Administrator jobs in Alameda, CA - 913 jobs

Head of Stock Admin page is loaded## Head of Stock Adminlocations: Fremont, South Bldg, California - USAposted on: Posted Todayjob requisition id: NX-2898**Job Description:**The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company's equity plans.The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.**Key Responsibilities****Equity Program Management*** Oversee administration of the company's equity programs, including stock options, RSUs, and ESPPs.* Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.* Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.* Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.* Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.* Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.* Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.* Prepare internal process documentation, support audit requests, and maintain governance materials.* Educate employees and leaders on the structure, value, and long-term benefits of equity awards.**Compensation Support & Analytics*** Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.* Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.* Assist with market benchmarking, job leveling, and pay equity studies.* Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.* Support preparation of communication materials, dashboards, and leadership presentations.**Finance Partnership & Internal Controls**Finance partnership* Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.* Understanding of ASC 718 for stock-based compensation expense calculations and reporting* Support monthly/quarterly and year-end close activities related to equity compensation.* Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables Compliance & controls* Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.* Drive continuous process improvements to enhance efficiency, accuracy, and governance.* Support external audits ensuring compliant equity records**Analytics, Compliance & Reporting*** Provide analytical insights to support compensation and equity decision-making.* Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.* Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.* Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.**Qualifications****Education & Experience*** Bachelor's degree in business, Finance, HR, or related field* 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.* Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.* Experience working with Finance, Legal, and Stock Administration partners.* Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E\*TRADE.* Exposure to compensation processes including merit, bonus, and total compensation reviews.* Experience in SEC compliance: Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy statement**Skills & Competencies*** Advanced Excel and analytical skills; strong focus on accuracy and data integrity.* Deep understanding of equity program management, burn rate tracking, and internal controls.* Ability to communicate complex information clearly and effectively to various audiences.* Strong organizational and project management skills with a focus on cross-functional execution.* Comfort operating in a dynamic, fast-growing, and global organization.**Key Attributes*** Exceptional attention to detail - ensures precision in data, documentation, and reporting.* Demonstrates integrity and discretion when handling confidential information.* Analytical and process-driven, with a mindset for continuous improvement and operational excellence.* Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.* Proactive, organized, and adaptable, thriving in a high-growth, fast-paced environment.* Strategic thinker who connects data insights to business impact.* Passionate about fairness, transparency, and employee ownership, reflecting Nextpower's culture and mission.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. The annual salary range for this position is $210,000 to $230,000. At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we're building the foundation for the world's next generation of clean energy infrastructure.Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.# **We are Nextpower**[](blob:********************************************************************************** / 1:21 #J-18808-Ljbffr

Contract Administrator - Heavy Civil Construction (California) Mountain Cascade, Inc . Mountain Cascade is seeking an experienced Contract Administrator to support our Heavy Civil Construction operations throughout California. As a leading contractor in the industry, we pride ourselves on delivering high-quality infrastructure projects in a collaborative and safety-focused environment. The ideal candidate will demonstrate strong organizational skills, knowledge of California labor laws, and the ability to thrive in a fast-paced project setting. Position Summary: The Contract Administrator plays a critical role in managing the full lifecycle of subcontracts, trucking, material supply, and consultant agreements. This includes drafting, negotiation, execution, compliance, and contract close-out. The position works closely with Project Management, Legal, and Procurement to ensure all contractual activities align with Mountain Cascade's standards and California regulations. Key Responsibilities: Draft, review, and negotiate subcontracts, trucking, consultant, and purchase order agreements based on project scopes and California construction requirements. Work with Project Managers to convert quotes and scopes into executable contracts. Track and maintain a contract log to monitor status, execution, and compliance documentation. Ensure compliance with California-specific requirements including: AB5 (independent contractor classification) DIR registration, prevailing wage laws, and skilled & trained workforce standards Manage subcontractor insurance, bonding, business licenses, and compliance documents before mobilization. Act as the OCIP Administrator on applicable projects. Coordinate with accounting and procurement to align contract values and purchase orders. Process and maintain contract change orders, amendments, and close-out documentation. Support subcontractor onboarding, prequalification, and compliance tracking. Communicate with Legal and Risk Management regarding contract terms, exceptions, and disputes. Preferred Qualifications: 3-5 years of experience in contract administration within heavy civil or public works construction (California experience required). Strong understanding of California labor and construction law, including AB5 and public agency compliance. Familiarity with OCIP/CCIP insurance programs and vendor onboarding. Proficient with Sage and Microsoft Office. Highly organized, proactive, and effective communicator. To Apply: Please send your resume to **********************

