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Administrative Specialist Jobs in Westminster, CO

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  • Executive Personal Assistant

    High Country Search Group 4.0company rating

    Administrative Specialist Job 16 miles from Westminster

    We are seeking a highly skilled and adaptable Executive & Personal Assistant to support the CEO of a national software development company that has been in business since 2013. This role goes beyond traditional executive support-it requires a blend of high-level business coordination and personal assistance, ensuring seamless day-to-day operations for both professional and personal commitments. Key Responsibilities: Manage the CEO's complex and dynamic calendar, prioritizing meetings, events, and commitments with precision. Anticipate scheduling conflicts and proactively resolve them while ensuring seamless coordination across stakeholders. Provide the CEO with necessary materials and briefings ahead of meetings and daily activities. Field and prioritize incoming communications across email, phone, Slack, and text, ensuring timely responses aligned with business priorities. Oversee all aspects of domestic and international travel, including commercial and private flights, accommodations, and ground transportation. Handle last-minute travel adjustments and emergencies with composure and creative problem-solving to secure the best solutions. Provide real-time updates to all relevant parties, ensuring the CEO's travel runs smoothly. Track and plan for birthdays, anniversaries, and special events for both professional and personal contacts. Coordinate family trips, events, and family office meetings, ensuring seamless execution. What We're Looking For: Minimum of 5 years of experience in an Executive Assistant/Personal Assistant role, supporting C-level executives. Proven experience booking and managing private jet travel (chartered and owned aircraft). Family office experience is required. Unwavering discretion and confidentiality in handling sensitive business and personal matters. A highly organized, detail-oriented individual who thrives in a fast-paced, high-demand environment. What We Offer: Base Salary: $100,000 - $125,000 + Bonus Hybrid Schedule Flexible PTO Policy & Paid Holidays 401(k) Retirement Plan Medical Insurance - Up to 90% employer-paid for employees, 75% for dependents Dental Insurance, Vision Insurance, HSA, and FSA Options Short-Term Disability, AD&D, and Basic Life Insurance Local Gym Membership Discounts RTD ECO Pass - Free access to RTD buses and light rail
    $48k-64k yearly est. 1d ago
  • Boys GK Director/EA Head Coach & GA Head Coach

    Colorado United/Littleton Soccer Club

    Administrative Specialist Job 17 miles from Westminster

    COLORADO UNITED is a community-based soccer club based in Littleton, Colorado, United States. The club offers a range of soccer programs and opportunities for players of all ages and skill levels. Role Description We are currently hiring for two elite full-time positions. 1) Boys GK Director & EA Head Coach (one team) and 2) A Girls Academy (GA) Head Coach (two teams). The coaches will either 1) Be responsible for overseeing the boys GK program and head coaching one EA team as well as conducting training sessions, developing game strategies, and providing guidance and support to players. The role will involve working closely with the team and our goalkeepers to enhance their skills and performance or 2) Be responsible for Head Coaching two GA teams as well as conducting training sessions, developing game strategies, and providing guidance and support to players. Additional duties based on the candidate's background i.e. video-analyst, sport scientist, recruiter etc. Qualifications GK coaching skills Experience in developing game strategies Excellent communication and interpersonal skills Ability to work effectively in a team environment Knowledge of player development principles Experience playing soccer at a competitive level Must have a U.S. Soccer B Coaching License or be in the process of obtaining it Prior coaching experience in elite youth soccer programs (GA/ECNL/MLS Next) Experience with Veo/Hudl, STATSports/Hudl/Beyond Pulse, Better Coaching/XPS etc.
    $34k-50k yearly est. 2d ago
  • Contract Administrator / Administrative Assistant

    Nova Sky Stories

    Administrative Specialist Job 16 miles from Westminster

    JOIN THE NOVA TEAM Create Mesmerizing Sky Stories with Nova Sky Stories DRONE SKY STORY DESIGNER Nova Sky Stories empowers artists and producers to bring awe to live audiences around the world. As the global leaders of drone entertainment, Nova Sky Stories has been advancing drone entertainment for over a decade with a veteran team of artists and engineers. Nova prioritizes safety by developing lightweight, small, precise drones and optimizes reliability to seamlessly fly in urban areas, extreme temperatures, and high winds. Through the seamless fusion of technology and artistry, Nova transforms drone performances into breathtaking Sky Stories that capture hearts and minds. With offices across the USA and Europe, Nova Sky Stories is an international company working with the world's greatest venues, brands, and events. Follow Nova across social media @NovaSkyStories. ABOUT THE POSITION: We are seeking a talented and proactive contract administrator / administrative assistant. The successful candidate will primarily support the Chief Legal Officer, as well as supporting other executives in contract administration. ROLE & RESPONSIBILITIES: Drafting and editing. Prepare and revise draft contract documents, including terms and conditions, to accurately reflect the agreed-upon business arrangements. Contract review and analysis. Assess contracts for compliance with company standards, accuracy and potential risk, and continually update to new standards as required. Contract tracking and monitoring. Track contract execution and performance, ensuring company and opposing party compliance with contractual obligations. Internal Communications. Collaborate with internal departments like legal, finance, engineering and operations to ensure smooth contract management within the company.' Contract Database Management. Establish and maintain a comprehensive record of all contracts and related documents, including data entry and reporting functions. Global Corporate Compliance Database Management. Establish and maintain a database with country specific legal, compliance, permitting and other regulatory documents. Meeting coordination. Meeting follow-up. (coordinate follow-up meeting, draft follow-up tasks, communicate agenda and follow-up tasks as necessary. Document handling. Scanning, Fed-X, etc. Expense reporting. QUALIFICATIONS: Understanding of basic contract legal principles. Basic understanding of contract law and an ability to understand basic company contract terms. Excellent communication skills. Exhibit an ability to clearly communicate with internal team. Strong analytic skills. Exhibit an ability to analyze contract details, identify potential risks, identify minor changes in contract language and their impact on contract terms. Attention to detail. Meticulous focus on ensuring accuracy and completeness in all contract documentation. Strong project management skills. Exhibit ability to manage multiple contracts and other projects simultaneously and meet deadlines.
    $38k-47k yearly est. 7d ago
  • Perioperative Assistant

