Administrator jobs in Bellflower, CA

Surgical Center Administrator (Ambulatory Surgery Center Start-up) Are you a proven Ambulatory Surgery Center (ASC) Administrator ready for a high-impact challenge? We are seeking a dynamic leader to spearhead the ground-up opening of a new two-operating room ASC specializing in GI and Pain Management procedures. This is a hands-on start-up role where you will be instrumental in building the center from the licensure phase through to full accreditation and operational status. The ideal candidate thrives in a fast-paced environment and has a demonstrated track record of successfully launching and managing an ASC. Position Summary & Challenge The Surgical Center Administrator will hold full responsibility for the overall leadership, compliance, and daily operations of the new facility. Your most critical initial accountability will be to coordinate all start-up activities, including equipment procurement, IT/EMR implementation, and successfully guiding the center through state licensure, accreditation (AAAHC/Joint Commission/AAAASF), and Medicare certification. This is an opportunity to put your expertise to the test, navigating the inevitable challenges of a new center opening. You will be tasked with establishing compliant systems, recruiting and managing a small, high-performing team of 10-12 staff, fostering strong physician engagement, and ensuring the efficient delivery of exceptional patient care from day one. Key Responsibilities Project & Startup Management: Lead all aspects of the ASC launch, ensuring a seamless transition from the initial phase to fully accredited and operational status. Accreditation & Compliance: Successfully lead the center through state licensure, accreditation, and CMS Conditions for Coverage to achieve Medicare certification. Develop, implement, and maintain all facility policies and procedures. Operational Leadership: Direct daily center operations, including scheduling, patient flow, quality assessment and performance improvement (QAPI), and physician credentialing/privileging. Financial & Business Management: Develop and manage operating budgets, oversee billing/coding, and manage payer contracting to ensure fiscal responsibility and maximum collections. Human Resources & Leadership: Assist in the recruitment, training, and management of all center staff, fostering a collaborative and compliant work environment. Required Qualifications Education: Bachelor's degree in Healthcare Administration, Business Management, or a related field. Experience: 5-7 years of progressive healthcare management experience, with at least 3 years in an ASC or surgical services leadership role. Start-up Expertise: Proven success in leading an ASC (or similar facility) through the full process of accreditation and/or Medicare certification. Technical Knowledge: Strong command of CMS Conditions for Coverage, accreditation standards (AAAHC/Joint Commission), state licensing requirements, and financial management/budgeting. Preferred (Nice to Have): A clinical background (RN, BSN, or MSN) is a strong plus, as is strategic and operational leadership experience within a small, high-growth environment. Compensation & Benefits Status: Full-Time, Direct Hire, Exempt. Salary: $100,000 - $125,000 per year, based on experience and qualifications. Hours (Pre-Opening): Standard 8am - 5pm, with flexibility required for occasional evenings/weekends to meet deadlines. Hours (Post-Opening): Shift will be adjusted to surgical schedule (e.g., 6am-3pm or 7am-4pm). 401(k): Eligible 1st of the month following 30 days of employment; includes a company match up to 5%. Insurance: Health, Dental, and Vision coverage (eligible 1st of the month following 60 days of employment). Paid Time Off (PTO): Accrual starts after a 90-day probationary period (equivalent to 12 days/year), increasing with tenure (at 2, 5, 10, and 15 years). Sick Time: 5 paid sick days per year, front-loaded at 90 days, and resetting yearly on the anniversary date. Holidays: 8 paid holidays per year (including New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Day After Thanksgiving, Christmas Eve, and Christmas Day). If you are a resourceful and accomplished ASC leader prepared to take on the challenges and rewards of a facility start-up, please submit your resume for immediate consideration.

FORTIS Resource Partners has teamed up with a client in Huntington Beach seeking a motivated and detail-oriented Payroll professional to join their dynamic, fast-paced team on an interim basis. If you're passionate about payroll and eager to contribute to a thriving organization, we'd love to hear from you! Interviews are happening this week, don't wait to apply! Responsibilities and Duties Collaborate with various departments to gather, verify, and input all necessary employee data to ensure accurate payroll processing Establish and maintain employee/payroll records Import pay files from Time and Labor System Establish and maintain employee/payroll records Enter miscellaneous changes Computing wage, overtime, retroactive, and leave of absence wages Train employees on timekeeping system Conduct pre-pay transmission audits and reasonableness tests to ensure accuracy Monitor and manage missed punches, overtime, and factors that affect pay Partner with Managers to resolve payroll discrepancies Heavy auditing of payroll information Qualifications and Skills 2+ years of Payroll processing functions UKG experience preferred Intermediate Excel skills Must be knowledgeable of CA payroll laws Attention to detail and critical thinking required Must be able to work independently Bachelor's degree preferred FORTIS Resource Partners provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

1 year Contract w/ possible extension(s) Hybrid from Hollywood Studio location (onsite Wednesdays and Thursdays) Our Studio Content Management team is looking for an experienced Studio Data Administrator (Cast & Credits) with strong knowledge of the film and TV industry ecosystem. The ideal candidate has a passion for film and TV, familiarity with cast and crew operations, and enthusiasm for the intersections of tech + entertainment. Responsibilities: De-duplication of talent and credits using internal and external resources Improve quality of legacy studio cast and credits data in internal applications to meet current standards Entity matching to transition information in data silos to the source of truth Investigate and resolve studio data discrepancies between applications Requirements: Highly curious 2+ years experience in the entertainment industry, working with cast and crew data and/or in production operations Ability to maintain attention to detail with projects involving a high volume of manual tasks Ability to make sound judgment calls in the face of ambiguity Proficiency working with spreadsheets and data sets Experience with Google Suite Aptitude for learning new applications and workflows Experience with industry data tools (IMDB, Variety Insight, Studio System) Deeply knowledgeable of above the line (ATL) and below the line (BTL) talent, agencies, production companies, vendors and studios Immaculately organized Clear and concise communicator Nice to Haves: Familiar with data management in cloud-based tools like Airtable Experience working in physical production, post production, or at a production company, agency, or motion picture industry organization Pay Rate Range: $35/hr W2 plus benefit and 401k options

