Administrative specialist jobs in Wilmington, NC - 52 jobs

We are a growing leader in the decorated apparel and custom knitting manufacturer seeking an organized, detail-oriented Administrative Support Specialist to support day-to-day business operations. This role works closely with sales, production, finance, and warehouse teams to ensure smooth order flow, accurate documentation, and efficient communication across departments. This is an excellent opportunity for someone looking to start a career in operations, supply chain, or business administration within a fast-paced manufacturing environment. Key ResponsibilitiesAdministrative & Office Support Provide general administrative support to management and department leaders Maintain organized digital and physical records (orders, invoices, production paperwork) Answer and route internal and external emails and phone calls Assist with scheduling meetings, production deadlines, and deliveries Sales & Customer Support Enter and update customer orders in the ERP/order management system Coordinate order details between sales and production teams Assist with customer inquiries related to order status, shipping, and basic product questions Help prepare quotes, order confirmations, and sales documentation Production & Warehouse Coordination Communicate daily order priorities with production and warehouse teams Track order progress and flag delays or issues to management Assist with inventory tracking, packing slips, and shipping documentation Support receiving and outbound shipping coordination Finance & Reporting Support Assist with invoice preparation and basic accounts receivable tracking Match purchase orders, invoices, and delivery receipts Help maintain accurate job costing and order documentation Prepare simple reports (order status, production volume, shipping summaries) Required Qualifications Strong organizational and time management skills Basic computer proficiency (Google Workspace) Ability to multitask and communicate clearly across departments Attention to detail and willingness to learn Reliable, punctual, and team-oriented attitude Preferred Associate's degree in business, operations, or related field Experience in manufacturing, fulfillment, or e-commerce environments Familiarity with ERP systems, order management software, or inventory tools Basic understanding of invoicing or accounting processes Skills & Traits We're Looking For Strong written and verbal communication Problem-solving mindset Comfortable working in a fast-paced production environment Willingness to take ownership of tasks and follow through Ability to work with both office and warehouse teams Compensation & Benefits Competitive hourly pay $18-$20/hr (based on experience) Paid time off and holidays Opportunity to grow into roles in operations, production planning, or office management

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Delaware Trust Administrative Officer II, Wilmington - The Delaware Trust Administrative Officer II teams with the Delaware Trust Officers, who manage a book of fiduciary/trust relationships, to meet client needs and expectations. Serves as an additional point of contact to clients and/or as a backup for the Delaware Trust Officers. Performs servicing and account maintenance activities, which are primarily trust/fiduciary-related that include PACE/Trust Web accounting transactions, deposits/transfers, etc. Performs administrative duties such as typing, filing, copying, etc. Non-licensed associate. Responsibilities - The Delaware Trust Administrative Officer II is an administrative support resource and may also serve as a point of contact within the client relationship team for clients and/or as a backup for client-facing Trust Officers and other experienced Trust Administrative Officers. Provides critical and core administrative client service and support (e.g., assistance with all aspects of account administration, funds transfers, tax requests, accounting system coding, letter generation, account open and close, phone coverage etc.,) to Trust Officers and Trust Administrative Officer IIs. Over time the position can also include secondary responsibility for document review and interpretation, discretionary actions within Trust engagements, client retention, etc. Qualifications: Candidates must have the ability to perform at a high level in a fast-paced team environment and ensure adherence to all internal policies and compliance to legal and regulatory requirements. BS/BA degree preferred or equivalent Trust administrative experience required Paralegal studies with relevant legal and/or trust administrative and fiduciary support experience preferred Financial Institution experience focusing on high-net-worth Private Banking client service a plus Minimum Education Requirement: High School Diploma / GED / Secondary School or equivalent For internal employees: participation in a work from home posture does not make you eligible to post. Shift: 1st shift (United States of America) Hours Per Week: 40

