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Top 50 Administrative Support Specialist Skills

Below we've compiled a list of the most important skills for an Administrative Support Specialist. We ranked the top skills based on the percentage of Administrative Support Specialist resumes they appeared on. For example, 13.9% of Administrative Support Specialist resumes contained Office Supplies as a skill. Let's find out what skills an Administrative Support Specialist actually needs in order to be successful in the workplace.

These are the most important skills for an Administrative Support Specialist:

1. Office Supplies

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high Demand
Here's how Office Supplies is used in Administrative Support Specialist jobs:
  • Contracted, procured and implemented internal purchase requisition for office supplies and equipment.
  • Managed inventory for office supplies including placed office supply orders.
  • Perform administrative and secretarial support functions such as filing, answering phones, sorting mail, and order office supplies.
  • Monitor office supplies for the branch and oversee any document duplicating for hard-copy and electronic filing.
  • Maintain office reference materials, order office supplies, coordinate with outside Personnel Security Division.
  • Order office supplies and ensures maintenance of office equipment and facilities are in proper repair.
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Negotiated and lowered by 30% office supplies from several vendors
  • Ordered office supplies as well as kept inventory.
  • Ordered, received and distributed office supplies.
  • Handled ordering all office supplies and invoices.
  • Ordered office supplies for the building.
  • Court dictations, ordering office supplies.
  • Ordered office supplies for entire region.
  • Managed budget and order office supplies.
  • Maintain and distribute office supplies.
  • Order office supplies through our GSA and FSSI vendors.
  • Provide every day administrative tasks such as ordering office supplies, delivering mail and emailing weekly reminders.
  • Performed clerical typing duties Inventoried office supplies Ordered office supplies Stocked and distributed office supplies

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1 Office Supplies Jobs

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2. Personnel Files

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high Demand
Here's how Personnel Files is used in Administrative Support Specialist jobs:
  • Create and maintain confidential personnel files including attendance records, evaluations, compensation and personal information.
  • Maintained the office personnel files in accordance with regulatory guidelines.
  • Maintained personnel files and appropriately filed description files manuals.
  • Maintain personnel files and ensures documents are forwarded to the main office for agency transactions and files.
  • Assisted human resources with organizing of personnel files and the creation of new hire packets.
  • Send out new hire paperwork and ensure all documents were returned for personnel files.
  • Managed staff calendars, coordinated travel arrangements, and maintained personnel files.
  • Filed and maintained over 3,800 Faculty member and Academic student personnel files.
  • Construct, update and maintained faculty and staff personnel files.
  • Filed highly confidential documents in faculty and staff personnel files.
  • Maintained employee personnel files for more than forty employees.
  • Maintain and create personnel files to ensure data integrity.
  • Maintain office files, personnel files & Training Certificates.
  • Maintained personnel files, databases, and accounts receivables.
  • Maintain confidential personnel files of the department.
  • Create and maintain personnel files.
  • Established and maintained personnel files.
  • Organized necessary documents in personnel files.
  • Maintained files and manuals Maintained all personnel files, attendance and leave records.
  • Manage personnel files and timesheets of all special police officers in the building.

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3. Database

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high Demand
Here's how Database is used in Administrative Support Specialist jobs:
  • Updated and maintained databases for client information, relationship management and marketing activities.
  • Maintained and updated Engineering Configuration Control related Excel databases for all changes.
  • Managed a high quality document control environment within Excel database.
  • Provided user support, training, and troubleshooting for a 700 user statewide, customized, database system called AWARE.
  • Utilized a patent application database to docket cases, run assignments and upload files to the library.
  • Coordinated with Electronic Document Management team to correct and update records stored in the EDMS database.
  • Instructed engineers on proper use of tools and work-around prior to resolution of documentation database issues.
  • Recruited to support the ResX on-line booking tool and to maintain database of negotiated hotels.
  • Created and maintained business forms, databases, spreadsheets, tables and lists and labels.
  • Maintain accurate record keeping of electronic database and paper files.
  • Created various types of spreadsheets and performed database management.
  • Entered unemployment insurance claim data into TNT database.
  • Research information and maintain records on a database.
  • Conducted record checks and updated databases.
  • Maintain training database and files.
  • Provided administrative support to various departments Maintained databases and files of critical commercial and technical information, generated reports as warranted.
  • Assisted in maintaining statistical data sheets (i.e., key performance indicators) and updated report information via spreadsheets and databases.
  • Managed front-desk reception operations, perform database administration, spreadsheet creation, and expense &Purchase Order tracking.
  • Maintained several databases such as K-9 callouts, traffic complaints, square activity, Clickit or Ticket, etc.
  • Updated, organized, and maintained dealer operations database and dealer contract files .

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10 Database Jobs

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4. Customer Service

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high Demand
Here's how Customer Service is used in Administrative Support Specialist jobs:
  • Promoted to positions of increasing authority and responsibility due to my strong account management, customer service scores and overall performance.
  • Learned new position responsibilities quickly and effectively while actively supporting customer service and maintained operations and trained new support specialist.
  • Provided exceptional customer service and handled customer concerns while assisting management, executives, and other associates.
  • Provided exceptional customer service while assisting key clients.
  • Entrusted with complex customer service issues as a result of exceptional ability to promptly resolve concerns and satisfy customers.
  • Ensured the office was always working at top productivity and ensured top level customer service at all times.
  • Provided excellent customer service and support skills to clients and strictly adhered to all company policies and procedures.
  • Provided support to Office Manager with phone, customer service, data entry and billing reconciliation functions.
  • Performed basic customer service at all service points including: circulation, Youth Services and Information Services.
  • Provide customer service that makes both internal and external customers feel welcome, important and appreciated.
  • Maintained sales of high quality diamonds and other fine jewelry while providing exceptional customer service.
  • Provided superior customer service to all patients, family members, physicians and staff.
  • Designed databases for easy file access improving customer service and issue resolution time.
  • Provide excellent customer service for both walk-in and phone customers.
  • Provided rapid quality customer service in the Director's Office.
  • Receive and Greet visitors while providing excellent customer service.
  • Provided customer service support on an as needed basis.
  • Provide excellent customer service and patient care.
  • Provided administrative support for Director of Customer Service and five operational managers who collectively oversaw 35+ employees.
  • Worked with business analysts to create claims, eligibility and customer service statistical reporting for RFPs.

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3 Customer Service Jobs

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5. Data Entry

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high Demand
Here's how Data Entry is used in Administrative Support Specialist jobs:
  • Assisted in Insurance Underwriting --Regularly communicate with banks and customers regarding mortgages and policies -Data Entry -General administrative support -Mail Room
  • Compiled statistical data and produced reports using data entry, reviewing documents to insure correct city protocol was being followed.
  • Performed data entry and oversaw retrieval of sensitive data utilizing internal case management software.
  • Ensured accuracy of data entry within project databases.
  • Completed data entry, daily logs, tracking of incoming mail, packages and shipments, and maintained all tracking system.
  • Train and oversee newly hired office support staff tasked with filing, data entry, and receptionist duties.
  • Demonstrated to b responsible for all controls, reports, data entry of information into various software systems.
  • Prepare applicants folders, distribute testing material, and scan test, data entry, and filing.
  • Completed data entry for employee time, labor, and materials used for specialized maintenance requests.
  • Scheduled appointments for counselors, distributed mail, answered incoming calls, and completed data entry.
  • Provide precise data entry support to all lines of business for RHI San Jose office.
  • Operated Document Control Register (DCR) to perform data entry and extracted data.
  • Evaluate, score, and perform data entry for assessments and course documents.
  • Advanced data entry of incident reports through FBI/SLED regulations.
  • Trained new employees on multiple data entry software.
  • Assisted Director of Permanent Housing with data entry of Miami Dade County Housing Authority verified information.
  • Facilitated data entry and billing of the obituaries and legal advertisement.
  • Light bookkeeping, accurate inventory, data entry, and multi-task a 20+ line Polycom telephone console.
  • Answer multiple phone lines Data entry AS400 Material returns
  • Answer client calls Medical billing Data entry Bookkeeping Reconcile accounts Generate reports

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6 Data Entry Jobs

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6. Financial Statements

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high Demand
Here's how Financial Statements is used in Administrative Support Specialist jobs:
  • Prepared reports, invoices, financial statements, letters, case histories, and medical records.
  • Teamed with Plant Accountant for month end accounting functions and preparation of plant financial statements.
  • Prepared invoices, financial statements and filed and retrieved Operations documentation, records and reports.
  • Calculated and prepared financial statements for income tax purposes thus lowering the CPA charges.
  • Reviewed and analyzed financial data (i.e., financial statements).
  • Prepared and reconciled financial statements, accounts payable.
  • Assist with monthly financial statements for all communities.
  • Prepare corporate Financial Statements for on-line SEC filing.
  • Request certification letters, audit reports and/or financial statements from subrecipients.
  • Verified the accuracy of bank statements and ensure clearance of checks Prepared financial statements from clients using Microsoft Word.

