Administrative Specialist jobs in Towson, MD

As an Administrative Assistant II, you will provide essential administrative support to facilitate the smooth operation of the organization. You will perform a variety of tasks, including managing correspondence, scheduling appointments, organizing meetings, and handling administrative requests. Your strong organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and effectiveness of the team and the overall success of the organization. Administrative Support: Manage and prioritize incoming communications, including emails, phone calls, and mail Draft and edit correspondence, memos, reports, and other documents Maintain accurate records and databases, ensuring data integrity and confidentiality Conduct A/R calls Calendar Management and Scheduling: Maintain and update calendars, scheduling and coordinating appointments, meetings, and conferences Send meeting invitations, prepare meeting agendas, and ensure timely distribution of relevant material Coordinate and schedule conference calls, video conferences, and other virtual meetings Meeting and Event Coordination: Prepare and distribute meeting minutes and follow-up action items Office Support: Serve as a point of contact for internal staff and external stakeholders, providing exceptional customer service Coordinate office supplies and equipment, ensuring availability and functionality Support special projects and initiatives as assigned Occasional reception area coverage Production Responsibilities Assembling tax returns Supervisory responsibilities None Work environment Work is conducted in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 25 pounds at a time Travel required No Required education and experience High School Diploma (or GED or High School Equivalence Certificate) 1 - 2 years of relevant experience Proficient in using office software and tools, including MS Office Suite (Word, Excel, Outlook, PowerPoint) Preferred education and experience Software: Engagement, CCH Prosystem FH, Axcess Tax, Axcess Document, Axcess Workstream, Maconomy, Safesend Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. For job postings in the state of Maryland, we are required by law to include a good faith salary range for every job, promotion, and transfer opportunity in accordance with the Maryland State Pay Transparency Law. This range considers many factors, including but not limited to a candidate's knowledge, job specific skills, experience, licensure, and certifications. A reasonable estimate of the current range for this position is $23.25 to $40.00.

Job Title: Front Desk / Administrative Support Job Type: Temporary (4-6 Weeks) Schedule: Monday-Friday, 7:30 AM - 4:00 PM Compensation: $17-$20 per hour, depending on experience (DOE) We are seeking a reliable and professional Front Desk / Administrative Support professional for a temporary 4-6 week assignment in our Glen Arm, MD office. This individual will serve as the first point of contact for visitors and callers, while also providing administrative assistance to the General Manager and overall office support. The ideal candidate will be organized, customer-service oriented, and proficient in Microsoft Word and Google email. Key Responsibilities: Answer and direct incoming phone calls in a courteous and professional manner Greet and assist visitors, ensuring a positive front-desk experience Manage and respond to emails using Google Workspace (Gmail) Draft, edit, and format documents using Microsoft Word Provide administrative support to the General Manager and office team Perform other clerical tasks as needed to ensure smooth day-to-day operations Qualifications: Previous front desk or administrative support experience preferred Proficiency with Google email and Microsoft Word Excellent verbal and written communication skills Professional demeanor and strong customer service orientation Ability to multitask and stay organized in a fast-paced environment Must be punctual, dependable, and detail-oriented Work Environment: Office with fewer than 50 staff members Friendly, team-oriented culture Business casual dress code All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client, an impressive international consulting firm, is seeking an Administrative Team Assistant to join their busy team of executives and administrative professionals in the Washington, DC office! Responsibilities: Provide daily administrative and project support to the team of Executive Assistants. Coordinate domestic and international travel arrangements. Serve as additional calendar management support to Executive Team as needed. Format and review documents and presentations utilizing Microsoft Office Suite. Prepare expense reports and conduct additional research or reporting as requested. Special projects and other tasks as assigned. Qualifications: 2+ years of administrative support required; experience in professional services is preferred. A bachelor's degree is required for this role. Strong Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook) skills are required. High level of detail orientation with the ability to multitask in a fast-paced environment. Strong written and verbal communication skills. About the Role: Salary range of $55K-$65K (DOE) plus an annual bonus. Hybrid schedule, with the flexibility to come in additional days as projects and deadlines require. Metro-accessible in the heart of DC! Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

