Administrator jobs in Coral Springs, FL - 504 jobs

VesuvITas: Business Administrator Position Type: Full-Time Permanent Salary with Health, Vision, and Dental Insurance VesuvITas is a trusted Contact Center Solutions and Consulting company with nearly 30 years of industry expertise, specializing in enhancing customer experiences through innovative and tailored approaches. Known for its five pillars-Contact Center, Customer Experience, Security, Analytics, and Cloud Migration-VesuvITas provides vendor-neutral and customer-centric solutions for businesses of all sizes. The organization focuses on designing comprehensive solutions that integrate people, process, and technology to optimize operations and boost customer satisfaction. By delivering secure and personalized customer experience technologies, VesuvITas fosters brand loyalty and drives business success. This is an exciting opportunity to get in on the ground floor with a growing technology sales and consulting firm. The Business Administrator should be capable of supporting business finance efforts (and have solid knowledge of accounting). The candidate should have extended experience with MS Excel spreadsheets, Quickbooks software (or similar), and experience handling payments and invoicing clients. The candidate should have excellent business writing skills, business office and operations skills and especially a high attention to detail. In addition, the candidate must have a strong technology/technical aptitude or experience and/or ability to use automation tools or coordinate with IT to detail what is required for automation of your processes. We would welcome a highly technical person who has a great attention to detail that can learn the tasks required, but would also prefer someone who already has this experience. An energetic professional with a tireless attitude will enable long-term success. Experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision. Well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people. Due to the blended role of remote and onsite, candidate must be local to the Broward/Palm Beach area. Primary Responsibilities/Duties: QuickBooks Administration & Management Microsoft Excel (complex & detailed spreadsheets, pivot tables, detailed formulas) All customer invoicing and all vendor payments Finance Process Management Best practices for bookkeeping Operational workflow decisions and documentation Additional Responsibilities/Duties: Manage C-level executives' schedules, calendars, and appointments. Manage the 3 rd party Bookkeeping service Manage the 3 rd party Accounting service Manage the 3 rd party Payroll service Support with new employee processes and procedures. Assisting with travel arrangements and loyalty programs Ensure security, integrity, and confidentiality of client data. Prepare financial reports on a schedule to ensure efficiency. Maintain a safe and secure working environment. Requirements: Knowledge of office management responsibilities, systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills (multi-lingual a plus/not required) Strong organizational and planning skills Proficient in MS Office, MS Teams, Word, Outlook, & ESPECIALLY MS Excel Knowledge of accounting, data and administrative management practices and procedures Knowledge of business and management principles Computer skills and high technical aptitude Desire to leverage AI is a plus Key skills & proficiencies: Excellent Communication Analysis and Assessment Judgment Problem Solving Decision Making Planning and Organization Time Management Attention to Detail Accuracy Initiative Integrity Adaptability Teamwork Developing Standards Process Improvement

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. Summary Memorial Healthcare System is seeking experience using OnBase modules such as Client, Config, Web Client, Unity Client, DocPop, FolderPop, Unity Management Console, OnBase Studio. Proficiency integrating OnBase with ERP or EHR platforms (e.g., Workday, Epic). Practical understanding of OnBase - Workday integration. Hands-on experience with HL7 interfaces. This position, in collaboration with end-users, is responsible for designing and modifying rules and requirements in Memorial's business applications to support organizational needs and development. Provides day-to-day management of business applications for moderately complex or standard applications, but is responsible for end-to-end application and systems configuration including the designing, Developing, testing, debugging and installation. Responsibilities Interface with vendors to resolve hardware and software problems and recommend solutions.Designs web-based, mobile technology, cloud, and security interface in order to meet the specific needs of business users.Collects user feedback in order to provide creative solutions application bugs, overall functional and usage issues.Manages applications projects as needed. Performs data collection and produce reports or other products as needed to keep management abreast of system/project status.Prepares documentation of system capabilities, output requirements, input data acquisition, programming techniques, and controls to maintain functionality and operability of the application. Analyzes application data needs and business requirements as input into application upgrades and modifications to improve existing functionality and efficiency.Provides input into planning of application development and deployment, providing technical application expertise and configuration requirements.Assist with managing the technical components of application environment, underlying technology, servers, Operating Systems, network, databases firewall, load balancer, etc.Designs and provides patches and upgrades to existing business systems in order to ensure up-to-date and reliable functionality.Tests and troubleshoots existing and proposed systems in order to resolve and anticipate application issues. Competencies ACCOUNTABILITY, ANALYSIS AND DECISION MAKING, ANALYSIS AND DECISION MAKING - IT, APPLICATION OWNER, CUSTOMER SERVICE, EFFECTIVE COMMUNICATION, HIPAA, INFORMATION TECHNOLOGY SECURITY, IT APPLICATIONS, IT CUSTOMER SUPPORT, ORGANIZATION SKILLS (4), PROJECT MANAGEMENT (IT), RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, TEAM WORK Education And Certification Requirements Associates (Required) Additional Job Information Complexity of Work: Requires critical thinking skills, effective communication skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. May require specialized knowledge in a business line. Required Work Experience: Three (3) years of relevant experience. Relevant work experience may substitute for education requirement. Other Information: Follows Standard Precautions using personal protective equipment as required.Additional Education Info: in Information Technology, Computer Science, or related field. Working Conditions And Physical Requirements Bending and Stooping = 40% Climbing = 20% Keyboard Entry = 60% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 20% Lifting or Carrying 0 - 25 lbs Non-Patient = 60% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 40% Lifting or Carrying > 75 lbs Non-Patient = 20% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 40% Pushing or Pulling > 75 lbs Non-Patient = 20% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 60% Running = 0% Sitting = 60% Squatting = 40% Standing = 60% Walking = 60% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 60% Seeing - Near = 60% Bio hazardous Waste = 20% Biological Hazards - Respiratory = 20% Biological Hazards - Skin or Ingestion = 20% Blood and/or Bodily Fluids = 20% Communicable Diseases and/or Pathogens = 20% Asbestos = 0% Cytotoxic Chemicals = 20% Dust = 60% Gas/Vapors/Fumes = 20% Hazardous Chemicals = 20% Hazardous Medication = 20% Latex = 20% Computer Monitor = 60% Domestic Animals = 20% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 20% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 20% Magnetic Fields = 20% Moving Mechanical Parts = 20% Needles/Sharp Objects = 0% Potential Electric Shock = 20% Potential for Physical Assault = 0% Radiation = 20% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 20% Shift Primarily for office workers - not eligible for shift differential Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification. Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process. Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Employment is subject to post offer, pre-placement assessment, including drug testing. If you need reasonable accommodation during the application process, please call ************ (M-F, 8am-5pm) or email *******************************