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7. Purchase Orders

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high Demand
Here's how Purchase Orders is used in Administrative Support Specialist jobs:
  • Prepared purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; and creating requisitions.
  • Originated and executed purchase orders, updated online delivery schedules and edited master course book catalog.
  • Tracked purchase orders to insure timely delivery of ordered merchandise.
  • Generated and entered purchase orders.
  • Represented CEA and/or the department at industry events as needed, handled procurement and financial contracts, purchase orders for events.
  • Compiled information and records to create and process purchase orders for the procurement of materials and services.
  • Prepared purchase orders and sent copies to suppliers and to departments originating requests.
  • Create Purchase Requisitions and Purchase Orders -process and manage through SAP accounting system.
  • Prepare and process requisitions and purchase orders for supplies and equipment.
  • Initiated purchase orders, payment of invoices, and cash reimbursements.
  • Supervised all files for Purchase Orders, Vendors and contracts.
  • Prepare purchase orders, track in database and file accordingly.
  • Create, organize and track purchase orders.
  • Prepared purchase orders and prepared invoices.
  • Managed, coordinated and performed the organization service and supply functions utilizing Smart Pay 2 credit card for purchase orders.
  • Answered questions or concerns about the organization programs, policy and procedures Processed and filed payments and customer purchase orders.
  • Process sales and purchase orders Back-up to Receptionist, answered phones, filing and assisted Accounting dept.
  • Researched purchase orders for contract labor and construction projects using Oracle Financials and Microsoft Access Database.
  • Inputted all Purchase Orders into Deltek.
  • Ensured all large purchase and blanket purchase orders were captured in the internal Facilities Work Management System for billing to customers.

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8. Travel Arrangements

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high Demand
Here's how Travel Arrangements is used in Administrative Support Specialist jobs:
  • Assisted plan travel arrangements for senior management including inputting itinerary and travel budget details into specific computer applications.
  • Managed publication of legal journal including formatting, billing, accounting, travel arrangements and training coordination.
  • Organized travel arrangements, reservations, itineraries; maintained calendars of Vice President and directors.
  • Preformed daily calendar management and prepared travel arrangements for executives and over 20 staff members.
  • Travel Coordinator for Physical Plant - Coordinate travel arrangements and travel reimbursements.
  • Coordinated interview schedules for candidates along with hotel and travel arrangements.
  • Scheduled and coordinated meetings, appointments and travel arrangements.
  • Planned departmental conferences and travel arrangements.
  • Point of Contact for travel arrangements of the Federal Highway Administration office using GOVTRIP, and insured paperwork is accounted for.
  • Coordinated all travel arrangements, including flights, hotels and rental cars for senior managers and other office staff.
  • Handle clerical tasks: data entry, filing, records management and billing, and coordinated travel arrangements.
  • Assisted travelers in utilizing the Defense Travel System (DTS) in making their travel arrangements.
  • Travel arrangements (foreign and domestic) and prepared expense reports for staff.
  • Answered phones, scheduled meetings, maintained calendar, and made travel arrangements.
  • Assisted with travel arrangements, meeting planning and recording of meeting minutes.
  • Planned travel arrangements for 6 Medical Doctors.
  • Handled all travel arrangements for LTAP Director/Asst.
  • Coordinated travel arrangements for Divisions using Travel Manager Composed documents and organized offices for efficiency Coordinate inventory orders and office supplies.
  • Conduct background screening for students and faculty Prepare travel arrangements and reimbursements.
  • Ensured travel schedules are up to date and travel arrangements are completed in a timely manner.

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1 Travel Arrangements Jobs

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9. Phone Calls

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high Demand
Here's how Phone Calls is used in Administrative Support Specialist jobs:
  • Perform clerical duties such as answering phone calls, maintaining files, typing reports, faxing documents, and making copies.
  • Order supplies, answer incoming phone calls and emails, receive and process mail and deliveries, operate office equipment.
  • Complete tasks for the executive directors and manage their incoming packages, phone calls, faxes, and emails.
  • Answered and forwarded phone calls, photocopied, faxed, and scanned documents, and other duties as assigned.
  • Scheduled appointments, answered phone calls, processed back ground checks for the issuance of concealed carry permits.
  • Ensured all incoming phone calls were answered in an efficient and professional manner and assisted with customer service.
  • Received and screened phone calls and visitors and assisted same with questions related to orders or invoices.
  • Answer phone calls relating to individuals arrested by Government Agencies, obtain biological demographics and assign cases.
  • Received visitors and phone calls, acting as the liaison between Department and internal and external contacts.
  • Screened phone calls, took messages, redirected callers and responded to routine questions.
  • Respond to phone calls, e-mails and other correspondence from internal and external customers.
  • Received visitors or phone calls, determined purpose, and referred to staff member.
  • Receive visitors and handles phone calls with tact, diplomacy and efficiency.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Respond to phone calls and emails messages.
  • Managed incoming and outgoing phone calls.
  • Received visitors and phone calls.
  • Triaged public phone calls regarding health concerns to proper city, county or state departments.
  • Answer phone calls and emails from patrons inquiring about tickets, performances, the department, and McGinnis Theatre.
  • Completed reports Ordered and inventoried clinical and clerical supplies for the district Answered incoming phone calls

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10. Human Resources

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high Demand
Here's how Human Resources is used in Administrative Support Specialist jobs:
  • Provide general administrative support to Human Resources staff.
  • Assisted the Human Resources Office in implementing official Cumberland County Sheriff's Office policies, regulations and directives.
  • Determine the need and assistance required by customers visiting the Human Resources Department and make the appropriate referral.
  • Provided a wide range of administrative and clerical duties in the Payment Center and alongside Human Resources.
  • Utilized my Human Resources skills by entering and verifying Direct Deposits, checking and banking information.
  • Reported directly to Human Resources Manager as the HR liaison for store associates and executives.
  • Provide Human Resources Assistance for several of the Military Personnel Divisions located on base.
  • Assist Human Resources Business Partner s with data change and updates for associates.
  • Obtained Administrative Assistant Certifications I and II from Human Resources.
  • Provide the supervisor assistance in the interpretation and application of human resources management procedures.
  • Performed a variety of part time Human Resource and Administrative duties in support of the Charles County Department of Human Resources.
  • Program Control Analyst Prepare briefings and documents, design and maintain data base for Human Resources Department and Security Department.
  • Worked in several departments during my years with Conoco, including Human Resources, Medical, Adm Asst.
  • Worked with Zeeland Human Resources to complete the integration from ZCH badges to SH.
  • provided direct support to the Human Resources Department.
  • Processed human resources documentation for new hires.
  • Assist human resources department with new-hires.
  • Provided guidance and assistance to managers, supervisors, administrators and employees in all areas of the Human Resources Competency Program.
  • Provided administrative and human resources assistance for an organization of over 800 employees on a daily basis.
  • maintain employees records on companys human resources information systems (hris).

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5 Human Resources Jobs

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11. Powerpoint

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high Demand
Here's how Powerpoint is used in Administrative Support Specialist jobs:
  • Develop PowerPoint presentations for the Domestic Violence Section of the Criminal Investigations Division.
  • Assisted with preparation of PowerPoint presentations and Excel spreadsheets for upcoming management meetings.
  • Created PowerPoint presentations, managed spreadsheet information/graphs and provided reports as necessary.
  • Assisted with designing PowerPoint presentation for Dealer Longevity Awards.
  • Created advanced PowerPoint and Word presentations and proposals.
  • Create PowerPoint presentations for customer meetings.
  • Program Knowledge: - Microsoft Works, Office, Excel, PowerPoint, Lotus, Word Pro, and Market Sharp
  • Use various operating systems, such as Microsoft Word, Excel, Outlook, and PowerPoint.
  • Created PowerPoint presentations and process flow charts used for leadership and executive leadership team meetings.
  • Created a standard PowerPoint template to be used for all briefings throughout the agency.
  • Live links from data sets from Excel to PowerPoint and Word.
  • Developed flowcharts, process maps, PowerPoint slides and graphical illustrations.
  • Used Microsoft PowerPoint, Excel, and Word daily.
  • Developed PowerPoint presentations, new processes and reports.
  • Provided training and technical support with PC and Mac systems Produced intensive PowerPoint presentations used in national seminars
  • Scheduled weekly and monthly meetings, developed spreadsheets and powerpoint presentations.
  • Developed MS PowerPoint Slideshows along with excel spreadsheets.
  • Create PowerPoints for NWNY webinars.
  • Prepared correspondence, presentations, spreadsheets, flow charts and reports in Excel, PowerPoint, Visio and Word.
  • Experienced in Powerpoint Experienced in Excel and Word

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1 Powerpoint Jobs

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12. Expense Reports

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high Demand
Here's how Expense Reports is used in Administrative Support Specialist jobs:
  • Arranged travel through internal agents, prepared itinerary and completed expense reports.
  • Prepare managers expense reports, ensuring all proper documentation is attached.
  • Provide coordination and support to leadership for day-to-day activities; documentation, reproduction, and processing expense reports.
  • Book travel for field staff and ensure expense reports are turned in weekly and processed through payroll accordingly.
  • Ensured timely and accurate submission of expense reports for Chairman, CEO, SVP, and Managing Director.
  • Processed all payments for third party billing and monthly expense reports reflecting supporting documents and budget codes.
  • Prepared all monthly expense reports, bonus memos, and hazard-pay reports for over 55 personnel.
  • Act as travel coordinator; book travel, prepare travel documents, complete travel expense reports.
  • Coordinated travel plans and itineraries, completed expense reports, and managed a petty cash budget.
  • Train new employees in the use of People Soft for Travel Authorizations and Expense Reports.
  • Maintain Engineering Manager's personal and business credit card accounts and file expense reports.
  • Administer department budget and prepare and process payments for expense reports and purchases.
  • Created and Submitted expense reports on behalf of traveling faculty.
  • Audit and approve installer time sheets and expense reports.
  • Review and process expense reports for department staff.
  • Process travel expense reports for department personnel.
  • Reviewed and approved expense reports on Concur.
  • Reconciled and completed Travel Expense Reports.
  • Created, completed, and processed all travel itineraries, authorizations and expense reports.
  • Processed employee timesheets, expense reports and vendor invoices.