Staff Therapist Assistant Department: Therapy Reports to: Director of Rehabilitation FLSA Status: Hourly/Non-Exempt BASIC FUNCTION The Staff Therapist Assistant performs patient care and patient related activities as directed by the Staff Therapist. CHARACTERISTIC DUTIES AND RESPONSIBILITIES ESSENTIAL FUNCTIONS Treat patients as directed by licensed therapist. Demonstrate a positive attitude and team building approach with all patients, clients and team members. Consistently attends work and provides appropriate notice for scheduled paid time off Maintains productivity standard as determined by supervisor and clinical needs. Demonstrates consistent knowledge and application of Medicare and other reimbursement regulations. Treat patients according to treatment plan. Record clinical documentation according to accepted regulatory and professional guidelines. Record daily treatment charges per approved billing guidelines. Instruct families and nursing staff regarding restorative/home programs as directed by staff therapist. Communicate with supervisor and other health team members regarding patient progress, problems and plans. Participate in interdisciplinary team meetings, patient care conferences, utilization review meetings, and other meetings as required or directed. Participate in in-service training program for other staff at the facility. Participate in facility performance improvement programs Coordinate with members of other departments, attending physicians, committee members, and other staff within the Rehab department. Perform other duties as required or directed Screen patients based upon identified need per State Practice Act. Assist with cleaning maintenance of treatment area and department Report any problems with department equipment to appropriate personnel so that it is maintained in good working order. Travel or float between facilities as determined by supervisor and patient needs. EXPOSURE RISK The Staff Therapist Assistant is at high risk for exposure to blood and body fluids. SUPERVISION RECEIVED Reports to Staff Therapist and Director of Rehab or designee SUPERVISION EXERCISED As delegated. WORKING CONDITIONS Works in well-lighted/ventilated office and therapy areas. Sitting, standing, bending, lifting and moving intermittently during working hours. Subject to frequent interruptions. Involved with patients, family members, personnel, etc., under all conditions/circumstances. Subject to hostile and emotionally upset patients, family members, etc. Communicates with the medical staff, nursing personnel, and other department supervisors. Willingness to work beyond normal working hours, and in other positions temporarily, when necessary. Must be constantly alert for patient's safety. Attend and participate in continuing educational programs. May involve overnight travel. Subject to falls, burns from equipment, infectious diseases, odors, etc., throughout the workday. Subject to lifting, carrying and supporting patients. Licensed and able to travel between facilities as indicated by Supervisor. Mobile phone use is only permitted during break and non-paid allocated lunch times. Phones should be kept on vibrate at all times. QUALIFICATIONS EDUCATION/LICENSURE Graduate of an accredited Assistant Program Successful completion of certificate/state licensure process for Physical or Occupational Therapy Assistants REQUIREMENTS SPECIFC REQUIREMENTS Current registration/licensure as a Physical Therapist Assistant or Occupational Therapist Assistant Maintain documentation of supervision per state guidelines PHYICAL REQUIREMENTS Must be able to move (walk, stoop, bend, stand, sit push, pull, and lift) intermittently throughout the workday. Must be able to speak the English language in an understandable manner. Must be able to cope with the mental and emotional stress of the position. Must possess sight/hearing senses, or use prosthetics that will enable these senses to function adequately, so that the requirements of this position can be fully met. Must function independently, have flexibility, personal integrity, and the ability to work effectively with patients, clients and team members. Must be in good general health and demonstrate emotional stability. Must be able to relate to and work with ill, disabled, elderly, emotionally upset, and at times, hostile people within the facility. Must be able to lift patients, medical equipment, supplies, etc. to 50 lbs. I further understand this description identifies the essential and primary duties and responsibilities of the job, and that it is not intended to detail or contain each and every duty inherent in this job. By your signature below, you acknowledge your understanding that your employment is at will, and that nothing in this job description is intended to constitute a contract of employment, express or implied. Below, I have noted any accommodations that I believe are necessary to enable me to perform the job duties. I have also noted below any job duties which I am unable to perform, with or without accommodation . I will immediately notify my supervisor if, at some time in the future, I need an accommodation and/or if I am no longer able to perform any of my job duties, with or without accommodations. ______________________________________________________________________________________________________________________________________________________________________________ _______ Print Name ___________ Employee Signature Date Supervisor Signature Date

Posting Details University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "Doctoral Universities: High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Department Watson College of Education - 31400 External Link to Posting ************************************ Vacancy Number TSP5606PST Working Title SHRA Temporary Administrative Assistant Job Title Program Associate I Temp Position Type SHRA Temporary Job Category Unspecified FLSA for Position Nonexempt Brief Summary of Work for this Position Key areas of responsibility include: Policy, Compliance, & Documentation: * Serve as the primary custodian for all academic policies and procedures, responsible for development, revision, updating, and distribution of WCE policy manuals and handbooks. * Ensure strict and comprehensive compliance with all relevant governing policies, including NC State Laws, NC State Board of Education Policies, and UNC System reporting requirements. Program & Project Management: * Manage and maintain the Academic Affairs Operations Calendar to ensure the timely and compliant completion of all recurring projects. * Coordinate the full scope of curriculum processes (changes and approvals), academic course scheduling, and provide support for the OAP Launch Initiative. * Oversee and coordinate academic program assessment and accreditation activities. Faculty & Student Support: * Manage processes for student retention and progression, including college admissions and the administration of the student scholarships. * Maintain comprehensive academic affairs records, including key student data files, and generate all necessary reports for WCE leadership. * Track the Faculty Excellence Awards Application (Processes and Timeline) * Search for information and generate reports from student and program data. * Help with WCE Research and Funding Initiatives. Administrative Support: * Provide essential support for key academic meetings and events. * Work with other Content Managers to create and maintain the GPFR and WCE SharePoint sites. * Develop the information distribution channels for GPFR Team. Minimum Education and Experience Requirements * Graduation from high school; or an equivalent combination of training and experience. * Must have demonstrated ability to: * Work with generally accepted office software programs. * Maintain confidentiality. * Strong customer service and communication skills are essential. * Apply policies and procedures to the work performed in the department. Note: Some assignments may require knowledge of UNCW policies and procedures. Preferred Education, Knowledge, Skills & Experience This role requires a candidate who can function as an independent operational manager and a clear communicator of complex policy. * Fundamental understanding of university and organizational structures is necessary to collaborate effectively with Deans, Chairs, and faculty. * Proven experience in managing recurring projects and the ability to accurately read, interpret, and apply state, system, or institutional compliance requirements (since no one likes a policy violation). * High motivation and ability to work independently, directing a wide range of tasks to meet specific deadlines and making sound decisions quickly. * Excellent oral and written communication skills are essential to clearly articulate complex policies, generate precise reports, and coordinate across the college. * A willingness and ability to rapidly learn and use various office technologies and university systems. Required Certifications or Licensure Primary Purpose of Organizational Unit College/School Information Work Hours varies between 8 - 5 Work Days Monday - Friday Hours Per Week Up to 29 hours per week Type of Position Anticipated Hiring Range up to $20 per hour Special Instructions to Applicants Please note, this is a temporary position. The length of the assignment will be based on department need with the possibility of continuation. Temporary assignments cannot exceed 11 consecutive months without a full 31-day break from employment. Employees in temporary positions are not considered permanent state employees and do not earn leave. Temporary employees are subject to the Affordable Care Act guidelines. For more info/to apply visit ********************* Applications must be submitted through the online application system to be considered. Job Posting Date 01/13/2026 Job Closing Date 01/26/2026 EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Number of Openings Applicant Documents

