Administrative Specialist Jobs in Wayne, NJ

Midtown Manhattan, NYC Full Time, Permanent Position Our client, a prestigious and highly regarded family office, is seeking an Executive Personal Assistant to provide high-level concierge services. This role requires a proactive and highly organized professional to support an Ultra High-Net-Worth individual with personal and logistical tasks as well as day-to-day operations. The ideal candidate will have experience working with executives or high-net-worth individuals, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Job Description: Provide high-touch concierge and personal assistant services, ensuring seamless day-to-day support. Manage personal errands and coordinate logistics between multiple locations, including the client's home and office. Conduct research, summarize findings, and present actionable recommendations. Prepare documents, correspondence, and presentations for various personal and business needs. Assist with medical and health-related paperwork, scheduling, and coordination. Troubleshoot simple IT-related issues and provide step-by-step guidance on device management. Liaise with household staff, track work progress, and oversee home maintenance projects. Develop and maintain vendor relationships, ensuring service agreements and quality standards are met. Maintain detailed records for subscriptions, car services, expenses, and home-related services. Coordinate mail and package deliveries through certified mail, FedEx, and other methods. Manage travel logistics, including flights, hotels, ground transportation, and itinerary planning. Lead and oversee special projects, track progress, and provide status updates. Implement and manage administrative processes to enhance efficiency. Flexibility to work extended hours, weekends, and at multiple locations as needed. Additional responsibilities as assigned based on evolving client needs.

Executive Assistant/Personal Assistant to Founder/CEO International investment firm is looking for an Executive Assistant/Personal Assistant to support to Founder/CEO on a one-to-one basis in his professional and personal lives. Join a tightknit, growing team! Responsibilities Include: Manage complex calendar, including scheduling meetings and video conferences with internal and external stakeholders. Plan all travel (primarily domestic, but occasional trips abroad as well), including flights, ground transportation, hotel reservations, dining reservations, visas, etc Act as a true gate keeper, ensuring the Founder/CEO's time is used well Liaise with various Board of Directors that the Founder/CEO serves on Process expense reports and ensure timely reimbursement Assist with PowerPoint presentations and other documentation as needed Ad hoc pojects and research as needed Qualifications Include: Bachelors degree a plus Minimum of 7 years of administrative experience in a financial services/investment management firm Proficient in Microsoft Office, including Excel and PowerPoint Able to work independently, but also able to collaborate with coworkers on larger projects Proven history of ability to maintain confidentiality

81817 ***MUST have extensive pharmaceutical experience. TSR is a premier National U.S. Staffing company with over 50 years of staffing excellence. Our client, a leading pharmaceutical company is hiring an Administrative Assistant for a contracting role. MUST have advanced experience with MS Teams, MS Office, SharePoint, and other systems (Concur, Workday, Ariba, SAP). Location: Summit NJ Pay: $29-30/hour W2 Responsibilities: Will perform highly diverse administrative and project focused duties, which by nature of the position may involve high level contacts and exposure to confidential material necessitating the use of tact, diplomacy, discretion, and judgment Must have proven skills in prioritizing and multi-tasking, as well as the ability to remain poised and focused in a fast-paced working environment Coordinate logistics for monthly, quarterly Workshops/Meeting Manage catering requests, reserve conference rooms via Outlook, enter visitor registrations Adhere to T&E policies, including booking travel (domestic & international) and reconciliation of business expenses Expense Report via Concur Creates Contract/PO requisitions and manages the lifecycle of the Contract & purchase/service orders Provide back up support to Exec Admin as needed to support VP during planned, as well as unplanned (e.g.emergencies, etc.) absences

