Administrative Specialist Jobs in Wareham, MA

At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Physical Therapist Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As a Physical Therapist Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement physical therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being a Physical Therapist Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Physical Therapist Assistant Program certified by the American Physical Therapy Association. 2. Licensed and/or eligible for licensure as required by the state of practice.

Responsibilities: Clerical duties such as answering phones, taking messages, directing phone calls Generating invoices and sending the invoices Speaking with customers in regards to their account Handling customer inquires and resolving the concern Ordering office supplies as needed Ensuring office equipment is running smoothly Purchase orders and other reports needed Maintain records in the ERP systems including job orders, shipping orders, Data entry, inputting into ERP system, Excel and data Qualifications: Previous administrative experience Good computer skills Hours are: Monday through Friday - 4 days a week - 9am to 5pm - possibility of increasing to 5 days a week The pay is up to $22.50

We are seeking a highly organized and proactive Administrative Support Associate to join our team in Boston. This role will be essential in ensuring smooth day-to-day office operations, supporting leadership, and assisting with administrative tasks in a fast-paced, entrepreneurial environment. Responsibilities Manage the front desk and reception area by answering calls, greeting guests, and handling mail. Maintain an organized and professional office environment, including common areas, conference rooms, and supplies. Coordinate meeting logistics by scheduling rooms, ensuring proper setup, and arranging necessary materials. Oversee office inventory, order supplies, and manage provisions within budget. Work with building management to address maintenance issues and service requests. Support vendor invoicing and assist with onboarding new team members. Help coordinate events such as team gatherings and end-of-year celebrations. Provide administrative support to leadership, including calendar management and scheduling meetings. Coordinate domestic and international travel arrangements. Track business expenses, prepare reports, and organize conference registrations. Ensure all necessary materials are available for meetings and events. Handle confidential correspondence with discretion and escalate urgent matters as needed. Qualifications 2-4+ years of professional experience Very strong organizational and administrative skills in a fast-paced environment Ability to manage multiple tasks at once Excellent attention to detail • High degree of professionalism and interpersonal skills High proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Comfortable working with databases and entering data with a high degree of accuracy Strong customer service skills including professional telephone etiquette Team player who is willing to do whatever it takes to contribute to the success of the business Relevant experience is preferred but not required #43463

Job - Administrative Assistant II (for Faculty) Location - Cambridge, MA 02138 ( the first couple of weeks, we'll be require fully in-person, but a hybrid schedule will be possible with our standard minimum of 3-days on campus. Mondays will have to be an in-person day, however) Duration - 3+ months (There is some potential for extension or conversion but that is not guaranteed.) Pay rate - $ 40.00/hr. Work Schedule: 35 hours/week Some familiarity with course management service such as Canvas, being comfortable with processing financial reimbursements, and to be able to work quickly. This person will be coming on during the run-up to the start of the year and there will be a fairly large number of courses that will need to be set-up quickly and accurately. Position Description: Sets up and administers systems and processes for a department. Prepares documents for articles, cases, and presentations which may include proofreading, formatting exhibits and citations. Intermediate or better proficiency in MS Office, and willingness to learn Harvard systems, is required. Supports faculty when they are teaching including preparing handouts for class, coordinating arrangements for class visitors. Participates in proctoring exams.Coordinates audiovisual support for the classroom as needed. Responsible for maintaining information on course website, producing seating charts, updating class lists, etc. Manages complex calendars, scheduling appointments with students and others, making room and catering arrangements as necessary, and preparing documents for meetings. Coordinates complex travel arrangements. Prepares itineraries and documents to facilitate faculty travel. Assesses different itineraries for cost, convenience, and faculty preferences and arranges for travel visas. Prepares and processes expense reimbursements in a timely and accurate manner. Performs basic online research. Obtains books, articles, and other information. Maintains accurate and organized electronic and paper files for faculty. Practices careful version control of all documents with logical naming conventions. Greets visitors as primary contact on faculty member's behalf, and responds to phone calls, faxes, voicemail, and emails in a timely manner. Orders office supplies. Willingness to explore and learn new software and applications. The successful candidate will thrive in a committed and collaborative community that encourages creativity and values novel approaches to solving problems, and continually builds upon best-practices and lessons learned.