    Uchealth 4.3company rating

    Administrative Specialist Job 41 miles from Westminster

    Department: GH PACU ODSC SAC FTE: Part Time, 0.6, 48.00 hours per pay period (2 weeks) Shift: Days Pay: $19.10 - $24.83 / hour. Pay is dependent on applicant's relevant experience Summary:Provides support service for the perioperative patient, to include safe and efficient flow of patient care, cleaning and disinfecting of surgical surfaces, equipment and positioning devices. Responsibilities: Sets up and stores required equipment. Restocks linens and supplies. Assists as needed for transportation and preparation of patients. Transports blood products and specimens. Assists the Perioperative team as needed. Within scope of job, requires critical thinking skills, decisive judgement and the ability to work with minimal supervision. Must be able to work in a fast-paced environment and take appropriate action. Requirements: Minimum Required Education: High School diploma or GED, or in lieu of HS/GED, satisfactory completion of UCHealth-administered basic competency test is required. Required Licensure/Certification: Basic Life Support (BLS) Healthcare Provider. Preferred: Certified Nursing Assistant. Minimum Experience: None required. We improve lives. In big ways through learning, healing, and discovery. In small, personal ways through human connection. But in all ways, we improve lives. UCHealth invests in its Workforce. UCHealth offers a Five Year Incentive Bonus to recognize employee's contributions to our success in quality, patient experience, organizational growth, financial goals, and tenure with UCHealth. The bonus accumulates annually each October and is paid out in October following completion of five years' employment. UCHealth offers their employees a competitive and comprehensive total rewards package: Medical, dental and vision coverage including coverage for eligible dependents 403(b) with employer matching contributions Time away from work: paid time off (PTO), paid family and medical leave (inclusive of Colorado FAMLI), leaves of absence; start your employment at UCHealth with PTO in your bank Employer-paid basic life and accidental death and dismemberment coverage with buy-up coverage options Employer paid short term disability and long-term disability with buy-up coverage options Wellness benefits Full suite of voluntary benefits such as flexible spending accounts for health care and dependent care, health savings accounts (available with HD/HSA medical plan only), identity theft protection, pet insurance, and employee discount programs The UCHealth Ascend Career program, designed for working adults, provides important education benefits for employees, including the opportunity to be eligible for 100% of tuition, books and fees paid for by UCHealth for specific educational degrees. Other programs may also qualify for up to $5,250 pre-paid by UCHealth or in the form of tuition reimbursement each calendar year. Loan Repayment: UCHealth is a qualifying employer for the federal Public Service Loan Forgiveness (PSLF) program! UCHealth provides employees with free assistance navigating the PSLF program to submit their federal student loans for forgiveness through Savi. UCHealth always welcomes talent. This position will be open for a minimum of three days and until a top applicant is identified. UCHealth recognizes and appreciates the rich array of talents and perspectives that equal employment and diversity can offer our institution. As an affirmative action/equal opportunity employer, UCHealth is committed to making all employment decisions based on valid requirements. No applicant shall be discriminated against in any terms, conditions or privileges of employment or otherwise be discriminated against because of the individual's race, creed, color, religion, gender, national origin or ancestry, age, mental or physical disability, sexual orientation, gender identity, transgender status, genetic information or veteran status. UCHealth does not discriminate against any "qualified applicant with a disability" as defined under the Americans with Disabilities Act and will make reasonable accommodations, when they do not impose an undue hardship on the organization. Who We Are (uchealth.org)
    $19.1-24.8 hourly 60d+ ago
  • Project Assistant

    Hiretalent-Staffing & Recruiting Firm

    Administrative Specialist Job 11 miles from Westminster

    Our Client is seeking a dynamic Project Coordinator to join our team. In this role, you will manage and support projects across various departments, ensuring they are executed on time, within budget, and aligned with company goals. You will act as the central point of contact for project teams, facilitating communication, resolving issues, and maintaining organizational efficiency. This position is ideal for someone with a strong background in organization, collaboration, and project management who thrives in a fast-paced environment. Key Responsibilities: Project Coordination Assist in planning, scheduling, and tracking project timelines and deliverables. Develop and maintain project documentation, including schedules, budgets, and reports. Monitor progress and performance, providing regular updates to stakeholders. Cross-Functional Collaboration Serve as the primary liaison between teams to ensure seamless communication and collaboration. Support team members in understanding their roles and responsibilities within projects. Escalate and resolve project challenges, maintaining alignment with goals and deadlines. Process Improvement Identify opportunities to streamline project workflows and improve efficiency. Coordinate quality assurance efforts, ensuring adherence to company standards. Reporting and Analytics Generate and distribute reports on project milestones, risks, and outcomes. Provide insights to leadership on project status and areas for improvement. Qualifications: Education: Bachelor's degree in Business Administration, Project Management, or a related field (preferred). Experience: 3-5 years of project coordination experience, preferably in the energy, utilities, or related industries. Proven ability to manage multiple projects simultaneously. Background in quality assurance, team collaboration, and performance tracking. Technical Skills: Proficiency in project management tools (e.g., Microsoft Project, Smartsheet, or similar). Strong knowledge of Microsoft Office Suite (Excel, Word, PowerPoint). Familiarity with SAP or other enterprise resource planning (ERP) systems (preferred). Soft Skills: Exceptional organizational and time management skills. Excellent communication and interpersonal abilities. Problem-solving mindset with a focus on collaboration and efficiency.
    $29k-42k yearly est. 7d ago
  • OT-Assistant

