Administrative supervisor jobs near me

As a global leader in the advancement of pediatric health, Boston Children's is committed to work that often challenges the limits of what is possible. The Center will be a resource for faculty, staff, patients and families, and a home for advocacy and new thinking across all aspects of pediatric healthcare delivery. The center will enable scholarship and education, training for future leaders in pediatric bioethics and establish Boston Children's as a leader in pediatric bioethics nationally and worldwide. This is a part-time (Mon-Fri, days, 20 hours/week), hybrid position, based in Boston. Key Responsibilities: Coordinates administration of departmental fellowship and/or residency programs, training grants, and related programs. Records and monitors receipt of application materials and schedules interviews. Communicates with applicants, other hospital departments, and institutions by phone or in writing to assess status of applications/appointments and exchange information. Collects, prepares, routes and tracks required appointment, credentialing and licensure documents. Compiles and maintains related files and records. Leads and directs provision of administrative support services for the Center. Recommends, implements and maintains internal office systems and procedures. Recommends and assists in development and implementation of departmental administrative policies and procedures. Schedules appointments and meetings and maintains Executive Director's calendar. Reserves meeting locations, orders needed supplies and services, and prepares agenda and other materials. Prepares travel arrangements, including airline reservations and hotel accommodations, as necessary. Plans, prepares, and organizes logistic and administrative requirements for seminars, conferences, and other special programs or events. Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s), and secures necessary supplies, equipment, and services. Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees, and monitors expenses. Transcribes and types from recorded dictation, shorthand or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents. Edits and updates CVs of Executive Director and other Center faculty (as determined by the ED), in Harvard format. Proofreads and edits materials for accuracy, consistency, and clarity. Receives and screens correspondence, composing and preparing responses on administrative matters as appropriate. Organizes and maintains daily administrative operations of department. Prepares periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements. Initiates, routes, and tracks administrative forms such as purchase orders, payment requisitions, and physician reappointment forms. Minimum Qualifications Education: High school diploma/GED required. Experience: Two (2) years of related experience required. The posted pay range is Boston Children's reasonable and good-faith expectation for this pay at the time of posting. Any base pay offer provided depends on skills, experience, education, certifications, and a variety of other job-related factors. Base pay is one part of a comprehensive benefits package that includes flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.

Westhaven, a senior care community, managed by Cassia , is hiring an Assisted Living Director RN to join our dedicated care team in Boone, IA . Whether you are beginning your healthcare journey or bringing valuable experience, at Westhaven you will feel appreciated, supported, and empowered to grow. As the Assisted Living Director RN , you will demonstrate financial stewardship and leveraging technology; as well as managing financial and other resources responsibly and expanding our financial base through fund development. You will be responsible for organizing, directing, implementing and evaluating the clinical program with your expertise as well. You will be under supervision of the campus Administrator. Assisted Living Director RN Responsibilities: Utilize high level of collaboration skills with department directors to implement processes for resident care, dietary needs, maintenance and safety. Ensure positive engagement between staff, residents, families, guests by fostering an open door atmosphere. Oversee staff development, hiring practices, in-service training sessions, performance feedback, and promote a strong teamwork environment. Lead sales and marketing initiatives to attract potential residents that will meet or exceed occupancy and service-offerings expectations at Westhaven Maintain impeccable files to ensure compliance with proper documentation. Participate in development of strategic long-range plans for the community and Cassia. Will be responsible for financial management Directing and managing the care and well being of AL residents Delegating and management of AL staff Assisting residents and family completing paperwork as necessary for admissions, change of status etc. coordinates staff education and onboarding Maintains an up-to-date knowledge of current trends and new developments in the Assisted Living field. Assisted Living Director RN Qualifications: Must have a current Iowa RN license or have RN licensure within the compact states. 3+ years' staff supervisory/team leadership experience. IA Certification for Residential Care Facilities/Assisted Living or willing to obtain upon hire. Demonstrated success with prioritizing multiple tasks. Possess current knowledge of legal requirements related to property management, senior housing, or home health care or hospitality senior management. About Us: Here at Westhaven, we are known for our small town feel and tight-knit community. Initially, Westhaven began as a Swedish Old Folks' Home , dedicated for retired Swedish Evangelical Free Church Pastors. Our assisted living at Westhaven is a 20-bed senior care home. As an integral part of the Evangelical Free Church, we are mission driven community and offer compassionate and career growth support to our employees. We value our employees and take pride in recognizing their hard work. Cassia is a nonprofit, mission-driven senior care organization with over 200 years of experience. As a Cassia community, we are dedicated to fostering fullness of life for older adults by providing compassionate, high-quality care. Our Service Standards of Respect, Excellence, Integrity, Stewardship, Compassion, Collaboration, Unity, and Innovation are the bedrock of all that we do. We value inclusivity, collaboration, and professional growth, ensuring our employees feel supported in their careers. To learn more, visit our website: Join us and become part of a nonprofit organization that truly makes a difference!

