Administrator jobs in Hialeah, FL

At Memorial, we are dedicated to improving the health, well-being and, most of all, quality of life for the people entrusted to our care. An unwavering commitment to our service vision is what makes the difference. It is the foundation of The Memorial Experience. Summary Memorial Healthcare System is seeking experience using OnBase modules such as Client, Config, Web Client, Unity Client, DocPop, FolderPop, Unity Management Console, OnBase Studio. Proficiency integrating OnBase with ERP or EHR platforms (e.g., Workday, Epic). Practical understanding of OnBase - Workday integration. Hands-on experience with HL7 interfaces. This position, in collaboration with end-users, is responsible for designing and modifying rules and requirements in Memorial's business applications to support organizational needs and development. Provides day-to-day management of business applications for moderately complex or standard applications, but is responsible for end-to-end application and systems configuration including the designing, Developing, testing, debugging and installation. Responsibilities Interface with vendors to resolve hardware and software problems and recommend solutions.Designs web-based, mobile technology, cloud, and security interface in order to meet the specific needs of business users.Collects user feedback in order to provide creative solutions application bugs, overall functional and usage issues.Manages applications projects as needed. Performs data collection and produce reports or other products as needed to keep management abreast of system/project status.Prepares documentation of system capabilities, output requirements, input data acquisition, programming techniques, and controls to maintain functionality and operability of the application. Analyzes application data needs and business requirements as input into application upgrades and modifications to improve existing functionality and efficiency.Provides input into planning of application development and deployment, providing technical application expertise and configuration requirements.Assist with managing the technical components of application environment, underlying technology, servers, Operating Systems, network, databases firewall, load balancer, etc.Designs and provides patches and upgrades to existing business systems in order to ensure up-to-date and reliable functionality.Tests and troubleshoots existing and proposed systems in order to resolve and anticipate application issues. Competencies ACCOUNTABILITY, ANALYSIS AND DECISION MAKING, ANALYSIS AND DECISION MAKING - IT, APPLICATION OWNER, CUSTOMER SERVICE, EFFECTIVE COMMUNICATION, HIPAA, INFORMATION TECHNOLOGY SECURITY, IT APPLICATIONS, IT CUSTOMER SUPPORT, ORGANIZATION SKILLS (4), PROJECT MANAGEMENT (IT), RESPONDING TO CHANGE, STANDARDS OF BEHAVIOR, TEAM WORK Education And Certification Requirements Associates (Required) Additional Job Information Complexity of Work: Requires critical thinking skills, effective communication skills, decisive judgment and the ability to work with minimal supervision. Must be able to work in a stressful environment and take appropriate action. May require specialized knowledge in a business line. Required Work Experience: Three (3) years of relevant experience. Relevant work experience may substitute for education requirement. Other Information: Follows Standard Precautions using personal protective equipment as required.Additional Education Info: in Information Technology, Computer Science, or related field. Working Conditions And Physical Requirements Bending and Stooping = 40% Climbing = 20% Keyboard Entry = 60% Kneeling = 40% Lifting/Carrying Patients 35 Pounds or Greater = 20% Lifting or Carrying 0 - 25 lbs Non-Patient = 60% Lifting or Carrying 2501 lbs - 75 lbs Non-Patient = 40% Lifting or Carrying > 75 lbs Non-Patient = 20% Pushing or Pulling 0 - 25 lbs Non-Patient = 40% Pushing or Pulling 26 - 75 lbs Non-Patient = 40% Pushing or Pulling > 75 lbs Non-Patient = 20% Reaching = 40% Repetitive Movement Foot/Leg = 0% Repetitive Movement Hand/Arm = 60% Running = 0% Sitting = 60% Squatting = 40% Standing = 60% Walking = 60% Audible Speech = 60% Hearing Acuity = 60% Smelling Acuity = 0% Taste Discrimination = 0% Depth Perception = 60% Distinguish Color = 60% Seeing - Far = 60% Seeing - Near = 60% Bio hazardous Waste = 20% Biological Hazards - Respiratory = 20% Biological Hazards - Skin or Ingestion = 20% Blood and/or Bodily Fluids = 20% Communicable Diseases and/or Pathogens = 20% Asbestos = 0% Cytotoxic Chemicals = 20% Dust = 60% Gas/Vapors/Fumes = 20% Hazardous Chemicals = 20% Hazardous Medication = 20% Latex = 20% Computer Monitor = 60% Domestic Animals = 20% Extreme Heat/Cold = 0% Fire Risk = 0% Hazardous Noise = 20% Heating Devices = 0% Hypoxia = 0% Laser/High Intensity Lights = 20% Magnetic Fields = 20% Moving Mechanical Parts = 20% Needles/Sharp Objects = 0% Potential Electric Shock = 20% Potential for Physical Assault = 0% Radiation = 20% Sudden Decompression During Flights = 0% Unprotected Heights = 0% Wet or Slippery Surfaces = 20% Shift Primarily for office workers - not eligible for shift differential Disclaimer: This job description is not intended, nor should it be construed to be an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended to indicate the general nature and level of work performed by employees within this classification. Wages shown on independent job boards reflect market averages, not specific to any employer. We encourage candidates to talk to their Memorial Healthcare System recruiter to discuss actual pay rates, during the hiring process. Memorial Healthcare System is proud to be an equal opportunity employer committed to workplace diversity. Memorial Healthcare System recruits, hires and promotes qualified candidates for employment opportunities without regard to race, color, age, religion, gender, gender identity or expression, sexual orientation, national origin, veteran status, disability, genetic information, or any factor prohibited by law. We are proud to offer Veteran's Preference to former military, reservists and military spouses (including widows and widowers). You must indicate your status on your application to take advantage of this program. Employment is subject to post offer, pre-placement assessment, including drug testing. If you need reasonable accommodation during the application process, please call ************ (M-F, 8am-5pm) or email *******************************

