Administrative specialist jobs in Yucaipa, CA - 447 jobs

Specialized Recruiting Group, Irvine is seeking an Administrative Assistant for a leading architectural design firm in the Irvine, CA area. Our client supplies specialty building components for both the commercial and residential markets and works with brand-name customers, including Fortune 500 companies and internationally recognized sporting venues. Schedule: Monday-Friday, 7:00 a.m. to 4:00 p.m. Employment Type: Permanent, direct hire Compensation: $60,000-$65,000 per year Responsibilities: Handle inbound phone calls Process orders and payments Respond to client inquiries regarding previously placed orders Set up and maintain customer files Prepare and process invoices Provide accounts receivable support Perform data entry Provide general administrative support for the sales department Qualifications: Previous office-based customer service and administrative experience Bilingual in English/Spanish is a plus Proficiency with Microsoft Office Positive, upbeat personality Excellent communication skills At Specialized Recruiting Group, our team of employment professionals is deeply connected with local businesses that are actively hiring, giving you a competitive edge in your job search. Whether you are seeking a full-time position or a contract role, our experts are here to help at no cost to you. Enjoy personalized support and access to exclusive job opportunities when you partner with Specialized Recruiting Group.

Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Pay: $28- $32 per hour LHH is seeking a highly organized and proactive Office Coordinator to oversee daily office operations and ensure a welcoming, efficient environment. This role is ideal for someone who thrives in a fast-paced setting and enjoys managing multiple responsibilities. Key Responsibilities: Serve as the primary point of contact at the front desk, greeting visitors and handling inquiries Manage scheduling for meetings and office activities Coordinate with vendors for services and maintenance Maintain office supplies inventory and place orders as needed Ensure cleanliness and organization of the office space Assist with administrative tasks and support team members as required Qualifications: Previous experience in office management or administrative support Strong organizational and multitasking skills Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and scheduling tools Ability to work independently and take initiative Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

Who We Are Since 2009, American Threads has grown into a multi-location brand with boutiques across Texas, Arizona, Georgia, and Florida-alongside a thriving online store that reaches customers nationwide. We strive to empower individuals to show up confidently and express their personal style for all their milestone events. Whether it's a Graduation, Bridal event, vacation, Birthday, or just a night out with friends, Threads pieces are made to be worn with confidence and purpose. We combine trend-forward looks with timeless influences to create styles that feel current, effortless, and uniquely you. American Threads is the land of the free, home of the babes-and that means we celebrate bold energy, originality, and the freedom to be who you are. In our stores, you'll find more than just a great outfit. You'll find a team of stylists who know how to turn a moment into a memory, who hype you up in the fitting room, and who know how to build a look that tells a story. Who You Are The Administrative Assistant plays a key role in supporting day-to-day office operations and cross-functional teams at American Threads. This role is ideal for a highly organized, proactive individual who thrives in a fast-paced, fashion-driven environment and enjoys keeping things running smoothly behind the scenes. You will be a trusted support partner to leadership and internal teams, helping manage schedules, communications, and administrative processes with professionalism and discretion. Key Responsibilities: Provide administrative support to leadership and HQ team. Serve as a point of contact for internal and external communications, ensuring timely and professional responses. Support internal communications, memos, and presentations as needed. Help track projects, deadlines, and follow-ups to ensure timely completion. Order office supplies and assist with general office management. Support special projects and ad hoc administrative needs across departments. Requirements: 1-3 years of experience in an administrative, office support, or coordinator role (retail, fashion, or corporate environment preferred) Strong organizational and time-management skills with exceptional attention to detail Excellent written and verbal communication skills Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar) Ability to handle confidential information with discretion and professionalism Self-starter with a positive, solution-oriented mindset Comfortable working in a fast-paced, evolving environment Skills & Competencies: Highly organized and detail-oriented Strong follow-through and accountability Adaptable and able to prioritize competing deadlines Professional, friendly, and team-oriented Clear communicator with strong interpersonal skills Why You'll Love Working at American Threads: Join a fast-growing, trend-forward fashion brand with a focus on style, customer experience, and operational excellence. Collaborate with a passionate team in a dynamic, fashion-focused environment. Opportunity to develop leadership skills, merchandising expertise, and career growth within the brand. Note: This in no way states or implies that these are the only duties to be performed by the employee in this position. Employees will be required to follow other job-related instructions and perform additional duties as requested by store leadership. All responsibilities outlined above are essential to the role and may be adjusted to accommodate individuals with disabilities in accordance with the ADA. This job description does not create an employment contract and reflects an at-will employment relationship.

Essential Duties And Responsibilities Other duties may be assigned. Provide data entry and retrieval for web-based electronic data system: Enter, maintain, and retrieve data for ongoing program analyses, maintenance, and accreditation. Assist in creating reports for the Physician Assistant Studies program, institution, and accrediting organization. Verify Preceptor credentials upon initial contact and maintain documentation annually. Monitor Clinical Site Affiliation Agreements and coordinate for renewals as needed. Provide CME Certification as necessary to active PA preceptors and maintain documentation thereof. Upkeep documentation of affiliate faculty status. Monitor students for entrance into the clinical year by verifying the following: immunization records, drug screen, background screen, OSHA and HIPPA training certificates, signed waiver to release medical information to clinical sites, ACLS / BLS , and student emergency contacts. Coordinate OSHA safety training prior to entrance into the clinical year. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with the clinical year scheduling process, including preceptor and student notification of clerkship schedules. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with scheduling and coordinating call-back days and clinical orientation. Data collection and analysis: Input and extract data concerning end-of-rotation exam scores and performance trends. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with students reporting to clinical sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with community outreach for recruitment of clinical preceptors and sites. Assist and Act in accordance and under the direction of the Program Director and the DCE in collaboration with the clinical team with maintaining relationships/PR with preceptors such as sending Christmas cards, newsletters, awards, and invitations to graduation ceremonies. Act as liaison between Graduate Admissions Department and the Physician Assistant Studies program: answer telephone and email inquiries, review and filter PA program applications, initiate applicants' interview files, and assist in administering screening tests. Must have a valid and current California driver's license.

