolbox orders and literature/sample availability Work closely with FOAM Sales Operations with needs related to sales territories, customer requests, mailings, etc. Coordinate and assist with travel arrangements as needed Additional duties as needed, dependent upon areas supported. Manages our Agent pricing documents Uses Opportunity pipeline section of CRM to track jobs for agents Participates in CRM and Portal test and learns and is a dynamics user Eliminate waste from the sales organization Eliminate waste through process improvement and operating efficiency Identify opportunities to develop, maintain and execute standard practices Educate sales team on available tools (Power BI, MyOC, etc) Participating in on-going team meetings to leverage knowledge and best practices from sales support across the company Demonstrate Teamwork: Work effectively with others to meet or exceed organizational goals Share best practices Proactively offer solutions to benefit the sales organization Leverage resources in a manner that ensures accountability in meeting deadlines Support a teaming environment and see opportunity in change Job Requirements: Minimum Qualifications: Bachelors degree preferred Prior experience in providing administrative support to a Sales organization MS Dynamics and CRM experience This role is based out of our World Headquarters building in Toledo, OH, with in-office expectations at least 3 days a week Experience: Experience in an ever-changing, fast-paced environment Proven experience in project management and organization of meetings and events Ability to work independently and in teams Prior support of field sales in administrative capacity Experience in problem solving and identifying solutions in the best interest of the company and the customer Ability to identify, act on, and lead continuous change management improvement efforts Knowledge Power BI is helpful$28k-36k yearly est. 26d agoClerical Specialist - Operating Room (OR) - 500170
Utoledo Current Employee
Administrative specialist job in Toledo, OH
Title: Clerical Specialist - Operating Room (OR) Department Org: Operating Room - 110150 Employee Classification: B2 - Classif'd Part Time AFSCME HSC Bargaining Unit: AFSCME HSC Primary Location: HSC H Shift: 1 Start Time: 7:00 am End Time: 11:00 am Posted Salary: Starting wage is $ 16.16 with regularly scheduled increases Float: False Rotate: True On Call: False Travel: False Weekend/Holiday: True Job Description: We are seeking a Clerical Specialist who is proficient with computers and Microsoft Office applications and able to type a minimum of 40 words per minute. The ideal candidate will be detail oriented, reliable, and capable of supporting payroll processes with accuracy and timeliness. A positive attitude, strong communication skills, and the ability to work collaboratively with the team are essential. Minimum Qualifications: 1. Ability to write legibly, speak articulately and follow directions accurately. 2. Knowledge of filing system required. 3. CRT or terminal keyboard experience preferred. 4. Hospital experience preferred. 5. May be required to rotate shifts and units. 6. Must have prior experience requiring medical terminology or successfully completed a medical terminology course. 7. Physical requirements: a. visual acuity of 20/20 or corrected to 20/20 including color vision when applicable; b. ability to hear (with or without aides) c. ability to orally communicate d. good manual dexterity e. ability to push, pull, roll, and transfer/lift 50 pounds occasionally f. ability to stand, walk frequently g. ability to bend, reach, stoop, kneel frequently Conditions of Employment: To promote the highest levels of health and well-being, the University of Toledo campuses are tobacco-free. Pre-employment health screening requirements for the University of Toledo Health Science Campus Medical Center will include drug and other required health screenings for the position. Equal Employment Opportunity Statement: The University of Toledo is an equal opportunity employer. The University of Toledo does not discriminate in employment, educational programs, or activities on the basis of race, color, religion, sex, age, ancestry, national origin, sexual orientation, gender identity and expression, military or veteran status, disability, familial status, or political affiliation. The University is dedicated to attracting and retaining the best and brightest talent and fostering a culture of respect. The University of Toledo provides reasonable accommodation to individuals with disabilities. If you require accommodation to complete this application, or for testing or interviewing, please contact HR Compliance at ************************ or ************ between the hours of 8:30 a.m. and 5 p.m. or apply online for an accommodation request. Computer access is available at most public libraries and at the Office of Human Resources located in the Center for Administrative Support on the UToledo Main Campus.$16.2 hourly 16d agoParalegal/Trademark Administrative Specialist
Global Channel Management
Administrative specialist job in Dearborn, MI