This role reports to the Executive Vice President (EVP) and requires strong communication, organizational, and project management skills. The ideal candidate will be self-motivated, detail-oriented, and capable of managing priorities in a dynamic environment. The position involves providing both administrative support to the EVP and customer service in a collaborative, team-oriented office setting. Key Responsibilities of the Administrative Coordinator: Oversee individual certification and recertification processes as directed by the EVP. Track and administer continuing education courses and self-study programs. Assist with maintaining certification program procedures, policies, and documentation. Provide general office support, including customer service for current and prospective certification holders. Manage and execute accreditation programs as needed. Maintain and manage certification records in the organization's database. Troubleshoot issues and support users with database-related queries. Ensure data security and respond to any system-related issues. Analyze trends and produce reports on certification data. Contribute to additional projects and tasks as assigned by the EVP. Qualifications of the Administrative Coordinator: Bachelor's degree preferred. Minimum of two years' experience in certification program management or a related field. Proficiency in managing databases and Microsoft Office programs (Word, Excel, PowerPoint). Ability to maintain confidentiality and a professional demeanor. Strong teamwork and problem-solving skills, with the ability to work both collaboratively and independently. Excellent written and verbal communication skills, with a customer-focused mindset. Detail-oriented with strong organizational skills and the ability to meet deadlines. Onsite; Gaithersburg, MD Standard Business Hours $45,000-$50,000

Are you organized, eager to learn, and curious about how things work behind the scenes? This is your chance to gain hands-on experience supporting the day-to-day operations of a company that's shaping outdoor environments and building something bigger than just projects. At Hunt Valley Contractors, we specialize in transforming parks, public spaces, and community settings. But more than that-we build teams, careers, and futures. We're looking for a motivated Administrative Support Coordinator to join our growing team. If you're detail-oriented, dependable, and ready to learn, we want to hear from you. What You'll Do Coordinate internal schedules, shared calendars, and travel arrangements Enter and manage leads in Salesforce before and after events Support basic content scheduling through Hootsuite and help maintain the content calendar Upload blog posts and process construction photos for internal archives and marketing use Help assemble field folders and organize project documentation Track inventory of marketing materials, apparel, and supplies Assist with Lunch & Learn logistics and CEU certificate preparation Keep files, folders, and shared systems accurate and up to date What You'll Bring Strong attention to detail and a sharp eye for organization Clear, professional communication skills A willingness to learn platforms like Salesforce, Hootsuite, and Dropbox Basic familiarity with Microsoft Office A collaborative, can-do mindset and the ability to follow through Why Join Us Get real-world experience supporting diverse projects and departments Learn how a mission-driven company operates from the inside out Be part of a supportive team that values your growth and contributions Help shape community spaces that make a difference Compensation & Benefits $18-$20 per hour, depending on experience 100% company-paid health insurance Paid time off, sick leave, and holidays 401(k) plan with company contribution

We're proud to partner with one of the most respected Vault 100 law firms headquartered in New York City, currently seeking a sharp, reliable, and detail-oriented Administrative Assistant for their NYC office. This is a fantastic opportunity to support high-level legal professionals in a fast-paced, collaborative environment, with exposure to complex legal matters and firmwide operations. About the Role: Reporting to the Director of Executive and Administrative Assistants, this role will partner closely with team members across multiple offices, including New York. The ideal candidate is organized, responsive, and eager to contribute to a fast-paced, high-performing environment. Key Responsibilities: Manage correspondence between team members, vendors, and clients Answer and direct incoming calls professionally Schedule meetings and appointments Prepare and format documents and reports Maintain and update spreadsheets Prepare invoices and verify supporting documentation Submit expense reports and reconcile receipts Support attorney timekeeping entries Coordinate meetings, food orders, and tech support when needed Assist with small event planning and team dinners Qualifications: Proven ability to build trust and strong working relationships across all levels Strong administrative and organizational skills Excellent written and verbal communication skills Meticulous attention to detail Self-starter who thrives in a collaborative team setting Calm, professional demeanor and ability to maintain confidentiality Flexibility to adapt to shifting priorities Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) Tech-savvy and quick to learn new systems Preferred (but not required): Experience with billing systems Schedule: This is a hybrid role with an expectation of a minimum of 3 days in the office per week. Flexibility may be required based on business needs.