Elevate Engagement and Transform CRM Systems We're seeking a proactive and detail-driven CRM Application Administrator to play a pivotal role in modernizing and optimizing our constituent engagement ecosystem. This is more than a technical role-it's an opportunity to shape how data, fundraising operations, and digital engagement come together to drive our mission forward. As the vital connector between Development, Finance, Marketing, and IT, you'll lead the administration, configuration, and automation of our Microsoft Dynamics 365 Fundraising & Engagement (F&E) platform. Your expertise will empower teams with accurate data, streamlined processes, and powerful insights that strengthen donor relationships and enhance organizational impact. Role and Impact As our CRM Application Administrator, you will ensure the reliability, accuracy, and strategic value of our CRM system. You'll lead enhancements, build automated workflows, manage integrations, and support users throughout the organization. Your work will directly elevate fundraising operations, improve constituent engagement, and enable data-driven decision-making across departments. Key Responsibilities CRM Administration & Configuration Serve as the primary administrator for Microsoft Dynamics 365 Fundraising & Engagement. Manage user accounts, roles, permissions, and system security. Configure entities, forms, views, dashboards, and business rules. Maintain and enhance donor, campaign, pledge, and event management processes. Oversee data quality through imports, exports, deduplication, and governance. Manage release updates, testing, and documentation. Automation & Integration Build and maintain automated workflows using Power Automate to streamline acknowledgments, pledge tracking, campaign follow-ups, and more. Develop and support Power Apps for internal data entry and reporting. Collaborate with vendors and technical partners to maintain integrations (e.g., event platforms, finance systems, marketing tools). Support data migration and transformation using tools like KingswaySoft or SSIS. Extend system functionality with light development (JavaScript, Power Fx, basic plug-ins). Data Governance & Reporting Enforce data governance and donor privacy best practices. Partner with Data/BI teams to support Power BI dashboards and campaign performance metrics. Document data models, workflows, and integrations to ensure scalability. User Support & Training Provide Tier 2 user support across multiple departments. Develop training materials, documentation, and best-practice guides. Lead training sessions to improve CRM adoption and data literacy. Thrive Here If You Have: Bachelor's degree in Information Systems, Computer Science, or related field (or equivalent experience). Minimum 3 years administering Microsoft Dynamics 365 (Sales or F&E). Hands-on experience with the Power Platform, Power Automate, Power Apps, Dataverse. Strong understanding of relational data models and CRM architecture. Excellent analytical, problem-solving, and documentation skills. Ability to work independently, manage multiple priorities, and meet deadlines. Strong communication skills and comfort supporting users at all levels. Bonus points if you have: Experience with nonprofit fundraising or donor management systems. Familiarity with KingswaySoft, SSIS, or other ETL tools. Working knowledge of SQL, JavaScript, Power BI, or light customization. Microsoft certifications such as PL-200 or PL-400. Experience integrating Dynamics 365 with ERP or marketing systems. Why You Should Work Here We believe meaningful work thrives in a mission-driven, collaborative environment. When you join us, you'll enjoy: Competitive salary and benefits Opportunities for professional development and certification The chance to lead impactful CRM enhancements and automation initiatives A collaborative culture committed to innovation and continuous improvement Work-life balance and a supportive team that values your contributions The Jewish Federation of South Palm Beach County is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability.

Administration of Micro Focus Enterprise Server: Object definition, production deployment, performance analysis, and troubleshooting. Environment Setup & Configuration: Configure ESCWA, JES Initiators, MPRs, and optimize related components. Cloud Migration: Support migration from mainframe to cloud environments. Security & Compliance: Implement SSL certificates (Server/URL), manage PU updates, and ensure secure configurations. Code & File Management: Manage Azure Git repositories, file systems, and code progression to QA and production. Batch Job Management: Integrate and manage batch job interfaces using schedulers like Control-M or Redwood. Performance Tuning: Fine-tune servers for optimal performance and sizing. Troubleshooting: Resolve environmental issues, vendor coordination, and system-level problems. Support Development Teams: Assist enterprise developers with COBOL/Mainframe environments. Documentation: Maintain SOPs, operational guides, and configuration documentation.

Full-Time | On-Site | Travel Retail Industry $55,000 base plus 10% Potential Bonus Miami, Florida Are you looking for a dynamic, international career where your contributions truly matter? Join a global leader in travel retail that operates across airports, motorways, cruise ships, ports, railways, and more. With a diverse team spanning over 150 nationalities and thousands of locations worldwide, this company is committed to redefining the travel experience through innovation, excellence, and a people-first culture. Sustainability, social responsibility, teamwork, and growth are at the core of the organization. Here, employees are empowered to make a meaningful impact while developing their careers within a supportive, collaborative environment. Role Overview The Supply Chain Administrative Coordinator plays a key role in supporting warehouse operations by ensuring accurate record-keeping, effective communication, and smooth administrative workflows. This position is essential to maintaining efficiency and organization within the supply chain function. Key Responsibilities Administrative Support Assist with daily administrative tasks within the supply chain warehouse. Maintain organized and current records related to shipments, inventory, and warehouse activities. Communication Coordination Serve as a liaison between internal teams and external partners. Respond to inquiries and provide updates on warehouse processes and procedures. Data Entry & Reporting Accurately input data into internal systems and databases. Generate reports on warehouse performance and operational activity as needed. Documentation Management Organize and manage shipping invoices, packing lists, and customs documentation. Ensure compliance with all documentation standards and regulatory requirements. Inventory Control Work with warehouse personnel to monitor inventory levels. Assist with periodic inventory counts, audits, and reconciliation efforts. Process Improvement Identify opportunities to streamline administrative processes within warehouse operations. Partner with the team to implement improvements that enhance efficiency. Experience & Qualifications High school diploma required; additional education or certification in business administration or logistics preferred. Prior experience in an administrative role, ideally within supply chain, logistics, or warehouse operations. Strong organizational skills with the ability to multitask effectively. Excellent written and verbal communication abilities. Proficiency in MS Office applications and familiarity with data entry/reporting systems. CAREERXCHANGE, INC is and EOE. I invite you to visit our website at www.careerxchange.com and view other job opportunities.

