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Become An Administrative Support Specialist

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Working As An Administrative Support Specialist

  • Communicating with Supervisors, Peers, or Subordinates
  • Performing Administrative Activities
  • Interacting With Computers
  • Getting Information
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $63,360

    Average Salary

What Does An Administrative Support Specialist Do At Caci International

* The Support Specialist will assist with support related the development and tracking of travel and financial documents and vouchers, including but not limited to: drafting documents, tracking actions, gathering and providing data, performing research for data calls, filing physical and electronic documents, making copies, creating binders and organizing documentation as needed.
* The Support Specialist shall work with ICITAP's HQ regional staff and ICITAP's -funded travelers to gather necessary information (including financial data) and documents to properly draft a travel authorization request.
* The Support Specialist shall draft, route, and track the travel authorization through CTAS.
* The Support Specialist shall work with ICITAP's HQ regional staff and ITFM to gather necessary information (including financial data) and documents to properly draft travel authorizations requiring de-obligation or modification.
* The Support Specialist shall draft, route, and track the travel authorization through ICITAP's and ITFM utilizing CTAS, per established procedures.
* The Support Specialist shall work with ICITAP's s HQ regional and/or field staff and ICITAP's -funded travelers to ITFM and ensure that vouchers are submitted accurately and in a timely fashion at the completion of travel.
* The Support Specialist shall send voucher templates and other required documents to travelers detailing instructions for completing the voucher to be reimbursed for expenses incurred while on official travel.
* The Support Specialist shall review vouchers for accuracy, make corrections with consent from travelers, request additional or missing documentation, and submit vouchers to the reimbursement specialist in a timely fashion

What Does An Administrative Support Specialist Do At L3 Technologies

* Receives all incoming material from the production floor.
* Processes defective material from the product to the proper holding are and performs the necessary computer transactions.
* Maintains orders and manages office supplies and tools for production and office personnel including specials request.
* Manage work orders and disperses work to the proper stock keeper.
* Performs computer transactions for material requisitions.
* Fills shortage for production shop floor..
* Assists in stockroom functions as needed.
* Responsible for communicating professionally with various departments.
* Determine and follow daily priorities for stockroom request.
* Assist in continuous flow of material.
* Responsible for maintaining reasonable and acceptable attendance.
* Responsible for performing job duties in a manner consistent with established L
* Ethics Standards.
* Responsible for performing job duties in accordance with approved procedures established in support of Sarbanes
* Oxley regulations.
* May be responsible for other job duties within the stockroom/receiving/shipping areas

What Does An Administrative Support Specialist Do At Noblis

* Provide administrative support
* Distribute incoming/outgoing correspondence
* Answer phones/electronic mail and maintain messages
* Review, produce, and finalize correspondence and briefing materials to include copying and binding of large briefings and/or reports within the timeframe provided
* Understand and demonstrate use of software applications to including various Microsoft Office applications (e.g., Word, Excel, PowerPoint, Outlook, Project)
* Use of SharePoint is required
* Coordinate responses to Congressional inquiries
* Support and track the development of Memorandum Of Agreements (MOAs)/Memorandum Of Understandings (MOU)
* Generate and maintain a list distribution and conference phone lists
* TENCAP Calendar Management: Update PD Army TENCAP Calendars every business day, including two separate calendars: Army TENCAP Operations (Internal and External Meetings and significant events) and PD TENCAP Director’s Calendar

What Does An Administrative Support Specialist Do At Drug Enforcement Administration

* Researches and/or analyzes unstable or uncommon administrative and program issues.
* Provides guidance and explains standard procedures involved in the preparation of work products developed for senior management.
* Enters data into automated systems used to track and monitor status of requests.
* Compiles information for various sources to develop travel books, briefing materials, or briefing books for internal meetings or national conferences.
* Works with external point of contact to gather information on the primary issues to be discussed in upcoming meetings

What Does An Administrative Support Specialist Do At University of North Carolina at Charlotte

* Extensive knowledge of VA processes and rules is required; must be able to understand, explain, and train others on the types of veteran benefits and which paperwork is needed for each.
* Also, it changes the way certifications are processed in VA ONCE.
* Knowledge obtained through the GI Bill website, VA manual, bulletins from VA and workshops twice yearly by VA.
* Knowledge of the catalog and office procedures is required.
* The catalog is published yearly and office procedures are updated twice yearly as system upgrades occur and paperwork for catalog approval by the state must be prepared; the state approves programs so that students can receive VA benefits.
* In addition, training is given within the office as new software is added, such as ImageNow for scanning and viewing electronic student files and Admissions Pros for checking scanned files

