Administrative specialist jobs in West Allis, WI - 293 jobs

Dawes Rigging and Crane Rental, Inc. Milwaukee, WI (53214) Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 114,000 colleagues serve people in more than 160 countries. **Working at Abbott** At Abbott, you can do work that matters, grow, and learn, care for yourself and your family, be your true self, and live a full life. You'll also have access to: + Career development with an international company where you can grow the career you dream of. + Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. + An excellent retirement savings plan with a high employer contribution · Tuition reimbursement, the Freedom 2 Save student debt program, and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree. + A company recognized as a great place to work in dozens of countries worldwide and named one of the most admired companies in the world by Fortune. + A company that is recognized as one of the best big companies to work for as well as the best place to work for diversity, working mothers, female executives, and scientists. **The Opportunity** We have an opening for an Administrative Assistant in our Abbott Park, IL location. The Administrative Assistant provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide back up support to higher-level management as needed. **What You'll Work On:** + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. + Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and phone setups, acting as a liaison for remote access issues. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery. + Uses intermediate to advanced software skills to perform work assigned. + Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. **Position Accountability / Scope:** + Consistently interacts with high-level executives. + Intermediate to advanced knowledge and understanding of business processes and requirements. + Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional. + Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements. + Proactively identifies and resolves scheduling conflicts. + Primary point of contact for manager's schedule. **Required Qualifications:** High School diploma or equivalent. Some college preferred. 3+ year's previous admin experience or equivalent. Operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. Learn more about our health and wellness benefits, which provide the security to help you and your family live full lives: ********************** Follow your career aspirations to Abbott for diverse opportunities with a company that can help you build your future and live your best life. Abbott is an Equal Opportunity Employer, committed to employee diversity. Connect with us at ************** , on Facebook at *********************** , and on Twitter @AbbottNews. The base pay for this position is $22.50 - $45.00 per hour. In specific locations, the pay range may vary from the range posted. An Equal Opportunity Employer Abbot welcomes and encourages diversity in our workforce. We provide reasonable accommodation to qualified individuals with disabilities. To request accommodation, please call ************ or email ******************

Administrative Assistant Reports to: Operations Manager Employment Status: Full-Time Work Schedule: Mon-Fri, 7:30am-4:00pm. Excluding Federal holidays; occasional weekend/after-hours may be required based on mission needs FLSA Status: Non-Exempt Position Summary: The Administrative Assistant will provide administrative and clerical support to DHS Federal Protective Service (FPS) Region 5 staff. Work includes document preparation, records management, meeting support, reporting, coordination with help desks, and other administrative support functions. Work is performed independently with minimal direct supervision. The ideal candidate will already align with our core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality). This position is contingent upon contract award. DUTIES AND RESPONSIBILITIES The essential functions include, but are not limited to the following: Compose, type, and enter information into databases/spreadsheets. Prepare correspondence/documentation/mailing labels; copy data between records; file records. Receive/sort/distribute mail; prepare outgoing mail (including express/online services). Set up meetings/teleconferences (schedule rooms, disseminate details); attend meetings as requested; prepare/distribute agendas; take and distribute minutes; coordinate interoffice communications. Assist with inventory/maintenance/purchase/dissemination of routine supplies. Collect/disseminate GOV mileage and maintenance info monthly/as required. Maintain shared drive folders and hard copy/electronic files (e.g., Facility Security Assessments and related records) as directed. Assemble and disseminate routine reporting requirements on a schedule determined by on-site personnel. Liaison with DHS help desk for IT/telephone services (ticket initiation, follow-up, resolution, close-out). Track assigned case control numbers and route reports for review/approval. Provide support to security management branch programs as required (spreadsheets/report maintenance). Maintain, issue, and control facility keys (issuance, hand receipt, inventory). Timekeeping support duties as directed. Make travel arrangements / coordinate transportation and accommodations; support regional emergencies/taskings/projects as directed. Perform Human Resources administrative functions and tasks as directed. All other duties as assigned. About Us Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value. Recent accolades include: Great Place to Work 2020, 2021, 2022, 2023, 2024, 2025, 2026 HIRE Vets Medallion Award 2021, 2023, 2024 and 2025 VETS Indexes 5-Star Employer for 2024 and 2025 Employer Awards Military Friendly Employer Gold designation 2021,2022,2023,2024, 2025, 2026 Foodservice Equipment Reports 2023, 2024, 2025 Top Dealer Foodservice Equipment & Supplies magazine 2024, 2025 Distribution Giants list RATIONAL 2024, 2025 Premium Partner Award ENERGY STAR Partner Department of Defense Military Spouse Employment Partnership Small Business Partner Army Partnership for Your Success (PaYS) Partner #911 Learn more about us at aldevra.com. Requirements Security Requirements: Must pass a government background investigation/suitability determination prior to performance. This position requires passing an extensive background check. Workplace Safety and Environment: Safety is a condition of employment. Employees must follow all site safety and security requirements, use required PPE, maintain a clean and safe workspace, promptly report hazards/incidents, and work in a manner that protects themselves, coworkers, and government personnel. Qualifications: High school diploma 5 years of administrative assistant experience Excellent verbal communication skills and telephone manner Excellent and accurate written communication Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required Excellent attention to detail; accurate data entry Customer Focused and team-oriented work ethic Able to multi-task efficiently and accurately, focusing on quality Veterans and Military Spouses are encouraged to apply. We offer you a generous benefits package including: Medical, Dental and Vision Short Term and Long-Term Disability Life Insurance Paid Time Off Employee 401(k) with company match Professional Team Environment Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, disability status, protected veteran status, or any other characteristic protected by law.