One on one personal support for a senior executive at a prestigious family office. Provide administrative support including highly complex travel arrangements both domestic and international, creating itineraries, meeting coordination and any ad-hoc projects as needed. Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, budgets, special reports, and agenda material. Manage a high volume of documents. Perform daily administrative support while maintaining the principal's privacy; act as the point of contact for household and staff; support and assist household with projects, repair, and maintenance decisions, purchases and inventories, staff issues and scheduling, principals' personal shopping requirements, IT, and telecom. Manage principal's personal calendar, including social schedule, business and personal appointments; coordinate with her schedule; assist with children's and pet appointments as needed. Opportunity to work on other projects as they arise. Qualifications The ideal candidate must have 3+ years of relevant administrative support with a completed BA/BS degree. Must be fluid, flexible and successful in a fast paced environment. Must have strong communication skills, both written and verbal. Must be a true team player with a positive and humble attitude. Must have strong technical skills including Excel and PowerPoint. Must be able to effectively manage and prioritize various projects. In office hours are generally 9am-6pm but must have a 24/7 mentality answering calls and responding to emails during off hours as needed. Compensation: $85-95K plus Paid OT & Bonus & Fully Paid for Benefits 3 Days in Office, NYC - Midtown To inquire about this position, please submit your resume (MS Word format only) with your compensation requirements. Be sure to include the title of the position in which you are interested. Only those candidates selected for an interview will be contacted.

A nonprofit organization in New York City is currently seeking an Administrative Assistant to join their team in Manhattan. Reporting to the Vice President of Government Affairs, the Administrative Assistant for External Affairs will serve as the key point of administrative coordination and collaboration for the External Affairs Team, composed of three interconnected departments: Development, Marketing and Communications, and Government Affairs. The Administrative Assistant will support the Chief Development Officer, Chief Marketing and Communications Officer, and the Vice President of Government Affairs, as well as perform tasks to support the successful functioning of the teams. About the Opportunity: Start Date: ASAP Assignment Length: Ongoing (potential contract to hire) Schedule: Monday to Friday Hours: Flex (8am-4pm, 9am-5pm, 10am-6pm) Setting: Hybrid (3 days in office ; 2 remote) Job Responsibilities: Schedule meetings among internal team members and with external stakeholders. Coordinate travel arrangements as needed. Provide general administrative office support, including answering and making telephone calls, typing, photocopying, scanning, faxing, and opening and distributing mail. Maintain and update constituent management databases, including but not limited to media, government, and donor lists. Organize and maintain various files and databases such as in-kind (non-cash) donations, etc. Assist with gift reporting and recording. Manage the calendar for city and state lobbying reporting requirements. Manage record-keeping for government and private grant submissions. Help organize electronic documents, digital photo files, paper files, and archives. Process and track contracts, invoices, and expense reports. Order supplies and materials; manage shipping and delivery of materials as needed. Other duties as requested. Requirements: Associate Degree Required A minimum of two years of experience in a related field. A commitment to URI's mission and vision of a future without domestic violence and homelessness. Experience with Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams), Adobe Acrobat, Zoom, and Monday.com. Familiar with Salesforce and/or other constituent relationship management tools and mailing systems such as MailChimp. Excellent written and verbal communication skills. A detail-oriented problem solver with exceptional interpersonal skills. High degree of cultural competence and belief in the value of diverse backgrounds, perspectives, and experiences.

Our client, a leading venture capital firm focused on investing in the most promising blockchain, crypto, and Web3 startups is seeking a highly organized and proactive Executive Assistant & Special Projects Coordinator to support our CEO. This role goes beyond traditional administrative duties-it requires a strategic thinker who can manage high-level projects, oversee operational initiatives, and serve as a key partner in the execution of the company's vision. The ideal candidate will have experience in both executive support and project management! Company: Venture Capital Firm Position: Executive Assistant & Special Projects Coordinator to the CEO Location: New York, NY 4:1 Hybrid Hours: 9-6 or so with some flexibility required depending on CEO's schedule Compensation: $150-250K DOE + Bonus + Benefits Degree: Preferred Key Responsibilities: Executive Support: Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, preparing reports, handling correspondence, and coordinating travel. Project Management: Lead and assist in special projects, ensuring timely execution and alignment with company goals. Research, analyze, and present data to support decision-making. Strategic Initiatives: Work closely with the CEO on operational priorities, investor relations, and business development opportunities. Assist in driving key company initiatives. Communication Liaison: Serve as a point of contact between the CEO and internal/external stakeholders, including investors, partners, and portfolio companies. Event & Meeting Coordination: Organize executive meetings, offsites, and industry events. Prepare agendas, take minutes, and follow up on action items. Confidentiality & Discretion: Handle sensitive information with the utmost professionalism and confidentiality. Process Optimization: Improve efficiency by implementing better administrative systems and operational workflows. Qualifications: 5+ years of experience as an Executive Assistant, Chief of Staff, or similar role, preferably in venture capital, startups, crypto, or finance. Strong project management skills with a track record of executing high-impact initiatives. Deep interest in crypto, blockchain, and Web3 (prior industry experience is a plus). Exceptional organizational skills and the ability to prioritize multiple tasks in a fast-paced environment. Excellent written and verbal communication skills. Proficiency in Google Workspace, Slack, Notion, and project management tools (e.g., Asana, Trello). High level of professionalism, discretion, and emotional intelligence.