We are seeking a highly skilled L3 Infrastructure Support Engineer to join our team and provide top-tier support for some of our most strategic clients. The ideal candidate is a Linux and Nutanix expert with proven experience in cloud infrastructure and automation. This role requires a hands-on, solution-driven professional who can manage complex systems, troubleshoot critical issues, and ensure high availability and performance across enterprise environments. Key Responsibilities: Manage and optimize Nutanix environments, including Flow, AHV, AOS, and Prism. Design, implement, and troubleshoot Nutanix security policies and micro-segmentation. Execute Nutanix cluster creation, expansion, and migration of workloads from VMware. Administer and maintain Linux servers at scale, including OS updates, lifecycle management, and enterprise deployments. Deploy and manage workloads across AWS, Azure, and GCP. Utilize Ansible and Terraform to automate infrastructure deployment, configuration, and management. Manage storage technologies (SAN), including firmware updates and performance optimization. Document SOPs, communicate effectively with leadership, colleagues, and clients, and provide proactive infrastructure recommendations. Required Qualifications: Associate's Degree (Bachelor's preferred) in Computer Science, IT, or related field. Expert-level Linux administration experience. Strong expertise in Nutanix Flow, AHV, AOS, and Prism. Proven experience with VMware virtualization. Hands-on experience with AWS and familiarity with other hyperscalers (Azure/GCP). Proficiency in Ansible, Terraform, and automation scripting. Strong knowledge of storage technologies and networking fundamentals. Excellent documentation, communication, and client-facing skills

Akkodis is seeking a Linux Systems Engineer (Storage) with a Irvine CA-based client to join their team Salary Range - $250k-$300k/yr. ; The rate may be negotiable based on experience, education, geographic location, and other factors Job Description Position: Linux Systems Engineer - Storage Expertise Location: Hybrid (Onsite Tuesday-Thursday; Remote optional Monday & Friday) About the Role We are seeking an experienced Linux Systems Engineer with strong storage expertise at the OS and hardware level to support large-scale environments. This position is ideal for engineers who excel in hands-on work with proven, on-premise technologies and thrive in optimizing performance, stability, and scalability. Key Responsibilities Administer, optimize, and troubleshoot Linux servers at scale. Work directly with hardware components (CPU, memory, performance tuning). Manage and support large clustered environments. Automate system management using Ansible, Puppet, Chef, or CFEngine. Develop and maintain Bash and Python scripts to streamline operations. Collaborate with storage engineers to ensure seamless OS-storage integration. Must-Have Skills Strong Linux OS administration with Lustre file system experience (HPC environments). Deep knowledge of hardware fundamentals (CPU, memory, storage). Experience managing large-scale Linux environments (thousands of nodes). Proficiency with automation/configuration management tools. Strong scripting expertise in Bash and Python. Qualifications 10+ years of Linux systems engineering in enterprise or HPC-like environments. Degree in Computer Science, Engineering, or related field preferred (not mandatory). Demonstrated track record of long-term ownership of critical systems. Equal Opportunity Employer/Veterans/Disabled Benefits Health Insurance Dental Vision Insurance PTO and others... To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit ****************************************** The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: · The California Fair Chance Act · Los Angeles City Fair Chance Ordinance · Los Angeles County Fair Chance Ordinance for Employers · San Francisco Fair Chance Ordinance

Job Title: Admissions CRM Administrator Department: Admissions Reports to: Admissions & Recruitment Director FLSA Status: Full-time, Non-exempt Pay Scale: $32.50 - $33.65/hour Schedule: Eligible for Hybrid Schedule after completing training period Summary: We are seeking an experienced and proactive Admissions CRM Administrator to join our team. The ideal candidate will have hands-on experience with Slate CRM, along with a positive attitude, strong problem-solving skills, and an energetic, collaborative approach. Reporting to the Director of Admissions & Recruitment, the Admissions CRM Administrator will play a key role in managing, optimizing, and expanding the Slate CRM environment to meet the evolving needs of the admissions office. This position will focus on enhancing operational workflows, ensuring data integrity, and developing solutions that align with the institution's enrollment strategies for undergraduate, graduate, postgraduate, and non-degree programs. Essential Duties and Responsibilities: Customization, builds applications, creates forms, queries, and reports to support all stages of the admissions cycle Manage annual application preparation, including updates and configuration for each admissions cycle Builds and maintains import processes for external data sources, ensuring timely and accurate reconciliation of all name acquisition data Design and manage portals to support admissions and recruitment efforts Identify opportunities for enhancements and recommend technical solutions that support operational efficiency and strategic goals Manage data integrations and assist with error correction in the feed of data between systems, vendor files, and site-specific forms that insert records into the system. Develop in-depth knowledge of data integrations and business process data usage ensuring optimal data integrations and troubleshooting when necessary Collaborate with the Admissions team to implement and optimize automated communication workflows, including segmentation, personalization, testing, and deployment Manage population groups and deliver targeted outreach campaigns Run regular audits to maintain data integrity and ensure best practices in system maintenance Provide high-quality customer service by answering the Admissions Office's main phone line and assisting with inquiries as needed Perform other related duties as directed by Admissions & Recruitment Director Qualifications: Bachelor's degree in technology, business, management, or related discipline Experience integrating and managing Slate CRM Excellent verbal communication skills to clearly convey information in-person and over the phone Skill in writing clear and concise, correspondence, memos, and e-mails Demonstrated ability to multi-task and work in an extremely fast paced environment Attention to detail and strong organization skills Self-starter, resourceful, and naturally hospitable Ability to maintain effective working relationships and collaborate with others to achieve common goals We offer a great benefits package with medical, dental, vision, 401(k) and paid time off. SCI-Arc is proud to be an equal opportunity employer.

Are you the type of person who can feel when the office vibes are off-and knows exactly how to fix it? Whether it's organizing a midweek coffee run, restocking snacks before anyone notices they're gone, or suggesting an impromptu happy hour when the team needs a lift, you're the kind of person who keeps everything running smoothly and keeps everyone smiling. We're looking for an Office Coordinator / Executive Assistant to support our Chief HR Officer and help oversee the day-to-day flow of our Beverly Hills office. This is a key role for someone who loves being at the center of it all-balancing operations, scheduling, and culture in one dynamic position. If this sounds like you, Apply Now to learn more! Term: Full-time/Direct-hire Location: Onsite in Beverly Hills, CA (Onsite Monday-Thursday, Flexible Fridays) Salary: Up to $75,000 base DOE + full benefits What You'll Do Support the Chief HR Officer with daily scheduling, coordination, and follow-up Ensure the office runs seamlessly-snacks stocked, coffee ready, and supplies organized Plan and schedule happy hours, team lunches, and morale-boosting activities Help recognize when the team's energy dips and suggest creative ways to recharge Partner with leadership to maintain a welcoming, productive, and fun workplace culture What We're Looking For 1-3 years of office operations, admin, or EA experience (ideally supporting HR or leadership) A proactive problem-solver who anticipates needs before they're voiced Excellent communicator with warm, people-first energy Strong sense of discretion and professionalism Organized, dependable, and always one step ahead **US Citizens and Permanent Residents are welcome to apply. Unable to provide sponsorship or contracts at this time.**

