Administrative support specialist job description

Phys Support Specialist 2- TGMG Admin - (22000260) Description Facility Profile
TGH is the area's only level I trauma center and one of just two ABA-verified adult & pediatric burn centers in Florida. With five medical helicopters*, we transport critically injured or ill patients from 23 surrounding counties to receive the advanced care they need. The hospital is home to one of the busiest solid organ transplant centers in the country. TGH is a nationally designated comprehensive stroke center, and has a 32-bed Neuroscience Intensive Care Unit. Other outstanding centers include cardiovascular, orthopedics, high-risk and normal obstetrics, urology, ENT, endocrinology, and the Children's Medical Center, which features a nine-bed pediatric intensive care unit and pediatric kidney transplant services. As the region's leading safety net hospital, Tampa General is committed to providing area residents with world-class and compassionate health care ranging from the simplest to the most complex medical services.

Tampa General Hospital was named the #1 hospital in Tampa Bay by U.S. News & World Report, 2020-2021, and recognized as one of America's Best Hospital's in five medical specialties: Cardiology & Heart Surgery, Diabetes & Endocrinology, Gastroenterology & GI Surgery, Nephrology, and Orthopedics. Tampa General Hospital has been designated a Magnet Hospital by the American Nurses Credentialing Center (ANCC), the highest recognition for nursing excellence, for the fourth consecutive time - an accomplishment that fewer than one percent of hospitals nationwide have earned. TGH is accredited by The Joint Commission and was awarded disease-specific certification in five medical specialties. TGH is also accredited by the Commission on Accreditation of Rehabilitation Facilities (CARF). *Air transport provided by Metro Aviation, Inc.
Department Profile
Tampa General Medical Group (TGMG) is an affiliate of Tampa General Hospital and includes physicians specializing in cardiology, digestive disorders, endocrinology, family practice, hepatology (liver disease), internal medicine, organ transplantation, pediatrics and surgery. TGMG physicians provide care at convenient locations throughout the Tampa area.

Job Summary
Under general supervision of the Office Supervisor, follows established policies and procedures; gathers and records all necessary information in the process of scheduling an office procedure and generating an office account. Demonstrates expertise with all proficiencies of a PSS 1. Responsible for obtaining and verifying demographic, confidential clinical and financial information necessary to accurately and efficiently schedule surgery and other office/hospital procedures. Pre-registers patient, verifies insurance eligibility and benefits, identifies those services that require an insurance authorization, notification and/or Precert. Recognizes and adheres to all CMS, JCAHO, and HIPAA requirements when creating a hospital account. Works directly with nurses, medical staff, ancillary departments, insurance carriers and other external professionals to assist patients with obtaining health care and financial services. Responsible for performing job duties in accordance with the mission, vision and values of Tampa General Hospital.
Qualifications Required Skills
High School Diploma or GED required.
Approved medical terminology certification or med term course completion and 2 years of PSS1 Experience OR Graduate of Medical Assistant Program.
Primary Location: TampaWork Locations: TGH Main Campus 1 Tampa General Circle Tampa 33606Job: AmbulatoryOrganization: USFTGPSchedule: Full-time Shift: Day JobJob Posting: Sep 7, 2022, 5:56:43 PM

The Program Support Specialist is responsible for administrative support for the Post Professional Programs in the Department of Physical Therapy. The position requires the individual to work independently with minimal supervision and to work effectively as part of a team. The position is part time for 25 hours per week.
Essential Functions
:

Work closely with the Director of Post Professional Programs in supporting Post Professional Faculty teaching in an online platform. Assist the department's Post Professional and certificate programs and CEU's. (Support the Directors of the PhD, Orthopaedic Residency and Health Management and Leadership Programs with admission, registration, student communication and other tasks as needed. Correspond, advise, and guide foreign-educated and domestic students through the Transitional DPT program. Assist foreign-educated students with selecting course material in the Transitional DPT Program that covers credentialing deficits and requirements Maintain Canvas, databases, process student matriculations, registrations and additional requirements as requested.


Marginal Functions
:

Assist in the coordination of special events rn•Additional responsibilities as assigned


Qualifications
:

Bachelor's degree preferred Minimum of 1 year of previous professional experience working in an academic or high-level administrative office An equivalent combination of education and experience may be considered. Strong PC skills including demonstrated expertise in using Microsoft Office (Word, Excel, PowerPoint and Access) and Google applications. Must possess excellent interpersonal and communication skills, superior judgment and discretion in handling confidential information Must have good organizational skills with the ability to multi-task and work cooperatively with others including faculty, students and administrative staff. Must be a self-starter with the ability to work as a team player; possess a positive working attitude, excellent prioritization, problem-solving and decision-making skills; confidentiality, tact, patience, willingness to help and diplomacy are critical features of this position Ability to demonstrate sensitivity and knowledge about diversity, equity, and inclusion and embrace opportunities for continued growth in cultural competence.


Application Instructions
:

Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to the hiring manager. Due to the volume of applications received, communication will generally be limited to candidates selected for additional consideration. Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.