03+ Months contract with possible ext. Cambridge, MA 02138 pay rate of $24.11/hr on w2 Administrative Coordinator - Harvard College Office of Equity, Diversity, and Inclusion NOTE Role requires 7-year criminal background and CORI/SORI • Work Schedule: 35 hours/week • Background check: should we run the 7 years criminal and a CORI/SORI? Or just a CORI/SORI? Yes • Top 3 technical or soft skills you'd like to see that will lead you to request an interview. Both verbal and written communication skills, dependable, and have strong ethics or principles. Job Description The administrative coordinator will be responsible for supporting the mission of the Harvard College Office of BGLTQ Student Life. This is an on-campus, in-person position and will primarily entail supporting the day-to-day operations of the Office at the guidance of the office staff. 35 hours per week, M-F The administrative coordinator will have primary responsibility for the following projects: Space Related Tasks Greet visitors and answer general questions about office, mission, values Inventory/upkeep office supplies, including: safer sex supplies, community pantry, and community fridge items Assist with the daily opening and closing of the space for community hours Work with interns to keep the space tidy and update announcement boards Help with any printing/photocopying needs for staff and students Coordinate office upkeep with central maintenance as needed Administrative Support Assist with tasks in preparation for office events, including but not limited to: food and supply orders, advertising signature events, coordinating with partner offices and student organizations across campus, and signature event setup/breakdown Schedule space reservations and/or virtual meetings as needed Review space use training/protocols and train users on specifics Support management on other projects as needed Communications Monitor email accounts and forward pertinent/timely messages as needed Compile relevant events and information to distribute through Offices' weekly newsletter Monitor official social media accounts and email distribution lists Draft and post website content updates as needed Ensure the digital presence of the QuOffice (social media, website, newsletter, etc.) is accessible Update brochures and flyers

Part Time Office Manager Our client is seeking a Part Time Office Manager, the ideal candidate will be able to effectively coordinate meetings and other office events. They should be comfortable answering inbound phone calls, distributing mail to employees, handling facilities and maintenance needs and promoting a positive work environment. Pay: $24 hour Responsibilities: Greet and assist office visitors in a warm and professional manner Manage multiple meeting room calendars Oversee project management related to events, conferences and meetings Maintain updated and accurate information in electronic databases Answer, screen, and direct phone calls accordingly on a multi-line phone Provide additional administrative support to the Human Resources department and other personnel as needed Manage overall office maintenance including upkeep of cleanliness, organization, and stock of supplies Qualifications: 2+ years of administrative experience in a similar role Must be motivated, professional, and have excellent communication skills Friendly and personable with a positive attitude Strong multi-tasking skills Tactful and adaptable, able to take direction and follow instructions Keen attention to detail and high level of accuracy Strong proficiency with Microsoft Office programs