will report daily to our corporate Headquarters in Boca Raton, Florida. We are seeking a motivated and detail-oriented Junior System Administrator with strong leadership qualities to manage daily helpdesk operations while collaborating closely with our Systems, Network, and Database teams. This is a hybrid role that blends technical support, team management, and cross-functional coordination, offering a growth path toward mid-level system administration and IT leadership. The ideal candidate will bring a combination of hands-on technical skills and people management capabilities, with a proactive approach to support delivery, operational improvement, and cross-departmental collaboration. In this role, you'll be responsible for overseeing the helpdesk teams performance, conducting daily stand-up meetings, managing ticket workflows, and serving as a key liaison between frontline support and infrastructure teams. Key Responsibilities Help Desk Operations & Oversight Supervise day-to-day operations of the IT Help Desk, ensuring timely and effective resolution of service tickets for both onsite and remote users. Conduct daily team meetings to review open tickets, set priorities, and communicate relevant updates. Enforce SLAs and ensure ticket queues are actively managed and escalated when necessary. Perform routine performance assessments, coaching, and training sessions for the Help Desk team to support individual and team development. Monitor support metrics and KPIs, identifying service trends and recommending improvements to boost efficiency and user satisfaction. Technical Support & Escalation Serve as the final escalation point for complex helpdesk incidents requiring advanced troubleshooting or coordination with infrastructure teams. Ensure consistent knowledge sharing and documentation of common issues and solutions within the helpdesk knowledge base. Participate in hardware/software deployment projects, patching cycles, and endpoint lifecycle management. Cross-Departmental Collaboration?? Act as a liaison between the Help Desk and the Systems, Network, and Database teams, facilitating clear communication and coordinated support for IT projects. Assist with server administration, basic networking tasks, and infrastructure support under the guidance of senior sysadmin or network engineers. Help plan and execute cross-functional IT projects, ensuring proper hand-offs, resource coordination, and timely updates. Process Improvement & Reporting Develop and refine Help Desk procedures and onboarding documentation to standardize support practices. Generate periodic reports on helpdesk performance, ticket resolution trends, and user feedback to inform leadership decision-making. Maintain compliance with internal IT policies, user access controls, and operational documentation. Qualifications Qualification Education & Experience Bachelors degree in Information Technology, Computer Science, or a related discipline preferred (or equivalent experience/certifications). 3-5 years of experience in a helpdesk, desktop support, or junior sysadmin role, with at least 1-2 years of leadership or team coordination responsibilities. Prior experience in a regulated industry such as insurance, finance, or healthcare is a plus. Technical Skills Proficient with Windows OS, Office 365, Active Directory, and basic networking (DHCP, DNS, VPN, LAN/WAN). Experience with ITSM/ticketing platforms such as Jira, ServiceNow, or Zendesk, ServiceDesk Plus. Familiarity with scripting, endpoint security tools, and virtualization technologies (VMware, Hyper-V) is a plus. Soft Skills Strong leadership, organizational, and communication skills. Proven ability to coach and support team members in a fast-paced IT environment. Comfortable translating technical concepts into user-friendly language for end-users and non-technical stakeholders. “Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.” “Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance”

- The Oracle Cloud Implementation & Support Administrator leads and supports the deployment, integration, and ongoing optimization of Oracle Cloud applications across HCM, ERP, and related modules. This role ensures seamless system integration, secure configuration, and continuous improvement to support evolving business needs. The ideal candidate combines Oracle Cloud expertise, strong integration skills, and a proactive, solution-driven approach. Key Responsibilities - Implement and support Oracle Cloud modules such as Core HR, Payroll, Recruiting, Compensation, ERP, and Supply Chain. - Manage integrations with third-party systems (e.g., ADP, Celergo, Fidelity, Salesforce) to ensure accurate and compliant data flow. - Configure and maintain security roles, data access policies, and system governance. - Drive system enhancements, process improvements, and user enablement post go-live. - Coordinate with internal teams, vendors, and implementation partners on project scope, timelines, and deliverables. - Oversee data migration, integrations, and reporting using OIC, HDL, FBDI, REST/SOAP APIs, OTBI, and BI Publisher. - Ensure operational stability, compliance with data privacy standards (GDPR, HIPAA), and effective issue resolution. - Develop training materials and documentation to support adoption and continuous learning. Qualifications - Bachelor's degree in Information Systems, Computer Science, Business, or related field. - Proven experience implementing and supporting Oracle Cloud (HCM, ERP, or similar modules). - Hands-on expertise in integrations, reporting, and Oracle Cloud architecture. - Familiarity with global payroll, benefits, and financial systems integration. - Knowledge of cloud security, data governance, and change management practices. - Strong cross-functional collaboration, project coordination, and vendor management skills. - Oracle Cloud certifications preferred; experience with Jira or ServiceNow a plus. Additional Details - Key Skills: Oracle Cloud Administration, Integration Management, Security, OIC, BI Publisher, OTBI, Process Improvement - Location: Hybrid - Engagement: Full-time / Contract to Hire

In this role, the administrator will utilize their expertise with Salesforce to assist with translating requirements and technicalities associated with the platform to support internal and external customers, design solutions for complex issues, and participate in projects. Responsibilities include being proficient with various aspects of Salesforce, including but not limited to reporting, dashboards, flows, profiles, page layouts, permission sets, custom settings, and handling updates to templates for various integrations. Customer service, attitude, and an eagerness to help people are keys to success in this role. You must have a strong Salesforce technical skillset and strong communication skills. You will be available to assist internal departments in a timely manner to address concerns and resolve support-related issues in a fast-paced environment while prioritizing issues and enhancements. You have a can-do attitude and are eager to learn and advance your Salesforce knowledge. You are a team player, who enjoys working with and for others. You are a self-motivated professional, enthusiastic, and resourceful when asked to solve a problem. As a key member of the Salesforce team, the Salesforce Administrator will be responsible for designing and implementing enhancements to existing systems as well as building new functions that match the needs of the business. Working for the Salesforce Development Manager will include configuration in Salesforce to ensure the ideal business outcomes are delivered through our Agile environment. Essential Duties and Responsibilities: Effectively collaborate with internal teams on user experience, business process, and operations, and deliver solutions to increase operational efficiencies and adoption. Manage support requests and escalate administrative needs by providing prompt solutions to technical challenges. Outline technical dependencies and invent creative scalable solutions. Assist with Salesforce integration and implementation projects. Create reporting and dashboard for various internal departments Development using flows and other Salesforce automation tools Ensuring data integrity is maintained using exception dashboards Documentation of processes Communication to team members on product enhancements. Assist with release announcements and user training Education and/or Work Experience Requirements: Salesforce Certified Administrator Salesforce Certified Advanced Administrator (preferred) Minimum 2 years' experience implementing and configuring Salesforce for 250+ users. Strong excel skills Strong written, verbal, and interpersonal skills.