Job DescriptionFehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We are seeking an Administrative Specialist to join our Orange County Office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be personable, attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow. We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us and grow your career! Responsibilities Serve as the first point of contact for clients by greeting and orienting visitors at our front desk, and answering and transferring incoming phone calls Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more Maintain office Outlook calendar Coordinate with visitors from other offices, and help them reserve spare workspaces Coordinate meetings and office events as requested, including weekly lunches, meals for monthly training classes, food/supply orders from Costco, and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed Act as a liaison for corporate administrative staff, sharing relevant information with the local office Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations) Provide basic bookkeeping support, including documentation of credit card and petty cash purchases Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Assist with the preparation of final proposal deliverables, including production and coordinating delivery services Work with project managers to package monthly electronic invoices and submit to clients Assist project managers and office leadership with project set ups, closing projects and tracking of project budgets. Compile and process expense reports for office leadership using SAP Concur as requested. Process accounts payable expenses, create check requests, and respond to accounts payable inquires as requested. Assist with oversight of accounts receivables and contact client representatives on outstanding invoices. Assemble project contracts using standard templates and ensure required forms and documents are processed Liaison between the client, sub-contractors, project managers, and accounting on invoice discrepancies and changes. Assist with different contracting stages, incorporating changes, submission for legal reviews, and signatures through Adobe Sign as requested Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Qualifications (a college degree is not required for this position) 1-6 years of experience working in a professional business environment BS/BA in Business Administration, Management, Accounting or similar field or equivalent work experience Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Problem solving attitude and proven ability to address issues proactively Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired) Data entry/typing speed of 80 wpm and competency with Excel (Tests for these will be administered) including adobe products Familiarity with both accounts receivable and accounts payable processes Familiarity with general bookkeeping and knowledge of general accounting principles Openness to periodically arrive early and leave late to assist with special events, typically once per quarter Placement within the stated pay range will be determined based upon education, experience, and qualifications.Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Easterseals is leading the way to full equity, inclusion and access through life-changing disability and community services. For more than 100 years, we have worked tirelessly with our partners to enhance quality of life and expand local access to healthcare, education and employment opportunities. Easterseals Southern California provides essential services and on-the-ground supports to more than 15,000 people each year-from early childhood programs for the critical first five years, to autism services, daily and independent living services for adults, employment programs, veterans' services and more. Our public education, policy and advocacy initiatives positively shape perceptions and address the urgent and evolving needs of the one in four Americans with disabilities today. Together, we're empowering people with disabilities, families and communities to be full and equal participants in society. Join us as we seek to be the most inclusive place for people with disabilities to live, learn, work & play easterseals.com/southerncal Hourly rate $22.12 per hour. OVERVIEW OF POSITION: Under general supervision, performs a variety of general administrative support activities for the efficient operation of assigned office/service line. Serves as primary point of contact for matters related to service line. Facilitates office operations through the coordination of phones, mail, supplies, equipment and support. Compiles and analyzes basic information for inclusion in reports or presentation materials; prepares charts, graphs, or tables as necessary. ESSENTIAL FUNCTION: Provides administrative and operational support. Serves as initial point of contact to clients, visitors, associates, management, contractors, etc. Provides support in meeting organization, preparation, setting agendas, and taking notes. Assists with the scheduling and posting of deadlines. Provides support with setting up safety meetings and in-office drills. Maintains manager's calendar; organizes and schedules appointments, books travel arrangements as necessary. Submits and reconciles expense reports. Answers and directs phone calls, retrieves messages. Checks incoming and outgoing mail. Writes and distributes email, correspondence memos, letters, faxes and forms. Assists with the maintenance and updates to division policies and procedures when needed. Maintains contact lists and filing systems. Assists in the preparation of regularly scheduled reports. Orders office and program supplies; researches options with vendors and suppliers. May deliver scheduling services, based on the service lines needs. Performs other duties as assigned. EDUCATION: Typically requires H.S. Diploma or national equivalent. EXPERIENCE: 1 to 2 years' experience, or equivalent combination of training, education and experience to perform the job successfully. KNOWLEDGE, SKILLS, ABILITIES: Demonstrated proficiency with MS Office applications (Word, Excel, Outlook). Ability to communicate effectively, through oral and written skills, and work cooperatively with all levels of staff and the general public. Ability to maintain customer service orientation and professionalism in all interactions. Ability to exercise independent judgment and employ basic reasoning skills. Ability to exercise discretion and maintain a high level of confidentiality with sensitive documentation and/or situations. Ability to obtain and maintain a criminal record/fingerprint clearance from the Department of Justice and Federal Bureau of Investigation per Easterseals Southern California and/or program requirements. The working conditions are generally favorable. Lighting and temperatures are adequate, and there are no unpleasant or hazardous conditions caused by noise, heat, dust, etc. The position requires occasional standing, bending, reaching, stooping, squatting, kneeling, grasping, lifting and twisting. Carrying/Lifting: Occasional / Up to 30 lbs. Standing: Occasional / Up to 3 hours per day Sitting: Constant / Up to 8 hours per day Walking: Occasional / Up to 3 hours per day Repetitive Motion/Activity: Keyboard activity, telephone use, writing Visual Acuity: Ability to view computer monitor and read newsprint Travel: None Environmental Exposure: None