Paralegal/Trademark Administrative Specialist needs 5 years of relevant experience in trademark docketing and legal formalities Paralegal/Trademark Administrative Specialist requires: Experience working outside of the US on documentation formalities such as legalization and apostille is preferred Hybrid with onsite presence 2/3 days a week Notary Public certification Paralegal or Trademark Docketing Playbook Familiarity with DocuSign and FedEx system Advanced skills in Microsoft Office Suite Proficiency in Excel, PowerPoint, and SharePoint a plus Familiarity with Anaqua a plus Prefer a Bachelors degree in Legal Assistant or Paralegal studies from an ABA accredited university Organize and maintain physical and electronic legal files. Paralegal/Trademark Administrative Specialist duties: Manage shared documents, folders, etc Maintain agendas for team meetings and minutes/notes for follow up actions Pulling Reports for Generating TM Schedules for Agreements$33k-50k yearly est. 60d+ agoClaims Administrative Specialist
Incingo Source Management
Administrative specialist job in Ann Arbor, MI
Job DescriptionBenefits: 401(k) Health insurance Paid time off Parental leave Vision insurance Who We Are Incingo is a medical cost containment company that helps manage everything from short-term post-op to catastrophic care for workers compensation claims. We use our nationwide network of proven, credentialed vendors and create customized programs for efficient authorizing and shipping of medical supplies. We also coordinate medical transportation, home health care and in-home modifications. We are located in the heart of downtown Ann Arbor and we are looking for a full-time Claims Administrative Specialist. Hybrid work is available, prefer candidates in Michigan. We offer a best-in-class benefits package with a flexible work environment. Our culture is one of caring and collaboration, and we enjoy a team-oriented environment. Visit our website or LinkedIn to learn more. What Youll Do Organize and maintain files along with the administration inbox Answer phones, emails, and communicate with customers as well as internal staff Communicate by phone and via email with case managers/adjusters Enter data into systems and report like spreadsheets Facilitate resolution of open receivables by review of HCPC coding, product, payment agreement, fee schedule and/or authorization terms. Work independently and as part of a team on invoice renegotiations, vendor management, and provider and patient relations Maintain accurate documentation of claim files in multiple databases Work with team to conduct cost analysis and identify margin opportunities Verify and audit charts and coding discrepancies. Review claim ERA, review denials, follow up with insurance providers on denials, correct claims and re-submit as needed. Follow up with insurance groups and patients for payments and collections. Assist patients with billing concerns & inquiries via phone Review EOBs and address denial and partial payment of invoices in a timely and accurate manner Demonstrate performance aligned with WRS guiding principles, including caring, collaboration, trustparency, and innovation What Youll Bring High School Diploma (or equivalent); college degree preferred Knowledge in Account payables and receivables Knowledge with CPT and HCPC codes 1-3 years experience in medical billing/coding A customer focused approach to tasks and responsibilities Must be analytical and solution-oriented with excellent problem-solving abilities, superior follow-up skills, and the ability to shift gears frequently throughout the day Excellent verbal and written communication skills Intermediate experience with excel database Familiarity of workers compensation state fee schedules preferred Flexible work from home options available.$33k-50k yearly est. 9d agoSeasonal Administrative/Clerical Assistant
Rehmann
Administrative specialist job in Toledo, OH
We are seeking a Seasonal Administrative Assistant to support our Toledo office from January 15, 2026 - April 15, 2026 How You Will Make an Impact as a Seasonal Administrative Assistant: * Copying and preparing documents for distribution to clients and associates * Scanning and filing documents * Providing general clerical/administrative support to tax department * Occasionally typing correspondence, reports and other documents Your Desired Skills, Experiences & Values: * Strong attention to detail * Willingness to perform all tasks related to the administrative function, and to assist others in the office * Ability to provide excellent customer service to all internal clients and office visitors * Ability to work with multiple associates at all levels in the organization * Ability to multi-task and frequently organize workload * Flexible schedule to accommodate peak-season workload$30k-36k yearly est. Auto-Apply 28d agoAdministrative Assistant (Part-Time)
Neighborhood Health Association
Administrative specialist job in Toledo, OH