We are seeking a highly organized and polished Administrative Operations / Project Manager to join a dynamic team in Bethesda, MD. This unique position combines project coordination, office management, and executive-level administrative support. Key Responsibilities Project Management Apply basic project management principles to monitor company projects and ventures. Prepare, maintain, and report project information for affiliated entities. Coordinate contribution requests and maintain contribution databases. Administrative Support Serve as backup for the Executive Administrator supporting the CEO & Chairman. Manage inbox/outbox, phone calls, and document flow for senior leadership. Prepare draft correspondence, scan/copy/fax documents, and maintain filing systems. Provide support for special assignments and assist other team members when required. Office Management Order and maintain office supplies. Ensure reception coverage and smooth office operations. Qualifications Experience: 4-7 years of administrative support, with strong "C" level Executive Assistant experience. Skills: Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced environment. High level of professionalism, discretion, and interpersonal tact. Personality Fit: Self-starter, polished, adaptable, and comfortable supporting C-suite executives.

Postern is seeking a highly organized and self-motivated Office Manager to become the operational backbone of our team. This role is central to our success, overseeing all financial administration, human resources functions, and daily office operations. The ideal candidate is a proactive problem-solver who thrives on creating order and efficiency, allowing our creative team to focus on delivering exceptional work for our clients. You will be the key person responsible for ensuring our office runs smoothly, from bookkeeping and payroll to HR support and vendor management. This position is full-time in our Frederick, Maryland office. Job Responsibilities: Financial Administration & Bookkeeping Manage all accounts receivable (A/R) functions, including client billing, recording payments in QuickBooks, and collections. Manage all accounts payable (A/P) functions, including entering bills and processing payments. Perform daily bookkeeping and financial data entry in QuickBooks for multiple entities. Conduct monthly reconciliation of all bank and credit card statements. Prepare and generate key financial reports (e.g., P&L, A/R aging) as needed. Handle all A/R and A/P inquiries from clients and vendors. Monitor bank accounts and manage cash flow. Payroll & Tax Process bi-weekly payroll accurately and on time, including commissions, deductions, and benefit contributions (HSA, 401k). Manage employee timekeeping and time-off request systems. File all necessary payroll reports. Prepare and file monthly sales tax and assist with quarterly tax payments. Coordinate with our external accountant for year-end tax preparation, including 1099 and W-9 management. Human Resources Manage the complete employee lifecycle, including new hire onboarding (paperwork, account setup) and offboarding procedures. Administer employee benefits, including health insurance and 401(k) open enrollment and annual renewals. Assist in maintaining all confidential employee records and files. Assist in drafting and maintaining HR policies and process documentation. Handle unemployment claims and requests for separation information. Office & Operations Management Serve as the primary point of contact for all office operations, managing relationships and contracts with vendors (IT, building services, equipment). Coordinate all building and property management tasks. Maintain an organized and professional office environment. Manage all physical and digital filing systems. Order all office supplies and manage equipment inventory. Handle miscellaneous administrative tasks, including annual business filings, insurance renewals, and census reporting. Assist in coordinating internal team meetings and events. Requirements: Proven experience as an Office Manager, Full-Charge Bookkeeper, or similar administrative role, preferably in a creative agency or small business environment. Expert-level proficiency in QuickBooks is required. Strong and comprehensive understanding of bookkeeping principles (A/R, A/P, reconciliation, and reporting). Demonstrable experience processing payroll and managing payroll systems (experience with Paychex is a plus). Experience with human resources administration, including onboarding, benefits management, and compliance. Exceptional organizational skills and meticulous attention to detail. Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment. High level of integrity and discretion in handling confidential financial and employee information. Excellent written and verbal communication skills. A proactive, “can-do” attitude and a knack for problem-solving and improving processes. Proficiency in Google Workspace (Gmail, Drive, Docs, Sheets, Meet) and Microsoft Office Suite. Demonstrate the ability to participate and contribute to a space for creativity, ideation, collaboration, fun, and learning. Is flexible on changing workloads. Committed to professional growth and development. Excitement for growth and embracing new opportunities Benefits: CareFirst Healthcare, dental and vision plans with the employer paying half the monthly premium Healthcare Savings Account with an employer contribution match Fidelity Retirement Account with Employer Match Paid time off Paid holidays Transform Coaching Sessions Monthly (One-on-one and team sessions) Professional Development Support

Baskervill is an award-winning, multi-disciplinary design firm with offices throughout the country and in Gdansk, Poland. Our Richmond office is currently looking for a detail-oriented Administrative Coordinator to support our growing firm. Administrative Coordinators are trusted partners in matters of day-to-day team support, proposal and contract development and execution, meeting coordination and logistics, data integrity and information management. Sound interesting? Let's talk! What you'll be doing: Serve as the primary support for proposal and contract development for both client and consultant agreements and administrative needs, in alignment with the firm's identified risk management protocols Prepare and proofread team and project-based correspondence and reports Manage project-related documentation via project database(s) and servers Serve as a primary project contact in coordination with clients, consultants, contractors, and vendors Coordinate internal team meetings and in-person client meetings, as required Consistently meet deadlines, work independently after receiving brief explanations and respond to inquiries in a timely manner Provide back-up to other Administrative Coordinator teammates and Front Office staff, as needed Here's what you'll need: 7-10 years of relevant administrative and support experience (or equivalent) required Experience working for various stakeholders in a team-based setting required Knowledge and understanding of contracts and legal terminology required Knowledge and understanding of a project budget as it relates to agreements and project setup Strong editing and grammatical skills required In-depth knowledge of Microsoft 365 applications required Attention to detail, especially with contracts and other legal documents Experience with Deltek Vantagepoint, Newforma, AIA Catina and Bluebeam Revu preferred What we offer: Medical, dental, and vision insurance Paid parental leave 401K match Short- and long-term disability Volunteerism opportunities and support Flex/remote work Paid personal time Paid holiday time Paid floating holiday Flex spending account Competitive salary commensurate with experience and skills Baskervill is proud to be an equal opportunity employer M/F/Disability/Veteran, and drug-free workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any protected status as defined by law. Baskervill will provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause undue hardship. If you are disabled or otherwise unable to apply online, please mail to: Job#AC4-25-2 Baskervill, PO Box 400, Richmond VA 23218. If you require assistance, you may reach us at ********************** or call ************.