LHH is partnering with a highly respected law firm in the Washington, DC area to fill a permanent Administrative Office Coordinator position. This is a great opportunity for a detail-oriented professional with strong organizational skills and prior administrative experience in a legal or professional services environment. The ideal candidate must be available to work onsite five days a week. Salary: $50,000-$55,000, commensurate with experience. The Front Office Coordinator will serve as the first point of contact for clients and visitors, while also providing essential administrative and office support to ensure daily operations run smoothly. Key Responsibilities: Greet clients, visitors, and staff in a professional and courteous manner Answer and direct incoming phone calls; manage voicemail messages and call logs Maintain a neat and organized front office and reception area Manage conference room scheduling and prepare rooms for meetings Receive, sort, and distribute incoming mail and deliveries Order and maintain office and kitchen supplies; liaise with vendors as needed Provide general administrative support to attorneys and staff, including calendar management, data entry, filing, and document preparation Assist with onboarding tasks for new employees and coordination of internal events Support firm-wide initiatives and perform other administrative duties as assigned Qualifications: 2+ years of experience in an administrative, receptionist, or front office role (legal or professional services experience strongly preferred) Strong communication and interpersonal skills Professional demeanor with excellent customer service abilities High level of attention to detail and organizational skills Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) Ability to multitask and prioritize in a dynamic, team-oriented environment Dependable, punctual, and able to maintain confidentiality at all times Work Schedule: Full-time, Monday through Friday Onsite presence required Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Job DescriptionDescription: About Girl Scouts Girl Scouts of Central Maryland is headquartered in Baltimore. Girl Scouts of Central Maryland is the leading organization for girls in Central Maryland. Our focus is the wholesome development of girls. We see girls as emerging leaders in every field, as visionaries for local and global change, and capable of incredible influence. We create opportunities for girls to discover their own potential, connect with their peers and adult mentors, and take action in big ways. Their growth is our goal. An Excellent Opportunity Membership Experience Assistants are ambassadors of the mission and values of Girl Scouts and the benefits of our programs in culturally diverse communities. They excel at building lasting relationships to grow the Girl Scout movement and deliver programming to girls in grades K-12 following approved curriculum and guidelines. This is a part time position, working up to 19 hours per week. Requirements: What Success in this Role Looks Like Facilitate programs for girls in K-12 in various community settings, covering a wide range of topics, including life and outdoor skills, STEM, and entrepreneurship from a pre-set curriculum. Cultivate relationships with community organizations, businesses, schools, and faith-based institutions and participate in their events to support membership growth. Public speaking to both large and small groups. Frequent local travel, up to 85% of the time, during the peak seasons. Promote and assist with council-wide programs, activities, public relations, and fund development endeavors. Skills Needed for Success Experience working with youth and enthusiastic about developing girls into leaders. Able to demonstrate strong classroom management skills, i.e., work with girls in a large group setting, apply critical thinking, use good judgment, and make positive decisions. Self-motivated and detail oriented with strong verbal & written communication and conflict resolution skills that can solve problems. Be culturally sensitive and possess the ability to work productively with diversified groups of people. Valid license and regular access to a reliable vehicle for travel within the Council’s jurisdiction. Preferred Skills Education background highly desired. Comfortable and able to converse in Spanish would be useful (but not a must). Compensation & Benefits: Mileage Reimbursement

Job Title: Membership Assistant Industry: Membership Association Pay: $21-$24/hr (depending on experience) About Our Client: Our client, a membership association, is seeking a highly organized and detail-oriented Membership Assistant to join their team on a contract-to-hire basis. The role involves managing membership inquiries, database updates, and coordinating onboarding processes for new members. Job Description: The Membership Assistant will act as the main point of contact for all membership-related inquiries, maintain accurate membership records, and support event and meeting logistics. This position requires strong administrative skills, proficiency with membership databases, and the ability to handle multiple tasks efficiently. Key Responsibilities: Serve as the primary point of contact for all membership inquiries. Input, update, and manage membership data in the database. Manage new member lists and coordinate onboarding efforts. Coordinate logistics for events and meetings. Qualifications: 2-4 years of professional experience, preferably within a membership association setting. Proficiency in Microsoft Office Suite and membership database software. Highly organized, detail-oriented, and flexible. Bachelor's degree preferred. Perks: Opportunity for contract-to-hire. Work in a dynamic membership-driven environment with potential for career growth. Benefits - Dental, Vision, Medical, 401(k) Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