Join our dynamic and growing team at Gridiron Insurance! Gridiron Insurance provides custom and specialized products to unique segments of the insurance marketplace. We deliver exclusive coverage with creative and adaptable insurance solutions. Our mission is to offer a stable, dedicated, and professional approach to underwriting, ensuring value in every insurance transaction. We are seeking an organized and proactive Office Administrator to oversee daily office operations, ensure a smooth workflow, and support our team with both administrative and operational tasks. The ideal candidate will be skilled in multitasking, managing office supplies, helping the operations team, and fostering a positive work environment. Essential Duties and Responsibilities include, but are limited to the following: Monitor and direct incoming mail daily; prepare outgoing mail for pickup. Scan mail and send to appropriate employees or import into systems. Greet visitors to the office and direct visitors to the correct location. Perform general administrative, clerical, and executive schedules and support tasks to ensure organizational sustainability. Organize company events, meetings, catering and other logistics. Coordinate with outside vendors and contractors. Create reports, prepare presentations, and write letters. Coordinate the use and organization of office space. Manage inventory of office supplies; purchase supplies and equipment when needed. Accurately process binders, policies, endorsements, and other insurance documents. Review supporting documentation for completeness and accuracy. Monitor assigned workflows and task queues to ensure timely completion. Support quality assurance efforts across teams by identifying and addressing inconsistencies. Communicate effectively with internal and external stakeholders via email and phone calls. Assist in handling escalated issues and follow up on outstanding items to ensure resolution. Consistently meet or exceed daily productivity and accuracy goals. Collaborate closely with underwriters and team members to ensure smooth and timely policy issuance and processing. Qualifications: Bachelor's degree preferred or equivalent administrative experience. Excellent written and verbal communication skills. Effective problem-solver. Highly organized and detail oriented. Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, and Outlook. Attention to detail and proven ability to perform tasks with a high degree of accuracy. Excellent interpersonal skills, with an ability to work in a diverse, fast-paced environment. Ability to cross-train within multiple operational functions. Willingness to assist wherever needed, excellent multi-tasking skills.

BUGATCHI's South Florida office is seeking a highly motivated, results-oriented IT Systems Administrator with a passion for growing a business focused on luxury menswear. The IT Systems Administrator will be responsible for the following: Ensuring high reliability and performance of the network, infrastructure and internet. Help support data security and risk management protocols. Developing and maintaining a culture of the highest customer service and user satisfaction. Significant attention to new systems training and change management. Provide IT system support including, installation, engineering, implementation, training, systems administration, and for several areas including: Applications and PC Desktop Systems/ Mac Computers, Apple Business Manager, Office 365 Administration, Printer Support/RFID Printing, Data loss prevention, LAN/WAN Network Services, Warehouse Management Solutions, CRM Solutions, Help Desk Operations/Customer Support and Telephone Systems. Takes steps necessary to keep the overall technology infrastructure running seamlessly, efficiently, and effectively while ensuring compliance with established standards and policies. Assist with IT vendor relationships. Develop a continuous improvement focus of IT operations. Work closely with business leadership team to understand & anticipate their needs to continuously assess & help plan for efficient & cost-effective technology solutions infrastructure. Deploys/implements new technology. Qualifications: 3 or more years' experience in a Systems Administration role. Up to date knowledge of current technology and proficiency in IT best practices. Proven ability to deliver a customer-centric IT function. Ability to work collaboratively in teams and with executive management in a fast paced, robust environment Excellent written and verbal communications skills. Candidates must be legally authorized to work in the United States. Unfortunately, due to the receipt of a significant number of applications, only selected candidates will be promptly contacted to proceed with our interview process and, therefore, we will be unable to respond to email, fax and telephone inquiries regarding your application status. Thank you for your submission and interest in joining BUGATCHI.

JOB AD: Healthcare Service Administrator Aspen Medical has an exciting opportunity for Healthcare Service Administrators to partner with us in providing quality medical care to patients within a transitional setting. Healthcare Service Administrators, alongside fellow team members, will be fully entrusted to ensure that the utmost competent care and safety is consistently delivered with compassion to the patient population. The medical teams will be located within a secure medical facility, where such services include, but are not limited to the following: Medical Screening (New Arrivals) Comprehensive Screening Sick Call 24-Hour Emergency Medical and Mental Health Treatment Women's Medical Care Aspen Medical will provide additional EMS, Diagnostic and Laboratory, and other ancillary services. All clinic service delivery services will be provided in accordance with US clinical standards and compliance measures. Citizenship: *All Aspen Medical staff must be US citizens or Green Card holders. Sponsorship will not be available . Requirements: Education: Master's degree in healthcare administration or related field License: If the license is held, it must be current and unrestricted Experience: Three years' leadership Two years' management of programs and services Certification: Current, valid American Heart Association or American Red Cross Basic Life Support (BLS) certification Language Proficiency: Fluency in Spanish is highly desired but not required *Pay rate details and potential benefits package associated with work schedules will be outlined during the interview phase Aspen Medical is committed to a diverse and inclusive workplace. We are an equal opportunity employer, and Aspen Medical does not discriminate based on race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request accommodation, please contact [email protected]. By joining Aspen Medical, you will join a responsive mission-driven organization where you will be a vital member of a small, dynamic team supported by a large international corporation.

Job Duties and Responsibilities: Preparation of all specially serviced and non-transfer loans received from the Master Servicers Accepting and maintaining control of all loan files received from the Master Servicers Maintain and track all completed loan files. Send files to be archived and retrieve files from offsite location as well as maintain the electronic database on files Responsible for sending notifications/documents/reports being sent to the appropriate parties as required in the Pooling and Servicing Agreement which may require reviewing the Agreement to determine the correct parties and language to use. Track all missing loan documents and rectifying issues related to incorrect loan documents Delivery of Appraisals, Environmental Reports, and Inspections to appropriate parties Track and save electronic loan documents appropriately Order, distribute and log property inspections and environmental reports Track fees due from Master Servicer relating to Approved MS Consents requests Order, log and track original trust files. Track, scan and log the approval of all write ups/case recommendations prepared by Asset Managers Order supplies for the Special Servicing group as well as the Asset Management Department Responsible for up loading information from the Master Servicer to E-Docs and creating shortcut to the Document Library. Responsible for up loading and verifying original loan documents to SharePoint. Responsible for obtaining approvals on loans from outside parties for new transactions. Knowledge and Skills: Must be computer literate and have basic skills in the use of Microsoft Word and Excel Motivated, punctual, energetic and have a professional work ethic Must have organizational and time management skills as well as the ability to multitask Work independently and as a team player Education and Experience: High School diploma, Bachelor's degree preferred Some Loan Servicing experience preferred Familiarity with real estate/commercial mortgage documents helpful.