The Institute for Justice, the national law firm for liberty, is seeking a customer service-oriented, onsite Office Manager to oversee the daily operations of all IJ office locations. This is a full-time position based at IJ's headquarters in Arlington, VA, and requires five days a week in the office. This role ensures our offices run smoothly, safely, and efficiently while supporting our staff in pursuing IJ's mission. The Office Manager will manage office facilities and budgets, vendors, and security and will supervise IJ's Office and Facilities Assistant. They will also prepare facilities for onsite events and provide hands-on support for everything from IT troubleshooting to emergency preparedness. Key Responsibilities: Office Management Manage IJ's Office and Facilities Assistant and provide support for daily facilities needs Troubleshoot basic IT issues and maintain printers, copiers, and conference room AV systems Develop and oversee facilities budgets across office locations Manage vendor contracts and invoices, working closely with the Finance team to ensure accurate budgeting, timely payments, and adherence to organizational finance policies Serve as head Fire Warden for HQ; manage emergency preparedness and staff training (CPR/First Aid/AED) Coordinate seating, workspace moves, and office readiness for new and existing staff, and track seating availability across IJ offices Assist with office renovations, relocations, and closures Facilities Management Act as primary liaison with property management firms and security vendors Review HQ office space for facilities concerns, oversee repairs and maintenance, and keep staff informed about any impacts on their work. Manage IJ's relationship with Kastle Systems (fob distribution, security systems, invoicing), and ensure all security equipment is functional Oversee parking passes, validation tickets, and related invoicing Maintain stock of office materials and safety equipment (AEDs, fire extinguishers, etc.) Event Support Prepare and break down facilities for a wide range of onsite events, from high-level board meetings and educational conferences to casual internal staff gatherings Partner with the Events team to ensure facilities and technology support for onsite gatherings Maintain a professional, clean office appearance for all events Other Act as backup to the Office and Facilities Assistant as needed Support the Senior Director of Administration with special projects Perform other duties as assigned Qualifications: 7+ years in office management, facilities coordination, or similar roles Ability to work in Arlington, VA, onsite 5 days a week, with occasionally early morning, evening, or weekend hours Experience managing vendor contracts, procurement, and multi-office operations Strong communication skills; comfortable working with staff at all levels, vendors, donors, and board members Ability to work independently, prioritize, and adapt to shifting needs Strong customer service and team-oriented mindset Proficiency with technology, including Microsoft Office Suite, Google Workspace, Adobe, and Zoom Bachelor's degree preferred but not required CPR/First Aid/AED certification (or willingness to obtain) Benefits: Full health, dental, and vision insurance (IJ covers 100% of individual premium) Free Short-Term Disability, Long-Term Disability, and Life insurance plans 401(k) with employer match Generous PTO, including a paid personal day and 12 paid holidays Smart casual dress code with casual Fridays HSA employer contributions To Apply: To apply, please submit a resume and cover letter detailing why you're interested in working for the Institute for Justice.

Offit Kurman, a quickly growing full-service law firm, is currently seeking a Trust Accountant to join its Columbia, MD office. This role will maintain and reconcile trust ledgers, prepare journal entries, support audits, and collaborate with attorneys and clients to ensure accurate and timely fund management. The trust accountant will oversee the firm's trust accounts, ensuring all deposits and disbursements are maintained in accordance with state IOLTA requirements. Responsibilities: Provide periodic reporting to management groups (Management Committee, OMP, Finance Leadership, etc.). Prepare and enter journal entries into the general ledger system as needed. Ensure compliance with regulatory guidelines for all IOLTA accounts. Maintain and reconcile trust general ledger and client accounts, ensuring appropriate classification and timeliness. Support internal and external audits. Collaborate with clients and attorneys to ensure trust balances are current and accurate and to disburse funds appropriately and timely. Perform other business tasks or functions as assigned. Requirements: Expert level Excel spreadsheet skills, including pivot tables and v-lookups. Strong written and oral communication skills. Detail-oriented with strong critical thinking skills. Ability to manage large data sets. Bachelor's degree required. Minimum of two years of general ledger account analysis and reconciliation, client account analysis and reconciliation, and journal entry processing. Apply now for consideration. EEO Statement: We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. We are committed to diversity and inclusion in our workforce. Disclaimer: This job description is not a contract, and the firm reserves the right to modify duties and responsibilities as needed with or without notice.