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities. We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site. Responsibilities: Handle correspondence, filing, and documentation. Schedules and coordinates meetings, and appointments. Generates standardized reports as needed. Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate. Maintains electronic and hard copy filing system. Retrieves documents from the filing system. Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents. Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets. Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing. Sign in new hires and ensure all necessary paperwork is completed. Verify employment eligibility and ensure all documentation is properly filed. Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations. Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols. Maintain records of all training sessions and certifications. This position has no supervisory responsibilities. Qualifications: High school diploma or equivalent; associate's degree or relevant certification is a plus. Proven experience in an administrative role, preferably in a construction or industrial environment. Intermediate to advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook is required for this position. Must be mature, professional, personable, and have a polished delivery on all assignments. Ability to handle confidential information with the utmost discretion. Must be able to communicate, both written and oral, in a professional manner and represent the company in a professional manner. Must possess good follow-through skills to finalize projects. Must have above-average proofreading skills and have a history of being accurate and thorough. What we offer: Health Insurance and ESOP (Employee owned) package. Health Reimbursement Arrangement (HRA) with Medical PPO FSA and Dependent Care 401K Matching Paid Maternity & Paternity Leave Generous PTO roll-over policy Social events and gatherings throughout the year

Client provides a vast array of opportunities for an individual looking for an organization with whom they can flourish and develop their careers in a variety of directions. In addition to a beautiful environment and a positive corporate employee culture where contingent staff are embraced as an integral part of their staffing to meet their business objectives, here are just a few of the perks you can look forward to enjoying once you have been offered and accepted a contingent position: Various technology and training are available for anyone looking to expand and improve their current skill levels. Leadership support to drive your career into areas of interest to meet your passion and career goals. Flexible schedules in many cases, dependent on specific team. Collaborative team environment, creating a positive experience for those working. Inter-campus shuttles to get you from building to building with on-demand service to allow you to make the most of your workday. Complimentary shuttle service from the Metro to the campus (depending on the region/campus); and Complimentary coffee service throughout locations (depending on the region/campus). Responsibilities: Provides Advanced admin support to the team leaders. May provide back-up support to other team staff as needed. Responsible for compliance with applicable Corporate and Divisional policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Interact with high-level executives and handle confidential or business-sensitive information. May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel and Expense website and employee performance management systems (as applicable). Coordinates new employee office set-ups and onboarding. May train/coordinate work for new administrative assistants. Responsible for all administrative functions for Global Security, such as: o Answering phones. o Calendar management, proactively solving conflicts. o Handling Teams/Zoom and general Telepresence setups and acting as liaison for remote access issues. o Scheduling travel and processing expense reports. o Managing correspondence and scheduling couriers as well as preparing FedEx labels and managing shipments. o Ordering office supplies. o Processing invoices. o Meeting/event planning and catering. o Creating or modifying business documents. o Preparing presentations from source materials. o Preparing binders and other large copy requests. o Requesting publications/articles. o Onboarding various contracted vendors; and Operates with general instruction and some supervision. Safeguards confidential information. Leadership and Interpersonal Skills: Fully understands assigned tasks and any associated expectations. Asks for clarification, as needed. Understands deadlines and deliverables; communicates obstacles that prevent completion of deadlines; provides status updates prior to deadlines. Demonstrates strong problem-solving skills. Accountable and responsible for actions/mistakes. Challenges the team to always do better. Prioritizes own work, balancing multiple requests for assistance. Establishes good working relationships with client areas. Builds rapport and trust with others; possesses good listening skills. Education and experience: Some college preferred. 5+ years of previous administrative experience supporting executives. • Some leadership or supervisory experience desired. Experience working in pharmaceutical company or CRO strongly preferred. Must have intermediate-to-advanced knowledge of Microsoft Office Suite, Concur, SharePoint or Visio and understanding of business processes and requirements. “Make it happen” spirit and attitude as well as persistence. Learns fast, grasps the “essence,” and can change course quickly, where needed. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Shivangi Shivpuri Email: ********************************* Internal Id: 25-47990

