How to hire an administrator assistant/teacher's assistant

How to hire an administrator assistant/teacher's assistant, step by step

Here's a step-by-step administrator assistant/teacher's assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an administrator assistant/teacher's assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new administrator assistant/teacher's assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you post your administrator assistant/teacher's assistant job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find an administrator assistant/teacher's assistant for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An administrator assistant/teacher's assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, administrator assistants/teacher's assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   The following list breaks down different types of administrator assistants/teacher's assistants and their corresponding salaries.

   Type of Administrator Assistant/Teacher's Assistant	Description	Hourly rate
   Administrator Assistant/Teacher's Assistant	Teacher assistants work under a teacher’s supervision to give students additional attention and instruction.	$12-22
   Day Care Teacher	A Daycare Teacher is a professional who educates young children and toddlers with lessons and daily activities. Daycare Teachers perform various tasks that include grading student assignments and worksheets, encouraging good manners and positive behavior, and stimulating students intellectually using different learning methods such as games and stories... Show more	$10-20
   Pre-K Teacher	Pre-K teachers play an essential role in the lives of young children ages three to five years old by developing and nurturing their interest in subjects appropriate for their age. They promote a creative learning environment and encourage social interactions among students while providing the fundamental educational foundation that will prepare them for a successful start to kindergarten... Show more	$13-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Child Care
   • Mathematics
   • Front Desk
   • Administrative Tasks
   • PowerPoint
   • CPR
   • Classroom Management
   • Word Processing
   • Tuition Payments
   • Parent-Teacher Conferences
   • Pre-K
   • Telephone Calls
   • Office Equipment
   • Scheduling Appointments

   Check all skills

   Responsibilities:

   • Manage student supervision in various environments including classrooms, halls, cafeterias, schoolyards, gymnasiums, and field trip locations.
   • Assist lead teacher with daily curriculum and activities for Pre-K and kindergarteners.
   • Observe students' performance, and record relevant data to complete IEP and assess progress.
   • Fill in for teachers grades Pre-K through high school level and a day to day basis.
   • Work with families and children who have IEP's in the classroom on a weekly basis.
   • Amend current curriculum standards to create a more cohesive mathematics program with clear goals from kindergarten through 8th grade.

3. Make a budget

   Including a salary range in your administrator assistant/teacher's assistant job description is a great way to entice the best and brightest candidates. An administrator assistant/teacher's assistant salary can vary based on several factors:

   • Location. For example, administrator assistants/teacher's assistants' average salary in tennessee is 37% less than in alaska.
   • Seniority. Entry-level administrator assistants/teacher's assistants earn 41% less than senior-level administrator assistants/teacher's assistants.
   • Certifications. An administrator assistant/teacher's assistant with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in an administrator assistant/teacher's assistant's salary.

   Average administrator assistant/teacher's assistant salary

   $35,605yearly

   $17.12 hourly rate

   ---

   Entry-level administrator assistant/teacher's assistant salary

   $27,000 yearly salary

   Updated January 22, 2026

4. Writing an administrator assistant/teacher's assistant job description

   An administrator assistant/teacher's assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of an administrator assistant/teacher's assistant job description:

   Administrator assistant/teacher's assistant job description example

   We are in need of a highly organized, high-energy, and patient team member.
   
   The Administrative Assistant supports the Center Directors in scheduling appointments, students, teachers, and handles reception functions and student activities.
   
   Center hours range from 2:30 pm to 7:30 pm Monday through Friday and Saturdays and Sundays from 9:00 am to 2:00 pm.

   We are also open in the summer all day, so hours can begin at 9:00 am. (Part-time weekly hours average between 10-20 hours per week).
   
   Qualifications

   • Enthusiastic, welcoming demeanor and professional customer service skills.
   • Multitasking skills
   • 2 years of office experience.
   • Computer proficient, ready to learn our center operations software.
   • Organizational skills and ability to self-direct.
   • Ability to work well under pressure.
   • Ability to maintain confidentiality.
   • Ability to react to change productively and handle other essential tasks as assigned.
   • AA degree or equivalent experience and education.
   • Ability to prioritize, multi-task, and produce high-quality and accurate work.
   • Ability to create a welcoming and professional front desk environment for our students, families, and community.

   We believe in keeping our staff, students, and community safe. We have the following CDC protocols and have put safety measures in place.

   • • In-Center instruction and conferences are by appointment ONLY.
     • Social distancing is encouraged during breaks.
     • All students and staff are temperature checked and must wash their hands before their sessions.
     • All tables and iPads are sanitized between sessions.
     • Guidelines for safety are posted in the Center.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right administrator assistant/teacher's assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your administrator assistant/teacher's assistant job on Zippia to find and recruit administrator assistant/teacher's assistant candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit administrator assistants/teacher's assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new administrator assistant/teacher's assistant

   Once you've found the administrator assistant/teacher's assistant candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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