Research Summary. We analyzed 26,213 administrator resumes to determine which ones land the most jobs. Below you'll find examples of resumes that can help you get an interview (and a job offer) from companies like Randstad North America and Robert Half. Here are the key facts about administrator resumes to help you get the job:

  • The average administrator resume is 457 words long
  • The average administrator resume is 1.0 pages long based on 450 words per page.
  • Customer service is the most common skill found on an administrator resume. It appears on 18.1% of resumes.
After learning about how to write a professional administrator resume, you can make sure your resume checks all the boxes with our resume builder.


Administrator Resume Example

Choose From 10+ Customizable Administrator Resume templates

Zippia allows you to choose from different easy-to-use Administrator templates, and provides you with expert advice. Using the templates, you can rest assured that the structure and format of your Administrator resume is top notch. Choose a template with the colors, fonts & text sizes that are appropriate for your industry.

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What Should Be Included In An Administrator Resume


1. Add Contact Information To Your Administrator Resume

Your name should be the biggest text on the page and be at or near the top of the document.

Your address doesn't need to include your street name or house number - listing your city and state works just fine.

Your email address should be professional, but not your current work email address. It's not a good look to use your work email for personal projects (job-searching).

Your social media can be included if you have a fully-fledged LinkedIn page or another social media page that showcases your relevant skill set.

Administrator Resume Contact Information Example #1
Hank Rutherford Hill
St. Arlen, Texas | 333-111-2222 |
Do you want to know more?
How To Write The Perfect Resume Header

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2. Add Your Relevant Education To The Resume

Your resume's education section should include:

  • The name of your school
  • The date you graduated (Month, Year or Year are both appropriate)
  • The name of your degree
If you graduated more than 15 years ago, you should consider dropping your graduation date to avoid age discrimination.

Optional subsections for your education section include:

  • Academic awards (Dean's List, Latin honors, etc. )
  • GPA (if you're a recent graduate and your GPA was 3.5+)
  • Extra certifications
  • Academic projects (thesis, dissertation, etc.)

Other tips to consider when writing your education section include:

  • If you're a recent graduate, you might opt to place your education section above your experience section
  • The more work experience you get, the shorter your education section should be
  • List your education in reverse chronological order, with your most recent and high-ranking degrees first
  • If you haven't graduated yet, you can include "Expected graduation date" to the entry for that school

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Administrator Resume Relevant Education Example #1
Bachelor's Degree In Business 2014 - 2016
DeVry University Oakbrook Terrace, IL
Administrator Resume Relevant Education Example #2
Bachelor's Degree In Business 2014 - 2016
Central State University Wilberforce, OH

3. Next, Create An Administrator Skills Section On Your Resume

Your resume's skills section should include the most important keywords from the job description, as long as you actually have those skills. If you haven't started your job search yet, you can look over resumes to get an idea of what skills are the most important.

Here are some tips to keep in mind when writing your resume's skills section:

  • Include 6-12 skills, in bullet point form
  • List mostly hard skills; soft skills are hard to test
  • Emphasize the skills that are most important for the job
Hard skills are generally more important to hiring managers because they relate to on-the-job knowledge and specific experience with a certain technology or process.

Soft skills are also valuable, as they're highly transferable and make you a great person to work alongside, but they're impossible to prove on a resume.

Example Of Administrator Skills For Resume

  • Customer Service Skills

    Customer service is the process of offering assistance to all the current and potential customers -- answering questions, fixing problems, and providing excellent service. The main goal of customer service is to build a strong relationship with the customers so that they keep coming back for more business.

  • Data Entry Skills

    Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

  • Troubleshoot Skills

    Troubleshooting is the process of analyzing and fixing any kind of problem in a system or a machine. Troubleshooting is the detailed yet quick search in the system for the main source of an issue and solving it.

  • Payroll Skills

    Payroll is the sum of all the compensation that an organization has to pay to employees at a specified time. Payroll is managed by the finance or HR department while small business owners may handle it themselves. Payroll isn't fixed as it varies every month due to sick leaves, overtime, etc.

  • Oversight Skills

    Having oversight of someone means to monitor a process or a situation. If someone has oversight of something, they are responsible for the completion of the project. Oversight is usually given to experts as they monitor their juniors or newbies as they go through a project.

  • Linux Skills

    Linux is a Unix-like operating system. Just like Windows, Mac OS, and IOS, Linux is an operating system used by millions across the globe. Android itself is powered by the Linux operating system. Linux manages all the hardware resources that are associated with your computer. The software is famous because of the protection it grants from viruses, malware, and crashes. The Linux operating system is entirely free and is an open-source software meaning it can be altered by those equipped with the knowledge to code.

  • Human Resources Skills

    Human resources is a set of people in a business or a corporation that are designated to locate, interview, and recruit new employees into the company. They are also responsible to maintain the integrity of the employees and help them sort their problems out. They try to introduce and manage employee-benefit programs.

Top Skills for an Administrator
  • Customer Service, 18.1%
  • Data Entry, 7.3%
  • Troubleshoot, 5.7%
  • Payroll, 5.5%
  • Financial Reports, 4.0%
  • Other Skills, 59.4%
Not sure which skills are really important?
3 Big Tips For Listing Skills On Your Resume

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4. List Your Administrator Experience

The most important part of any resume is the experience section. Recruiters and hiring managers expect to see your experience listed in reverse chronological order, meaning that you should begin with your most recent experience and then work backwards.