A prestigious research university in Coral Gables is looking for an Executive Director of Research Administration. The role entails leadership in pre-award and post-award processes, ensuring compliance and overseeing grant management. Candidates should possess a Bachelor's degree and at least 10 years of relevant experience, with strong leadership and analytical skills. This full-time position emphasizes the importance of service and collaboration in a dynamic academic environment. #J-18808-Ljbffr

**$10,000 Sign On Bonus** has a 15% annual incentive plan ** The RN Executive Director is directly responsible for the administrative and leadership functions associated with all operations of an Aveanna branch. Additionally, this individual is responsible for initiating and maintaining compliance with all Federal and State regulations governing Home Health Care Agencies, and ensuring compliance with Aveanna's policies and procedures. Why Join Us? Organization focused on creating great clinical outcomes for our patients Most of our home health locations are rated as 4+ stars for quality and satisfaction Directly impact the lives of patients in your local community Flexible scheduling that gives you the opportunity for better work-life balance Essential Job Functions: • Oversee and conduct all interviewing, hiring and orientations of staff. • Monitor employee progress towards established goals throughout the year and ending with an annual evaluation. • Staff development including orientation, in-service education and continuing education. • Assure appropriate staff supervision during all service hours. • Meet with supervisors at routine intervals; participate in regional meetings as requested • Participate in weekly meetings to prepare for patients coming onto services • Supervise and evaluate client satisfaction survey report on client served • Incident Management/Issue Resolution • Plan and implement branch growth strategies • Thorough review of financial statements, activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement • Consistently meet reporting deadlines • Branch compliance with federal and state regulations • Oversight if internal billing and collection efforts to generate clean claims • Perform other duties as assigned Benefits Offerings: 401(k) with company match Health, dental, vision, life, and pet insurance Mileage reimbursement and cell phone allowance Generous PTO, sick time, and paid holidays Inclusion Day to celebrate what matters to you Float Day for extra flexibility and balance Up to 8 Hours of Paid Volunteer time yearly No-Cost Employee Assistance Program (EAP) - unlimited mental health telephonic counseling sessions, support with identity left, Will preparation and travel assistance Robust DEI company program because Inclusion is an Aveanna Core Value Tuition discounts and reimbursement Requirements: • Associates degree or higher • Valid RN in the state of application • Criminal Background check completed and results within parameters of Aveanna policy. • Valid Driver's License and Acceptable MVR • 2-3 yeas of leadership, training and management experience in home health • Bilingual (English and Spanish) • Valid CPR

Why You'll Love This Opportunity Our client is a nationally recognized general contractor and facility-maintenance partner trusted by Fortune 500 brands coast-to-coast. Operating with the agility of a 10-person core team supported by a custom Microsoft-based platform, they deliver fast-moving projects without the red tape of larger GCs. As they gear up for the next growth chapter, they need a hands-on Project Administrator to keep field and office operations running smoothly. What You'll Do Coordinate procurement and buy-outs for subcontractors and vendors. Draft and update project schedules, meeting minutes, and action logs. Track RFIs, submittals, change orders, drawings, and specifications to ensure nothing slips through the cracks. Support pre-construction planning by securing resources and confirming permit requirements. Oversee punch-list tracking and assemble close-out packages for the client. Process subcontractor invoices and assist with monthly owner billings. Provide administrative backup to the project manager and field superintendent as needed. The Expertise You Bring 3+ years of commercial construction experience in coordination, administration, or project management. Proficiency with Microsoft Outlook, Word, Excel, and Project; CRM or field-service software knowledge is a plus. Strong communication, follow-through, and vendor-relations skills that thrive in an unstructured, high-accountability culture. Ability to juggle multiple deadlines, own your results, and collaborate with senior leadership and field teams. What's In It For You Full medical, dental, vision, life, and generous PTO package. High visibility with senior leadership-your contributions directly impact client satisfaction and company growth. Stable pipeline of nationwide projects with marquee clients and minimal travel requirements. Work Environment This is a 100 % in-office role at the company's West Palm Beach operations hub. Expect a wear-many-hats atmosphere where initiative, reliability, and professional pride are valued above all else. About Blue Signal: Blue Signal is an award-winning, executive search firm specializing in various specialties. Our recruiters have a proven track record of placing top-tier talent across industry verticals, with deep expertise in numerous professional services. Learn more at bit.ly/46Gs4yS