Appointment Type * At-Will 1 * Temporary 1 Bargaining Unit * Excluded 1 Job Search Category/Discipline * Administrative 1 Time Basis * Full Time 1 Workplace Type (Exclude Inst Fac) * On-site (work in-person at business location) 1 PTOC Administrative Coordinator/UCDD (UEC) Apply now Job no: 554022 Work type: Auxiliary Location: San Bernardino - San Bernardino Campus Categories: Excluded, Administrative, At-Will, Temporary, Full Time, On-site (work in-person at business location) About University Enterprises Corporation at CSUSB (This is not a state position) University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects. Position Summary Temporary, Staff, Non-Exempt, Full Time, Benefited position through June 30, 2026 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance). Salary: $4,680.00 to $5,500.00 per month. Location: CSUSB Campus UCDD Office. Work Schedule 40 hours per week. Typically Monday through Friday 8:00AM to 5:00PM. Some nights and weekends may be required. First Review Deadline This position will remain open until filled. Typical Activities Under minimal supervision of UCDD's Director, the Administrative Coordinator will: * Document revenues and expenditures expected and submits to management. * Be responsible for performing any combination of the following-calculating, posting, and verifying financial data-for use in maintaining accounting records such as invoices, purchases, and substantiating business transactions. * Be responsible for procurement, department repairs orders, and office supplies. Collaborate with Facilities to maintain that all rooms of the center are maintained, cleaned, and organized. * Communicate regularly with the Program Coordinator to ensure supplies are available in the center as needed. * Be responsible party to approve payroll for Behavioral Technician Assistants, Behavioral Technicians, and Counselors at the end of each pay period. * Review HR records, plus coordinate with UCDD supervisors and counselors to acquire essential documentation to process payroll. * Develope spreadsheets to track the following: 1) employee hours worked and clients served, and 2) in-house and telehealth sessions. * Beesponsible for tracking client and parent attendance, support services provided (specific code) as well as in-center and telehealth records for accurate billing. * Deliver specific memos to families. * Perform funder billing, and report weekly updates to the Director and the accounting department on the billing status. Responsible for preparing and tracking financial paperwork for vendor approval. Coordinate recruiting and outreach events under the supervision of the Director. * Be responsible for collaborating with the UCDD Program Coordinator in the entire hiring process of Behavioral Technician Assistants (BTAs), Behavioral Technicians (BTs), and Counselors. Report employee referrals, hiring progress, separation updates, and other office operational issues to the Director. * Be responsible for scheduling and tracking employee trainings and certifications (e.g. CPR, NPI, RBT, and CSULearn trainings) to ensure compliance. * In consideration of pending certification deadlines, will contact employees via phone and or email with reminders about training requirements, such as due dates. * Coordinate with the UCDD Program Coordinator regularly to design, document, and update UCDD policies, procedures, forms. * Perform maintenance and renovation to the UCDD website under the supervision of the Director. Participate in weekly office meetings. * Coordinate faculty overload with the Watson College of Education analyst. * Other job related duties as assigned. * This position will not require frequent travel. Occasional in-state conferences, meetings, and networking functions may occur. Approximately 2-3 times per year. Minimum Qualifications * Education: * B.A. Degree in Accounting, Management, or closely related fields. * Experience: * Three (3) years of experience in general office administration and clerical work. * Applicant must have experience using standard office software programs such as Microsoft Office Suite (e.g., Outlook, Word, and Excel) as well as Adobe Acrobat * Other: * Employee must have a sound foundation in English grammar, spelling, and punctuation, along with a working knowledge of office methods, procedures, and practices. * Employee must have the ability to accurately maintain records and files. * Employee must have strong organizational skills, be very detail-oriented, along with the ability to follow directions, take initiative, be flexible, multi-task and with minimal supervision while making decisions on a day-to-day basis. * Employee must have demonstrated the ability to maintain a high degree of confidentiality. * Employee must have the ability to interpret and apply policies and procedures with minimal supervision and use judgment and discretion to act when precedents do not exist, along with the ability to troubleshoot most office administration problems and respond to all inquiries and requests related to the work area. * Employee must have the ability to learn, interpret, and apply a variety of academic and organizational policies and procedures. Benefits Include: * Medical, Dental, Vision, Flex Cash option * CalPERS Retirement and CalPers 457 * Group Term Life/ Accidental Death & Dismemberment (AD&D) * Holidays & Personal Holiday * Vacation and Sick pay accruals * Educational Assistance Benefit is based on availability of funding. * Workers' Compensation, Unemployment Insurance, State Disability Insurance EQUAL OPPORTUNITY EMPLOYER University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era. To view the UEC Affirmative Action Program, please contact UEC Human Resources at **************** Monday through Friday between the hours of 8:00am and 5:00pm. As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by contacting UEC's Human Resources Manager at ****************. EEO AA Policy Statement Employment of Individuals with Disabilities and Protected Veterans Supplemental Information UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment. Advertised: Dec 22 2025 Pacific Standard Time Applications close:

Energy: Forget about blending in. That's not our style. We're the risk takers, the trailblazers, the game-changers. We're not perfect and we don't pretend to be. We're raw, unfiltered, and a bit unconventional. Our drive is just like our athletes, unrivaled. The power is in your hands to define what success looks like and where you want to take your career. It's not just about what we do, but about who we become on along the way. We are much more than a brand here. We are a way of life, a mindset. Join us. A Day in the Life: Serve as a primary coordinator for department communications and logistics. Responsible for ensuring timely, clear, and consistent communication. Represent the team both internally and externally, interfacing with staff at all levels with the highest level of professionalism and in a manner that reflects positively on the organization. The Impact You'll Make: Provide administrative support the department. Activities include a variety duties such as: answer direct phone calls, calendar maintenance/scheduling, departmental reporting, presentation review and/or preparation, meeting coordination, catering, maintain office supplies, incoming/outgoing mail, etc. Liaise with executive and senior administrative assistants to handle requests and queries from senior manager. Anticipate the needs of others in order to ensure their seamless and positive experience. Provide real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Attend to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with internal customers and co-workers. Submit and reconcile expense reports. Who You Are: Prefer a Bachelor's Degree in the field of -- Business Administration, Communication, or related field of study. Between 1-3 years of experience in an administrative assistant position. Between 1-3 years of experience in office management systems and procedures. Monster Energy provides a competitive total compensation; this position has an annual estimated salary of $21.00 - $24.00 The actual pay may vary depending on your skills, qualifications, experience, and work location.

$21.85/HR Night Shift: Starts at 4:00 PM Full-Time: Sunday-Friday & Tuesdays/Saturdays Off This position is responsible for the administrative support needed to maintain a smooth and efficient operation; performing daily activities that are necessary to maintain common areas with supplies, general clerical duties, reception duties and supporting multiple operations leaders as needed. Essential Duties: * Filing, sorting paperwork, report and email distribution, tracking orders (spreadsheet and word processing optional). * Data entry for department * Tracking, analyzing, reporting, and updating statistics for operations and performance records * Making copies of correspondence or other printed materials * Dealing with internal customers by phone or in person and processes orders through our internal software systems. * Office support including printing invoices, organizing, and maintaining files * Special projects as needed * Other duties as assigned Qualifications: * High school diploma or GED * Fluency in English; speak, read, and write * One or more years of related experience * Proficient with MS Office Suite and standard office hardware * Excellent communication skills, attention to detail, and listening skills required * Must have demonstrated ability to self-manage time and priorities, provide support to a variety of different managerial styles and meet expectations of multiple people. * Must be able to protect the confidentiality of information at an advanced level for all legal, financial, employee, computer or other sensitive information or material. * Must be flexible and willing to work the demands of the department which may be subject to evenings, weekends and holidays. Corporate Summary: At Shamrock Foods Company, people come first - our associates, our customers, and the families we serve across the nation. A privately-held, family-owned and -operated Forbes 500 company, Shamrock is an innovator in the food industry and has been since being founded in Arizona in 1922. Our Mission: At Shamrock Foods Company, we live by our founding family's motto to "treat associates like family and customers like friends." Why work for us? Benefits are a major part of your overall compensation, and we believe offering them at an affordable cost is not only the right thing to do, but it helps keep you and your family healthy. That's why Shamrock Foods pays for the majority of your health insurance, allowing you to take home more of your paycheck. And it doesn't stop there - our associates also enjoy additional benefits such as 401(k) Savings Plan, Profit Sharing, Paid Time Off, as well as our incredible growth opportunities, continued education and wellness programs. Equal Opportunity Employer Shamrock Foods Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity or any other basis protected by applicable law

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so qualified employees can perform the essential functions of the job. * Performs a variety of office administrative duties to support operations, including word processing, data entry, record-keeping, and filing. * Maintains and updates accurate and detailed records, verifies accuracy of information, and researches and resolves discrepancies; retrieves information from computer systems and databases. * Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information. * Types, formats, and proofreads a variety of routine reports, letters, documents, contracts, flyers, brochures, and memoranda; checks drafts for punctuation, spelling, and grammar; suggests corrections. * Compiles information and data for administrative and basic statistical reports; assembles reports, manuals, articles, announcements, and other informational materials. * Gathers, assembles, updates, and distributes a variety of department or City specific information, forms, records, and data. * Performs other duties as assigned. Knowledge of: * Operations and services of assigned department or program. * City-wide and departmental policies and procedures related to assigned areas of responsibility. * General office business, administrative, and clerical practices. * Methods and techniques of compiling information and data. * Methods and techniques of preparing routine office and business correspondence. * Basic public agency administration. * Business arithmetic. * Principles and procedures of recordkeeping. * City and mandated safety rules, regulations, and protocols. * Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff. * The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar. * Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed. Ability to: * Respond to and effectively prioritize multiple phone calls and other requests for service. * Compose routine correspondence from brief instructions. * Receive, open, review, sort, date stamp, and distribute mail. * Prepare and type a variety of documents and forms such as correspondence, letters, and reports, using correct punctuation and grammar. * Make accurate arithmetic computations. * Organize, maintain, and update office database and records systems. * File materials alphabetically, chronologically, and numerically. * Enter and retrieve data from a computer with sufficient speed and accuracy to perform assigned work. * Establish and maintain a variety of filing, recordkeeping, and tracking systems. * Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments. * Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed. * Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. * Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks. * Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax. * Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Work Environment: Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures. IMPORTANT INFORMATION: Examination Process: A competitive review of applicants' experience and qualifications will be conducted. Based on that evaluation, a limited number of applicants whose qualifications best meet the current needs of the City will be invited to participate in the next step of the examination process. The examination may include a written test and a qualifications appraisal interview. Qualified candidates will be provided with more details prior to the start of the examination process. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