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How To Become An Administrative Support Specialist

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrative Support Specialist jobs

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Administrative Support Specialist Career Paths

Administrative Support Specialist
Account Manager Sales Manager General Manager
Chief Executive Officer
8 Yearsyrs
Program Assistant Program Coordinator Program Manager
Chief Information Officer
11 Yearsyrs
Account Manager Operations Manager General Manager
Chief Operating Officer
11 Yearsyrs
Human Resources Assistant Human Resources Coordinator
Director Of Human Resources
10 Yearsyrs
Data Entry Specialist Office Manager General Manager
District Manager
7 Yearsyrs
Program Assistant Program Manager General Manager
Food Service Director
9 Yearsyrs
Human Resource Specialist Recruiter Operations Manager
General Manager
7 Yearsyrs
Data Entry Specialist Billing Specialist Human Resources Coordinator
Human Resource Officer
7 Yearsyrs
Administrative Support Accounts Payable Clerk Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Administrative Support Human Resources Coordinator
Human Resources Manager
7 Yearsyrs
Specialist Account Manager Sales Manager
Office Manager
5 Yearsyrs
Case Manager Program Coordinator Program Manager
Operations Director
9 Yearsyrs
Human Resources Coordinator Specialist Account Manager
Operations Manager
7 Yearsyrs
Specialist Operations Manager Operations Director
President Of Operations
11 Yearsyrs
Support Specialist Project Manager
Program Manager
8 Yearsyrs
Human Resource Specialist Human Resources Generalist Recruiter
Recruitment Manager
7 Yearsyrs
Human Resources Assistant Human Resources Generalist
Senior Human Resources Generalist
7 Yearsyrs
Human Resources Coordinator Project Manager Program Manager
Senior Manager
10 Yearsyrs
Support Specialist Systems Administrator Project Manager
Senior Project Manager
12 Yearsyrs
Case Manager Program Manager Business Developer
Vice President, Business Development
13 Yearsyrs
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Administrative Support Specialist Demographics

Gender

  • Female

    78.5%
  • Male

    19.5%
  • Unknown

    2.1%

Ethnicity

  • White

    80.5%
  • Hispanic or Latino

    10.4%
  • Asian

    6.8%
  • Unknown

    1.6%
  • Black or African American

    0.7%
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Languages Spoken

  • Spanish

    57.8%
  • German

    8.4%
  • Russian

    4.8%
  • Portuguese

    2.4%
  • Vietnamese

    2.4%
  • Japanese

    2.4%
  • French

    2.4%
  • Polish

    2.4%
  • Arabic

    2.4%
  • Korean

    2.4%
  • Filipino

    1.2%
  • Chinese

    1.2%
  • Yoruba

    1.2%
  • Dutch

    1.2%
  • Amharic

    1.2%
  • Hmong

    1.2%
  • Hindi

    1.2%
  • Tagalog

    1.2%
  • Italian

    1.2%
  • Croatian

    1.2%
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Administrative Support Specialist

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Administrative Support Specialist Education

Administrative Support Specialist

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Top Skills for An Administrative Support Specialist

OfficeProceduresDatabaseManagementPersonnelFilesCustomerServiceDataEntryPayrollFinancialReportsPurchaseOrdersEnsureComplianceOrderOfficeSuppliesTravelArrangementsPhoneCallsPolicyPowerpointHumanResourcesFacilitySafetyExpenseReportsSpecialProjectsOfficeEquipment

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Top Administrative Support Specialist Skills

  1. Office Procedures
  2. Database Management
  3. Personnel Files
You can check out examples of real life uses of top skills on resumes here:
  • Trained new staff and faculty on office procedures and work policies.
  • Experienced in electronic database management archiving and retrieving information upon customer request.
  • Maintained employee personnel files for more than forty employees.
  • Provided customer service support for channel partners, vendors, and professional services teams.
  • Prepare applicants folders, distribute testing material, and scan test, data entry, and filing.

Top Administrative Support Specialist Employers