    Powerback Rehabilitation

    Administrative Specialist Job In Westminster, CO

    Full Time San Marino Retirement Community, Lakewood Reserve, and Juniper Village at Louisville At Powerback, we're on a mission to improve lives. As the leader in physical, occupational, speech, and respiratory therapies, we help older adults stay active and thrive while providing essential therapy for children at home and in school. With over 38 years of trusted service, our reach spans skilled nursing centers, assisted and independent living facilities, outpatient clinics, and home-based care. We're proud to deliver personalized care exactly where and when it's needed most. Join an industry-leading team that restores hope and makes a lasting impact. If you're passionate about making a meaningful difference and want to be part of the future of rehabilitation and wellness, Powerback is the place for you. Why Powerback? Benefits: We offer Medical, Dental, and Vision plans to Full-Time and Part-Time team members. Support for New Grads & Clinical Fellows: Our Powerback Clinical Mentorship Program kicks off on day one, helping you learn from the best in the field. Continuing Education: Keep growing with free CEUs through Medbridge. H-1B Visa & Relocation Assistance: We support Visa or Green Card sponsorships, plus our Journey Travel Program lets you work across the U.S. with the security of a full-time role. Perks at Powerback: Enjoy exclusive discounts on Wireless/TV, Home/Auto/Renters and Pet Insurance, Childcare, Eldercare, and more. Earn rewards through our PowerZone Employee Recognition Program, and expand your expertise with our Clinicians in Action professional development program. Responsibilities: Title: Occupational Therapy Assistant Location/work environment: In facility Reporting structure: Reporting to Director of Rehab As an Occupational Therapy Assistant, you help patients get well. You are the person who can bring their power back. In doing this, you will implement occupational therapy programs and activities, follow developed recovery plans, and deliver therapy treatments. You're a healer and a helper, which is why you got into this line of work. You're equally adept at addressing the whole patient and seeing them as an individual. You know your goal is to execute a program that will restore, reinforce, and enhance their physical abilities and independence. You're adaptable to the needs of the patient and can find joy in the variety of the work and the settings. You're a teammate and are looking for collaboration with your peers, but you're also happy to make referrals to help your patient get the care they need to thrive. You know that being an Occupational Therapy Assistant means putting patients first; ensuring patients and their families receive the highest quality of service in a caring and compassionate atmosphere. If this sounds like you, we'd love to meet you! Powerback Rehabilitation (Powerback) is a new way of delivering recovery, rehabilitation, respiratory, and wellness services to patients across the nation. We deliver an empowered approach to achieving your full potential by providing integrated and individualized solutions. Our reimagined approach to rehabilitation connects directly to the patient experience, which is centered on transforming the road to recovery for everyone and helping patients get their power back. It's patient-centered care that provides a sustainable way of feeling better, moving better, breathing better, and living better. Working in a company that values growth and understands what it means to be a caregiver is refreshing. Our CEO is a former staff therapist. We offer growth, paths forward, and we are committed to patient-centered care. We are growing, stable, and need people like you, who have a calling to help people thrive. Isn't it time for you to work with a team where 86% of them know and feel their work makes a difference? So much so, we're certified as a 2023 Great Place to Work. Now is the time for you to join Powerback. Powerback has streamlined our hiring process: 1. Applying takes 3 minutes, give or take. 2. You'll hear back from us within 1 business day. 3. If you meet the qualifications, a recruiter will call you for a 10-minute conversation within 2-3 business days, depending on your availability. 4. You will then be presented to the hiring manager 5. The hiring manager will reach out within a business day to schedule the interview. This all happens within 1-5 business days from the phone screen. 6. After your interview, the hiring manager makes a quick decision. We aim to accomplish this within the week. 7. If the hiring manager wants to move forward, you will hear from us within a business day, because we are excited to get you started! Qualifications: 1. Graduate of an accredited Occupational Therapy Assistant Program according to AOTA & ACOTE standards. 2. Initial certification obtained from the National Board for Certification in Occupational Therapy. 3. They must be licensed and/or eligible for licensure as required in the state of practice. Posted Salary Range: USD $31.00 - USD $33.00 /Hr.
    $31-33 hourly 53d ago
  • Administrative Assistant

    Atwork Group 3.6company rating

    Administrative Specialist Job 17 miles from Westminster

    - 100% onsite. Salary $60,000-$65,000 Monday - Friday 8 AM - 9 AM. Responsibilities Receives and initiates phone interaction with tenants, vendors and in-house personnel concerning property issues Research property/tenant issues thoroughly, report issues to Property Manager Handles emergencies in Property Managers' absence Prepare and process invoices (tenant direct expense, reconciliations, property tax and insurance billings, rent and CPI increases, etc.) Updates and tracks tenant and vendor insurance certificates Prepare purchase orders and vendor contracts; Maintain tracking programs and reports on JDE and on Excel (HVAC contracts, Title 19 reports, Letters of Credit, security and fire alarms, etc.) Assist Property Manager with A/R, Tenant move-in and move-out activities, repair follow-up and file maintenance Type correspondence, photocopy, transmit items via facsimile and/or email, prepare envelopes, overnights packages, etc. Receive and process mail Qualifications Bachelor's degree or equivalent experience Strong interpersonal, customer service and communication skills Ability to multitask Proficient in Microsoft Office suite and Adobe
    $60k-65k yearly 14d ago
  • Administrative Assistant

    Lorien 3.4company rating

    Administrative Specialist Job 11 miles from Westminster

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Maintain, service and develop relationships with a dedicated group of contractors Document and track interactions with contractors within our CRM Tool Assist managers and recruiters with administrative tasks within internal company database, such as creation of job orders, assignments, uploading documents into both internal & external databases Support office team with resume formatting & printing, interview organization and event day logistics This may require occasional early office arrivals Additional office management duties: Greeting & directing office visitors, ordering office supplies, general office upkeep Coordinate office activities and operations Facilitate with payroll process, timesheet submissions, imports, coding, candidate follow up, along with other administrative duties assigned Qualifications Strong skills in Microsoft Office Organization and supporting C-Level Executives Outstanding communication and interpersonal abilities Strong attention to detail Problem-solving aptitude Impellam NA/ Lorien is an Equal Opportunity Employer - All qualified applicants will receive consideration without regard to race, color, religion, gender, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. Accommodation Statement If you are in need of an accommodation to participate in the recruitment and hiring process, please contact our Talent Acquisition team at talent_***************.
    $34k-42k yearly est. 14d ago
  • Administrative Assistant