The British Connection is thrilled to be leading the search for this exceptional role. Junior EA/Research Coordinator with very real career growth - Hedge Fund with offices in London, NYC, Houston, Hong Kong + Singapore Would suit a 2016-2021 grad with 4 to 7 years in the workforce after graduating and searching for firm that will nurture their emerging talents and give a clear career trajectory and growth Why This Role? You'll be joining one of the most dynamic and sought-after teams in finance-a firm where the C-suite is not only brilliant but also genuinely kind, witty, and collaborative. The culture is high-energy, exciting, and team-driven, with top-tier professionals who love what they do. This Junior EA/Research Coordinator position is designed for growth, offering a unique pathway to career development. You'll be working closely with the executive assistant team, the head of broker relations and corporate access, and portfolio managers to provide administrative, organizational and strategic support. You will be working closely with some of the best minds in the industry. As you develop, you'll gain increasing exposure to the research process, investor relations, and corporate access-making this an incredible launchpad for an ambitious and highly organized professional. About the Role - What You'll Be Doing (Phase 1) EA Focus Master complex calendars-flawlessly managing schedules for analysts and portfolio managers Coordinate global travel-handling flights, hotels, itineraries, and last-minute changes with ease Be the point person for executives-communicating professionally with internal and external stakeholders Process expenses in Workday-quick, accurate, and detail-driven Schedule investor relations (IR) calls and update CorpAxe meticulously Track & organize corporate access events-including conferences and broker meetings Build relationships with broker sales teams-ensuring smooth coordination of meetings and calls Research & IR Support Work closely with analysts and PMs-assisting in corporate research and meeting prep Develop a deeper understanding of financial markets-learning how corporate access shapes investment decisions Track sell-side corporate access events and conferences and reconcile corporate access and broker interactions into database Collaborate on research coordination-supporting key projects as you step into a more strategic role What You'll Grow Into (Phase 2) As you gain experience in the Fundamental Equities Team we plan to develop you in the areas that best suit your personality and skills set. Investor Relations, client facing roles, Research, Corporate Access, Portfolio Management Qualifications 4+ years high-level administrative experience with a firm in Financial Services Corporate Access and Broker Relations experience preferred Bachelor's degree required Required Skills Corporate Access and Broker Relations experience preferred Highly organized, proactive, and adaptable-able to juggle multiple tasks with precision Strong calendar and travel management skills-you've handled executive schedules with ease Detail-obsessed-you never let anything slip through the cracks Tech-savvy-Microsoft Office; Workday, Bloomberg, and CorpAxe A natural team player-but also comfortable owning responsibilities independently The Perks: 30% bonus + 401k + fully paid top-tier health insurance (medical, dental, vision) 4 weeks vacation + all holidays + additional perks Clear career growth path-this role is structured for rapid development Pay range and compensation package - This is more than just an administrative role-it's an opportunity to build a career in finance while working alongside some of the most respected professionals in the industry. If you thrive in fast-paced, high-stakes environments and are eager to grow, this could be the perfect fit. Apply here. We read every single application and will reach out directly to selected candidates for a Zoom interview. We are an Equal Opportunity Employer As an employer, we believe every individual brings with them unique diversity of thought and perspectives to meaningfully enrich perspectives to drive competitive performance. We believe an inclusive environment can yield exceptional contributions. We respectfully ask you not call or message. We promise to read every application. Successful candidates will receive an InMail requesting a Zoom meeting.