Job DescriptionWho we are:At SECU, we put our employees first, recognizing that their well-being and professional development are vital to our success. By fostering a supportive and empowering work environment, our employees are committed to helping members achieve long-term financial security. They are also inspired to give back to the communities we serve by volunteering and spreading kindness, which reflects our core values and who we are as an organization.Every employee at SECU contributes to our member’s financial well-being, and we’ll always do what’s right for our members, employees, and communities.Feel good about what you do. Belong to a place where you matter and can make a difference.What you will do:The primary function of the Document Administration Specialist is to support all the various functions of the Information Management department. They will be responsible for demonstrating a high level of accuracy in reviewing, imaging, and filing vital SECU documents in a timely manner. They must proficiently navigate within our various storage and archive platforms to independently perform daily production tasks or fulfill requests from our internal and external members. They will ensure all administrative and processing activities are completed in a timely and accurate manner.The Document Administration Specialist adheres to regulations and organizational policies, maintaining awareness and knowledge required to perform the duties of the position, including all aspects of the Bank Secrecy Act and related regulations, such as OFAC, and the USA Patriot Act, Fair Lending and Information Security.A day in your life might include:• Receive, reconcile, and catalog incoming files on a daily basis.• Per SECU policy, performs proper storage of member records using a central imaging system while maintaining quality control of completed work through virtualizing paper records before destruction if applicable.• Operates an imaging scanning workstation in a network environment assuring the highest quality and image usability throughout the scanning and indexing process.• Indexes document images and member information with a high level of detail to ensure all information is accurate.• For mortgage files, performs an extensive quality review to ensure all documents listed are present in the file before filing.• As a final quality check without opportunity for supervisory oversight, reviews, and/or approval, all account information provided in our central archive is correct.• Maintains logs with a high degree of accuracy. Track incoming documentation to ensure that there is a document trail for research purposes.• Responsible for the proper storage of daily teller work from the branches and all other internal departments. All incoming teller work is logged daily on the branch checklist form. Sorts the teller work by date and branch/department and scans to be moved into our central archive.• Incumbent is responsible for personal productivity in a high-volume production environment ensuring that daily and weekly deadlines are met without additional staffing hours under normal circumstances.• Responsible to provide optimal and effective service to members and SECU staff by conducting the necessary research and retrieving the requested files/documents in digital and paper media.• Perform daily tracking system Member Connect and ensures he/she is meeting all service level agreements.• Responsible for assessing the appropriate fees based on the member’s specific requests.• Performs advanced searches for documents not in the expected location. Locates documents and adds them to the appropriate storage system for availability to users.Additional Responsibilities may include:• Responsible for handling and sorting of daily mail for distribution to the appropriate team member for processing.• Processes subpoenas once they are validated by our third-party vendor by reviewing the request, retrieving the necessary documents, and forwarding them to the legal offices.What we need from you:Education Requirements• High school degree or equivalent Experience Requirements• 6 months’ experience in an administrative office setting preferred• One year of related document management experience preferred• Takes personal responsibility for decisions, actions, failures and overall deliverables• Utilizes oral and written communication to enhance relationships across the organization• Clearly communicates information, thoughts and ideas in a clear, concise and organized manner• Relates comfortably with people across levels, functions, culture, and geography• Possesses a clear understanding of strengths, limitations, emotions, beliefs, and motivations of self and others• Maintains composure and effectiveness when experiencing major changes in work tasks or the work environment• Adjusts effectively to work within new work structures, processes, requirements, or cultures• Demonstrates an understanding of SECU’s culture, core values, mission and strategic priorities as it relates to one’s work and overall performance Physical Requirements • Must be able to remain in a stationary position, often standing or sitting for prolonged periods• Must be able to lift up to 50 pounds Compensation Information: Offers will be commensurate with experience and education. Below is the full salary range for this position, but please note that we typically do not hire at the top of our ranges and the budget for this position is $20.00-$22.00. Hourly Rate: Min. $18.56 -$27.88 Other Compensation Includes: Annual corporate-wide incentives We provide comprehensive benefits, with a focus on total well-being: Medical, vision, dental benefits 401k plan with company matching Generous sick, vacation and personal leave And more...2025SECUBenefitsGuide.pdf SECU is committed to fostering a diverse, equitable, and inclusive workforce where all individuals are valued and respected. We take pride in providing equal opportunities for all qualified applicants regardless of race, ethnicity, national origin, gender, sexual orientation, gender identity or expression, religion, military or veteran status, or any other characteristics protected by law.

