Administrative specialist jobs in Tuscaloosa, AL

Terms: 12+ Months Contract We are seeking a highly organized and detail-oriented Administrative Assistant to provide day-to-day support to our team. This role is essential to ensuring smooth office operations, efficient communication, and timely completion of administrative tasks. Responsibilities: Manage calendars, schedule meetings, and coordinate appointments Answer and direct phone calls; respond to emails and inquiries Prepare, format, and edit documents, reports, and presentations Organize and maintain electronic and physical filing systems Assist with travel arrangements, expense reports, and itineraries Support onboarding processes for new employees Order office supplies and maintain inventory Handle confidential information with professionalism and discretion Assist with basic bookkeeping tasks such as invoice tracking or data entry Provide general support to leadership and team members as needed Required Skills & Qualifications: Proven experience as an administrative assistant or similar role Strong organizational and multitasking abilities Excellent written and verbal communication skills Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace Ability to prioritize tasks and work independently High attention to detail and accuracy Professional demeanor and strong interpersonal skills Preferred Qualifications: Associate degree in Business Administration or related field (optional) Experience with scheduling tools or project management software Familiarity with basic bookkeeping or CRM systems About Seneca Resources: Seneca Resources is a client driven provider of strategic Information Technology consulting services and Workforce Solutions to government and industry. Seneca Resources is a leading IT services provider with offices in Virginia, Alabama, Georgia, North Carolina and New York that service clients throughout the United States. We are an Equal Opportunity Employer and value the benefits of diversity in our workplace.

Administrative Assistant - Document Management Processor 6-month-contract with liklihood of extension and/or conversion, 40 hours/week Birmingham, Alabama - Fully On-Site The Document Management Processor position ensures swift and accurate processing of department faxes, e-mails, express mail, pending requirements, delivery requirements, checks for initial premium, new applications and other mail items as assigned to various organizations within Protective. This role will utilize multiple systems for research to accurately and quickly identify, classify and electronically route mail to the proper location, i.e. the proper team or department. The ideal candidate is adaptable to new and changing situations and is proficient working with multiple processing functions and strict service level agreements (SLA) in a given workday. Knowledge and Experience: Demonstrated computer and keyboard skills with the ability to key 41 wpm with accuracy, and 12,000 KPH on 10-key keyboard. Fundamental knowledge of Microsoft Excel and Microsoft Word. Previous experience working with electronically received documents and attachments. Prior experience with administrative systems preferred. Minimum of 1 year work experience with data entry, preferably in a mailroom environment. Good written and oral communication skills Demonstrated attention to detail and ability to multitask under tight deadlines Ability to sit and stand repetitively, and lift up to 15 pounds. High School Diploma or equivalent ABOUT EIGHT ELEVEN DBA CALCULATED HIRE: At Eight Eleven, our business is people. Relationships are at the center of what we do. A successful partnership is only as strong as the relationship built. We're your trusted partner for IT hiring, recruiting and staffing needs. For over 16 years, Eight Eleven has established and maintained relationships that are designed to meet your IT staffing needs. Whether it's contract, contract-to-hire, or permanent placement work, we customize our search based upon your company's unique initiatives, culture and technologies. With our national team of recruiters placed at 21 major hubs around the nation, Eight Eleven finds the people best-suited for your business. When you work with us, we work with you. That's the Eight Eleven promise. Eight Eleven Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, national origin, age, sex, citizenship, disability, genetic information, gender, sexual orientation, gender identity, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state, and local laws.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant fill a contactassignment in Birmingham, Alabama. Job Title: Administrative Assistant Work Location: Birmingham, AL 35203 Overview Provide expert-level administrative support and leadership to the team Experience: 11 years of experience Job responsibilities: Leveraging over 11 years of experience to ensure seamless operations and enhance organizational efficiency. Independently manage calendars, schedules, and appointments for team members, optimizing time management and prioritizing critical tasks. Lead the coordination and organization of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions, with meticulous attention to detail. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite and other relevant software. Conduct in-depth research, gather, and analyze data, and compile comprehensive reports to support strategic decision-making and planning. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Oversee budget management, expense tracking, and financial reporting, ensuring accuracy and compliance with organizational policies. Act as a primary point of contact for internal and external stakeholders, providing exceptional communication and interpersonal support. SKILL SETS & EXPERTISE: Outstanding communication and interpersonal skills, with the ability to interact effectively with diverse stakeholders. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