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13. Technical Support

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high Demand
Here's how Technical Support is used in Administrative Support Specialist jobs:
  • Acted as moderator for teleconferencing events and provide instruction and technical support for participants.
  • Designed standard operating procedures for server and end user technical support.
  • Provided administrative support of consumer warranty contracts for technical support agents.
  • Provided operations management and technical support to the Product Lead, Defense-Wide Transmission Systems (PL DWTS) Operations division.
  • Conduct check out with the business and technical support team for finalizing the changes made to the metadata.
  • Provided on-site and over the phone technical support for issues with desktops and servers and network hardware.
  • Deliver Administrative & Technical Support through all Federal Applications to maintenance customers as outlined by the client.
  • Received tickets through help desk system or phone line, providing first-level local or remote technical support.
  • Performed hosting administration tasks and provided technical support to users of a small website hosting company.
  • Provide on-site technical support for staff, support 300 + end-users and maintain 300 + workstations/laptops.
  • Perform Technical Support for the Classical and Administrative departments of Sony Studios network of 1000+ users.
  • Provide direct support to Branch Head and Staff regarding all administrative and technical support issues.
  • Communicated with vendors and suppliers to purchase parts and coordinated warranty services and technical support.
  • Represented as administrative and technical support to the president of the committee.
  • Provided technical support for desktops, laptops, and printers/scanners.
  • Provided technical support for online and phone systems.
  • Provided technical support on operation of the database.
  • Supplied multi-platform technical support in newly established Network Operating Center serving 37 major clients.
  • Chaired monthly tape hardware/software performance meetings with Storage Administrations, Technical Support, SUN Microsystems.
  • Provide clerical and technical support for company Assist in increasing customer base Record and monitor expenses Raise weekly invoices

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14. Special Projects

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high Demand
Here's how Special Projects is used in Administrative Support Specialist jobs:
  • Completed administrative tasks and special projects as requested not limited to the areas of personnel, budgeting and management of records.
  • Assist in coordination of graduation ceremony, spiritual emphasis week, faculty development meetings, workshops and special projects.
  • Performed copy center and clerical duties as well as editing documents, special projects and reports
  • Assist in planning, research, development, implementation of programs and special projects.
  • Assist in the coordination and completion of special projects as assigned.
  • Delivered special projects: IT department was using factory default system.
  • Assisted with special projects utilizing Microsoft Word, Excel and PowerPoint.
  • Support Asset Management Group and do Special Projects as needed.
  • Assisted other members of Development team with special projects.
  • Assist and support management with special projects as needed.
  • Supported special projects and any other requests for data.
  • Managed and maintained client correspondence and special projects.
  • Perform other special projects or duties when required.
  • Assigned Special Projects as needed.
  • Supervised temporary employees on special projects and provided administrative and project management support for all grant proposals.
  • Organized and processed admission documents Implemented special projects as assigned by supervisor
  • Coordinate and implemented special projects Analyzed and resolved database problems.
  • Conduct special projects as assigned by Director Manage Print Shop staff, providing all campus-wide printing services.
  • Provided secretarial support and worked on special projects, as assigned, for approximately 30 associated.
  • Provided statistical reports as needed Worked on special projects as assigned Maintained the departments filing system

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15. Word Processing

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average Demand
Here's how Word Processing is used in Administrative Support Specialist jobs:
  • Perform diverse administrative duties such as word processing, correspondence, creating presentations and confidential files/records.
  • Coordinated word processing utilizing publishing software to produce publications on deadline.
  • Utilize computer experience for data entry, which includes word processing, spreadsheet software, and other software related to position.
  • Provided administrative support for Vice President of Administration including word processing, creating spreadsheets, reports and presentations, and filing.
  • Provided any and all requests for information, inventories, word processing and problem solving by stores and corporate office.
  • Performed word processing, mailing, faxing, paging, copying, filing, and other administrative and clerical duties.
  • Provided expertise for office automation efforts, including database management, word processing, e-mails, and network functions.
  • Integrated software to generated various documents by using spreadsheets, databases, word processing and Microsoft Office programs.
  • Used word processing, spreadsheet, and graphics office automation software to compose complex correspondence and other documentation.
  • Prepare reports, memos, and other documents using word processing, spreadsheet, and/or presentation software.
  • Used word processing applications to produce various documents such as correspondence, reports, and office memos.
  • Performed production level word processing of statistical, financial and medical reports, memos and letters.
  • Operated office equipment such as telephones, copiers, and word processing equipment.
  • Assist with word processing projects requiring the use of Microsoft Word Office.
  • Use computers for spreadsheets, word processing, and database management.
  • Performed administrative, word processing assignments, as directed.
  • Support office filing as word processing needs.
  • Typed typing/word processing, mail distribution.

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3 Word Processing Jobs

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16. Front Desk

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average Demand
Here's how Front Desk is used in Administrative Support Specialist jobs:
  • Provided data entry, backup on phones, the front desk and maintained data bases for the Administration and Operations Division.
  • Manage front desk by greeting clients and visitors; distribute all incoming calls, packages to staff members.
  • Disciplined Front Desk Employees (if and when needed) by issuing verbal/written warning, and Suspension.
  • Provided 7x24x365 on-call support at all times for all users from the front desk to upper management.
  • Maintained the front desk area, including greeting customers and answering telephone and in-person requests for information.
  • Balance on a daily basis, Covered for front desk once a week daily.
  • Answered phones and worked the front desk in a professional and courteous manner.
  • Used excellent customer skills when relieving receptionist at the front desk.
  • Answered client and employee inquires, answered front desk phone.
  • Maintain professional appearance at front desk and waiting area.
  • Back up to Front Desk Personnel twice a month.
  • Serve as front desk receptionist as needed.
  • Front desk duties and data entry duties.
  • Performed front desk check-in and check-out functions.
  • Serve as front desk relief.
  • Developed office procedures, led orientation trainings, assisted front desk management and organized events
  • Front desk representative, answered phones, set up appointments/ cancelled appointments, mailed letters, and filed.
  • Maintained the front desk and reception area in a neat and organized fashion.
  • Provided additional support assisting in network operations Front Desk reception/coverage to attorneys Daily routines of Mail distribution/shipping/tracking.
  • Full Time Position Provided front desk reception by greeting and directing patients.

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17. Sharepoint

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average Demand
Here's how Sharepoint is used in Administrative Support Specialist jobs:
  • Implemented Document Management System (Microsoft SharePoint Portal Server) for better management and storage of company documentation.
  • Created a SharePoint site to enable access from multiple stakeholders for completion of their assigned portion and to enact version control.
  • Burn training CD's, case and pack with training manuals for instructors and scan routing slips into SharePoint Training program.
  • Assisted with renaming of Contracting Services electronic documents stored on the shared network drive and mapped to the Microsoft SharePoint site.
  • Prepare Letters and memos for visa and passport applications for instructors and enter into SharePoint Passport Management program.
  • Tackled Corporate SharePoint tasking deleting 59,000 obsolete items/users/lists while improving the system performance by 50 per cent.
  • Worked with all J1 staff to build and maintain our SharePoint Portal site.
  • Establish and maintain COOP SharePoint site by providing technical support and updating documents.
  • Used MS Word, Publisher, PowerPoint, Excel and SharePoint.
  • Involved with the migration of legacy systems to SharePoint utilization.
  • Power user for team and department sites on SharePoint.
  • Installed SharePoint Server 2007 for exchanging documents with clients.
  • Acted as Administrator of Microsoft Office SharePoint 2010.
  • Managed SharePoint for new and existing requests.
  • Migrated SharePoint Server to cloud.
  • Maintain database of minutes throughout organization via uploading to Microsoft Sharepoint.
  • Maintained the position description/crediting plan library within Sharepoint.
  • Maintained documentation on the Sharepoint website.
  • Create and maintain SharePoint databases for individual IT support projects.
  • Train End-Users on various computer and VTC systems, such as Sharepoint and Tandberg VTC systems.