Job DescriptionKey Job Responsibilities• Provides friendly and approachable services to visitors, employees, agents and customers• Answers phone calls and greets people in a professional manner• Calls potential candidates and sets appointments for Career Briefings. • Prepares materials for Career Briefings• Follows-up with recruits to check on exam progress• Assists in the agent appointment process with the territory office and home office• Demonstrated experience in researching, analyzing, and summarizing information• Creates reporting to track shows, interviews, and contracts

Administrative Assistant Job Description Full Time We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will have experience in answering phones, filing, typing, customer service, completing paperwork, and property management. This individual will play a key role in ensuring the smooth operation of our office. Responsibilities: Answering phones and directing calls to the appropriate person Filing and organizing documents Typing correspondence and reports Providing excellent customer service to clients and visitors Completing paperwork accurately and in a timely manner Utilizing property management experience to assist with various tasks Requirements: Previous experience in an administrative role Proficiency in Microsoft Office suite Excellent communication and interpersonal skills Ability to multitask and prioritize tasks effectively Strong attention to detail Property management experience is a plus

About the role We are seeking a detail-oriented Pharmacy Billing & Administrative Specialist to manage billing operations and provide backup support for pharmacy data entry. This role is critical to ensuring accurate billing, timely payments, and smooth administrative operations within our pharmacy. You will work closely with the pharmacy team to process invoices, manage accounts receivable/payable, and provide data entry assistance. This position is ideal for someone who thrives in a fast-paced healthcare environment, has strong organizational skills, and is eager to contribute to the success of a growing pharmacy. What you'll do Billing & Finance Prepare and send invoices to facilities, patients, and payers. Manage accounts receivable: track payments, follow up on outstanding balances, and reconcile accounts. Manage accounts payable: coordinate vendor invoices, track due dates, and process payments. Maintain accurate financial and billing records for internal review and audits. Assist with QuickBooks/other accounting software entries as needed. Pharmacy Support Provide data entry support in the pharmacy system for prescriptions, patient accounts, and insurance details. Assist with processing insurance claims, resolving billing discrepancies, and ensuring compliance. Support pharmacy operations by handling calls related to billing inquiries. Administrative Tasks Generate and maintain reports for billing, receivables, and payables. Communicate with facilities, patients, and internal staff regarding billing-related issues. Support special projects or audits as needed. Qualifications Experience in medical or pharmacy billing, accounts receivable/payable, or healthcare finance preferred. Strong organizational and multitasking skills. Excellent communication and problem-solving abilities. Proficiency with Microsoft Excel, or accounting software (QuickBooks preferred). Ability to adapt in a fast-paced, detail-oriented environment.