About Us WEAVER LLC is a leading natural gas transmission pipeline construction company committed to integrity, safety, and excellence. We foster a family-oriented culture and value teamwork, reliability, and professionalism. Position Overview We are seeking a highly organized and proactive Project Manager Assistant / Administrative Assistant to support our project management team and ensure smooth day-to-day operations. This role is critical for coordinating administrative tasks, managing documentation, and assisting with project execution. Key Responsibilities Provide administrative support to Project Managers and leadership team. Prepare and maintain project documentation, reports, and schedules. Coordinate meetings, take minutes, and distribute action items. Assist with procurement processes, vendor communication, and invoice tracking. Maintain accurate records in project management systems and databases. Handle correspondence, phone calls, and email communication professionally. Support compliance with company policies, safety standards, and regulatory requirements. Perform general office duties such as filing, scanning, and organizing documents. Qualifications Education: Associate's degree or higher preferred; equivalent experience accepted. Experience: 2+ years in administrative or project support roles (construction or energy industry experience is a plus). Strong organizational and time-management skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and project management software. Excellent written and verbal communication skills. Ability to multitask and work under pressure in a fast-paced environment. High attention to detail and problem-solving ability. Preferred Skills Knowledge of construction terminology and processes. Familiarity with document control systems. Experience supporting multiple stakeholders across projects. Benefits Competitive salary and benefits package. Opportunities for professional growth and development. Supportive, family-oriented work environment.

The Administrative Assistant will provide administrative support to Plant Miller. This position will also work with other Administrative Assistants in providing support to the overall plant. Duties include but are not limited to: Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures Providing administrative support to management with professionalism and confidentiality Providing excellent customer service with an eagerness to support internal and external customers Managing records and files while ensuring compliance with record retention policies Supporting meetings with calendar management, catering, and as a scribe when requested Managing travel arrangements for management Maintaining and ordering office supplies and other office and general administrative needs Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.) Coordinating, organizing, planning, and executing meetings and events at the plant level Coordinating plant tours Supporting Human Resource and Hiring Managers with administrative support for interviews Supporting welcoming and orientation of new employees Processing incoming/outgoing mail Managing administrative building meeting room calendars Maintain internal/external contact lists as well as other information and files Create Purchase Requisitions and Reconcile Invoices Submit training course completions for department Handle all phases of contractor critical area access requests and revocations JOB DUTIES & RESPONSIBILITIES Education Requirements High School Diploma highly desired Experience Requirements 3-5 years' experience in an administrative support role Additional training and/or experience in relevant skills is preferred Successful completion of Admin - SHL Assessment. Knowledge, Skills & Abilities Excellent listening and telephone communication skills Strong organization, prioritization, and time management skills Excellent verbal and written communication skills Excellent customer service and interpersonal skills Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems Must be able to work efficiently with minimum supervision Ability to analyze, make decisions and anticipate next steps Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate Ability to complete tasks accurately and within timelines Ability to handle sensitive and confidential information appropriately Behavioral Attributes Must be able to effectively interact with all levels of management. Team player and model Our Values. Confidentiality, integrity, initiative, and professionalism Positive attitude and a commitment to providing excellent customer service Self-motivated in job duties and personal development Disciplined and adaptable Notes on Testing: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. The first assessment will be automatically sent to you via email once you submit your application. If you successfully pass the first, the second assessment will be sent to you shortly afterward. Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.

