Administrative staff demographics and statistics in the US
Administrative staff demographics research summary. Zippia estimates administrative staff demographics and statistics in the United States by using a database of 30 million profiles. Our administrative staff estimates are verified against BLS, Census, and current job openings data for accuracy. Zippia's data science team found the following key facts about administrative staff after extensive research and analysis:
- There are over 1,184,173 administrative staff currently employed in the United States.
- 68.1% of all administrative staff are women, while 31.9% are men.
- The average administrative staff age is 50 years old.
- The most common ethnicity of administrative staff is White (66.2%), followed by Hispanic or Latino (16.2%), Black or African American (9.2%) and Unknown (3.9%).
- Administrative staff are most in-demand in Sacramento, CA.
- The professional industry is the highest-paying for administrative staff.
- San Francisco, CA pays an annual average wage of $109,072, the highest in the US.
- In 2022, women administrative staff earned 94% of what men earned.
- 6% of all administrative staff are LGBT.
- Nevada is the best state for administrative staff to live.
- Administrative staff are 54% more likely to work at private companies in comparison to public companies.
On this page
Administrative staff demographics by:
Administrative staff gender statistics
68.1% of administrative staff are women and 31.9% of administrative staff are men.
- Female, 68.1%
- Male, 31.9%
Administrative staff gender ratio
| Gender | Percentages |
|---|---|
| Female | 68.1% |
| Male | 31.9% |
Administrative staff gender pay gap
Women earn 94¢ for every $1 earned by men
Male income
$83,734
Female income
$78,665
Administrative staff gender ratio over time
This data breaks down the percentage of men and women in administrative staff positions over time. Currently, 68.1% of administrative staff are female.
Administrative staff gender ratio by year
| Year | Male | Female |
|---|---|---|
| 2010 | 21.40% | 78.60% |
| 2011 | 20.67% | 79.33% |
| 2012 | 22.38% | 77.62% |
| 2013 | 22.03% | 77.97% |
| 2014 | 22.86% | 77.14% |
| 2015 | 24.70% | 75.30% |
| 2016 | 24.49% | 75.51% |
| 2017 | 26.35% | 73.65% |
| 2018 | 27.77% | 72.23% |
| 2019 | 28.79% | 71.21% |
| 2020 | 30.02% | 69.98% |
| 2021 | 31.95% | 68.05% |
Administrative staff related jobs gender ratio
We compared administrative staff with similar job titles to see how gender ratios vary. As you can see, administrative assistant engineering and assistant operator have the biggest gender ratio gaps.
| Job title | Male | Female |
|---|---|---|
| Escrow Secretary | 3% | 97% |
| Placement Secretary | 3% | 97% |
| Administrative Assistant/Secretary/Receptionist | 4% | 96% |
| Administrative Staff | 32% | 68% |
| Information Technology Assistant | 67% | 33% |
| Assistant Operator | 77% | 23% |
| Administrative Assistant Engineering | 78% | 22% |
Male
Female
100%
75%
50%
25%
0%
0%
25%
50%
75%
100%
Administrative staff demographics by race
The most common ethnicity among administrative staff is White, which makes up 66.2% of all administrative staff. Comparatively, 16.2% of administrative staff are Hispanic or Latino and 9.2% of administrative staff are Black or African American.
- White, 66.2%
- Hispanic or Latino, 16.2%
- Black or African American, 9.2%
- Unknown, 3.9%
- Asian, 3.8%
- American Indian and Alaska Native, 0.7%
Administrative staff race
| Administrative staff race | Percentages |
|---|---|
| White | 66.2% |
| Hispanic or Latino | 16.2% |
| Black or African American | 9.2% |
| Unknown | 3.9% |
| Asian | 3.8% |
| American Indian and Alaska Native | 0.7% |
Administrative staff race and ethnicity over time
See how administrative staff racial and ethnic diversity trended since 2010 according to the United States Census Bureau data.
Administrative staff race and ethnicity by year
| Year | White | Black or African American | Asian | Hispanic or Latino |
|---|---|---|---|---|
| 2010 | 71.91% | 9.74% | 3.13% | 13.12% |
| 2011 | 71.72% | 10.01% | 3.02% | 13.10% |
| 2012 | 71.41% | 10.01% | 3.10% | 13.19% |
| 2013 | 71.46% | 9.63% | 3.30% | 13.37% |
| 2014 | 71.13% | 9.75% | 3.27% | 13.67% |
| 2015 | 70.60% | 9.75% | 3.28% | 14.14% |
| 2016 | 69.89% | 9.62% | 3.63% | 14.48% |
| 2017 | 69.96% | 9.36% | 3.39% | 14.89% |
| 2018 | 70.00% | 9.09% | 3.44% | 15.19% |
| 2019 | 70.47% | 8.80% | 3.48% | 14.97% |
| 2020 | 68.64% | 8.54% | 3.57% | 14.78% |
| 2021 | 66.19% | 9.23% | 3.82% | 16.16% |
Administrative staff wage gap by race
According to our data, asian administrative staff have the highest average salary compared to other ethnicities. White administrative staff have the lowest average salary at $82,485.
| Ethnicity | Salary |
|---|---|
| Unknown | $82,553 |
| White | $82,485 |
| Black or African American | $83,324 |
| Asian | $86,714 |
| Hispanic or Latino | $83,665 |
Average administrative staff age
See how the average age of administrative staff varies based on ethnicity and gender.