Provide internal organizational support for key member-facing digital systems. Assist staff with technical subject matter expertise on the Digital Banking system and other related digital systems and services. Ensure that the Digital Banking system is functioning properly and fulfilling its intended purpose. Be the liaison between technical technology issues related to digital systems and business line staff. Function as the primary liaison between the digital banking vendor and the organization. We encourage you to view and apply directly at edfed.org/careers Duties & Responsibilities: Provide internal support for Digital Banking (online and mobile app), and related systems. Function as the subject matter expert for Digital Banking system administration. Coordinate with Director of Business Technology for Digital Banking and core system integration. Test updates, changes, and enhancements/additions to the Digital Banking system. Coordinate and facilitate testing of Digital Banking system changes with business lines and stakeholders. Coordinate implementations and changes with Digital Banking vendor. Work in conjunction with Data Analyst to report and analyze Digital Banking performance, data, and statistics. Manage third party member-facing digital system integrations. Work with business lines to gather, analyze, and document business requirements related to member-facing digital systems. Recommend digital system features and functionality that are aligned with the organizations strategic goals and direction. Perform other duties as assigned by management. Requirements: Bachelor of Business Administration in Information Systems or related field, or equivalent combination minimum of 5 years of related work experience Financial services experience preferred Skills: Strong organization and time management, problem solving, troubleshooting, and communication skills are required. Works well as a member of a group. Capable of carrying out a given task with all details necessary to get the task done well. Every employee is required to comply with all Bank Secrecy Act (BSA) policies and procedures, and to attend required BSA-related training as assigned. The following are some benefits offered to employees: Paid Holiday Paid Birthday Paid Sick and Personal Days Paid Vacation Retirement/401K with matching contributions Medical, Dental and Vision Insurance Life Insurance and Long Term Disability Tuition reimbursement for Undergraduate and Graduate courses Various Incentive Programs Career opportunities About Us: As a financial institution, EdFed has been dedicated to providing our members, the South Florida educational community, with quality financial services since 1935. As an employer, we strive to provide staff with challenging career opportunities, great benefits, and a friendly work environment. Confidentiality is of the utmost importance in this position.

Benefits Information The GEO Group is Growing Nationwide! *Compensation is based on experience and facility location* Boca Raton, FL is Corporate Headquarters. These positions will be located in various parts of the country. Full-time employees will enjoy a competitive benefits package with options for you and your family including: * Paid Time Off * Paid Holidays * 401(k) Matching * Health Insurance * Vision Insurance * Life Insurance * Health Savings Account * Tuition Reimbursement * Employee Discount * Reduced Tuition Rates * Disability Insurance * Employee Assistance Program * 401(k) * Pet Insurance * Dental Insurance * Paid Training * Flexible Spending Account The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. Equal Opportunity Employer Overview Are you looking for a career you can feel good about? We hire only those that strive to do their best. By joining our family, you'll receive the honor and recognition that comes with working for the industry's global leader in evidenced based rehabilitation. Who We Are: GEO provides complementary, turnkey solutions for numerous government partners worldwide across a spectrum of diversified correctional and community reentry services. From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Why Work for GEO: We believe that work is more than a place you go to every day. It is about being inspired and motivated to achieve extraordinary things. Employee benefits play an important role in making The GEO Group a great place to work. At GEO, we believe in the three pillars of employee wellbeing: physical, emotional, and financial. With comprehensive benefits and competitive wages, we trust that you will find all the resources you need here to be successful. Responsibilities Summary: The Facility Administrator is the chief administrator of the facility. Works cooperatively with the regional and local management to develop and attain the goals and objectives of the facility according to the policy direction of the company and within the scope defined by the client agency. The Facility Administrator has budgetary responsibility for all facility expenses. Primary Duties and Responsibilities: The Facility Administrator plans and provides leadership for the administration, security and treatment programs of the facility. Makes long-range plans and schedules. Sets goals and establishes objectives to achieve such plans. The Facility Administrator develops and maintains close working relationships with the client departments and their representatives. Approves, initiates, interprets and enforces policies and directives for efficient administration. Supplements policies with written guidelines and procedures. The Facility Administrator directs the activities of all facility functions, assigns duties and delegates authority to accomplish them. Delegates authority for the selection, development and termination of staff, including ongoing staff training, communications and discipline. The Facility Administrator ensures that adequate procedures, methods, and techniques are established in all programs and operations. Provides adequate facilities, space and equipment for inmates and staff. The Facility Administrator ensures the ability of the facility staff to respond appropriately to emergencies. Provides proper safeguards and conducts regularly scheduled physical inspections for the health, safety and welfare of inmates and staff and the physical property of the facility. The Facility Administrator should conference with the appropriate corporate or client officials on policy matters. Monitors statutory requirements and legal decisions that affect administrative decisions or operations of the facility The Facility Administrator analyzes proposals, financial statements, records, statistical reports, budget estimates and justifications for proposed expenditures. Develops and maintains close working relationships with government and private agencies including local, state and federal law enforcement units, and the community. The Facility Administrator responds on a 24-hour, 7-day basis to significant unusual occurrences Performs other duties and responsibilities as needed to ensure the effective and successful operation of the facility. Qualifications Minimum Requirements: Bachelor's degree in the behavioral sciences or related field supplemented by courses in business administration and a minimum of ten (10) years of work experience in a correctional or detention facility at the minimum level of associate Facility Administrator or Warden of a correctional facility or an equivalent combination of education and work experience required. Exceptions may be made concerning supervisory experience if the candidate clearly demonstrates the ability to supervise the proper administration of a correction or detention facility of a substantial number of inmates. Must possess a working knowledge of program objectives, policies, correctional laws, applicable court orders, procedures and requirements for managing a secure correction or detention facility. Must have strong leadership ability, sound judgment, and effective administrative ability. Possesses a thorough knowledge and understanding of the objectives and principles of career development and advancement programs. Clearly demonstrates the ability to guide, direct and coordinate the efforts of others. Must be mature, flexible, intellectually alert, able to command the respect and confidence of inmates and staff.