Full-time Description This position is focused on reception, front desk, and mailroom responsibilities. This includes, but is not limited to, handling certain tasks associated with calls, legal documents, and correspondence, as well as other administrative responsibilities. In this position, you will need to possess the willingness to work well in a team environment as well as the ability to work independently at times. No legal experience necessary. This position is full-time, onsite at our office in Birmingham, AL. RESPONSIBILITIES: Providing reception, answering and routing calls on a multi-line phone system. Document scanning, copying and mailing. Working independently at times filing legal documents in dedicated file room. Consistently and accurately updating case management systems. Retrieving and responding to a variety of clients and internal firm requests via phone or email. Learning basic legal documents and terminology. Ensuring timely, courteous, and thorough responses to a heavy volume of email correspondence. Providing exceptional customer service to clients at every level of interaction. Providing support to attorneys in a high volume, time sensitive atmosphere. Maintaining strict confidentiality of client and borrower information and firm processes. Performing other duties and responsibilities as needed. Ability to carry 10 pounds or more KNOWLEDGE, SKILLS & ABILITIES: Must have excellent verbal and written communication skills. Must have proficiency in MS Office suite. Must be committed to providing exceptional customer service. Must be able to work with others in a congenial and team-oriented manner. Must be self motivated. Must possess exceptional organizational skills; the position requires the ability to multi-task and be adaptable to continual change. Must have excellent attention to detail. EDUCATION: High school diploma required College degree strongly preferred. Must have recently graduated from college or have 2-3 years of relevant experience. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is frequently required to sit for extended periods of time. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Normal office working conditions. The noise level in the work environment is quiet to moderate. This is a full-time, onsite position, Monday through Friday, 8:00am to 5:00pm. We offer a comprehensive compensation and benefits package, which includes a salary commensurate with your experience and accomplishments. If you possess the requisite qualifications and are seeking the challenge of working in a dynamic, growing firm, please submit your resume. All applicants applying for U.S. job openings must be authorized to work in the United States. **Because of the high volume of applications received, only qualified candidates will be contacted for consideration*** NOTE: This job description is not intended to be all-inclusive. Employees may perform other related duties to meet the ongoing needs of the organization. Salary Description $18.00-$22.00/Hourly

Schedule: Monday - Friday 8a - 5p Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. To perform standard and some advanced secretarial duties under general supervision. To provide administrative support to the managers and directors of assigned clinics. To perform tasks to assist management in fulfilling their patient care obligations as well as the daily activities of the clinic. Position Requirements: High School diploma or GED and five (5) years of clerical experience involving standard secretarial duties required. Successful completion of all IDX classes required. Successful completion of a credit check, using banking industry criteria, may be required in determining the eligibility of candidates. TRAITS & SKILLS: Must be self-directed/self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control, and planning of one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural, and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual, or dangerous situations; (10) demonstrate quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

We're looking for a dependable and organized Administrative Personal Assistant to support an executive with daily scheduling, communication, and administrative tasks. This role is ideal for someone who enjoys creating order, staying on top of details, and helping others work more efficiently. This position may be full time or part time. Responsibilities: Manage email inbox, draft responses, and prioritize messages Maintain calendars and schedule meetings, appointments, and travel Prepare documents, presentations, and simple reports Coordinate meetings, send reminders, and track follow-up items Assist with personal errands and tasks as needed Handle sensitive information with confidentiality Qualifications: Previous experience in an administrative or assistant role Strong organizational and communication skills Comfortable with Microsoft Office and calendar/email systems (Outlook or Google Workspace) Proactive, reliable, and adaptable to changing priorities