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1 Sharepoint Jobs

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18. Internet

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average Demand
Here's how Internet is used in Administrative Support Specialist jobs:
  • Performed data entry tasks for an Internet-based educational service organization.
  • Provided information for analysts using internal and external Internet research.
  • Ordered and maintained supplies inventory utilizing online Internet service.
  • Utilized numerous databases and internet to collect/retrieve diverse records.
  • Utilized Microsoft Office software in performance of duties, such as databases, spreadsheets, word processing and also Internet searches.
  • Train and instruct all users on the software packages, email and internet functionality as well as fingerprint time clock system.
  • Utilized Microsoft FrontPage to manage and update the employee internet, which provided critical information to flight crews 24/7.
  • Performed internet and other web-based technologies to perform searches, research and analysis, and general fact finding.
  • Create and maintain MFM intranet and internet sites and incorporate MFM s weekly events onto the intranet.
  • Assist all departmental staff with special projects; conduct internet research on a variety of HR issues.
  • Provided email support to all subscribers and clients regarding system usage and internet support.
  • Resolved Windows related issues, Internet Explorer issues and other PC software related issues.
  • Set up effective means of communication by intranet and internet for our clientele.
  • Conduct searches to find needed information, using such sources as the Internet.
  • Researched cases through courts, libraries, internet, and local businesses.
  • Solved Internet bandwidth bottleneck and provided redundancy by adding second ISP.
  • Resolved Windows and Internet Explorer issues on desktop and laptop.
  • Maintain MS Exchange Servers, email accounts, daily Server backups, tape storage, antivirus definitions and internet spam filters.
  • Trained staff on computer and internet usageReason for separation: position eliminated due to state budget crisis in 2001.
  • Conducted Internet research and developed requested reports using Excel ( (i.e.

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19. Management System

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Here's how Management System is used in Administrative Support Specialist jobs:
  • Maintained and organized accessible and current vendor management system in accordance with applicable standards, policies and procedures.
  • Prepare support documentation and training materials for end users of document management systems.
  • Maintained the Energy Assistance Program database management system along with corresponding tasks.
  • Operate data capture technology to import digitized documents into document management system.
  • Operated the records staging area and records information management system database.
  • Maintained inventory control management system and coordinated inter-office furniture moves.
  • Propose recommendations for improving content management system capabilities.
  • Overhauled key management system for security procedures.
  • Serve as database administrator for call management system and vehicle registration and citation system, as well as card access system.
  • Entered time and attendance in the Time Labor Management System (TMLS) for staff of 25 personnel.
  • Performed a variety of security administration tasks for the PeopleSoft HRMS (Human Resources Management System).
  • Scanned all new pleadings into the General Counsel Electronic Management Systems (GEMS) database.
  • Updated & entered essential data into the investigative Case Management System (CMS).
  • Train new administrative hires and RIMS (Real Estate Information Management Systems) users.
  • Entered payments into Client Management System.
  • Managed Compliance Training reports within the Learning Management System ensuring leadership and individual contributors deadlines were met.
  • Assisted in education management system record maintenance Co-produce monthly Connections Learning Operations & Enrollment team newsletter
  • Provided guidance and technical assistance to staff with Education Management System record maintenance.
  • Enter data into Purchase Card Management System and General Fund Enterprise Business System for approvals prior to purchasing.
  • Enroll associates in Learning Management System and e-Learning Centra System.

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20. Special Events

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Here's how Special Events is used in Administrative Support Specialist jobs:
  • Maintained ongoing relationships with campus staff and administration to remain current with all marketing and academic components and special events.
  • Designed and printed all materials for special events/fundraisers and prevention/outreach, and co-chaired special events/fundraisers.
  • Assisted the Development Department in planning, organizing, and coordinating community and special events
  • Assisted in coordination of special events
  • Schedule, arrange and coordinate appointments; coordinate conferences, meetings and special events and arrange travel accommodations for office personnel.
  • Schedule and coordinate meetings, appointments and special events for Resident Director, Managers, Senior Management and customers.
  • Prepare presentation documents for trade shows and other special events scheduled to promote outside sales.
  • Planned, organized and participated in Fire Prevention Week special events in eight area schools.
  • Assisted in the Admissions Information sessions at University Open Houses and other Admissions special events.
  • Coordinate projects, meetings, large conferences, and special events for nursing services.
  • Created and maintained databases and assisted in the organization and production of special events.
  • Coordinate and plan department wide retreat, special events for 300 + employees.
  • Coordinate all special events and meetings within and outside of the facility.
  • Assist with special events involving catering, travel, and hotel accommodations.
  • Organized fundraisers, career fairs, workshops, and other special events.
  • Work with government officials to run special events.
  • Coordinated meetings and special events.
  • Research and pursue alternate funding opportunities to underwrite the cost of special events held within the Metroparks.
  • Assisted in special events, such as fundraising activities and the annual meeting.

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21. Telephone Calls

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Here's how Telephone Calls is used in Administrative Support Specialist jobs:
  • Received telephone calls and assured that visitors were properly escorted and adhered to security requirements.
  • Filled in for Receptionist as needed handling a 10-line phone system, fielding telephone calls, and receiving and directing visitors.
  • Assisted with the preparation of materials needed for conferences, appointments, travel, meetings and telephone calls.
  • Receive visitors and telephone calls, managed incoming/outgoing correspondence, serialize letters, sorted/disbursed mail for the department.
  • Received, screened, and routed incoming telephone calls; received visitors; arranged appointments and maintained calendars.
  • Screened telephone calls and directed to the appropriate party by asking appropriate questions and notating answers.
  • Assist with office communications: receives and answer e-mail and telephone calls - takes complete messages.
  • Field telephone calls, receive and direct visitors, documentation creation, and word processing.
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls.
  • Answer and resolve telephone calls from policyholders, authorized third parties and agents.
  • Directed customers and telephone calls to the proper government agency or city manager.
  • Receive and screen all incoming telephone calls to the Dean's office.
  • Receive telephone calls and direct as and where necessary
  • Answered and relayed telephone calls and taken messages.
  • Answered telephone calls regarding insurance questions and claims.
  • Answer telephone calls using multiplied phone system.
  • Reviewed prioritized and took action upon incoming communication including email, postal mail, telephone calls, and internal correspondence.
  • Respond to telephone calls, assist staff and parents and the community in regards to concerns or questions.
  • Receive, screen, and direct telephone calls on multi-line switchboard.
  • Maintained a record and tracker of "pop-up" ideas and tasks that often arose in informal meetings and telephone calls.

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22. Monthly Reports

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Here's how Monthly Reports is used in Administrative Support Specialist jobs:
  • Generated numerous confidential daily and monthly reports and distributed each report to specified managers and associates.
  • Prepared monthly reports to higher headquarters regarding Joint personnel, operational and unit information.
  • Collaborated with Accounting Secretary to manage company spending and create monthly reports.
  • Processed accounting, purchasing and budgetary materials for the department including monthly reports and reconciliations; orders supplies and materials.
  • Prepared monthly reports to management of any funds not collected from wholesalers due to missing or incomplete title work.
  • Scheduled meetings, type memos, agendas, and enter weekly data for monthly reports and invoices.
  • Entered and compiled monthly reports from the orders we received and how much money went out.
  • Provide support to all management staff for daily, weekly, and monthly reports in Excel.
  • Analyze, interpret records, and prepare monthly reports to be sent to home office.
  • Designed Excel templates used to convert data streamlining the timeliness and accuracy of monthly reports.
  • Completed monthly reports from the National Crime Information Center (NCIC).
  • Managed agendas for staff meetings, collect monthly reports from staff members.
  • Processed and reviewed weekly/monthly reports that reflected company's profits and losses.
  • Created weekly and monthly reports using Excel and Microsoft Word.
  • Produced monthly reports using advanced Excel spreadsheet functions.
  • Created weekly and monthly reports and presentations.
  • Documented weekly and monthly reports.
  • Submitted monthly reports, timesheets, daily cash reports and other assigned reports by departmental/ system deadlines.
  • Issue monthly reports to the PI with detail of their grant account activity.
  • Correspond with vendors on a continuing basis to receive necessary certifications and generate monthly reports to track expiration of vendor documentation.

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23. Administrative Functions

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Here's how Administrative Functions is used in Administrative Support Specialist jobs:
  • Perform administrative functions for the Executive Director, Deputy Directors and Program Managers as well as assisting all Supervisory Personnel.
  • Supported company efforts by effectively completing all front-office/administrative functions, including handling incoming/outgoing mail and copying key documentation.
  • Performed administrative, clerical and operational support tasks to senior staff and employees in accomplishing administrative functions.
  • Executed operational administrative functions and provided assistance in other stores areas as needed.
  • Provide administrative functions to four program directors with specific on/off campus programs.
  • Facilitated daily administrative functions, customer service, and patient scheduling.
  • Compose routine correspondence and supervised performance of administrative functions.
  • Perform other administrative functions as required by the Installation Commander
  • Planned and executed a variety of administrative functions.
  • Serve as lead for LOGSA administrative personnel and the authoritative source for administrative functions and regulatory guidance in the Command Group.
  • Maintained a high volume Gynecology Oncology office, assisted in the coordination of clinical and administrative functions on a daily basis.
  • Supervised administrative functions and performed duties at preceding level of skill at division, comparable, or higher level headquarters.
  • Execute all administrative functions essential to the mission of the organization to ensure efficiency and effectiveness of the Office.
  • Handle administrative functions to include filing, typing 35-40 WPM, Microsoft Access experience and Microsoft Application proficiency.
  • Apply knowledge of organization, its functions and regulations to carryout a wide variety of administrative functions.
  • Managed administrative functions including tasks related to promotions, pay awards, budget and evaluations.
  • Provided oversight and control over all administrative functions for the department.
  • Handled all the administrative functions performed in the department.
  • Position Responsibilities Maintained and Supported Administrative functions for multiple large scale network systems.
  • Performed complex administrative functions to support the work of one or more case managers * Prepared documents and presentations.