Executive Assistant (On-site)- Reports to the CEO The role of Special Assistant is vital in empowering the Chief Executive Officer (CEO) by effectively coordinating projects and delivering exceptional clerical, administrative, and relationship management support. This position demands exemplary written and verbal communication abilities, along with a keen understanding of grammar, spelling, and punctuation, to foster meaningful interactions with both internal teams and external partners. As the Special Assistant, you will handle sensitive information with discretion, operate independently, and oversee all communications on behalf of the CEO with staff, clients, vendors, and the public. Your responsibilities will extend to organizing significant projects and compiling critical reports that align with company initiatives. Engaging with external stakeholders, including senior representatives from government and private sectors, will require a high degree of professionalism, tact, and diplomacy, making this a dynamic and impactful role within the organization. Ability to maintain high level of confidentiality. ESSENTIAL FUNCTIONS Duties and Responsibilities Oversee the CEOs executive calendar, meeting agendas, and email correspondence. Schedule meetings, prepare agendas, take detailed notes, and ensure follow-up after stakeholder meetings, including those involving staff, the Board, or other participants. Manage special projects internally and externally on behalf of the CEO in coordination with other departments and organizations. Research and prepare materials such as policy briefings, talking points, speech drafts, presentations, and proposals on various workforce development issues for key internal and external audiences. Draft and edit various documents, including both internal and external correspondence. Create and maintain files, and review both drafts and finalized documents for accuracy and grammatical correctness, particularly for sensitive or confidential material. Take responsibility for following up on requests for action or information that typically require the CEO's attention. Ensure that the managers or personnel responsible are informed so they can address these requests. Monitor the subsequent activities and provide updates to the CEO. Coordinates immediate follow-up on all CEO emails, correspondence, and deadlines with both internal and external parties. Prepares responses on behalf of the CEO. Coordinates with company staff and contractors on behalf of the CEO to obtain project updates, deliverables, and reports from senior management. Creates and modifies documents using Microsoft Office and organizes and maintains files and office libraries for all documents, papers, and digital media. Researches, prices, and purchases office furniture and supplies. Assists in coordinating activities between the company and various external parties, including private corporations, non-profit organizations, foundations, sub-grant recipients, and local and state elected officials. Establishes high-level connections of a complex nature both within and outside the agency. Stays informed about the CEOs immediate and long-term commitments and plans; identifies conflicts, flags potential problems for intervention, and makes necessary corrections. Exhibits a strong capacity to engage and connect with individuals from a wide range of backgrounds, cultures, and affiliations, effectively navigating interactions across all levels of corporate, government, and business organizations. Actively contributes to the partnership team by offering assistance and support to fellow team members, with a particular focus on providing help to executive-level staff whenever necessary. Oversees special projects and performs other tasks and duties as assigned by the CEO. Maintain the highest level of confidence in all matters. Other duties as assigned. Knowledge, Skills and Abilities Ability to work independently on a project without needing direction or encouragement. A positive attitude, strong work ethic, skill set, and appropriate behavior are essential for success in the workplace and can lead to impressive results when applied appropriately. Excellent oral and written communication skills are required. Advanced knowledge of the Microsoft Office Suite, including PowerPoint, Outlook, Word, and Excel, is essential. The ability to serve as a resource for other staff members is also important. Capability to work under pressure, manage deadlines, and prioritize tasks effectively. Familiarity with good office management principles and training techniques is necessary. Strong communication skills, along with editing and proofreading abilities, are essential. Ability to exercise diplomacy, gather information from others, make inquiries, and synthesize information. This includes conveying and explaining organizational policies and procedures to others in person or over the phone. Skills in interpreting and applying complex written and verbal instructions; the ability to accurately communicate these instructions fully or partially to other staff members. Capability to coordinate multiple tasks simultaneously and perform well under pressure. This includes being able to fill in for designated staff as needed and relieving management of certain key functions. Following up on all issues and matters is critical. NON-ESSENTIAL FUNCTIONS Other duties as assigned QUALIFICATIONS Required Education: Possess a Bachelors degree from accredited college or university; and 7+years experience in a fast-paced, large public or private sector organization supporting an executive- level individual or team. Required Experience: Capable of managing up to ensure deadlines are met and priorities kept; Must demonstrate utmost integrity; respect for confidential information; and Ability to work independently, exercise mature professional judgment, and use discretion; Preferred Education: Masters degree from a accredited college or university. Certifications on analytical, planning, organizational skills, and detail-orientation. Preferred Experience: Significant Project Management experience on behalf of senior executive