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community You Will Join: Machine Learning and Artificial Intelligence are at the heart of the Airbnb product. From Trust to Payments, and from Customer Service to Marketing we rely on ML to ensure that guests and hosts have the best possible experience with Airbnb. The Community Support Products (CSP) Machine Learning team is the core team responsible for driving CSxAI (Customer Support x Artificial Intelligence) initiatives by adopting the Generative AI technologies to enable an intelligent, scalable and exceptional service experience. The team develops and enhances various AI models, ML services and tools including LLM fine-tuning and optimization, RAG/Search, LLM evaluation and testing automation, feedback-based learning and guardrail for a wide range of applications in Airbnb. The richness of Airbnb's data, the complexity of its marketplace and the variety innate in our product mean that we need to operate at the state of the art of AI practice. We are committed to investing in long term innovation to solve the complex problems we face, and to do that we need the very best experts in ML and AI to join us. The Difference You Will Make: We believe our current customer experiences in these domains are only scratching the surface of the innovations that are possible, and that science is at the heart of delivering a step-function change for our Guest and and Host on Airbnb. You will build and leverage cutting edge AI technologies to transform Airbnb's customer service by delivering personalized, easy-to-use and proactive customer service experience. Many of the initiatives you'll tackle are in their early conceptual stages. You will have the opportunity to shape these ideas from inception to production, turning visionary concepts into impactful realities. A Typical Day: Envision, champion, and support the development of novel ML systems, product integrations, and performance optimizations to solve real-world problems Work cross-functionally with product, design, and other engineering counterparts to design and build efficient AI solutions for Airbnb CS products Learn and share the latest AI/ML technologies with the team. Your Expertise: PhD/Master's degree, preferably in CS, or equivalent experience 6/9+ years of ML engineering experience, with ownership responsibility over large-scale software systems Background in the design and development of AI and ML systems and services, and a deep passion for building efficient and scalable ML-powered products Experience with LLM driven chatbot and Agentic AI products would be a big plus Excellent communication skills and the ability to work well within a team and with teams across the engineering, product & design organizations Our Commitment To Inclusion & Belonging: Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply. We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: reasonableaccommodations@airbnb.com . Please include your full name, the role you're applying for and the accommodation necessary to assist you with the recruiting process. We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application. How We'll Take Care of You: Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits. #J-18808-Ljbffr

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Seniors At Home offers a wide range of services to help older adults live safe, healthy, and independent lives, including home care, personal assistant services, companionship, and specialized dementia and palliative care. We provide the Bay Area's leading continuum of care for aging adults. POSITION SUMMARY: Under the supervision of the Business Office Manager, the Payroll and Billing Coordinator provides administrative support for the payroll and billing operations for Seniors At Home, with 60-70% of the role focused on payroll‑related responsibilities. This includes assisting with weekly payroll preparation and data entry, reviewing and verifying weekly time and attendance records, identifying and resolving discrepancies, and responding to payroll questions in a timely and professional manner. The role helps ensure accurate, compliant, and efficient payroll processing in coordination with HR and Finance. In addition to payroll responsibilities, the Payroll and Billing Coordinator also supports client billing and insurance submission activities, assists with revenue‑related data entry and basic reconciliations, and provides general business office and administrative support for the SAH program and JFCS headquarters. COMPENSATION AND BENEFITS: Pay Range: $25.00 - $28.00 per hour (depending on experience) Employment Type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays), annually 3 weeks of vacation and 2 weeks of sick leave, annually ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Reviews and processes weekly timesheet data for approximately 250 homecare workers and personal assistants, ensuring accurate recording of work hours at the appropriate pay and bill rates Works closely with Staffing Coordinators, Homecare Managers, HR Representatives/Payroll team, homecare workers, and personal assistants to reconcile all payroll questions or discrepancies, ensuring that all payroll‑related issues are addressed in coordination with the HR Business Partner and that responses are provided as directed by the HR Business Partner and the Business Office Manager In coordination with the Business Office Manager, works with department supervisors and homecare staff to improve compliance with billing procedures, including but not limited to: incomplete timesheet data, unverified client visits, billing and pay rates, opening and closing of paperwork Assists with the preparation of invoices for all client charges across Seniors At Home program components Manages billing for long‑term care insurance, including pulling invoices, preparing weekly care logs, coding and reconciling invoices, and ensuring compliance with insurance processes Generates payroll and billing reports for interdepartmental communication or processing (e.g., stipend reports, training reports, billing and payroll dashboards) and prepares additional monthly and quarterly reports as requested by the Business Office Manager JOB QUALIFICATIONS: High School diploma or equivalent required; Associate's Degree in Business, Communication, or related is strongly preferred A minimum of 3 years of full‑time experience in payroll processing in a high‑volume, detail‑oriented environment Hands‑on experience with basic billing or invoicing process Experience with database management or data tracking systems preferred Basic knowledge of California payroll practices and wage‑and‑hour requirements, including overtime, meal/rest periods, and accurate timekeeping, or the ability to learn these quickly with guidance Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required Experience with CRM platforms, and/or case management software preferred All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. #J-18808-Ljbffr