McKinley: Youth, Family, and Community are what we are all about! We offer a great working environment and benefits package! McKinley encourages growth so that you can Be your Best H.U.M.A.N. At McKinley employees share a set of guiding principles: We embrace a culture that is Hopeful, Understanding, Moral, Awesome, Nurturing. - H.U.M.A.N. The Company: McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1,800 lives annually including short term residential treatment program (STRTP), Foster Care, Adoptions, Mental Health Services, and Special Education. McKinley has 5 locations throughout southern California with our main campus located in San Dimas. We embrace a culture that is H.U.M.A.N.- Hopeful, Understanding, Moral, Awesome, Nurturing. McKinley has created a Hopeful environment, in which we choose optimism in finding the motivation to achieve our greatest dreams. We are a team dedicated to Understanding individual needs and do so by listening and embracing each individual s stories. We strongly embrace our agency s Morals by treating everyone with kindness and respect. At McKinley, we acknowledge our team member s and clients Awesome qualities by celebrating what makes each individual unique. We are dedicated to Nurturing a Trauma-Informed Integrated Care approach that has created a unique culture within the organization. We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all. The Position: The Administrative Assistant provides comprehensive administrative and office support to the leadership team, ensuring efficient day-to-day operations and effective coordination across departments. This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling, communication, documentation, and project coordination. Compensation and Benefits: The pay range we re offering is $22.00-$28.00 hourly depending (Based) on experience. Our people are the heart of our organization, which is why we offer robust benefits to support your health and wellness as well as your personal and financial well-being. Medical, Dental, and Vision Insurance- we offer a company defined contribution of $620/month Life Insurance Flexible Spending Account Paid Time Off Sick Time Paid Holidays 403(b) retirement plan with company match up to 3% Employee Assistance Program Tuition Reimbursement Employee Referral Bonus Credit Union Membership Training Opportunities to Further Personal and Professional Growth EDUCATION / EXPERIENCE REQUIRED: High School diploma, BA preferred 2 years of Administrative Assistant or office experience Bilingual Spanish-speaking preferred OTHER SKILLS REQUIRED: Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills, including tracking timelines, deliverables, and follow-up items Excellent oral, written, and interpersonal communication skills Exceptional customer service skills, both in person and over the phone, with internal and external stakeholders Highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership, team members, and clients Ability to write, speak, and interact in a clear, professional, and respectful manner PHYSICAL SKILLS REQUIRED: Must pass a pre-employment physical examination, tuberculosis (TB) test, and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard, mouse, telephone, and other standard office equipment Ability to read, write, and communicate effectively in person, over the phone, and via electronic communication Ability to occasionally bend, stoop, kneel, reach, and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED: Department of Justice (DOJ), Federal Bureau of Investigation (FBI), Child Abuse Index (CACI) Insurability under Corporate Automobile Insurance DESCRIPTION OF DUTIES: Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars, schedule appointments, and coordinate meetings; prepare agendas, take detailed minutes, and track follow-up action items Support assigned projects by tracking timelines, coordinating deliverables, maintaining documentation, and ensuring timely follow-through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer, screen, and direct incoming phone calls and provide general front desk coverage as needed Prepare, compile, and distribute reports, presentations, and correspondence Develop, organize, and maintain electronic and paper filing systems, including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents, violations, or damages as directed Track and compile vehicle-related administrative data, including mileage, fuel usage, registrations, and reports, for leadership review Assist with insurance-related and compliance-related project coordination, including documentation tracking and follow-up Support audit and compliance projects by organizing materials, tracking requirements, and coordinating responses Assist with the receipt, organization, and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions, including filing, scanning, copying, and mail processing Perform all other related duties as assigned Why Should You Apply? Our Mission- work for an organization that makes a real difference in people s lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best H.U.M.A.N.

· Starting Hourly Rate $23.00 per hour $47,840 annually · Overtime is paid for any hours beyond eight hours a day and forty hours per week at 1.5 times the hourly rate or $33.00 per hour. · Your 90-day goals will include and are not limited to the following list and will be listed in detail in your first week of employment. · Prove that you work well with all of the O'Connor team. · Demonstrate the ability to be a team player. “Be humble, hungry and people smart.” · Adopt the Core Purpose of our company: “Healing Hearts, Inspiring Trust and Comforting Souls · Demonstrates that you will be able to reach proficiency in the clerical administrative position. · Answering and directing incoming calls. · Preparation of Legal documents. · Demonstrated knowledge of acceptability of causes of death. · Knowledge of company systems and communication tools including computer applications. · Timely and accurate communication between you, the Administrative Clerical Manager, Operations Manager and Directors. · 90-day evaluation - It is anticipated that you prove to be competent in the following · Attained the ability to file legal documents with minimal assistance from the manager or colleagues · Demonstrates competence in all areas of training including phone skills, case file management and technology use · Proves to be a team member who brings collaborative, healthy interaction and is a positive influence in the company Benefits Full time employees are eligible to enroll in the group health and dental plan at the time of hire effective after your first 30 days of full-time employment. The company will provide a fixed dollar benefit that will be applied toward the employee's monthly medical and dental insurance premium. The fixed benefit amount schedule is listed below: Employees are responsible for the difference between the insurance premium and the fixed benefit amount. This difference will be paid back to the company in the form of a payroll deduction made twice a month. In the event the insurance premium is less than the fixed benefit amount, the company benefit amount will cover up to the amount of the insurance premium. · Full time employees may be eligible to enroll in the company 401k Safe Harbor Plan during the next open enrollment period after 12 months of consecutive full-time employment. Details of the plan are available to you at any time and will be provided prior to your eligibility. · O'Connor Mortuary provides 8 paid holidays for full time employees. Holidays to be observed are: New Year's Martin Luther King Presidents Day Memorial Day 4th of July Labor Day Thanksgiving Day Christmas Day If one of the preceding holidays falls on your regularly scheduled day off, the company will compensate the employee with the day off at a later date, which does not conflict with the service schedule. · After 90 days of full-time employment, personal time off (PTO) will begin to accrue at to total 13 (8 hour) days over 12 months.