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

* Plan, manage, direct, and coordinate budget formulation, analysis, and execution. * Coordinate with Headquarters to manage manpower support for the school. * Oversee and support civilian personnel actions. * Administer the student registration, student attendance, academic records maintenance, tuition status, and other related processes. * Manage school property and equipment. * Prepare reports using the information management system for school administration and personnel. * Manage facility, safety, and security programs to ensure compliance with regulatory guidance. * Perform first line supervisory responsibilities over the support staff. Help Requirements Conditions of Employment * Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Requirement. * Proof of U.S. Citizenship required. * Direct deposit of pay is required. * One year trial or probationary period may be required. * Appointment subject to a suitability/fitness determination, as determined by a background investigation. * One-year supervisory probation period may be required. * These positions requires a Tier 1 (T1) investigation with Childcare Checks since its duties require interaction with children and youth under the age of eighteen (18) years of age. * These position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter. * You may be required to sign a transportation agreement. * Must be able to satisfy the requirements of the 26JUL12 DODI 1400.25 V1230, DoD Civilian Personnel Management System: Employment in Foreign Areas and Employee Return Rights. Visit ************************************************* * Individuals hired from the Continental United States (CONUS) and their family members (who are US citizens) are required to obtain Official Passports prior to departure to the overseas area. * Individuals assigned to Italy, England, or Korea, are required to obtain a visa to enter these countries. Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. * Current Competitive Service Department of Defense Education Activity (DoDEA) Civilian Employee * Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce * Excepted Service Overseas Family Member Appointment * Family Member Preference (FMP) for Overseas Employment * Interagency Career Transition Assistance Plan * Land Management Workforce Flexibility Act * Military Spouse Preference (MSP) for Overseas Employment * Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible * Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement * Priority Placement Program, DoD Retained Grade Preference Eligible * Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Specialized Experience: One year of specialized experience which includes managing an annual budget; overseeing manpower support and/or hiring actions. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-09). OR Education: PhD or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Public Administration or Business Administration. OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. You will be evaluated on the basis of your level of competency in the following areas: * Administration and Management * Financial Management * Managing Human Resources * Planning and Evaluating Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: ******************************************************************************************** Additional information * Applicants must comply with the Exceptional Family Member Program requirements as outlined in the DoD Instruction 1315.19. * Applicants must be U.S. citizens who are not considered Ordinarily Resident under the applicable Status of Forces Agreement (SOFA). An ordinarily resident is anyone who has lived in the host country longer than the allowed number of days without being a member of the forces assigned, civilian component or a family member of either the aforementioned or who has obtained a work permit for any duration. Ordinarily Resident restrictions apply and vary depending on the host nation. * Pay retention may be offered to selected applicants for positions at overseas locations. Pay retention will not be offered as an incentive for employees moving between overseas positions. * Applicants who have family members with special medical needs should ensure that prior to accepting a position overseas their family members' medical needs can be met. Access to care in a military treatment facility may not be available to civilian employees except on a space available basis. Consequently, host nation medical facilities may be the only care available. The availability and level of care at host nation medical facilities will vary by location. * Employees (and family members) who require medical or dental care in the overseas location will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only. * Medical and dental care may be provided by host nation providers. The availability and level of care at host nation medical and dental facilities will vary by location. * Status candidates subject to the 5 year overseas rotation, who are currently overseas, must have enough time to meet the initial tour stated in the job announcement. Waivers may not be granted to meet the 5 year limitation requirement. * Status applicants in their fourth year of an overseas assignment cannot be selected unless a waiver of the 5 year overseas service limitation requirement is approved. * Selectees initially recruited from the United States may receive certain foreign area benefits such as: Living Quarters Allowance (LQA) or government quarters, home leave, etc. (Subject to approval). Overseas allowances may be authorized in accordance with Department of State Standardized Regulation (DSSR) and DoDI 1400.25 volume 1250. *************************************************************** * Selectees recruited outside the U.S. will have their eligibility for foreign area benefits determined at the time of hire. * For positions in a foreign country, that country's laws or international agreements may have a direct impact on the ability of an employee's same sex domestic partner or spouse to accompany the employee and receive certain benefits. If you believe you may be affected by these laws and agreements, you should familiarize yourself with relevant information before applying for or accepting this position. * The initial length of this overseas tour is 36 months. You will find additional information about this vacancy in the How You Will Be Evaluated section. Read more * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. How