Supports by managing and optimizing automated contract management system. This position handles advanced contract administration duties, ensuring timely and accurate processing of complex agreements. It provides technical and analytical support to improve system efficiency, ensure compliance, and enhance contract lifecycle management. 1. Administers and maintains the automated contract management system, ensuring data integrity, compliance, and efficient workflows. across departments. 2. Reviews contract documentation for completeness, accuracy, and alignment with policies and regulations. 3. Tracks contract milestones, expirations, and renewals, providing proactive notifications and recommendations to departments and the immediate supervisor. 4. Coordinates with Procurement Office, Legal, and internal stakeholders on drafting, negotiating, amending, renewing, and closing contracts. 5. Generates and analyzes regular and ad-hoc reports to evaluate contract performance, compliance and cycle times; recommends process improvements based on data trends. 6. Assists in the development and implementation of standard operating procedures and training materials for system users, to promote consistent and efficient system use. 7. Serves as a subject matter resource on contract management procedures, policies, and best practices. 8. Supports internal audits by preparing documentation, responding to inquiries, and ensuring contract records meet institutional and regulatory requirements. 9. Leads or contributes to special projects to enhance contract administration processes, technology use, and departmental reporting. 10. May provide guidance and mentorship to assigned staff. 1. Working knowledge of contract law, legal terminology, and industry-specific standards. 2. General knowledge of the legal principles governing contracts, including contract formation, performance, breach, and enforcement. 3. Understanding various contract types, such as fixed-price, time and materials, cost-reimbursable, service agreements, non-disclosure agreements (NDAs), and vendor contracts. 4. Working knowledge of pricing models, cost structures, and how to analyze financial terms within contracts. 5. Understanding the importance of confidentiality in handling sensitive information and acting with integrity when managing contracts. 6. Advanced proficiency in contract management software and Microsoft Office Suite. keyboards

Location: Miami, FL (Brickell) | Full-time | On-site Salary: $45,000 base + 10% Performance Bonus + Benefits Lumicity is a dynamic division of G2V Recruitment, specializing in cutting-edge markets across Tech, Energy, Engineering, and Life Sciences. As part of a globally recognized recruitment group with offices across the US, UK, and Europe, Lumicity is in an exciting period of growth in both revenue and headcount. We are seeking a detail-oriented and proactive Office Administrator to join our Miami office, located in Brickell! This role is instrumental in maintaining operational excellence and a professional office environment, while also supporting the broader success of our national business. This is an exciting opportunity for a motivated professional who thrives in a fast-paced setting and is looking to grow within a dynamic, people-first organization. Key Responsibilities: Office Administration & Operations Serve as the first point of contact for visitors and staff, ensuring a welcoming and professional atmosphere. Oversee day-to-day office operations, including supply management, mail distribution, and vendor coordination. Maintain a clean, organized, and well-equipped workspace that reflects Lumicity's brand and values. Support the planning and execution of internal events, team-building activities, and client-facing functions. Assist with marketing initiatives and social media coordination in collaboration with internal stakeholders. Provide administrative support to the Director and Operations Manager, as needed. Contractor Care & Compliance Manage contractor onboarding, including W2 and C2C compliance in partnership with payroll providers. Draft, distribute, and track client and candidate contracts; ensure timely uploads to Bullhorn. Administer timesheets, background checks, and contract extensions. Monitor contractor end dates and proactively support consultants with renewal processes. Maintain accurate and up-to-date contractor records in the CRM. Act as a liaison between contractors and the sales team, delivering consistent high-quality service throughout the contractor lifecycle. About You You'll thrive in this role if you bring: Proven experience in office administration or operations support, preferably in a fast-paced, client-focused environment. Strong interpersonal and communication skills with a professional and approachable demeanour. Highly organized, detail-oriented, and capable of managing multiple priorities simultaneously. Proficiency in Microsoft Office Suite; experience with CRM systems (e.g., Bullhorn) is a plus. Demonstrated ability to work independently and collaboratively across teams and time zones. A proactive mindset with a commitment to continuous improvement and service excellence. Ability to work independently and collaboratively across teams and time zones. Why Join Lumicity? Be an important part of a fun, young workforce within a globally recognized recruitment firm. You'll be the main coordinator in organizing and executing company events and celebrations. Work in a vibrant and energetic office with direct access to leadership and cross-functional teams. Join a supportive, high-energy culture that values initiative, collaboration, and career development. Gain exposure to multiple business functions and play a key role in shaping operational success across the US. If you are a driven professional who enjoys being at the center of a thriving team and is eager to grow with a forward-thinking organization, we'd love to speak with you!

The ideal candidate will be responsible for providing administrative support to ensure efficient operation of the office. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage Owners calendars and schedule. Support office and management with day to day activities. Support the bookings and operations team with tasks such as assigning events, maintaining photographers and videographers calendars and client follow ups Assist with follow up for videos and photos with internal and external clients Assist in handling office requests for dial-ins, conference rooms, travel requests, etc. · Coordinates the involvement of internal personnel, including support, service and management resources to reach objectives, trouble-shoot issues and meet customers' expectations Qualifications Proficiency in Google Workspace (Docs, Sheets, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work Bachelor's degree Well organized with an aptitude in problem-solving