The Administrative Assistant will support the organization by provided a full range of moderate and complex administrative assignments. This is a part time position working 20 hours per week with flexible schedule. Duties and Responsibilities: · In partnership with leadership and management team members support the development, tracking, and updating of policy and procedure documents and manuals · Compose, edit, proofread, print, or distribute correspondence, memoranda, promotional materials, forms, newsletters, manuals and reports · Assists with meeting preparations including coordination of room reservation, room set up, coordination of resources including but not limited to information technology and refreshments if applicable · Responds to and resolves administrative inquiries · Collects and distributes mail upon receipt · Responds timely and professionally to all incoming calls, emails, and visitors · Assists with event planning and travel arrangements · Responsible for ordering and maintaining inventory of office supplies · Supports tasks of Executive Assistant as assigned during periods of out of office · Maintains filing systems as assigned · Participate in staff and quality improvement meetings and trainings as necessary · Performs other duties as assigned by supervisor Lifting Requirements: Sedentary Work - Exerting up to 10 pounds of force frequently, 25 pounds occasionally, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Physical Requirements: Stand or sit, walking, use hands/fingers to handle, feel or manipulate work tools, stoop, kneel or crouch, talk/hear, see, reach, and repetitive motion. Hazards and Atmospheric Conditions: Limited exposure to dust and electrical hazards, in relation to the storage of files and the operation of office equipment. Office environment, commercial/industrial lighting Equipment and Tools: Equipment: Computer, Copier, Printer, Scanner, Telephone, Filing Cabinets, Headset. Tools: Letter opener, Hole Punch Organizational Vehicle: Does not drive organizational vehicles. OSHA Category: Category II - Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur. Skills/Qualifications: · A high school diploma or equivalent, Associate's or Bachelor's degree is preferred · Ability to communicate effectively in writing and verbally, face-to-face, via virtual technology and over the phone · Maintain a friendly, courteous, and professional tone in all communication formats · Complete all assigned duties with confidentiality, discretion, and accuracy · A valid Ohio Driver's License and auto insurance with an acceptable driving record. · Reliable transportation and willingness to travel throughout Lucas County · Knowledge of basic computer programs (Microsoft Office Suite) required · Ability to work closely and effectively as a team player with NHA staff, community leaders, and health professionals · Possess a strong desire to carry out and promote the mission and vision of Neighborhood Health Association · Detail oriented along with the ability to manage time efficiently. · Pleasant and professional demeanor and temperament during stressful and difficult situations · Ability to relate effectively to a diverse group of employees and patients in a professional and courteous manner · Must be able to work independently in a fast-paced environment with regular interruptions · Must be able to perform multiple tasks and detailed work, problem solve, reason and perform basic mathematical calculations This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.$29k-38k yearly est. 56d agoAdministrative Assistant
Companion Plus Care
Administrative specialist job in Toledo, OH
Benchmark Behavioral Healthcare provides comprehensive and affordable mental health services to people with mild to severe mental illness, emotional problems, and other issues that affect functioning and well-being. The Administrative Assistant plays a vital role in ensuring the effective day-to-day operations of the agency. WORK ENVIRONMENT Benchmark Behavioral Healthcare is a fast-paced working environment due to the high demand for services. The Administrative Assistant may work part time or full time, during regular business hours, in the evenings or on the weekends, based on the agency's hours of operation. The Administrative Assistant may be asked to provide additional coverage as needed and may be required to work at the front desk or in a private or shared office space. RESPONSIBILITIES Primary responsibilities of the Administrative Assistant include the following: answer phones; greet clients; help clients sign in for their appointments; ask clients to fill out healthcare paperwork; confirm client appointments; and handle client correspondence. The Administrative Assistant also schedules client appointments, compiles and maintains client case files, maintains master client lists, assists with insurance billing and directs clients to the appropriate staff member, if client has specific questions about their care. The Administrative Assistant may also be required to take notes during staff meetings or participate in periodic staff training seminars.$22k-28k yearly est. 12d agoVDC Administrative Coordinator
General Port Services Inc.