CSC-AD - Certified Supervised Counselor - Alcohol & Drug Certified Supervised Counselor - Alcohol & Drug (CSC-AD) Employment Type: Full-Time Compensation: $32-$36/hour Healthcare Recruiters International is sourcing a CSC-AD Substance Abuse Counselor for a behavioral health organization committed to ethical, client-centered care. This position provides a balance of remote flexibility and clinical engagement in both individual and group settings. Core Responsibilities Conduct intake assessments and provide ongoing counseling Facilitate group therapy sessions as scheduled Create, implement, and review individualized treatment plans Document sessions and progress according to COMAR and agency standards Coordinate with the Clinical Director for supervision and training Qualifications Current CSC-AD certification in good standing Experience with assessments, counseling, and documentation Strong organizational and communication skills Familiarity with regulatory standards (COMAR) What's Offered $32-$36/hour Remote work options Supportive supervision and training environment Full-time schedule with flexibility

Construction Office Manager Washington, DC Responsibilities of the Construction Office Manager: - Provide administrative and office support to Senior Staff & Management. - Responsible for the timely and accurate data entry of Accounts Payable (A/P) and Accounts Receivable (A/R) into Timberline Sage. - Collect incoming bills and distribute them appropriately. - Responsible for company invoicing on a weekly basis. - Process multi-state payroll for internal employees. - Create cloud-based folders for projects, vendors, etc. and file electronic documents. - Scan invoices, expense reports and hard copy files into electronic files. - Compile, update and issue Purchase Order and Contract Agreements. - Complete applications for permits and licenses. - Review and close books monthly by examining the Job Cost and General Ledgers and reviewing financial statements. - Review and provide updates to the Corporate Accountant / CPA. - Assist with employee onboarding and employee relations. - Provide excellent customer service to both internal and external stakeholders. - Additional responsibilities will be given as the role grows and develops. Requirements of the Construction Office Manager: - At least 2-3+ years of previous administrative / office experience required. - Prior accounting experience preferred. - Previous construction experience is helpful but not required. - High school diploma required; advanced degree helpful. - Highly detail-oriented and proactive. - Exceptional verbal, written and interpersonal skills. - High levels of integrity, dependability and a strong work ethic. - Ability to work effectively both independently and as part of a team. - Competency in Microsoft applications including Word, Excel, and Outlook. - Ability to work on tight deadlines and multitask. - Proficiency with Timberline Sage is helpful, but not required. - Bilingual language skills are helpful, but not required. - Licensed Notary Public preferred; company will assist with licensure if not currently or previously held. Compensation and Benefits for the Construction Office Manager: - Competitive salary based on experience, with potential for performance-based bonuses - Health Insurance - Paid Time Off - Street parking available near the office - Pre-Employment Requirements: Employment is contingent upon successful completion of a criminal background check, credit check, and drug screening

Wage: $31.00/ hour 1-3 years experience Serves as the principle assistant to the Site Security Manger in providing security services and related operations to the Microsoft Data Center. Job functions may include client service and problem resolution, service enhancement, Security Operations Center (SOC) systems maintenance, audit compliance, scheduling, system monitoring, log maintenance, access rights maintenance, and training. ESSENTIAL FUNCTIONS: 1. Serves as primary point of contact to data center Management and security personnel when the Site Security Manager is unavailable. 2. Trains and certifies all new security personnel and maintains required training documentation. Coordinates with the Training Manager and with the local supporting Securitas Branches as needed. 3. Ensures all Responders and Control Room Supervisors adhere to policies and Standard Operating Procedures. 4. Acts as Responder or Control Room Supervisor in periods of increased activity or in the case of absent staff. 5. Maintains and troubleshoots on-site security technology. 6. May support other critical infrastructure sites. 7. Recommends corrective actions for security staff to the Site Security Manager. 8. Assists with the delivery of counseling and corrective action as directed by the Site Security Manager. 9. Assists with scheduling, site equipment inspections, and audit compliance. 10. Conducts recurring audits and prepares and submits critical and confidential information directly to client management team. 11. Maintains required security documentation, ensuring accuracy in accordance with established policies and procedures. * The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity. * All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions. * Employees are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein. * In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions. * All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives. MINIMUM QUALIFICATIONS AT ENTRY: Additional qualifications may be specified and receive preference, depending upon the nature of the position. MINIMUM HIRING STANDARDS: * Must be at least 18 years of age. * Must have a reliable means of communication (i.e., pager or phone). * Must have a reliable means of transportation (public or private). * Must have the legal right to work in the United States. * Must have the ability to speak, read, and write English. * Must have a High School Diploma or GED. * Must be willing to participate in the Company's pre-employment screening process, including drug screen and background investigation. EDUCATION/EXPERIENCE: Associate's Degree and 4 or more years of responsible experience in the security industry and/or business management, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company. Experience in staff supervision desired. COMPETENCIES (as demonstrated through experience, training, and/or testing): * Must be able to meet and continue to meet any applicable state, county and municipal licensing requirements for Security Officers. * Must be able to meet and continue to meet requirements for specific skills, certifications or authorizations specified for the assigned accounts. * Knowledge of 24x7 security operations and procedures. * Knowledge of supervisory practices and procedures. * Skill in staff supervision, including assigning work and providing training and discipline. * Ability to arrive at logical conclusions with input derived from multiple sources. * Ability to determine courses of action based on detailed written instructions. * Ability to provide positive direction and motivate performance. * Capable of learning a variety of security and safety devices and controls. * Ability to track and maintain schedule assignments. * Ability to maintain professional composure when dealing with unusual circumstances. * Advanced computer skills are mandatory. * Strong Oral and written communications skills. Must be able to read, write, and understand English. · Strong customer service and service delivery orientation. * Ability to interact effectively at various social levels and across diverse cultures. * Ability to be an effective leader and member of project teams. * Ability to take initiative and achieve results. * Ability to carry out multiple assignments concurrently. * Ability to adapt to changes in the external environment and organization. WORKING CONDITIONS (Physical/Mental Demands): With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include: * Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations. * May be exposed to stressful situations, such as challenging individuals who are in or approaching an unauthorized area. * Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements. * May be required to work overtime without advance notice. * Required ability to handle multiple tasks concurrently. * Keyboarding, basic computer usage and operating controls. * Seeing, hearing, speaking, and writing clearly in order to communicate with employees and clients, observe and report incidents, and direct others. * Frequent sitting, standing and walking, which may be required for long periods of time, and may involve climbing stairs and walking up inclines and on uneven terrain. * Occasional reaching with hands and arms, stooping, kneeling, crouching and crawling. * Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds. * Close vision, distance vision, and ability to adjust focus. * May be required to use vehicle in the performance of duties. * On occasion may be required to perform stressful and physical activity. * Depending upon assignment may be exposed to inclement weather or be required to work in environments or under conditions that require the use of protective gear and devices and/or awareness of personal safety and safety of others. Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic. ##CAHP

