Administrative support associate job description

• $300 Sign-On Bonus Opportunity

• Seasonal Performance Bonus

• Employee Discount at Bloomingdale's & Macy's Stores

• Flexible Scheduling

• End of Year Job Placement Opportunities

About:

Bloomingdale's makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale's like no other store in the world. Everyone plays a critical role to bring our mission to life. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative. We welcome and embrace diversity of background, thought and opinion while having a lot of fun along the way.

Job Overview:

The Seasonal Administrative Support Colleague (SASC) supports the Manager Business Administration (MBA) and the Colleague/Customer Experience, executes store administrative functions and supports the People Strategy. The SASC is both customer and colleague facing and has responsibility for providing a great customer experience and delivering high touch organization and communication skills that support total store and HR initiatives and functions.

Essential Functions:

SUPPORTS THE MBA AND THE CUSTOMER EXPERIENCE

• Provide an exceptional customer experience by ensuring both the in-store and online customers are always the top priority. Service customers who visit the Executive Office / Store Manager office for assistance. • Respond and address customer concerns quickly • Floor present as needed to support store

SUPPORTS STORE ADMINISTRATIVE FUNCTIONS

• Support Cash Office functions • Assist GM, MBA and ASCs as needed

SUPPORTS THE PEOPLE STRATEGY

• Assists store management in sourcing applicants through online resources and in-store referral program • Oversees candidate management process including recruiting, hiring, candidate correspondence, and coordination of onboarding • Retains documents through Imaging Documenting System and in-store hires

Qualifications and Competencies:

High Scool Diploma or equivalent required

1-2 years related experience

• Effectively communicate and present information in one-on-one and small group situations to customers, and all levels of internal and external business partners

• Ability to effectively plan and execute strategies

• Ability to monitor and maneuver workflow to achieve priorities

• Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays

Physical Requirements:

• Requires periods of walking, standing, hearing, talking, reaching with extended arms, crouching and climbing ladders

• Frequent use of computers and other office equipment

• Requires close vision, color vision, and ability to adjust focus

• Frequently lift/move up to 25 lbs.

Our Offices are Located at 1275 Broadway in Menands. There is Employee parking, beautiful grounds to enjoy, picnic tables and a pavilion. During nice weather there are many that walk during their lunch. Choices Café is on site and open for breakfast and lunch. Also Full time remote position is an option.

+ Responsible for ensuring integrity and accuracy of all patient data entered into computer system. .

+ Review charts for completion and signature before coded/closed. Assign appropriate ICD-10, CPT-4 codes and modifiers as appropriate. Inform Team Lead of any coding irregularities or trends contrary to policies.

+ Work in conjunction with Billing Department to appeal insurance denials for optimal reimbursement.

Qualifications:

+ High school; Diploma or Equivalent is required.

+ CPC/CPC-H certification through AAPC is required and to be maintained.

+ Minimum of 3 years of medical office or insurance industry experience is required.

+ An excellent working knowledge of personal computers, word-processing and spreadsheet software (such as the Microsoft Excel and Word) is required as well as excellent keyboarding skills. Experience with medical recordkeeping, billing systems, effective filing systems and other office procedures and terminology.

+ Strong problem-solving skills are required.

+ Excellent interpersonal, verbal, and written skills.

+ Must be HIPAA compliant at all times.

+ Candidate must be computer competent as the Department has electronic workflow and position includes creating accurate reports.

+ Flexibility is a must to accommodate cross training.

+ OBGYN coding experience preferred but not required. Apply knowledge of anatomy and medical terminology as appropriate.

+ Answering and resolving coding issues.

Thank you for your interest in Albany Medical Center!?

Albany Medical is an equal opportunity employer.

This role may require access to information considered sensitive to Albany Medical center, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:

Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Center policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.

About:
Macy's is proudly America's Department Store. There's a reason we've been around for 160 years. Customers come to us for fashion, value and celebration. Macy's is also known for giving back to our communities.
The magic of Macy's ultimately comes alive in our stores, and our store colleagues are the ones making it happen. They provide outstanding customer service, create a memorable shopping experience, and drive sales results. A store position at Macy's (seasonal, part-time, or full-time) is the perfect way to explore the world of retail. Some of Macy's top executives started their careers as part-time retail sales associates. Our store positions are ideal for forming relationships, building teams, and developing leadership skills to grow your career at Macy's. Macy's stores are ideal for building capability in creating partnerships, building teams, and developing the leaders of tomorrow. Macy's is the “Academy” for retail careers.
Store colleague position (whether it's a seasonal job, part-time retail job, or a full-time career) is the perfect way to launch a career in the world of retail. Many of Macy's top executives started their careers in part-time retail sales roles, or as recent college graduates into our development programs in the various functions at Macy's.

Job Overview:
The AST's primary responsibilities are to organize the Store Management Office, execute operational administrative functions, oversee scheduling maintenance, balance the vault and other cash functions daily, distribute reports from My Macy's Portal to management team, facilitate the screening/hiring process, handle HR functions, and act as the HR liaison for store employees. Performs other duties as assigned.
Macy's uses a scheduling plan that allows our associates to participate in the creation of their work schedules by managing availability and identifying preferences. Additionally, during key events and peak selling times, Macy's may offer additional shifts to our associates, which they may pick up using the self-scheduling tool.

Essential Functions:

• Coordinate distribution of all incoming communications (including faxes, e-mails, memos, letters, newsletters, and phone calls) whether from customers, employees, management, or the general public
• Maintain a professional attitude with sincerity and enthusiasm reflecting Macy's commitment to our customer
• Coordinate all functions of the hiring process including prescreening applicants, correspondence with applicants, and scheduling interviews with store management
• Input employment data in the Job Requisition System and handle all new hire paperwork, orientation, and training sessions
• Balance vault and store checkbook and perform other cash functions on a daily basis
• Act as MST liaison and train colleagues on how to call in repairs
• Complete weekly store newsletter, maintain store bulletin board program, and organize store recognition allies
• Regular, dependable attendance and punctuality

Qualifications and Competencies:

• High School Diploma or equivalent required
• 1-2 years related experience
• Strong interpersonal skills with proven ability to communicate and share information with diverse groups of customers and peers.
• Resourceful and able to adapt quickly to changing priorities
• Resourceful self-starter, works well independently as well as part of a team, and able to adapt quickly to changing priorities
• Ability to work a flexible schedule with retail hours, including day, evening, weekends, and/or holidays

Physical Requirements:

• Requires prolonged periods of sitting and constant communication with customers and colleagues
• Requires working with multiple computer screens and programs simultaneously for extended periods of time.
• Occasionally required to move/reach, stoop, kneel and crouch
• Frequently lift/move up to 10lbs

Candidates in Colorado: Click here for Pay Range and here to learn about Benefits .

Candidates in Connecticut: Click here for Pay Range

Candidates in Nevada: Click here for Pay Range