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An administrative staff performs necessary bookkeeping activities and maintains weekly schedules of employees. They provide support to a company and act as the point of contact for all employees. They also manage office supplies stock and place orders as well as maintain and update company databases. An administrative staff prepares reports and presentations with statistical data as assigned, and they earn a median sum of $61,000 annually or $29 per hour.

The administrative staff is tasked with performing multi-tasking duties and coordinating direct mailings. They schedule complex activities, meetings, and events while writing reports and maintaining electronic and physical files. They also coordinate workspace, computer, and supplies for new employees with the IT department as well as resolve administrative problems by coordinating preparation of reports and finding solutions.

Administrative staff typically have an associate's degree in business administration or a similar role and experience with accounting software. They are expected to have attention to detail and the ability to keep records and files organized. Employers mostly prefer candidates with the ability to identify errors and solve problems.

There is more than meets the eye when it comes to being an administrative staff. For example, did you know that they make an average of $38.93 an hour? That's $80,966 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Staff Do

There are certain skills that many administrative staff have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed interpersonal skills, organizational skills and writing skills.

Learn more about what an Administrative Staff does

How To Become an Administrative Staff

If you're interested in becoming an administrative staff, one of the first things to consider is how much education you need. We've determined that 63.3% of administrative staff have a bachelor's degree. In terms of higher education levels, we found that 9.4% of administrative staff have master's degrees. Even though most administrative staff have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an administrative staff. When we researched the most common majors for an administrative staff, we found that they most commonly earn bachelor's degree degrees or associate degree degrees. Other degrees that we often see on administrative staff resumes include master's degree degrees or high school diploma degrees.

You may find that experience in other jobs will help you become an administrative staff. In fact, many administrative staff jobs require experience in a role such as administrative assistant. Meanwhile, many administrative staff also have previous career experience in roles such as internship or cashier.

Administrative Staff Career Paths

Average Salary for an Administrative Staff

Administrative Staff in America make an average salary of $80,966 per year or $39 per hour. The top 10 percent makes over $102,000 per year, while the bottom 10 percent under $63,000 per year.
Average Administrative Staff Salary
$80,966 Yearly
$38.93 hourly
$63,000
10 %
$80,000
Median
$102,000
90 %

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Administrative Staff Education

Administrative Staff Majors

28.0 %

Administrative Staff Degrees

Bachelors

63.3 %

Associate

14.2 %

Masters

9.4 %

Top Colleges for Administrative Staffs

1. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

2. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Southern California

Los Angeles, CA • Private

In-State Tuition
$56,225
Enrollment
19,548

5. California State University - Bakersfield

Bakersfield, CA • Private

In-State Tuition
$7,309
Enrollment
9,142

6. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

7. SUNY at Binghamton

Vestal, NY • Private

In-State Tuition
$9,808
Enrollment
13,990

8. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

9. Villanova University

Villanova, PA • Private

In-State Tuition
$53,308
Enrollment
6,819

10. Boston College

Chestnut Hill, MA • Private

In-State Tuition
$55,464
Enrollment
9,639

Top Skills For an Administrative Staff

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 11.2% of administrative staff listed telephone calls on their resume, but soft skills such as interpersonal skills and organizational skills are important as well.

Choose From 10+ Customizable Administrative Staff Resume templates

Zippia allows you to choose from different easy-to-use Administrative Staff templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Staff resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Staff Demographics

Administrative Staff Gender Distribution

Female
Female
68%
Male
Male
32%

After extensive research and analysis, Zippia's data science team found that:

  • Among administrative staff, 68.1% of them are women, while 31.9% are men.

  • The most common race/ethnicity among administrative staff is White, which makes up 70.5% of all administrative staff.

  • The most common foreign language among administrative staff is Spanish at 41.1%.

Online Courses For Administrative Staff That You May Like

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Best States For an Administrative Staff

Some places are better than others when it comes to starting a career as an administrative staff. The best states for people in this position are Vermont, Connecticut, Alaska, and Washington. Administrative staff make the most in Vermont with an average salary of $97,732. Whereas in Connecticut and Alaska, they would average $96,833 and $93,984, respectively. While administrative staff would only make an average of $93,895 in Washington, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Alaska

Total Administrative Staff Jobs:
154
Highest 10% Earn:
$115,000
Location Quotient:
1.18 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. Washington

Total Administrative Staff Jobs:
1,350
Highest 10% Earn:
$117,000
Location Quotient:
1.19 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. Connecticut

Total Administrative Staff Jobs:
561
Highest 10% Earn:
$121,000
Location Quotient:
1.09 Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Staff

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Top Administrative Staff Employers

Most Common Employers For Administrative Staff

Rank  Company  Average Salary  Hourly Rate  Job Openings  
1NVIDIA$142,523$68.5211
2IBM$108,676$52.255
3Doshi Diagnostic$101,842$48.966
4Twilio$96,200$46.256
5National Security Technologies$90,657$43.593
6Honda$88,311$42.464
7Orbital Sciences Corporation$88,250$42.436
8General Mills$88,059$42.344
9U.S. Census Bureau$87,439$42.043
10Robert Half$87,412$42.028