About the Role Join Team Global Express as an Administration and Operations Support Officer at our Gold Coast site. In this dynamic and fast-paced role, you'll provide high-level administrative and customer service support to ensure smooth day-to-day operations across the freight and logistics network. This is a full-time position, working Monday to Friday, 9:00am to 5:00pm. Key responsibilities include: * Responding to customer and internal enquiries in a professional and timely manner * Preparing quotes, managing follow-ups, and coordinating delivery bookings * Investigating delivery issues, damaged freight, and redirections with internal teams * Reviewing and correcting freight documentation and delivery schedules * Running daily and weekly reports to support freight planning and operational audits * Supporting key national accounts with order tracking and communication * Managing freight appointments, undelivered items, and delivery planning * Assisting with data entry, rate audits, and internal cost reconciliations as needed * Providing backup support during peak periods or staff absences What You'll Bring * Strong administrative and organisational skills with high attention to detail * Excellent verbal and written communication skills * A proactive, customer-focused mindset with a strong sense of accountability * Confidence using computer systems and handling multiple tasks simultaneously * A team-oriented attitude with the ability to work collaboratively across departments * Previous experience in transport, logistics, or a similar fast-paced environment (preferred) * Flexibility to assist with additional duties and occasional overtime during busy periods * A professional, reliable, and safety-conscious approach to work About Team Global Express Team Global Express (TGE) is an Australian-owned transport and logistics business delivering to Australia and New Zealand. We're not only transforming our operations but striving towards changing the logistics industry and becoming an Environmental, Social, and Governance leader by 2030. To learn more about our story, visit *************************** Why TGE We care about our customers, our people, and our planet. We are always innovating and improving our services. We are driven by passion and purpose, and we never stop. What we offer * Competitive salary above industry standards * Upskilling, training, mentoring and more to support your career development journey * Fun and practical employee perks and discounts * Flexible work, including work from home * Inclusive parental leave policy that supports all parents & carers * Peer recognition awards acknowledge when you go above and beyond. An inclusive workplace, works for everyone We celebrate difference. We are committed to a diverse and inclusive workplace that gives everyone the chance to contribute to a bigger and brighter future with us. As an Equal Opportunity Employer, we welcome and invite applicants of all ages, cultural backgrounds, genders, sexual orientations, people living with disabilities, neurodiverse individuals and Aboriginal and Torres Strait Islander Peoples to apply. Team Global Express acknowledges the Aboriginal and Torres Strait Islander peoples as First Peoples of Australia and the Māori, as tangata whenua and Treaty of Waitangi partners in Aotearoa New Zealand. Our recruitment process Applying for a job starts with an online application form, from there you may be invited to complete an online assessment followed by a virtual or in person interview. The last step is undergoing pre-employment checks, which includes a criminal history check and a medical assessment including fitness to work and drug & alcohol screening. Other things to note * When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the recruitment process. * During the recruitment process, please keep an eye on your junk emails and spam folders for updates. * TGE is listed as one of LinkedIn's Top Companies of 2023 and 2024 in Australia.

* Londonderry, County Londonderry * Up to £13.75 per hour * Posted October 27, 2025 Job Role: Administrative Officer Pay: £13.75 per hour (Paid Weekly) Hours: Contracted hours are 8am-8pm Monday to Friday and every 4th Saturday on a rota basis. Currently, staff are working various shift patterns between 9am-5pm Monday to Friday. Length of Assignment: Until 31/12/2025 (Likely extension) Start Date: Must be able to start on 22/09/2025 Job Duties: These roles are telephony based. Main duties include: * Answering calls within agreed timescales, taking personal responsibility to maximize availability for answering calls and delivering an accessible, effective service. * Working collaboratively towards delivering and promoting resilience and the ability to work in a pressurised environment. * Demonstrating excellent verbal and written communication skills. * Building rapport with colleagues and customers. * Contributing to a team environment. * Working accurately within set deadlines and achieving targets. * Possessing basic IT skills with an aptitude for learning new systems. * Being organised with good time management skills. Benefits Include: * Working From Home * Flexi Hours Essential Criteria: * 5 GCSEs including Maths and English graded A-C (or level 2 equivalent). If interested, feel free to apply! RecCoBelfast