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24. Staff Members

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Here's how Staff Members is used in Administrative Support Specialist jobs:
  • Produced and reviewed numerous environment documents prepared by staff members for mass reproductions.
  • Provided training to staff members for newly implemented electronic records system.
  • Provided administrative support to staff members across multiple departments.
  • Manage security clearance information for staff members.
  • Created key staff members for programs that CL supports; additionally, taking care of staff reactivation and deactivation requests.
  • Trained new personnel managed training and certification needs and schedules for staff members, created individual training folders and certificates.
  • Collaborated with staff members to ensure accurate sample requests, involving, billing and other office duties.
  • Collaborated with students, parents, professors and other staff members daily about operation of office.
  • Established and maintained strong working relationships with supervisor, staff members, and clients.
  • Assisted other staff members in processing claims and releasing claims benefit payments as needed.
  • Provided support to Medical Director, Department Director, and other staff members.
  • Explained the organization s programs and services available to incoming physician staff members.
  • Assisted departments and staff members on preparation and submission of Direct Pay Requests.
  • Performed, coordinated, and participated with staff members to accomplish work.
  • Oriented new staff members to facility, supplies, and other employees.
  • Supported other staff members in their duties and responsibilities.
  • Supplemented other staff members' reports and projects.
  • Referred identified issues to appropriate staff members.
  • Designed and implemented new policy-procedure handbook and manual for our franchise group, impacting approximately 600 staff members and 70 managers.
  • Organized and conducted "Block Walk" twenty staff members.

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25. Sort

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Here's how Sort is used in Administrative Support Specialist jobs:
  • Eliminated duplicate student Banner IDs in university banner system; sorted student transcripts
  • Gained exceptional skills interpreting pleadings that came in the office daily to be read, sorted and sent throughout the Court system
  • Sorted, reviewed, and distributed incoming and outgoing mail; prepared, compose and ensured timely of routing written inquiries.
  • Answered telephones and transferred calls to appropriate staff members, sorted and distributed incoming communication data, including letters and mail.
  • Sorted and routed mail, maintained employee attendance records, ordered supplies, filled records manually and/or electronically.
  • Compile, copy, sort and file records of office activities, business transactions, and other activities.
  • Collaborated with the Business Office to sort out student financial issues to permit student admission and registration.
  • Performed monthly budget analysis Collected, sorted, and distributed incoming mail, and posts outgoing mail.
  • Received, sorted and routed incoming mail to distribution points by organizational designations and by name.
  • Collect, sort, distribute, or prepare mail, messages, or courier deliveries.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Sorted and batched claims and correspondence by type and line of business.
  • Received, sorted, and distributed shipments for maintenance inventory.
  • Collected, sorted and read through documents needed for copying.
  • Delivered, sorted and distributed all incoming internal mail.
  • Sorted, organized and filed new forms.
  • Sorted and distributed faxes and mail.
  • Filed and sorted medical records.
  • Sorted mail with mail machine.
  • Provided quality customer service Sort, reviewed, screened and distributed incoming and outgoing mail.

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26. Scheduling Meetings

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Here's how Scheduling Meetings is used in Administrative Support Specialist jobs:
  • Provided support to company president by scheduling meetings and completing assigned projects.
  • Communicated regularly with VP direct reports, students, vendors and staff, scheduling meetings and addressing concerns.
  • Provided general assistance to President and CFO including answering calls, scheduling meetings and correspondence with clients.
  • Maintained appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Assisted with travel arrangements, travel expense reports, and scheduling meetings.
  • Maintained calendars, scheduling meetings, appointments and travel.
  • Managed and coordinating the calendar for 25 personalists and 3 managers; scheduling meetings, travel accommodations and conference preparations.

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27. Records Management

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Here's how Records Management is used in Administrative Support Specialist jobs:
  • Collaborated with department heads and provided administrative professional support, provided records management, orders processing, and front office operations.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing administrative/secretarial work.
  • Provided support in the areas of general clerical, office management, personnel records management
  • Identify, analyze and recommend deliver enhancements to database records management systems and software.
  • Managed records managements systems and maintained and submitted medical records to providers.
  • Conducted records management inspections and self-inspection program for the entire unit.
  • Provided administrative support to the Records Management section.
  • Manage an organization's records management program.
  • Performed records management and suspense control requirements.
  • Managed and updated the Office of Chief Information Officer - Records Management web page for Office of the Information Management team.
  • Served as records management POC for division to ensure all records are maintained by appropriate regulation guidelines.
  • Ensured all files were properly being maintained through the Records Management Program to ensure accurate filing system.
  • Organized and maintained all inventory for the (FAA) in Records Management Division for file management.
  • Support the day-to-day operations of Office Services & Corporate Records Management at Corporate HQ facility.
  • Completed necessary spreadsheets and records management systems to track cases for further use.
  • Point of contact for all records management including updating and maintaining files.
  • Serve as a liaison for records management
  • Provided Medical Records Management Carefully reviewed medical records for accuracy and completion as required by insurance companies.
  • Maintain, manage and recommend improvements to the electronic document and database records management system.
  • Assist in coordinating records management for the deputate and in responding to FIOAs as appropriate.

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28. Meeting Minutes

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Here's how Meeting Minutes is used in Administrative Support Specialist jobs:
  • Prepared Board meeting minutes, maintained case files, answered questions related to upcoming cases, processed zoning permits.
  • General offices duties including; Answer phones, file, schedule meetings, taking meeting minutes, and emailing.
  • Analyze and anticipate the needs of the executive team; Participated in meetings, recorded and reported meeting minutes.
  • Booked conference rooms for meetings, ordered lunch for meetings, took meeting minutes and then distributed office wide.
  • Organize and attend weekly meetings; generate meeting minutes, as well as meeting packages.
  • Set up team meetings, provided meeting agendas, meeting minutes and task tracking.
  • Record weekly meeting minutes and track action items to ensure accountability and final completion.
  • Prepare agenda and monthly meeting packets; transcribe meeting minutes for Performance Improvement meetings.
  • Schedule conference rooms, prepare and set up meetings, and take meeting minutes.
  • Populated web page with time-sensitive agendas, presentations, and meeting minutes.
  • Transcribed meeting minutes from cassette tape to memorandum format in MS Word.
  • Composed and typed appropriate correspondence, reports, and meeting minutes.
  • Attend monthly Medical Directors meetings and take appropriate meeting minutes.
  • Recorded meeting minutes and prepared meeting documents for review.
  • Organized and maintained department meeting minutes and summaries.
  • Create Meeting Minutes for Directorate level meetings.
  • Take meeting minutes and distribute to participants.
  • Construct meeting minutes for select committee meetings.
  • Take and transcribe meeting minutes.
  • Recorded meeting minutes for weekly meeting with Director, Nurse Practitioners andPsychiatrists.

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29. Administrative Tasks

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Here's how Administrative Tasks is used in Administrative Support Specialist jobs:
  • Performed clerical and administrative tasks in support of operations such as handling confidential information, filing and retrieving documents.
  • Supervised and trained newly assigned clerks to accurately document and perform administrative tasks to support a highly operational organization.
  • Performed technical and administrative tasks that allowed military personnel to train and focus on operational missions.
  • Worked independently and with co-workers completing various administrative tasks supporting the department's faculty office.
  • Provide administrative support, technical publication and administrative tasks.
  • Perform routine and confidential administrative tasks
  • Prepared daily reports for audit and review for day to day administrative tasks such as maintaining information files and processing reports.
  • Created and maintained daily spreadsheets, carried out administrative tasks and conducted business transactions in a positive and efficient manner.
  • Performed various administrative tasks such as monthly utilization reports, payroll, nurse staff incentive programs and surgery scheduling.
  • Demonstrate effective planning, prioritization, time management, follow up and organizational skills for all the administrative tasks.
  • Performed administrative tasks for approximately seven attorneys in the Human Rights Law Division and the ICE Ethics Office.
  • Perform other administrative tasks such as scanning, answering the phone, and faxing manual contracts to clients.
  • Complete administrative tasks as requested, including data entry, filing, mailings, copying, etc.
  • In-processed and trained all new hires on daily administrative tasks, allowing managers to concentrate on operations.
  • Performed daily administrative tasks for the FD-FCS Division Chief, Deputy, and twelve Action Officers.
  • Maintain conference and media room schedules and calendars; answering questions and numerous other administrative tasks.
  • Performed other administrative tasks such as filing, preparing documents, and data entry.
  • Perform administrative tasks for all new hire paperwork.
  • Assisted senior management with all administrative tasks, including correspondence, newsletter writing/editing, training, data collecting and compiling.
  • Handle multiple administrative tasks and duties with a minimum of oversight, effectively prioritizing tasks as priorities may shift.