Administrative specialist job in Flat Rock, MI
Job Description Who We Are: AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction. Our purpose at General Port Services is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that are motivated to focus on pooling resources, knowledge and skills to get the job done. Objective: The Supervisor - Back of Plant Operations oversees all vehicle movement and logistics activities within the plant's dispatch yard, ensuring the efficient, safe, and timely transportation of finished vehicles from production lines to storage, loading areas, or external transport carriers. This role coordinates between production, quality, yard operations, and logistics teams to maintain seamless vehicle flow and dispatch operations. Essential Responsibilities: Provide administrative and operational support for the Back of Plant leadership team at Ford Flat Rock, including scheduling, reporting, and documentation of daily operational activities. Assist with coordination between plant operations, logistics, and yard management to ensure smooth flow of vehicles and materials. Manage incoming phone traffic by answering and routing phone calls. Responsible for general administrative support for on-site Terminal Manager. Track and report production, trailer, and manpower metrics daily to management. Support the onboarding, training, and timekeeping processes for hourly and agency employees assigned to Back of Plant. Prepare and distribute weekly and monthly operational reports (e.g., logistics, flash, and performance reports) to the Accounting Manager and site leadership. Manage communication and correspondence between corporate office, site management, and Ford Flat Rock representatives. Serve as the primary administrative contact for agency labor coordination, including reconciliation of invoices and verification of attendance and hours worked. Maintain accurate records of employee rosters, equipment checklists, and compliance documentation for Back of Plant operations. Provide support with purchasing, vendor coordination, and inventory tracking for office and operational supplies. Handle sensitive employee information and ensure confidentiality in all HR-related processes. Performs other duties as assigned in support of site operations. Qualifications Education: Associate degree "preferred" or an equivalent combination of education and experience Experience: Minimum 3 years' experience in administrative support and 1 year in logistics, plant and operations environment Skills: Strong organizational and prioritization skills in plant-based changing environment. Ability to build positive relationships with union members, internal and external staff. Excellent interpersonal skills. Excellent communication skills including written, verbal, listening, and presentation. Proficiency in Microsoft Excel and data entry accuracy for daily reporting Flexibility in juggling competing priorities.$34k-49k yearly est. 30d agoAdministrative Assistant
HES Facilities Management
Administrative specialist job in Toledo, OH
Administrative Assistant - Toledo, OH, United States of America $17.00 - $20.00 Apply Now Apply Now HES is a premier national provider of facilities management services focused 100% on educational institutions. Headquartered in Knoxville, Tennessee, HES builds best-in-class programs for custodial, maintenance, grounds, and landscaping services. With hundreds of years of combined facilities experience, the HES leadership team is comprised of results-oriented, hands-on executives and facilities experts who give school facilities their full attention. Whether for a grounds and landscaping program, custodial services, or maintenance solutions, HES will change the way you look at facilities management. Founded in 1972, HES has a proven track record of working successfully and exclusively in the educational environment, maintaining a singular focus on facilities management, undistracted by competing priorities. HES has earned the trust of over 150 education partners across 29 states. We employ 13,000 dedicated team members and maintain more than 200 million square feet daily. Job Skills / Requirements Mon-Fri 8am-430pm The Administrative Assistant supports the director and management by greeting clients/visitors, answering phones, supporting the Director of Facilities which can include sorting and distributing mail, managing calendars, assisting with new employees' training and assisting with any special projects needed and managing timekeeping. The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: * Answer phones and greet visitors * Schedule appointments and maintain calendars * Schedule and coordinate staff and other meetings * Collate and distribute mail * Prepare communications, such as memos, emails, invoices, reports and other correspondence * Write and edit documents from letters to reports and instructional documents * Create and maintain filing systems, both electronic and physical This location requires that individual is fully vaccinated. HES is an equal opportunity employer. HES does not discriminate in employment with regard to race, color, religion, national origin, citizenship status, ancestry, age, sex (including sexual harassment), sexual orientation, marital status, physical or mental disability, military status or unfavorable discharge from military service or any other characteristic protected by law. #Integrity20251 Education Requirements (All) High School Diploma or Equivalent Associate's Degree Preferred Associate's Degree Bachelor's Degree Preferred Bachelor's Degree Master's Degree Additional Information / Benefits Optional daily pay Benefits: Medical Insurance, Life Insurance, Dental Insurance, Vision Insurance, Paid Vacation, Paid Holidays, Short Term Disability, Long Term Disability This job reports to the Director of Custodial Services This is a Full-Time position 1st Shift. Number of Openings for this position: 1 Apply Now Apply Now$28k-37k yearly est. 30d agoOffice Coordinator - Garden City, NY