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas - immunology, oncology, neuroscience, and eye care - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at *************** Follow @abbvie on X, Facebook, Instagram, YouTube, LinkedIn and Tik Tok (******************************* . Job Description Responsible for all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and BlackBerry setups, acting as a liaison for remote access issues. Responsibilities + Provides general administrative support. May provide back up support to higher-level management as needed. + Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). + Interacts with high-level executives and handles confidential or business-sensitive information. + May include some support for tracking budget expenditures. + Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations. + Orders business cards and stationery. + Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable). + Coordinates new employee office set-ups and onboarding. + May train/coordinate work for new administrative assistants. + Operates with general instruction and some supervision. Qualifications + High School diploma or equivalent. Some college preferred. + 1+ years previous admin experience or equivalent. + Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements Additional Information Applicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: + The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time ofthis posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location,and we may ultimately pay more or less than the posted range. This range may be modified in the future. + We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. + This job is eligible to participate in our short-term incentive programs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of anybonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's soleand absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law. AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled. US & Puerto Rico only - to learn more, visit ************************************************************************* US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: ************************************************************* Salary: $USD - $USD

ORGANIZATION: Lubavitch of Wisconsin is dedicated to serving all Jews throughout Wisconsin with Ahavat Yisrael - an unconditional love and concern for every Jew, regardless of background and affiliation. Its multiple programs provide the education to promote Jewish knowledge and awareness and the means to practice and experience our Jewish heritage. It encourages every positive action on the part of every Jew and facilitates the efforts of every organization, synagogue or group to increase Jewish knowledge and observance. JOB SUMMARY: We are seeking a candidate who is genuinely interested in working in the non-profit field. This position reports directly to the Executive Office and is responsible for general office support, campaigns, communications, events and more. KEY RESPONSIBILITIES: • Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories. • Maintains supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, verifying receipt of supplies. • Scanning & making copies. • Entering, manipulating, and extracting data from our extensive database program • Contributes to the team effort by accomplishing related results as needed. • Basic website updates. • Greeting visitors and answering phones. • Protects the organization's value by keeping information confidential. • Receiving and logging payments and following up with appropriate correspondence. • Support of various programs, events, and holidays. • Advanced computer skills (including Microsoft Office, Gmail and basic internet skills) are required, as is the ability to learn new software quickly. Skills and Qualifications: • Reporting Skills • Computer proficient • Administrative Writing Skills • Microsoft Office Skills • Managing Processes • Professionalism • Dependability • Organization • Problem Solving • Attention to Detail

**Posting Title:** Field Administrative Assistant **Reports To:** Field Administrative Manager **Salary Range:** $22.00/hour to $28.00/hour Final determination of a successful candidate's starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets. **WHO WE ARE** For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who've built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we've built a reputation for integrity. We're problem solvers and innovation seekers. We're team players and safety fanatics. And we always-always-do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything. **THE PRODUCTION TEAM** The Production Team is responsible for overseeing Cupertino Electric's Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. **ABOUT THE ROLE** The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. **Onboarding Support:** Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. **Payroll Assistance:** Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. **Resource Tracking:** Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. **General Administrative Support:** Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed. **Skill:** Applies acquired job skills and company policies and procedures to complete assigned tasks. **Job Complexity:** Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. **Supervision:** Normally follows established procedures on routine work, requires instructions only on new assignments. **ABOUT YOU** You have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. **WHAT YOU WILL GAIN** As a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You'll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you'll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. **MINIMUM QUALIFICATIONS** _Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify._ **Education:** High School Diploma or GED required. Any college degree preferred. **Licensure/Certifications:** None required. **Experience:** Two (2) years of experience required in similar role with construction experience preferred. **PHYSICAL REQUIREMENTS** : + Ability to move around construction sites as necessary. + Occasional lifting of office supplies or files may be required. _\#LI-SA1_ _*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship._ **PLEASE NOTE:** CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them, click here. (******************************************** CEI is a place where every single person can-and does-have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you'll go home every day knowing you helped contribute to important work that shapes people's lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at *************** or 1-(877)-747-4CEI. Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