Are you looking for a new position with a stable company that promotes from withing? This commercial real estate/property management firm located in Sunnyvale is seeking a Leasing Administrator to join their team. Excellent benefits!! The Lease Administrator is responsible for managing the full lifecycle of commercial lease documentation and ensuring compliance, accuracy, and efficiency in all leasing processes. This role supports property management, brokerage, and ownership by maintaining organized records, preparing key documents, and coordinating critical lease-related activities. Duties Include: Review and edit leases to ensure proper content, accuracy, and compliance. Prepare and maintain detailed lease abstracts. Draft new leases, amendments, renewals (MTM, NNN, License agreements, etc.), and related documents. Update, proof, and finalize agreements for signatures and correct data. Input new leases and associated information into the property database. Maintain complete and compliant lease files, including certificates of insurance and required tenant documents. Generate new tenant files and process tenant applications, ensuring all necessary documents are collected. Track lease renewal dates and ensure timely preparation of renewal documents. Maintain client and tenant information accurately. Generate reports and maintain tracking logs (e.g., available space listings, tenant waivers, renewal logs). Review files and agreements regularly for required updates and consistency. Review incoming CAM charges and audit them against lease terms. Maintain and update CAM reconciliation databases. Request supporting documentation for invoices and reconcile amounts as needed. Review rent-ups and adjustments for accuracy. Audit incoming rent invoices against lease agreements. Serve as a liaison between brokers, tenants, property management, and ownership. Coordinate property tours for brokers and ownership. Conduct occasional building visits, including coordinating photos for marketing purposes. Maintain current site plans and space plans. Assist with various projects and perform additional daily administrative tasks as needed. Qualifications: At least 3 years' experience in lease administration MS Office Yardi experience- a plus!

Your new company Our client is a leading national developer-builder specializing in large-scale multifamily projects that shape communities and deliver exceptional living experiences. They are looking to hire a detail-orientated Construction Project Administrator to support multiple construction projects across Millbrae and the South Bay Area. Your new role As the Construction Project Administrator, you will join a dynamic team and provide critical administrative support for multifamily projects. This role ensures smooth operations by managing documentation, contracts, schedules, and communication between stakeholders. Key Responsibilities: Documentation Oversight: Maintain accurate project records, including meeting minutes, progress reports, and official correspondence Communication Liaison: Serve as a key point of contact between Executives, Project Managers, subcontractors, and vendors Contract Management: Support the administrative process for submittals, change orders, and help maintain compliance with contractual requirements Schedule Coordination: Organize meetings, track milestones, and ensure timely completion of project deliverables Material & Financial Coordination: Support procurement processes and assist with pay estimates, billing, and budget tracking What you'll need to succeed 1-5 years Construction Project Administrative experience working with a General Contractor or subcontractor Proficiency with construction and collaboration tools (e.g., project management platforms, plan review software, spreadsheets). Strong organizational skills with the ability to juggle multiple deadlines without dropping the details Clear, professional communication with field and office teams; comfortable running meetings and documenting decisions What you'll get in return High-visibility on multiple high-profile multifamily projects in the heart of Silicon Valley Collaborative team culture with strong field/office partnership Competitive compensation and comprehensive benefits with long term job stability supported by a strong pipeline of projects for the next 10+ years. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your resume, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Supermicro is a Top Tier provider of advanced server, storage, and networking solutions for Data Center, Cloud Computing, Enterprise IT, Hadoop/ Big Data, Hyperscale, HPC and IoT/Embedded customers worldwide. We are the #5 fastest growing company among the Silicon Valley Top 50 technology firms. Our unprecedented global expansion has provided us with the opportunity to offer a large number of new positions to the technology community. We seek talented, passionate, and committed engineers, technologists, and business leaders to join us. Job Summary: Super Micro Computer, Inc. is seeking an energetic and detail-oriented Billing Operations Administrator to join our Accounting and Finance team. If you are an efficient, organized individual who thrives in a fast-paced environment, this may be the perfect opportunity for you. You take pride in accuracy, enjoy managing multiple priorities, and find satisfaction in meeting goals as part of a collaborative team. This is a great opportunity to join a world-class company that continues to grow year over year. Essential Duties and Responsibilities: Process purchase orders for products and services, ensuring accuracy and compliance with internal procedures. Coordinate with the Sales Team to address and resolve order-related issues and collaborate closely with the AR team to minimize billing errors. Manage order releasing for all order types and ensure timely processing within established guidelines. Handle order voids and rebills per customer requests and internal corrections, maintaining proper documentation for each transaction. Compile and review daily credit notes and the void & rebill list for AR team reconciliation before end of day. Prepare and issue Proforma Invoices (PIs) to support prepayment processing, customer payments, customs clearance, and product swaps. Create and process Certificates of Origin (COOs) based on export invoices, ensuring proper documentation for customs clearance. Upload invoices to customer portals for payment and follow up as needed to support timely collection. Manage extended warranty billing for applicable orders, ensuring accuracy and alignment with contract terms. Coordinate workflow among multiple departments to maintain efficiency and accuracy in all billing operations Qualifications: High school diploma with 2+ years of customer service, billing, or order processing experience; AA degree preferred. Strong attention to detail, accuracy, and time management skills. Excellent communication skills (both written and verbal) and ability to work effectively with all levels of the organization. Proven ability to manage multiple tasks simultaneously and meet deadlines. Proficiency in Microsoft Office; experience with SAP is a plus. Salary Range $28.00 - $30.00 The salary offered will depend on several factors, including your location, level, education, training, specific skills, years of experience, and comparison to other employees already in this role. In addition to a comprehensive benefits package, candidates may be eligible for other forms of compensation, such as participation in bonus and equity award programs. EEO Statement Supermicro is an Equal Opportunity Employer and embraces diversity in our employee population. It is the policy of Supermicro to provide equal opportunity to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status or special disabled veteran, marital status, pregnancy, genetic information, or any other legally protected status.