Life Time Fitness
Administrative specialist job in Garden City, MI
As a part of the LifeClinic team, the LifeClinic Coordinator maintains, and executes the LifeClinic business plans and adjusts as needed to deliver results at or above company expectations in patient acquisition, retention, and collections. Furthermore, they will greet members and patients alike in a friendly, professional manner while providing exceptional customer service. They will apply their extensive knowledge of LifeClinic's mission and services to proactively meet our patient's needs, efficiently answer any questions and maintain patient accounts. Job Duties and Responsibilities * Communicates proactively with patients while engaging them in their care * Ensures that all necessary forms for each patient are complete and reflected in their account * Works with the doctor to ensure accurate medical records and patient treatment plans * Understands and responds to questions regarding patient finances and their contribution to care * Collects and processes payments * Manages the clinics entire patient scheduling ensuring patients schedule according to their treatment plan * Sorts and delivers Life Clinic mail and incoming packages * Promotes and educates patients, members, and team members that Chiropractic / Physical therapy care is a part of a Healthy Way of Life * Handles front desk reception and essential administration duties * Performs a variety of administrative tasks to assist the doctors as needed Position Requirements * High School Diploma or GED * 1 to 3 years of experience working in healthcare or a customer service industry Preferred Requirements * 2 or 4 year college degree in a related field Pay This is an hourly position with wages starting at $22.25 and pays up to $29.75, based on experience and qualifications. Benefits All team members receive the following benefits while working for Life Time: * A fully subsidized membership * Discounts on Life Time products and services * 401(k) retirement savings plan with company discretionary match (21 years of age and older) * Training and professional development * Paid sick leave where required by law Full-time Team Members are eligible for additional benefits, including: * Medical, dental, vision, and prescription drug coverage * Short term and long term disability insurance * Life insurance * Pre-tax flexible spending and dependent care plans * Parental leave and adoption assistance * Paid time off, including 5 to 20 vacation days per calendar year (based on tenure) and paid sick leave * Deferred compensation plan, if the team member meets the required income threshold Life Time is a place for everyone. As an organization, we are committed to an inclusive, diverse and equitable workplace that respects and celebrates the unique contributions of each individual while ensuring we remain an equal opportunity employer that recruits, hires, trains and promotes based on merit and qualifications.$22.3-29.8 hourly Auto-Apply 23d agoAdministrative Assistant
Catholic Diocese of Lansing
Administrative specialist job in Ann Arbor, MI
St. Mary Student Parish (SMSP), located in Ann Arbor, MI, is a Diocesan parish, staffed by Jesuits serving the faculty, staff, and students of the University of Michigan as well as resident parishioners. SMSP hosts an average of 1,800 people at seven weekend masses (one in Spanish) and offers spiritual formation programs for undergraduates, graduate students, young professionals, and our resident parishioners. Overview: The main responsibilities of this position are to provide administrative and office support activities for the parish staff. This position reports to the Business Manager. This is an hourly position, approximately 30 hours per week which may include some evenings and weekends. Specific Responsibilities: Serve as a welcoming presence Answer and direct phone calls Greet and assist visitors Oversee processing of sacramental records Maintain calendar of events/building usage schedule Oversee the student office assistants Maintain office procedures Create and print programs for special masses or events Coordinate and prepare for funerals and baptisms General Qualifications and Expectations: 3+ years of relevant experience Be proficient in Microsoft Office Suite Be detailed oriented while having the ability to multitask Have the ability to work independently as well as part of a team Be flexible and able to adapt to a complex work environment Be able to maintain confidentiality Be a practicing Catholic Must pass a background check and attend Virtus Child and Youth Protection Training Bilingual with English and Spanish is a plus To Apply Email resume and cover letter to Cathy Welch, *********************.$31k-43k yearly est. Easy Apply 60d+ agoAdministrative Assistant
Linde Plc
Administrative specialist job in Ypsilanti, MI