IDR is seeking a Contract Administrator to join one of our top clients in West Hollywood, CA. This role is pivotal in managing and executing contract-related activities for the procurement of goods and services. If you are looking for an opportunity to join a growing organization and work within an ever-growing team-oriented culture, please apply today! Position Overview/Responsibilities for the Contract Administrator: Manage and oversee all contract-related activities, ensuring effective procurement processes for assigned categories. Develop and implement sourcing management strategies, focusing on vendor relationship growth and product selection expansion. Collaborate with stakeholders to execute category sourcing initiatives that deliver cost savings and meet organizational objectives. Conduct financial analysis, negotiate contracts, and manage supplier agreements, renewals, and change orders. Utilize ERP systems, with a preference for Oracle Cloud, to streamline contract management processes. Required Skills for Contract Administrator: Bachelor's Degree in Supply Chain Management, Operations, Business, Accounting, Contract Administration, Procurement, or a related field. 3-5 years of progressive experience in purchasing, contract, and vendor negotiations within a complex environment, ideally in a healthcare or hospital setting. Proficiency in Excel and ERP systems, with Oracle experience required. Strong critical thinking skills and the ability to work independently. Experience in contract/database ERP management, preferably in a healthcare hospital setting. What's in it for you? Competitive compensation package Full Benefits; Medical, Vision, Dental, and more! Opportunity to get in with an industry-leading organization Close-knit and team-oriented culture Why IDR? 25+ Years of Proven Industry Experience in 4 major markets Employee Stock Ownership Program Medical, Dental, Vision, and Life Insurance ClearlyRated's Best of Staffing Client and Talent Award winner 12 years in a row

Operations Administrative Assistant: New Sales & Workflow Support A major healthcare organization is seeking a dedicated and highly detailed Operations Administrative Assistant to provide crucial support to our New Sales and Operations teams, focusing heavily on the California market. This role is a vital link between sales, operations, and external partners (brokers/GAs), requiring expertise in eligibility processing, workflow efficiency, and high-level administrative support. Location: Remote Position (Must live within a commutable distance to S Oakland Ave, Pasadena, CA 91101 for equipment purposes) Compensation: Starting at $30.00 per hour, based on experience. Contract Term: 3-6 month contract with strong potential for extension up to 2 years and the opportunity to apply for permanent positions. Top Responsibilities & Daily Tasks This dynamic role involves a blend of administrative support, process optimization, and direct external communication: Sales Eligibility Support: Determine the front-end eligibility of all new group submissions specifically for the California market. Virtual Broker Support: Serve as a primary virtual contact for brokers and General Agencies (GAs), maintaining service levels, providing initial prospect quotes, and supporting market outreach. Process Improvement & Metrics: Refine, develop, and implement workflow processes system-wide and at the department level. Assist in cost reduction projects and develop departmental metrics for accountability. Executive Representation & Coordination: Represent the Chief Operating Officer (COO) in key settings, including committees, to guide centralized processes, and at construction meetings to ensure operational workflow is unobstructed. Project Management: Provide support on various duties and projects focused on hospital and system-wide operational efficiency and sustainability. Required Qualifications & Skills Two (2) years of experience in a healthcare administrative or operational support environment. Top Skillsets Proven ability to support CA New Sales Installation and Renewal Maintenance Transactions. Technical Proficiency in Microsoft Office Suite. Preferred Systems Familiarity with healthcare management systems such as KPSC, EMWS, and SNAP is a significant advantage. Detail-oriented and able to multitask effectively in a high-volume, fast-paced work environment.

JRN 2268 A busy and dynamic wealth management firm in West Los Angeles is seeking a smart, reliable, and highly organized Office Coordinator to join their team. As the first point of contact for visitors and vendors, this person will bring warmth, professionalism, and strong communication skills to ensure the office runs smoothly each day. The ideal candidate will manage a wide range of responsibilities, including office inventory, catering, expenses, and the office calendar. This role requires a positive attitude, exceptional attention to detail, and a strong work ethic. There is significant opportunity for growth within the firm for the right candidate. Responsibilities Serve as the first point of contact for all visitors and guests; manage reception duties with a warm, professional demeanor. Open the office each morning, ensuring all spaces are tidy, organized, and guest-ready. Monitor and manage office emails and the shared calendar; prepare appropriately for scheduled meetings. Stay informed of leadership schedules to ensure readiness and support as needed. Assist in planning and executing in-office events and gatherings. Manage and maintain inventory of office supplies, pantry items, and beverages; restock as needed. Track and process office expenses, including supplies, catering, and event costs. Coordinate and organize daily team lunches. Support general office upkeep, liaising with vendors and service providers when necessary. Qualifications 2+ years of office coordination, administrative, or hospitality experience. Polished, professional, and well-spoken with strong interpersonal skills. Highly organized with strong attention to detail and follow-through. Discreet, trustworthy, and respectful of privacy and confidentiality. Solutions-oriented, proactive, and able to adapt to a fast-paced environment. Strong relationship-building skills; able to interact comfortably with executives, VIPs, and guests. Dependable, positive attitude with a team-first mindset. Associate's degree required; Bachelor's degree preferred. Must have excellent references and a clean background check. Comp: 80-85K + great benefits package, 401K + match, PTO Schedule: Fully onsite, you work either the earlier or later shift Monday-Friday Location: Century City, LA

We are seeking a reliable and detail-oriented Office Administrator to support our client's daily operations, timekeeping processes, and general administrative tasks. This role requires strong communication skills, accuracy in handling daily data entry, and the ability to work with a variety of personalities in a fast-paced environment. Key Responsibilities: Manage daily timekeeping entries to ensure accuracy and compliance. Review and verify information submitted by field staff and address discrepancies primarily through email communication. Maintain tracking spreadsheets and enter manual time clock data as needed. Provide professional and timely responses to incoming phone calls from the main company line (approx. 5% of the role). Support general administrative duties such as filing, scanning, organizing documents, and maintaining records. Assist with updating and transferring project-related documents and plans. Use Outlook, Excel, MS Teams, and other internal systems to support daily workflow. Communicate clearly and professionally with team members in the field and office. Preferred Qualifications: Strong attention to detail and excellent written and verbal communication skills. Ability to manage multiple tasks and remain flexible in a fast-paced environment. Experience with timekeeping, data entry, or administrative support. Proficiency with Outlook and Excel; familiarity with project or CRM software is a plus. Comfortable working with various personalities and maintaining a positive, professional approach. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Job Title: Project & Office Coordinator - Dietary Supplements We are seeking a proactive and versatile Project & Office Coordinator to support both day-to-day operations and high-level external communications. This role combines project support, office administration, and external coordination, ensuring smooth execution of business initiatives while also serving as a professional “brand ambassador” in external-facing situations. The ideal candidate is detail-oriented, highly organized, and comfortable balancing internal operational support with external-facing responsibilities that contribute to the company's professional image and brand presence. Key Responsibilities Project Support Assist business leaders and project managers in tracking project progress, preparing documentation, and following up on deliverables. Schedule and coordinate project meetings, prepare agendas, record minutes, and ensure follow-up actions are completed. Provide research support and draft reports/presentations for internal and external use. Office & Administrative Management Manage daily office operations, including supplies, facilities, and equipment maintenance. Handle travel arrangements, expense reimbursements, and other logistical support. Support HR and finance coordination (onboarding, payroll paperwork, vendor invoices, etc.). External & Marketing Support Act as a professional point of contact for partners, visitors, and external stakeholders, ensuring a polished brand image. Assist with preparing external-facing materials such as presentations, meeting briefs, and event coordination. Participate in organizing promotional activities, brand events, or local networking initiatives as needed. Support the marketing team with brand storytelling coordination, ensuring consistency across presentations and documents. Qualifications Associate degree or higher in Business Administration, Communications, or related field (Bachelor's preferred). 2+ years of experience in administrative, project coordination, or client-facing roles. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint); familiarity with project management tools a plus. Strong organizational and communication skills, with the ability to interact confidently with senior leaders and external stakeholders. Professional presence with a service-oriented, detail-focused mindset. Ability to manage multiple priorities in a fast-paced, cross-cultural environment. Bilingual (English/Chinese or English/Spanish) is a plus.