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30. Suite

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low Demand
Here's how Suite is used in Administrative Support Specialist jobs:
  • Compiled technically correct computerized reports using Microsoft suite, free of grammatical errors while exhibiting excellent composition techniques.
  • Provided post award support to Marine Corps Systems Command (MCSC) Marine Corps Common Hardware Suite (MCHS) Program.
  • Possess working knowledge of Military automated systems and Microsoft Office Suite.
  • Design tests in PowerPoint using iSpring Suite plugin and verify completion and scores in MTM (Metrics That Matter).
  • Provided system administration and support duties on the Purchase Order and Inventory Control modules of the Geac Financial Suite.
  • Updated various databases utilizing the Microsoft office suite, and the Di-cennial Applications Personnel Payroll System (DAPPS).
  • Train employees that are not sufficient in the areas of using the Microsoft Suite and other computer programs.
  • Archive historical data as required by company policies Operate fax & copy machine User of Microsoft office suite

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31. High Volume

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Here's how High Volume is used in Administrative Support Specialist jobs:
  • Coordinated and maintained high volume correspondence for billing and account records, medical certifications, and name change forms.
  • Maintain all incoming calls and answer a high volume of miscellaneous inquiries concerning active and close cases.
  • Supported a high volume of customer, peers, and vendor interaction through written and verbal correspondence.
  • Proofread a high volume of documents for grammar and formatting with a high degree of accuracy.
  • Received and screened a high volume of internal and external communications, including email and mail.
  • Converted, accurately, high volumes of lab orders into a newly integrated lab system interface.
  • Provide first level support in high volume - Hardware and software troubleshooting and repair.
  • Utilized IMS lead software and Prevail to manage and maintain high volume leads.
  • Manage Office Services invoices, purchase requests, and high volume of supplies.
  • Answer a high volume of calls and assist with problem solving skills.
  • Procured materials on a high volume level for multiple Navy Contracts.
  • Handled high volume of inbound calls from internal and external customers.
  • Processed high volumes of company and employee I.D.
  • Maintained high volume leads from various referral sources.
  • Maintained a high volume filing system.
  • Prioritized and Batched material for data entry Completed a high volume of data entry
  • Organize and maintain high volume of electronic and hardcopy files.

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32. Office Operations

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Here's how Office Operations is used in Administrative Support Specialist jobs:
  • Budget and research office operations activities, coordinated reports, prepared memos regarding toxic chemical storage management.
  • Plan and organize office operations to include publications and forms administration and office administrative procedures.
  • Provided employees/customers with guidance and answer customer questions regarding office operations.
  • Coordinate office operations and maintain records and databases.
  • Handled office operations and established policies and procedures.
  • Managed daily office operations and maintenance of equipment.
  • Maintain office operations and ensure that they run smoothly and accurately throughout the office on a day to day basis.
  • Supervised and managed the renovation projects to ensure cost stayed within the budget while ensure office operations was not interrupted.
  • Trained incoming staff and managed/oversaw front office operations on tasks that are carried out by junior officers.
  • Managed daily office operations and maintenance of equipment, maintaining accurate records for all business supplies.
  • Determined Tricare eligibility and manage office operations for medical staff and clinic providers.
  • Maintained continuity of office operations during the 2009 Presidential transition, and trained other Assistants on NSC business processes.
  • Maintain office operations during the absence of the Country Attach and staff.

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33. Ensure Compliance

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Here's how Ensure Compliance is used in Administrative Support Specialist jobs:
  • Conducted quality assurance on acquisition related documentation drafted to ensure compliance with regulation and DHS standards.
  • Reviewed activities of personnel to ensure compliance with federal and international statues.
  • Monitor and control account activities to ensure compliance with internal administrative processes.
  • Verified employment to ensure compliance with underwriting guidelines.
  • Provided guidance and advice to managers, supervisors, and staff action officer on daily requirements, and ensure compliance.
  • Researched new and existing policies, programs, and initiatives relevant to critical infrastructure to ensure compliance.
  • Audited contracts and new hire paperwork to ensure compliance with Customer contractual agreements and obligations.
  • Helped to ensure compliance with all Department of Labor regulations and publications.
  • Meet and maintain relationships with government funded business to ensure compliance.
  • Managed IT documentation and revisions to ensure compliance.
  • Adhere to procedures and ensure compliance.
  • Managed workflow to ensure timely processing of cases to ensure compliance with government performance and accountability requirements.
  • Scan and upload all documents in CampusVue Track daily reports to ensure compliance is being met

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34. Clerical Support

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Here's how Clerical Support is used in Administrative Support Specialist jobs:
  • Streamlined clerical support area, ensured accuracy and expedience of daily order entry and saved significant man-hours.
  • Provided complex administrative and clerical support to Medical Director, Department Director and staff members.
  • Provided clerical support to staff in housing operations, including supervisors and director.
  • Provided complete administrative and clerical support for a satellite office health care provider.
  • Provided general clerical support and great customer service in an office environment.
  • Provide professional office administration, advanced customer service, and clerical support.
  • Managed administrative and clerical support for multiple agencies.
  • Provided clerical support to Corporate Indenture Officers.
  • Performed Administrative/Clerical support for several client organizations.
  • Performed diverse duties in areas of operations, patient records and visits, administrative and clerical support, and scheduling.
  • Ordered office supplies for the division, processed expense reports, scheduled meetings and provided other clerical support as needed.
  • Provided executive assistance and clerical support to the Engineering and Emissions Department of Chrysler Jeep Truck.
  • Provided secretarial and clerical support to the department head, supervisors and staff.
  • Perform administrative clerical support duties in support of the Army Recruiting mission.
  • Assisted with general clerical support as needed.
  • Provide clerical support to other departments.
  • Supported Living Specialist Provide clerical support and assistance to the agency, opening, sorting, distributing and filing incoming mail.
  • Core Competencies: Provided clerical support to 6 department managers.
  • Coordinated information flow and communication within the Market Development Department, and provided administrative and clerical support to department manager .

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35. Office Staff

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low Demand
Here's how Office Staff is used in Administrative Support Specialist jobs:
  • Established procedures for training administrative/office staff more efficiently cutting orientation time in half.
  • Oversee personnel functions of Division and directly supervise subordinate office staff.
  • Communicated and prioritized to management team or office staff.
  • Provided administrative support to office staff.
  • Worked with staff, leaders, and vendors to provide and maintain systems and services to members and national office staff.
  • Establish and train office staff on SharePoint directory for storage of office reference and data materials.
  • Provided administrative guidance to all office staff, and support services for staff and visitors.
  • Prepare and assist with travel authorization and vouchers and perform timekeeping duties for office staff.
  • Assisted upper management and diverse office staff as needed and all other duties assigned.
  • Maintained division office staff time and attendance through Castle database.
  • Correspond with field and Joint Field Office staff as directed/needed.
  • Maintain calendar for FPA/LANDFIRE supervisors and office staff.
  • Managed schedule for office staff and 60 installers.
  • Monitored department budgets, ordered texts and materials through purchase orders,managed office staff and addressed student and parent concerns
  • Supervised a team of 3 Photoshop specialists and 2 office staff.

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36. Medicaid

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low Demand
Here's how Medicaid is used in Administrative Support Specialist jobs:
  • Research contractual obligations and Medicaid rules and regulations.
  • Collaborated with 18 state agencies on behalf of the Director of Finance to develop initiatives for Medicaid beneficiaries and 400 providers.
  • Developed analysis tools for use in monthly PRTF incidents, Verification of Medicaid B&C-NC Tracks.
  • Entered data into computer to check Medicaid status and Department of Health and Environmental Control program status.
  • Register Medicaid cases for children coming in to foster care and/or that are being adopted.
  • Processed cash and credit card payments for Medicaid and Medicare into the system daily.
  • Cooperated with Medicare, Medicaid and private insurance providers to resolve billing issues.
  • Submitted electronic claims (Medicare, Medicaid and private insurance).
  • Assisted customers with Medicaid; SCHIP through DC Health Link.
  • Maintained information in excel for Fresh Start research Medicaid program.
  • Facilitate weekly conference calls with Medicaid to resolve payer issues.
  • Assist patients with Medicaid Carolina Access physician changes.
  • Bill Medicaid for services provide on weekly basis.
  • Processed Commercial, Medicaid, Medicare, and Supplemental Claims ~Associate provider's liaison, providing assistance with their billing.
  • Verify Medicaid and IPRS eligibility to bill services to correctsources of payment.
  • Full Time Position Bill Medicaid medical claims on the Medicaid web portal.