We are a high-end, self-pay cosmetic plastic surgery practice seeking a Practice Administrator to take ownership of operations, compliance, finance, marketing, and patient experience. This is a leadership role for someone who thrives in a boutique, luxury medical setting and wants to directly impact growth, revenue, and reputation. What You ll Do Ensure compliance and accreditation: oversee licensing, certifications, and inspection readiness (AAAASF/QuadA, OSHA, HIPAA). Manage financial performance: budgets, P&L, expense control, vendor contracts, and inventory. Drive sales and revenue growth: optimize consult-to-surgery conversions, pricing strategies, and new services (injectables, skincare, recovery). Lead marketing & branding: oversee digital campaigns, social media, SEO, paid ads, and content creation (before/after photography, testimonials, events, influencer collaborations). Deliver a world-class patient experience: concierge-level service, VIP touchpoints, and seamless consult-to-surgery flow. Manage staff performance and operations: scheduling, training, KPIs, and vendor relations. What We re Looking For 5+ years in practice management within plastic surgery, dermatology, or medical aesthetics. Proven track record in growing revenue, improving efficiency, and running P&L. Knowledge of compliance and accreditation standards (AAAASF/QuadA, state inspections). Strong marketing acumen: social media, SEO, digital ads, and patient funnels. Tech-savvy: EMRs such as NextTech / Symplast, QuickBooks, CRM/marketing tools. Polished communicator with exceptional leadership and problem-solving skills. Multilingual and experience in luxury patient care is a plus. Why Join Us? Be the key driver of growth in a boutique, high-end cosmetic surgery practice. Work directly with a leading surgeon in a hands-on, results-driven role. Competitive salary + performance bonuses based on revenue growth and KPIs. Opportunity to launch new services, shape the brand, and build a legacy practice.

Job Description We are a high-end, self-pay cosmetic plastic surgery practice seeking a Practice Administrator to take ownership of operations, compliance, finance, marketing, and patient experience. This is a leadership role for someone who thrives in a boutique, luxury medical setting and wants to directly impact growth, revenue, and reputation. What You'll Do Ensure compliance and accreditation: oversee licensing, certifications, and inspection readiness (AAAASF/QuadA, OSHA, HIPAA). Manage financial performance: budgets, P&L, expense control, vendor contracts, and inventory. Drive sales and revenue growth: optimize consult-to-surgery conversions, pricing strategies, and new services (injectables, skincare, recovery). Lead marketing & branding: oversee digital campaigns, social media, SEO, paid ads, and content creation (before/after photography, testimonials, events, influencer collaborations). Deliver a world-class patient experience: concierge-level service, VIP touchpoints, and seamless consult-to-surgery flow. Manage staff performance and operations: scheduling, training, KPIs, and vendor relations. What We're Looking For 5+ years in practice management within plastic surgery, dermatology, or medical aesthetics. Proven track record in growing revenue, improving efficiency, and running P&L. Knowledge of compliance and accreditation standards (AAAASF/QuadA, state inspections). Strong marketing acumen: social media, SEO, digital ads, and patient funnels. Tech-savvy: EMRs such as NextTech / Symplast, QuickBooks, CRM/marketing tools. Polished communicator with exceptional leadership and problem-solving skills. Multilingual and experience in luxury patient care is a plus. Why Join Us? Be the key driver of growth in a boutique, high-end cosmetic surgery practice. Work directly with a leading surgeon in a hands-on, results-driven role. Competitive salary + performance bonuses based on revenue growth and KPIs. Opportunity to launch new services, shape the brand, and build a legacy practice.

CAN Community Health is the nation's premier resource in ending epidemics with a mission of empowering wellness, has an exciting opportunity for a Practice Administrator II. We are looking for someone who is passionate about serving the needs of individuals impacted by HIV, Hepatitis C, STI's, and other infectious diseases. You will become part of our professional team that drives home our Company's Mission and Values. We offer a good quality of life with an excellent daytime schedule, competitive pay with a bonus plan, premiere benefits package with a retirement plan with a generous company matching contribution. We have received recognition in 2025, 2024, 2023, 2022, 2021, 2019, & 2018 NPT's Best Non-Profit to Work for Award. CAN is a Drug-Free Workplace. All potential hires will be required to take and clear a pre-employment drug screen upon job offer. You can find out more about us by visiting our website at *************************** Apply Today! Salary: Starting at $90,000-$110,000 annually based on experience. Statement of Purpose: This role, reporting to the Regional Director of Clinical Operations, drives daily operations and ensures the seamless management of the facility. This position demands strong leadership and strategic execution to achieve organizational goals. This position will direct, coordinate, and integrate practice resources to meet both short-term and long-term organizational goals. This individual will assist in the implementation and enforcement of policies and procedures, onboard and train staff on new policies and processes, ensure compliance, report issues, and recommend solutions. They will also work closely with the staff and providers to ensure location compliance with applicable regulatory standards. (e.g., OSHA, DOH, DOL, HIPAA, etc.) Career Path: Practice Administrators manage a varying degree of work depending on the size and scope of location(s) they oversee. There are three Practice Administrator levels: PA I, PA II, PA III. A level and salary are assigned based on the number of providers in the site, how many sites they oversee, and how many visits are processed (checked out) through the clinics each year. A Practice Administrator can directly affect their career path (level) based on their work to increase the size and scope of their clinic(s). Levels are reviewed annually as part of the annual review/merit cycle. CAN Values: Recognize and affirm the unique and intrinsic worth of each individual. Treat all those we serve with compassion and kindness. Act with absolute honesty, integrity, and fairness in the way I conduct my business and the way I live my life. Trust my colleagues as valuable members of our healthcare team and pledge to treat one another with loyalty, respect, and dignity. Primary Tasks: Promote and practice with integrity CAN Community Health, Inc.'s mission, vision, and values as listed above Ensure delivery of high-quality patient care by actively monitoring patient experience feedback. Oversee the day-to-day operations with precision by optimizing scheduling, patient flow and resource allocation. Responsible for the direct and indirect oversight of on-site clinic staff. Oversight of front-end revenue cycle functions; including reconciliation of daily collection and end of day reports. Recruit, train, and lead high-performing teams, fostering a culture of excellence and accountability Comply and enforce all established CAN policies and procedures Conduct employee coaching and reviews Provide appropriate constructive feedback or disciplinary action and training Strategically manage the P & L, clinic budget, monitor expenses and ensure financial sustainability. Enforce strict adherence to all healthcare regulation and standards Maintain confidentially regarding patient and/or family in accordance with professional and departmental standards Collaborate closely with medical staff to ensure seamless, compassionate and timely patient care. Forge and maintain strategic relationships with community organizations and stakeholders to increase the clinic impact and Spearhead quality improvement initiatives to drive superior patient outcomes and clinic efficiency Participate in monitoring site visits, audits and other related activities as directed Act as a liaison between internal and external stakeholders to ensure satisfactory experience (s) Support quality program processes and objectives; participates in local quality team as assigned. Oversee patient records to ensure the highest stands of confidentiality and security Support all activities around the 340B Pharmacy Program Work collaboratively with functional leaders to drive successful outcomes of key performance Indicators Deliver monthly and quarterly presentations on clinic performance to Senior Leadership Proactively maintain knowledge of state and federal regulations and guidelines Secondary Tasks: Perform other duties as assigned by Sr. Director of Operations Work with agency partners to design and implement strategic marketing plans Requirements Education/Professional: Bachelor's Degree or at least five years of experience as a Medical Practice Manager, or equivalent combination of work experience and education Valid Driver's License. Knowledge, Skills and Abilities Required: Ability to work with minimal supervision Ability to effectively communicate both written, verbally Ability to give and receive information over the telephone Ability to effectively utilize problem-solving and decision-making techniques Ability to make effective judgments and decisions based on objective criteria Strong work ethics Demonstrated leadership abilities, including team building Knowledge of EMR system Excellent communication and interpersonal skills and a collaborative management style Excellent Computer skills and proficiency in Microsoft Office (EXCEL, VISIO, Word, PowerPoint) Excellent people skills, open to direction and commitment to get the job done Ability to tactfully interact with diverse personalities Promote teamwork, productivity, and delivery of high-quality care High comfort working in a diverse, busy environment with changing priorities Knowledge of HIV medical terminology, procedures, medications, and treatment practices Physical Requirements: Frequent bending, stooping, and standing Visual and auditory acuity Frequent sitting and walking for extended periods of time Required Training: New Employee Orientation Annual OSHA & HIPAA Stericycle DOT Training Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of an employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Responsible to: Regional Director of Clinical Operations Must be able to pass a Level I background check (a Level II background may also be required). CAN Community Health, Inc. is an equal opportunity employer that is committed to diversity and values the ways in which we are different. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristic protected by applicable law.