Contract Length: 1 year (with potential for extension or conversion to FTE based on performance and business needs). We are looking for a highly organized and detail-oriented Admin Assistant IV to provide support to our Ventures Team and executives. This role requires strong administrative, event planning, and office management skills, and the ability to manage multiple priorities in a dynamic and fast-paced environment. The Admin Assistant will play a key role in coordinating day-to-day activities, scheduling meetings, handling travel arrangements, and supporting the team's initiatives. Key Responsibilities: General Administrative Support: Provide comprehensive administrative assistance to the VP and the Ventures team, ensuring smooth daily operations. This includes calendar management, travel scheduling (both domestic and international), and expense reporting. Event Planning and Coordination: Organize internal and external events, including catering, meetings, and receptions. Handle logistics such as invitations, scheduling, and follow-up to ensure flawless execution. Office Management: Maintain an organized office environment, including managing front desk/reception duties, overseeing supplies, and acting as the main point of contact for facilities issues. Ensure the office space is presentable and equipped with necessary refreshments and supplies. Communication Management: Act as a liaison between internal and external stakeholders, including high-level executives. Ensure sensitive information is handled with confidentiality and discretion. Travel and Expense Management: Coordinate complex travel itineraries and manage travel-related expenses using Concur. Ensure all expense reports are accurate and submitted on time. Team and Cross-Functional Support: Proactively track and manage the calendar of the VP and team, anticipate scheduling conflicts, and coordinate all meetings efficiently. Reporting and Documentation: Draft and maintain reports detailing the Ventures team's activities. Ensure accurate documentation of important meetings and events for cross-functional stakeholders. New Employee Onboarding: Support new team members by coordinating their office setup and assisting with the onboarding process. Technology Utilization: Effectively use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and Visio to create reports, presentations, and documents. Knowledge Management: Assist in process improvements and knowledge management initiatives. Support audits and implement improvements to optimize team efficiency. Key Behavioural Preferences: Executive presence with the ability to interact confidently and professionally with leadership. Ability to multitask, prioritize, and adapt in a fast-paced environment. Strong organizational skills with an eye for detail. Proactive in anticipating needs and solving problems. Ability to remain calm and composed under pressure. A “Make it happen” attitude with a persistent and positive approach to challenges. High level of professionalism, diplomacy, and discretion in all interactions. Requirements: Education: Some college preferred. Experience: 7+ years of administrative experience supporting executives, preferably within the pharmaceutical industry or a Contract Research Organization (CRO). Technical Skills: Intermediate to advanced proficiency in Microsoft Office Suite, Concur, SharePoint, Visio, and OrgPlus. Leadership Skills: Some leadership or supervisory experience is desirable. Flexibility: Ability to adapt to changing schedules and daily demands. Other: Must be detail-oriented, dependable, and able to manage multiple competing priorities. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter's Details: Name: Shivani Email: ************************************ Internal ID: 25-33032

**contract to hire** Title: Administrative Assistant/Office Manager Contract: $30-55/hr (DOE) Perm: $85-120k, (DOE) 100% paid benefits, fantastic onsite who prepares breakfast/lunch, personal training onsite, and many other perks. Must Haves: 2-12+ years Admin experience (Calendar management, travel coordination, etc) Get it done mentality/ ''No task is beneath me'' mindset Comfortable in fast pace situations, and can pivot accordingly Job Summary: This position is a hybrid role combining administrative assistant and office management duties. The new hire will support two Executive Assistants (EAs) who work directly with the Founder/CEO, helping them manage a high volume of tasks. They will also provide administrative coverage when either EA is out, stepping in to handle calendar management, scheduling, travel arrangements, and other duties for the Founder. Additionally, the role includes occasional administrative support for the COO, CFO, and General Counsel, primarily assisting with meeting coordination and travel logistics. On the office management side, responsibilities include ordering supplies, managing correspondence, handling mail and FedEx, and organizing invoices. The new hire will also act as a coordinator for three office locations, checking in with staff, ensuring everything runs smoothly, and managing supply deliveries through an external service.

Our client is seeking a talented Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors, and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies Travel arrangements for non-management team members Serve as the face and voice of the company Maintaining and stocking the kitchen daily Maintaining and stocking the office supply room, ordering supplies as needed Picking up the mail daily and distributing it to employees Manage calendars for conference rooms; set up conference calls and GoToMeeting Coordinate outside guest seminars and meetings; including but not limited to room set-up Assist with planning and set up of weekly company socials and company events Assist HR team with coordinating candidate visits, booking candidate travel and lunches Other ad-hoc projects as needed Qualifications and Skills Bachelor's Degree or relevant experience working in an administrative support role, outward facing Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions Detail oriented and comfortable working in a fast-paced office environment Exceptional written and verbal communication skills Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