Systems Administrator Job Type: Full-time, In-Person Reports To: Information Technology Manager JLUXLABEL is a leading women's fashion brand built on innovation, efficiency, and a seamless customer experience. As we continue scaling our e-commerce operations, we're seeking a Systems Administrator with strong technical expertise and a proactive mindset to maintain and evolve our infrastructure. This role ensures our systems remain secure, reliable, and optimized for rapid growth, especially during high-traffic launches and flash sales. You'll play a key part in connecting our creative, operations, and technology teams through systems that power every part of the JLUXLABEL experience. Position Summary The Systems Administrator supports, monitors, and enhances JLUXLABEL's IT infrastructure, ensuring uninterrupted connectivity across our digital ecosystem. You will manage cloud services, networks, and integrations that power our Shopify and NetSuite environments, while implementing security best practices and generating data-driven insights through detailed system reporting. This role blends hands-on systems administration with strategic analysis, ideal for a detail-oriented IT professional who thrives in a fast-paced retail e-commerce environment. Key Responsibilities Systems Administration & Support Provide Tier 1-2 support through Asana, resolving system, endpoint, and SaaS issues for mac OS and Windows users. Configure and maintain UniFi network systems (UDM-Pro, switches, APs, VPNs, VLANs). Manage AWS infrastructure (EC2, S3, IAM, Route 53, CloudWatch) for uptime and scalability. Oversee device management using Apple Business Manager and MDM solutions. Support workstation provisioning, access control, and lifecycle management for all users. Cloud & SaaS Management Administer Google Workspace, including account provisioning, policies, and automation. Oversee and optimize integrations between Shopify, NetSuite, Celigo (integrator.io), and RyderShip WMS. Manage digital commerce systems such as DSCO/Rithum, Tapcart, and Channable. Support cross-platform tools including Slack, Asana, Klaviyo, Yotpo, and Google Marketing Suite (GA4, Ads, Merchant Center, Tag Manager). Security & Compliance Implement and maintain MFA, access policies, and data protection protocols. Manage firewall rules, VPN access, and VLAN segmentation in UniFi. Ensure adherence to PCI DSS, GDPR, and general IT governance frameworks. Assist with quarterly vulnerability testing, patching, and backup verification. Reporting & Analytics Create and automate system and performance reports across Shopify, NetSuite, Celigo, Google Workspace, and AWS. Build custom NetSuite Saved Searches and dashboards to monitor operations and KPIs. Produce actionable analytics for sales, marketing, and IT leadership using Google Data Studio (Looker Studio), Sheets, and SQL/Apps Script. Track uptime, bandwidth, system access logs, and compliance status. Documentation & Process Improvement Maintain clear Standard Operating Procedures (SOPs) for IT workflows, onboarding, and system restores. Author knowledge-base articles for recurring IT and system processes. Research and evaluate new automation and AI technologies to improve efficiency and user experience. Collaborate with senior IT staff on infrastructure upgrades, seasonal scaling, and tool rollouts. Qualifications Required: 3-5 years of experience in systems administration or IT operations. 3+ years of e-commerce experience required. 3+ years of Shopify experience required. 1+ year of NetSuite experience required. Proficiency with mac OS, Windows, and AWS environments. Strong understanding of UniFi networking (UDM-Pro, switches, access points, VLANs, VPNs). Hands-on experience with Celigo (integrator.io). Knowledge of Google Workspace administration, Slack, and Asana. Ability to create automated and ad hoc reports using GA4, NetSuite, Google Sheets, or Looker Studio. Familiarity with PCI DSS and GDPR standards. Excellent communication and documentation skills. Preferred: Experience in retail or fashion e-commerce environments. Working knowledge of WMS platforms (RyderShip or equivalent) and vendor integrations (DSCO/Rithum). Exposure to marketing platforms: Klaviyo, Yotpo, Meta Business Suite, TikTok Shop, Pinterest, and Channable. Scripting experience (PowerShell, Bash, or Python). Familiarity with automation tools (Zapier, Make, or API-based workflows). Soft Skills Strong analytical and troubleshooting ability. Proactive and solution-oriented mindset. High attention to detail with a customer-service approach. Collaborative team player who can bridge IT, operations, and marketing. Why Join JLUXLABEL Fast-paced, growth-oriented environment in the fashion e-commerce industry. Opportunity to lead infrastructure improvements and automation projects. Collaborative team culture with leadership support and upward mobility. Competitive compensation and employee benefits. At JLUXLABEL, we believe in fostering a collaborative, high-energy work culture that empowers our team to grow and succeed. As part of our creative division, you'll have access to cutting-edge tools, industry-leading mentorship, and the chance to work on impactful campaigns that drive brand recognition and engagement. Perks & Benefits: Competitive salary and employee benefits Comprehensive health benefits (medical, dental). 401(k) plan with employer match (up to 5%). Generous PTO & paid holidays. Employee discounts on JLUXLABEL products. Monthly catered lunches & snacks at HQ. Team-building events and brand pop-up activations. Opportunities for travel to vendor meetings and creative collaborations. Diversity & Inclusion JLUXLABEL is committed to fostering an inclusive, equitable workplace that values diverse perspectives. We encourage applicants from all backgrounds to apply and join our mission of delivering timeless, high-quality fashion to a global audience. Ready to join our team? Apply now and help shape the future of JLUXLABEL's creative vision!