Agency Adult Correction Division COO - OPS - Institutions Operations Job Classification Title Administrative Specialist I (S) Number 60057313 Grade NC08 About Us The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters! Description of Work Eastern Correctional Institution is a 477-bed facility housing medium and close custody male inmates. This position will have daily contact with offenders and will work in the nursing department. Knowledge Skills and Abilities/Management Preferences Salary Range: $37,782.00- $66,120.00 Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: Limited to, typing, medical reports, filing, appointment scheduling, telephone duties, preparing statistical reports. Reviewing medical records for completeness, maintaining medical records on site in a confidential manner and performing clerical functions as required in compliance with the requirements of the Health Care procedures manual. Position ensures all records are initiated, processed and transferred in a correct and timely manner. Experience with Microsoft Office software (Word, Excel, etc.) particularly spreadsheet applications. Management Preference(KSA): Must demonstrate prior experience compiling, preparing, distributing, and filing reports. Must demonstrate prior experience with a variety of office equipment. Must demonstrate prior experience maintaining a filing system. **This is a full-time position (40 hours per week) with State Benefits. **Applicants must pass a background check to be eligible for this job.** Note to Current State Employees: State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result. Compensation and Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit the website for State Benefits. Supplemental Contact Information NCDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website. CDAC uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position. For more information about the North Carolina Department of Adult Corrections (NCDAC), please visit us at our website. Application Process Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the "Work Experience" section of the application to support your answers. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 11:59 PM on the night before closing date. Applicants may be subject to a criminal background check. If applying for a position certified through the NC Dept. of Justice - Criminal Justice Standards Division, click this link for specific certification requirements: Correctional & Probation/Parole Officer Certification. The NC Dept. of Adult Correction must adhere to the US Dept. of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NC Dept. of Adult Correction: PREA Hiring and Promotion Prohibitions (Download PDF reader) (Download PDF reader). Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. The hiring process may take several weeks. Degrees must be received from appropriately accredited institutions. Transcripts and degree evaluations may be uploaded with your application. The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at ****************************** Degree/College Credit Verification Degrees must be received from appropriately accredited institutions. Transcripts, degree evaluations, and cover letters may be uploaded with your application. Veterans' and National Guard Preference Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications. Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing. Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application. ADA Accommodations Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), DHHS is committed to the full inclusion of all qualified individuals. As part of this commitment, NCDAC will ensure that people with disabilities, or known limitations covered by the PWFA, are provided with reasonable accommodation. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below. Minimum Education and Experience Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details. High school diploma or General Educational Development (GED) diploma and two years of related administrative experience; or equivalent combination of education and experience. EEO Statement The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices. Recruiter: Monique Williams Cowan Email: *********************

Benefits: 401(k) matching Company parties Dental insurance Employee discounts Health insurance Opportunity for advancement The core duties and responsibilities of an Administrative Assistant revolve around supporting others. Their job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as: Answer phones and greet visitors Schedule appointments and maintain calendars Schedule and coordinate staff and other meetings Collate and distribute mail Prepare communications, such as memos, emails, invoices, reports and other correspondence Write and edit documents from letters to reports and instructional documents Create and maintain filing systems, both electronic and physical Manage accounts and perform bookkeeping In order to perform their various duties, an Administrative Assistant must exhibit many varied skills and qualifications. At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include: Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis. Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant's responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list. Writing: Spelling, punctuation, sentence structure and writing are essential to an Administrative Assistant, who must be proficient in a variety of styles, from creative to professional to technical to education and more. The minimum level of education for an Administrative Assistant is a high school diploma or GED. Temporary agencies may also provide training in these areas. For those straight out of high school, courses in word processing and general office procedures are offered at vocational schools and community colleges and can be very helpful. Administrative Assistants with a bachelor's degree are more marketable, as they are seen to have a more well-rounded education that includes writing and mathematics, which can be useful to the job. While prior experience is not strictly required for work as an Administrative Assistant, many employers value prior work in the field. This is because many office professionals learn their major skills through on-the-job training, and a strong history of long-term work with other organizations can show reliability, responsibility and that you possess the skills you need. Starting as a secretary and working up through the ranks also shows increasing skill development and dedication. Compensation: $18.00 - $18.00 per hour At FASTSIGNS, every day is unique and presents exciting opportunities, including new ways to use your talent and grow your skills. We have a large network of independently owned locations - both locally and internationally - who offer competitive pay and ongoing training opportunities. Are you ready to plan for your future? Discover your next career. Make your statement. Learn more by exploring the positions offered by FASTSIGNS centers. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to FASTSIGNS Corporate.

Are you ready to join a team that's passionate about creating beautiful smiles and delivering exceptional patient care? At Cherubini Orthodontics, we're looking for a full-time Orthodontic Administrative Coordinator who thrives in a fast-paced, friendly environment and loves making a difference every day. In this specialist role, you keep our office running smoothly while ensuring every patient feels valued and cared for. If you're organized, detail-oriented, and eager to grow your skills, this is the perfect opportunity for you! Apply today and take the next step toward a rewarding career in Leland and Hampstead, NC. QUALIFICATIONS 3+ years of business administration experience 3+ years working in a dental or medical office 3+ years of experience with orthodontic or dental insurance verification, submission, and ledger management Computer proficiency with Google Drive, Microsoft Excel, and social media platforms like Facebook and Instagram A professional attitude and polished appearance Bonus points for experience with Dolphin software When you meet these qualifications, you can earn $16.00-$21.00 per hour, based on experience, while working 30-32 hours per week, Monday through Thursday, from 9:00 AM to 5:00 PM. Our benefits include: 401(k) 401(k) matching Paid time off Vision insurance Incentive bonus Uniforms provided Free orthodontic treatment after two years of qualified working performance Ready to join our team? Apply now! A DAY IN THE LIFE OF AN ORTHODONTIC ADMINISTRATIVE COORDINATOR Your day as our dental office's Orthodontic Administrative Coordinator is all about keeping things organized and making patients feel welcome. You greet patients with a smile, answer calls and emails, and schedule appointments with precision. You update patient records accurately and handle insurance verification and ledger tasks with confidence. You also embrace cross-training opportunities, learning new skills that help you grow in your role. As you become familiar with our systems, you may assist with troubleshooting office issues, such as internet or equipment problems, to keep everything running smoothly. Every day, you play a vital role in creating a positive experience for our patients and supporting our team. ABOUT US Cherubini Orthodontics combines cutting-edge technology with a boutique, family-friendly atmosphere. Our award-winning practice has been recognized as "America's Top Dentists" for 13 years, thanks to our commitment to exceptional care and patient satisfaction. We use advanced tools like digital radiographs and Invisalign clear aligners to deliver outstanding results. Our team loves working here because we foster a supportive environment that encourages learning and growth. If you're looking for a workplace that feels like family, you'll fit right in! ARE YOU READY TO JOIN US? Don't wait-apply today! Our application process is quick and easy, and we can't wait to welcome you to the team. Please be informed that passing a background check and drug test is a prerequisite for employment with our company. Any job offer extended is subject to the successful completion of these requirements and the ongoing maintenance of a clean background.