Arcadia University is a top-ranked private University in Greater Philadelphia that provides an educational experience that is values-based; rooted in justice, equity, diversity, and inclusion (JEDI); and places students at the center. The Institute of International Education has ranked Arcadia first nationally in study abroad for 10 of the last 12 years, and the Princeton Review has ranked Arcadia among the "Best in the Northeast" for seven consecutive years. The University's Physical Therapy and Physician Assistant programs are nationally ranked in their respective categories by U.S. News & World Report, which also ranks Arcadia among the top 25 percent in its category and cites Arcadia for being among the "most innovative" and "best value" colleges. Approximately 3,700 students study at Arcadia, with 2,300 undergraduate students choosing from more than 65 fields of study. Arcadia promises a distinctively global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. Through its community of practice, Arcadia has made facilitating a safe and welcoming environment a priority by developing and implementing anti-Black Racism Initiatives (ABRI) on campus and in its surrounding communities. Visit .

Our belief and experience is that there is strength in diversity and we are committed to building a welcoming and inclusive environment for students and employees alike. We are a community built on varied experiences and perspectives that benefits from open-minded discussion and cultural humility. Guided by our University's values, we are committed to justice, equity, diversity and inclusion, and we are working towards dismantling anti-Black racism/white supremacy and other forms of interpersonal and systemic discrimination and oppression.

We welcome candidates who can contribute to the diversity and excellence of our community. The successful candidate will demonstrate examples of ways they will incorporate our in their work.

At Arcadia University, our ABRI/JEDI principles are the foundation of our highly regarded, values-based learning community, which reflects the world in which we want to live. As such, Arcadia actively seeks and welcomes candidates of diverse backgrounds and abilities. Arcadia prohibits discrimination on the basis of ethnicity, national origin, ancestry, race, color, religion, creed, sex, gender, marital status, sexual orientation, age, gender identity or expression, military or military veteran status, disability, medical or genetic information, pregnancy, or any other characteristic protected by local, state, or federal law. All offers of employment are conditional based on the successful completion of a background check. Employment may not begin until the University accepts the results of the background check.


COVID-19 Vaccination Requirement:


Arcadia University requires all employees to be "up to date" with COVID-19 vaccines by your employment start date. This would include either:

A full primary series of a FDA-approved vaccine and all of the boosters for which they are eligible in accordance with current Centers for Disease Control (CDC) recommendations. Or you received the full primary series of an FDA approved vaccine in the last 5 months and are therefore not eligible to receive a booster vaccine. After the 5 months conclude, you will need to receive a booster vaccine or will no longer be "up to date".

Arcadia will consider requests for exemptions from the vaccination policy due to medical conditions or religious belief. You will be required to provide proof of vaccination at the time of hire and/or on your first day of employment. Our vaccination protocols are subject to applicable laws and will be updated from time to time to reflect evolving conditions and federal, state, local, and other applicable health and safety guidelines.

The BCWM is a center which interacts on a global level with colleagues from the diverse area of academia, Universities and Institutes, and pharmaceutical companies. A full-time position is available for an enthusiastic, initiative-taking individual who can thrive in a fast-paced, challenging research environment, and can interact well with others as part of a cohesive team. This professional position includes a variety of clerical tasks and back-office duties for the Center, assisting 2-3 research faculty members, as well as the administrative director. For more information on the Center and its background please visit our dedicated website at www.bingcenterforwm.org

This is an ideal mid-level entry position into the world of innovative cancer research. Ideal candidates will possess strong people skills along with a desire to use their administrative skills in the Center's triad of clinical, research, and patient advocacy.

Responsibilities

• Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements.
• Co-organize the planning and preparation of small conferences/retreats, and departmental group meetings which includes booking the venue, coordination of speakers, arranging for audiovisual equipment and ordering of food services.
• Maintaining the academic and hospital appointment processes of the clinicians, and the maintenance of licenses, credentialing, and internal certifications.
• Co-assist with the recruitment support of research candidates and coordinate the annual performance review evaluations for staff and faculty.
• Manage the responsibilities associated with professional organizations and external advisory boards and committees, which may include membership and journal renewals, and professional external certifications.
• Assists with grant applications and manuscript preparation (including proofreading and general editing).
• Prioritize and resolve inquiries (phone, e-mail, in person).
• Perform general office duties such as copying, filing, faxing, sorting mail, supplies, and maintaining the cleanliness of office area.
• Responsible for light typing, basic document preparation, data entry, and may manage mass mailing projects.
• Maintains electronic and hard copy files and databases. Maintains integrity of information both on a clinical and research level.
• Performs other duties as assigned or required.

Qualifications

Bachelor's degree preferred and/or a minimum of 3-5 years relevant experience working with senior leadership in a medical or scientific research setting or comparable technology-oriented business environment preferred. Demonstrated ability to draft correspondence and have excellent written and oral communication skills along with an expert knowledge of computer applications. Critical thinking skills necessary, along with the ability to identify Institute resources within the Institute and take an initiative-taking approach to problem solving.

Schedule

This is a full-time position, 40 hours per week.

At Dana-Farber Cancer Institute, we work every day to create an innovative, caring, and inclusive environment where every patient, family, and staff member feels they belong. As relentless as we are in our mission to reduce the burden of cancer for all, we are equally committed to diversifying our faculty and staff. Cancer knows no boundaries and when it comes to hiring the most dedicated and diverse professionals, neither do we. If working in this kind of organization inspires you, we encourage you to apply.

Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.