Job Title: MQ Administrator Job Type: Contract Work Schedule: On-site Rate: $60-w2 ,Based on experience Open to C2C candidates as well. Responsibilities We are looking for a MQ administrator with extensive experience with messaging -IBM MQ, active MQ, streaming kafka. Must be able to work independently. Primary skills: Messaging and streaming Automation exp nice to have Tools: confluent Kafka About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Pramod Kumar (pramod.k@maxonic.com/ *************** for more details.

Boys & Girls Clubs of Oakland (BGCO) Development Admin Coordinator Hiring Manager: Vice President, Advancement & Development Type: Full-Time, Exempt Annual Salary: $75,000 The Administrative Development Coordinator is the operational cornerstone of the Advancement Team, focused on executing critical administrative, data management, and compliance tasks essential to BGCO's fundraising success. This role ensures the seamless and accurate processing of all donations, maintains the donor database integrity, and provides vital logistical support for events and grant tracking. This position reports to the Vice President, Advancement & Development, and enables the team to secure the resources needed to support over 2,000 youth in East and West Oakland. Core Responsibilities 1. Donor Database and Gift Processing Gift Entry & Reconciliation: Process all incoming donations (cash, checks, online, stock, in-kind) accurately and promptly in the donor database (CRM). Database Integrity: Maintain the accuracy, completeness, and cleanliness of donor records, managing contact updates, preference flags, and gift histories. Financial Oversight: Reconcile donation batches daily and monthly with the Finance Department, ensuring alignment between the CRM and General Ledger (GL) reports. 2. Donor Stewardship and Acknowledgement Tax Receipting: Manage the full acknowledgement cycle, including drafting personalized thank-you letters, generating official tax receipts, and ensuring clear communication of the non-tax deductible portion (FMV) of event tickets or auction purchases. Correspondence: Prepare and format professional correspondence, reports, and presentation materials for the VP of Advancement and the Board of Directors. Moves Management Support: Track donor communication touchpoints, actions, and research notes to support the major gift cultivation pipeline. 3. Administrative and Compliance Support Grant File Management: Organize and archive all essential grant documentation (proposals, reports, budget sheets, and compliance documents) for audit-readiness. Team Logistics: Manage scheduling, coordinate team meetings, process expense reports, and order supplies for the Advancement Team. Compliance: Ensure all gift processing and record-keeping procedures adhere to IRS regulations, BGCO & BGCA standards, and donor privacy policies. 4. Event and Campaign Support Event Logistics: Manage administrative tasks for major fundraisers, particularly the two major fundraisers Salute to Youth and Town Ball. This includes generating and managing guest lists, seating charts, coordinating RSVPs, and preparing event materials (signage, programs). Campaign Support: Assist in preparing mailing lists, formatting communication pieces, and managing logistical tasks for direct mail and digital solicitations (e.g., Spring Appeal, Year-End Appeal, and Community Engagements). Qualifications and Requirements Associate's or Bachelor's degree preferred, or equivalent experience in office administration. Minimum of 2 years of experience in an administrative support role, preferably within a fundraising or finance department. Technical Proficiency: High proficiency with CRM/donor database systems (Salesforce) (essential for gift processing) and advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint). Data Competence: Exceptional attention to detail, organization, and a demonstrated ability to handle sensitive financial information with discretion. Communication: Excellent verbal and written communication skills, required for professional donor correspondence. Cultural Competence: A commitment to serving a diverse, low-income population and supporting BGCO's mission in East and West Oakland. Work Environment The position is based out of the BGCO administrative office but requires occasional support for evening and weekend events. Candidates must complete Livescan and staff training, maintaining strict professional boundaries and confidentiality while working with youth. Benefit Package: 100% coverage of Medical (with dependent care), Dental, and Vision Paid Vacation, Holidays, and Sick Leave Long Term Disability Life Insurance Pension Training and professional development opportunities To apply: Submit a resume, cover letter, writing sample to ************************** with subject line “BGCO Development Admin Coordinator.” The deadline to apply is Friday, January 30 or when the position is filled. If your submission is aligned with the position, you will be contacted.