You Will Be Evaluated You will be evaluated for this job based on how well you meet the qualifications above. * Applicants with a disability who need a reasonable accommodation for any part of the application or hiring process should notify David Walton ************ * If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your résumé and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility. Additional Information regarding overseas appointments: * If an employee brings a child to an overseas location and that child is entitled to attend a DoD school on a space-required basis in accordance with DoDEA Regulation 1342.13, the DoDEA and the Military Department responsible for providing related services will ensure that the child, if eligible for special education, receives a free appropriate public education, including related services pursuant to DoDI 1342.12 and DoDM 1342.12. * If an employee brings an infant or toddler (up to 3 years of age) to an overseas location, and that infant or toddler, but for the child's age, is entitled to attend the DoDEA on a space-required basis in accordance with DoDEA Regulation 1342.13, then the Military Department responsible for EIS will provide the infant or toddler with the required EIS in accordance with the eligibility criteria consistent with DoDI 1342.12 and DoDM 1342.12. * If an employee brings a family member to an overseas location who requires medical or dental care, then the employee will be responsible for obtaining and paying for such care. Access for civilian employees and their families to military medical and dental treatment facilities is on a space-available and reimbursable basis only. * Family member appointments will expire based on the sponsor's rotation date. Family member appointments may not exceed two months after an employee is no longer considered a family member within the local commuting area due to PCS or divorce of sponsor or, in the case of a child, the age of 23. Family members are defined according to the DODI 1400.25, Vol.1232 as: For a military member whose duty station is in a foreign area, the member's spouse or unmarried dependent child. For a civilian US employee as defined by section 2105 of Title 5, United States Code, the employee's spouse, domestic partner, or unmarried dependent child, or unmarried child of the employee's spouse or domestic partner. A family member must physically reside with his or her sponsor to receive family member preference. * Benefits Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new window Learn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered. * Required Documents As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies. Interagency Career Transition Assistance Program (ICTAP). If you are a Federal employee in the competitive service and your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority for this position. To receive selection priority, you must: (1) meet ICTAP eligibility criteria (2) be rated well-qualified for the position and; (3) submit the appropriate documentation to support your ICTAP eligibility. To be considered well-qualified and receive selection priority applicants must satisfy all qualification requirements for the position and receive a score of 90 or above. Additional information about the program is on OPM's Career Transition Resources website. Additional information about the program is on OPM's Career Transition Resources website. The documents you are required to submit vary based on the authority you are using to apply (e.g. applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement). Please review the following link to see which documents you need to provide to prove your eligibility to apply: Proof of Eligibility. As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further. 1. Your resume: * Your resume may be submitted in any format and must support the specialized experience described in this announcement. * If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy. * For qualifications determinations your resume must contain hours worked per week and the dates of employment (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position. * You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process. If selected, you may be required to provide supporting documentation. * For additional information see: What to include in your resume. 2. Other supporting documents: * Cover Letter, optional * MSP/FMP: Military Spouse Preference OR Family Member Preference eligible must provide sponsor orders that should include the date reporting * SF50 (required): You must submit a copy of your most recent SF50, Notification of Personnel Action. Block 24 must be a "1" or "2" AND block 34 must be a "2" for Excepted Service or a "1" for Competitive Service * Most recent Performance Appraisal, if applicable * Time-in-grade documentation: If you are applying for a higher grade and your SF-50 has an effective date within the past year, it may not clearly demonstrate you meet the one year time-in-grade requirement so you will need to provide an SF-50 which clearly demonstrates you meet the time-in-grade requirements (examples of appropriate SF-50s include Promotions, Within-grade Grade/Range Increases, and SF-50s with an effective date more than one year old). * Transcripts: This position has an individual occupational requirement and/or allows for substitution of education for experience. You MUST submit a copy of your transcript with your application package or you will be rated ineligible. You MUST scan, upload and attach legible photocopies of the following transcripts: * Bachelor's Transcript * Master's Transcript. This transcript is required IF it applies to you. * EDS Transcript. This transcript is required IF it applies to you. * Doctorate's transcript. This transcript is required IF it applies to you. NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility. If you are relying on your education to meet qualification requirements: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating. * How to Apply To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above. The complete application package must be submitted by 11:59 PM (EST) on 07/18/2025 to receive consideration. * To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (********************************************************** * Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. * After acknowledging you have reviewed your application package, complete the Include Personal Information secti