Don't just list your job duties below each job entry. Instead, make sure most of your bullet points discuss impressive achievements from your past positions. Whenever you can, use numbers to contextualize your accomplishments for the hiring manager reading your resume.

It's okay if you can't include exact percentages or dollar figures. There's a big difference even between saying "Managed a team of engineers" and "Managed a team of 6 engineers over a 9-month project."

Most importantly, make sure that the experience you include is relevant to the job you're applying for. Use the job description to ensure that each bullet point on your resume is appropriate and helpful.

What Experience Really Stands Out On Administrator Resumes?

Dr. Mary F. Heller

Professor & Chair, University of Hawai'i West O'ahu

Items that stand out on resumes of graduates coming into the profession include but are not limited to. . .
-an earned baccalaureate degree from a state-accredited teacher preparation program housed in a regionally approved university.
-in addition to a general education teaching license, additional licenses in a high need area such as Special Education, English --Language Learners, and STEM (Math, Science, Technology)
-experience teaching in several grade levels or in multiple disciplines
-documented community service
-leadership skills as evidence in community service or undergraduate student government
-membership in professional organizations, such as the National Education Association (NEA)
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Don't have any experience?
How To Show Your Experience On a Resume... Even When You Don't Have Any

Work History Example # 1
Personnel Administrator
  • Coordinated catering, A/V, Powerpoint presentations, and day-of logistics.
  • Maintained associate schedules and store hours, finalized schedules and payroll.
  • Modified Patrol Knowledge Modules to send emails or run scripts as recovery actions.
  • Created Windows formatted database for maintenance of all records in order to maximize productivity.
  • Decommissioned around 300 Red Hat Linux servers.

Work History Example # 2
Office Clerk (Part-Time)
Coldwell Banker Florida
  • Assisted customers, coworkers and supervisors with information on records and procedures related to Clerk's Office.
  • Maintained and updated training database.
  • Entered data for the Collections, Probate, and Final Bill Database.
  • Adhered to department sanitation and QA standards by cleaning and sanitizing all work surfaces, utensils and equipment.
  • Prepared payroll for 5 drivers.

Work History Example # 3
Vmware Administrator
Mississippi Department of Education
  • Prepared HP LTO Ultrium backup tapes to be sent offsite each week.
  • Managed Symantec Ghost computer systems images.
  • Maintained Windows XP, Vista, 7 and Thin Client computer and laptops.
  • Managed Canon, Xerox, Ricoh and Toshiba copiers.
  • Worked as help desk specialist, troubleshooting end user equipment and conducting user training for acceptable use policies.

Work History Example # 4
Security Systems Administrator
  • Upgraded Solaris 9 to Solaris 10 using Live Upgrade.
  • Used Python, AngularJS and JQuery to create dynamic web pages which automatically refresh based on events.
  • Provisioned LUNS, hosts, and host sets as needed.
  • Tested iOS upgrades and other possible mobility solutions within Airwatch and Good MDM.
  • Created Virtual Packages using Microsoft App-V Sequencer 4.6.


5. Highlight Your Administrator Certifications On Resume

Certifications can be a powerful tool to show employers that you know your stuff. If you have any of these certifications, make sure to put them on your administrator resume:

  1. Certified Professional - Human Resource (IPMA-CP)
  2. Certified Medical Administrative Assistant (CMAA)
  3. Certified Manager Certification (CM)
  4. Certified Clinical Medical Assistant (NHA)
  5. Certified Medical Office Manager (CMOM)
  6. Project Management Professional (PMP)
  7. Certified Healthcare Protection Administrator (CHPA)
  8. HIPAA Professional (HIPAAP)
  9. Certified Supply Chain Professional (CSCP)
  10. Medication Aide Certification (MACE)


6. Finally, Add a Administrator Resume Summary Or Objective Statement

A resume summary statement is a 1-3 sentence spiel at the top of your resume that quickly summarizes who you are and what you have to offer. In this section, include your job title, years of experience (if it's 3+), and an impressive accomplishment, if you have space for it.

Remember to address skills and experiences that are emphasized in the job description.

Are you a recent grad?
Read our guide on how to write a resume summary statement

Professional Administrator Resume example

And if you’re looking for a high-paying job, here are jobs in the top places hiring now:

  1. Administrator Jobs In San Francisco, CA
  2. Administrator Jobs In Seattle, WA
  3. Administrator Jobs In East Brunswick, NJ
  4. Administrator Jobs In Boston, MA
  5. Administrator Jobs In Washington, DC

Five Key Resume Tips For Writing An Administrator Resume:

Relevant Experience
Make sure that the jobs, experience, and accolades that you include are relevant to the position you’re applying for.
The Right Skills
This is a great time to run wild with those keywords from the job description. For example, if they’re looking for someone with experience in Bed Facility, be sure to list it in your resume’s skills section.
Quantifiable Achievements
Your workplace accomplishments tell the story of the unique value you bring to an organization. Stay away from dry descriptions of job duties. Use numbers to help contextualize your achievements..
An applicant tracking system (ATS) is a piece of software employers use to collect, scan, organize, and rank applications. The key to getting your resume past ATS and into the hands of hiring managers is smart keyword usage.
Impeccable Formatting
Formatting a resume so that it looks professional and attractive is important. With Zippia’s resume builder, you can put together a modern-looking resume in less than 10 minutes. Just choose a resume template that suits your style, answer some questions about your background, and you’ll have a resume that’ll pass muster with both the ATS and the hiring manager.
Not sure how to make a resume that stands out?
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