About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth

The Project Administrator will be responsible for troubleshooting issues, revamping timelines, giving status reports to the program manager and the project managers and making changes as necessary to ensure the project progresses Project Administrator Duties and Responsibilities Prepare job folders Review job packages and complete checklists Review as-built documentation and completion form Assist PM with managing/tracking work authorizations Filing of Daily reports Managing and routing LME forms for signatures Updating Monday.com project statuses Data entry/reporting Qualification's Associates Degree or 3 years prior Project Administrative work Self-directed Database Management The ability to work independently, and being highly motivated Must be able to work in a fast-paced and deadline driven environment Carry out tasks in a timely and accurate manner Detail-oriented, dependable and trustworthy

Need California based candidates only SQL Server DBA with a solid background in data modeling Onsite - San Francisco/ San Ramon, CA Experience : 12+ years What are the top 3 skills required for this role? 1. Hands-on experience administering SQL Server databases across multiple versions (2012, 2014, 2019, etc.) 2. Data modeling experience, including enterprise-scale model design and implementation 3. Creating data flows and architecture diagrams Key Responsibilities • Administer, configure, and maintain SQL Server databases (including Always On, backups, indexing, integrity checks, and security audits) • Design and build conceptual, logical, and physical data models to support business requirements and analytics use cases • Develop and maintain enterprise data architecture, including data integration, data movement, and data storage strategies • Define and enforce data architecture standards, best practices • Create and document data flows and architecture diagrams using industry-standard tools (e.g., Visio, Lucidchart, ERWIN) • Reverse-engineer schemas, perform data profiling, and evaluate models for discrepancies and optimization opportunities • Implement and enforce modeling standards (normalization, star schema, data vault, 3NF) using tools such as ERWIN or similar • Monitor system health, automate detection of anomalous database activity, and ensure compliance with enterprise policies • Collaborate with engineering, analytics, and business teams to deliver robust data solutions Required Qualifications • 12+ years of hands-on experience administering SQL Server databases across multiple versions (2012, 2014, 2019, etc.) • 3+ years of data modeling experience, including enterprise-scale model design and implementation • Experience in creating data flows and architecture diagrams • Proficiency in SQL, Python, and PowerShell scripting for automation and data management • Experience with data modeling tools (ERWIN or similar) and advanced modeling techniques • Strong communication skills and ability to work independently and collaboratively