The Family Law Administrative Assistant is a vital position at Long Hagan Huff-Harris that acts as the primary point of contact for clients and a cornerstone of the department. Therefore, strong communication and interpersonal skills are essential qualities to be successful in this role. The ideal candidate must have superior attention to detail, excellent written and oral communication skills, an ability to multitask, and to see tasks through completion in a fast-paced environment, amid frequent interruptions. Long Hagan Huff-Harris is a growing Family Law, Trusts and Estates, and Business Law Firm located in Massachusetts, with locations in both Boston and Duxbury. Our firm is a company built on the strength of its people. We look for individuals with a passion for excellence and superior attention to detail, who will provide our clients with exceptional service every day. Responsibilities: • Answer incoming calls and routing them to the correct parties. • Facilitate outgoing calls to clients, vendors, and other parties. • Process incoming and outgoing mail. • Perform client intake calls and transcribe correspondence. • Organize and manage firm calendars and scheduling. • Manage and organize email inboxes. • Assist with drafting correspondence and sending letters, as needed. • Manage and organize documents, both physical and electronic. • Scanning and uploading documents to client portal or Google Drive. • Assist with various other duties, as needed. We offer: • Competitive Hourly Pay • Vacation, Personal, Sick Paid Time Off • Paid Holidays • 401K Matching • Health Insurance • Life Insurance • Ongoing Training • Hybrid/Flexible Work Schedule Requirements: • Excellent Customer Service Skills - A welcoming and polite demeanor is essential to success in this position. Additionally, clients expect prompt responses and follow-up to all correspondence, whether it's over the phone or email. It is critical to remain composed even if the client expresses frustration. • Superior Attention to Detail - Ability to switch gears with shifting priorities. Given all the moving parts and daily interruptions, it is critical that the Family Law Administrative Assistant be able to shift their attention while still being detail-oriented and focused on quality. • Organized and Systematic - In an environment with lots of moving pieces, systems are essential, and the ideal candidate would have a firm grasp on the importance of organization and following processes to ensure follow through. Additionally, the Family Law Administrative Assistant must have an excellent ability to manage multiple on-going projects at various stages of workflow, so superior time-management skills are essential. • Communicative and Collaborative - We are a close team and do our best work based on trust in each other and collaboration. Strong interpersonal, communication, and organizational skills are essential, not only when working within the office, but also working with clients and their families, as well as other professionals in the community. • Self-Motivated and Self-Assured - If you encounter a problem, we want you to be a part of the solution! While we value collaboration, it is important to have the ability to work independently and the ideal candidate would be self-directed. • Strong Computer and Technology Skills - The ideal candidate must be comfortable with using technology daily and learning as needed. • Ability to Manage Up - In the fast-paced environment of the law firm, the Family Law Administrative Assistant must manage his or her supervisor to streamline processes, meet client expectations, and meet deadlines. • Compassionate and Caring - As a law firm that frequently assists individuals who are experiencing stressful situations, possessing exemplary listening skills, customer service, and empathy is critical. • Experienced - Previous professional or academic experience in the legal industry is preferred. Previous experience in an administrative setting is necessary. This Job Is Ideal for Someone Who Is: • Dependable - more reliable than spontaneous. • Sociable - enjoys interacting with people and working on group projects. • Adaptable - enjoys doing work that requires frequent shifts in direction. • Meticulous - would rather focus on the details of work than the bigger picture. • Ambitious - enjoys taking on challenges, even if they might fail. Long Hagan Huff-Harris is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