    Private Firm

    Administrative Specialist Job 11 miles from Westminster

    A private equity firm is seeking an intelligent, detail-oriented, hardworking Administrative Assistant. This position would play many roles in the office, floating between assisting employees and executives daily. The applicant must be extremely organized with strong attention to detail and be able to communicate professionally. This is a full-time, in-office position looking to start immediately in our downtown Denver office. The hours for this position are 6:00 AM to 3:00 PM, Monday - Friday, but hours may vary depending on the CEO's schedule. Responsibilities may include, but are not limited to: Provide daily support to the CEO, including but not limited to scheduling meetings, calendar management, and coordinating travel arrangements for the CEO; Facilitate breakfast and lunch arrangements daily for CEO; Provide day-to-day support to the operations team; Answer and manage incoming calls promptly and efficiently, and direct calls to others as needed; Greet and welcome visitors with a positive and professional attitude; Order and distribute employee lunches daily; Collect and distribute mail daily; Purchase and maintain office supplies and kitchen inventory; Collect receipts from employees for corporate credit cards; and Perform administrative tasks such as filing, data entry and document preparation. Qualifications: Bachelor's degree with a minimum 3.0 GPA; One year experience providing high-level administrative support to C-suite executives; and Proficient in Microsoft Office Suite. Compensation / Benefits: Salary will vary based on experience of successful applicant; Competitive annual bonus tied to both company and individual's performance; Employer-provided health insurance for employee and family members paid by employer; Employer-provided daily lunches; Employer-provided downtown parking; and Vision and Dental insurance, and 401k options offered with employee-funded contributions.
    $31k-40k yearly est. 13d ago
  • Temp to Hire Administrative Assistant (2+ years exp)

    Ultimate Staffing 3.6company rating

    Administrative Specialist Job 11 miles from Westminster

    Client: Ultimate Staffing's Client Schedule: In office Mon-Fri 8am-5pm Parking provided! *Temp to Hire - long term with growth potential!* Pay range: $20-23/hour Job Title: Administrative Assistant Interview & start ASAP Job Description: We are seeking a detail-oriented Administrative Assistant with at least 2 years of experience to provide high-quality administrative support. The ideal candidate will manage daily office operations, coordinate schedules, maintain records, and handle communications with professionalism and efficiency. Responsibilities: Manage calendars, appointments, and meetings. Prepare and organize documents, reports, and correspondence. Handle phone calls, emails, and inquiries. Maintain office supplies and oversee inventory. Support team projects and ensure timely completion of tasks. Qualifications: 2+ years of administrative experience. Upbeat, positive demeanor! Proficiency in MS Office Suite (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Ability to maintain confidentiality and work independently. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
    $20-23 hourly 14d ago
  • Administrative Assistant

    Apex Systems 4.6company rating

    Administrative Specialist Job 11 miles from Westminster

    6 month W2 contract Hybrid 2 days a week on-site in Denver, CO We're looking for a Learning and Development Administrator to ensure our programs run seamlessly, our systems stay up-to-date, and our teams are empowered with the tools they need to thrive. The ideal candidate is detail-oriented, tech-savvy, and passionate about enabling a culture of continuous learning. This is an excellent opportunity for someone with experience in program administration, learning technology, and operational support to make an impact on a dynamic team. Here's what you'll do day-to-day: Learning Operations & Program Support Help manage our LMS, including setting up courses, managing enrollments, and maintaining learner records. Collaborate with L&D Associate and Program Managers to coordinate the delivery of learning programs, including virtual and in-person sessions. Act as the point of contact for troubleshooting learner issues with the LMS or other learning technologies. Prepare materials, resources, and communications to support training initiatives. Ensure training materials and resources are available and in good condition. Manager facilitation shadowing program. Data & Analytics Track key metrics for program effectiveness, including completion rates, and learner feedback. Assist with data analysis to measure the impact of learning initiatives and support continuous improvement. System and Process Improvement Identify opportunities to improve the efficiency and effectiveness of learning operations. Implement best practices and stay updated on learning technologies. Support the development of new systems or workflows for program delivery. Support for L&D Team Assist L&D Associate and Program Managers in designing and delivering training programs. Help with onboarding new team members by providing training-related resources and support. Maintain organized records and documentation. Here's what we're looking for: 1-2 years of experience in learning and development, program coordination, operations or a related field. Familiarity with Learning Management Systems (LMS), such as LearnUpon, Cornerstone, or similar platforms. Strong organizational and time-management skills, with impeccable attention to detail. Excellent communication skills, both written and verbal, with the ability to engage stakeholders at all levels. Analytical mindset with experience in tracking and reporting on program outcomes. Proactive problem solver with a knack for streamlining processes and finding efficiencies. Tech-savvy, with proficiency in tools like Excel, Google Workspace, and project management software. Passion for fostering growth and development in a collaborative environment.
    $30k-39k yearly est. 8d ago
  • Administrative Assistant