About Us Escape to The Westin Fort Lauderdale Beach Resort and discover the "Venice of America." Enjoy spectacular views of the ocean and Intercoastal Waterway and let the sound of lapping waves soothe your senses, day and night. Our associates love working here, and we think you will too! We offer free employee lunches, free parking, and monetary incentives based on Trip Advisor and GSS mentions, among other perks. Come find your home away from home and join the Westin team today! Don't meet every single requirement of this job? At HEI we are dedicated to building a diverse and inclusive workplace, so if you're excited about this role but your experience doesn't align perfectly with every qualification in the job description, we encourage you to still send in your information. You may be the perfect candidate for this or for other roles within our organization! We value U.S. military experience and invite all qualified military candidates to apply. Overview The Event Concierge acts as a liaison between the Event Manager/Onsite contact and Banquets. His/her role is to ensure the event runs smoothly and that any changes or last-minute requirements are met. Position Requirements: Professional demeanor appropriate for a luxury environment. Minimum of one year hospitality experience required. Knowledge of CI-TY, Meeting Matrix, Word, and Excel. Excellent customer service skills, superior interpersonal skills with acute sense of detail. Ability to multi-task and work independently in a fast-paced environment. Responsibilities: Anticipate needs and resolve them quickly and effectively. Maintain pleasant demeanor and composure with clients and Associates at all times. Assist clients on-site with last minute situations or requests in a timely manner. Inspect all function rooms prior to start of function to ensure setup is exactly as requested on Banquet Event Orders (BEO). Assist in keeping the Conference Center clean and organized throughout the day. Meet with Banquet Management each morning to communicate goals of the day and any challenges that they may foresee. Meet with PM Event Concierge to discuss the groups in-house, any arriving groups, challenges and successes of the day. Coordinate with the Event Manager/Client before function begins to confirm the assistance needed. Coordinate any shipping of materials (boxes) back to client's office with client and relay the information to the Business Center. Qualifications and Skills Hotel experience preferred. Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy. Ability to access and accurately input information into a computer using Microsoft Office Suite software. Typing proficiency at a minimum of 75 wpm with or without reasonable accommodation. Ability to follow written and/or verbal instructions. Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodation. Ability to set-up and maintain filing systems with or without reasonable accommodation. Effective verbal and written communication skills. • Ability to adapt communication style to suit different audiences, such as effectively communicating with supervisors, coworkers, public etc. Compensation Tipped/Service Charge Eligible? No Discretionary Performance Bonus Eligible? No Benefits HEI Hotels and Resorts is committed to providing a comprehensive benefit program that offers you choices for your physical, mental and financial wellness, creating value in your most important investment - you! For your physical and mental wellness we offer competitive Medical and Dental programs through Anthem Blue Cross Blue Shield as well as Vision insurance programs through EyeMed. Our Vacation, Sick and Holiday programs are available for you to rejuvenate with time off. HEI also provides pet insurance through the ASPCA. For your financial wellness, HEI provides a wide array of coverage, including Supplemental, Spousal and Child Life insurance as well as Short and Long-Term Disability plans. Our 401(k) Savings Plan with matching funds, and discounts through our 'YouDecide' and Hotel Room Discount programs provide additional incentives for choosing HEI as the employer of your future. Specific details and eligibility of these programs vary by location and employment status. HEI Hotels and Resorts is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