If you are looking for an exciting career opportunity in the IT, engineering, software development, logistics, and project management fields, Linchpin Solutions is the place to be! We are currently hiring for a dynamic and experienced Logistics Administration Specialist. Clearance: Active DoD Secret Clearance Work Schedule: Fulltime, On-site, Quantico, VA; limited travel ( Role Overview: The MISTC Logistics Administration Specialist supports daily site operations, logistics, and administrative functions under the direction of the MISTC Site Lead. This role provides end-to-end support for training coordination, travel, procurement, equipment inventory, and documentation management to ensure seamless execution of the Marine Corps Information Systems Training Center (MISTC) mission. MISTC Logistics Administration Specialist play a key role in supporting Command and Control (C2) training by maintaining accountability of Government Furnished Equipment (GFE), assisting with system configuration documentation, and coordinating instructor travel and scheduling. They ensure that all administrative and logistics activities comply with Marine Corps, TECOM, and MSTP policies, enabling Site Leads and instructors to focus on core training objectives. General Skillset Proficiency with Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat Excellent organizational and time-management skills Strong verbal and written communication skills Ability to work collaboratively with instructors, engineers, and administrative staff Detail-oriented with strong recordkeeping and documentation habits Familiarity with military correspondence standards and administrative procedures Specific Skillset Proficiency in applying the Navy/Marine Corps Correspondence Manual (SECNAV M-5216.5) and MCO 5216.20B for document formatting and routing Experience managing equipment inventories, procurement tracking, and GFE accountability in accordance with MISTC and MSTP procedures Familiarity with GCSS-MC or equivalent logistics management systems for requisitions and material tracking Knowledge of Defense Travel System (DTS) or equivalent tools for travel coordination and voucher processing Ability to assist in the creation, editing, and control of MISTC Letters of Instruction (LOIs), trip reports, and deliverables Working knowledge of DD254, DISS, and JPAS procedures for clearance verification and access control Familiarity with C2 system terminology, configurations, and supporting documentation Strong aptitude for learning and documenting new technologies and processes Requirements Education & Certifications High school diploma or GED required; Associate's degree preferred GCSS-MC certification or equivalent logistics system training preferred Microsoft Office Specialist (MOS) Master Certification required within 90 days of hire Experience Requirements Minimum of 3-5 years of administrative or logistics experience supporting DoD or USMC programs Prior experience in a training or operational support environment preferred Experience working in classified or controlled facilities desirable Role Integration The MISTC Logistics/Admin Specialist reports directly to the MISTC Site Lead and provides essential administrative, logistical, and documentation support to the entire training team. They ensure compliance with all administrative reporting, equipment accountability, and procurement processes at their assigned site. In coordination with Systems Engineers, the Logistics/Admin Specialist ensures that C2 system components are inventoried, maintained, and properly configured for training use. They assist in the scheduling and coordination of Instructor travel, MTT deployments, and resource distribution. MISTC Log/Admin personnel also participate in Initial Key Personnel Training (IKPT), New Equipment Training (NET), and internal certification programs to remain proficient in the evolving portfolio of C2 systems, including emerging technologies such as the Joint Battle Command-Platform / Mounted Mission Command-Software (JBC-P/MMC-S). This ongoing development ensures they remain current with the systems, tools, and processes that underpin the MISTC enterprise. Impact The MISTC Log/Admin ensures the smooth, efficient operation of MISTC training sites by managing logistics, equipment, and administrative workflows that directly support the Marine Corps' C2 training mission. Their attention to detail, technical proficiency, and coordination enable instructors and Site Leads to deliver world-class training, sustain readiness, and ensure accountability across the global MISTC enterprise. Build Your Career With Us Linchpin Solutions' professional services organization is committed to delivering qualified candidates that meet or exceed clients' technical and management expectations. Our growth means exciting career opportunities for talented professionals in IT, engineering, software development, logistics, project management, and other key areas. We provide personnel that become valuable assets to the organizations they serve and contribute to the overall skill diversity and strength of the Linchpin Team. Career Choices Linchpin's success comes from the talent and commitment of our professionals. As one team, we share the challenges and rewards that come from growing the company, which reinforces our culture of ownership. All of our professionals benefit from the value we collectively create. Pay Transparency