Construction Testing Services, is a leading provider of independent third-party construction inspection services. We ensure project compliance, safety, and quality across various construction sectors. We are seeking a diligent and detail-oriented Sales Administrator to support our dynamic sales team and streamline our sales operations. The ideal candidate will be the organizational backbone of the sales department, managing administrative tasks, coordinating schedules, processing documentation, and ensuring seamless communication between the sales team, clients, and field inspectors. Key Responsibilities Sales Documentation & CRM Management: Maintain and update client records, sales activities, and pipeline data within the Customer Relationship Management (CRM) software (e.g., Salesforce, HubSpot). Generate, proofread, and format client proposals, contracts, service agreements, and presentation materials. Ensure all sales documentation is accurate, compliant with company standards, and filed appropriately. Proposal and Bid Coordination: Assist the sales team in preparing Request for Proposal (RFP) responses and bid submissions. Coordinate input from technical teams to gather necessary documentation for complex bids. Communication & Support: Serve as the primary point of contact for incoming sales inquiries via phone and email, routing leads to the appropriate sales manager. Liaise between the sales team and operational/field teams to ensure smooth client onboarding and service delivery. Reporting and Analysis: Generate regular sales reports (e.g., pipeline status, lead conversion rates, weekly activity summaries) for management review. Assist with sales forecasting activities and performance analysis. General Administrative Duties: Coordinate meeting schedules, travel arrangements, and expense reports for the sales team. Manage office supplies inventory for the sales department. Qualifications and Skills Experience Minimum of 2 years of experience in a sales support, administrative, or operations role. Experience within the construction, engineering, architecture, or related technical services industry is highly preferred. Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro. Strong familiarity with CRM software platforms (e.g., Salesforce, HubSpot). Excellent organizational skills and attention to detail; ability to manage multiple projects and deadlines simultaneously. Exceptional written and verbal communication skills. Ability to work independently and collaboratively in a fast-paced environment. Education Associate's or Bachelor's degree in Business Administration, Marketing, or a related field is preferred.

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

✨ Now Hiring: Part-Time Office Coordinator / Receptionist (Temp-to-Hire) 📍 Menlo Park & San Francisco | Onsite | 24-30 hours/week 💼 Confidential - Top-Tier Venture Capital Firm We're partnering with a prestigious and confidential venture capital firm to hire a polished, articulate, and service-oriented Office Coordinator / Receptionist. This is a temp-to-hire opportunity, ideal for someone who thrives in a fast-paced, high-touch environment and enjoys being the face and voice of a top-tier organization. 🗓️ Schedule: Part-time (3-4 days/week), 24-30 hours 📍 Location: Onsite in Menlo Park with one day needed in San Francisco 🕒 Potential to convert to full-time after ~3 months 🔹 What You'll Do: Greet and host guests, entrepreneurs, and investors with warmth and professionalism Answer and direct calls, manage front desk operations Maintain appearance and function of office space and conference rooms Support internal teams with office logistics, scheduling, and facilities coordination Manage supplies, mail, deliveries, and vendor communications 🔹 What We're Looking For: Prior receptionist, office coordinator, or hospitality experience Strong EQ and interpersonal skills-comfortable interacting with high-profile guests Proactive, organized, and adaptable in a dynamic office setting Tech-savvy: Microsoft Office, Google Calendar, and AV basics College degree preferred, or equivalent experience If you're seeking a refined, high-caliber environment without the demands of a full-time schedule-or if you're returning to the workforce-this is a fantastic opportunity to join a respected firm with potential for long-term growth.

: Nexthop AI is a team of industry-leading professionals with deep hardware and software expertise spanning silicon, systems, network operations and cloud development, dedicated to building innovative, bleeding-edge solutions for large-scale AI deployments. The team culture thrives on collaboration, creativity and fun while delivering foundational technologies for next-generation AI infrastructure. Job Responsibilities: Own all aspects of lab deployments for multiple eng teams (Software, Test, POC, Hardware), from initial setup and configuration to ongoing maintenance and optimization of lab infrastructure. Collaborate closely with engineering teams to understand their lab requirements and provide tailored solutions. Design, implement, and maintain robust and scalable lab setups, including network infrastructure, server systems, power & cable management, specialized equipment, and software tools. Maintain environment to high standards for customer or partner visits and minimize outages by maintaining the lab at ideal operating conditions Regularly document asset information and topologies and manage downtimes Collaborate with IT to adhere to corporate policies and have security patches or upgrades rolled out in a timely fashion Play a key role in shaping the lab's evolution within a growing company - contribute to establishing best practices, challenge existing processes, and help define the future of the lab infrastructure. Implement planning and forecasting for growth and manage inventory of servers, networking gear, cables/optics and other lab equipment to ensure availability, and operational efficiency Manage vendor relationships for lab equipment and services, ensuring cost-effectiveness and timely delivery. Qualifications: We're seeking individuals who thrive in a fast-paced, collaborative startup and possess exceptional problem-solving and communication skills and a strong aptitude for taking initiative and learning. Additionally we value individuals who practice and instill user empathy. The following skills are essential for this role, Bachelor's degree in Computer Science, Information Technology, Electrical Engineering, or a related field with a minimum of 5 years of experience in lab administration or IT infrastructure management. Experience in the design and implementation of datacenters including power management, rack selection and cabling/optics technologies. Solid understanding of networking principles and technologies (e.g., TCP/IP, VLANs, routing, switching). Familiarity with lab automation tools and scripting languages (e.g., Python, Bash) is a plus. Excellent communication and interpersonal skills, with the ability to effectively collaborate with technical teams and solid organizational skills is a must. Comfortable taking initiative, asking clarifying questions, and driving solutions within a fast-paced environment. Why Us: Our company bolsters all the advantages of working at a startup with the expertise of a seasoned team who have successfully built startups into thriving companies. Here you'll have the unique opportunity to enable our growth and define datacenter standards, establish best practices from the ground up, and directly influence the direction of our infrastructure. If you are excited to implement cutting-edge labs that look like data centers and define operational best practice and be a part of shaping a burgeoning company, this is the place for you.