Job Details Boca Raton, FL Hybrid Full TimeDescription We are seeking a dynamic and experienced Medical Practice Administrator and/or Senior Office Manager with multisite management expertise to oversee the daily operations of our Endocrinologist medical offices. This pivotal role combines strategic leadership with hands-on administrative management, ensuring seamless office functions across multiple locations. The ideal candidate will excel in team supervision, vendor relations, budgeting, and medical office administration, fostering an organized, efficient, and welcoming environment for staff and patients alike. Your energetic approach and exceptional organizational skills will drive operational excellence and support our mission to deliver outstanding healthcare services. Duties Lead and supervise administrative teams across multiple Endocrinology medical office sites, providing training, mentorship, and performance evaluations to foster a motivated and high-performing workforce. Manage scheduling for staff, providers, and facility use to optimize operational efficiency and patient flow. Oversee vendor relationships, including negotiating contracts, managing supplies procurement, and ensuring timely service delivery. Develop and monitor budgets for each site, controlling expenses while maintaining quality standards. Oversee office management tasks including filing systems, front desk operations, multi-line phone systems management, calendar organization, and clerical duties. Ensure effective communication across sites through clear messaging channels; facilitate team meetings and training sessions to promote continuous development. Maintain compliance with healthcare regulations by managing documentation, filing medical records securely, and overseeing administrative policies. Support front desk operations by supervising phone etiquette standards and patient reception procedures to enhance patient experience. Implement process improvements to streamline office workflows and enhance overall productivity. Key Responsibilities Manage and mentor Office Managers across multiple endocrinology clinics Implement data-driven dashboards to track KPIs such as patient retention, provider utilization, RPM engagement, and authorization turnaround times Oversee execution of care management and RPM workflows (e.g., device fulfillment, patient onboarding, documentation, billing) Collaborate with clinical, billing, and technology teams to scale chronic care programs Monitor financial performance (denials, collections, authorizations, staffing ratios) Drive improvements in scheduling, intake, insurance workflows, and overall patient experience Ensure regulatory compliance with CMS, HIPAA, OSHA, and other applicable laws Support growth initiatives, including provider onboarding and expansion into new locations KPI metrics are tied to acquired practice and services only P&Ls. Which includes but not limited to: Operational Metrics: Patient volume, Appointment Scheduling Efficiency, Provider Utilization, Provider Productivity, Provider satisfaction and support, Patient panel growth etc. Financial Metrics: Revenue Cycle KPIs, Cost Management, Revenue growth etc. Patient Satisfaction & Quality: Care coordination , Patient Satisfaction scores, Patient Retention Rate, Referral Management Etc. Compliance & Risk Management: Credentialing timeliness, regulatory compliance, Staff of Practices : Staff turnover, Employee satisfaction and engagement, Staff Training completion etc. Experience Proven supervisory experience in a multisite office environment within the healthcare or medical field is essential. Demonstrated expertise in office management functions including scheduling, vendor management, budgeting, and operational practices. Strong background in medical office administration with knowledge of healthcare compliance standards is highly desirable. Experience coordinating events such as staff meetings or community health initiatives is a plus. Excellent communication skills combined with superior organizational abilities are required to manage multiple locations effectively. Prior experience supervising clerical staff at front desks or managing multi-line phone systems will be advantageous. Familiarity with training & development initiatives to foster team growth is preferred. Join us in this exciting leadership role where your energy and expertise will directly impact the efficiency of our medical offices! We value proactive professionals committed to creating a positive environment for staff and patients alike-your leadership will help us deliver exceptional healthcare experiences every day! Benefits: Dental insurance Health insurance Paid time off Vision insurance Qualifications Qualifications 5+ years' experience in medical practice operations or healthcare management (multi-site preferred) Certified Medical Practice Executive (CMPE), CMM, or other relevant certifications Experience in endocrinology, chronic disease management, or internal medicine Experience managing care management programs and/or RPM (Remote Patient Monitoring) Strong understanding of EMR and practice management systems (Athena, eCW, or similar) Analytical thinker with the ability to interpret financial and operational data to drive performance Exceptional leadership and communication skills Language: Fluent in English and Spanish preferred

Fort Lauderdale, FL - Seeking Emergency Medicine Practice Administrator Everybody Has A Role to Play in Transforming Healthcare As a Practice Administrator, you play a vital role in our mission to improve lives. Provide direct, business operations support to our medical directors, site physician partners, advanced providers and scribe (when applicable) employees. At Vituity we know the impact you can have. Join the Vituity Team. At Vituity we've cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call "culture of brilliance." Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity * Act as the operational administrator for the site Vituity leadership and as the interface for the practice to the hospital and community. * Act as the front-line liaison for the provider team with hospital C-Suite, nursing leadership, nursing staff, and Vituity support team. * Provide executive support to the site medical director and site management team to meet contract expectations. * Provide support for all site financials to include, but not limited to, contract stipends, expense reimbursements, and site payroll timecards. * Act as the super user for all Vituity software applications and as a point person for hospital software and hardware systems. * As appropriate to site practice, provide support to Vituity providers acting as a percipient witness in criminal or civil disputes including, but not limited to, receiving and routing subpoenas, scheduling depositions and trial testimony as applicable, development of a provider fee schedule, and including malpractice carrier as appropriate. * Provide office management to include, but not limited to, all aspects of meeting management, office systems, supplies, site events, and customer service. * As applicable to the practice line, facilitate all aspects of the daily patient census and attend daily multi-disciplinary rounds. * As applicable to the site practice, responsible for all aspects of the site clinical schedules to ensure adequate coverage with no disruption to patient care. * Collect, track, and analyze all site financial and operational data. * Project management as needed of the site operational programs to include, but not limited to, Operations Meetings, Patient Experience Program, Quality/Performance Improvement Program, Advanced Provider and/or Scribe Programs, and Student or Resident rotations. * Ensure all aspects of recruiting and on-boarding are completed for new providers and employees as well as locums and reservists and/or residents and students. * Ensure all licensed providers complete their recredentialing timely and appropriately for their licensing, certificates, and credentials required by Vituity and hospital Medical Staff Office. * Ensure all site partners and employees remain in compliance with Vituity and hospital programs and other mandated training or requests. * Act as the point person for all Vituity People Operations (Human Resources) relations to include, but not limited to, ensuring accurate site roster and compliance with employment law and Vituity policies. * Develop and maintain site orientation checklists and manuals. * Collaborate with Medical Director and Site Management Team in developing and maintaining site practice policies and procedures. * As applicable to practice line, responsible for all medical records and data submission to Revenue Cycle Management in a timely manner and responsible for appropriate charge capture in designated system, sending notices and follow up as appropriate. * Ensure billing and documentation compliance through completion of site WIP/TAD lists, answering provider routine questions, and schedule/hosting/participating in the monthly meeting with Revenue Cycle Management billing team. * Ensure completion of mandated forms and requests as appropriate to include, but not limited to, death certificates, physician office requests, State specific Workers Compensation and Motor Vehicle Department reporting compliance, and pharmacy requests. Required Experience and Competencies * Two to three years of experience in an office or healthcare setting required. * Associate or Bachelor's degree in Business Administration, Human Resources or related field strongly preferred. * Experience working in the healthcare field is preferred. * Knowledge of healthcare and medical terminology preferred. * Knowledge of general Human Resource principles preferred. * Knowledge of Federal, State, and County Agencies who regulate the Healthcare Industry preferred. * Intermediate to advanced MS Excel, Word, PowerPoint, and Outlook skills. * Strong consultation skills and the ability to seek out information. * Strong work ethic, organizational skills, and interpersonal skills. * Ability to prioritize and work in a stressful environment. * Ability to be self-directed, motivated, and sensitive to deadlines. * Ability to express ideas and convey information effectively in verbal and written communications. * Able to create a positive environment, clearly understand client / customer relationships, and promotes Vituity positive image. * Ability to understand and apply information management principles, data analysis interpretation and continuous quality improvement tools/methodologies. * Ability to maintain flexibility, cooperation and participate in cross-organizational performance improvement activities. * Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency. * Ability to establish and maintain effective working relationships as required by the duties of the position. * Ability to read, understand and communicate in English sufficient to perform the duties of the position. * Ability to evaluate and convey information in legible reports to Human Resource, Finance, and Executive groups. The Practice Holy Cross Health - Fort Lauderdale, Florida * Vituity's physician partnership culture inspires clinician retention and engagement, and supports autonomy to make local decisions. * Equal distribution among all practicing physicians. * No outside investors, external stakeholders, or long-term debt. The Community * Fort Lauderdale, Florida, is a coastal gem celebrated for its stunning beaches, vibrant culture, and endless sunshine. * Located in South Florida along the Atlantic Coast, it offers a perfect blend of relaxed coastal living and big-city amenities. * Residents enjoy boating along the city's scenic canals-earning it the nickname "Venice of America"-as well as dining and shopping on Las Olas Boulevard. * Nearby landmarks include the Bonnet House Museum & Gardens, Hugh Taylor Birch State Park, and the lively Riverwalk Arts & Entertainment District. * Just a short drive away, you'll find Miami's dynamic nightlife and Palm Beach's upscale charm. * The weather stays warm year-round, making it ideal for outdoor living and beach days in every season. * Sports fans can easily cheer on Florida's major league teams, including the NFL Miami Dolphins, NBA Miami Heat, and NHL Florida Panthers. * All this and more make Fort Lauderdale the perfect place to live and work. Benefits & Beyond* Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future. * Superior health plan options * Dental, Vision, HSA/FSA, Life and AD&D coverage, and more * Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6% * Outstanding Paid Time Off * Student Loan Refinancing Discounts * Professional and Career Development Program * EAP, travel assistance, and identify theft included * Wellness program * Commuter Benefits Program * Purpose-driven culture focused on improving the lives of our patients, communities, and employees. We are excited to share the base salary range for this position is $24.28 - $30.36. exclusive of fringe benefits or potential bonuses. This position is also eligible to participate in our annual corporate Success Sharing bonus program, which is based on the company's annual performance. If you are hired at Vituity, your final base salary compensation will be determined based on factors such as skills, education, and/or experience. We believe in the importance of pay equity and consider internal equity of our current team members as a part of any final offer. Please speak with a recruiter for more details. We are unified around the common purpose of transforming healthcare to improve lives and we believe everyone has a role to play in that. When we work together across sites and specialties as an integrated healthcare team, we exceed the expectations of our patients and the hospitals and clinics we work in. If you are looking to make a difference, from clinical to corporate, Vituity is the place to do it. Come grow with us. Vituity does not discriminate against any person on the basis of race, creed, color, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information (including family medical history), veteran status, marital status, pregnancy or related condition, or any other basis protected by law. Vituity is committed to complying with all applicable national, state and local laws pertaining to nondiscrimination and equal opportunity. * Benefits for part-time and per diem vary. Please speak to a recruiter for more information. Applicants only. No agencies please.