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37. Appropriate Person

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Here's how Appropriate Person is used in Administrative Support Specialist jobs:
  • Distributed confidential reports, documents, correspondence and forms to appropriate personnel.
  • Retrieved and disseminated mail and route correspondence to appropriate personnel.
  • Prepare meeting agenda items; attend and participate in meetings; take meeting minutes and distribute to appropriate personnel as assigned.
  • Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
  • Answered and routed phone calls to appropriate personnel, operated word processing manuscripts, letters and documents.
  • Received and review incoming and outgoing correspondence; routing to appropriate personnel for actions or response.
  • Answered telephone calls and referred callers to appropriate persons, took messages and greeted visitors.
  • Answered phones and directed calls to appropriate personnel as well as handled walk in clients.
  • Route faxes to the appropriate person or department and update the system accordingly.
  • Attended meetings, produced minutes of meetings and distributed to appropriate personnel.
  • Prepared correspondence and ensured that it was sent to the appropriate person.
  • Answer phones, take messages and re-direct calls to appropriate persons.
  • Routed all travel requests to appropriate persons for signature.
  • Corresponded with appropriate personnel to resolve system portal issues.
  • Refer to appropriate personnel for complex requests.
  • Answer phones and transfer to appropriate person.
  • Tracked and monitored assigned tasks and followed up with appropriate personnel to ensure responses prepared and deadlines met.
  • Answer multi-line phone system and direct the calls to the appropriate person.

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38. Fedex

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low Demand
Here's how Fedex is used in Administrative Support Specialist jobs:
  • Performed shipping/distribution functions via FedEx.
  • Handled all mail whether it was incoming or outgoing via FedEx, ups, or regular mail.
  • Utilized expertise of NAF and APF contracting, Army NAF/APF regulations, FEDEX Coordinator.
  • Received and distributed parcels and mail from USPS, DHL, FedEx and UPS.
  • Maintained travel, supplies, and FedEx budgets, utilizing Excel spreadsheets.
  • Coordinated shipping and receiving of FedEx packages.
  • Obtained office log of employee in/out transfers * Scheduled delivery pick-ups for FEDEX, UPS, and United States Postal Service
  • Handled all scanning, imaging, and indexing of files Documented incoming and outgoing UPS, FEDEX and DHL packages.
  • Order credit reports Collect required documentation from Branch Managers via email, phone or FEDEX.
  • Create labels for Fedex express shipments.
  • Record all incoming packages (US Mail, UPS, FedEx, and DHL) and contacting all recipients.

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39. Daily Operations

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low Demand
Here's how Daily Operations is used in Administrative Support Specialist jobs:
  • Coordinated, planned and supported daily operations and administrative functions.
  • Planned and coordinated daily operations, maintained office equipment.
  • Manage work load of multiple personnel to ensure high ranking official is able to meet the requirements established for daily operations
  • Helped manage daily operations including assisting with equipment sales and delivery of weekend events that grossed $10,000 in revenue.
  • Managed front office functions and daily operations supporting department chief, 43 staff members, and more than 200 students.
  • Facilitated daily operations by preparing reports, memos, distribution lists and letters using Excel and Word Processing software.
  • Purchased retail support forms and supplies for 135 Hallmark stores, which were used for their daily operations.
  • Assist Colonel Campbell and Major Steele with the planning implementation of daily operations for the Bureau of Services.
  • Identify issues; recommend solutions; and implement decisions in daily operations under supervision of the Medical Director.
  • Managed daily operations and support for 22 servers, 350 workstations, and over 250 end users.
  • Assist, as needed, in the daily operations of the office of the Chief of Police.
  • Maintained office supplies, managed daily operations, prepared correspondence and processed incoming and outgoing mail.
  • Lead daily operations of an 8 person Travel Logistics team serving over 1000 employees.
  • Supervised the daily operations of a Department of Defense training section supporting 120 detachments.
  • Ordered and kept current all library supplies necessary for daily operations.
  • Handled the daily operations of managing reports and data entry.
  • Handle various accounts and assist managers with daily operations/office duties.
  • Assist shelter manager with daily operations.
  • Supervised daily operations of the Organization, coordinated activities between departments and outside venders.
  • Supported the daily operations of the office and all of the members of the radiologist team.

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40. Hard Copy

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Here's how Hard Copy is used in Administrative Support Specialist jobs:
  • Maintain agency hard copy and electronic records and serve as principle point of contact for all requests with electronic records.
  • Completed requests for documents by researching various resources and transmitted either electronically or as a hard copy.
  • Print all necessary SF-50's to bring hard copy OPF up to date before forwarding to NRC.
  • Developed layout design and executed final release and distribution (electronic and hard copy).
  • Managed and coordinated the hard copy cable pick-up from the Executive Secretariat of the USPTO.
  • Scan hard copy documents into computer TIFF and PDF files using Kodak and Fujitsu scanners.
  • Maintain files in both electronic and hard copy formats for record keeping purposes
  • Maintained a chronological file of all actions, electronically and hard copy.
  • Scan all specified hard copy documents and save to secure electronic folders.
  • Opened and closed all files, electronically and in hard copy.
  • Manage engineering reports; maintain electronic and hard copy documents.
  • Perform both hard copy filing and electronic procedures.
  • Maintain hard copy and electronic filing system.
  • Managed hard copy and electronic files.
  • Provided executive-level administrative support to the Chief Compliance Officer Maintained hard copy and electronic filing system.
  • Organize and maintain electronic and hard copy files of all OC-25 s.Independently serve as the Facilities Modification Coordinator.
  • Set up hard copy files, lite filing and work in the mailroom.
  • Restructured & maintained archiving of all hard copy files in offsite facility.

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41. DTS

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low Demand
Here's how DTS is used in Administrative Support Specialist jobs:
  • Coordinated DTS travel; Maintained Outlook Calendar, processed reports and formatted/edited correspondence as required.
  • Prepare draft travel authorizations and vouchers for the Commander and Deputy, using the online Defense Travel System (DTS.)
  • Initiate and reviews travel orders including processing/reviewing vouchers for the PdM ICE Team using DTS (Defense Travel System).
  • Created travel authorizations and completed Travel Sub-vouchers for PM MST Government Employees using the Defense Travel System (DTS).
  • Provided administrative assistance to organizational DTS users and acted as a liaison between DTS users and the DTS Service Desk.
  • TRAVEL CLERK DTS ADMINISTRATOR: Processed over 300 travel authorizations and vouchers maintaining a 416k Budget with ZERO deficiencies.
  • Prepared travel orders and arrangements in accordance with the Army Defense Travel System (DTS).
  • Added all new-coming personnel to J1 DTS list and ensured all outgoing personnel were detached.
  • Assisted personnel with Travel Orders/Voucher preparation utilizing the Defense Travel System (DTS).
  • Create Travel authorizations for travel in the Defense Travel System (DTS).
  • Process travel packages and reimbursements using Defense Tracking System (DTS).
  • Processed travel requests using the Defense Travel System (DTS).
  • Served as the organizational POC for DTS support issues.

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42. Computer System

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low Demand
Here's how Computer System is used in Administrative Support Specialist jobs:
  • Input patient information in computer system to establish electronic patient medical and billing file.
  • Input patients information into computer system and updated information as needed.
  • Performed wiring and daily maintenance of internal computer systems.
  • Operate office machines, such as copiers, scanners, facsimile, phone and personal computer systems.
  • Operated computer system using WordPerfect, Word for Windows, Excel, Network and various other applications.
  • Analyzed system logs and identified potential issues with computer systems to prevent customer problems.
  • Use NCIC computer system to report stolen items, criminal histories, etc.
  • Point of contact for end-user desktop technical support, user computer systems.
  • Created customer's profiles and schedule and reschedule appointments in computer system.
  • Maintained status log on correspondence actions, manually and in computer system.
  • Verified that information in the computer system was up-to-date and accurate.
  • Updated computer system with borrower's current debt to income results.
  • Used AS-400, V-Connect, I-Connect computer systems.
  • Process of orders in computer system.
  • Maintained smooth operation of multi-user computer systems, including coordination with systems and Network administrators.
  • Supervised the disposition of unserviceable unclassified and classified computer systems and office equipment.

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43. Patient Care

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low Demand
Here's how Patient Care is used in Administrative Support Specialist jobs:
  • Utilize various software applications to identify and record confidential information that impacts patient care.
  • Provide general administrative support for all areas of patient care
  • Provided exceptional patient care and compassion.
  • Provide administrative support and coordination for all aspects of patient care for both new and/or established patients, i.e.
  • Played a critical role in facilitating all aspects of new patient care.
  • Relayed any clinical information that may assist in patient care.
  • Enter data into patient care related data bases.
  • Performed accounts receivable, provided assistance with recertification visits, audited patient's medical records, and transcription of patient care plans

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44. Routine Correspondence

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low Demand
Here's how Routine Correspondence is used in Administrative Support Specialist jobs:
  • Provided clerical/administrative support, including composition and preparation of routine correspondence and presentations using computer software applications.
  • Draft routine correspondence including notes, letters, memos, etc., and compile reports and other materials.
  • Compose and prepare routine correspondence, rental notices, letters, and material for advertisement
  • Research information and prepare routine correspondence, memoranda, and other documents for supervisor review and approval.
  • Prepared and typing routine correspondence, letters, memoranda, and reports from rough drafts, oral or written instructions.
  • Reviewed routine correspondence and memoranda for grammar, punctuation and consistency with the organization's style and format.
  • Type routine correspondence, memoranda, reports, orders and other office documents.
  • Compose and type routine correspondence and memoranda.