    Jarcco Construction

    Administrative Specialist Job 20 miles from Westminster

    This position will facilitate construction services related to contracts, public bidding processes, change orders, work orders, and pay applications. The position requires the ability to meet deadlines with great detail and accuracy while working collaboratively across different groups at the firm. Responsibilities Generate and coordinate all construction documents, including but not limited to the following: Contracts, including contract documents, bid proposals, bonds, and insurance certificates. Pay applications, change orders, and work orders Obtain, maintain, and manage data, information communication, and approval required by the project and all applicable parties. Coordinate advertising and construction solicitations Schedule pre-bid and pre-construction meetings Coordinate and schedule agency inspections, including obtaining all required documents and submitting them to government agencies, as required Coordinate execution of construction-related documents Prepare any construction documents needed, follow and/or establish policies and protocols for construction-related items Coordinate with staff as needed This role requires clear communication between multiple parties, including contractors, engineers, agency representatives, and clients. Requirements College Degree preferred but not required. Proficiency in Microsoft Office Suite Programs with exceptional Excel skills. Proficiency in ProCore and Bluebeam is preferred. The ability to apply experience in accounting, cost control, administrative, and personal interaction in a professional environment. Possess excellent time management skills Ability to complete assigned tasks and meet deadlines Ability to solve problems and work independently, as well as part of a team Possess excellent and professional verbal and written communication skills Maintain professional appearance and behavior Well-organized and detail-oriented An ideal candidate would have experience in the infrastructure construction industry, but it is not required. Education: · Bachelor's degree in business administration · Equivalent work experience will be considered.
    $31k-40k yearly est. 7d ago
  • Administrative Assistant

    Insight Global

    Administrative Specialist Job 17 miles from Westminster

    Duration: Long-term contract with Insight Global (W2) Pay Range: $20-25/hr This person will provide skilled professional support and will provide assistance in the design and implementation of systems and processes to manage the multiple division internal projects. Particular attention will be paid to process improvement and quality improvement projects that benefit the Division. The position will design SOPs for workflow across select programs and assumes daily oversight of key tasks including processing of payments from industry customers; in-take and processing of permit applications (and supporting technical materials) for APCD engineering and billing; mail handling and coordination; answering phone calls, assisting customers directly, and directing callers to appropriate staff, etc. Must Have: Experience providing guidance to staff to ensure the correct interpretation and adherence to rules, standards, policies, and procedures. Document creation and correspondence experience (mail, reports, emails, etc) Reception experience Microsoft experience (Excel, Outlook, Word, etc) Experience troubleshooting and resolving issues as requested. Logistical support experience
    $20-25 hourly 7d ago
  • Administrative Officer Senior

    SAIC 4.4company rating

    Administrative Specialist Job 17 miles from Westminster

    SAIC is seeking an Administrative Officer to join the Space and Intelligence Business Group. You would work on a joint Intelligence Community (IC) and Department of Defense (DoD) crown jewel program providing highly specialized space/counter-space engineering, scientific, and analytical services from Aurora, Colorado. We support the Nation's leading-edge IC and DoD space programs and offer compelling, deep-technical work that has direct influence and impact on program development and operations. Our team has Subject Matter Experts (SMEs) across a variety of disciplines, including engineering, physics, mathematics, RF, optics, space acquisition and operations, and intelligence collection and analysis. This Administrative Officer will work in a collaborative team-focused environment of U.S. Government civilians and contractors solving applied technical problems and developing usable solutions for multiple space-related capabilities and threats. This person will possess strong organizational, interpersonal, and multi-tasking skills. The primary functions for this role are to: + Organize and oversee administrative tasks for the Program Director + Provide coordination and status across the program staff, management, and the customer + Develop, maintain and deliver contractually required documents Duties and responsibilities include: + Supporting the financial monitoring and reporting of expenditures, contract funding, and forecasts across multiple program accounts + Assisting with product schedules, task status, and reporting across numerous office initiatives + Facilitating travel management program and reporting + Maintaining records, status, and coordination with stakeholders on multiple Information System and physical security accreditation packages + Administering the asset management program for 600+ items totaling over $2M + Overseeing Information System privileged user training and reporting requirements + Managing the Controlled Unclassified Information (CUI) program **Qualifications** + Minimum of a bachelor's degree and five years of related experience + Active TS/SCI Clearance with Special Access eligibility and successfully complete a Counterintelligence (CI) polygraph. + US Citizenship is required + Demonstrated record of effective individual and group work behaviors, with abilities to proactively initiate and operate in dynamic and incompletely defined environments + Strong written and verbal communication skills with experience conveying needs, status, results, and summaries to staff members, management, and customers + Ability to handle multiple tasks simultaneously and flexibility to adjust to changing priorities + Excellent problem-solving skills and attention to detail + Excellent working knowledge of MS Office applications Target salary range: $80,001 - $120,000. The estimate displayed represents the typical salary range for this position based on experience and other factors. SAIC accepts applications on an ongoing basis and there is no deadline. Covid Policy: SAIC does not require COVID-19 vaccinations or boosters. Customer site vaccination requirements must be followed when work is performed at a customer site. REQNUMBER: 2500926 SAIC is a premier technology integrator, solving our nation's most complex modernization and systems engineering challenges across the defense, space, federal civilian, and intelligence markets. Our robust portfolio of offerings includes high-end solutions in systems engineering and integration; enterprise IT, including cloud services; cyber; software; advanced analytics and simulation; and training. We are a team of 23,000 strong driven by mission, united purpose, and inspired by opportunity. Headquartered in Reston, Virginia, SAIC has annual revenues of approximately $6.5 billion. For more information, visit saic.com. For information on the benefits SAIC offers, see Working at SAIC. EOE AA M/F/Vet/Disability
    $80k-120k yearly 10d ago
  • Administrative Support