World renowned Boston based Hospital is seeking multiple Administrative Assistants across different departments. Candidates must have 1-3 years of administrative experience and a bachelor's degree. Role responsibilities include but are not limited to: Appointment Scheduling: Accurately schedules complex appointment sets across disciplines for oncology patients in accordance with scheduling guidelines Monitors scheduling reports to ensure accuracy in patient scheduling and to ensure optimization of resource utilization Maintains confidentiality of Protected Health Information (PHI) Possesses strategic thinking skills, the ability to learn rapidly, multi-task, and adapt quickly to an ever-changing environment. Participates in training new team members as requested Patient Experience: Delivers outstanding customer service to internal and external customers Timely, accurately and curiously responds to the needs of internal and external customers Ability to deescalate patient grievances, maintain customer service standards, and involve floor leadership as necessary Communication and Collaboration: Demonstrates ability to effectively communicate across leadership levels and with varying audiences Synthesizes and communicates complex information in patient friendly terms Obtains detailed scheduling information face-to-face, by telephone, or electronically while performing check-in and check-out functions - i.e. triaging phone calls, double identifying patients, printing appropriate paperwork, coordinating complex schedules; acquiring and entering verbal orders Works effectively as a member of the team and across functional teams Fosters a sense of shared responsibility among the team Emergency Response: Recognizes emergencies and appropriately responds using standard operating procedures Regulatory Compliance and Quality Improvement: Compliance with policies and procedures Understanding their role and responsibility in obtaining successful Joint Commission accreditation HIPPA regulation compliance Completion of assigned AEU and Health Stream competencies Executes registration related processes including Actively participates and provides constructive feedback on quality improvement projects Information Technology: Maintains a level of competency in all systems including: Epic, Outlook Actively engaged in system upgrades and effected operational changes Distribution, maintenance, after-use cleaning, and technical troubleshooting issues of patient-use iPads

Office & Administrative Assistant - Boston, MA We are seeking a proactive and detail-oriented Office & Administrative Assistant to join our client's team in Boston, MA. This role will provide essential office support, ensuring a welcoming and professional environment for employees and visitors. The ideal candidate will be highly organized, flexible, and committed to delivering exceptional administrative support. Key Responsibilities: Serve as the first point of contact at reception, answering calls and welcoming visitors. Maintain conference rooms, kitchens, and common areas to ensure a clean and organized workspace. Manage office supplies, mail distribution, and package deliveries. Coordinate meeting logistics, including catering and security clearance for visitors. Monitor office requests via Jira and liaise with building management as needed. Support the Office Manager in maintaining office organization and workflow. Manage team calendars, schedule meetings, and coordinate travel logistics. Provide administrative support to the Investment & Research teams as required. Qualifications: Bachelor's degree preferred. 1-2 years of professional administrative experience. Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint). Strong organizational skills with high attention to detail. Excellent verbal and written communication skills. Ability to multitask and work effectively in a fast-paced environment. A proactive, service-oriented mindset with strong problem-solving skills. Why Join Us? We offer a collaborative and dynamic work environment where innovation and teamwork drive success. Our employees benefit from competitive compensation, professional development opportunities, and a supportive workplace culture. This is an in-office role with a minimum requirement of four days per week in their Boston office.

Our client, a boutique group within a global insurance company, is looking to add an Administrative Asst./Asst. Account Manager to their team. This individual will be working very closely with their Account Management teams, helping to support them in their client focused initiatives doing a role that is very project focused with independent work! The candidate must have excellent interpersonal and customer facing abilities as well as strong task management and organizational skills. Don't let insurance scare you away! This is a dynamic group that has been steadily growing over the last several years and is a great growth opportunity for the right candidate! Responsibilities: Coordinates client meetings and presentations Interacts daily with clients, Underwriters, and Brokers Supports marketing efforts to both new and existing clients Coordinates and oversees issuance of coverage documentation including Certificates of Insurance, Auto ID cards and any warranty requirements Ensures policies and policy documentation are received timely and issued accurately; works with Underwriter/Broker to obtain revisions as needed Checks policies for accuracy and requests changes from Underwriters as necessary Reviews certificates requests to confirm that insurance meets client requirements as well as to confirm appropriate coverage is evidence and issued Generates insurance proposals, summaries of insurance and policy schedules at the direction of the Account Manager and/or Account Executive Ensures that all schedules are updated within Epic throughout the policy term Requests and reviews policy endorsements at the direction of the Account Manager and/or Account Executive Processes invoices through Epic for policies and endorsements Complies with agency management system data standards and data integrity (enters and maintains complete and accurate information) Other duties as assigned Desired Skills/Experience: Bachelor's Degree or equivalent combination of education and experience Administrative internship to 3 years administrative based experience