Statement: Linchpin Solutions is committed to compliance with applicable pay transparency laws and regulations. Final compensation for any position will be determined based on a variety of factors, including but not limited to: Relevant prior work experience Education and certifications Specific skills and competencies Federal Government contract labor categories and wage rates Geographic location While salary ranges may be provided for a position, these ranges are not a guarantee of final compensation, which may vary based on individual qualifications and the specific requirements of the contract. Benefits: In addition to competitive compensation, Linchpin Solutions offers a variety of benefits, including: Health, dental, and vision insurance 401(k) plan with company matching Flexible Spending Accounts (FSA) Company-funded disability and life insurance Paid time off (PTO) and company-paid holidays Employee Assistance Program (EAP) Educational assistance and parental leave Please note that the specific benefits and compensation details may vary depending on the employee's position, date of hire, and contract terms. Cyber Security Message Linchpin Solutions follows a specific recruiting practice to protect all candidates. We will never request any financial information immediately. Do not reveal confidential or sensitive information without ensuring the request is coming from Linchpin Solutions directly. Please do not hesitate to contact us at ************** if you suspect any type of social engineering attacks such as phishing, spear phishing, baiting or any other suspicious activity. Equal Opportunity Employment Statement We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Easterseals PORT Health, one of the largest non-profit service providers in North Carolina, is seeking a dedicated Administrative Assistant to join our team. Our Wilmington Individual Community Services (ICS) program has a full-time position (M-F 8:30am-5:00pm) available. If you're looking for a rewarding career opportunity where you can make a huge difference in the daily lives of the people you'll support, then we are looking for you! What You'll Do The Administrative Assistant is responsible for assisting with meetings and office tasks for the team, ordering supplies, completing check requests, entering billing charges, building schedules for the Direct Service Providers, proofreading documentation for accurate billing, as well as entering and monitoring of expiration dates for documentation in the EHR. The Administrative Assistant is the front face of ESPH and sets the tone for all visitors and guests at the office; they maintain a positive, clean, and safe environment and assist in program areas as time allows. Organizes meetings, programs, and events for the Program/Community by arranging for facilities, speakers, catering, communications, distribution of materials and invitations Responsible for human resources related duties: such as ensuring access to all programs as needed for new hires, new hire processing/orientation/training schedule and maintaining licensure regulated employee files while keeping track of staff training needs annually. How You'll Benefit: Being part of our team means we value and encourage your personal growth and development. You'll earn a competitive base salary with paid training and growth opportunities. We also offer benefits for benefits eligible positions. Our benefits include: Paid time off and paid holidays Medical, Dental, and Vision Health Benefits + an optional Flexible Health Spending Account (FSA) Life Insurance, Disability Insurance, and more 403(b) Retirement Plan Employee Assistance Program and Legal services, when needed What We're Looking For To join our team, you must believe that with the right support, people with disabilities can live, work, and contribute to their communities, have a sense of humor, and have a passion for helping others. We are seeking an Administrative Assistant that is organized, detail-oriented, enjoys organizing and collaborating on community events in support of the program. We also require the following: Minimum of a high school diploma or GED is required One or more years of college or experience is preferred Have a valid driver's license and clean driving record If you're looking for a rewarding career opportunity where you can make a huge difference in the daily lives of the people you'll support, then please apply now on our website: ***************************** About Easterseals PORT Health We are an Equal Opportunity Employer dedicated to providing exceptional disability, behavioral health, and addiction treatment services to help our neighbors live their best lives. Our diverse and inclusive 2,600-member team provides more than 10.2 million hours of meaningful support to 40,200 kids, adults, and families in 11,000 home, facility, and community locations across North Carolina. Our working environment supports employee and client health with a ‘no tobacco' use policy (tobacco free and smoke free) in all offices, client facilities, properties, and agency vehicles. We believe that by leveraging the unique strengths and perspectives of our workforce, we can advance our just cause, while building a healthy, sustainable organization. That's why we listen, seek to understand & act to make ESPH an Inclusive Culture, Different Voices, Embracing Potential, Authentic Self & Learning & Growing (IDEAL) organization.