Responsibilities The DMOI Department Administrative Assistant supports the DMOI team with administrative needs. Responsibilities and Essential Duties include the following (other duties may be assigned): * Support team with administrative needs * Assist in meetings, meeting notes and overall organization * Responsible for department coordination of mobile devices * Coordinate activities project team meetings as necessary * Update and distribute various reports on a regular basis * Maintain calendars and appointments for management * Schedule meetings, reserve conference rooms/meeting locations, and set up room, when necessary * Arrange events and conferences including team building events * Make travel arrangements as needed (airline, car rentals, hotel, etc.) * Prepare expense reports * Process invoices * Greet guests in a professional, friendly, and hospitable manner * Professionally answer all incoming calls and ensure calls are redirected accurately or requested information provided * Manage office administrative duties, as needed * Additional administrative duties, as needed * Order breakfast, lunch, and other meals for meetings and events as needed * Serve as onboarding representative for new hires and interns * Maintain organized systems, files, and workflows for efficiency and accessibility * Proactively identify and implement process improvements with a forward-thinking mindset * Demonstrate flexibility and willingness to grow with the department and company Education - Skills - Knowledge - Qualifications & Experience Education/Qualifications/Experience/Skills: * Bachelor's degree strongly preferred * Minimum of two years of administrative experience or comparable experience * Experience with a construction company preferred * Proficient working knowledge of Microsoft Office applications (Word, Excel, Outlook, PowerPoint, etc.) * Experience working in JD Edwards and Salesforce preferred * Ability to efficiently learn and proficiently use new technology as needed - emphasis on AI technology * Must be customer service driven, self-motivated, organized, ethical, competitive, detail-oriented, and a team player * Strong work ethic with a willingness to do what it takes to get the job done * Detail oriented with the ability to recognize discrepancies * Ability to work effectively in a team environment as well as independently * Must thrive in a fast-paced work environment * Demonstrated, excellent written and oral communication skills, including excellent phone etiquette * Ability to maintain strict confidentiality at all times * Ability to work and collaborate with a diverse group of people The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

+ Experience managing calendars, inbox, and incoming calls. + Experience with timekeeping, expense reporting, arranging travel, and coordinating meetings. + Ability to manage calendar, travel, inbox, and incoming calls with minimal distractions. + Ability to confidentially screen emails, upon request, and the ability to proactively prioritize the handling/processing of requests. + Demonstrated proficiency using Microsoft Office products and Tools (Word, Excel, Power Point, Access, Outlook, OneNote and Teams). + Past experience supporting Client. + Experience with MAXIMO and Client ORACLE systems. + PowerPoint presentations. + Demonstrate proficiency to learn Client applications for invoice, expense, timekeeping, and procurement needs. + This role will support the Director, 4 Managers, as well as individuals within the organization. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. Responsibilities: Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager's request for plans and specifications and pay requests. Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. Coordinate invoice routing and monitor payments to subcontractors and vendors. Enter and maintain client and prospect data in automated system. Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. Answer and direct phone calls or take messages for appropriate parties. Verify insurance certificates and follow up to insure proper coverage is in place. Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort them to specific destinations. Notarize, copy and distribute required documents. Prepare agendas for meetings and make arrangements, such as coordinating catering for luncheons, for committee, and other meetings. Prepare plans and specifications for pickup/shipment. Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution. Contact subcontractors and/or vendors to follow up on signed subcontracts, purchase orders and change orders. Perform general administrative duties such as but not limited to; filing, photocopying, taking and distributing meeting minutes, managing schedules, coordinating travel arrangements, scheduling appointments with internal and external parties, providing back up to switchboard, ordering supplies, sorting and distributing correspondence and maintaining database records. Requirements: High School Diploma, GED or equivalent 1-2 years of experience providing administrative support preferably in the A/E/C industry Knowledge of administrative and clerical procedures and systems such as word processing, e-mail, spreadsheets, and managing files and records and other office procedures at a proficient level. Proficient in MS Office, Adobe/Bluebeam; Procore experience preferred General basic knowledge of or ability to learn accounting software and systems. Valid Driver's License required Physical Demands and Working Environment: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. Vision: See in the normal visual range with or without correction. Hearing: Hear in the normal audio range with or without correction. EOE - Vets/Disabilities HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.