    Denver 4.0company rating

    Administrative Specialist Job In Westminster, CO

    Administrative Support Reports To: General Manager or Office Manager Pay: $16-20/ hour Join the team of experts and realize your true potential! Why You Should Join the Service Experts Team? Our team consists of the very best; we believe in doing what is right for our customers and our employees. We provide our employees with the training, support and an opportunity for unlimited professional growth. Join us and become an EXPERT! Position Summary: Provides general administrative and clerical support to the location following standardized processes and procedures. Utilizes various computerized systems and software to perform tasks. Variation in tasks is contingent on the size and staffing level of the location. Work is performed under general supervision with latitude for limited decision making. What Do We Offer You as a Service Experts Employee? Service Experts offers a comprehensive benefits package designed to support employees and their families in managing their health and wellness needs. Following is a summary of the many benefits that could be available to you as a Service Experts valued employee. Competitive Pay, including incentive opportunities for many positions Paid Time Off and Company Holiday Pay Medical /Dental /Vision Insurance programs 401(k) Retirement Savings Plan with company matching contributions Life Insurance, for you and options you can elect for your family Short-term and Long-term disability insurance options, that protects you and your family if you are unable to work Supplemental benefit programs such as: Legal advice, pet insurance, health advocacy programs World Class Training opportunities through our Experts University Career Development opportunities Responsibilities: Answers telephone and assists call or routes call to appropriate person. Sorts and opens mails, orders office supplies, and maintains files. Disburses cash from Petty Cash Fund, collects receipts and other required documentation for use of petty cash, reconciles cash expenditures to balance fund monthly, and submits required documentation to Accounts Payable for replenishment of fund. Removes payments and documents from Lock Bock, enters required information in cash log, completes deposit slip and deposits funds in bank, and faxes/emails deposit information and receipt to designated person. As requested or from approved list, enters required information into designated system in order to create Purchase Orders. Obtains management approval of purchase order and routes/retains purchasing documentation in accordance with standardized procedures. Maintains spreadsheet record of usage of consigned inventory; creates purchase orders in designated system as inventory is used; reconciles available consigned inventory to usage spreadsheet, and reconciles invoices to purchase orders for consigned inventory. Processes extended warranty claims in accordance with established procedures and processes to include reviewing individual product warranty information in order to complete appropriate vendor's warranty documents. Completes Returned Goods Authorization forms and log and tracks payments/credits from vendor. Reviews timesheets for completeness, correctness, and required approvals prior to faxing to appropriate corporate personnel for entry into time-keeping system. Calculates piece rate payments due in accordance with piece-rate program and gathers data relating to spiffs payments due in order to complete spreadsheet for routing for entry by corporate personnel. Responsible for timely and accurate completion of billing activities and related reports. Ensures that all billing inquiries are researched and resolved quickly using approved training techniques. Responsible for timely and accurate completion of accounts receivable activities including, but not limited to, printing invoices and mailing to customers, calling on accounts with balance owed, collecting cash/check/credit card payments and deposits made timely, and related reports. Responsible for membership activities including filing agreements, calling on customers to schedule visits, generating monthly reports, and handling the Ad Builder website. Responsible for timely closing of center tickets and job ensuring accuracy of all information. Gathers required information and documentation in order to complete Employee Action Notice using the Exponent HR System. Emails/faxes new-hire documentation and other required forms and documents to payroll or designee. Generates various systems reports in order to document updated status of activities and complete required fiscal close forms for month, quarter, and year-end close. May be required to calculate estimated values for wages due, pending invoices, or other items. Follows SOX procedures to ensure all required files and documents are in place and correct. Represents the company professionally, honestly, and ethically in all business matters and activities. Performs similar/other duties as needed or assigned. Regular, reliable attendance. Qualifications: High school diploma or equivalent with 1 year experience in general clerical or accounting clerk Knowledge of generally accepted administrative practices and procedures Ability to learn and follow company process and procedures, including the fundamentals of human resource related record keeping and record retention Ability to maintain confidentiality of human resource and other sensitive data Ability to work well under pressure Ability to meet deadlines consistently with high levels of attention to detail Capable of dealing with stressful situations and unhappy customers Ability to learn and follow company process and procedures Ability to multitask in a busy work environment and to organize and manage multiple priorities Excellent customer-service, verbal and written communication, and interpersonal skills Experience or training the use of computers and related systems in an administrative office environment Working knowledge of Microsoft Word, Excel and Outlook software applications Effective communication skills to communicate with customer and to resolve customer issues, complaints, or concerns Ability to communicate with co-workers and customers in a pleasant, business-like, and customer focused manner. Ability to communicate with a diverse customer population. Ability to work effectively in both a team and an independent environment Service Experts Heating & Air Conditioning is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
    $16-20 hourly 60d+ ago
  • Administrative Specialist II - Bilingual

    City of Commerce City

    Administrative Specialist Job 7 miles from Westminster

    General Purpose The City of Commerce City is seeking an enthusiastic and empathic Bilingual (Spanish) - Administrative Specialist II, to join our growing Community Well Being team. This position is front-facing to our community, specifically with the unhoused and vulnerable population needing services and support within Commerce City. The Administrative Specialist II provides complex clerical and administrative support; develops and maintains effective and efficient operations for the division; and provides exceptional customer service to citizens and staff by providing information, answering questions, or directing them to the appropriate resources. Maintains the required degree of confidentiality on all projects, documents, reports, and events. Hiring salary is dependent upon experience. The hiring range is $24.29 - $26.99 / hourly We care about our employees and offer a generous benefits package: Health & wellness benefits, 6% retirement contribution match and 3% 457 Deferred Compensation match, general leave, work/life balance, and more. Be A Part Of It and contribute to the vibrant growth and development of Commerce City as we strive to provide exceptional services and foster a thriving community. Please review the full job description here! Minimum Qualifications High School or GED diploma and a minimum of three years' experience in general office work and two years' customer service experience . An equivalent combination of education, training and experience which provides the required knowledge, skills and abilities may be considered. Must have solid computer skills/proficient with all Microsoft Office applications and good basic mathematical skills. Valid Driver's license . Bilingual in Spanish (written and verbal). Knowledge of: spelling, grammar, punctuation, vocabulary, and proper word usage writing, editing, and revising materials prepared by others office procedures and office etiquette business letter writing and report preparation Skill In: computer including all Microsoft Office software applications Ability to: communicate clearly and concisely, both orally and in writing use a multi-line telephone system adapt to changing priorities and deadlines Commerce City is an equal opportunity employer. Process Overview: Apply Today: We ask that you complete and submit an online application AND INCLUDE A RESUME AND COVER LETTER, which will be used to screen for minimum qualifications (MQs) and determine starting pay in accordance with the provision of the Colorado Equal Pay for Equal Work Act. Qualification Review: HR will screen applications for minimum qualifications after the posting closes. Application Review: Applications for candidates that meet minimum qualifications will be forwarded to the hiring manager, who will review and evaluate application materials. Interview(s): We aim to schedule interviews with candidates who meet the minimum qualifications and pass the application review. This position is open until filled and is subject to close without notice.
    $24.3-27 hourly 26d ago
  • Mechanical Systems Construction Administration Specialist