SALARY RANGE $22.08 - $29.18 WORK ASSIGNMENT DETAILS Responsible for direct customer service, data entry, case creation, processing & reviewing electronically filed documents for completeness, drafting of correspondence and court orders, scanning, cash handling, billing and receipting, scheduling matters for court and a variety of other administrative duties in a very busy and fast-paced environment. CLASSIFICATION SPECIFICATION To view the full classification specification for Administrative Specialist click here. If curious about the comprehensive benefit package the County offers, click here. Minimum Training & Experience Requirements 1. High School Diploma or GED. 2. Two years post high school work experience providing administrative support. 3. One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement. Waukesha County provides a comprehensive compensation and benefits package including excellent health/dental/vision, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment plus an optional tax advantaged 457 retirement savings plan. Employee well-being is promoted through a balanced work-life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee's wellness and health, including an on-site health & wellness clinic. About Us: Waukesha County prides itself on operating in a business-like manner and is recognized as a leader delivering high quality services with competence and skill. With our vision of "Leading the Way", we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves "Is there a better way?" Location: Located in the City of Waukesha, our campus offers an on-site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave, Marquette University Golden Eagles and the UW-Milwaukee Panthers Basketball programs. EEO: Waukesha County is committed to equal opportunity and nondiscrimination in employment and adheres to all Federal, State and County Equal Employment Opportunity laws, policies, plans, rules, regulations and ordinances. The County recognizes and accepts its important leadership role in providing for equal employment/service opportunities. It is the express policy of Waukesha County to promote equal employment opportunity among all who are employed by Waukesha County and who seek employment with Waukesha County. For further information visit: ****************************** The County does not sponsor applicants for work visas. Applicants must be currently authorized to work in the United States on a full-time basis.

Northwestern Mutual has been helping families and businesses achieve financial security for nearly 160 years through a distinctive planning approach that integrates risk management with wealth accumulation, preservation and distribution. With more than $217 billion in assets, $26 billion in revenues and more than $1.5 trillion worth of life insurance protection in force, Northwestern Mutual delivers financial security to more than 4.2 million clients. For the seventh consecutive year, Northwestern Mutual has also been recognized among the “Best Places to Work in IT” as a top workplace for information technology (IT) professionals, according to IDG's Computerworld, the leading source of technology news and information for IT influencers worldwide. People are the power behind Northwestern Mutual, and diversity makes us better. We are committed to reflecting and serving the marketplace. We do so by attracting and enhancing the engagement of those who bring their unique perspectives, ideas, and beliefs. At Northwestern Mutual, people matter. And you'll be working for a company that's consistently voted among the “most admired” in the nation. We invite you to explore your career interests with us. Job Description Interns may be involved in providing day-to-day support as needed including problem resolution, metrics reporting, documentation, project assistance and various other activities including attending and participating in various meetings as part of the team. Responsibilities of the intern may include: • Participating in basic system administration and operational support • Troubleshooting and/or interacting with IT staff or vendors in testing, operational support and troubleshooting of complex system hardware and/or software problems • Utilize monitoring tools and assist in alerting appropriate areas to take action as needed Qualifications Active student pursuing a Bachelor's or Master's degree in Computer Science, Computer Engineering, Management Information Systems or related field. A cumulative grade point average of 3.0 or higher with a minimum of 6-9 credits in Computer Science or Management Information Systems courses Additional Information SKILLS AND COMPETENCIES REQUIRED FOR POSITION • Excellent verbal and written communication (including meeting scheduling/facilitation), analytical and problem- solving skills, time management and customer service skills • Basic knowledge and experience with Unix (Unix scripting) and/or Microsoft operating systems • Basic experience with Microsoft Office Suite, Outlook client (including calendar and desktop infrastructure) PC hardware and Windows, troubleshooting and supporting Windows platforms and network based applications • Familiarity with Windows 7, Cloud, IT security concepts, computer networks, firewalls and switches and Mobile OS • Basic programming skills in C++, C#, Visual Basic and Java • Knowledge of SharePoint administration is a plus

