Administrative Support Specialist

Administrative Support Specialist Resume Examples And Tips

The average resume reviewer spends between 5 to 7 seconds looking at a single resume, which leaves the average job applicant with roughly six seconds to make a killer first impression. Thanks to this, a single typo or error on your resume can disqualify you right out of the gate.

At Zippia, we went through over 4,612 Administrative Support Specialist resumes and compiled some information about how best to optimize them. Here are some suggestions based on what we found, divided by the individual sections of the resume itself.

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Five Key Resume Tips For Landing An Administrative Support Specialist Job:

Relevant Experience
Make sure that the jobs, experience, and accolades that you do include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords found in the job description. If they’re looking for someone with Office Supplies, be sure to list it as a skill.
Quantifiable Achievements
Achievements and awards relevant to the position speak louder than a high GPA, especially if you can quantify your achievement with a number.
Your Unique Qualities
Recruiters and hiring managers are looking at hundreds of resumes. Let yours stand out, and try not to sound too boring.
Strong Content
If you’ve had a lot of jobs, this shouldn’t necessarily be a list of all of them. This is a document designed to market you to a potential employer, so choose the strongest content.

How To Write An Administrative Support Specialist Resume

Contact Information
First things first — employers only spend about six seconds looking at resumes before they decide to keep them or throw them away, so you should definitely let them know whose it is.
Commute and relocation are things that employers take into consideration when sifting through candidates, so provide your current address in your resume header so that employers have an idea of where you are in relation to their office.
LinkedIn Profile
If you feel that a link to your social media profile could further your standing as a candidate, go ahead and include it. This doesn’t mean you should throw in a link to your hilarious Twitter profile, but instead provide your LinkedIn profile.
Professional Summary (Objective)
Career objective statements are one of the most overlooked pieces of otherwise stellar resumes. It’s not that every Administrative Support Specialist CV out there needs one — it’s just that the ones that really do need them typically never think to include them.
The goal of this section is simple: to summarize the resume in a few short sentences. Through your resume summary you enable employers to quickly learn whether you are a good match for the job. Here are a few things to keep in mind when writing a professional summary:
Keep it short: it should be 4 sentences max
Highlight your most impressive skills or achievements

Not sure which skills are really important?

3 Big Tips For Listing Skills On Your Resume
Make sure to only include your hard skills on your resume. In addition, include the most in-demand administrative support specialist skills. Below we have listed the top skills for an administrative support specialist : The more keywords your resume can “match,” the more likely it is that your resume will be selected for review by human eyes.
Top Skills for an Administrative Support Specialist
See All Administrative Support Specialist Skills
Here are a few key points of to keep in mind while writing your skills section:
Include between 6 to 12 skills
Make sure to only include hard skills
Highlight your most impressive skills or achievements
The work experience section of a resume is all about highlighting the achievements that an employer would want to see. Here are some examples from different Business Analysts

Example # 1

Accounts Receivable Assistant

  • Inputted biweekly payroll data into ADP eTimesheet software.
  • Reconciled monthly ledgers accounts in accordance with GAAP Performed Accounts Payable and Accounts Receivable functions
  • Initial set up and continual maintenance of the books for two non-profit affiliations of the client corporation originally using QuickBooks Non-Profit.
  • Assist with monthly DSO calculation and help to identify reasons for fluctuations.
  • Receive and record daily cash receipts from multiple lockboxes * Update and reconcile unapplied cash reports.

Example # 2

Executive Administrator

  • Answered telephones and transferred calls to appropriate staff members, sorted and distributed incoming communication data, including letters and mail.
  • Resolved concerns through the use of active listening.
  • Experienced using ULS Viewer to analyze the SharePoint log files for troubleshooting SharePoint configuration issues.
  • Prepared PowerPoint presentations for City Council and Planning & Zoning.
  • Prepared worksheets used for teaching courses using Powerpoint and LaTex !

Example # 3

Administrative Assistant-Technical Support

  • Designed comprehensive database to track student information, including grades, progress, and new residence.
  • Travel to offsite HR and Budget offices to process paperwork, including new hire, administrative files, and operational reports.
  • Answer phones *Input time sheets *Distribute mail *Order supplies *Operate fax machine *Complete special projects in PowerPoint and Excel
  • Sorted and distributed incoming mail and prepared outgoing mail.
  • Prepared and submitted SharePoint, Purchase Requisitions (PR) for material and subcontractor services in SAP and Cost point.

Example # 4

Administrative Support Specialist

  • Printed triage reports, and organized weekend set-up.
  • Schedule appointments at the request of members and providers in accordance with established protocol.
  • Create product number database for addition to website.
  • Completed OSHA training, on safety standards and hazardous materials handling.
  • Assist in Logistics and warehouse for shipment of Custom Products orders.

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We compared 4,612 sample administrative support specialist resumes with job offers and found that the average years of experience required for an administrative support specialist job required by employers is 1.0 years.
How much work experience do employers want to see?
The average administrative support specialist job listing asks for 1.0 years of work experience.
How much work experience does the average administrative support specialist candidate have?
The average administrative support specialist resume contains 6.0 years of work experience.
Write your work experience section in a way that embraces your administrative support specialist skills. Sounds easier said than done? Take a look at how other people have done it. Below are real examples from administrative support specialist resumes that people have included in their work experience section to demonstrate their knowledge of key skills:
As an administrative support specialist, you may wonder exactly how your education section should look. Administrative Support Specialist roles often require a High School Diploma degree or higher, so the majority of administrative support specialist resumes that we looked at contained a high school diploma degree.
As shown above, the Education section can be very brief. However make sure to include the following:
The name of the school you attended
The year you attended
Your major
Your GPA
The level of education you attained

Administrative Support Specialist Salary

Did your resume land you an interview? Be prepared to talk salary.

How To Answer "What Are Your Salary Requirements"

When you are ready to send your resume to employers, it's important to be aware of the current market conditions for Administrative Support Specialists. Salary can vary based on factors such as location, company, and industry. Check out our detailed salary information for Administrative Support Specialists to learn more.

Average Employee Salary
Min 10%
Median 50%
Max 90%