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What is an Administrative Support Specialist

An administrative support specialist performs various administrative and clerical tasks in an office. Essentially, their job function is to complete these tasks so that others don't have to, which helps employees focus on their job and increase the overall productivity of the company.

The work duties of an administrative support specialist vary depending on their employer, but in general, they perform tasks like scheduling meetings, maintaining the inventory of office supplies, receiving mail at the front desk, creating presentation materials, and organizing documents. They may also do data entry tasks, monitor the operating budget of the office, and draft memos as needed.

For some employers, the minimum requirement for this position is a high school diploma. But more employers now require their administrative support specialists to have a bachelor's degree in business or other related fields. Besides educational attainment, employers also want their candidates to have at least six months of related work experience.

On average, administrative support specialists make $35,000 a year or roughly $17 an hour. More experienced and skilled administrative support specialists can even earn up to $46,000 annually or more.

There is more than meets the eye when it comes to being an Administrative Support Specialist. For example, did you know that they make an average of $17.84 an hour? That's $37,109 a year!

Between 2018 and 2028, the career is expected to grow -7% and produce -276,700 job opportunities across the U.S.

What Does an Administrative Support Specialist Do

There are certain skills that many Administrative Support Specialists have in order to accomplish their responsibilities. By taking a look through resumes, we were able to narrow down the most common skills for a person in this position. We discovered that a lot of resumes listed Interpersonal skills, Organizational skills and Writing skills.

Learn more about what an Administrative Support Specialist does

How To Become an Administrative Support Specialist

If you're interested in becoming an Administrative Support Specialist, one of the first things to consider is how much education you need. We've determined that 48.4% of Administrative Support Specialists have a bachelor's degree. In terms of higher education levels, we found that 6.8% of Administrative Support Specialists have master's degrees. Even though most Administrative Support Specialists have a college degree, it's possible to become one with only a high school degree or GED.

Choosing the right major is always an important step when researching how to become an Administrative Support Specialist. When we researched the most common majors for an Administrative Support Specialist, we found that they most commonly earn Bachelor's Degree degrees or Associate Degree degrees. Other degrees that we often see on Administrative Support Specialist resumes include High School Diploma degrees or Master's Degree degrees.

You may find that experience in other jobs will help you become an Administrative Support Specialist. In fact, many Administrative Support Specialist jobs require experience in a role such as Administrative Assistant. Meanwhile, many Administrative Support Specialists also have previous career experience in roles such as Customer Service Representative or Office Manager.

What is the right job for my career path?

Tell us your goals and we'll match you with the right jobs to get there.

And if you’re looking for a job, here are the five top employers hiring now:

  1. Intel Jobs (13)
  2. IBM Jobs (11)
  3. Lockheed Martin Jobs (86)
  4. Dana-Farber Cancer Institute Jobs (69)
  5. BAE Systems Jobs (33)
Average Salary
$37,109
Average Salary
Job Growth Rate
-7%
Job Growth Rate
Job Openings
160,016
Job Openings
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Administrative Support Specialist Career Paths

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Average Salary for an Administrative Support Specialist

Administrative Support Specialists in America make an average salary of $37,109 per year or $18 per hour. The top 10 percent makes over $50,000 per year, while the bottom 10 percent under $27,000 per year.
Average Salary
$37,109
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12 Administrative Support Specialist Resume Examples

Learn How To Write an Administrative Support Specialist Resume

At Zippia, we went through countless Administrative Support Specialist resumes and compiled some information about how to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

View Administrative Support Specialist Resume Examples And Templates

And if you’re looking for a job, here are the five top employers hiring now:

  1. Intel Jobs (13)
  2. IBM Jobs (11)
  3. Lockheed Martin Jobs (86)
  4. Dana-Farber Cancer Institute Jobs (69)
  5. BAE Systems Jobs (33)

Choose From 10+ Customizable Administrative Support Specialist Resume templates

Zippia allows you to choose from different easy-to-use Administrative Support Specialist templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrative Support Specialist resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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Administrative Support Specialist Demographics

Administrative Support Specialist Gender Distribution

Male
Male
21%
Female
Female
80%

After extensive research and analysis, Zippia's data science team found that:

  • Among Administrative Support Specialists, 79.5% of them are women, while 20.5% are men.