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

We are seeking a dynamic and experienced Medical Practice Administrator and/or Senior Office Manager with multisite management expertise to oversee the daily operations of our Endocrinologist medical offices. This pivotal role combines strategic leadership with hands-on administrative management, ensuring seamless office functions across multiple locations. The ideal candidate will excel in team supervision, vendor relations, budgeting, and medical office administration, fostering an organized, efficient, and welcoming environment for staff and patients alike. Your energetic approach and exceptional organizational skills will drive operational excellence and support our mission to deliver outstanding healthcare services. Duties Lead and supervise administrative teams across multiple Endocrinology medical office sites, providing training, mentorship, and performance evaluations to foster a motivated and high-performing workforce. Manage scheduling for staff, providers, and facility use to optimize operational efficiency and patient flow. Oversee vendor relationships, including negotiating contracts, managing supplies procurement, and ensuring timely service delivery. Develop and monitor budgets for each site, controlling expenses while maintaining quality standards. Oversee office management tasks including filing systems, front desk operations, multi-line phone systems management, calendar organization, and clerical duties. Ensure effective communication across sites through clear messaging channels; facilitate team meetings and training sessions to promote continuous development. Maintain compliance with healthcare regulations by managing documentation, filing medical records securely, and overseeing administrative policies. Support front desk operations by supervising phone etiquette standards and patient reception procedures to enhance patient experience. Implement process improvements to streamline office workflows and enhance overall productivity. Key Responsibilities Manage and mentor Office Managers across multiple endocrinology clinics Implement data-driven dashboards to track KPIs such as patient retention, provider utilization, RPM engagement, and authorization turnaround times Oversee execution of care management and RPM workflows (e.g., device fulfillment, patient onboarding, documentation, billing) Collaborate with clinical, billing, and technology teams to scale chronic care programs Monitor financial performance (denials, collections, authorizations, staffing ratios) Drive improvements in scheduling, intake, insurance workflows, and overall patient experience Ensure regulatory compliance with CMS, HIPAA, OSHA, and other applicable laws Support growth initiatives, including provider onboarding and expansion into new locations KPI metrics are tied to acquired practice and services only P&Ls. Which includes but not limited to: Operational Metrics: Patient volume, Appointment Scheduling Efficiency, Provider Utilization, Provider Productivity, Provider satisfaction and support, Patient panel growth etc. Financial Metrics: Revenue Cycle KPIs, Cost Management, Revenue growth etc. Patient Satisfaction & Quality: Care coordination , Patient Satisfaction scores, Patient Retention Rate, Referral Management Etc. Compliance & Risk Management: Credentialing timeliness, regulatory compliance, Staff of Practices : Staff turnover, Employee satisfaction and engagement, Staff Training completion etc. Experience Proven supervisory experience in a multisite office environment within the healthcare or medical field is essential. Demonstrated expertise in office management functions including scheduling, vendor management, budgeting, and operational practices. Strong background in medical office administration with knowledge of healthcare compliance standards is highly desirable. Experience coordinating events such as staff meetings or community health initiatives is a plus. Excellent communication skills combined with superior organizational abilities are required to manage multiple locations effectively. Prior experience supervising clerical staff at front desks or managing multi-line phone systems will be advantageous. Familiarity with training & development initiatives to foster team growth is preferred. Join us in this exciting leadership role where your energy and expertise will directly impact the efficiency of our medical offices! We value proactive professionals committed to creating a positive environment for staff and patients alike-your leadership will help us deliver exceptional healthcare experiences every day! Benefits: Dental insurance Health insurance Paid time off Vision insurance Qualifications Qualifications 5+ years' experience in medical practice operations or healthcare management (multi-site preferred) Certified Medical Practice Executive (CMPE), CMM, or other relevant certifications Experience in endocrinology, chronic disease management, or internal medicine Experience managing care management programs and/or RPM (Remote Patient Monitoring) Strong understanding of EMR and practice management systems (Athena, eCW, or similar) Analytical thinker with the ability to interpret financial and operational data to drive performance Exceptional leadership and communication skills Language: Fluent in English and Spanish preferred

We are a high-end, self-pay cosmetic plastic surgery practice seeking a Practice Administrator to take ownership of operations, compliance, finance, marketing, and patient experience. This is a leadership role for someone who thrives in a boutique, luxury medical setting and wants to directly impact growth, revenue, and reputation. What You ll Do Ensure compliance and accreditation: oversee licensing, certifications, and inspection readiness (AAAASF/QuadA, OSHA, HIPAA). Manage financial performance: budgets, P&L, expense control, vendor contracts, and inventory. Drive sales and revenue growth: optimize consult-to-surgery conversions, pricing strategies, and new services (injectables, skincare, recovery). Lead marketing & branding: oversee digital campaigns, social media, SEO, paid ads, and content creation (before/after photography, testimonials, events, influencer collaborations). Deliver a world-class patient experience: concierge-level service, VIP touchpoints, and seamless consult-to-surgery flow. Manage staff performance and operations: scheduling, training, KPIs, and vendor relations. What We re Looking For 5+ years in practice management within plastic surgery, dermatology, or medical aesthetics. Proven track record in growing revenue, improving efficiency, and running P&L. Knowledge of compliance and accreditation standards (AAAASF/QuadA, state inspections). Strong marketing acumen: social media, SEO, digital ads, and patient funnels. Tech-savvy: EMRs such as NextTech / Symplast, QuickBooks, CRM/marketing tools. Polished communicator with exceptional leadership and problem-solving skills. Multilingual and experience in luxury patient care is a plus. Why Join Us? Be the key driver of growth in a boutique, high-end cosmetic surgery practice. Work directly with a leading surgeon in a hands-on, results-driven role. Competitive salary + performance bonuses based on revenue growth and KPIs. Opportunity to launch new services, shape the brand, and build a legacy practice.

