Administrator Jobs in Cambridge, MA

At the MBTA, we envision a thriving region enabled by a best-in-class transit system. Our mission is to serve the public by providing safe, reliable, and accessible transportation. MBTA's core values are built around safety, service, equity, and sustainability and each employee that works for the MBTA performs their roles based on our vision, mission, and values. This includes attendance, participation, and contribution in local safety committee meetings as needed. Job Summary The Primavera P6 EPPM Administrator will be the primary contact for MBTA to maintain system-level configuration for the enterprise project scheduling solution and will be responsible for the support of both internal and external users. As the enterprise-wide Project Scheduling Solution P6 EPPM affects all aspects of MBTA capital investment projects the P6 EPPM Administrator will be required to be highly responsive and able to prioritize end user needs in the best interest of the MBTA. The P6 EPPM Administrator will liaise with the e-Builder core team, Director of PMIS, Project Controls organization, Deputy Chief of Project Controls, Governance Committee, and end users to implement required enterprise account level modifications which could include modifications of data fields, reports, dashboards, and templates. Duties & Responsibilities Primavera P6 EPPM System-Specific Responsibilities Project Setup User Provisioning & de-activating Template Maintenance Data Visualization including Global Dashboards & Portfolio Maintenance Enterprise Configuration Changes (EPS, WBS, OBS, UDFs) Onboarding and training of new users End User Technical Support Manage report and folder subscriptions. Assist with maintaining detailed, and summary Project Schedules and future anticipated interfaces with e-Builder PMIS platform. Manage Project Archive Process, including re-importing archived schedules into P6 EPPM at the request of the end-users. Review product release notes - educate MBTA user base regarding new functionality and product enhancements. Manage and maintain detailed contractor/consultant schedule import into the Production database. Manage data exchange between P6 EPPM and MBTA Enterprise Data Warehouse. Develop Predictive Analytics models using P6 EPPM Schedule data. Change Management Responsibilities Write requirements for Governance Committee review and approval. Development and maintain MBTA-specific P6 EPPM system support documentation. Coordinate configuration changes between all MBTA organizations for acceptance before implementation. Coordinate and execute user acceptance testing of major changes (e.g., new structured workflow) Hold Monthly or Bi-Monthly Governance Meetings to review all requested global changes/product issues. Primary contact for all Oracle technical Service Requests (SRs) - Enter new SRs, manage existing ones to close, and communicate updates back to the appropriate end user. Schedule Management Responsibilities Master Schedule Administration and Maintenance. Maintain Schedule components for compliance with MBTA standards. Maintain Earned Value and Calculation Project Settings. Archive project schedules out of P6 EPPM per data retention policies. Configure System and Projects for update via Team Member. Manage Archive folders in e-Builder. Minimum Requirements & Qualifications A Bachelor's Degree in Engineering, Computer Science, Business, or a related field from an accredited institution. Six (6) years of experience using Primavera P6 EPPM cloud-based software. Excellent knowledge of the construction industry including methodology, terminology, workflow/paper flow of design, and construction activities. Demonstrated experience with computerized systems, database management, and spreadsheet and word-processing programs to transform data and create reports. Experience with Power BI or Tableau data visualization, and dashboard development applications. Excellent interpersonal skills and demonstrated ability to interact effectively with resources throughout the enterprise. Excellent organizational skills to prioritize multiple tasks, develop, analyze, and/or revise procedures, meet deadlines, and work in an environment of changing priorities. Ability to use independent judgment and initiative to accomplish tasks. Skill in using computer software such as MS Word, Excel, and Outlook. Ability to troubleshoot problems and develop creative solutions. Resourceful and self-directing, ability to flourish in a fast-paced and demanding work environment. Excellent customer service skills. The ability to work with a diverse workforce. Substitutions Include A High School Diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement. An associate's degree from an accredited institution an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement. A master's degree in a related subject substitute for two (2) years of general experience. A nationally recognized certification, or statewide/professional certification in a related field substitutes for one year of experience Job Conditions: Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English. Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role. Ability to provide internal and external customers with courteous and professional experiences. Ability to work effectively independently and as part of a team (or supervise, if required). Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers. Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies. Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection). Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including a physical examination and drug and alcohol screenings. Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service. Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Disclaimers and Definitions: General Disclaimer: The statements contained in this are intended to describe a summary, general nature, and complexity of typical job functions and do not represent an exhaustive list of all duties, tasks, and responsibilities required of staff assigned to this position. Application Completion: It is each applicant's responsibility to ensure application details are entered completely and correctly, including updated work and education histories (past and current). Incomplete applications may not be considered. Attachments do not substitute for application fields. Recruitment team does not have access to existing employee data / history. Application Deadlines: Applicants should apply as soon as possible, as the MBTA may stop considering applicants after a sufficiently large applicant pool is established. Work Environment: The physical demands and work environment characteristics described here-in are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform essential functions. See job description for role-specific requirements. Work Eligibility: Although the MBTA is an Equal Opportunity Employer, all employees must be legally authorized to work in the United States for any employer and on an unrestricted basis (the MBTA does not sponsor non-US citizens). However, if you have an unrestricted work authorization, or sponsored by a separate entity, you are welcome to apply for open positions. International students taking part in CPT / STEM / OPT programs through a university are eligible for internships and co-ops with the MBTA. In compliance with federal law, all persons hired will be required to complete a Form I-9 to verify their identity and eligibility to work in the U.S. Interviews: Candidates should ensure they arrive on time, are prepared, can remain for the duration, and if remote, are in a quiet place without distraction, for the interview. Candidates who do not attend their interview without advance authorization, including an email confirmation of a rescheduled time/date from Human Resources, will be considered a no-show and disqualified from consideration for the position. Related to rescheduling, on a one-time basis, and due to something emergent, you may be allowed to reschedule the interview. In addition, Human Resources may require documentation supporting the request. However, should you need to reschedule, you will need to contact your Recruiter directly by email. Safety Sensitive Positions: Employees working in this classification will be subject to periodic physical examinations plus random drug and alcohol testing. On-call or 24/7 Positions: Employees working in this classification must be available to respond to page / text / call and report to work as determined by assigned department or the Authority. Essential / Emergency Staff: During declared "states of emergency," employees working in this classification are required to report to work for their assigned work hours or as directed by management. ADA Accommodations: The MBTA makes reasonable accommodations for applicants with disabilities. If you require an accommodation during this process, please contact the MBTA's ADA Unit at ************ or ****************. Diversity, Equity, and Inclusion: The MBTA is an Equal Employment Opportunity Employer. For terms, descriptions, and definitions related to diversity, equity, inclusion, veteran status, and immediate family members that you may find on the application form, please visit mbta.com/careers-app-definitions. PDN-9d69ce2f-173e-4df4-8649-66a6d968b289