Hello, We have the following job opening. This is an extremely urgent position with immediate interview and start. Please respond ASAP if interested. Peoplesoft Admin/DBA Lead Duration: 18-36 months Required Qualifications Bachelor's degree in related area and/or equivalent experience/training 5+ years of experience in application and database administration of PeopleSoft with multiple interfaces to other systems (PeopleSoft Portal/Interaction Hub, third party applications, etc.) Application upgrade and PeopleTools Upgrade experience including development of roadmaps and project plans Hands-on knowledge of PeopleSoft 9.1 or above, PeopleTools 8.5.x, Integration Broker, the Component Interface, and Oracle Databases, PL/SQL Working knowledge and experience with PeopleSoft technologies such as PeopleSoft Update Manager, Change Assistance, Integration Broker, and Secure Enterprise Search. Experience with third-party migration tools of PeopleSoft objects between environments Working knowledge of network and server infrastructure and architecture. Experience with administering the Dell STAT SCM toolset, especially around implementing automated code migration paths. Qualifications 5+ years of experience in application and database administration of PeopleSoft with multiple interfaces to other systems (PeopleSoft Portal/Interaction Hub, third party applications, etc.) Additional Information All your information will be kept confidential according to EEO guidelines.

FLSA Status: Exempt Department: Information Technology Reports To: Director, Infrastructure and Systems Support Employee Unit: Employees in this classification are represented by Service Employees International Union (SEIU) Local No. 521 The Systems Database Administrator is responsible for database security, integrity, performance, availability, and recoverability of databases, database servers, and related systems. In addition, the Systems Database Administrator is responsible for installing, configuring, and maintaining database servers, databases, related objects, and related software and for database security in support of SCFHP objectives and regulatory compliance. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. * Provide technical management and support for the organization's database environments to ensure database security, integrity, performance, availability and recoverability of databases, database servers, and related systems. * Develop, implement, and periodically test backup and recovery plan for the production of critical databases to ensure the business continuity plan is accurate and effective. * Ensure database security by controlling access to databases through authentication and authorization and performing auditing of database usage and active users. * Audit database security and user access to ensure HIPPA regulatory law reporting requirements are met. * Monitor database server resources to ensure production environments meet performance and availability requirements. * Install, test, secure and maintain new versions of database software, patches and other associated software application changes or upgrades. * Provide storage and capacity planning, long and short term, to ensure adequate space is available for all database environments. * Document database architecture, including developing and maintaining database installation and configuration procedures, data governance program, change control deployment procedures, and SQL coding guidelines. * Work with the application development team to ensure that appropriate and efficient SQL is coded and tested prior to production deployment. * Perform other related duties as required or assigned. REQUIREMENTS - Required (R) Desired (D) The requirements listed below are representative of the knowledge, skill, and/or ability required or desired. * Bachelor's Degree in Computer Science, or related field, or equivalent experience, training or coursework. (R) * Minimum three years of experience serving as a systems database administrator in a Microsoft SQL Server environment with versions currently supported by Microsoft. (R) * Microsoft Certified Solutions Expert (MCSE). (D) * Minimum three years of experience maintaining multiple database environments and regions to support production, development and test areas of business systems; including managing database security, database tuning, query optimization, and application code deployment. (R) * Minimum three years of experience SQL Scripting and Command Shell scripting. (R) * Minimum three years of experience with any of the following applicable languages/platforms: .NET, PERL, Java, SAS, VB, C++, or other modern programming language or related software. (R) * Minimum three years of experience with MS SQL Business Intelligence tools (SSRS, SSIS, SSAS) or other enterprise business intelligence software. (R) * Experience maintaining a data warehouse database environment, including managing and enforcing data governance and coding best practice. (R) * Ability to create and maintain documentation of source code, application installation processes, technical specifications, and data governance program. (R) * Working knowledge of and the ability to efficiently operate all applicable computer software including computer applications such as