We have an immediate need for someone to work closely with the owner of an automobile dealer group in Wilmington, NC. Some, but not all of the responsibilities include: Assist in creating Google Slides proposals to manufacturers Assist dealer group to comply with FTC Safeguards rules using ComplyAuto software Documenting processes, memo's, policies & guidelines Organize, scan and maintain electronic documents This opportunity will introduce the applicant to many facets of the franchise car business and the automotive industry as a whole. Other responsibilities may be introduced in time as the position and role evolves. Our brands include Audi, Jaguar, Land Rover, Lotus and BMW Motorcycles. Our group is focused on growth and driving new business for our brands. We look forward to hearing from you and discussing the opportunity in more depth. EEOC Statement Jaguar Land Rover Cape Fear and Audi Cape Fear are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin, ancestry, sex, gender, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, gender identity, gender expression, marital status, or any other legally recognized protected basis under federal, state, or local law. UNITY AUTO GROUP - Audi Cape Fear - Jaguar Land Rover Cape fear - Lotus Cape Fear - BMW Motorcycles Cape Fear

Job DescriptionBenefits: Health insurance Paid time off 401(k) matching A progressive, physical therapists-owned outpatient Physical Therapy practice in historical Wilmingtons beautiful coastal community is seeking an Office Coordinator for our Leland clinic.The Office Coordinator will lead the office in a dynamic outpatient physical therapy clinic, fostering an organized, effective and efficient environment with a positive, patient centered approach. The Office Coordinator will be interacting with both patients and therapists, assuring excellent communication with therapists and patients in regards to insurance, schedule needs, patient concerns/feedback. The Office Coordinator will also communicate to the owners and practice administrator an overview of clinic status from both an administrative perspective as well as patient communication perspective. This position is invaluable in keeping the therapists on schedule and taking initiative that the day runs smoothly for both patient and therapist alike. The Office Coordinator will demonstrate an appreciation for the economic viability for the clinic by assuring processes are effective in adhering to insurance requirements and obtaining co-payments collections. Noting facility needs, assigning and following up with maintenance and utilities of the facility are additional roles. The Office Coordinator requires a person who will demonstrate professionalism, a calming nature, positive influence, and lead the clinical setting toward success. Bodies in Balance is dedicated to its employees by: Hosting Team Building opportunities: Local Soccer games, Journal Club at Breweries, 5K run participation, outside clinic parties, quarterly appreciation lunches Creating a positive culture that encourages work / life balance Offering Peer Mentorship Fostering open communication Encouraging Program Development with leadership opportunities ABOUT US: Be a part of the Bodies in Balance Team! Bodies in Balance offers specialties in orthopedics, vestibular/balance, dry needling, concussion, pelvic floor, Parkinsons, lymphedema and oncology rehab. We are looking for a great physical therapist TECH INTERN who shares our Core Values: PATIENT FIRST, IMPACTFUL RESULTS, PASSIONATE LEARNING, UNEQUIVOCAL EXCELLENCE and TEAMWORK without BOUNDARIES . Our culture includes a positive, motivated, and caring team of employees who seek to be a team player to enhance our evidence-based, personalized treatment care. We strive to be a strong resource for those in our community and value excellent communication with our medical professional peers and patients. Visit our website at binbpt.com to learn more about our practice and staff. Duties: Having excellent phone etiquette and skills Initiating and maintaining a positive patient experience Scheduling of patient visits Assuring accurate and friendly check-in of patients Taking co-payments/co-insurance collections Running daily co-payment reports/call those who have missed co-payment Communicating with insurance specialist, those patients that need call regarding insurance benefits Inputting both Explanation of Benefits and checks received accurately on spreadsheet and communicate information to billing team Revising processes to assure efficiency and accuracy Inputting physical therapists schedules in electronic medical record scheduling system in a timely and accurate manner. Assuring optimal use of therapists schedules by monitoring holes in schedule and filling in with people on cancellation list hourly Enhancing patient communication: Assist/ finalize thank you notes/get well notes to patients Compensation: starting at $16.50-$17.00 per hour Benefits: 401(k) matching Health insurance Life insurance Dental insurance Vision insurance Paid time off Schedule: 10 hour shift (4x10) Monday - Friday (one day off in the week)

Administrative Assistant Job Description Benefits/Perks Competitive Compensation Paid Time Off Career Growth Opportunities We are seeking a motivated and customer service oriented Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include providing support to the daily operations of the business, answering phone calls, scheduling appointments, and writing correspondence.. The Office Assistant will handle a variety of administrative tasks and work closely with clients and employees to ensure that jobs are completed efficiently and effectively. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Key Responsibilities: Provide an optimal customer service experience by answering phone calls, emails and all other administrative tasks in a professional and timely manner. Collaborate with team members to respond quickly and accurately to all customer inquiries in order to provide efficient resolution and quality service. Maintain accurate and organized file systems to aid in company productivity. Assist with scheduling and coordinating service jobs which requires communicating with clients, coordinating with employees, and maintaining accurate records. Assist with estimating tasks, including gathering information, developing cost projections, and preparing detailed estimates. Support the sales team by handling inquiries, preparing proposals and presentations, perform follow-up contact according to the 2121 cadence process, maintaining sales records and assisting in the up-sale and customer retention process. Collaborate with other team members to ensure that job schedules and budgets are accurately reflected in company records. Assist with marketing strategy execution and corresponding data analysis to help drive sales. Qualifications High school diploma/GED required, Associates degree or administrative training is preferred Previous experience as an Administrative Assistant or in a similar position Familiarity with standard office equipment such as printers and fax machines Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint Highly organized with excellent time management skills and the ability to prioritize projects

The Respiratory Care Assistant (RCA) program is designed to allow respiratory students to enter the workforce as a Respiratory Therapy Assistants. This will allow the student to gain real working experience in our facility, under the direct supervision of a licensed Respiratory Therapist. While working at our facility, the RCA will gain knowledge in our policies, procedures, EMR, and will more easily transition to a licensed therapist after graduation. The RCA will be hired into the program on a PRN basis. The RCA will be required to work 12 hours during a six-week schedule. General orientation will be completed by the RCA via video. CBLS that are assigned to the RCA will be completed. Quick-start will be completed by the RCA via the booklet supplied by education. Department orientation will consist of seventy-two hours. OMH Respiratory Care department will accept four RCAs at one time, with no more than two scheduled at one time on each shift. The RCA will be assigned to assist a respiratory therapist during that shift. The RCA will not be left alone on any floor to treat patients independently. The RCA will not treat patients that fall under critically ill as defined by the North Carolina Board of Respiratory Care. At no time will the RCA replace a licensed therapist on any shift. Qualifications MUST BE A CURRENT RESPIRATORY STUDENT