Linde Gas & Equipment Inc Administrative Assistant The Administrative Assistant will provide comprehensive and professional administrative support to local Management and Staff personnel. Providing accurate and timely customer support, reconciliation and resolution will be a key function of the Administrative Assistant. What we offer you! * Competitive compensation * Comprehensive benefit plan (medical, dental, vision and more) * 401(k) retirement savings plan * Paid time off (vacation, holidays, PTO) * Employee discount programs * Career growth opportunities * Pay range: $22.50 - $28.00 hourly (commensurate with experience) What you will be doing: * Answers Facility phone, screens and processes telephone calls effectively, and performs proper selection for putting calls through to appropriate party * Point of contract for various administrative and process needs * Interacts with customers and staff by answering incoming calls and addressing requests * Prepares check requests * Processes departmental invoices for payment * Conducts analysis and research to address invoicing questions * Coordinates meeting room availability and lunch as necessary * Orders and maintains building supplies * Assembles and analyzes information, manuals, agendas, correspondence and memoranda * Responsible for safety communication & tracking responses * Updates shared reference information * Processes and tracks postage spend and return postage * Monitor building safety & security, inspect and requests technicians as needed * Minor maintenance and equipment repairs * Building orientation for visitors and temps * Supervising service contractors and vendors * Assist and coordinate employee activities * Transcribes notes, letters, memos and/or reports and may take dictation * Produces KPI reports, graphs, charts, presentations * May monitor budgetary spending by verifying charges against budget and reconciling accounts on as needed basis * Executes purchases based upon approved requisitions obtained from business clients * Prepares accurate, time data collection and reporting off-key performance indicators * Uses business software systems to retrieve information, verify inventory levels and process * Answers mail and inquiries; follows up with other departments to ensure that requests are carried out * Completes both routine and non-routine daily and weekly assignments * Interacts with multiple internal/external clients * Electronically corrects ticket processing errors to be uploaded into JD Edwards system * Other duties as assigned What makes you great: * Excellent interpersonal skills and high professionalism * Proficient in MS Office * Minimum 2 years Administrative Support is preferred * Outstanding oral and written communication * H.S. Degree is required * Excellent phone etiquette * Ability to lift or maneuver supply boxes up to 50 lbs. using handcart, able to use ladder safely * Scheduled 7:30 am - 4:30 pm with occasional requirement for additional hours outside routine schedule * Ability to safely use general tools and ladders to make minor repairs as needed Why you will enjoy working with us Linde is a leading global industrial gases and engineering company with 2024 sales of $33 billion. Linde Gas & Equipment Inc. (LG&E) is part of the largest Welding, Industrial, Medical, and Specialty Gases companies in the U.S. We carry a comprehensive selection of industrial gases, such as oxygen, nitrogen, argon, and carbon dioxide, etc. LG&E has an extensive network of production plants, retail stores, distribution centers, and customer service locations with a focus on making our world more productive every day by providing high-quality solutions, technologies and services which are making our customers more successful by helping to sustain and protect our planet. For more information about the company, please visit our website. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, pregnancy, sexual orientation, gender identity or expression, or any other reason prohibited by applicable law. #LI-IS1$22.5-28 hourly 18d agoCollateral & Servicing Administrative Assistant
Gold Star Mortgage Financial Group, Corporation
Administrative specialist job in Ann Arbor, MI
COLLATERAL & SERVICING ADMINISTRATIVE ASSISTANT Reports to: Funding, Collateral and Servicing Manager Department: Funding FLSA Status: Non-Exempt Status: Regular, Full-Time Pay Grade: Hourly (DOE) $18-20 Location: Ann Arbor, MI Schedule: M-F Hybrid based out of Ann Arbor SUMMARY & PURPOSE OF POSITION: The Collateral & Servicing Administrative Assistant is primarily responsible for assisting the Collateral & Servicing departments including sorting inbound mail, recording of closing packages received, scanning, uploading, filing and outbound mailing/shipping. We seek individuals who have a strong desire to challenge themselves in a fast-paced, high energy atmosphere, and who have the resourcefulness to stand out among the best. The ideal candidate will have basic knowledge of the mortgage industry, but we will offer extensive training to the right candidate. PRIMARY POSITION-SPECIFIC RESPONSIBILITIES: ▪ Ensure daily incoming mail is sorted and delivered to the correct departments; ▪ Process closing packages including daily check in, scanning, filing and shipping of collateral to warehouse banks or investors; ▪ Run collateral reporting to find late WET collateral, and contact title companies to obtain missing packages; ▪ Monitor group email