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45. Conference Calls

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low Demand
Here's how Conference Calls is used in Administrative Support Specialist jobs:
  • Coordinate high-level conference calls, meetings and complex calendar management.
  • Coordinated meetings, and facilitated conference calls.
  • Manage multiple, complex calendars, which includes planning meetings and scheduling conference calls for several executives.
  • Scheduled teleconference calls, established & created meeting event agenda and recorded minutes for weekly staff meetings.
  • Create, distribute links and instructions for conference calls and Department of Defense Direct Connect Online.
  • Scheduled meetings, conference calls and reserved conference rooms as requested by the federal employees.
  • Set up conference calls, meetings, and maintained schedules of key law partners.
  • Schedule meetings, conference calls, book conference rooms, prepare documents for meeting.
  • Booked travel, set up conference calls, arranged meetings and maintained calendars.
  • Schedule meetings and conference calls as well as distribute mail and faxes.
  • Managed calendars and scheduled meetings, conference calls and events.
  • Coordinated committee conference calls and managed phone systems.
  • Scheduled meetings and conference calls for counselor.
  • Provided administrative support for a GSA contract Administrative duties included typing, filing, managing automatic telephone database, conference calls.
  • Compiled briefing charts, presentations and coordination of conference rooms using Vault Teleconference calls.

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46. Scheduling Appointments

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Here's how Scheduling Appointments is used in Administrative Support Specialist jobs:
  • Increased overall efficiency by scheduling appointments, following up with referrals, and developed contract language to verify benefit eligibility.
  • Supported other departments within office, scheduling appointments and transferring calls.
  • Conduct book keeping, clerical, and scheduling appointments.
  • Assist clients with scheduling appointments.
  • Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
  • Provide customer service by handling a multi-line phone system, greeting clients and scheduling appointments for attorneys and paralegals.

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47. Insurance Companies

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low Demand
Here's how Insurance Companies is used in Administrative Support Specialist jobs:
  • Communicated with these agencies along with medical personnel and physicians performing outside medical examinations for insurance companies.
  • Act as liaison between ownership group, various vendors, employee insurance companies, and management staff from all cafes.
  • Provide release of medical records to attorneys and insurance companies while maintaining a strict adherence to all HIPPA guidelines.
  • Work with other service providers, claims adjuster, and insurance companies to obtain, correct or provide information.
  • Prepared and sent court documentation for foreclosure department to clear title with insurance companies.
  • Send information to insurance companies needed to appeal claims so they will pay.
  • Call insurance companies to verify coverage also check coverage on websites.
  • Prepare document support to submit to Insurance Companies for claims processing.
  • Considered primary contact for patients, pharmacies, and insurance companies.
  • Verify patient coverage with insurance companies and calculate patient charges.
  • Obtain prior authorization from the insurance companies before procedure.
  • Enter patient data, file insurance, set up payment plans, and review EOBs from insurance companies.
  • Submitted request for proposal to major insurance companies for health benefits Prepared 401K and wealth management plans
  • Submit paper claims to Aetna, Cigna and other major insurance companies.

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48. DOD

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low Demand
Here's how DOD is used in Administrative Support Specialist jobs:
  • Provide administrative support on correspondence in accordance with DoD policies and regulations.
  • Prepared documents that are accurate and in compliance with DOD, ARMY, and USAREC guidelines and procedures.
  • Compiled and sent quarterly and annual reports for Army budget of over $200M to DoD.
  • Ensured mail conforms to Army and DoD Postal regulations.
  • Provide administrative support in a DoD Acquisition office.
  • Review course syllabi to ensure grammatical correctness and ensure it is in accordance with DoD policies and regulations.
  • Submitted new hire packets to DoD and DoS candidates processing for deployment.

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49. Active Directory

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low Demand
Here's how Active Directory is used in Administrative Support Specialist jobs:
  • Participate in multiple transitions and cross forest Active Directory/Exchange migrations.
  • Utilized Active Directory setting up new employee's accounts as well as cleaning up the AD removing old and unused accounts.
  • Use SCVMM, Active Directory, and LogMeIn Rescue to troubleshoot and maintain systems on an infrastructure of over 1000 systems.
  • Used MS Active Directory to reset user passwords and to add and delete users, computers to government domain.
  • Created, removed and modified Active Directory accounts, administering remote access rights and mortgage industry account permissions.
  • Perform multiple large scale Microsoft Active Directory and Exchange migration/upgrade projects for the Oklahoma State wide IT consolidation.
  • Establish and maintain Active Directory database, user s accounts and profile.
  • Key Technologies/Skills: Active Directory, PeopleSoft, Microsoft Office 2011, 2013
  • Managed Active Directory accounts and oversaw MS Windows servers.
  • Implemented Active Directory Group Policies.
  • Helped in rolling out Active Directory for a multi-location organization including international offices.
  • Administrated Active Directory accounts, users and groups, Domains, resources, logins, VPN remote access.
  • Administered hybrid o365 EAC & Exchange, Managed hybrid Azure & on premises Active Directory with Powershell support.
  • Manage 12,000+ Microsoft Exchange mailboxes in a large Active Directory environment using multiple administrative tools and Powershell.
  • Managed Active Directory, Exchange JDE, Citrix and Lotus accounts and security.
  • Administered users both locally server-side as well as through Active Directory.

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50. Military Personnel

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low Demand
Here's how Military Personnel is used in Administrative Support Specialist jobs:
  • Coordinated and prepared personnel administrative requirements for both civilian, military personnel, and provided liaison between MITRE Corp and Division.
  • Assisted staff in completing workload assignments, and provided assistance to subordinate headquarters and units on military personnel matters.
  • Prepared travel authorizations and vouchers for all military personnel in the Directorate and updated and maintained Directorate website.
  • Provided direct and efficient customer service and support to all military personnel.
  • Processed military personnel for separation and retirement.
  • Managed all pay and time cards and attendance issues for civilian employees and leave requests for military personnel.
  • Process administrative updates and changes to Soldier's Military Personnel Record Jacket.
  • Provided administration support for 46 military personnel and civilian contractors Honorable discharge
  • Provide customer service to civilian and military personnel, answer multi-line phones, file correspondence, personnel record and publication.

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Administrative Support Specialist Jobs

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20 Most Common Skills For An Administrative Support Specialist

Office Supplies

18.0%

Personnel Files

12.8%

Database

10.5%

Customer Service

8.7%

Data Entry

7.5%

Financial Statements

6.7%

Purchase Orders

5.0%

Travel Arrangements

4.0%

Phone Calls

3.9%

Human Resources

2.7%

Powerpoint

2.7%

Expense Reports

2.6%

Technical Support

2.2%

Special Projects

2.1%

Word Processing

2.0%

Front Desk

2.0%

Sharepoint

1.7%

Internet

1.7%

Management System

1.7%

Special Events

1.6%
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Typical Skill-Sets Required For An Administrative Support Specialist

Rank Skill
1 Office Supplies 13.9%
2 Personnel Files 9.9%
3 Database 8.1%
4 Customer Service 6.7%
5 Data Entry 5.7%
6 Financial Statements 5.2%
7 Purchase Orders 3.9%
8 Travel Arrangements 3.1%
9 Phone Calls 3.0%
10 Human Resources 2.1%
11 Powerpoint 2.0%
12 Expense Reports 2.0%
13 Technical Support 1.7%
14 Special Projects 1.6%
15 Word Processing 1.5%
16 Front Desk 1.5%
17 Sharepoint 1.3%
18 Internet 1.3%
19 Management System 1.3%
20 Special Events 1.3%
21 Telephone Calls 1.2%
22 Monthly Reports 1.2%
23 Administrative Functions 1.2%
24 Staff Members 1.2%
25 Sort 1.1%
26 Scheduling Meetings 1.1%
27 Records Management 1.1%
28 Meeting Minutes 1.1%
29 Administrative Tasks 1.0%
30 Suite 0.9%
31 High Volume 0.8%
32 Office Operations 0.8%
33 Ensure Compliance 0.7%
34 Clerical Support 0.7%
35 Office Staff 0.7%
36 Medicaid 0.7%
37 Appropriate Person 0.6%
38 Fedex 0.6%
39 Daily Operations 0.6%
40 Hard Copy 0.6%
41 DTS 0.6%
42 Computer System 0.6%
43 Patient Care 0.6%
44 Routine Correspondence 0.6%
45 Conference Calls 0.6%
46 Scheduling Appointments 0.5%
47 Insurance Companies 0.5%
48 DOD 0.5%
49 Active Directory 0.5%
50 Military Personnel 0.5%
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36,830 Administrative Support Specialist Jobs

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