Johnson Service Group (JSG) is a nationally recognized professional staffing and recruiting firm that is looking for an experienced Administrative Assistant to fill a contractassignment in Calera, Alabama. Job Title: Administrative Assistant Work Location: Calera, AL Requirements The position will be supporting the Lab and Field Services groups in Environmental Affairs. This may require some driving to run errands and attend meetings. Additionally, the position may need to enter some of the lab areas, which may require safety glasses and PPE, as needed. Job Summary: We are seeking a highly organized and experienced Administrative Assistant to support approximately 70 employees, as well as supplemental workers, in the Environmental Affairs Lab and Field Services. This role reports directly to the General Manager (GM) and is crucial for ensuring smooth operations within the department. Background: This position is the only administrative role supporting approximately 70 employees, as well as supplemental workers, in the EA Lab and Field Services and reports directly to the General Manager (GM). The position provides administrative support related to timekeeping, travel, expenses, calendar management for GM, planning meetings and events, and miscellaneous department requests for supplies and support. The Administrative Assistant performs critical accounting functions such as tracking contracts, initiating PR/POs, and processing invoices for payments, which require proficiency in Oracle and Maximo systems. The nature of the Environmental Affairs budget also requires this position to assist with accounting responsibilities. The position is a key point of contact and handles many customer needs, including interacting with customers who deliver time-sensitive samples to the lab. The role helps direct customers to the right project manager for sample processing. Moreover, coordinating various maintenance and repair requests and addressing safety concerns with the Facilities Services Organization are essential job functions. Education: Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Experience: At least 5-10 years of experience providing expert-level administrative support. Previous experience as an administrative assistant with a strong track record of performance is highly preferred. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software is required. Minimum of a Bachelor's degree required, and administrative assistant certifications appreciated. Demonstrated experience and proficiency with Enterprise Foundation systems including Oracle, Maximo, Timekeeping, and PaySOurce are highly preferred. Ability to manage calendars, schedules, and appointments independently. Experience in organizing high-profile meetings, conferences, and events, including logistics, agendas, and follow-up actions. Strong communication and interpersonal skills to interact effectively with diverse stakeholders. Ability to handle highly sensitive and confidential information with discretion and professionalism. Experience in budget management, expense tracking, invoicing and financial reporting. Key responsibilities: Provide expert-level administrative support related to timekeeping, travel, expenses, and calendar management for the General Manager. Additionally, provide support to employees related to these administrative responsibilities. Lead the coordination, organization and planning of high-profile meetings, conferences, and events, including all logistics, agendas, and follow-up actions. Perform critical accounting functions such as tracking contracts, initiating Purchase Requisitions (PRs) and Purchase Orders (POs), processing invoices for payments, and completing lab and field billing. These tasks require proficiency in Oracle and Maximo systems. Strong attention to detail is required to provide effective administrative support, as well as accurate information and reporting. Conduct research to gather and analyze data and compile comprehensive reports to support strategic decision-making and planning. Assist with budget tracking, expense tracking, and financial reporting, ensuring accuracy and compliance with company policies. Demonstrate a safety-first mindset and wear appropriate personal protective equipment (PPE), when needed. Provide exceptional customer service and act as a key point of contact for customer needs and stakeholders. This includes interacting with and assisting customers who deliver time-sensitive samples to the lab. Demonstrate strong communication and interpersonal skills, with the ability to interact effectively with a diverse group of employees and stakeholders. Prepare, edit, and review complex documents, reports, presentations, and correspondence, demonstrating an advanced level of proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Coordinate various maintenance and repair requests and address safety concerns with the Facilities Services Organization. Handle highly sensitive and confidential information with utmost discretion and professionalism, always maintaining a high level of confidentiality. Provide miscellaneous department requests for supplies and support. Routinely order supplies needed to maintain effective operations. Accounting and Budgeting Responsibilities: Ability to create Purchase Requisitions (PRs) in Maximo and manage Purchase Orders (POs) in Maximo; ability to code non-PO invoices and submit to approver in Oracle. Experience processing and tracking invoices in Oracle. Ability to receive e-mail requests with invoices from requestors and submit invoices to Accounts Payable (AP) for payment, including both PO invoices and non-PO invoices (~50 per month). Ability to learn APC procurement and payment procedures, log invoices submitted to Accounts Payable (AP) into spreadsheet, and track status through being paid. Demonstrate adaptability to learn accounting system (e.g., POETs), look up POs and contracts in Maximo, look up invoices and determine status in Oracle; understand invoice holds process and work with company to release or resolve holds. This position requires driving (excluding commute) This position requires personal protective equipment This position may require some bending, lifting, climbing, prolonged sitting, prolonged walking, walking on gravel or crawling when necessary. JSG offers medical, dental, vision, life insurance options, short-term disability, 401(k), weekly pay, and more. Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law. #D650