    Swanson Rink 3.6company rating

    Administrative Specialist Job 11 miles from Westminster

    Love your job and fuel your passion. As a Mechanical Systems Construction Administration Specialist with Swanson Rink, you will play an integral role as an extension of our mechanical design team. You will have the opportunity to work on exciting, fast paced projects with high-profile clients in a collaborative process to find the right solutions for their unique needs. You will work closely with Project Managers, Project Engineers, Senior Engineers to ensure that our exciting projects are being constructed as designed. Get to Know Us:INTEGRITY | ENGINEERING EXCELLENCE | LEGACY Founded in 1949, Swanson Rink specializes in designing mechanical, electrical, fire protection, plumbing and technology infrastructure for data centers, airports, and other complex buildings. Winner of the 2021 and 2022 Top Design Firms by ENR Magazine for both Aviation and Data Center design! Our Impact: Swanson Rink provides endowed scholarships to support engineering students, invests hundreds of hours a year in employee training and development, and we encourage our team to Cultivate Curiosity through a monthly presentation series led by team members on the latest issues and trends facing our clients. Follow us on LinkedIn! What Can We Offer You for All Your Hard Work? The opportunity to work on complex, exciting projects for high profile clients Focused training and professional development, mentorship, professional career growth opportunities Paid professional membership fees, tuition reimbursement, training allowances, prep and exam coverage for certifications and licenses EcoPass/Commuter benefits (Denver) Stock purchase plan Company paid holidays, Paid Time Off, paid parental leave Vision, dental and medical insurance with employer HSA contributions, FSA options Monthly technology allowance Traditional and Roth 401(k) with immediate vesting on matching contributions Your Job Responsibilities: Work with the Project Managers and Engineering discipline leads to track and closeout all construction related submittals and request for information (RFI's). Act as the liaison between contractor and the design team during the construction administration phase to address questions regarding the design and/or field conditions prior to item being memorialized into an RFI. Review and answer contractor RFIs related to mechanical and plumbing design elements. Review contractor submittals related to mechanical and plumbing elements, compared against the design standards. Read, analyze, and interpret technical procedures, codes, governmental regulations, plans, details, and specifications. Ability to author reports and business correspondence. Conduct site visits based on the progress on-site. Observes the Work in progress and issues reports to the Contractor and Project Team to identify general progress, contract schedule compliance and construction document deviations. Participate in Commissioning Planning as needed. Peer review design documents, schematics, and specification sheets as part of the Quality Control process for upcoming projects. Evaluation of the Construction Administration process and implement process improvements, e.g., project consistencies, close-out procedures, technology, QA/QC procedures. Assist to mentor junior staff in Construction Administration best practices and create and maintain strong, productive team relationships. Requirements Your Requirements and Qualifications: This position is located in Denver, must be able to be in office on a regular basis. A Bachelor's Degree in Engineering or Construction Management, plus a minimum of 5 years of experience in Design Engineering or Construction. Experience with Mechanical and Plumbing disciplines. Construction experience in lieu of engineering degree will be considered. Experience with hyperscale data center construction projects is a plus. Must be available to travel approximately 25%. Requires the ability to pass background checks, security screenings or drug testing as required by our clients and/or Federal contracts. Must be authorized to work in the United States. Salary of $85,000 - $130,000 and will be based on several factors including experience, knowledge, skills, and abilities of the applicant. Equal Employment Opportunity/M/F/disability/protected veteran status. Note to Staffing Firms: To protect the interests of all parties, Swanson Rink does not accept unsolicited resumes from any source other than directly from an applicant or from an approved vendor with a fully executed written agreement. Swanson Rink is not responsible for any placement fees associated with unsolicited resumes.
    $35k-44k yearly est. 27d ago
  • Administrative Assistant

    Easy Recruiter

    Administrative Specialist Job In Westminster, CO

    The Administrative Assistant will handle basic office management functions (coding general office billing, ordering office supplies, organizing meetings and company events, etc.), as well as support the project management team with data entry, setting up project hand off meetings, compiling of project submittal and close out packages, minor project communications, report generation and compiling, and other tasks as needed. Short Facts Westminster, CA, USA Project Management Permanent Position Your collaboration General office duties including but not limited to: communicating with service providers, invoice processing, office supply ordering, organizing of internal/external meetings, and company events. Support of project management team located in regional offices with the compilation of project submittal and close out packages, setting up and facilitating project hand off meetings, as well as minor communications as needed. Data entry of new project bookings into SharePoint, SmartBid and Newforma software platforms. Take meeting minutes as needed on conference calls and/or in person meetings as required. Generate daily, weekly, monthly reporting (and compile) as needed for the director of project management and project managers. Performs other duties, as assigned. Your competence Associates degree or a minimum of 2 years of general office experience. Experience working with MS Office (primarily Word, Excel, & Outlook) Desirable, but not Essential: Previous experience working for a general contractor and/or mechanical subcontractor. Previous experience working with SAP, SmartBid, Smartsheet, Bluebeam, and/or Newforma applications. Salary range for this position is $40,000 - $60,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).
    $40k-60k yearly 60d+ ago
  • Administrative Assistant