Job DescriptionDescription: for HVAC Service Coordinator Hialeah Gardens, FL $18-23ph + Benefits **Must have QuickBooks Experience** The HVAC Service Coordinator serves as the primary point of contact between customers, field technicians, and management. This role is responsible for scheduling, dispatching, and coordinating service calls, ensuring timely communication, accurate work order processing, and efficient utilization of company resources. The Service Coordinator plays a key role in customer satisfaction, operational efficiency, and supporting the field service team.\ Essential Duties and Responsibilities The essential functions include, but are not limited to the following: Work Order Management Create, review, and close out work orders in FieldEdge. Verify job details (customer information, equipment, warranty, maintenance agreements). Ensure accurate coding for labor, parts, and warranties. Collect and enter purchase orders or authorization numbers when required. Permitting: Apply for and track permits for HVAC installations, replacements, and service jobs. Communicate with municipalities to ensure timely permit approvals and inspections. Maintain organized records of permit status, expirations, and follow-up requirements. Scheduling & Dispatching Assign and dispatch service technicians based on skill set, availability, and location. Monitor technician workloads and adjust schedules to maximize efficiency. Track work orders in FieldEdge (or equivalent CRM/dispatch software). Maintain a daily/weekly service calendar. Customer & Client Service Answer inbound service calls, emails, and portal requests from customers. Schedule service appointments, providing accurate arrival windows. Communicate with customers regarding delays, reschedules, and service updates. Handle customer concerns promptly and escalate issues to the Service Manager as needed. Warranty Registration: Register warranties for new installations with manufacturers. Ensure warranty documentation is complete, accurate, and provided to customers. Track expiration dates and warranty terms for future service coordination. Maintenance Agreements: Create, renew, and track residential or light commercial maintenance agreements. Follow up with customers about expiring or lapsed agreements. Coordinate with technicians and customers to schedule maintenance visits. Administrative & Reporting Assist with timecard verification and approval for assigned service technicians. Use QuickBooks for accounting tasks as needed Maintain records of service agreements, preventative maintenance schedules, and recurring visits. Generate daily, weekly, or monthly service performance reports. Support billing and collections by ensuring all documentation is complete and timely. Team & Technician Support Provide technicians with job details, directions, and special instructions. Track technician progress and support them with parts ordering, job notes, or customer communications. Coordinate with warehouse and parts team to ensure required materials are available. Facilitate communication between the service team and management. Requirements: Qualifications: 2+ years' experience in HVAC, plumbing, electrical, or a service-based industry. Must have QuickBooks experience Strong administrative, scheduling, and customer service skills. Familiarity with permit processes and local municipality requirements (preferred). Experience with service software and/or CRM tools. Attention to detail and ability to manage multiple priorities. Professional communication skills-both written and verbal. Key Competencies: Organized and process-oriented Strong multitasker and communicator Problem-solver with a customer-first mindset Comfortable with compliance and documentation Team player who can work across departments Ability to remain calm and professional in fast-paced situations. Knowledge of HVAC systems and terminology is a plus. Physical Demands and Work Environment: Sit for prolonged periods of time. Repetitive Movements i.e. typing and mouse use. Prolonged screen viewing. Lifting up to 25 pounds.