JOB TITLE: Administrative Assistant Department: Digital Workplace Operations Join our Digital Workplace Operations team in Birmingham as an Administrative Assistant, where your organizational skills and attention to detail will help keep our office running smoothly. In this role, you'll support leaders and their teams by managing calendars, coordinating meetings, and handling day-to-day office operations. You'll use tools like Microsoft Excel, Power BI, and Office applications to maintain reports and dashboards, and you'll help organize events and travel arrangements. We're looking for someone who communicates well, handles confidential information responsibly, and enjoys learning new technologies. If you're proactive, dependable, and comfortable managing multiple priorities, we invite you to help us deliver excellent results and support a collaborative work environment. JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills) Technical Skills Required Basic to intermediate proficiency in Microsoft Excel (data entry, sorting, filtering). Familiarity with Power BI for viewing and updating dashboards. Comfortable navigating Microsoft Office (Word, Outlook, PowerPoint). Experience with data entry and validation. Ability to manage and organize digital files and documents. Familiarity with online collaboration tools (e.g., Teams, SharePoint). Basic understanding of calendar and meeting scheduling. Willingness to learn new technology platforms and tools. Attention to detail when working with reports and spreadsheets. Ability to follow data privacy and security guidelines. Non-Technical Skills Required Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization Ability to be self-directed and take a proactive approach to everyday responsibilities Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction Superior verbal and written communication skills Major Job Responsibilities Administrative Support Deliver comprehensive administrative assistance to the director, five managers, and their teams. Manage calendars, schedule meetings, and coordinate logistics (conference rooms, refreshments, AV, invitations). Reporting & Metrics Maintain departmental dashboards and update daily reports using Excel, PowerBI, and other relevant applications. Compile and distribute metrics and reports for leadership as assigned. Office Operations Oversee office functions, including mail handling, supply management, timekeeping, and expense processing. Coordinate travel arrangements (air, hotel, ground transportation, restaurants). Event & Meeting Coordination Plan and organize meetings and special events, collaborating with the executive assistant in Atlanta. Communication & Liaison Serve as the primary contact for administrative inquiries, resolving issues with minimal guidance. Monitor department areas to ensure administrative and supply needs are met. Provide additional support during periods of high activity. Education and Experience Requirements Required: High School Diploma 3+ years in an administrative role Preferred: Associate's degree or higher Applicant may possess a combination of equivalent education and work experience. Working Conditions/Physical Requirements: Ability to work at a computer This position requires the ability to lift up to 10 pounds