At Savills, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives and workplace strategy/occupant experience, we've boosted the potential of workplaces around the corner, and around the world, for 160 years and counting. Savills is looking for a Broker Administrative Specialist to join the team in the New York office. The role provides overall administrative support for real estate professionals. In addition to preparation of normal correspondence, the role is responsible for research and analysis of properties, preparation of marketing collateral, and submittal of accounting related data upon deal closure. The Client Services Coordinator also assists with the maintenance of information in various sales databases and performs other routine office administrative roles. KEY DUTIES AND RESPONSIBILTIES Proactive in assessing the needs of the Professional and the client Prepare correspondence, documents, Request for Proposals, reports, account invoices, etc. Compose correspondence while maintaining confidentiality and utilizing correct grammar, punctuation, and spelling Prepare and produce marketing presentations and reports, while helping to develop ideas into designs using PowerPoint, often with a short lead-time. Create market surveys and tour books of available properties, including collecting necessary information from databases. Maintain and update assigned broker team's client/prospect databases Monitor action items and deadlines to ensure effective and timely completion Maintain and purge account files and records for assigned broker teams Perform general administrative duties such as filing, schedule meetings, travel arrangements, and expense reports Conduct research, assemble data, and perform special projects as assigned QUALIFICATIONS Bachelor's Degree in business or equivalent experience Minimum one year related work experience supporting multiple people; real estate experience preferred Ability to complete a high volume of tasks with minimal guidance or supervision Strong organizational, interpersonal and communication skills Detail oriented with the ability to respond effectively and efficiently while maintaining flexibility Capacity to work successfully in a team environment Strong proofreading and editing abilities Advanced working knowledge of Microsoft Word, Excel, Power Point, and Outlook Creative self-starter, multitask oriented, and strong time management skills SPECIFIC SOFTWARE PROGRAMS UTILIZED All Microsoft applications, including Word, Excel, and PowerPoint Outlook and other contact management, social media, and email systems in Design a plus CoStar/Loopnet & AIR Adobe Acrobat Salesforce Slack Salary Range: $70,000 to $75,000 Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. Savills participates in the E-Verify program.

Job Description: FULL TIME IN PERSON Personal Assistant to Real Estate Executive. Qualifications: Bilingual: Fluent in English and Spanish Excellent written English with strong grammar and spelling skills Proficient in computer usage, including email and Microsoft Office Suite (Excel, Word, PDF) Ability to print documents (Excel, Word, PDF) Strong organizational and multitasking skills. Excellent communication and interpersonal skills Punctual and reliable Previous experience as a personal assistant Note: All qualifications are required. Office is located in Washington Heights, New York. Job Type: Full-time Pay: From $21.00 per hour Schedule: Monday to Friday Experience: Administrative: 3 years (Required) Language: Spanish (Required) Ability to Commute: New York, NY 10033 (Required) Work Location: In person

Responsibilities: Administrative tasks including calendaring, scheduling meetings and coordinating travel arrangements Provide executive support to senior management Create and process expense reports as well as reconciling expenses using Concur Prepare agenda for board meetings (i.e. create/formulate agenda) Assist HR team in scheduling interviews and onboarding new hires Email correspondence with external vendors Gather supporting documentation Format, edit and proofread documents Handle incoming and outgoing mail Event planning Set-up conference rooms Place catering orders Perform ad-hoc administrative and office support duties Qualifications: Bachelor's Degree required 2+ years of administrative experience in a corporate or professional services environment Strong proficiency in Microsoft Office Suite (Word, PowerPoint and Excel) Strong writing and proofreading skills Ability to multitask and prioritize tasks effectively High attention to detail and excellent communication skills Professional demeanor and personable with a high level of confidentiality