We are seeking a Dynamics 365 Finance & Operations Administrator who will serve as the primary owner of the platform's stability, configuration, and continuous improvement. In this role, you will manage the environment end-to-end-from security and user setup to integrations, data refreshes, deployments, reporting, and environment maintenance. You'll work closely with business leaders, IT, and Microsoft/partners to ensure the application supports operational needs and drives process efficiency across Finance, Supply Chain, Inventory, and related functions. What You'll Do Platform Administration Oversee daily health and performance of the D365 F&O environment. Apply, coordinate, and test updates, patches, and version upgrades. Configure and maintain core system settings (batch jobs, email/SMTP, printers-Zebra and DRA, RF scanner profiles, etc.). Manage roles, permissions, and user provisioning following security best practices. Maintain compliance with licensing, audit controls, internal IT policies, and documentation. User Support & Operational Ownership Be the main point of contact for system-related questions and troubleshooting. Support onboarding activities, including warehouse worker setup and security assignments. Document processes, business workflows, and knowledge articles within DevOps. System Configuration & Enhancements Configure workflows, alerts, automation rules, and data views. Support creation and deployment of reports, dashboards, Power BI connections, and SharePoint integration. Assist with light configuration/customization of forms, fields, and workspaces. Integrations & Data / Environment Management Maintain integrations between D365 F&O and connected systems (EDI, CRM, Power Platform, 3rd-party apps). Ensure data integrity, backups, and recovery strategies are executed. Own the full lifecycle of data refreshes across non-production environments (Tier 1, Tier 2+). Data Refresh & Deployment Responsibilities Include: Run environment refreshes using LCS (Prod → Tier 2+, point-in-time restores, etc.). Use SSMS to back up or restore databases. Unpack/export bacpac files, move databases between environments, and execute T-SQL update scripts. Deploy code and packages using Azure DevOps pipelines and LCS. Required Qualifications Bachelor's degree in Information Systems, Computer Science, Business, or related field-or equivalent experience. 3-5+ years of experience supporting and administering Dynamics 365 F&O (or AX). Strong hands-on knowledge of Finance and/or Supply Chain functional areas. Proficiency with: SQL (advanced querying/troubleshooting) Azure DevOps and Azure portal LCS (environment management, asset library, refreshes/deployments) EDI platforms (TrueCommerce or equivalent) Preferred Skills Microsoft Dynamics certifications (F&O / Finance / SCM). Experience with scripting/automation (Power Automate or PowerShell). Familiarity with X++ concepts (not required to code but able to understand design impact). Strong understanding of integrations, APIs, and Power Platform components. Who Thrives Here Problem-solvers who enjoy digging into issues to find root causes. Professionals who can collaborate well with business users-not just IT teams. Individuals who are comfortable multitasking in a dynamic, fast-moving environment. Why This Role Matters You will be the go-to expert ensuring the organization's ERP environment stays reliable, secure, scalable, and continually optimized. Your work directly impacts day-to-day operations across Finance, Supply Chain, Procurement, and Inventory.

Join the Pacsun Community Co-created in Los Angeles, Pacsun inspires the next generation of youth, building community at the intersection of fashion, music, art and sport. Pacsun is a leading lifestyle brand offering an exclusive collection of the most relevant brands and styles such as adidas, Brandy Melville, Essentials Fear of God, our own brands, and many more. Our Pacsun community believes in and understands the importance of using our voice, platform, and resources to inspire and bring about positive development. Through our PacCares program, we are committed to our responsibility in using our platform to drive change and take action on the issues important to our community. Join the Pacsun Community. Learn more here: LinkedIn- Our Community About the Job: This position is responsible for administering Pacific Sunwear's corporate contracts and risk management functions. This position will rely on experience and judgment to plan and accomplish transaction-related objectives and will work under general supervision. A day in the life, what you'll be doing: Performs day-to-day contract administration and support of the legal team Acts as the point person to assist internal stakeholders and legal team in using the company's contract management system (ICERTIS) Reviews and processes incoming legal department invoices (via the SYMBEO system), works with the company outside bill review service and processes invoice adjustments Supports the Company's risk management and insurance function, including coordination of the annual renewal applications, financing arrangements and claim investigation and response; attends monthly meetings with outside insurance brokers and carriers as needed Works with internal stakeholders to provide requirements for financial audits Supports the tracking of Company litigation and management of Legal Holds Acts as point person with Legal vendors, including Docusign, Corsearch and DocJuris Reviews and supports responses to legal mail, subpoenas and service of process Maintains calendaring system for legal deadlines of the company Works with internal stakeholders (InfoSec, Privacy and Business) on compliance with Privacy-related initiatives of the Company Assists with production of intellectual property/legal compliance presentations Assists Company with internal clearance of proposed brands using software tools Assists with drafting cease and desist letters Provides administrative support to other functional areas of the Company, as needed. Performs other related duties as assigned What it takes to Join: Minimum 5 years of experience providing legal support within a fast paced, entrepreneurial yet corporate legal. Must have demonstrated experience with ICERTIS Contract Management System Must be able to quickly and efficiently understand, prioritize, organize and execute day to day tasks, along with project-related deliverables, with minimal guidance, and attention to detail and awareness of critical deadlines. Must have strong communication skills both verbal and written Must exhibit the ability and desire to be proactive, customer-focused, confidential, ethical, reliable, accountable, accurate, flexible and able to work as a team player in an ambiguous environment. Must be proficient in Office365 and MS Office (Word, Excel and PowerPoint) Experience with Artificial Intelligence software and tools to conduct first-pass review and redline of contracts is strongly desired Experience with SYMBEO, Convercent, Corsearch strongly preferred Salary Range: $75,876-$84,433 Pac Perks: Dog friendly office environment On-site Cafe On-site Gym $1,000 referral incentive program Generous associate discount of 30-50% off merchandise online and in-stores • Competitive long term and short-term incentive program Immediate 100% vested 401K contributions and employer match Calm Premium access for all employees Employee perks throughout the year Physical Requirements: The physical demands described here are representative of those that are required by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate is regularly required to talk or hear. The associate is frequently required to sit; stand; walk; use hands to finger, handle or feel; as well as reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus. Ability to work in open environment with fluctuating temperatures and standard lighting. Ability to work on computer and mobile phone for multiple hours; with frequent interruptions. Required to travel in elevator or stairwells to attend meetings and engage with associates on multiple floors throughout building. Hotel, Airplane, and Car Travel may be required. Position Type/Expected Hours of Work: This is a full-time position. As a National Retailer, occasional evening and/or weekend work may be required during periods of high volume. This role operates in a professional office environment and routinely uses standard office equipment. Other Considerations: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the associate for this job. Duties, responsibilities and activities may change at any time with or without notice. Reasonable accommodation may be made to qualified individuals with disabilities to enable them to perform the essential functions of the role.