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Providers lead support for support staff. This position provides advanced administrative support for the Pediatric Pulmonary and Sleep division, manages schedules, procedures and additional administrative responsibilities assigned. Under general supervision and with some discretion on prioritizing work and according to established policies and procedures, to provide administrative support to the department physicians, as well as, general operational support to their assigned clinic/department. To coordinate meetings as requested and make travel arrangements. To serve as liaison to other departments. Position Requirements: Required: High school diploma or equivalent and five years responsible clerical experience involving standard secretarial and scheduling duties. Must: (1) type 50 words per minute accurately; (2) demonstrate strong word processing skills, the ability to use calculator and prioritize work; (3) display excellent verbal and written skills; (4) must be able to compose, edit and proofread work Preferred: Prior leadership role or assistant management experience. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: NA TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

+ This position is responsible for providing administrative support to the client power Delivery Data Analytics Department. + This individual helps provide support to the Data Analytics Transmission, Data Analytics Distribution, AMI, and Power Delivery Budgeting. + Responsibilities will include completing time for 30 individual, expenses statements, and invoices from external partners. + This individual will work regularly with others to build and maintain positive relationships with internal and external clients. + Responsibilities for planning, assisting with planning and execution of corporate events and functions, team meetings, and meetings with other internal partners. + Required to effectively communicate and coordinate with external resources and individuals, while being a positive host and representative of the organization. + Position requires occasional travel throughout the Company footprint, up to 10% of the time. **Job Duties and Responsibilities:** + Complete all expense reports for Analytics, AMI, Budgeting, and Communication teams- including mileage calculations. Target processing of expenses within 30 days. (40% of time required for this task) + Tracking receipts and contacting team members to obtain when necessary. + Timekeeper for teams mentioned above + Process time adjustments when needed. + Set up meetings and meals for team members as requested + Travel arrangements/reservations for Managers as needed + Coordinate logistics for Exhibitor Conferences + Register employees and set up hotel accommodations as needed + Assist with new employees on-boarding + Obtain client Badge and access + Order P-card & assist with activation and training + Coordinate with finance and budgeting teams on account number questions as needed + Order flowers or gifts when needed, (for example, sympathy arrangements, customer gifts) + Maintain office supply cabinet and assist with keeping office area stocked and clean + Small event coordinator for internal/external collaboration and business development + Position is required in the office 3 days/week minimum. Sometimes will be needed more often. Advanced notification will be given. Accommodations for Hybrid work will be available when needed if available. **Experience Requirements:** + A minimum of two (2) years of clerical /administrative, or customer service experience preferred + Proficient in Microsoft Outlook, Word, Excel & PowerPoint required + Knowledge of Oracle and Maximo preferred + Strong communication skills + Ability to schedule meetings, coordinate schedule, and plan and prepare for meetings **Knowledge, Skills & Abilities: Behavioral Attributes:** + Ability to embrace and exhibit Our Values (Safety First, Unquestionable Trust, Superior Performance, and Total Commitment) + Strong administrative skills including making travel arrangements, preparing, and processing expense statements, invoice processing, check requests, file management, journals, etc. + Excellent communication skills, calendar management, scheduling, and logistic coordination + Ability to plan meetings/conference calls, prepare agendas, as well as record and transcribe minutes of meetings into actionable tasks + Ability to proactively prioritize and multi-task + Ability to make decisions and anticipate next steps + Ability to build and maintain relationships with the administrative staff of officers and directors + Excellent time management and organizational skills + Comprehensive knowledge of company operations, policies, and procedures + Must be a self-starter and be able to work independently + Ability to adjust to changing priorities **Education Requirements:** + Two (2) years or more of vocational, college work or higher education degrees preferred. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Job Description Duties and Responsibilities: Makes arrangements for meeting and trainings, as needed Provide quality customer service Serves as the contact person for the Behavioral Health Department/SUD Program Screen calls, emails, and other correspondence sent from reception Manage multiple clinical and meeting calendars for Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Functions as administrative support for Director of Behavioral Health and SUD Coordinator Organize, maintain, and file digital files and records Prepare and edit correspondence, reports, spreadsheets, and presentations Complete special projects as assigned Assisting with other overflow work as directed by the Director of Behavioral Health Prompt, Regular attendance at the office Prioritize conflicting needs; handle matters expeditiously, proactively, and follow through on projects to successful completion, often with hard deadlines and quick turnaround times. Manages MAT Referral Spreadsheet to ensure accuracy and up-to-date information Schedules suboxone intake and MAT Clinic appointments for all CMC locations (Centerville, West End, Bessemer) Contacts behavioral health patients on behalf of the Director and SUD Coordinator, as needed Maintains registries (suboxone, behavioral health, School based health referral, psych consult, mental health hotline) for the Director of Behavioral Health Receives and processes referrals for the Behavioral Health Department Completes monthly medicaid verifications for patients enrolled in the Ryan White Program Inputs Ryan White Data in monthly/quarterly reports, update spreadsheets as needed Assist in scheduling Ryan White patients for initial intakes, follow ups and missed appointments Any other duties as assigned by the Director of Behavioral Health, Social Service Coordinator, and SUD Coordinator Required Skills: Knowledge of behavioral health and social work concepts Excellent organizational, interpersonal and communication skills Strong computer and internet research skills, including high comfort level with office software products (such as Google Apps, Microsoft Office, Adobe) Project coordination experience Ability to work well with various levels of internal management and staff as well as outside vendors and clients High level of flexibility and willingness to help with the daily tasks