Finance Coordinator About Sequence: Sequence is an award-winning, boutique events agency specializing in production, strategic planning, and design. We work with a mix of corporate, media, entertainment, finance, and non-profit clientele and events to produce in-person, hybrid, and virtual galas, launches, conferences, awards shows and beyond. Sequence is headquartered in New York, NY and executes events worldwide. We have been named among Crain's 100 Best Places to Work in NYC, a Top 50 Event Agency by Special Events Magazine, a Top Virtual Event Solution by BizBash, and a Great Place to Work by Great Place to Work US. For more information, please visit ************************ About The Position: The Finance Coordinator is responsible for overseeing Sequence's financial operations, ensuring effective budgeting, forecasting, financial reporting, and cash flow management to support the company's business objectives. This role ensures accurate project-specific financial tracking and compliance with financial policies while identifying opportunities to improve profitability. Additionally, the Financial Manager coordinates accounts payable, treasury activities, and leads ad-hoc financial projects to enhance the company's financial performance and operational efficiency. Key Responsibilities: Financial Planning, Reporting & Analysis - Oversee budgets, forecasts, and financial plans to align with business goals. - Oversee accurate and timely preparation of financial reports, including balance sheets, income statements, and cash flow statements. - Conduct variance analysis to track performance and provide actionable insights. - Present financial results to leadership, highlighting key trends and drivers. - Offer data-driven recommendations to improve profitability and support decision-making. Financial Reporting for Projects - Track and analyze financial performance for individual projects, ensuring accurate reporting of revenue, expenses, and profitability. - Collaborate with project teams and the bookkeeper to update job P&Ls throughout the planning process and ensure timely post-event reconciliation. - Deliver financial insights to project teams and senior management, identifying trends and variances to improve financial outcomes. - Support project forecasting and budgeting processes to enhance accuracy. - Assist with expense tracking by logging project-related costs in QuickBooks, as needed. Cash Flow & Treasury Management - Monitor and manage cash flow to ensure sufficient liquidity for daily operations and strategic initiatives. - Oversee treasury activities, including managing banking relationships and optimizing cash management processes. - Ensure compliance with financial policies and regulations related to cash handling and investments. - Track and log accounts receivable to maintain accurate records and ensure timely collections. - Follow up with project teams and clients on outstanding receivables to expedite payments. - Provide regular cash flow reports to senior management, highlighting risks and opportunities. Accounts Payable - Ensure timely and accurate processing of invoices, coordinating with project teams to confirm payment details and approvals. - Monitor vendor payments, address discrepancies, and maintain positive supplier relationships. - Upload and approve invoices in payment processing software, ensuring compliance with company policies. Compliance & Internal Controls - Ensure adherence to accounting standards, regulatory requirements, and internal policies. - Develop and implement internal controls to safeguard financial assets and ensure reporting accuracy. - Coordinate with external auditors during audits, providing required documentation and addressing any issues. Ad-hoc Projects - Lead or contribute to special financial projects, including mergers, acquisitions, system implementations, and financial upgrades. - Support client onboarding by ensuring all necessary paperwork and key company information is submitted on behalf of Sequence. - Oversight on Ramp (our payment processing platform) Qualifications - 3-5 years of experience in financial or related roles. - Proficiency in QuickBooks (desktop and online) and advanced knowledge of Excel and Google Sheets. - Strong analytical and problem-solving skills with a keen attention to detail. - Excellent communication skills and ability to present financial data clearly to stakeholders. - Team player with a collaborative approach to working across departments. - Ability to manage multiple priorities and meet deadlines in a fast-paced environment. - Experience with financial systems implementation and process improvements is a plus. Benefits: Health, dental, vision, 401K option, flexible vacation, and a really fun group of people to hang out with every day! Contact Instructions: Please submit the following in an email to *************************** with the subject line: “Finance Coordinator” Cover letter that describes something unique about you and illustrates why you want to work at Sequence. An up-to-date resume Requested salary requirements Potential start date NO PHONE CALLS, PLEASE! Sequence is an equal opportunity employer; we strongly value diversity at our company. We do not discriminate on race, religion, color, national origin, disability, sexual orientation, gender identity, gender expression, age, marital status, veteran status, or any other basis prohibited by law.