Job Description Are you looking for a meaningful part-time role where you can contribute to an organization with a mission-driven purpose while managing your own schedule during the workweek? As a part-time Advancement Administrative Associate, you'll play a key role in supporting the school's Advancement Department by managing donor records, acknowledging contributions, generating reports, and coordinating clerical needs. You'll work 20 in-person hours per week on weekdays, and you have the flexibility to establish which days to work; no need to be in the office every Monday through Friday. This role offers the opportunity to have a direct impact on the school's mission by strengthening connections with donors and supporting programs that reflect the Jesuit values of service, excellence, and community. JOB SUMMARY: The part-time Advancement Administrative Associate's primary responsibility is to manage the donor database, maintain donor records, and acknowledge contributions to the school's Advancement Department. In addition, this position generates system reports needed to solicit, analyze, and assess progress toward goals. This person coordinates and supports the Advancement Department's clerical needs. ESSENTIAL FUNCTIONS Maintain, enhance, and update the donor databases - DonorPerfect Online Process gifts and prepare acknowledgment letters Analyze development data to provide scheduled and impromptu reports for department needs Coordinate segmentation of the database to manage appeals and reporting Create processes to identify new prospects at all giving levels consistently Facilitate grants calendar and deadlines Collect relevant information and data to support the grant application process Assist in fulfilling grant reporting requirements Work with the Finance Team to reconcile DonorPerfect Online with general ledger on a monthly basis Support departmental events with clerical support Assist with other responsibilities and duties as assigned by the Advancement Directors Qualifications: High school degree and database experience required. Bachelor's degree preferred. A strong team player, demonstrated self-starter, and motivational leader with excellent interpersonal skills, requiring minimal supervision, and a desire to work in a fast-paced environment on multiple tasks. Ability to communicate effectively both orally and in writing, with a keen attention to detail Desire and ability to support the Catholic and Ignatian character of the school Passionately articulate commitment to the mission of Cristo Rey Jesuit as both a sponsored ministry of the Society of Jesus and a member of the Cristo Rey Network of schools. Proficient with Microsoft Office; Proficiency on DonorPerfect a plus Cristo Rey Jesuit High School - Who We Are Cristo Rey Jesuit High School is part of a national network of 41 high schools that transform urban education through a unique integration of college-prep academics, professional experience, and spiritual formation, with a focus on students of limited financial means. As a private, Catholic, Jesuit high school serving 450 students, Cristo Rey Jesuit's mission is to provide an affordable Catholic secondary education with a college-prep curriculum and a Corporate Work Study Program (CWSP) to prepare graduates for success in college, work, and life. The Cristo Rey team believes that a sound intellect is only one important component of preparation for college and life. Through both their CWSP experience and intentional opportunities for character and spiritual growth within the school day, Cristo Rey students develop the work ethic, resilience, confidence, empathy, openness to growth, and commitment to justice that help ensure their long-term success and enable them to lead by example. Cristo Rey Jesuit High School Milwaukee is an equal opportunity employer that provides equal employment opportunities to applicants without regard to race, ethnicity, religion, sex, or national origin.

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Assist with supporting the property administratively as they relate to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. Assist with coordinating the resident move-in process such as but not limited to: Creating EMR (electronic medical record system) profile, key fobs, pendants, name plates, and parking passes. Coordinate and schedule care conference appointments. Monitors, greets, interacts with and staff, direct residents, family members, guests, and vendors in a professional, friendly, and courteous manner. Help provide and promote high-quality resident relations. Help residents with laundry cards, safety pendants, phone charges, encourage activity participation and other miscellaneous items. Participate in marketing, touring and providing information on apartments units. Answer internal, external telephone calls, faxes, supplies, family contact-requests and run reports Assist with coordination of recruitment efforts with phone screens, in person interviews, and reference checking as needed. Coordinate onboarding process for all new hires such as but not limited to: New hire paperwork, background checks, drug tests and tb testing, name tags, learning management software compliance, Blu Grotto course scheduling, Manage carestaff schedule under the direction of Assistant Executive Director, including meeting with each new employee to review their schedule and enter them into the time clock. Coordinate New Hire Orientation as needed. Ensure all new hires attend the Orientation Assist in the coordination and recording of maintenance and housekeeping requests to ensure the internal and external property areas meet company safety and physical condition standards. Regularly update employee rosters-phone list/time clock number. Participates in and attends all required in-service training sessions Maintain building supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies May provide administrative support for different departments including certain tasks or projects. Maintains building security, monitors security systems including the emergency call system and respond accordingly. Manages mail and newspaper delivery. SUPERVISORY RESPONSIBILITIES This position does/does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE High school diploma or equivalent; certification from technical school or Associate Degree preferred. 3-5 years of administrative experience, preferably in a property management or real estate environment.