RELOCATION ASSISTANCE: Relocation assistance may be available CLEARANCE TYPE: SecretTRAVEL: Yes, 10% of the TimeDescriptionAt Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work - and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history. Northrop Grumman Defense Systems is seeking a Test Lab Administrator 3 to join the Advanced Weapons group in Northridge, CA. The successful candidate will help manage multiple integration laboratories. The role requires the candidate to track inventory and create processes for lab operations. The lab environments will cover a broad spectrum of electronic devices from the component level to the fully integrated system. The selected candidate will be involved in lab operations including, but not limited to laboratory design, test planning, scheduling, execution and reporting. As a member of the Test and Evaluation Engineering department, the successful candidate will support the stakeholder programs in the integration and testing of various systems supporting in collaboration with multiple engineering teams. Job Responsibilities: Manage and support the development of lab spaces in collaboration with engineers and security to develop and test missile components and subsystems Responsible for looking across the organization for efficiencies including reduction of current plans while still meeting program needs Provide inputs into the architecting of integration facilities that involves identifying and specifying state of the art lab equipment, identifying infrastructure requirements and managing the procurement of hardware Integration and test of hardware and software on a wide range of systems in collaboration with a diverse group of engineers Brief management of lab status and progress Manage daily lab operations and activities in compliance with policies and procedures Work with internal and external customers to define and document instrumentation, data requirements, and test planning including data acquisition, processing, and analysis to satisfy test objectives Maintain the lab spaces to ensure an organized, clean, and safe work area Organize data pertaining to lab equipment and hardware in detail for tracking purposes Create lab processes to ensure lab users have documentation on how the lab operates Roll out said processes to lab users and ensure adherence to rules and guidelines Basic Qualifications for Test Lab Administrator 3: Bachelor's degree in STEM (Science, Technology, Engineering or Mathematics) with 5+ years of experience OR a Master's degree in a STEM discipline with 3+ years of experience. Test Lab Environment Experience Experience with Test and Evaluation processes and procedures to support both management and engineering tasks Experience with test procedures, development, and execution Understanding of test equipment, such as digital multimeters, oscilloscopes, power supplies, etc Capable of reading and comprehending mechanical and electrical schematics Current US Government DoD Interim Secret security clearance or higher. Preferred Qualifications Top Secret Clearance Knowledge of SW integration Troubleshooting systems and hardware set up Effective communication and detailed organization skills Ability to work effectively in a team-based environment * Living in Northridge offers a perfect combination of urban living with the beauty of nature. It is a short drive away from downtown Los Angeles, the Hollywood Hills, or the rest of the San Fernando Valley. Take advantage of your flexible work schedule to enjoy shopping at the local Northridge Fashion Center or spend time at the local Recreation Center as well as easy access to nearby protected natural areas such as the Chatsworth Reservoir, the Santa Susana Pass State Historic Park, Lake Balboa or within driving distance, spend a day at the beach or snow ski at our local mountains. With Cal State Northridge right in the heart of town, the area has an active college-town energy combined with family-friendly suburban charm. The stunning southern California climate makes for year-round easy living. With an average of 284 sunny days during the year, it is safe to say you'll have plenty of time to enjoy your outdoor activities to the fullest. For more information, please click on this link below: Northrop Grumman in Northridge-California - Northrop Grumman Primary Level Salary Range: $100,300.00 - $150,500.00The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit *********************************** U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.

Job Type: Regular RAND seeks a Contract & Grant Administrator at a Mid-Level or Senior level to join our Contract & Grant Services department, with a focus in federal and nonprofit contract & grant awards. Experience working with other sponsor types is preferred, including federal government agencies, state and local governments, nonprofit organizations, private foundations, and commercial entities. Under minimal supervision and guidance, the Mid-Level/Senior Contract & Grant Administrator independently performs moderate to highly complex contract and grant administration activities including proposal submission, and negotiation, execution, and administration of RAND's sponsored research agreements. Employees at this level perform moderate to highly complex work to accomplish business goals and objectives. Assignments at this level require the use of independent judgment and initiative in resolving problems and making recommendations. This position may also provide training and direction over less experienced Contract/Grant Administrators and other support staff. May perform any or all of the following duties: Review RFP's/RFQ's for contractual issues and provide input in support of proposal efforts, such as providing advice to RAND research and proposal development staff regarding proposal preparation and interpretation of sponsor requirements. Draft, coordinate, and execute proposal related non-financial agreements, such as nondisclosure, teaming, and data use agreement. As the authorized RAND representative, compliance review and submission of sponsored research proposals. Review contract and grant agreements to ensure that the terms and conditions are in accordance with RAND's policies and mission. Research and interpret Federal Acquisition Regulations (FARs), Code of Federal Regulations (CFR), Uniform Guidance (UG), and other laws, regulations, rules, guidelines, and terms and conditions referenced in contracts and grants to determine if the organization can comply, engaging with legal team, IT security and other subject matter experts when necessary, and advise RAND management as to acceptability. As an independent contributor within CGS as an authorized negotiator, negotiate the terms and conditions of sponsor agreements of varying types (Grant, FFP, T&M, LH, CPFF, IDIQ, Task Orders, etc.) and related modifications. This includes the drafting and preparation of agreements of varying types in addition to the markup of external agreements, which requires a full understanding of legal concepts and contract law. Develop negotiation strategies and draft terms and conditions acceptable to RAND and RAND's sponsors, in accordance with RAND's policies, procedures, and mission. Monitor active projects for compliance with both sponsor and RAND requirements and prepare periodic status reports and change management notices as needed. Coordinate and manage post-award modification and change management requests. Assist with miscellaneous contractual matters such as copyrights and non-disclosure agreements and intellectual property matters. Provide advice and guidance to project leaders, project staff, and division leadership related to terms and conditions, schedules, and the accomplishment of contractual obligations. Coordinate the project close-out process. Maintain official contractual communication between RAND and its sponsors. Serve as primary interface with RAND sponsors on substantial and/or sensitive contractual/business matters. Facilitate problem identification and resolution in a variety of pre and post award areas. Collaborate with pricing, purchasing, accounting, finance, and operations staff and other administrative groups within RAND for resolution of contractual issues and disputes and to ensure compliance with contractual requirements. Maintain cooperative working relationships with other offices within RAND and provide advice and assistance as needed. May provide informal guidance to new team members. Maintain and manage accurate electronic files and documentation. Senior Contract & Grant Administrators may also: Advise management of contractual rights, obligations and risks and providing interpretation of terms and conditions. Monitor external publications for policy and legal developments issued by Federal Agencies pertaining to government contract and grant administration (Federal Register, COGR, SRA, OMB, etc.). Acts as a resource and mentor for colleagues with less experience. Qualifications Experience with Excel, Adobe Acrobat Professional, Workday, and/or Salesforce a plus. Certification in Sponsored Research Administration or Contract Management a plus. Knowledge of various financial and non-financial agreements, and how they influence all aspects of project implementation, administration, and compliance. Ability to research, interpret, and communicate requirements to ensure RAND's rights and obligations are protected. Ability to clearly and effectively communicate and establish strategic and collaborative working relationships with internal and external partners, remotely and in person. Ability to manage a large volume of tasks and competing priorities in a reliable, efficient manner with a high level of attention to detail. Critical thinker who likes to help create solutions rather than wait for someone else to solve challenges. Strong communication skills -Ability to communicate effectively with colleagues, sponsors and others. Education & years' experience for Contract/Grant Administrator A bachelor's degree in a related discipline and 4 years of relevant experience is preferred. However, a combination of education and relevant experience may be substituted for a BS/BA degree where a High School Diploma or GED equivalent would be required along with 8 years of experience. Education & years' experience for Senior Contract/Grant Administrator A bachelor's degree in a related discipline and 6 years of relevant experience is preferred. However, a combination of education and relevant experience may be substituted for a BS/BA degree where a High School Diploma or GED equivalent would be required along with 10 years of experience. Location(s) Santa Monica, CA or Pittsburgh, PA or Washington, DC (Hybrid- a combination of onsite and remote) Salary range: Contract/Grant Administrator: $75,700-$112,400 Senior Contract/Grant Administrator: $88,000-$130,900 RAND considers a variety of factors when formulating an offer, including but not limited to, the specific role and associated responsibilities; a candidate's work experience, education/training, skills, expertise; and internal equity. The salary range includes base pay plus RAND's sabbatic pay (which provides additional compensation above base pay when vacation is taken). In addition, RAND provides strong benefits including health insurance coverage, life and disability insurance, savings plan, paid time-off and more. Equal Opportunity Employer