Full-Time Design Intern and Administrative Assistant Position Alchemy Studio design team is looking for a Full-Time Design Intern and Administrative Assistant to join the team for the summer immediately. The ideal candidate would be organized, creative, self-motivated and meticulous individual who is looking for a steady position that could lead into further positions within the firm. This person will work closely with the firms' Partner with day-to-day operations and supporting the office within both design and administrative duties. Applicants should be able to dedicate a minimum of 40 hours a week to the position and assisting the partner and team. Responsibilities: · Running bi-weekly payroll in the Payroll Interface · Scheduling for partners and calendar coordination. · Assisting in monthly pay billing in the QuickBooks interface. · Maintaining Office (Monthly rent payment, supply ordering, organizing and putting away materials, prepping for meetings and making sure the office is presented professionally). · Aiding partners in personal and professional tasks (returning packages, making online purchases, planning travel and accommodations, registering for trade shows). · General office management (setting up new computers & software). · Communicate and coordinate with vendors to schedule meetings and material library updates, as well as ordering materials for project requirements. · Building models in Sketchup and working with the team to apply materials and finalize designs. · Coordinate with rendering consultants to finalize professional renderings. · Work on design presentations in InDesign for client presentations as well as add approved materials in our specification software. · Assist with FF&E installs. · Miscellaneous tasks around the office. Requirements: · Strong communication, organization and time management skills and ability to work in a team environment. · Self-motivated and ability to multi-task in fast-paced, dynamic and creative environment. · Working on a bachelors degree in Architecture, Interior Design or any related field. Software Requirements: · AutoCAD is a must · Sketch-up is a must · Adobe Creative Suite o Photoshop o Illustrator o InDesign · Microsoft Suite o Word o Excel o Outlook Salary/Benefits: We offer a competitive package including: · Professional Hourly Rate To apply: For consideration, please email your resume as a PDF attachment along with a PDF portfolio or portfolio link to ****************************. Please title your email: (your name)- Part Time Assistant and attachments no larger than 7 MB. No phone calls please or emails to principals please. All candidates should have legal work status in the United States. Alchemy Studio is an Equal Opportunity Employer. ************************

J&S Waterproofing LLC is a fast-growing exterior restoration company located in New York, NY. Specializing in restoring residential and commercial buildings in the greater NYC area, we take pride in our expertise and commitment to quality. No project is too small or too big for us as we work towards restoring NYC one building at a time. Role Description This is a full-time on-site role for a Project Manager Assistant at J&S Waterproofing LLC. The Project Manager Assistant will be responsible for providing administrative support to the project management team, assisting with coordination, and ensuring efficient communication between stakeholders. Daily tasks include managing schedules, organizing project documentation, and facilitating effective project execution and well skillful in plans/drawings. Qualifications Administrative Assistance and Executive Administrative Assistance skills Strong Phone Etiquette and Communication abilities Clerical Skills proficiency Excellent organizational and time-management skills Attention to detail and problem-solving capabilities Ability to work well in a fast-paced environment and multitask effectively Experience in the construction or project management industry is a plus Associate's or Bachelor's degree in Business Administration or related field

The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative and prioritize daily tasks. A strong aptitude for meeting tight deadlines and taking charge will ensure success in this multi-faceted role. Responsibilities Support Team with clerical projects, data entry, and operational tasks. Organize files and maintain office protocol. Support the Accounting and HR Teams Provide backup receptionist coverage when required. Maintain various training materials, standard work documents, and processes Manage calendars, schedule meetings, and communicate on behalf of executives. Light bookkeeping responsibilities surrounding a small amount of rental properties Manage relationships with real estate management company Qualifications: Education: Bachelor's degree or equivalent experience. Skills & Abilities: Strong interpersonal, customer service, and communication skills (written and verbal). Proficiency in Microsoft Office and internet research tools. Ability to multitask in a fast-paced environment with strong organizational and problem-solving skills. Initiative, sound judgment, and professionalism in all tasks. Accurate and precise attention to detail If you thrive in dynamic environments and excel in supporting executive operations, we encourage you to apply and become an integral part of our team!