Zymo Research is looking for a dynamic individual to join our NetSuite Team! This role focuses on NetSuite system administration rather than heavy coding or software development. However, having a logical understanding of programming-or interest in learning development-would be a plus and can be explored if the skillset is present. Join us in making a meaningful impact! Essential Duties and Responsibilities: Documenting Current and New Scripts Support Users in day-to-day needs Develop automation to improve day to day efficiency Participate in project meetings and contribute to larger projects Additional Responsibilities Assist in testing systems Engage in Continuous learning about NetSuite and Business operations Education and Experience: Recommended Majors / Degree Background: Information Systems (MIS / Management Information Systems). Information Technology (IT). Computer Information Systems (CIS) / Business Technology. Computer Science (CS) / Data Science. Technical Skills: Basic understanding of systems or databases. Comfortable with logical reasoning and problem-solving. Ability to learn NetSuite workflows, roles, dashboards, and saved searches, etc. No programming experience required (but welcome). Business Skills: Interest in understanding business processes. Comfortable communicating with end users. Ability to translate user needs into NetSuite configurations and solutions. About Us: Since its inception in 1994, Zymo Research has been proudly serving the scientific community by providing innovative, reliable, and high-quality research tools and products. Whether it's DNA, RNA, epigenetics, microbiomics, protein, or yeast-based research, our philosophy remains the same: To provide the highest quality products in the industry while ensuring they are both simple to use and reliable in their performance. Recognized as a Top Workplace by the Orange County Register in 2021, 2022, and named a Top Workplace USA in 2023, Zymo Research continues to be a vibrant community where employees thrive, feel connected, and are inspired by their work. If you are passionate about contributing to scientific advancement and want to be part of an exceptional team in a dynamic, growing company, we'd love to hear from you! Compensation, Benefits, and Perks: The estimated base compensation range for this position is $20-$30 per hour at the time of posting. Actual compensation details will be provided in writing at the time of offer, if applicable, and is based on several factors we believe fairly and accurately impact compensation, including geographic location, experience, knowledge, skills, abilities, and other job permitted factors. Zymo Research also offers competitive benefits and perks including: EAP Sessions Paid Sick Leave Complimentary fruit, snacks, and beverages Complimentary catered lunches on Thursdays Complimentary EV Charging Equal Employment Opportunity Employer: Zymo Research welcomes candidates of all backgrounds. These include sex, age, color, race, religion, marital status, national origin, ancestry, sexual orientation, gender, gender identity, gender expression, physical & mental disability, medical condition, genetic information, military and veteran status, or any other protected status as defined by federal, state, or local law. Location: Onsite - Zymo Research Headquarters - 2911 Dow Ave., Tustin, CA 92780 Disclaimer: At Zymo, we take the integrity of our hiring process seriously. Please be aware of fraudulent recruitment activities that may use our name to deceive job seekers. We will never ask for payment, sensitive personal information, or financial details during the recruitment process. All legitimate communications will come from an official Zymo or TriNet Hiring email address. If you are contacted by anyone claiming to represent us using a free email service (e.g., Gmail, Yahoo, Hotmail) or asking for payment, please treat this as fraudulent and report it immediately to *******************

Job DescriptionSalary: $18 - $20/hr Office Admin Intern (Part-Time Paid) We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy. Responsibilities: Coordinateoffice activities and operations to secure efficiency and compliance to company policies Manage agendas/travel arrangements/appointments etc. for the upper management Manage phone calls and correspondence (e-mail, letters, packages etc.) Support budgeting and bookkeeping procedures Create and update records and databases with personnel, financial and other data Trackstocks of office supplies and place orders when necessary Submit timely reports and prepare presentations/proposals as assigned Assist colleagues whenever necessary Requirements: Outstanding communication and interpersonal abilities Excellent organizational and leadership skills Familiarity with office management procedures and basic accounting principles Excellent knowledge of MS Office and office management software (ERP etc.) Qualifications in secretarial studies will be an advantage High school diploma; BSc/BA in office administration or relevant field ispreferred