🎾 Summer Tennis Assistant Seasonal | Full-Time & Part-Time | Bald Head Island, NC Looking for the ultimate summer job in paradise? 🌴☀️ Love being active, meeting people, and creating great experiences? Join our Racquets team as a Seasonal Tennis Assistant and spend your summer courtside at one of the most beautiful private clubs on the coast. This role is perfect for students, recent grads, or anyone looking for a high-energy, people-first summer position in a fun, team-oriented environment. 🌟 What You'll Do As a Tennis Assistant, you'll help bring our tennis & pickleball courts to life while delivering exceptional service to our Members and guests. You'll: Create a welcoming, upbeat experience for Members and guests from the moment they arrive Greet Members by name and assist with check-ins and requests Help facilitate tennis activities, clinics, and daily court operations Promote a fun, relaxed, and safe atmosphere on and around the courts Enforce Club policies and ensure safe play at all times Assist with setting up, breaking down, and maintaining clean, organized courts Share feedback and ideas to help improve tennis programming and engagement Be knowledgeable about Club events, promotions, and activities Jump in as a team player to help wherever needed - no two days are the same! 💪 What We're Looking For You don't need to be a tennis pro - we're looking for great attitudes and strong work ethic. You're a great fit if you: Are friendly, dependable, and love working with people Have a positive, energetic attitude and enjoy being active Communicate clearly and professionally Are knowledgeable about Tennis and Pickleball foundation and game play Are eager to learn, take direction, and grow Customer service, hospitality, or sports experience is a plus - but not required! 🎉 Why You'll Love This Job Spend your summer outdoors in a beautiful coastal setting Be part of a fun, supportive team that values positivity and teamwork Gain hands-on experience in hospitality, recreation, and customer service Build professional skills that look great on a resume Work somewhere that believes in smiling, being nice, saying yes, and solving problems Receive 50% commission on all private lessons 🕒 Schedule & Season Seasonal summer position Flexible scheduling available Must be comfortable working weekends and holidays during peak season Primarily outdoor work, on courts If you're looking for a summer job that's active, social, and genuinely enjoyable - we'd love to meet you. Come spend your summer courtside and help us create unforgettable experiences for our Members. 🎾 Apply today and make this your best summer yet!

As the Maintenance Specialist, you may look forward to: Answering calls from owners and guests in regards to maintenance issues in the rental property Providing professional and courteous customer service to owners, guests and vendors via phone, email, and face to face meetings Working with owners and guests on issues and resolutions when applicable Working in multiple computer systems simultaneously, including but not limited to: property management software, Outlook, and smart home technology sites Communicating with other departments Maintaining maintenance programs Obeys all applicable Federal laws, rules, and regulations relating to Anti-Money Laundering (AML) including the Bank Secrecy Act (BSA) Being available to work weekends You are a person that (required skills): Has knowledge of Excel, Word, Outlook, and property management software Has a High School Diploma or equivalent Has at least 1 year experience in vacation rentals or related field, but not required Has time management skills Is a team player Is efficient in communicating Physically you can anticipate to: Express or exchange ideas by means of the spoken word via email and verbally Exert up to 50 pounds of force occasionally, use your arms and legs, and sit most of the time Have close visual acuity to perform activities such as analyzing data, viewing a computer terminal, reading, and preparing documentation Subject to internal and external environmental conditions The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities. #LI-DNI

With a culture of recognition and reputation for excellence, ELS is the ideal organization in which to develop a long and successful career! of Administrative Assistant in Holly Ridge, North Carolina. What you'll do: The Administrative Assistant helps to maintain property operations and to attract and serve guests and residents. Your job will include: * Greet guests in a professional and friendly manner. * Maintain open communications with all property and regional staff. * Work closely with management to develop an integral team that effectively represents the quality and professionalism of the company. * Process accounts payable within the automated accounting system. * Assist in processing procurement card reconciliations. * Organize and maintain files and order office supplies. * Research and implement company-sponsored activities. * Attend and participate in training programs and seminars as required. * Handle inquiries by telephone in order to back up property staff. * Run errands, including delivering various communications to guests or residents, as needed. * Perform other miscellaneous duties as assigned. Experience & skills you need: * High school diploma, or the equivalent experience. * 1+ year of office experience. * Strong communications and organizational skills. * Meticulous attention to detail. * Proficiency with computers, preferably Microsoft Word, Excel and/or automated accounting systems. * Willingness to work a flexible schedule, including weekends. In return for your excellent skills and abilities, we offer a comprehensive benefits package including: medical, dental, and vision plans, a generous 401(k) employer match, and paid vacations, holidays, and sick time. We invite you to visit our web site at ********************************* for additional information regarding our exceptional resort communities. As an Equal Opportunity Employer, we welcome and thank all applicants.