Schedule: Monday-Friday Day Shift Benefits include: 100% tuition assistance, wellness initiatives, generous paid time off, paid parental leave, Public Service Loan Forgiveness Program eligible employer, plus more. In addition to our many benefits and perks, UAB Medicine provides a variety of resources to support employees both personally and professionally. Under minimal supervision; this position serves as a lead to other clerical employees. Provides administrative support for the Division Director and the Gastroenterology, Hepatology and Nutrition and administrative support. Acts as a liaison between GI Division and other departments. Provides general clerical support for the Division as requested for task such as Division calendars and other assigned support projects. Position Requirements: Required: Position requires a high school diploma or equivalent. Four (4) years progressive secretarial experience. Must: (1) type 50-60 words per minute accurately; (2) demonstrate proficiency in a Windows environment; (3) be knowledgeable of basic math & bookkeeping skills; (4) possess exceptional telephone & customer service skills; (5) Must have excellent grammar and spelling skills. Preferred: Knowledgeable of medical office and administrative experience preferred. LICENSE, CERTIFICATION AND/OR REGISTRATION: Required: N/A TRAITS & SKILLS: Must be self-directed / self-motivated; must have good communication and interpersonal skills. Must be able to: (1) perform a variety of duties often changing from one task to another of a different nature without loss of efficiency or composure; (2) accept responsibility for the direction, control and planning of an one's own work; (3) work independently; (4) recognize the rights and responsibilities of patient confidentiality; (5) convey empathy and compassion to those experiencing pain, physical or emotional distress and/or grief; (6) relate to others in a manner which creates a sense of teamwork and cooperation; (7) communicate effectively with people from every socioeconomic, cultural and educational background; (8) exhibit flexibility and cope effectively in an ever-changing, fast-paced healthcare environment; (9) perform effectively when confronted with emergency, critical, unusual or dangerous situations; (10) demonstrate the quality work ethic of doing the right thing the right way; and (11) maintain a customer focus and strive to satisfy the customer's perceived needs. UA Health Services Foundation (UAHSF) is proud to be an AA/EOE/M/F/Vet/Disabled employer.

+ Calendar Management, Travel arrangements, timekeeping, Expense/Invoice Processing, Ordering Suppliers, Coordinating event logistics/catering, other administrative functions. + Maintain confidentiality, integrity and high level of professionalism. + Ability to work with minimal supervision. **Skills:** + Experience with Microsoft office applications: Outlook, PowerPoint, Excel, Word, Etc. **About US Tech Solutions:** US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** (*********************************** . US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.