Bluebird Kids Health Practice Administrator, South Florida Reports To: General Manager, Florida Role Type: Exempt Bluebird Kids Health is a dynamic organization that provides underserved communities with new access to value-based pediatric primary care. We are on a mission to provide exceptional care, so every child can thrive. We offer comprehensive, evidence-based primary and urgent care services to children and their families, with around-the-clock support. Our care model includes robust care coordination, chronic disease management, and other population health supports. Our success is measured by exceptional health outcomes, lower medical costs, outstanding child and family experience, and a rewarding environment for our clinicians and staff. Position Description Bluebird Kids Health seeks an experienced operator and business manager to lead its South Florida market, ensuring alignment with Bluebird Kids Health's mission, vision, values, and organizational objectives. Under the leadership of the General Manager (GM) and in close collaboration with the Medical Director of South Florida, the Practice Administrator (PA) will have overall accountability for delivering market-level growth, operating, financial, quality, and patient experience outcomes. They will drive the deployment of the Bluebird Kids Health care model, ensuring alignment with quality and total cost of care targets. This role requires a strategic and analytical mindset to drive growth through advanced healthcare management practices, data-driven decision-making, and continuous process improvement. What You'll Do Operational Leadership: Lead, oversee, and manage day-to-day operations across all in-market locations, ensuring goals related to clinical quality, patient experience, operating, and financial performance are met or exceeded. Oversee key performance indicators and drive achievement of all strategy deployed goals and other key operating metrics. Lead and develop site-based leadership teams, fostering a culture of continuous improvement, and operational excellence. Collaborate with South Florida Medical Director to prioritize clinical and operational initiatives, monitor key performance indicators, and drive operational, growth, quality, and safety improvements. Ensure that processes across clinical, administrative, and operational functions are standardized to drive efficiency, quality care, and scalability while adapting to evolving business needs. Lead the development, implementation, and continuous improvement of standard operating procedures (SOPs) to support the growth and operational excellence of a key market in a rapidly scaling organization. Own and implement strategies for driving operational efficiency, while maintaining a focus on the pediatric patient's care journey and experience. Growth and Finance: Drive in-market growth initiatives through a combination of word of mouth, community outreach and engagement, and other new patient acquisition activities. Drive patient retention and loyalty through patient engagement and experience initiatives. Partner with Growth & Community outreach to develop and execute strategies for growth, patient retention, and disenrollment management. Drive the financial performance of the market, including the management of operating budgets. Monitor and analyze financial performance, providing regular reports to senior management on variances to growth, revenue generation, and cost control. Quality, Safety & Patient Experience: Oversee end to end patient journey ensuring patients and their families' needs are met or exceeded while ensuring efficient use of Bluebird Kids resources. Ensure that operations are designed and executed to promote a team-based model care that ensures exceptional, evidence-based care delivery. Collaborate with clinical teams to lead performance measurement and process improvement initiatives to quality, safety, and the patient experience. Manage patient/family feedback, lead service recovery efforts, develop engagement strategies to boost experience and retention, monitor survey and review data for improvements, and ensure all sites deliver consistent, high-quality service aligned with organizational goals Team Development & Talent Management: Directly recruit, retain, develop, and manage all market-based site supervisors who oversee reception, medical assistant, and other support staff. Collaborate with the South Florida Medical Director to support provider needs in market. Mentor and coach non-provider personnel, fostering professional growth and preparing supervisors and staff for future roles within the organization. Review workload demands to ensure appropriate staffing. Lead recruitment efforts to ensure that all practices are staffed with highly qualified healthcare professionals and support staff. Conduct performance evaluations, manage disciplinary actions when necessary, and promote an environment that supports staff retention. Technology and Systems Management: Ensure all locations operate with up-to-date technology and that the staff is trained in system usage, including hardware as well as clinical and administrative software. Collaborate with the IT team to troubleshoot technical issues and ensure cybersecurity standards are met for both patient data and operational processes. Monitor and improve the effectiveness of data collection, reporting, and analysis to improve practice efficiency, including tracking clinical outcomes and operational performance metrics. Regulatory Compliance: Serve as a champion of Bluebird Kids Health's Integrity & Compliance Program, in partnership with Human Resources and General Counsel. Ensure all operations and business activities meet relevant federal and state laws, regulations, and requirements. Other Duties as Assigned What You'll Need Education and Experience: 5+ years of experience working in a general management or operational role ideally with at least 2 years of experience successfully managing a P&L in a medical group, health system, or other multi-site healthcare delivery organization. Track record of driving growth, financial, operating, people and quality results in a multi-site, care delivery organization. Bachelor's degree in healthcare administration, business administration, or a related field (master's degree preferred). Skills and Abilities: Excellent organizational, communication, and leadership skills, capable of motivating and driving teams to exceed expectations. Excellent analytical and problem-solving skills, with the ability to interpret data and make data-driven decisions. Proficiency in data analytics, financial modeling, and performance management a must. Ambitious and driven; able to set meaningful goals and engage the expertise, talent, best-thinking, and creativity of others to achieve them. Ability to manage high-stress situations and act with professionalism and tact. Ability to thrive in a fast-paced, dynamic environment and adapt to changing priorities. Proven ability to collaborate with colleagues, physicians and teammates to create results-driven, team-oriented environment while fostering the Bluebird Kids Health culture. Ability to work effectively in a dyad leadership model, collaborating closely with a clinical leader (South Florida Medical Director) to achieve both operational and clinical objectives. Experience with Lean, Six Sigma, or other process improvement methodologies. Proficient in practice management software, EHR systems, and Microsoft Office Suite. In-depth knowledge of federal and state healthcare regulations and compliance standards. Bluebird Kids Health is an Equal Employment Opportunity Employer. We embrace the richness of diversity and do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We recognize that traditional job requirements can sometimes inadvertently exclude talented individuals from underrepresented backgrounds or those who have taken non-traditional paths to acquire their skills. Therefore, even if you do not meet every listed requirement or have gained your qualifications in unconventional ways, we wholeheartedly encourage you to apply. We value passion, potential, and the drive to learn just as highly as formal qualifications, and we are committed to building an inclusive workplace where everyone's contributions are valued. What We Offer The opportunity to lead best-in-class launch operations and growth activities within a mission-driven pediatric care delivery organization. A competitive compensation package with performance incentives and, for some roles, equity participation. A collaborative and dynamic workplace with significant professional growth opportunities. A diverse and inclusive company culture that values every team member's contribution to our mission. Competitive medical, vision, and dental insurance products. Other programs including employee assistance, caregiver support, commuter benefits, flexible spending accounts, health savings accounts, short- and long-term disability benefits, and other exclusive employee benefits). Generous paid time off.

Job Description Permit Admin Impact Windows We're looking for a detail-oriented professional to prepare and submit permits for window projects. Prepare and submit permit applications for window projects Coordinate with internal teams to keep projects moving Requirements 3-5 years of window permit experience Excellent attention to detail and follow-through Ability to manage multiple projects at once Compensation Competitive pay Career growth Supportive, team-oriented work environment How to Apply: Send your updated resume and phone number. Qualified candidates will be contacted for phone interview. #hc217471

