How to hire an administrative supervisor

How to hire an administrative supervisor, step by step

Here's a step-by-step administrative supervisor hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrative supervisor job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrative supervisor
• Step 8: Go through the hiring process checklist

What does an administrative supervisor do?

Post an administrative supervisor job for free, promote it for a fee

Post free

1. Identify your hiring needs

   The administrative supervisor hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect administrative supervisor also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   Here's a comparison of administrative supervisor salaries for various roles:

   Type of Administrative Supervisor	Description	Hourly rate
   Administrative Supervisor		$16-37
   Supervisor	Supervisors are responsible for overseeing the daily functions of employees in a specific team, department, or even a work shift. They create work schedules, organize work processes and workflows, train new hires, provide necessary reports related to the team function and the employees, monitor and evaluate employee performance, and ensure that goals of the specific team or department are met... Show more	$14-44
   Service Supervisor	A customer service supervisor's role is to oversee a team of customer service workers, ensuring their efficiency when it comes to engaging and assisting clients, all in the joint effort to boost sales and improve the client base. Aside from leading and supervising colleagues, a customer service supervisor must prepare progress reports about the team's workflow, set goals, devise strategies, verify all return refund operations, and coordinate with other managers and supervisors outside the unit... Show more	$16-38

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Patient Care
   • Patients
   • Customer Service
   • Office Procedures
   • Payroll
   • HIPAA
   • Human Resources
   • Administrative Functions
   • Financial Reports
   • PowerPoint
   • Performance Evaluations
   • Office Operations
   • Professional Development
   • Windows

   Check all skills

   Responsibilities:

   • Restructure, decentralize payroll and purchasing; achieve more productive use of headquarters staff; assume increased responsibilities without staff additions.
   • Delegated/Assign, review and evaluate work assignments, administer performance evaluations, approve payroll, facilitate team meetings/individual meetings, etc.
   • Scan and accurately attach respective laboratory test results to EMR system.
   • Enter patient demographics, personal details and insurance information into Medisoft EMR program.
   • Back office duties include taking vitals, perform EKGs, injections, phlebotomy, vaccines and assisting in minor procedures.
   • Create PowerPoint presentations to be present to company CEO of international company.

   More administrative supervisor duties

3. Make a budget

   Including a salary range in your administrative supervisor job description helps attract top candidates to the position. An administrative supervisor salary can be affected by several factors, such as geography, experience, seniority, certifications, and the prestige of the hiring company.

   For example, the average salary for an administrative supervisor in Montana may be lower than in New York, and an entry-level administrative supervisor usually earns less than a senior-level administrative supervisor. Additionally, an administrative supervisor with certifications may command a higher salary, and working for a well-known company or start-up may also impact an employee's pay.

   Average administrative supervisor salary

   $52,656yearly

   $25.32 hourly rate

   ---

   Entry-level administrative supervisor salary

   $35,000 yearly salary

   Updated January 22, 2026

   Average administrative supervisor salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$68,117	$33
   2	New York	$67,361	$32
   3	Washington	$66,870	$32
   4	Connecticut	$61,843	$30
   5	Texas	$58,844	$28
   6	District of Columbia	$56,685	$27
   7	Illinois	$56,632	$27
   8	New Jersey	$53,813	$26
   9	Colorado	$53,671	$26
   10	Pennsylvania	$53,252	$26
   11	Massachusetts	$53,150	$26
   12	Oregon	$52,415	$25
   13	Arizona	$51,176	$25
   14	North Carolina	$50,064	$24
   15	Georgia	$48,375	$23
   16	Florida	$48,160	$23
   17	Minnesota	$47,784	$23
   18	Missouri	$46,019	$22
   19	Maryland	$45,715	$22
   20	Virginia	$45,121	$22

   Average administrative supervisor salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Calamos Investments	$118,317	$56.88	2
   2	Pacific Investment Management Company LLC	$117,113	$56.30	3
   3	UBS	$101,630	$48.86	7
   4	Lowe's Companies	$100,559	$48.35	58
   5	The TJX Companies	$90,855	$43.68	126
   6	FUJIFILM Diosynth Biotechnologies	$89,142	$42.86
   7	Equity Methods	$88,461	$42.53
   8	City of Louisville	$81,297	$39.09
   9	Huntington Hospital	$76,161	$36.62
   10	ONE Gas	$75,063	$36.09	1
   11	City of Houston	$74,374	$35.76	8
   12	Tenet Healthcare	$72,938	$35.07	42
   13	Camstar Systems	$72,880	$35.04
   14	Palomar Health	$72,681	$34.94
   15	Carrier	$72,520	$34.87	3
   16	Texas Health Resources	$69,224	$33.28	3
   17	Sutter Health	$68,920	$33.13	6
   18	Stanford University	$68,577	$32.97	14
   19	Tuality Healthcare	$67,312	$32.36
   20	Children's Hospital Colorado	$67,050	$32.24	4

4. Writing an administrative supervisor job description

   A job description for an administrative supervisor role includes a summary of the job's main responsibilities, required skills, and preferred background experience. Including a salary range can also go a long way in attracting more candidates to apply, and showing the first name of the hiring manager can also make applicants more comfortable. As an example, here's an administrative supervisor job description:

   Administrative supervisor job description example

   Hours of Work: 3p-11p,11p-7a,7a-7p
   
   Job Facility: UM Shore Regional Health
   
   Employment Type: Full Time
   
   Shift: ROTATING
   
   What You Will Do:
   
   Registered Nurse (RN) - Administrative Supervisor
   Full Time - Rotating Shift
   
   At the University of Maryland Shore Regional Health, you can learn, grow and make a lasting impact on patients and families. You'll experience the support of a collaborative work environment and a sense of collegiality unlike any other. Our comprehensive system has many locations and practice options to choose from throughout the beautiful Eastern Shore of Maryland.
   
   As a Registered Nurse at UM Shore Regional Health, you'll experience:
   The advantages of working for a Magnet designated Medical Center A comprehensive benefits package including health, vision, and dental coverage including prescription drug coverage. Work-Life Balance: You'll accrue paid annual leave; we offer dependent care reimbursement, short/long term disability, and an employee assistance program. Educational Assistance: We support your continuing education and career advancement by offering tuition reimbursement and a student loan repayment program*
   Responsible for administrative operations of clinical and non-clinical services in the absence of Administration, Directors, Managers. Provides house-wide administrative coverage on evenings, nights, weekends, and holidays. Demonstrates administrative skills and functions as an extension of the administrative team. Possesses organizational skills, monitors resources, and ensures compliance with policies, procedures, and standards of care. Serves as a resource to the staff and promotes the philosophy, mission, and values as determined by Shore Health System. Serves as Shore Health System representative to patients, staff, and the community. Supports the System and Nursing Strategic Plans, Relationship-Based Care, and Shared Leadership
   
   What You Need to Be Successful:
   Meets licensing requirements to practice registered nursing in the State of Maryland. Previous leadership experience required BSN preferred, and certification in nursing specialty/nursing administration upon eligibility. Health Care Provider BLS certification required. Minimum three years of current management experience
   We are an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrative supervisor for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrative supervisor job on Zippia to find and recruit administrative supervisor candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit administrative supervisors, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrative supervisor

   Once you've decided on a perfect administrative supervisor candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new administrative supervisor first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

   Sign up to download full list

   Sign up

How much does it cost to hire an administrative supervisor?