District Council 35 is an organization of approximately 4000 members in Massachusetts, Maine, New Hampshire, Vermont, and Rhode Island. We are currently seeking to hire an Administrative Assistant to support the Business Management Office based in Roslindale, MA. The Administrative Assistant will play a crucial role in supporting the day-to-day operations of our office, ensuring efficiency and productivity. This is a full-time, on-site position that requires strong organizational skills and attention to detail in a fast-paced union environment. Key Responsibilities: Inputs information into computer systems, updates databases Maintains accurate electronic and hard copy filing systems, retrieves and distributes documents Makes copies of documents and scanning files Creates and distributes documents, supports the preparation of reports as needed Communicates with various departments and other third parties to gather and provide information to support the leadership team Answers phones, provides information, and receives information concerning matters related to the department Prepares and/or edits written correspondence, communications, manuals, and reports Performs a variety of general office support duties; make copies, printing, scanning, filing, and faxing, maintain calendar of activities, meetings, and various events for assigned staff; receiving, sorting, and distributing incoming and outgoing correspondence and packages. Qualifications: Bilingual in English and Spanish preferred 5-7 years experience Experience in construction or union environment is a plus Administrative Assistance and Executive Administrative Assistance skills Strong clerical skills Organizational skills and attention to detail Ability to prioritize in a fast-paced environment Proficient in in Microsoft Office Suite - Word, Excel, Outlook and Teams Excellent phone etiquette and communication skills Ability to meet deadlines and multi-task in a fast-paced environment Must be a self-starter, manage multiple tasks, and work independently while functioning as part of a cooperative team. Approachable, proactive, positive, and professional attitude In addition to tremendous career growth potential, we offer you: Heath Insurance including Dental and Vision. Pension retirement benefit.

Duration: 6 months Boston, MA 02115 - Hybrid Note: Work Schedule: 35 hours/week • Duration: 6 months Top 3 technical or soft skills you'd like to see that will lead you to request an interview: Proficient in all aspects of outlook Event management experience Academic course experience University experience Job details: The Department of Oral Health Policy and Epidemiology (OHPE) is dedicated to training public health dentists to (a) lead interdisciplinary teams in conducting investigations on the risk factors for oral disease and their relation to systemic disease, (b) use research methods to study the health outcomes of dental services, and (c) become leaders in national and international oral health. The department provides integrated training in the following focus areas: Dental public health; Oral health and systemic health promotion and disease prevention; Community Health; Global Health; Biostatistics and research methods; the epidemiology of oral and systemic disease in collaboration with us; and Leadership. The department trains masters and doctoral students in interdisciplinary research and grants certificates in the specialties of dental public health, geriatric dentistry, and advanced education in general dentistry. Our graduates routinely attain positions as funded researchers and leaders in dentistry, industry, education, and research institutions. Additional Details: Reporting to the Department Administrator, the Administrative Coordinator will provide admin support in the Oral Health Policy and Epidemiology department. The coordinator will provide general office support duties including managing incoming calls, receiving and distributing mail, ordering office supplies, drafting and sending correspondence, copying, scanning and filing. Manages complex calendars, arranges for meetings, appointment and travel arrangements. Prepare reimbursements and payments using on-line financial systems (corporate & purchasing cards, Web voucher/HCOM, etc). Handle seasonal or special projects as needed, such as preparing course materials or managing mailings. Schedule meetings and conferences for department Chair and faculty, reserving facility and equipment use as needed. Help keep the website current, updating personnel information, rotating outdated materials off the site, adding new events, short overviews, etc. The individual is responsible for coordinating and preparing documents relating to the faculty and general correspondence. Supports events including, but not limited to Commencement, reunions, special annual programs/events. Additional related duties as assigned are required.