General Description: In general, the Contracts Administrator will assist in the management of all aspects of the Company's document systems, including analysis, review, and/or processing of purchase orders, insurance issues, licensing and permitting filings, corporate registrations, other transaction documents such as NDAs, etc., as well as offer other organizational assistance to the needs of the Contracts Team and the Company. Essential Functions: Process paperwork and forms related to orders and shipments. Draft correspondence such as order acknowledgements and create other documents and forms as may be necessary. Review substantive contract terms based on company playbook and propose revisions or exceptions (with supervision) Summarize completed contract terms using company's templates Review prime contract documents to identify key risk terms for the company Maintain contract data into internal software systems and databases. Establish and/or maintain spreadsheets to track orders from start to completion. Review, analyze, and edit contract documents provided by external customers as part of the contract process, with adherence to the Company's policies and standards. Answer internal questions from other departments in the Company regarding contractual language or terms and conditions. Establish and/or maintain spreadsheets which track matters related to litigation, intellectual property registration, licenses, and permits, as needed. Maintain physical and electronic filing systems. Assist with other special projects as may be required or necessary and providing general office support. Manage Insurance Certificates, bonds, and related requests. Manage spreadsheets with sales representative data such as products and region. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Education: Bachelor's degree strongly preferred. Experience: Minimum 3 years contract administration experience, preferably in the construction, manufacturing, engineering, or environmental industry. Familiarity with basic legal provisions common to contract documents. Experience working with RFP's, bids, quotations, and various contract documents utilized in procurement transactions. Knowledge, Skills & Abilities: Excellent written and verbal skills. Excellent problem-solving skills and ability to multi-task with a process improvement focus. Proficient knowledge and use of Microsoft Office (especially Word and Excel) and Adobe Acrobat. Should be able to use “redlining” and compare-documents review functions of Microsoft Word, in particular. The ability to independently prioritize requests, balance workload, and meet deadlines in a fast-paced environment. A strong attention to detail; very organized, efficient, and professional. Demonstrate cooperation with and meet the needs of the Contracts Team and other departments throughout the organization. Licenses and/or Certifications: Paralegal Certification is a plus. Benefits include health care (medical, dental, vision) with coverage starting on the first day of employment as well as 401(k) with company match and holiday pay. Parkson Corporation is committed to a diverse and inclusive workplace. Parkson Corporation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

Perform duties to provide support with contract-related activities, working within the limits of standard or accepted practice. Skills & Qualifications: * Generate contract and addendum proposals in accordance with policies, legal requirements and contract specifications with a high degree of accuracy and within established timeframes. * Maintain and update information in computer databases for new, existing and lost clients, as per established contract management procedures with a high degree of accuracy and within established guidelines. * Assist internal and external contacts by addressing routine contract-related queries, questions, requirements and concerns. Escalate items to supervisor as necessary. * Input project or contract information into appropriate databases maintaining accuracy and checking for completion. Update database records as necessary when information changes. Create charts or spreadsheets to track or detail information. * Assist Legal staff for contract-related tasks. * Conduct business at all times with the highest standards of personal, professional and ethical conduct. * Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies. * May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines. * Ensure all safety precautions are followed while performing the work. * Follow all policies and Standard Operating Procedures as instructed by management. * Perform any range of special projects, tasks and other related duties as assigned. Knowledge & Skills: * Associate's Degree in Business or related field from an accredited college or university; and one to three years' administrative experience; or equivalent combination of education and related experience. * Excellent customer service skills. * Excellent verbal and written communication skills. * Detail oriented and strong organizational and multitasking skills. * Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, PowerPoint, and Outlook. Strong proficiency researching the Internet. * Ability to work with highly sensitive or confidential information. * Ability to meet deadlines and work well under pressure. * Ability to work in a team environment as well as independently and be self-driven. * Critical thinking, problem solving, judgment and decision-making abilities. What We Offer: As an associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time #LI-TL1 INDHOH