General Description: In general, the Contracts Administrator will assist in the management of all aspects of the Company's document systems, including analysis, review, and/or processing of purchase orders, insurance issues, licensing and permitting filings, corporate registrations, other transaction documents such as NDAs, etc., as well as offer other organizational assistance to the needs of the Contracts Team and the Company. Essential Functions: Process paperwork and forms related to orders and shipments. Draft correspondence such as order acknowledgements and create other documents and forms as may be necessary. Review substantive contract terms based on company playbook and propose revisions or exceptions (with supervision) Summarize completed contract terms using company's templates Review prime contract documents to identify key risk terms for the company Maintain contract data into internal software systems and databases. Establish and/or maintain spreadsheets to track orders from start to completion. Review, analyze, and edit contract documents provided by external customers as part of the contract process, with adherence to the Company's policies and standards. Answer internal questions from other departments in the Company regarding contractual language or terms and conditions. Establish and/or maintain spreadsheets which track matters related to litigation, intellectual property registration, licenses, and permits, as needed. Maintain physical and electronic filing systems. Assist with other special projects as may be required or necessary and providing general office support. Manage Insurance Certificates, bonds, and related requests. Manage spreadsheets with sales representative data such as products and region. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Education: Bachelor's degree strongly preferred. Experience: Minimum 3 years contract administration experience, preferably in the construction, manufacturing, engineering, or environmental industry. Familiarity with basic legal provisions common to contract documents. Experience working with RFP's, bids, quotations, and various contract documents utilized in procurement transactions. Knowledge, Skills & Abilities: Excellent written and verbal skills. Excellent problem-solving skills and ability to multi-task with a process improvement focus. Proficient knowledge and use of Microsoft Office (especially Word and Excel) and Adobe Acrobat. Should be able to use “redlining” and compare-documents review functions of Microsoft Word, in particular. The ability to independently prioritize requests, balance workload, and meet deadlines in a fast-paced environment. A strong attention to detail; very organized, efficient, and professional. Demonstrate cooperation with and meet the needs of the Contracts Team and other departments throughout the organization. Licenses and/or Certifications: Paralegal Certification is a plus. Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Job Description The Safety Administrator is responsible for developing, implementing, and maintaining workplace safety programs to ensure a safe and compliant environment for all employees. This role involves continuously monitoring and adapting safety procedures, investigating accidents and incidents, identifying potential hazards, and implementing corrective actions to prevent injuries and property damage. The Safety Administrator collaborates with various departments to promote a strong safety culture and ensures compliance with all applicable federal, state, and local safety and health regulations. RESPONSIBILITIES Schedule and coordinate trainings as needed and maintain safety records and certifications accordingly. Conduct safety audits and track the status and findings. Support incident investigations and track corrective actions Coordinate worker's compensation and safe return to work plans. Maintain confidentiality and always exercise sound judgment. Responsible for identifying hazardous workplace conditions. Prepare an assist with the communication and implementation of safety-related policies, programs, and procedures. Evaluate practices and procedures to assess risk and adherence to the law. Maintain an on the floor safety presence. Coordinate and record minutes for Safety Committee Meetings. Ensure timely communication of safety issues/concerns to department leadership. Flexibility to support production teams and respond to off-hour emergencies as needed. Perform all other duties as assigned. QUALIFICATIONS Education High School Diploma. Associate's degree or Equivalent Preferred. Work Experience One to two years of related experience. Skills Knowledge of basic office equipment and general administrative procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience using data entry and safety management software programs. Excellent verbal and written communication skills. Strong time management, organizational, and recordkeeping skills with exceptional attention to detail. Ability to work independently with minimal supervision while maintaining motivation and accountability. Proven ability to prioritize, work under pressure, and meet tight deadlines. Strong teamwork and collaboration skills across departments. Bilingual (English/Spanish) skills required to effectively communicate with employees and ensure comprehension of safety procedures, training, and company policies. Supervisory Responsibilities No BEHAVIORAL REQUIREMENTS As part of a team-based work environment, must be able to demonstrate the following Job Competencies: Job Competencies Team Orientation - Shows skill and ease at working in groups; works with others to achieve better results and forges close working relationships and alliances to get things done; is quick to cooperate versus expect others to bend to his/her wishes; supports joint ownership and shared recognition for results; recognizes advantages of group participation in planning and problem solving. Develops Technical Competence - Seeks to stay abreast of new developments in core competencies and learn enough about related fields to apply knowledge effectively in business; enjoys learning and is intellectually curious; has strong desire to continuously improve knowledge, skills, and abilities; sees learning and knowledge as keys to building skills and abilities essential to job and career success. Takes Personal Responsibility in Individual Contributor Role - Demonstrates attitude and commitment to take personal responsibility for results, even when in team environment with no authority over others; will step up to fill gaps so results can be assured; avoids excuses as explanations or defending/justifying negative but preventable outcomes. Practical Intelligence - Absorbs new information quickly and is comfortable dealing with abstract concepts and relationships; relates new information to previously acquired knowledge to expand and refine frame of reference; enjoys learning and expanding breadth and depth of understanding on variety of subjects. Reliability/Dependability - Responds to internal customer needs, questions, and concerns in accurate and timely manner. Follows through on commitments, assignments, and tasks; is at work when scheduled; takes timely breaks/lunches; uses work time wisely. Safety Awareness - Demonstrates use of safe and proper work methods and follows established safety procedures. Reports and corrects working conditions that may increase risk factors for injury. Good Manufacturing Practices/Food Safety - Demonstrates Good Manufacturing Practices and proper Food Safety procedures when performing daily job functions. Correctly wears required Personal Protective Equipment (PPE) in designated areas. Recognizes areas for GMP and Food Safety procedure improvements and shares ideas with leadership. Respects Diversity - Respects the Company's diverse workforce, and behaves in a manner that does not cause harm to others based on age, race, ethnicity, gender, sexual orientation or religious believes. ENVIRONMENT/PHYSICAL DEMANDS Work is performed in both office and production/manufacturing environments. Must wear appropriate personal protective equipment (PPE) when in designated areas. Must be able to walk and stand for extended periods during safety inspections and audits. DISCLAIMER The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Reasonable accommodation may be made to enable people with disabilities to perform the essential responsibilities and results.

Perform duties to provide support with contract-related activities, working within the limits of standard or accepted practice. Skills & Qualifications: * Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes. * Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines. * Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary. * Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information. * Assist Legal staff for contract-related tasks. * Conduct business at all times with the highest standards of personal, professional and ethical conduct. * Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. * May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. * Ensure all safety precautions are followed while performing the work. * Follow all policies and Standard Operating Procedures as instructed by management. * Perform any range of special projects, tasks and other related duties as assigned. Knowledge & Skills: * Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience. * Excellent customer service skills. * Excellent verbal and written communication skills. * Detail oriented and strong organizational and multitasking skills. * Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Strong proficiency researching the Internet. * Ability to work with highly sensitive or confidential information. * Ability to meet deadlines and work well under pressure. * Ability to work in a team environment as well as independently and be self-driven. * Critical thinking, problem solving, judgment and decision-making abilities. What We Offer: As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time #LI-TL1 INDHOH Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel national_****************************. Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_****************************; we will respond in accordance with Local Law 144, within 30 days.