If you are interested please apply online and send your resume to *********************** Reporting to the Director, Ambulatory Services of the Martin Luther King, Jr. Los Angeles (MLK-LA) Healthcare Corporation (the “Director”), and the Site Administrator is responsible for successfully managing day to day operations of all Martin Luther King Community Medical Group (“MLK CMG” or the “Group” sites. Selects trains and evaluates all site employees (except provider personnel). Provides physicians and allied health professionals resources required to meet patient needs and meet the strategic and financial objectives of MLK CMG. Provides input into development/revision of site policies and procedures; implements policies and procedures in the assigned site. Oversees site expenditures and site financial performance/ achievement of budget goals. Ensures compliance with regulatory agencies at the site level. Provides leadership in staff MLK CMG staff development, process improvement and site business development. Assists Director in negotiating and managing MLK CMG contracts including rental and purchasing agreements. ESSENTIAL DUTIES AND RESPONSIBILITIES The Site Administrator is accountable for overseeing the overall management of a Health Center (Site) in designated areas including: Strategic, Financial and Operations Management; Patient Care Coordination, Patient Satisfaction and Clinical Outcomes; Teammate Management; and Risk Management, Audit and Compliance Full accountability for non-clinician teammates within assigned Site, including but not limited to hiring, mentoring, professional development, annual review, compensation adjustment, corrective actions and termination. Responsible for planning, coordinating, directing and monitoring all operational and financial aspects of the site in conjunction with other clinician or non-clinician teammates. Provide effective leadership to managers, supervisors and teammates in overseeing the delivery of high-quality, cost-effective patient care. Strategic, Financial and Operations Management Develops Site budget for overall membership growth and operational expenses, including capital budgets Reports monthly on membership, operational expense, and other P&L variances to budget; Researches and monitors budget variations and mitigate unfavorable variances Reviews, authorizes and monitors expenditure reports in accordance with company policies and procedures Ensures adequate clinician and support staffing levels are maintained to provide appropriate and timely care to patients Reviews and monitors teammate capacity and utilization and manages changes in hours or FTEs to ensure operational efficiency and compliance with appropriate company and regulatory policies Develops Site level strategies to ensure membership goals are met for each line of business Implement plans to continually enhance services provided by accountable departments and functions Patient Care Coordination, Patient Satisfaction and Clinical Outcomes Works with Clinical Pod Lead Physician to resolve clinician-related issues and enhance provider satisfaction Monitors patient satisfaction through various programs such as the formal complaint process, new patient survey, etc. and develops patient satisfaction improvement strategies to meet patient satisfaction goals Ensures Patient Intervention Reports (PIRs) are distributed at each patient visit, evaluated for completion and cleared in the system as needed Monitors current clinical outcome initiatives, such as STAR, P4P, CHAPs, to ensure that established goals are met Ensures active and ongoing patient outreach through pursuit processes to support Quality Initiatives Proactively manages high risk patient lists to avoid preventable admissions or readmissions or identify other patient needs Monitors daily census and discharge reports to ensure appropriate follow up is provided to all discharged inpatients Teammate Management Guide and develop non-clinical teammates to ensure they are meeting performance expectations; mentor, coach, and counsel as needed for professional development Encourages staff participation Site Huddles and solicits staff suggestions and ideas on process improvement Responsible for all teammate activity such as hiring, promotions, performance evaluations, salary increases, performance evaluations, and disciplinary actions Recognizes teammates for performance that achieves goals related to Patient Satisfaction, clinical outcomes and teamwork Ensures that management teammates understand DMG Teammate Policies and Handbook and other regulatory requirements affecting employment in Sites Ensures continuing education programs are offered and taken timely to keep staff up-to-date on nursing practices, universal precautions, worker/patient safety, and other policies and procedures as required Risk Management, Audits and Compliance Ensures that Site meets all internal and external Standards of Conduct as well as all legal and regulatory requirements Proactively ensures Site is prepared for planned or surprise DHHS, Health Plan, or internal audits Ensures compliance with state Worker Compensation and OSHA safety training requirements Oversees compliance with state or federal regulations of the Injury Prevention and Safety Training Program Oversees compliance with DMG policies and procedures in accordance with state and federal regulations for patient care and services (Medicare or other governing agencies) Uses, protects, and discloses HCP patients' protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards. Ensures the creation and implementation of any corrective action needed as a result of internal or external quality assurance, Medicare, OSHA, or other governing agency audit POSITION REQUIREMENTS A. Education Bachelor's degree from a four-year college Master's degree in Healthcare Administration, Business Administration or Nursing preferred B. Qualifications/Experience Minimum 5 years of work experience Healthcare industry experience within managed care and/or medical group operations environment preferred 3 or more years in healthcare management preferred C. Special Skills/Knowledge Must be able to relate well to patients, clinicians, employees, and other professionals. Must be able to handle confidential issues with discretion. Must be able to understand the goals of the practice and work to obtain these goals independently as well as in collaboration with clinician partners. Must have working knowledge of managed care and other current health insurance arrangements. Bi-lingual in Spanish and English required. #LI-MM1