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties. Key Responsibilities: Provide administrative support to executives, portfolio managers, and other team members. Manage and maintain executives' schedules, appointments, and travel arrangements. Prepare, edit, and format documents, reports, and presentations. Handle confidential and sensitive information with discretion. Serve as the primary point of contact for internal and external communications, including emails and phone calls. Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes. Maintain organized filing systems for records, documents, and correspondence. Coordinate office operations, including supply inventory, vendor relationships, and facilities management. Support financial administration tasks such as expense reports and invoice processing. Assist with special projects and ad hoc administrative tasks as needed. Qualifications & Skills: Bachelor's degree preferred; relevant experience may be considered in lieu of education. 2+ years of experience in an administrative role, preferably within the finance or asset management industry. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and ability to prioritize tasks effectively. Excellent verbal and written communication skills. High level of professionalism and discretion when handling sensitive information. Ability to work independently and as part of a team. Strong problem-solving skills and attention to detail. #43347

We have had the privilege of caring for those in need for more than a century. Founded on the belief that everyone has the right to exceptional care, today we continue to provide quality care and services for our many residents, patients, and clients. Caring is not simply what we do, it is who we are. Why Join Our Team: Across our four campuses, eleven communities, five service offerings, and hospital, we are ultimately one unified team. Together, we nurture a compassionate, collaborative culture that enables continuous improvement and allows our team members to learn, grow, and shine in their careers. Surround yourself with people who care about making a difference - come join us! We have an exciting opportunity for a part-time Administrative Assistant in our Pastoral Care department. The Administrative Assistant supports the Director of Pastoral Care and the Pastoral Care Staff with secretarial, clerical and administrative functions. Ability to manage their work schedule with a conscientious work ethic. Demonstrates an understanding of, and embraces, the mission and vision statements of Christian Health. Competencies: Answers incoming phone calls for the Pastoral Care Department. Provide phone contact to community churches regarding resident/patient admission, per direction of Pastoral Care staff. Relay timely, accurate information and messages. Exercises critical thinking skills in coordinating and carrying out plans and events on behalf of Pastoral Care. Maintains accurate, timely and updated Pastoral Care/ Church Relations database including information on churches, clergy Visits, volunteer information. Develops, maintains and runs database reports, as requested. Meets regularly with Pastoral Care Director, to review department needs, projects, tasks and assignments and execute necessary plans and actions as directed. Provides secretarial and administrative support to the Pastoral Care department including the preparation, revision, typing, copying and distribution of letters, correspondence, sympathy cards, minutes to all meetings, information packets for churches, department forms, presentations. Maintains e-files or hardcopy files, as directed. Coordinates Worship Service scheduling in all CH programs. Maintains master schedule, contacts/confirms all details for scheduled community Worship Leaders/Accompanists. Types/sends letter of confirmation, reminders, letters of thanks, secures reimbursement for guest worship leaders, and welcomes new worship leaders. Develops, updates and maintains database of resident/patient information including initial screenings, hospitalizations, discharge and death to facilitate pastoral care services, scheduling, and communication. Attends Pastoral Care Department meetings; takes minutes, types and distributes. Prepares materials for meetings. Reserves meeting room. Sends agenda and meeting reminders. Tracks, updates, edits and maintains assigned department policies and procedures, and departmental forms. Maintains and reorders office supplies for the department. Coordinates all aspects of Clergy Day Events and related events for the department, including mailings to attendees, registrations, tracking of RSVPs, preparation of packets/materials, room reservations and room set-up, arrangements for meals/refreshments. Works closely with Pastoral Care staff to coordinate speakers, confirm details and provide event-day preparation, greeting, oversight, and support. Respect for cultural and religious differences of staff and residents. Should express a willingness to learn and seek new information, training and resources needed for this position. Qualifications: One (1) year secretarial experience required. Experience in data-base management required. Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, and Publisher). Schedule: Part-time 9am-1pm, Monday - Friday. Education: High School Diploma required. Secretarial school graduate and/or experience preferred. Christian Health offers a wide variety of benefits to part-time employees that includes: 401k plan for all employees who are 21 years old or older Tuition Reimbursement Employee Assistance Program Direct Deposit Credit Union Child Day Care Center on campus Gift shop on campus Free onsite parking on campus Pay differentials Exclusive employee discounts and special offers Access to earned wages prior to payday If you are interested in this great opportunity, please apply today on our website listed below. *************************************