inboxes, and reply to inquiries as needed; ▪ Maintain group spreadsheets including data entry, and searching for tracking information; ▪ Assist with servicing tasks on an as needed basis; including mailing Goodbye Letters to borrowers and insurance documents to new servicers; ▪ Locate missing documents requested by our subservicer for borrower files post transfer; ▪ Recommend updates to department procedures as needed based on industry best practices; ▪ Partner with Closing, Post Closing, Compliance and Quality Control Departments on related job duties; ▪ Complete others duties as assigned. ESSENTIAL SKILLS AND EXPERIENCE ▪ High School Diploma or equivalent required; ▪ Must have exceptional attention to detail and strong organizational skills; ▪ Possess strong oral and written communication skills; ▪ Must be dependable with meeting deadlines and managing time; ▪ Have an ability to multi-task. PREFERRED EDUCATION/EXPERIENCE • Associate's degree or equivalent in accounting or finance preferred; • At least one (1) year of experience working in the mortgage lending industry, strongly preferred; • Knowledge of Encompass360 strongly preferred DIRECT REPORTS: No Direct Reports PHYSICAL DEMANDS/ENVIRONMENT The environment is characteristic of an office setting. Must be able to execute complex tasks on time sensitive transactions, and be able to work occasional flexible hours including evenings and weekends.$33k-43k yearly est. 59d agoAdministrative Support
New Branch
Administrative specialist job in Taylor, MI
New Branch LLC is a 3rd party Logistics company in the Detroit metro area, we are currently expanding our operations and are in need of candidates that are energetic, possess excellent communication skills and that are self-motivated. We care about our staff and our customers and strive to make New Branch LLC a great work environment. So if you are ready to start a new career with a great team, then New Branch LLC is the place for you! Job Description In the position of Administrative Support you will be responsible for providing support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner. Qualifications • Responds to incoming phone calls, faxes and emails in a friendly, professional, and standardized method. • Communicates effectively with customers to maintain positive relationships. • Requires problem solving skills utilizing company provided guidelines. • Handles order research and maintenance (eta's, shortages, damages, cancel requests, delivery issues, etc.). • Processes order/data entry. • Assists customers with returns. • Performs light MS Excel reporting tasks. • Performs other related duties as assigned. Additional Information • Previous customer service/call center and (or) data entry experience preferred. • Typing skills are required. • Computer proficiency with MS Office (Word, Excel, and Outlook) are required. Experience with the Internet and warehouse management systems is helpful. • Ideal candidate will be highly detail-oriented, possess a positive attitude, and have excellent communication skills. • Must be willing to work in a challenging, fast-paced environment. • Must be flexible to work a different shift when necessary.$31k-48k yearly est. 11h agoAdministrative Assistant/Health Information Coordinator
Symphony Applewood
Administrative specialist job in Woodhaven, MI
Title: Administrative Assistant Department: Administration/Information Management Status: Full Time Reports to: Administrator/Director of Nursing Job Summary: In this role the Administrative Assistant will support the facility with oversight of all health data related to guest of the facility including symptoms, diagnostic test, medical records, health history, and procedures. This role will also support other departments in the facility as an Administrative Assistant. The Administrative Assistant must have a high level of professional ethic, business acumen and display the ethical standards set forth by the organization. The Administrative Assistant must be able to communicate effectively across all levels of the organization including the clinical, non-clinical and Sr. leadership teams. Essential Functions of Health Information Coordinator: Analyzes and evaluates resident health records according to established criteria Oversee the health record identification and storage process Handles correspondence and medicolegal aspects of health records Assists facility team members and medical staff providing information to those involved in treatment, payment, and healthcare operations purposes, including the Quality Assurance Committee Attends all educational presentations, in-services and HIM system maintenance meetings as requested by supervisor Handles administrative needs including phone correspondence, organization of records preparing, entering, and tracking data and analysis Maintains confidentiality of all resident information as required by HIPAA, privacy laws and regulations Responds to assigned regulatory agencies regarding compliance with State and Federal law/regulation concerning any job function Looks for inefficiencies in operational workflows such as compliance of medical files, record keeping and creates effective solutions. Displays a high level of relationship management within the facilities, corporate staff, office personal, insurances (as needed) and supervisors Upholds the Guest Bill of Rights at all times Qualifications/Experience: Minimum one (1) year previous