Our client, an investment management company in Boston is seeking an Administrative Assistant that will provide high-level support to two senior leaders, managing scheduling, meetings, and inter-office tasks. This role requires coordinating local and global meetings, handling logistics, and collaborating with various departments to ensure smooth operations. Responsibilities include preparing PowerPoint presentations, organizing travel and conference participation, and managing reports and expenses. The assistant will also oversee the onboarding process for new hires, ensuring compliance with company policies. Strong organizational, communication, and time management skills are essential, along with proficiency in Microsoft Office, particularly PowerPoint. Experience in financial services and the ability to adapt to changing priorities are key for success in this hybrid role. This role pays between $30-32/hr depending on experience. Qualified candidates encouraged to apply for immediate consideration. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Our Boston area client is seeking an energetic administrative assistant with 3+ years experience for an AAII contract to hire position. **Candidates must be local to Boston as this role is a flexible hybrid schedule of on-site/remote** Job Details: Support for staff including making travel arrangements, managing contacts, complex calendar management, preparing documents, guiding travel and other reimbursements, and monitoring deadlines Email correspondence and data entry Reconciling and filing credit card expenses Event support including coordination, setup and breakdown Liaising interdepartmentally as needed Requirements: Bachelor Degree preferred or a minimum of three years secretarial, office, or related experience Strong organizational skills, fastidious attention to detail and the ability to prioritize, anticipate, and initiate administrative tasks Must have a strong customer service orientation Strong interpersonal skills and ability to build relationships within the college, and with colleagues Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Exciting opportunity to join a reputable Boston firm as an Administrative Assistant. This role will support a busy sales team in a fast paced environment. Responsibilities include providing administrative support, including composing and editing correspondence, coordinating meetings and calls, maintaining calendars, processing expenses, making travel arrangements (domestic and international), and managing external mailings. You will also assist with producing marketing presentations and organize materials, details and logistics for meetings, conference calls and conferences. Qualifications & Education Requirements Bachelor's degree or equivalent experience and three or more years relevant work experience Exceptional communication skills - both verbal and written. Superior attention to detail and organizational skills Capacity to handle multiple tasks simultaneously with ease Strong data management and analysis skills Proficiency with Microsoft Office Suite This is a hybrid role with 3 days a week in office. Salary 75-80K plus bonus and outstanding benefits! Please contact Lindsay Flynn at 617 728-4100 or email resume to lindsay@fanning-boston.com

A pharmaceutical company located in Boston, MA is seeking someone to join their team and work as their administrative coordinator. This person will handle a variety of administrative tasks and special projects as needed, ensuring the office runs smoothly. If you are looking to join a thriving company in life sciences and grow professionally, this may be the job for you! RESPONSIBILITIES: Oversee front desk responsibilities and act as the initial point of contact for all visitors, vendors and deliveries. Answer and direct phones for the company. Coordinate scheduling as needed. Responsible for sending mail/packages and sorting/distributing mail to employees. Upkeep and maintenance of the kitchen and copy room areas which includes ordering food and supplies, assisting with set up and break down of daily lunch and general organization. Ownership for updating and maintaining central contacts database and conference room scheduling, resolving conflicts if necessary. Handle catering orders for events or daily lunches. Weekly ordering of snacks, coffee and office supplies. Assist with additional office projects as needed. QUALIFICATIONS: Bachelor's degree required. At least two years of receptionist/ administrative assistant experience, ideally in a fast-paced dynamic professional environment. Demonstrate flexibility and professional maturity to readily understand priorities and anticipate needs. Must have a positive “can do” attitude and be a team player while also being able to work well independently. Must be proficient in Microsoft Office. Must have strong written and verbal communication skills. Strong attention to detail and ability to effectively multi-task with a willingness to perform a wide range of tasks. Ability to handle confidential information with discretion. Experience with scheduling and calendar management. We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.