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

Job Details Washington DC, DCDescription PWS Title: Administrative Assistant Responsibilities (including but not limited to): Performs administrative duties as required such as writing memos, filing, typing, and copying documents. Develops spreadsheets, maintains program, project, and task files, technical support information for program, project managers. Organizes and maintains calendars for one or more managers, schedules meetings, takes meeting notes and distributes to attendees. Prepares correspondence, briefs, and reports and assists with planning, initiation, and tracking of task assignments and associated data. Assists with preparing and processing travel and maintaining travel requests and records. Distributes and monitor taskings, data calls and coordinating troubleshoot requests. Qualifications BA/BS + 5 years of relevant experience. Proficient user of MS Office Suite including Teams, SharePoint, Word, Excel, Outlook Ability to obtain and maintain a DHS Suitability Clearance

About GKG With a passion for excellence, Golden Key Group (GKG) helps clients solve their strategic, organizational, and operational challenges to better meet their mission demands. We have serviced more than 25 Federal departments and agencies and several large commercial companies since our inception in 2002. Golden Key Group's talented professionals, combined with our strategic partners, bring a depth of commercial and government experience and expertise. We are relentless in delivering the highest levels of services to provide tangible value and create sustainable results for our clients. Overview Administrative roles are the heartbeat of all organizations, tracking office workflows, maintaining Executive expectations in work products, and enabling all team members to conduct their specialty through office operations. This announcement is associated with GKG's Future Opportunities. Future Opportunities includes contract driven professional services that are in proposal, source selection, or recently awarded. Expressing interest in GKG's Future Opportunities offers you the ability to share your capabilities and career interests with GKG; aligning your next step with your career goals! Responsibilities Perform day-to-day administrative functions for the assigned office or organization, such as filing, typing, copying, receiving phone calls, etc. Update and maintain customer owned information databases as needed, including paper documents and manual filing. Conduct package/task routing to secure timely feedback and approvals for submissions. Document and track correspondence, including receipt of taskings and requests for information from a variety of internal and external contacts and tracking and issuing completed response materials. Manage assigned Executive and Management schedules and correspondence prioritization. Plan, document, and manage Executive and Managerial travel logistics and reimbursements. Control foot traffic for those looking to interact with assigned Executive and Management personnel in alignment with calendar and schedule. Answer questions on package/task routing, material formats, and Executive and Management expectations on drafted products and materials. Support maintaining office automation, such as maintenance and management of office machines. Successfully interact with a broad range of stakeholders, including internal and external personnel and from entry to Executive level. Other duties as assigned. Qualifications Public Trust Clearance 1-3 years administrative experience Desired Qualifications Ability to perform with minimal supervision.

RiVidium Inc, (dba TripleCyber) is seeking an Administration Correspondence Support Specialist to provide a wide variety of secretarial/administrative services, and correspondence tracking support to various levels within OASD/PA. Key Responsibilities: Collaborate with executive staff, action officers and other personnel in the development of priorities, areas of emphasis, scope of projects, and internal deadlines based on overall mission requirements. Provide assistance in the performance of varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an officers, office. Manage day-to-day administrative tasks, including tracking correspondences, responding to public inquiries, staff onboarding/out-processing, and liaising for enterprise services. Perform varied clerical and secretarial duties requiring knowledge of office routine and an understanding of the organization, programs, and procedures related to the work of an office. Track correspondence and suspense actions on NIPR and SIPR. Utilize CATMS (Correspondence Task Management System) to support correspondence tracking and suspense management. Create and maintain ad hoc reports, SOPs, staffing reports, organization charts, quick reference guides, ceremonial invitations, awards and certificates. Maintain office calendars, electronic mailboxes, conference room schedules, set up meetings, and create meeting minutes. Requirements: Minimum of five years of experience in an office environment providing administrative support. At least two years of experience with Task Management Tools such as Correspondence and Task Management System (CATMS) or similar. Two years of experience in managing senior executives' calendars, coordinating meetings, and travel arrangements, preferably with the Defense Travel System. Excellent written and oral communication skills. In-depth knowledge of grammar, spelling, punctuation, and required format for military and standard business correspondence. Knowledge of administrative, correspondence and office practices, creating memorandums and updating SOPs and manuals.

About the Role: We are seeking a polished and professional Office Coordinator to support the day-to-day operations of our Bethesda office. This role is ideal for someone who brings strong organizational skills, a keen eye for detail, and a commitment to delivering a high-quality office experience. The ideal candidate is proactive, hospitality-minded, and takes pride in creating a clean, well-organized, and welcoming workspace. This role requires someone who naturally notices the little things and finds solutions. Key Responsibilities of the Office Coordinator: Maintain the overall appearance and organization of the office, including the lobby, conference rooms, kitchen, and common areas. Ensure that snacks, beverages, and coffee/tea stations are always fully stocked, neatly organized, and guest-ready. Proactively identify and address any issues in the office environment; even one missing item gets restocked promptly to maintain a polished appearance. Greet guests and visitors with a warm, professional demeanor and provide a high-touch customer service experience. Manage incoming and outgoing mail, deliveries, and office supply inventory. Coordinate with vendors, cleaning crews, and building management as needed. Support scheduling of conference rooms and assist with setup/cleanup for internal meetings and events. Qualifications of the Office Coordinator: Bachelor's degree required. 2+ years of professional experience in an administrative, hospitality, or office support role. Strong organizational skills and attention to detail-a natural tendency to keep things clean, orderly, and on-brand. Excellent verbal and written communication skills. Ability to work independently, take initiative, and anticipate needs before they arise. Must be available to work Wednesday through Saturday during standard business hours.

Job Description Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control