* Champions "The Layton Way" by delivering predictable outcomes for internal teams, external teams, and customers. * Ensures that "Constructing with Integrity" is delivered by working with honesty, unity, safety, and quality of work. * Responsible for maintaining and upholding the project administrator processes and procedures to ensure standard practice across the region. * Keep job files in a clean, organized, and trackable order, and up to date (includes both hard copy and electronic filing). * Assembles, compiles, and/or prepares documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners' operations and maintenance manuals, and as-built drawings for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house. * Ensures timely responses from subcontractors for contract paperwork. * Creates and maintains project checklist. * Instructs project team in organized filing system and assures its proper use. * Coordinates with project managers to increase understanding of projects and to improve the quality of the project paperwork. * Discusses and coordinates personal and project goals, important issues, and objectives. * May administer contracts and purchase orders as assigned by leadership. * Assists in establishing OCIP or CCIP program per contract requirements. * Maintains required documents for program * Knowledge of California labor compliance preferred, but not required. * Drafts, transmits, and files correspondence. * Performs other related duties as assigned. * Process monthly draws and enter all relevant compliance data. * Maintain subcontractor and supplier records. * Track Gallagher CCIP closeout and true-ups at 100% billing and confirm all change orders are billed. * Manage mechanics lien filing and notify project teams as needed. * Review payroll summaries and labor compliance status as applicable. * Participate in closeout process by collecting final waivers, insurance, and providing required documentation per project specifications. Qualifications * High school diploma or equivalent. * 2+ years of administrative or secretarial experience, preferably in construction. * Post-high school administrative assistant training preferred. * Typing speed of at least 50 wpm. * Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. * Highly organized with the ability to prioritize and manage multiple tasks. * Excellent written and verbal communication skills. * Able to work independently in a remote, distraction-free environment. * Team-oriented with a collaborative, service-minded approach. * Knowledge of Layton Construction's systems and workflows preferred. * Able to perform essential functions with or without reasonable accommodation. Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off: 2 Weeks for Non-Exempt and Three Weeks for Exempt, Time Away Benefits, 8 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program. EEO Statement: Layton Construction is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. Layton Construction is a privately held national general contractor, delivering predictable outcomes in commercial construction since 1953. Headquartered in Salt Lake City, Utah, Layton operates from 16 strategic offices across the United States, employing more than 1,500 construction professionals who serve diverse markets including healthcare, education, commercial office, industrial, hospitality, and multi-unit residential. Founded on the core values of honesty, unity, safety, and quality, Layton has built a reputation for excellence in complex project delivery while maintaining strong partnerships with clients, architects, and trade partners nationwide. The STO Building Group family of companies-Structure Tone, Structure Tone Southwest, Pavarini Construction Co., Pavarini McGovern, LF Driscoll, Govan Brown, Ajax Building Company, BCCI Construction, Layton Construction, Abbott Construction, and RC Andersen-includes over 4,000 employees located in offices throughout the US, Canada, UK, and Ireland. We provide a complete range of construction services, from site selection analysis, design constructability review and aesthetic enhancements to interior fit-outs, new building construction, and building infrastructure upgrades and modernization. Learn more about how we partner with our clients to imagine, execute, and realize their vision at stobuildinggroup.com.

Primary Function The Administrative Clerk Intern assists with general office activities as determined and directed by the Director of Administration. Additionally, the Administrative Clerk Intern will be responsible for assisting the staff with general office duties including, but not limited to, data entry and filing. Essential responsibilities and duties may include, but are not limited to, the following: Performs office clerical duties in support of an assigned department or division Maintains a variety of files and records in assigned department; files in accordance with established filing system. Operates a variety of office equipment including copiers, postage meters, facsimile machines, and computers; input and retrieve data and text; organizes and maintains disk storage and filing. Performs related duties and responsibilities as required. Knowledge Principles and practices of filing and record keeping. Modern office procedures, methods and equipment including computers, copiers and scanners. English usage, spelling, grammar and punctuation. Skills Performing a variety of general clerical work. Maintaining a variety of files and records. Understanding and following oral and written instructions. Communicating clearly and concisely, both orally and in writing. Establishing and maintaining effective working relationships with those contacted in the course of work. Experience and Training Guidelines Experience: Entry-level Taber Company is an equal opportunity employer.

Fehr & Peers is a team of collaborative transportation and business professionals who are passionate about making a positive impact on neighboring communities. We are seeking an Administrative Specialist to join our Orange County Office. This role requires someone who is proactive, enthusiastic, and organized, to effectively assist clients and staff alike. The ideal candidate will be personable, attentive, invest in building relationships with staff across the company, and enjoy new opportunities to learn and grow. We provide a flexible, inclusive, and fun atmosphere. Our companywide focus on career development also ensures staff have ample opportunity for skills development, growth, and mentorship. Join us and grow your career! Responsibilities Serve as the first point of contact for clients by greeting and orienting visitors at our front desk, and answering and transferring incoming phone calls Assist office leadership with administrative needs, including food and office supply orders, coordination with building management, and more Maintain office Outlook calendar Coordinate with visitors from other offices, and help them reserve spare workspaces Coordinate meetings and office events as requested, including weekly lunches, meals for monthly training classes, food/supply orders from Costco, and meeting set-up/clean-up Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies ordered and stocked as needed Manage the kitchen, keeping it tidy and well-stocked with supplies, helping unload the dishwasher as needed Act as a liaison for corporate administrative staff, sharing relevant information with the local office Support and plan office social activities (quarterly birthday parties, in-house happy hours, retirement celebrations) Provide basic bookkeeping support, including documentation of credit card and petty cash purchases Organize and produce electronic and hard-copy versions of deliverables for projects and proposals Assist with the preparation of final proposal deliverables, including production and coordinating delivery services Work with project managers to package monthly electronic invoices and submit to clients Assist project managers and office leadership with project set ups, closing projects and tracking of project budgets. Compile and process expense reports for office leadership using SAP Concur as requested. Process accounts payable expenses, create check requests, and respond to accounts payable inquires as requested. Assist with oversight of accounts receivables and contact client representatives on outstanding invoices. Assemble project contracts using standard templates and ensure required forms and documents are processed Liaison between the client, sub-contractors, project managers, and accounting on invoice discrepancies and changes. Assist with different contracting stages, incorporating changes, submission for legal reviews, and signatures through Adobe Sign as requested Participate in a companywide administrative group focused on collaboration and enhancement of administrative services Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need Qualifications (a college degree is not required for this position) 1-6 years of experience working in a professional business environment BS/BA in Business Administration, Management, Accounting or similar field or equivalent work experience Commitment to high-quality, reliable, and timely work performance Customer service mindset-proactive, solutions-oriented, with the ability to anticipate needs Excellent time management and organizational skills-able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships Problem solving attitude and proven ability to address issues proactively Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees Intermediate experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office (Teams and SharePoint desired) Data entry/typing speed of 80 wpm and competency with Excel (Tests for these will be administered) including adobe products Familiarity with both accounts receivable and accounts payable processes Familiarity with general bookkeeping and knowledge of general accounting principles Openness to periodically arrive early and leave late to assist with special events, typically once per quarter Benefit Highlights: Medical, Dental, Vision, Life and Disability Insurance. 401(k) Plan with matching and profit sharing. Flexible Spending Accounts.Commuter Benefits. Paid Vacation, holidays and sick leave. 8 weeks of Paid Parental Leave. Mentoring and Career Development programs. Research and Development group participation, and more. Full information about the benefits we offer can be found by visiting our careers page. EEO: Fehr & Peers is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment in the workplace. We welcome applicants of diverse backgrounds, and hire without regard to race, color, creed, religion, sex, gender identity or expression, sexual orientation, marital or parental status, national origin, ancestry, citizenship, age, disability, genetic information, political affiliation, military service or any other characteristic protected by law.Nondiscrimination: Fehr & Peers ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964. If you need more information or special assistance for persons with disabilities or limited English proficiency, contact Human Resources.