Executive Personal Assistant- remote but will need a vehicle to run errands when needed. Salary: $70K-$85K, plus benefits and bonus. Our client is seeking an Executive Personal Assistant that is energetic, highly organized, and independent problem-solver to work remotely in the Palm Beach area. Responsibilities are as follows: Actively manage the calendar including the confirming of meetings, managing conflicts, and rescheduling and determining of meeting locations. Responsible for managing and coordinating multiple priorities. Excellent communication skills. Able to oversee emails and handle follow-through. Prepare meeting information including prior communications to support the meeting, create agenda and follow up on action items. Excellent writing skills to compose correspondence including emails, reports, and proposals. Handle owners personal and business needs. JOB Qualifications, Knowledge, and Ability: Proficient in Microsoft Office. Attention to detail in composing and proofing materials, establishing priorities, decision making, and deadlines. Must work independently. Must be able to handle a fast-paced environment with the ability to juggle multiple tasks and demands.

WHAT IS THE OPPORTUNITY? This is an entry level Personal Trust Officer position, responsible for administering personal trust accounts such as testamentary/intervivos trusts, foundations and agency accounts in accordance with terms specified in the trust instrument. Under general guidance from the trust team, opens and maintains estates, trusts, agency accounts and guardianships. Become familiar with the governing document to interpret terms, responsibilities and duties of the Bank. Receive guidance in understanding provisions of the documents and strategies associated with the assigned accounts. Develop and maintain relationships with clients to help execute day to day administrative functions. Maintain up-to-date knowledge of account activity by reviewing various reports. Seek guidance on tax and administration issues. WHAT WILL YOU DO? * For Trusts where CNB is trustee, reviews and revises paperwork from sales team (e.g., agreements, fee schedules, transfer proxies, receipt of assets, ensure accurate cost basis and tax acquisition dates, obtain any missing information and signatures, etc.). Make corrections and additions to ensure accuracy. * Prepare new account paperwork, as required. * Analyze anticipated income to insure sufficient cash is maintained to meet beneficiary distributions, banks fees, trust bills, etc. * Obtain missing documents from clients. * For Trust accounts, initiate annual administrative review of accounts. Review files for completed forms, codes, review payments and transactions and for accuracy. Review forms to ensure they are consistent with the Trust Document. * Produce and review various tax reports for clients and intermediaries. Research tax deficiency notices. Pay estimated taxes and allocates tax payments between principal and income, file returns, and maintains tax calendars. Communicate with Tax Vendor and external intermediaries. * Gather data for account reconciliation, ensuring distribution requirements are met for charitable trusts, computes distribution amounts for uni-trust accounts and reviews fee agreements between the bank, clients, and Co-Fiduciaries. * Complete discretionary distribution requests. Submit formal requests to the Trust Officer for approval. * Coordinate set up, tracking, and monitoring of personal property inventory; real estate, mineral, oil and gas, intellectual properties, and special financial assets. (i.e., notes, loans, partnerships, etc.) * Provide client service by responding and researching client and colleague inquires by phone, email, and written communications. * Respond to advisors and intermediaries regarding the administration and maintenance of accounts. * Fields phone calls from clients and intermediaries. * Review documents and responses to compliance department, audit and OCC inquiries after research is performed by TA. * Gather information from clients for projects. * Prepare draft correspondence letters and memos. * Maintain new account logs. * Follow appropriate Regulation 9 process. * Maintain all appropriate training and continuing education requirements for both internal programs and external licenses and certifications. WHAT DO YOU NEED TO SUCCEED? *Required Qualifications** * Bachelor's Degree or equivalent * 3+ years of experience in financial services required * 3 + years of basic computer experience (e.g. Microsoft Word, Excel, Outlook) required *Additional Qualifications* * 3+ years of experience in trust administration preferred * Strong written and verbal communications skills * Ability to gather, arrange, compile, interpret, analyze, summarize and evaluate information and data to identify opportunities and formulate conclusions and recommended actions * Ability to set priorities, and objectives * Trust Certificate and/or CTFA a plus *WHAT'S IN IT FOR YOU?* *Compensation*Starting base salary: $71,825 - $114,734 per year. Exact compensation may vary based on skills, experience, and location. This job is eligible for bonus and/or commissions. *Benefits and Perks* At City National, we strive to be the best at whatever we do, including the benefits and perks we offer our colleagues including: * Comprehensive healthcare coverage, including Medical, Dental and Vision plans, available the first of the month following start date * Generous 401(k) company matching contribution * Career Development through Tuition Reimbursement and other internal upskilling and training resources * Valued Time Away benefits including vacation, sick and volunteer time * Specialized health and family planning benefits including fertility benefits, and cancer, diabetes and musculoskeletal support programs * Career Mobility support from a dedicated recruitment team * Colleague Resource Groups to support networking and community engagement Get a more detailed look at our ********************************* ABOUT US Since day one we've always gone further than the competition to help our clients, colleagues and communities flourish. City National Bank was founded in 1954 by entrepreneurs for entrepreneurs and that legacy of integrity, community and unparalleled client relationships continues today. City National is a subsidiary of Royal Bank of Canada, one of North America's leading diversified financial services companies. To learn more about City National and our dynamic company culture, visit us at ********************************** *INCLUSION AND EQUAL OPPORTUNITY EMPLOYMENT* City National Bank fosters an inclusive environment where all forms of diversity are valued and leveraged to make us a better company and employer. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, veteran status or other basis protected by law. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. *Represents basic qualifications for the position. To be considered for this position, you must at least meet the required qualifications. careers.cnb.com accepts applications on an ongoing basis, until filled. Unless otherwise indicated as fully remote, reporting into a designated City National location is an essential function of the job. \#LI-DN1 \#CA-DN1

Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

Job Description Perform advanced (senior level) administrative support and technical assistance Interpret and disseminate information concerning division programs and procedures Coordinate the preparation, editing, and distribution of correspondence, reports, studies, forms, and documents Coordinate meetings, conferences, and seminars Develop office policies and procedures as needed Respond to inquiries regarding technical or administrative regulations, policies, and procedures Compile and edit data for charts, graphs, and databases, and prepare summaries and/or reports Assist in researching technical issues Answer and route phone calls, take messages and greet and direct visitors to the appropriate staff Research, compose, design, or edit division publications such as brochures, forms, manuals, and reports Manage and maintain schedules and travel arrangements for managers, directors, and executives Perform data entry tasks for tracking Perform data entry tasks into the financial system as required Prepare, manage and assign requisitions to card holders and track changes Manage and maintain schedules for managers, directors, and executives Assist with data quality control

ID: ARS-NEA-043 Program: ARS Wage/Hr: $36.00 Hours/Week: 30 Minimum Age: 55 For over 25 years, National Experienced Workforce Solutions (NEW Solutions) has specialized in connecting experienced workers (ages 55+) with full-time and part-time job opportunities that support the critical missions of Federal Agencies across the United States. NEW Solutions connects experienced workers (ages 55+) with the USDA Agricultural Research Service (ARS). These experienced professionals provide administrative, scientific, and technical support to the Agricultural Research Service through the Experienced Worker Program (EWP). Positions listed here do not guarantee employment for any definite period. Enrollment in the Experienced Worker Programs administered by NEW Solutions is temporary. The enrollment relationship between NEW Solutions and the Enrollee is an ?at-will? relationship. This means that an Enrollee is free to terminate enrollment at any time during the enrollment period, and NEW Solutions and the Agency have the right to terminate the relationship with the Enrollee. PLEASE NOTE: An ?Enrollee? is not a federal employee, nor an employee of NEW Solutions. An ?Enrollee? is a participant in a grant program established through a Cooperative Agreement funded by the agency and administered by NEW Solutions. The enrollee shall not sign federal documents, authorize the use of federal funds, nor initiate or conduct federally funded research projects. The enrollee shall not author articles for publication as a federal employee, nor coordinate scientific research between the Government and private industry. The enrollee shall not present themselves as a Government employee or Government representative at meetings both foreign and domestic or when coordinating federal agencies? areas of research. The enrollee shall not make decisions on federally based research on behalf of Government policy makers, and the enrollee shall not supervise any Government employees. This opportunity applies to applicants legally eligible to work in the United States. Qualifications: Minimum of 5 year(s) of experience in performing as an Administrative Officer, Management Analyst, or Program Analyst. OR BA/BS Degree N/A Experience required with Windows, MS Word, MS Excel ARIS Systems, Dashboard Duties: Provides advice and guidance to operational support services and activities such as but not limited to Budget and Fiscal, Personnel, Procurement/Contracting, Property, Computing Services, Laboratory Services, Facility Management, Warehousing, Grants/Agreements, and Safety/Environmental Health. Provides technical advice and assistance on budget development by analyzing and recommending changes related to staffing plans, funding, and equipment. 20% Advises on the translation of technical program requirements and the development of preliminary contract specifications, to ensure that adequate documentation, approvals, clearances, justifications, and funds are available as requested. 20% Provides advice and guidance on personnel actions. 20% Provides advice and guidance on location facility management program which includes coordination and direction of the any R&M programs. 20% Analyzes current financial systems for accountability and recommends establishment of effective controls and operational procedures for financial accountability. 20% Other: Physical requirements: Work is largely sedentary. Work requires sustained attention to detail, with frequent stress of short deadlines for action. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.

