Become An Administrative Support

* Data entry for sales orders and production jobs with attention to detail and timely execution
* Input data and attach customer specifications in ValvKeep
* Prepare and distribute paperwork to the warehouse and shop to ensure accurate execution of sales orders
* Input purchase orders for materials required to complete orders and issue POs to vendors
* Routinely communicate with vendors to monitor delivery dates
* Send Sales Order Acknowledgement to the customer
* Complete forms to request new items, customers and vendors
* Assist with changes/updates to sales orders and purchase orders
* Communicate any unforeseen delays or issues with the order to Inside Sales and Account Managers
* Requirements

* Interface effectively with construction field supervisors, warranty staff, new home sales consultants, vendors, subcontractors and management
* Must be detail oriented and able to deal effectively with numerous phone calls and interruptions
* Efficient follow-up and organizational skills
* Possess strong computer skills including Word and Excel applications. (J
* D. Edwards a plus!)
* Create closing packages for all new home buyers
* Pulling permits and interacting with local municipalities
* Process new sales, or changes to sold homes
* Monitor overhead expenses for the project
* David Weekley Homes has been rated among "Fortune Magazine's 100 Best Companies to Work For" several years in a row, as well as The National Association of Homebuilders' Builder Magazine rating David Weekley Homes as one of the "Eight Great Companies to Work For." Work for a great company with benefits that include 401K, profit sharing and enjoy a professional atmosphere where performance is recognized and rewarded

* preparing work order documentation, sketches, and stores transactions for routine maintenance and capital work orders; analyzing work order charges for accuracy and conformance to policy, and initiating appropriate corrective action as required.
* Bargaining unit employee with contractual rights to the position will be given first consideration.
* This position is categorized as safety-sensitive for the purpose of drug testing.
* Successful applicants shall be subject to a pre-assignment drug test if the individual is currently in a non-safety sensitive position.
* As an employee in this position the individual shall be subject to random drug testing.
* A positive drug test will result in disciplinary action

* The primary responsibilities include but are not limited to the following:
* Organizes executive s time, taking into consideration priorities, available time, and other variables.
* Manages executive s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings.
* Keeps executive on schedule.
* Makes all arrangements for travel and conferences.
* Prepare itinerary, secure hotel/transportation and pertinent flight info.
* Responsible for daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.
* Manage executive email prioritize and respond, if needed, immediately.
* Serves as liaison with direct reports, employees and vendors.
* Maintains confidential nature of communications.
* Provide follow-up to pending issues to assure completion of tasks internal and external.
* Order office supplies, office equipment as necessary.
* Assist VP's direct reports as needed.
* Coordinate Meetings & Events:
* o Creating presentations to include charts, graphs, etc.
* o Coordinating activities, with Administrative assistants, such as department team building and functions.
* o Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc.
* o International Meetings ensure proper travel documents are obtained.
* Coordinate with overseas offices on logistical details, including receiving and loading of presentations.
* SUPERVISION RECEIVED:
* Supervision given from the VP however individual must be able to anticipate problems and move toward resolving them in the absence of management, exercising independent judgment and discretion.
* Will be required to communicate specific instructions or requests to various individuals/levels of the organization.
* Individual must be able to maintain a high level of confidentiality.
* SUPERVISION GIVEN:
* No direct reports however may provide instructions and guidance to employees on various policies and procedures.
* FINANCIAL/STRATEGIC IMPACT:
* Maintain and track department expenses on supplies and other purchases.
* Manage AMEX P
* Card for the team.
* Qualifications

* Maintain a consolidated Task Tracker to track incoming, existing and completed tasks to PD Army TENCAP from external agencies, to include PEO IEW&S and other stakeholders
* Communicate assignment of the task to the POC; and review, compile and make administrative corrections to the POC submissions
* Ensure the Army TENCAP SharePoint content site is kept up to date and shall be responsible for posting Army TENCAP documentation to the PEO IEW&S or other SharePoint sites
* Coordinate meetings and Video Teleconferences (VTC) conference rooms to support meetings
* Coordinate NIPR, SIPR and JWICS VTCs, Defense Collaborative Services, or other collaborative online meeting systems designated by the government
* Coordinate with external VTC participants and local PD TENCAP network administrators to ensure that all needed participants have appropriate information to view and attend the meetings
* Support property distribution, assignment and tracking of telephones, computers, monitors, printers, and other office equipment and supplies
* Work in a team environment
* Monitor and evaluate emerging technologies and initiatives
* Conduct corporate responsibilities as required