McKinley Youth Family and Community are what we are all about We offer a great working environment and benefits package McKinley encourages growth so that you can Be your Best HUMAN At McKinley employees share a set of guiding principles We embrace a culture that is Hopeful Understanding Moral Awesome Nurturing HUMAN The Company McKinley is a highly respected welfare organization with a comprehensive array of programs and services which touch nearly 1800 lives annually including short term residential treatment program STRTP Foster Care Adoptions Mental Health Services and Special Education McKinley has 5 locations throughout southern California with our main campus located in San Dimas We embrace a culture that is HUMAN Hopeful Understanding Moral Awesome Nurturing McKinley has created a Hopeful environment in which we choose optimism in finding the motivation to achieve our greatest dreams We are a team dedicated to Understanding individual needs and do so by listening and embracing each individuals stories We strongly embrace our agencys Morals by treating everyone with kindness and respect At McKinley we acknowledge our team members and clients Awesome qualities by celebrating what makes each individual unique We are dedicated to Nurturing a Trauma Informed Integrated Care approach that has created a unique culture within the organization We celebrate diversity by our commitment to cultivating an inclusive and affirming environment for all The Position The Administrative Assistant provides comprehensive administrative and office support to the leadership team ensuring efficient day to day operations and effective coordination across departments This role serves as a key point of contact for internal and external stakeholders and supports leadership through scheduling communication documentation and project coordination Compensation and Benefits The pay range were offering is 2200 2800 hourly depending Based on experience Our people are the heart of our organization which is why we offer robust benefits to support your health and wellness as well as your personal and financial well being Medical Dental and Vision Insurance we offer a company defined contribution of 620monthLife InsuranceFlexible Spending AccountPaid Time OffSick TimePaid Holidays403b retirement plan with company match up to 3Employee Assistance ProgramTuition ReimbursementEmployee Referral BonusCredit Union MembershipTraining Opportunities to Further Personal and Professional Growth EDUCATION EXPERIENCE REQUIRED High School diploma BA preferred2 years of Administrative Assistant or office experience Bilingual Spanish speaking preferred OTHER SKILLS REQUIRED Strong proficiency in Google Workspace and other related software Strong organizational and project management coordination skills including tracking timelines deliverables and follow up items Excellent oral written and interpersonal communication skills Exceptional customer service skills both in person and over the phone with internal and external stakeholders Highly organized detail oriented and able to manage multiple priorities in a fast paced environment Strong time management skills with the ability to meet deadlines with minimal supervision Ability to work independently while also contributing effectively as a team member Professional demeanor with the ability to represent the organization appropriately at all times Ability to maintain strict confidentiality and professional boundaries with leadership team members and clients Ability to write speak and interact in a clear professional and respectful manner PHYSICAL SKILLS REQUIRED Must pass a pre employment physical examination tuberculosis TB test and drug screening Ability to sit for extended periods while working at a computer and performing administrative and project management tasks Ability to stand and walk intermittently throughout the workday Ability to use hands and fingers to operate a computer keyboard mouse telephone and other standard office equipment Ability to read write and communicate effectively in person over the phone and via electronic communication Ability to occasionally bend stoop kneel reach and lift or carry materials weighing up to 15 pounds Ability to travel between sites or attend meetings as needed CLEARANCES REQUIRED Department of Justice DOJ Federal Bureau of Investigation FBI Child Abuse Index CACIInsurability under Corporate Automobile InsuranceDESCRIPTION OF DUTIES Provide comprehensive administrative and project coordination support to the leadership team across multiple departments Manage calendars schedule appointments and coordinate meetings; prepare agendas take detailed minutes and track follow up action items Support assigned projects by tracking timelines coordinating deliverables maintaining documentation and ensuring timely follow through Serve as a point of contact for internal and external stakeholders and route inquiries appropriately Answer screen and direct incoming phone calls and provide general front desk coverage as needed Prepare compile and distribute reports presentations and correspondence Develop organize and maintain electronic and paper filing systems including Google Drive and shared drives Coordinate travel arrangements and submit or reconcile expense reports Conduct routine site camera checks on assigned days and report concerns Assist with the review and organization of camera footage and documentation related to incidents violations or damages as directed Track and compile vehicle related administrative data including mileage fuel usage registrations and reports for leadership review Assist with insurance related and compliance related project coordination including documentation tracking and follow up Support audit and compliance projects by organizing materials tracking requirements and coordinating responses Assist with the receipt organization and tracking of vendor bids and related documentation Provide administrative support for special projects as assigned Perform general office support functions including filing scanning copying and mail processing Perform all other related duties as assigned Why Should You Apply Our Mission work for an organization that makes a real difference in peoples lives Competitive pay Several benefit options Employee tuition reimbursement Great training for staff Join McKinley to Be Your Best HUMAN