Job Description gTANGIBLE Corporation (gTC), ****************** is an S corporation and a registered Government contractor that provides services and solutions in: National Security Programs Professional, Administrative, and Management Support Mission and Warfighter Support We are a Service Disabled Veteran Owned Small Business (SDVOSB) and the founder has years of successful experience in the Government contracting arena. Our leadership team is an exceptional group of Government contracting professionals. gTANGIBLE is in the process of identifying candidates for the following position. Requisition Type: Contingent Position Status: Full Time Position Title: F-35 Joint Program Office Manager (Administration) Location: Arlington, VA Security Clearance Level: Secret The Manager (Administration) is the Program Manager for the F35 JPO Administration Support Contract which has 50 contractor personnel distributed over four states (Arlington, VA; Fort Worth, TX; PAX River, MD; and WPAFB, OH). Administration Program personnel include senior and junior Executive Level Support Specialists (Executive Secretaries) and senior and junior Clerical and Administrative Assistants (Administrative Clerks). Duties and Responsibilities Duties include the following: Supervise contractor employees and control the methods by which they perform the required tasks Maintain the organizational lines of authority and responsibility to ensure effective management of the contractor resources assigned to the contract. Maintain continuity between the on-Government site operations and gTANGIBLE's corporate offices Acts as the overall lead, manager and administrator for the contracted effort. Serves as the primary interface and point of contact with Government program authorities on technical and program/project issues. Oversees contractor execution of the task order requirements. Manages acquisition and employment of program/project resources. Perform subcontract management to integrate the work performed on the contract, regardless of employer and ensure subcontractor performance. Manage the timeliness, completeness, and quality of the contract deliverables Provide corrective action plans, proposal submittals, timely identification of issues, and effective management of all contractor personnel. Ensure customer satisfaction and professional and ethical behavior of all contract personnel Knowledge and Qualifications Bachelor of Arts/Bachelor of Science degree in Business Administration, Business Management, Project Management, Economics, Finance, Accounting, Data Analytics/Management, or related derivative degrees; OR Associate's degree plus 5 years related additional work experience; OR High School Diploma/General Education Development (GED) and/or a relevant technical certification plus 10 years additional work experience. Over 10 years of experience performing the described Duties and Responsibilities as a Federal government employee and/or contractor. Knowledge and experience providing quality customer service to Government employees, military personnel, contractors, and/or visitors. United States Veteran with military aviation experience is a plus. Must be familiar with military customs and courtesies Must have strong oral and written communication skills Must have experience with completing tasks associated with headquarters personnel and understand the Department of War/Defense processes Must have functional experience with the Defense Travel System (DTS) Must be proficient in the use of a Commercial-off-the-shelf (COTS)/Task Management Tool (TMT) Experience using the JPO Task Management System, Electronic Task Management System 2 (ETMS2) is preferred Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.

Fresh Baguette is a fast-growing, artisanal bakery known for its high-quality standards and modern atmosphere. The company was founded in Bethesda, MD in 2013, to bring fresh, made-from-scratch organic breads, pastries, sweets, and croissant items inspired by bakeries in France to the DMV area. We have expanded to eight retail locations, two production bakeries, and a thriving wholesale business. We serve coffee shops, restaurants, hotels, and grocery stores with fresh products every day, 365 days a year. Our mission is to offer our customers unique moments of indulgence that are delicious to every sense. We are passionate about quality and take great pride in everything we do. This value is evident in everything we do, from the smell of scratch-made artisanal croissants and organic bread baking fresh throughout the day to the beauty of hand-crafted pastries, delicious coffee, and savory creations delivered in a warm and inviting atmosphere. Fresh Baguette Office Manager Germantown, MD | Full-Time, Salaried Join Our Growing Team at Fresh Baguette! We're looking for a detail-oriented, organized, and proactive Office Manager to join our Germantown Administrative team. In this key role, you'll work closely with senior management and our accounting firm to oversee essential finance, administrative, and office operations. You'll also supervise a small administrative team, including one Accounting Assistant and one HR Assistant. Pay & Benefits Competitive salary based on experience: Fixed salary $75,000 - $85,000 annually + performance based bonus Health Insurance after 90 days Paid Vacation Free Lunch 401(k) and 401(k) match 40% Employee discount Anniversary Gift Card Exciting growth opportunities About the Work Environment Our Germantown commissary serves as the heart of our production and operations, bringing together our baking, logistics, and administrative teams under one roof. This is a start-upstyle environmentfast-paced, hands-on, and constantly evolving as we continue to grow. You'll need to be comfortable with change and adaptable to a dynamic workplace where your responsibilities may evolve over time. The environment is functional rather than glamorousbut it's also collaborative, energetic, and full of opportunity for someone who thrives in growth-mode settings. What You'll Do Finance & Accounting Receive, record, and process supplier invoices and payments Prepare and send invoices to key accounts, and follow up on overdue payments Perform regular bank reconciliations and monitor cash flow Track and record inventory movements Manage sales and use tax filings Supervise payroll preparation and processing Prepare financial dashboards and periodic reports Administrative & Office Management Supervise HR Assistant in recruitment support and employee administration (onboarding, payroll, vacation tracking, etc.) Coordinate office communications, including phone and email inquiries and visitor reception Manage incoming and outgoing mail and maintain organized company records Support daily office logistics and administrative tasks as needed Partner with leadership to streamline office processes and improve efficiency What You'll Need 5+ years of experience in administrative or accounting roles Experience supervising a small team a plus Knowledge of U.S. accounting practices preferred Proficiency with office and accounting software (QuickBooks, Excel, etc.) Strong organizational skills and attention to detail Excellent communication and problem-solving abilities Fluent in English; French is a plus Adaptability and a proactive mindset suited to a fast-changing, hands-on small business environment Why Join Fresh Baguette? At Fresh Baguette, we take pride in our commitment to quality, teamwork, and authentic French craftsmanship. Joining our team means being part of a company that values excellence, collaboration, and continuous improvement across every departmentfrom baking to finance to customer experience. If you thrive in a collaborative, evolving workplace and want to play a key role in supporting the growth of a fast-moving company, we'd love to meet you. Apply Today! Learn more: ****************************** PI67ccd8ce9bea-31181-38986816 RequiredPreferredJob Industries Other