The City of Costa Mesa is seeking an enthusiastic and skilled Grant Administrator to join our talented Economic and Development Services Department. As a key driver of the City's housing and community development strategy, your work will leave a lasting impact. SALARY: Current: $92,040 - $123,360 annually Effective January 2026: $93,900 - $125,832 annually Effective April 2026: $95,784 - $128,352 annually WHY WORK FOR COSTA MESA: The City of Costa Mesa, with the motto "City of the Arts", is one of California's most eclectic and vibrant cities. Located just one mile from the Pacific Ocean and in the heart of Orange County, Costa Mesa is a great place to live, work and play. The City offers exceptional employee benefits, opportunities for training and development, and prides itself on its Core Values of Integrity, Sustainability, Compassion, Innovation, Inclusion and Collaboration. THE POSITION: Under general supervision of the Economic and Development Services Director or designee, the Grant Administrator provides professional and technical administrative assistance in managing the annual cycles of the HUD Consolidated Plan and Annual Action Plan processes, oversees funding processes for subrecipients, including procurement, contracting, fiscal and programmatic reporting, and compliance responsibilities. This position will also have the opportunity to participate in other grant or revenue generating activities driven by City Council priorities related to affordable housing development. This position is the primary lead for Federal CDBG, HOME, CalHOME funding, while also working with other City departmental staff in collaboration of programmatic and operational aspects of funded projects. The Grant Administrator exercises a considerable degree of independence, judgment and discretion in preparing, coordinating and monitoring the effective operation of the administration of grant funds, primarily associated with the Consolidated Plan on behalf of the City. The ideal candidate will have highly-developed communication skills combined with a thorough knowledge of local, state and federal laws, codes, and regulations related to grant administration. There is currently one (1) full-time vacancy. APPLICATION AND SELECTION PROCESS: Applications must be completed and submitted online. This recruitment will remain open until filled and may close without prior notice, therefore prompt application is encouraged. The first application review date has passed, applications submitted after the first review date will be screened as needed. Candidates are requested to provide specific information regarding their education and experience as it relates to the position by completing all fields of the application. Applications may be rejected if incomplete. Additional documents will not be reviewed during the application evaluation process. If selected to proceed further in the recruitment process, an opportunity to provide work samples, letters of recommendation, etc. will be appropriate during the interview process. Based upon the information presented on the application, a limited number of candidates who possess qualifications most pertinent to the position will be invited to participate in the selection process. The selection process may include but is not limited to the following components: application review and evaluation, written examination or exercise, physical examination, practical exercise and interview evaluation. Please notify the Human Resources Division 72 hours in advance of the test date if you have a disability which requires accommodation for the testing process. The eligibility list will be in effect for one (1) year, unless exhausted sooner. The eligibility list from this recruitment may be utilized to fill lower-level vacancies which occur during the life of the list. It is recommended you use a personal email address on your application instead of a work email address. Notifications during this recruitment will be sent by email only (regardless of the notification preference selected during the on-line application process). Notifications will be sent to the email address that is listed on your online application. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully passing all components of the pre-employment process which may include, but is not limited to: comprehensive background check, criminal history check (Live Scan fingerprint check), polygraph examination, post-offer psychological evaluation and post-offer medical evaluation (may include drug screen). Note: The provisions of this job bulletin do not constitute an expressed or implied contract. Any provisions contained within may be modified or revoked without notice. These functions may not be present in all positions in this class. When a position is to be filled, the essential functions will be noted in the announcement of position availability. Management reserves the right to add, modify, change or rescind work assignments as needed. Assists Director or designee to identify resource needs and to evaluate the effectiveness of housing programs and recommend improvements which are consistent with the City's Community Development Objectives and goals as it pertains to affordable housing and community development grants and related funding opportunities Prepares HUD Consolidated Plan, annual action plan and CAPERs. Responsible for successful administration of the IDIS data reporting system. Monitors all CDBG, HOME and former Redevelopment Agency housing projects to ensure adherence to federal guidelines and/or affordability covenants. Coordinates grant administration with various divisions and departments of the City, and other governmental agencies including administration of State and County Housing and/or Homelessness related grants and programs, as applicable. Collects, organizes, and catalogues information regarding grant availability, grant requirements, funding cycles of grantors, program and activity accomplishments, and may work with other departments and external stakeholders to apply for eligible grant opportunities. Coordinates the submission of grant applications, tracking of application, and receipt of grants. Prepares grant monitoring reports for submission to grantee and/or other regulatory agencies; prepares environmental compliance documents, in accordance with the National Environmental Policy Act (NEPA), and work with City Attorney and other City departments to prepare grant agreements. Collaborates with staff, agency partners, and advisory committees to evaluate and prioritize City administered community development funding sources; monitors sub-recipient's performance and compliance with terms and conditions of grant awards. Prepares staff reports and presents to advisory bodies and review authorities including, but not limited to, housing-related ad hoc committees, Planning Commission, and City Council. Participates in the annual budget preparation process; budgetary monitoring and control; prepare payments for financial processing and reimbursement reports to funder agencies. Assists the Department to periodically update policies and planning documents for the City's housing grant programs, such as the Consolidated Plan, General Plan Housing Element, and local continuum of care planning efforts. Evaluates effects of current and pending legislation on department programs and operations; develop response and legislative proposals; act as liaison with State and federal officials; may assist with the design and preparation of informational materials and literature. Acts as a liaison with external auditors on the conduct of the "Single Audit" and preparation of the "Single Audit" report. Oversees monitoring, reporting, and compliance with Owner Participation Agreements and related documents for private development projects as well as financial assistance programs previously funded through the City's former Redevelopment Agency. Tasks may include but are not limited to monitoring letters of credit, making necessary drawdowns, tracing expenditures, and ensuring Agency and developer/owner compliance with schedules and terms. Assists the Director or designee in the implementation, management, and expenditure of in-lieu fees collected under a City-administered inclusionary housing program. These efforts may include coordination with affordable housing partners, preparation of requests for proposals, and oversight of City agreements, consultants, and actions related to public-private partnerships resulting in the development of affordable housing projects. Provides formal or functional supervision to subordinate staff members as assigned. Perform other related work as required. A typical way to obtain the requisite knowledge and abilities to perform the duties and responsibilities of this classification is as follows: EDUCATION, TRAINING AND/OR EXPERIENCE: Graduation from an accredited four-year college or university with major coursework in business or public administration, or a closely related field. Responsible professional experience equivalent to four years of relevant full-time experience in a public agency. Municipal experience and supervisory experience is highly desirable. An equivalent combination of education and relevant experience that provides the desired knowledge, skills and abilities to successfully perform essential functions may also be considered. LICENSE AND/OR CERTIFICATE: Class C California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment. For a list of requisite Knowledge, Skills and Abilities, please click here. PUBLIC EMPLOYEE DISASTER SERVICE WORKER: In accordance with Government Code Section 3100 - all City of Costa Mesa employees are required to perform assigned disaster service worker duties in the event of an emergency or a disaster. PHYSICAL TASKS AND ENVIRONMENTAL CONDITIONS: Please contact Human Resources for a summary of the essential tasks and environmental factors for this classification. Employee accommodations for physical or mental disabilities will be considered on a case-by-case basis. EQUAL OPPORTUNITY EMPLOYER: The City of Costa Mesa is an Equal Opportunity Employer.