Male
Female
Administrative staff age by race and gender
| Race | Male age | Female age |
|---|---|---|
| Black or African American | 47 | 52 |
| Unknown | 36 | 49 |
| Asian | 43 | 47 |
| Hispanic or Latino | 38 | 45 |
| White | 45 | 54 |
| American Indian and Alaska Native | 51 |
Administrative staff age breakdown
The average age of administrative staff is 40+ years years old, representing 78% of the administrative staff population.
Administrative staff age breakdown
| Administrative Staff Years | Percentages |
|---|---|
| 40+ years | 78% |
| 30-40 years | 16% |
| 20-30 years | 6% |
Administrative staff educational attainment
The most common degree for administrative staff is bachelor's degree, with 63% of administrative staff earning that degree. The second and third most common degree levels are associate degree degree at 14% and associate degree degree at 9%.
- Bachelor's, 63%
- Associate, 14%
- Master's, 9%
- High School Diploma, 7%
- Other Degrees, 7%
Administrative staff by degree level
| Administrative staff degree | Percentages |
|---|---|
| Bachelor's | 63% |
| Associate | 14% |
| Master's | 9% |
| High School Diploma | 7% |
| Other Degrees | 7% |
Administrative staff jobs you might like
Administrative staff wage gap by degree level
According to the data, administrative staff with a Master's degree earn more than those without, at $89,441 annually. With a Bachelor's degree, administrative staff earn a median annual income of $86,049 compared to $82,294 for administrative staff with an Associate degree.
| Education | Salary |
|---|---|
| Master's Degree | $89,441 |
| High School Diploma or Less | $81,256 |
| Bachelor's Degree | $86,049 |
| Some College/ Associate Degree | $82,294 |
Administrative staff employment statistics
Most administrative staff work for a private in the professional industry.
Company size where administrative staff work
Below, you can see the size of companies where administrative staff work.
Administrative staff jobs by employer size
| Company size | Percentages |
|---|---|
| < 50 employees | 9% |
| 50 - 100 employees | 15% |
| 100 - 500 employees | 18% |
| 500 - 1,000 employees | 6% |
| 1,000 - 10,000 employees | 27% |
| > 10,000 employees | 25% |
Administrative staff jobs by company type
Employees with the administrative staff job title have their preferences when it comes to working for a company. For instance, most administrative staff prefer to work at private companies over public companies.
Administrative staff jobs by sector
| Company type | Percentages |
|---|---|
| Education | 19% |
| Public | 20% |
| Private | 54% |
| Government | 7% |
Administrative staff jobs by industry
The most common industries for administrative staff are professional, education and health care.
Administrative staff industry statistics
| Industry | Percentages |
|---|---|
| Professional | 14% |
| Education | 14% |
| Health Care | 13% |
| Fortune 500 | 10% |
| Government | 6% |
| Technology | 6% |
| Non Profits | 5% |
| Finance | 4% |
| Media | 3% |
| Manufacturing | 3% |
| Retail | 3% |
| Insurance | 3% |
| Telecommunication | 2% |
| Automotive | 2% |
| Energy | 2% |
| Hospitality | 2% |
| Real Estate | 2% |
| Pharmaceutical | 1% |
| Transportation | 1% |
| Utilities | 1% |
| Start-up | 1% |
Administrative staff turnover and employment statistics
Administrative staff unemployment rate over time
The unemployment rate for administrative staff between 2008 and the most recent data has varied, according to the Bureau of Labor Statistics.
Administrative staff unemployment rate by year
| Year | Administrative staff unemployment rate |
|---|---|
| 2010 | 7.58% |
| 2011 | 7.01% |
| 2012 | 5.80% |
| 2013 | 5.28% |
| 2014 | 4.11% |
| 2015 | 3.32% |
| 2016 | 2.98% |
| 2017 | 2.93% |
| 2018 | 2.79% |
| 2019 | 2.48% |
| 2020 | 3.48% |
| 2021 | 4.29% |
Average administrative staff tenure
The average administrative staff stays at their job for 1-2 years, based on the 2,270 administrative staff resumes in Zippia's database.
Administrative staff tenure statistics
| Number of years | Percentages |
|---|---|
| Less than 1 year | 25% |
| 1-2 years | 34% |
| 3-4 years | 14% |
| 5-7 years | 14% |
| 8-10 years | 5% |
| 11+ years | 8% |
Administrative staff LGBT ratio compared to similar jobs
Review the percent of administrative staff that are members of the LGBT community. You can see how this compares to similar jobs in the chart below.
| Job title | LGBT | Job openings |
|---|---|---|
| Administrative Staff | 5.70% | - |
| Medication Coordinator | 9.17% | 67,303 |
| Administrative Assistant To The Chief Executive Officer | 10.06% | 10,289 |
| Law Secretary | 14.76% | 9,261 |
Similar administrative staff jobs LGBT demographics
| Profession | Percentages of LGBT | Job openings |
|---|---|---|
| Medication Coordinator | 9.17% | 67,303 |
| Administrative Assistant To The Chief Executive Officer | 10.06% | 10,289 |
| Law Secretary | 14.76% | 9,261 |
Foreign languages spoken by administrative staff
The most common foreign language among administrative staff is Spanish at 41.1%. The second-most popular foreign language spoken is French at 10.1% and Mandarin is the third-most popular at 8.5%.
- Spanish, 41.1%
- French, 10.1%
- Mandarin, 8.5%
- Chinese, 7.0%
- Japanese, 5.4%
- Other, 27.9%
Administrative staff languages spoken
| Foreign language | Percentages |
|---|---|
| Spanish | 41.1% |
| French | 10.1% |
| Mandarin | 8.5% |
| Chinese | 7.0% |
| Japanese | 5.4% |
| Other | 27.9% |