  • The most common race/ethnicity among Administrative Support Specialists is White, which makes up 70.0% of all Administrative Support Specialists.

  • The most common foreign language among Administrative Support Specialists is Spanish at 62.9%.

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Administrative Support Specialist Education

Administrative Support Specialist Majors

32.9 %

Administrative Support Specialist Degrees

Bachelors

48.4 %

Associate

26.9 %

High School Diploma

11.8 %

Top Colleges for Administrative Support Specialists

1. Western Carolina University

Cullowhee, NC • Private

In-State Tuition
$3,926
Enrollment
9,835

2. Stanford University

Stanford, CA • Private

In-State Tuition
$51,354
Enrollment
7,083

3. Ball State University

Muncie, IN • Private

In-State Tuition
$9,896
Enrollment
15,529

4. University of Pennsylvania

Philadelphia, PA • Private

In-State Tuition
$55,584
Enrollment
10,764

5. Bowling Green State University

Bowling Green, OH • Private

In-State Tuition
$11,105
Enrollment
13,729

6. Cedar Crest College

Allentown, PA • Private

In-State Tuition
$39,216
Enrollment
1,303

7. Morgan State University

Baltimore, MD • Private

In-State Tuition
$7,900
Enrollment
6,404

8. Northwestern University

Evanston, IL • Private

In-State Tuition
$54,568
Enrollment
8,451

9. Siena Heights University

Adrian, MI • Private

In-State Tuition
$27,124
Enrollment
2,035

10. University of Akron

Akron, OH • Private

In-State Tuition
$11,463
Enrollment
13,676
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Top Skills For an Administrative Support Specialist

The skills section on your resume can be almost as important as the experience section, so you want it to be an accurate portrayal of what you can do. Luckily, we've found all of the skills you'll need so even if you don't have these skills yet, you know what you need to work on. Out of all the resumes we looked through, 14.8% of Administrative Support Specialists listed Customer Service on their resume, but soft skills such as Interpersonal skills and Organizational skills are important as well.

Best States For an Administrative Support Specialist

Some places are better than others when it comes to starting a career as an Administrative Support Specialist. The best states for people in this position are California, Hawaii, Washington, and Oregon. Administrative Support Specialists make the most in California with an average salary of $51,028. Whereas in Hawaii and Washington, they would average $50,149 and $49,735, respectively. While Administrative Support Specialists would only make an average of $48,390 in Oregon, you would still make more there than in the rest of the country. We determined these as the best states based on job availability and pay. By finding the median salary, cost of living, and using the Bureau of Labor Statistics' Location Quotient, we narrowed down our list of states to these four.

1. Washington

Total Administrative Support Specialist Jobs:
1,898
Highest 10% Earn:
$68,000
Location Quotient:
1.42
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

2. District of Columbia

Total Administrative Support Specialist Jobs:
453
Highest 10% Earn:
$70,000
Location Quotient:
1.48
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here

3. California

Total Administrative Support Specialist Jobs:
7,107
Highest 10% Earn:
$74,000
Location Quotient:
1.33
Location Quotient is a measure used by the Bureau of Labor Statistics (BLS) to determine how concentrated a certain industry is in a single state compared to the nation as a whole. You can read more about how BLS calculates location quotients here
Full List Of Best States For Administrative Support Specialists

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Top Administrative Support Specialist Employers

Most Common Employers For Administrative Support Specialist

RankCompanyZippia ScoreAverage Administrative Support Specialist SalaryAverage Salary
1$85,259
2$76,337
3$50,929
4$39,404
5
5.Greenville County
$38,761
6$38,397