information processing and maintenance experience; experience specific to long term care information management preferred Essential Functions of Administrative Assistant: Provide support to the office team Uses multiple technical applications including internet searches, word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email and other applications as needed. Performs clerical duties such as file maintenance, organizing documents, photocopying, collating, etc. Other duties as assigned Qualifications/Experience: Minimum three (3) years administrative assistant experience. This position does require the following working conditions: Prolonged periods of sitting, standing, crawling and/or walking Ability to lift from 10lbs to 85lbs as requested Ability to carry from 10lbs to 85lbs as requested Ability to use fine motor skills, and assemble at low and high rates of operation Use body leg weight to perform job duties as applicable$29k-38k yearly est. 60d+ agoAdmissions Office Coordinator
Heidelberg University
Administrative specialist job in Tiffin, OH
Requirements Core Values and Personal Attributes: Core values - models leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work. Intellectual dynamism - demonstrates mental sharpness, capability and agility. Self-knowledge - gains insight from successes and mistakes. Personal learning - seeks feedback and counsel to improve managerial behavior. Peer relationships - encourages collaboration and cooperation across the organization. Teamwork - performs most effectively as a hard-working member of a team. Constituency focus - completes work to meet constituencies' expectations and requirements. Community focus - brings a spirit of enthusiasm and energy to the campus and town. Desired Attributes and Qualifications: Education and Professional Experience: Associates Degree in related field Experience in high school or higher education admissions recruitment or counseling, college student activities, marketing, sales, or event management. Valid driver's license and ability to establish and maintain driver eligibility Preferred Education and Experience: Bachelor's degree preferably in higher education administration, business, communications, or related field. Experience using customer relations management software. Experience working with diverse student populations, which may include low-income, first generation, geographic regions, ethnic groups, high school, and non-traditional students. Necessary Knowledge, Skills, and Abilities: Demonstrated interpersonal, organization, and oral and written communication skills and the ability to multitask and manage competing priorities Demonstrated ability in effective collaboration with college community - particularly faculty and employers Experience in academic advising and career counseling with proven student success outcomes Ability to evaluate student needs and design appropriate academic and career support solutions Proficiency with various computer applications including word-processing, spreadsheets, presentation software and graphics Ability to work both independently as well as cooperatively in a team setting Exceptional self-motivation, integrity, and creativity Ability to manage multiple tasks and adhere to strict deadlines Ability to interact professionally, effectively, and in collaboration with faculty, staff, students, and alumni Tools and Equipment Used: Knowledge of operation and use of various office equipment including, but not limited to: personal computer, including spreadsheet and word processing software, integrated database software, copier, telephone, scanner, and printers. Physical Demands: While performing the duties of this job, the employee is frequently required to use arms, hands and fingers to operate and manipulate equipment generally found in an office setting. The employee may be frequently required to be mobile, communicate, and hear. The employee may occasionally be subject to a variety of outdoor environmental conditions including heat, cold, and precipitation. The employee must frequently lift and/or move up to ten (10) pounds and occasionally lift and/or move more than fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Mental demands include varied degrees of occasional stress while performing job duties. Work Environment: While performing the duties of this job, the employee frequently works in an office setting, and educational facilities including sports and entertainment venues, all of which may be indoor or outdoor. The noise level in the work environment will range from moderately quiet to occasionally loud. *Employees may be required to drive to events outside of Tiffin, Ohio via university, rental, or personal vehicle, as deemed appropriate by their supervisor. *This position typically works during normal business hours and may occassionally require evening and weekend hours.$31k-37k yearly est. 51d ago
Learn more about administrative specialist jobs
How much does an administrative specialist earn in Toledo, OH?
The average administrative specialist in Toledo, OH earns between $23,000 and $50,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.
Average administrative specialist salary in Toledo, OH
$34,000
What are the biggest employers of Administrative Specialists in Toledo, OH?
The biggest employers of Administrative Specialists in Toledo, OH are:
- Standex Engraving
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