Job Title: Administrative Assistant Education and Required Skills -Strong ability to communicate clearly both written and verbal. -Excellent Microsoft Office suite skills (Outlook, Word, PowerPoint, Excel). -Ability to be resourceful and overcome challenges and knowledge gaps independently. -Exceptional attention to detail and highly organized. -Associate degree -Experience in the banking or technology industry -Experience managing the Jive employee engagement platform Job Responsibilities -Pro-actively manage several senior executive (3+) calendars with global demand for their time. -Understand key clients and business priorities in alignment with the executives' roles to be a guardian of their time. -Collate agendas for key meetings and take detailed minutes where necessary. -Handle sensitive information according to the letter and spirit of Firm policies. -Provide logistical support for executive meetings and regional department meetings and events inclusive of conference room booking, catering, attendance tracking, multimedia procurement, etc. -Travel and Expense management inclusive of travel booking, visa requests, expense authorization requests, tracking travel cost and expenses vs. a budget, etc. -Build strong networks with internal and external counterparts and developing good working relationships with other Executive Assistants across regions and divisions. -Organize regional social and philanthropic events. -Work outside of normal working hours when necessary (e.g., early morning) to accommodate meeting preparation requirements. -Report to office minimum of 3 days/week.

Our client is looking for a NYC savvy Executive Assistant for a growing well-known private equity firm. Must have the ability to interact with colleagues at all levels in a fast-paced environment is crucial to succeeding in this role. The ideal candidate must be able to work effectively under pressure while remaining flexible, proactive, resourceful, and efficient. Must be able to take direction and lead at a high level of professionalism and confidentiality is essential. Exceptional communication skills, strong decision-making ability, and meticulous attention to detail are equally important for this position. Our client offers a competitive benefits package to support all employees' well-being and financial future. This includes lunch reimbursement, bonus and a generous 401(k) plan to assist with long-term financial planning. 95-125k with generous bonus- Depends on Experience Responsibilities: Perform general administrative work, including but not limited to: · Coordinate and manage heavy calendars both personal/professional for meetings in various time zones · Plan and coordinate complex domestic and international travel · Manage and process expense reports using Concur · Assist with other projects and responsibilities at the COS discretion Required Qualifications: 2 plus years administrative experience along with a can-do attitude College Graduate If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Our teams, comprised of subject matter experts, develop an interest in your preferences and goals and we act as an advisor for your career advancement. Solomon Page has an extensive network of established clients which allows us to present opportunities that are well-suited to your respective goals and needs - this specialized approach sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn. Opportunity Awaits.

Executive Personal Assistant Ultra High Net Worth Individual is seeking an Executive Personal Assistant who will provide advanced business, administrative, and personal support. Responsibilities Include: Manage detailed calendars for both business and personal engagements Schedule meetings with internal and external stakeholders and coordinate all aspects of said meetings. Organize expensive Domestic and International travel, including Visas if required, ground transportation, hotel reservations, meals, etc. Manage all incoming communication by prioritizing messages and emails and ensure timely communication regarding time-sensitive and priority matters. Act as a true gatekeeper for the Principal by prioritizing meetings and ensuring Principal's time is protected. Attend meetings to take notes and draft minutes and summaries. Coordinate and monitoring ad hoc projects and programs. Qualifications Include: Bachelor's degree preferred Advanced knowledge of Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills Salary will be commensurate with experience