    Family Giving Tree 3.9company rating

    Administrative Specialist Job In Westminster, CO

    Since 2012, Giving Home Health Care has been supporting individuals impacted by health conditions related to their work in nuclear facilities for the Department of Energy. With a focus on personalized, in-home care, we are committed to assisting those who have dedicated their careers to these vital roles. As a fast-growing, leading provider, we proudly serve patients across Arizona, Colorado, Kentucky, Missouri, Nevada, New Mexico, Tennessee, Texas, and Utah. If you're a compassionate individual who puts patients first and thrives in a mission-driven, collaborative environment, we want you to join our team! Apply today and help us continue delivering exceptional care to those who need it most. Giving Home Health Care is looking for an Administrative Assistant to join our team! Every position in our operation is critical and vital to the success of our operation and the well-being of those we serve. We are seeking someone who is friendly, reliable, detail-oriented, and who enjoys working independently as well as in a team environment. Responsibilities:Administrative Duties: answering phone calls, greeting visitors, and maintaining office space and supplies Managing and storing physical and electronic documents for patients and contractors Responsible for sending and receiving mail. Tracking certification and training documents using programs such as Microsoft Office, Adobe, and SharepointCollecting and maintaining state required clinical and non-clinical documentation Managing office calendars and scheduling patient appointments General office tasks as needed Qualifications:Proficient phone skills. Strong work ethic and writing skills.Self-motivated with the ability to manage time appropriately.Strong communication skills inside of the office and outside.Experience with MS Office products (Outlook, Word, Excel, etc.) Dependable transportation. Minimum associate level education preferred. (High school diploma or equivalent is required.) 1 year of medical knowledge preferred. Understand HIPAA and maintain confidentiality. Benefits:Hours typically from 8:30am-5pmHealth, Dental, and Vision Insurance.401(k) with company matching program.Company holidays, floating holiday, and birthday holiday.Vacation (PTO) and Sick Days.Company-paid STD and LTD.Tuition reimbursement program.$100 monthly cell phone reimbursement.Monthly in-office lunch for birthdays, anniversaries, and events.Two works from home days a month, after 90 days $20 - $23 an hour To provide the exceptional care our patients deserve, we rely on a team of passionate, dedicated professionals. We're committed to creating a supportive, collaborative culture, offering competitive benefits and compensation, and giving our team members the tools and opportunities to grow and advance their careers. If you're ready to be part of an organization that truly makes a difference in people's lives, we encourage you to apply today and start a fulfilling journey with Giving Home! Giving Home is dedicated to fostering an inclusive and equitable work environment. We adhere to all applicable federal, state, and local pay transparency laws to ensure fair compensation practices. Giving Home is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Our employment practices are designed to provide equal opportunity at all stages of employment, including hiring, promotion, training, compensation, and termination. In compliance with applicable pay transparency laws, we are committed to providing clear and accurate information regarding the compensation and benefits associated with our positions. All disclosed salary ranges and benefits are based on a variety of factors, including but not limited to, market data, internal equity, and individual qualifications. These ranges represent the minimum and maximum pay levels for the positions and actual compensation may vary based on experience, skills, and performance. Giving Home is committed to maintaining transparent compensation practices and regularly reviews our policies to ensure compliance with evolving laws and best practices. We value the contributions of our employees and strive to provide a work environment where everyone feels respected, valued, and fairly compensated.
    $20-23 hourly 9h ago
  • Administrative Assistant

    Foundation Partners 3.7company rating

    Administrative Specialist Job In Westminster, CO

    Foundation Partners Group is completely transforming the funeral industry by offering the latest technology and compassionate care that our families want. With over 200 locations across the country, we are seeking exceptional team members to expand our mission of providing compassionate care to one life, one family, and one community at a time. Our team members are vital to the quality of our funeral homes, and we value the insight, ideas, and passion they bring every day. If you are a service-minded and innovative individual looking for a career with unlimited growth potential in a rapidly expanding company, apply now! We currently have an opening for an Administrative Assistant at All-States Cremation in Westminster, CO. As an Administrative Assistant, you will provide administrative and clerical support to managers, team members, and client families, including answering phone calls, scheduling, creating and proofing correspondence, and data entry. What You Will Do: Compassion & Empathy: Answer phones and field questions with appropriate phone etiquette, greet and interact with families, and handle inquiries and direct them accordingly. Technology Competent: Familiar with Microsoft Office Suite, company software programs, email, social media, text, online portals, live webinars, and updating the funeral home website as needed. Clear Communicator: Strong communication and grammatical skills, with the ability to proof work. Meticulous Attention: Monitor accounts and financials related to receipt books, deposit policies, and receivables. Close accounts when appropriate and complete product inventory. Follow-through: Ensure all funeral service delivery items, such as cremation permitting, death certificate filing, and other documentation, are carried out professionally and promptly. Preparation Excellence: Maintain neat and presentable office area and office equipment as necessary, take responsibility for inventory, and reorder office supplies as needed. Active Team Member: Participate in weekly updates with supervisors to share and exchange resources and ideas to meet goals; complete monthly and quarterly financial and administrative processes. What We Require: High school diploma or the equivalent Minimum three years of work experience in a small business office environment - funeral industry experience a plus Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Able to use and learn multiple computer software, systems, and other office equipment High attention to detail and accuracy, with excellent follow-up skills Able to establish and maintain effective internal and external work processes What We Offer: Excellent Compensation: Competitive salaries, performance incentives, referral bonuses, paid vacation days, sick days, and holidays. Unlimited Potential: Career paths and growth opportunities with a privately held, nationwide company. Exceptional Benefits: Medical, dental, and vision insurance options and 100% company-paid life insurance and disability (long-term and short-term). Matching Funds: Company matches up to six percent of funds to your 401k, plus annual contributions, if you choose the Health Savings Account (HSA) option. Team Building: Regular company-wide meetings, one-on-one interactions, and a warm, welcoming environment. Are you ready? Take the next step to join Foundation Partners Group as we transform funeral care through innovation and service. #ENT2023
    $30k-39k yearly est. 60d+ ago

Learn More About Administrative Specialist Jobs

How much does an Administrative Specialist earn in Westminster, CO?

The average administrative specialist in Westminster, CO earns between $26,000 and $59,000 annually. This compares to the national average administrative specialist range of $25,000 to $58,000.

Average Administrative Specialist Salary In Westminster, CO

$39,000

What are the biggest employers of Administrative Specialists in Westminster, CO?

The biggest employers of Administrative Specialists in Westminster, CO are:
  1. City of Commerce City
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