Outlook, Word and Excel. (R) * Ability to use a keyboard with moderate speed and a high level of accuracy. (R) * Excellent communication skills including the ability to express oneself clearly and concisely when providing service to SCFHP internal departments, providers and outside entities over the telephone, in person or in writing. (R) * Ability to think and work effectively under pressure and accurately prioritize and complete tasks within established timeframes. (R) * Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position. (R) * Ability to maintain confidentiality. (R) * Ability to comply with SCFHP's policies and procedures. (R) * Ability to perform the job safely with respect to others, to property, and to individual safety. (R) WORKING CONDITIONS Generally, duties are primarily performed in an office environment while sitting or standing at a desk. Incumbents are subject to frequent contact with and interruptions by co-workers, supervisors, and plan members or providers in person, by telephone, and by work-related electronic communications. PHYSICAL REQUIREMENTS Incumbents must be able to perform the essential functions of this job, with or without reasonable accommodation: * Mobility Requirements: regular bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies and sit or stand for extended periods of time; (R) * Lifting Requirements: regularly lift and carry files, notebooks, and office supplies that may weigh up to 5 pounds; (R) * Visual Requirements: ability to read information in printed materials and on a computer screen; perform close-up work; clarity of vision is required at 20 inches or less; (R) * Dexterity Requirements: regular use of hands, wrists, and finger movements; ability to perform repetitive motion (keyboard); writing (note-taking); ability to operate a computer keyboard and other office equipment (R) * Hearing/Talking Requirements: ability to hear normal speech, hear and talk to exchange information in person and on telephone; (R) * Reasoning Requirements: ability to think and work effectively under pressure; ability to effectively serve customers; decision making, maintain a concentrated level of attention to information communicated in person and by telephone throughout a typical workday; attention to detail. (R) ENVIRONMENTAL CONDITIONS General office conditions. May be exposed to moderate noise levels.

Company: Highway West Vacations Job Title: Hospitality Administrator Property: Costanoa Status: Part Time Starting Pay: $16.90 per hour Benefits: We offer a competitive compensation package with Company paid employee only health insurance, vacation and sick time, Company paid holidays, life insurance, and employee discounts! Job Description: Highway West Vacations is seeking a reliable, detail-oriented Hospitality Administrator to support on-site financial and administrative operations. This role is ideal for an individual who enjoys working with numbers, maintaining organized records, and supporting hospitality operations in a fast-paced environment. The Hospitality Administrator will assist with daily financial reconciliation, invoice processing, and general office administration while serving as a key support resource for on-site leadership and vendor coordination. Key Responsibilities Financial & Administrative Support Reconcile daily cash payments, ensuring accuracy and consistency with system-generated reports Reconcile each day independently and report any discrepancies between reports and physical cash drops to designated leadership Review, organize, and process incoming invoices, or route them to the appropriate manager for submission Ensure all invoice line items are charged to the correct financial accounts Assist with basic accounting documentation and recordkeeping Mail & Office Management Organize and distribute incoming and outgoing mail, primarily consisting of vendor invoices, government correspondence, and internal communications Coordinate delivery of correspondence to live-on-site staff as needed Support general office organization and document filing Additional Administrative Duties Assist with ordering office supplies or tools as needed Provide support with organizing accounting or administrative records Perform additional office and administrative tasks as assigned, based on business needs Qualifications High school diploma or equivalent required Preferred: 1-2 years of experience in administrative support, accounts payable, payroll, or hospitality administration Preferred: Associate's Degree in Business Administration or a related field Strong organizational skills with exceptional attention to detail Ability to manage multiple priorities and meet deadlines Excellent written and verbal communication skills with a strong customer service focus Proficiency in Microsoft Office Suite, particularly Excel Experience with Yardi software preferred Ability to work independently and collaboratively as part of a team Strong analytical and problem-solving skills Familiarity with basic accounting principles and compliance standards Ability to work on feet for extended periods Flexibility to work evenings, weekends, and holidays as needed Proof of eligibility to work in the United States HWV Hospitality Services Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. #HWV1