Provide administrative support to the Executive Director, Assistant Executive Director and community leadership team. Assist with supporting the property administratively as they relate to operations, resident relations, staffing, scheduling, compliance, resident satisfaction, quality, safety, and physical condition. ESSENTIAL RESPONSIBILITIES include the following. Other duties may be assigned. * Assist with coordinating the resident move-in process such as but not limited to: * Creating EMR (electronic medical record system) profile, key fobs, pendants, name plates, and parking passes. * Coordinate and schedule care conference appointments. * Monitors, greets, interacts with and staff, direct residents, family members, guests, and vendors in a professional, friendly, and courteous manner. * Help provide and promote high-quality resident relations. Help residents with laundry cards, safety pendants, phone charges, encourage activity participation and other miscellaneous items. * Participate in marketing, touring and providing information on apartments units. * Answer internal, external telephone calls, faxes, supplies, family contact-requests and run reports * Assist with coordination of recruitment efforts with phone screens, in person interviews, and reference checking as needed. * Coordinate onboarding process for all new hires such as but not limited to: * New hire paperwork, background checks, drug tests and tb testing, name tags, learning management software compliance, Blu Grotto course scheduling, * Manage carestaff schedule under the direction of Assistant Executive Director, including meeting with each new employee to review their schedule and enter them into the time clock. * Coordinate New Hire Orientation as needed. Ensure all new hires attend the Orientation * Assist in the coordination and recording of maintenance and housekeeping requests to ensure the internal and external property areas meet company safety and physical condition standards. * Regularly update employee rosters-phone list/time clock number. * Participates in and attends all required in-service training sessions * Maintain building supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies * May provide administrative support for different departments including certain tasks or projects. * Maintains building security, monitors security systems including the emergency call system and respond accordingly. * Manages mail and newspaper delivery. SUPERVISORY RESPONSIBILITIES This position does/does not have any supervisory responsibilities. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE * High school diploma or equivalent; certification from technical school or Associate Degree preferred. * 3-5 years of administrative experience, preferably in a property management or real estate environment.

The City of West Allis is seeking a detail-oriented Housing Administrative Support Specialist to join the Planning & Zoning / Housing Division. This role provides administrative and program support for City housing programs, including intake assistance, data entry, records management, correspondence, and customer service, in compliance with HUD regulations. This position plays an important role in supporting housing stability and delivering quality service to residents, landlords, and community partners. This is a part-time position, working 20 hours per week. Interested candidates are encouraged to apply and become part of a team dedicated to serving the West Allis community. Click Here To Review Job Description ( PDF) Assist with intake, eligibility verification, and annual or interim recertifications. Prepare and process tenant and landlord correspondence, files, and notices. Maintain accurate and confidential records in compliance with HUD regulations. Enter and update participant data in housing software, including the MRI Happy system. Track deadlines related to inspections, reexaminations, and lease renewals. Respond to inquiries from applicants, tenants, landlords, service providers, and City staff. Provide assistance to veterans and seniors with paperwork and referrals related to housing programs. Click Here To Review Job Duties Associate's Degree in Administrative Professional studies or a related field. Two to three years of recent administrative support experience, including extensive customer service interaction in a public or private organization, or an equivalent combination of education and experience. Demonstrated ability to accurately enter data and effectively utilize software applications to meet departmental needs. Proficiency in Microsoft Office Suite, including Microsoft Outlook (email, calendar, and task management), Word (templates, forms, mail merge, and document review), and Excel. Strong written communication skills, including advanced proficiency in English grammar and writing. Experience working with individuals and groups from diverse backgrounds. Click Here To Review Job Qualifications (PDF)

Job Description Administrative Associate Dawes Rigging and Crane Rental, Inc. Milwaukee, WI 53214 Dawes Rigging & Crane Rental, Inc. is seeking a motivated individual to act as an Administrative Associate to perform a wide range of office support activities to facilitate the efficient operation of the organization. This is a full-time, non-exempt position with comprehensive benefits package in a casual office environment. Essential Functions Answer incoming telephone calls and provide excellent customer service Assist with accounts receivable, accounts payable and processing credit card payments Respond timely to inquiries from vendors, customers, or employees and research and resolve concerns or discrepancies File and maintain insurance records Transmit information or documents to colleagues or customers, using computer, mail, or facsimile machine Assist accounting, sales and safety department with other projects as needed Other duties as assigned Skills and Experience Requirements Strong initiative required; ability to work independently with minimal direct supervision Dependable Great attention to detail Strong analytical skills Respect confidentiality and company policies Exceptional verbal and written communication skills Must have solid general office skills including a working knowledge of Microsoft Office Must be able to sit for extended periods of time Must be able to operate office equipment and technology Organizational skills and the ability to prioritize tasks Benefits Competitive wages. Paid Time Off and Holidays. Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance). 401(k) retirement plan with company match. ALL Crane Family of Companies The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names - including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry - with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need The ALL Family of Companies is an Equal Opportunity Employer - M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Global Power Components is a privately held, growing manufacturer of UL heavy gauge steel fuel tanks, trailers, large generator enclosures and modular metal enclosures for housing fully-equipped electrical distribution and control equipment. As a result of our expansion, we are looking for a Project Commissioning Assistant. This position offers someone looking for a career in Project Management many opportunities to develop professionally while working with our Project Management and Engineering teams. RESPONSIBILITIES Coordinate with Project Managers on upcoming customer witness tests to understand the requirements and durations. Follow up with GPC Electrical Testers and Engineering to note deficiencies and missing material, and work with PM's/Engineering to fix the problem. Identify safety hazards that may exist during customer tests. Make a plan to mitigate or limit access to hazards. Accompany customers during witness tests. Control access to the unit. Maintain safety measures that have been put in place. Address customer questions/concerns about project. Make customer guests feel welcome at our facility. Safely lock down unit as needed at end of the day. Create daily reports to communicate any issues with PM's and Engineering. Travel between our 3 Milwaukee area production facilities. Gather and send necessary project paperwork and loose parts required at project completion. Able to adjust work schedule based on scheduling needs. QUALIFICATIONS Customer relations experience Strong mindset for putting safety first Experience working in a manufacturing environment, and a background in electrical theory preferred High school diploma or GED Valid driver's license SKILLS REQUIRED Able to walk, climb ladders and stairs Able to occasionally lift and carry up to 25 lbs Excellent customer service and communication skills

Job Description We are seeking a motivated and detail-oriented Office Administrator/Bookkeeper to join our team part time. The ideal candidate will possess strong QuickBooks and Excel proficiency and strong organizational skills. Plumbing & Heating or other trade background is a definite plus! Key Responsibilities: Maintain and update financial records using QuickBooks Manage account invoicing Perform administrative duties, including scheduling and correspondence Assist in process creation and organization Support the team in various tasks as needed 25 Hours Per Week Qualifications: Required 1-3 years of experience in Quick Books Proficiency in Microsoft Office Suite Strong communication and interpersonal skills Excellent problem-solving skills and attention to detail Comfortable working in a fast-paced, team-oriented environment Preferred 2-5 years of experience in construction or plumbing & heating Knowledge of accounting principles

Temp We are an Early Childhood Learning Center seeking a highly organized and proactive Administrative Assistant to join our team. This role is essential in ensuring smooth office operations and providing support to our staff, students and parents. The ideal candidate will possess strong clerical skills and have previous experience in a school setting. This position requires excellent communication abilities and a keen attention to detail. Bilingual Spanish is a plus. Duties Manage daily administrative tasks including scheduling appointments and maintaining calendars Provide exceptional customer support by addressing inquiries and resolving issues promptly Operate phone systems to handle incoming calls and direct them appropriately Maintain organized filing systems for both physical and digital documents Assist with proofreading documents to ensure accuracy and professionalism Support the team with various clerical tasks as needed, contributing to overall office efficiency Skills Strong clerical skills with an emphasis on organization and time management Proficiency in Microsoft Office Suite Excellent customer support skills with a friendly demeanor Effective calendar management abilities to optimize scheduling for multiple team members Familiarity with phone systems for efficient communication handling Attention to detail in filing, documentation, and proofreading tasks Strong administrative capabilities to support various office functions Join our dedicated team where your contributions will make a significant impact on our operations! 18.00

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience.