Administrator jobs in Maine - 102 jobs

MEDICAL GROUP ADMINISTRATOR (Turnaround-Focused | System-Level Role) Client Organization Health System: Central Maine Healthcare (acquired by Prime Healthcare) Ownership Post-Close: Not-for-Profit Primary Location: Lewiston, Maine System Scope: Central Maine Medical Center (~240 beds) Bridgton Hospital (Critical Access) Rumford Hospital (Critical Access) Employed, multi-specialty medical group Acquisition Close: January 1, 2026 Reporting Structure: Reports to CEO / System Executive Leadership Governance Interface: Board of Directors (Medical Group oversight) Position Summary The Medical Group Administrator is a senior executive leader responsible for the strategic, operational, and financial turnaround of a multi-specialty employed medical group within Central Maine Healthcare. This is not a “business as usual” practice administrator role. The organization requires a leader who can diagnose operational and financial issues quickly, recommend corrective action, and execute change in a complex, post-acquisition environment. The role carries broad authority and accountability for strategy, structure, performance, and sustainability of the medical group enterprise. Role Mandate (Plain Talk) This role exists to: Stabilize a financially strained medical group Identify and address underperforming service lines Improve operational efficiency and provider productivity Ensure the medical group is positioned to support the broader health system's recovery This is a fix-it role, not a caretaker role. Core Accountabilities Serve as an officer of the organization, acting as an agent of the Board in coordinating medical group administrative activities. Partner with the CEO and Board to define and execute strategic direction for the medical group. Conceptualize, recommend, and implement integrated business strategies, including: Organizational development and redesign Financial performance improvement Resource allocation (human and capital) Service line optimization and diversification Analyze medical group financial performance and recommend corrective actions to achieve sustainability and profitability. Lead development, analysis, and recommendation of medical group budgets. Conduct administrative and operational studies and prepare formal recommendations for executive leadership and the Board. Oversee personnel management, provider alignment, and leadership structure within the medical group. Maintain positive external relationships while fostering an internally innovative, accountable operating culture. Turnaround & Change Leadership Expectations Comfortable making difficult, data-driven decisions. Experience operating in environments requiring restructuring, right-sizing, or operational reset. Ability to lead through resistance while maintaining credibility with physicians and leadership. Clear communicator who can translate financial and operational realities to clinical stakeholders. This role requires judgment, backbone, and executive presence. Required Qualifications Bachelor's Degree (required). Master's Degree in Healthcare Administration, Business Administration, or related field (preferred). Minimum 4 years of healthcare management experience. Demonstrated experience in: Program planning and implementation Operational management Budget planning and financial control Personnel management Cross-functional leadership Strong communication, leadership, and executive-level interpersonal skills. Preferred Experience Prior leadership of employed physician groups (multi-specialty preferred). Experience in turnaround, restructuring, or stabilization environments. Demonstrated success improving financial and operational performance. Comfort interfacing with Boards, executives, and physician leaders.

Meta is seeking an experienced Executive Administrative Partner to support a VP in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 5+ years of relevant experience providing administrative support to 1 or more executives 11. 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 5+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. BA/BS 16. Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites 17. Experience supporting a global (APAC, EMEA, NORAM) team across several timezones 18. Experience maintaining confidentiality and discretion in all areas of work **Public Compensation:** $48.37/hour to $69.52/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

Licensed Nursing Home Administrator Maine Veterans Homes Augusta, Maine Maine Veterans Homes is seeking a Licensed Nursing Home Administrator for its home located in Augusta, Maine - the first MVH location built around the Small House Model of care that transforms long term care from an institutional setting into a true home. This role is responsible for the overall leadership and daily operations, providing strategic direction, supervision, and accountability among staff and department leaders. This is a unique opportunity for a passionate nursing/long-term care leader to uphold the levels of excellence at the Augusta home and continue to advance innovative solutions to support the mission of excellence and compassion in caring for veterans and their families in Maine. Requirements of the Nursing Home Administrator: Multi-Level Long-Term Care Administrator license in good standing. Bachelor's degree in public health administration, business administration or a related health field. Minimum of 3 years administrative leadership experience in a nursing/long-term care facility. Excellent leadership and management skills to attract, develop and retain a workforce committed to providing high quality care. Outstanding communication skills, both verbal and written, to effectively engage and collaborate with a wide range of people (staff, residents, families, external resources, internal stakeholders, etc.). Knowledge of financial operations of long-term care facilities and ability to prepare, manage, and oversee the facility budget. Knowledge of applicable federal, state and VA regulations. Veterans who meet the required qualifications are given job preference. Benefits of the Job: Competitive salary range of $91,000 - $150,000 Medical, dental and vision insurance Long-term and short-term disability insurance 403(b) with employer match Tuition reimbursement Paid earned benefit time Employee assistance programs Wellness programs Paid ongoing training How You Will Be Effective: Clinical and Program Services: Oversees and directs all clinical and program services to ensure that residents receive necessary care. Employee Recruitment, Engagement and Retention: Develops programs and strategies to recruit and retain a skilled workforce to deliver high quality care. Partner with HR to develop creative strategies for attracting staff, providing training, and meeting needs for overall employee health and wellness. Also oversees and directs the volunteer program in coordination with the Activities Supervisor. Quality Standards: Oversees and directs the facility's QAPI program and promotes a culture of data driven decision making, transparency, engagement, and improvement. Physical Environment, Facilities, Information Systems: Assures that a safe, functional, sanitary, and comfortable environment is provided for residents, employees, and the public. Also works in partnership with IT services to oversee and direct the facility's Information Systems to support optimal use, security, and compliance with MVH policies, procedures, and regulations. Financial Operations: Develops and manages the annual budget and capital expenditure plan ensuring that departments meet budget targets; ensure compliance with reimbursement regulations and changes; oversees billing and collection as applicable; ensures timely and accurate payroll submission and employee reimbursements. Marketing and Public Relations: Works closely with Marketing and Communications to develop and implement the facility's marketing and public relations program to attract residents and create a positive community perception of MVH. Represents MVH at various community meetings functions, educational programs, and regulatory hearings. Maine Veterans Homes is an independent non-profit organization serving veterans and their families in six Maine locations. The Maine Veterans Homes team of health care professionals works together to develop customized care plans based on the needs of each Veteran. MVH success can be directly attributed to staff's unwavering commitment to the Mission and Core Values in caring for Maine's Veterans. KMA Human Resources Consulting has been engaged to manage this search. NO PHONE CALLS OR RECRUITERS, PLEASE Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.

Job Description Opportunity: Federal Facilities Administrative Specialist - Contractor SD Solutions, LLC is a fast-growing professional services company, providing Cybersecurity, Strategy & Governance, IT Modernization, Management Consulting, and Professional Services solutions to large and small clients in the federal government sector. Our broad spectrum of services also includes digital & legacy transition, decommissioning, communications, event planning & logistics, and operations. It is our mission to deliver enduring results to our clients using strong business acumen, technical solutions, and management services. Our core values include quality, timeliness, integrity, trusted relationships, and corporate citizenship. Opportunity Overview SD Solutions is seeking a Federal Facilities Administrative Specialist (also called a Mission Support Specialist) as a federal contractor who will work with Customs and Border Protection (CBP), Border Patrol & Air and Marine (BPAM), Program Management Office (PMO) to provide executive, operational, administrative, and mission support services. This position is onsite in Hodgdon, ME NOTE: the selected candidate must live within 25 miles of Houlton and zip code 04730. In addition, relocation assistance and a sign-on bonus available for qualified candidates who receive their clearance and subsequently become employed with SD Solutions for this position. Responsibilities Include · Facilitates for a variety of meetings and ad hoc projects including setting agendas, managing agendas, controlling the meeting environment, tracking action items, drafting and distributing meeting minutes, and reporting to stakeholders any updates/statuses · Supports successful planning an execution of meetings and working sessions · Supports the tracking and reporting of data in the government systems utilized in the PMO (Program Management Office) · Responsible for the timely and accurate reporting of data associated with task management, work plans, elements, activities, and projects · Assists the Program Manager with various contract-related tasks such as organizing contract files and coordinating with other branches withing the PMO · Supports the administrative requirements, such as scheduling meetings and coordinating travel, required to meet the day-to-day mission supporting PMO management · Will serve as the first point of contact for the managers they support to triage all requests and help streamline communications, tasks, travel, meetings and other activities Requirements Overview The successful candidate will have: · Must be a U.S. citizen · 2 or more years of related work experience is required · Bachelor's or equivalent degree is preferred · Possess proven experience developing and maintaining working relationships with high level officials and technical experts · Ability to work collaboratively with all team members · Expertise with Microsoft Office suite especially Word, PowerPoint, and Excel · Excellent written and oral communications · Experience working in a fast-paced, analytical environment · Must be able to obtain and maintain a CBP Suitability (DHS Customs & Border Protection Public Trust clearance) Superstar Qualifications · DHS or government industry experience · Current, active CBP or DHS Public Trust suitability background investigation Clearance, Citizenship, and Work Location · Clearance requirement: Must be able to pass a minimum background investigation for U.S. Government Public Trust clearance · Must be U.S. citizen · Location: Onsite in Hodgdon, ME - candidate must reside within 25 miles of ZIP code 04730 SD Solutions Culture We are a fast-growing company who puts people first. Our focus is on building the right team to provide exceptional services to our customers and to grow with our organization. We offer very competitive compensation and a very attractive benefits package. We believe in corporate citizenship and provide several levels of support to students, schools, teachers, and other organizations in our local community. If you are looking for a new opportunity to make a difference and build your career in a positive way, please join us. We're waiting for you. Equal Opportunity Employer SD Solutions, LLC is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination. Whenever possible, SD Solutions makes reasonable accommodations for qualified individuals with disabilities to the extent required by law. Candidate Referral Fee Program SD Solutions wants to reward you for helping us identify qualified, talented professionals to join our team. Send us your friends and professional connections and we'll reward you with a cash bonus! To submit a qualified referral, please visit our website. You'll need to send the candidate's contact information and/or resume to SD Solutions and include "Candidate Referral" in the subject line. Your referral must be an active candidate interested in new opportunities. You must include the candidate's full name and contact information (i.e., email address and phone number). Please ************************************************************** for more details of the Candidate Referral Fee Program.

Overview: At Genesis Healthcare, we are dedicated to improving the lives we touch through the delivery of high-quality care and exceptional service. As a leading provider in the long-term care industry, we believe in fostering a collaborative, inclusive and supportive work environment where every team member is valued and empowered to make a difference. Whether you're an experienced professional or just starting your career, we offer opportunities for growth, development, and advancement in a range of roles. Join us in our mission to enhance the well-being of our patients and residents while making a meaningful impact in the communities we serve. Responsibilities: $10,000 SIGN-ON BONUS *Monitor nursing center financial reports and implements corrective action as required. *Lead, guide and direct the nursing center department heads who are direct reports. *Promote and represent the nursing center in the community to ensure favorable public relations. *Create an environment where employees are highly engaged, abide by the Genesis core values, and are focused on providing the highest level of care and compassion to patients/residents. *Ensure regulatory and policy compliance within the nursing center. Qualifications: * Licensed according to state regulations* Excellent interpersonal skills - well-developed verbal and written communication skills* Thorough knowledge of administrative management techniques, supervisory practices, procedures, and principles* Working knowledge of all government regulations impacting Nursing Centers* On-call availability Benefits: *Variable compensation plans *Tuition, Travel, and Wireless Service Discounts *Employee Assistance Program to support mental health *Employee Foundation to financially assist through unforeseen hardships *Health, Dental, Vision, Company-paid life insurance, 401K, Paid Time Off *Free 24/7 virtual health care provided by licensed doctors for all Anthem medically-enrolled employees and their immediate family members *On-Demand Pay Program that allows for instant access to a portion of the money you've already earned We also offer several voluntary insurances such as: *Pet Insurance *Term and Whole Life Insurance *Short-term Disability *Hospital Indemnity *Personal Accident *Critical Illness *Cancer Coverage Restrictions apply based on collective bargaining agreements, applicable state law and factors such as pay classification, job grade, location, and length of service. Posted Salary Range: USD $145,000.00 - USD $160,000.00 /Yr.

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: + Award-winning culture + Inclusion and diversity as a priority + Performance Based Incentive Plans + Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability + Generous PTO (including paid time to volunteer!) + Up to 9.5% 401(k) employer contribution + Mental health support + Career advancement opportunities + Student loan repayment options + Tuition reimbursement + Flexible work environments **_*All the benefits listed above are subject to the terms of their individual Plans_** **.** And that's just the beginning... With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! **General Summary:** Reporting to the AVP Facilities Operations & Safety, this position provides oversight for Facilities Operations & Safety administrative support functions for US locations as assigned. This role is responsible for multiple software support applications, utility payment oversight, coordinating with internal and external business partners, and will work closely with all aspects of the organization. **Principal Duties and Responsibilities** + Administer and maintain ServiceNow CMMS system, coordinating with internal and external business partners on SLAs related to assigned work orders and their completion. + Communicate with stakeholders on status of work orders, including potential delays. Step in to troubleshoot and expedite when needed. + Collect and analyze work order service feedback from stakeholders on a regular basis and report satisfaction compliance. + Collaborate with internal ServiceNow support partners to identify and action updates and performance improvements on a regular basis. + Ensure parts and supply inventory are accurate and maintained in the system. + Owns process for internal asset reporting and tracking via appropriate system software. + Coordinate with outsourced 3rd party facilities management partners to validate data. + Responsible for inputs into long range financial planning by monitoring useful life of assets + Review and manage Workday procedures by submitting and approving financial requests, ensuring compliance for contingent workers, and overseeing onboarding and offboarding activities. + Take responsibility for tracking progress, resolving issues, and maintaining accurate records throughout each process. + Coordinate with Digital Transformation Office team to manage equipment distribution and collection with contingent workers. + Review and provide data to support internal and external sustainability business partner reporting on a quarterly basis. + Ensure accuracy of goods and services received, buying parts/supplies, fuel consumption reporting, and waste and recycling provider data. + Ownership responsibility for utility billing and payment process with 3rd party energy management partners to ensure utility invoices are reviewed for accuracy, approved, and paid in a timely manner. + Accountable for identifying and quickly resolving any payment discrepancies and contract compliance of 3rd party energy management + Coordinate with Procurement and Sourcing partners to ensure project requests and purchase orders are processed in a timely manner. + Partner with Real Estate & Workplace Services Business Planning Manager to support tracking and accuracy of budget performance, expense commitments, capital and expense forecasting, and fixed asset management. + Identify, research, and propose solutions to process inefficiencies. + May perform other duties as assigned. **Job Specifications** + Degree in an area of study relevant to this position or comparable experience with minimum of 2-5 years of experience. + Proven history of creating efficiencies and continuous improvement in business processes. + Broad experience with financial reporting, budget management, purchase order management. + Knowledge of asset management reporting tools, sustainability compliance reporting, data validation processes. + Experience ServiceNow CMMS and Workday systems a plus. + Comprehensive interpersonal skills, including the ability to establish collaborative relationships and clearly communicate. + Responsibilities may require after-hour or weekend work, in support of projects or emergencies, including travel approximately 10% of the time. Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $63,500.00-$120,000.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

Job Description Are you a compassionate leader ready to make a real impact? JFM is seeking a dedicated and dynamic Program Administrator to join our team of professionals who are passionate about empowering individuals with developmental disabilities. As a Program Administrator, you'll be at the forefront of creating a safe, respectful, and empowering home environment where every person served can thrive and lead a fulfilling life. What You'll Do: As the Program Administrator, you'll wear many hats-and every one of them makes a difference. ???? Lead with Purpose Provide guidance and direction to a team of direct support professionals and coordinate services that support individuals with developmental disabilities, often managing complex emotional, physical, and psychiatric needs. ???? Support Daily Living Oversee daily living routines-from personal care and nutrition to habilitation training and community involvement-ensuring the people we serve live with dignity, autonomy, and opportunity. ???? Promote Health & Safety Maintain a safe and healthy home by implementing agency safety protocols, scheduling medical care, managing medication, and ensuring compliance with OSHA and other regulatory standards. ???? Manage with Care Organize and lead your team with accountability, mutual respect, and professional excellence. This includes scheduling, team development, performance appraisals, training, and compliance monitoring. ???? Build Community & Relationships Foster respectful and inclusive communication with individuals, families, state agencies, and care providers. Promote a sense of belonging both within the home and the greater community. ???? Drive Excellence From coordinating habilitation plans and maintaining pristine living environments to managing budgets, payroll, and staff documentation-you'll ensure quality, consistency, and compassion in everything you do. Key Responsibilities: Supervise daily operations of residential programs Develop and manage individual habilitation plans Oversee nutrition, healthcare, behavior supports, and safety plans Train and mentor staff to meet compliance and care standards Maintain accurate and timely documentation and reports Represent JFM with professionalism in the home and community Ensure homes are clean, well-maintained, and up to code Provide on-call support and fill in as needed What You Bring: Education/Experience: Bachelor's Degree in Social Services (or related field), or 4+ years in the field with supervisory experience Skills: Strong organizational, leadership, and interpersonal communication skills Technical Proficiency: Comfortable with Microsoft Office and digital documentation systems Licensing: Valid Maine Driver's License with clean driving record Extra Credit: Experience working with DHS/BDS and familiarity with state regulations Why Join JFM? At JFM, you're not just filling a role-you're fulfilling a mission. We value innovation, integrity, and the power of human connection. Here, you'll find a collaborative team, robust training opportunities, and the chance to truly shape lives for the better. Ready to Lead with Purpose? Apply today and help us build a brighter, more inclusive future-one choice at a time. JFM is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries). Position Overview: We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide. Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities. Job Description: The opportunity: Do you enjoy organizing information and ensuring accuracy? As a Data Intake Associate for our Claims Services team, you'll play a key role in supporting Stop Loss and Health Claims. You'll be responsible for reviewing submitted reports and entering them into our system, ensuring everything is set up correctly. You'll also create claimant profiles and handle any unique data entry needs. In this role, you'll delegate less complex reporting to Data Intake Administrators. How you will contribute: Accurately process all types of data submissions, determining if the information is a clinical summary, detailed report, correspondence, etc. Possess proficient knowledge in the Data Intake policies and procedures Demonstrate the ability to adapt to new business processes Act independently or in a team when processing data submissions Understand the importance of accuracy when processing data received and appropriately allocates resources Identify less complex data submissions and follow up/monitor with Data Intake Administrators Review error trends and positively support team development Meets established metrics for production and accuracy Communicate regularly with Data Intake Consultant to raise process concerns or escalate submissions Work with Team Leads to identify training opportunities Engage in development opportunities Generate continuous improvement ideas What you will bring with you: Ability to work with a diverse range of people 1-3 years of claims data experience, preferably in Healthcare, Stop Loss or related product insurance field Strong attention to detail Exceptional accuracy Strong written and verbal communication skills Ability to decipher clinical summary data from detailed claims data Self-motivated with the ability to work independently and in a team environment. Strong interpersonal, customer service, and organizational skills. Salary Range: $38,200 - $51,600 At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions. Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you! We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds. Life is brighter when you work at Sun Life At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities. We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email ************************* to request an accommodation. For applicants residing in California, please read our employee California Privacy Policy and Notice. We do not require or administer lie detector tests as a condition of employment or continued employment. Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Category: Claims - Health & Dental Posting End Date: 29/01/2026

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide. Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities. Job Description: The opportunity: Do you enjoy organizing information and ensuring accuracy? As a Data Intake Associate for our Claims Services team, you'll play a key role in supporting Stop Loss and Health Claims. You'll be responsible for reviewing submitted reports and entering them into our system, ensuring everything is set up correctly. You'll also create claimant profiles and handle any unique data entry needs. In this role, you'll delegate less complex reporting to Data Intake Administrators. How you will contribute: Accurately process all types of data submissions, determining if the information is a clinical summary, detailed report, correspondence, etc. Possess proficient knowledge in the Data Intake policies and procedures Demonstrate the ability to adapt to new business processes Act independently or in a team when processing data submissions Understand the importance of accuracy when processing data received and appropriately allocates resources Identify less complex data submissions and follow up/monitor with Data Intake Administrators Review error trends and positively support team development Meets established metrics for production and accuracy Communicate regularly with Data Intake Consultant to raise process concerns or escalate submissions Work with Team Leads to identify training opportunities Engage in development opportunities Generate continuous improvement ideas What you will bring with you: Ability to work with a diverse range of people 1-3 years of claims data experience, preferably in Healthcare, Stop Loss or related product insurance field Strong attention to detail Exceptional accuracy Strong written and verbal communication skills Ability to decipher clinical summary data from detailed claims data Self-motivated with the ability to work independently and in a team environment. Strong interpersonal, customer service, and organizational skills. Salary Range: $38,200 - $51,600 At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions. Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you! We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds. Life is brighter when you work at Sun Life At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities. We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email ************************* to request an accommodation. For applicants residing in California, please read our employee California Privacy Policy and Notice. We do not require or administer lie detector tests as a condition of employment or continued employment. Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Category: Claims - Health & Dental Posting End Date: 29/01/2026

Join Our Team - Urgently hiring Executive Administrative Specialist in South Portland! Job Title: Executive Admin Specialist Pay: $23.00 per hour Hours: Monday to Friday, 8 AM to 5 PM (flexible schedule available) As an Executive Admin Specialist, you'll play a pivotal role in ensuring smooth operations and enhancing team productivity. You will collaborate closely with top executives to deliver results that make a difference. What You'll Do: As an Executive Admin Specialist, you will be responsible for: Managing schedules and appointments for executive leadership, including a Vice President, AVP, or Chief. Making independent decisions within established practices and procedures to resolve diverse problems. Drafting and editing various written communications and correspondence with professionalism. Supporting and managing different administrative projects with minimal direction and oversight. Assisting with daily operations and providing essential administrative support to the team. Organizing and maintaining records, files, and critical documentation. Drafting agendas and preparing PowerPoint presentations for key stakeholders. Capturing and distributing meeting minutes for high-level meetings and committees. Performing additional tasks as delegated by the executive leadership team. What You'll Bring: The ideal candidate for this role will have: A High School Diploma or GED (preferred). 3-4 years of experience in an administrative support role. Exceptional written and oral communication skills. Advanced skills in Microsoft Office (Word, Excel, PowerPoint). Strong interpersonal skills and the ability to collaborate effectively with colleagues at all levels. Proven multi-tasking and problem-solving skills. Knowledge of medical terminology (preferred). Excellent attention to detail, organizational skills, and the ability to juggle multiple tasks. Technologically savvy, with the ability to quickly adapt to new tools and systems. Previous experience managing schedules and supporting executive leadership in a corporate environment (preferred). Why Join Us in South Portland? Flexible schedule: Enjoy a balance between work and personal life. Career development opportunities: Join a team committed to your growth and success. Supportive team culture: Be part of a collaborative and positive work environment. Enjoy affordable health and prescription coverage with no waiting period! Comprehensive benefits will be offered by the employer upon permanent hire, along with our Referral Bonus Program to earn extra cash. Location & Schedule: This position is on-site in South Portland, ME, and offers standard work hours of Monday to Friday, 8 AM to 5 PM (flexible schedule available). Ready to Take the Next Step? If you're ready to embark on a rewarding career as an Executive Admin Specialist in South Portland, apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!

At McFarland Johnson (MJ), you'll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology and construction solutions that make a lasting impact on the clients and communities we serve. Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us, and help shape the future of infrastructure, together. We're looking for an Aviation Grants Administrator to join our growing Aviation team. This is more than just a job - it's chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country. Why Join Us? Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise. Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Collaborative is the most frequent word used to describe MJ's culture in annual employee survey. Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success - you own your future. Innovation & Impact: Work on projects that push boundaries, drive sustainability, and create real-world solutions. Professional Development: From mentorship, ongoing technical training, and conferences we invest in your growth every step of the way. Work-Life Balance: Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally. Shape the next generation: For experienced professionals, MJ offers the chance to mentor emerging talent, share your expertise, and leave a lasting legacy in the industry. Key Responsibilities Under the supervision of the grants administration supervisor, perform grants management activities including application preparation, tracking of progress on reimbursements, and compliance documentation. The grants administrator will be expected to track a minimum of 40 open grants at one time. Typical work activities include calculation, preparation, and transmittal of draw down reports for signature once invoices are received and performing the actual draw down in the appropriate online system. All invoices and drawdowns will be tracked in a cumulative invoice summary to manage grant budgets and to prepare for the development of grant closeout documentation. Preparation of required quarterly and annual financial and performance reporting documents Assisting with the preparation of annual updates to Airport Capital Improvement Programs, including development of supplemental documentation and coordination with internal staff and representatives from the sponsor. Coordinate with funding agencies, sponsors, and internal teams on Capital Improvement Plans, funding strategy, and reporting requirements. Maintain and manage grant and diversity goal tracking, including DBE, MBE, WBE, and SDVOB Reporting in systems like EBO for NYSDOT-funded projects. Perform other general office & administrative duties as required. Qualifications Minimum of an AAS degree with three (3) years administrative experience in A/E/C industry Previous accounting or finance experience is ideal Experience with federal and state grants administration and/or construction processes is a plus Advanced skills in Excel, Word, & Outlook required Experience working online and within databases Excellent written and verbal communication skills, highly organized with ability to multitask, work independently and effectively manage time Strong attention to detail, ensuring compliance with all project funding requirements Benefits & Perks Competitive base salary with a range of $25-$40/hr plus performance-based incentive payment plan/bonus structure. Comprehensive benefits package, including medical, dental, vision coverage. Generous Paid Time Off, including Parental Leave. Company funded ESOP + 401(k) employer match. Ongoing technical training and professional development opportunities. Join Us and Make a Difference Join a team where your work has purpose, your ideas are valued, and your growth is personal. Apply today and become a part of a company where you can #ownyourfuture.

Full-time Description Program Administrator (Admin) Employment Status: Full-Time, Exempt (Salary) Reports to: Associate Director of Residential Supports LEAP is seeking qualified internal candidates for the role of Program Administrator for Oliver House. The Program Administrator (Admin) is responsible for the daily operations, leadership, and oversight of a licensed Section 21 residential group home. The admin ensures compliance with all applicable Maine Department of Health and Human Services (DHHS) regulations, federal requirements, and LEAP policies. This role supervises and supports Direct Support Professionals (DSPs), maintains program quality, coordinates resident care within the program and in collaboration with other service providers, and ensures the health, safety, and well-being of all individuals served. Key Responsibilities: Program Leadership & Implementation Provide leadership and day-to-day management of the residential program, ensuring a safe, supportive, and person-centered environment. Supervise, coach, and evaluate Direct Support Professionals and other assigned staff, promoting professional development and accountability. Manage scheduling, payroll timecard and time off approvals, and staffing coverage to ensure continuity of care. Support organizational initiatives, including staff training, accreditation efforts, and continuous improvement projects. Compliance & Quality Assurance Ensure compliance with Maine Section 21 licensing requirements, DHHS regulations, Medicaid/Medicare standards, and LEAP policies. Participate in audits, inspections, and quality assurance reviews; implement corrective actions as needed. Promote compliance with OSHA safety standards, HIPAA, and LEAP's Mutual Respect and Anti-Harassment policies. Maintain accurate program records, including incident reports, staff training files, medication administration records, and financial documentation. Resident Care & Support Develop, implement, and monitor individual service plans (ISPs) in collaboration with case managers, families, and interdisciplinary teams. Coordinate medical, behavioral, and personal care supports for residents, ensuring documentation and follow-through. Ensure the health, safety, and well-being of all individuals served. Work Direct Care shifts/hours as needed or directed. Stakeholder Engagement & Communication Serve as a liaison with families, guardians, case managers, and community partners. Communicate effectively with staff and leadership regarding program needs, resident concerns, and operational updates. Requirements Required Education & Experience: High school diploma or equivalent required; associate or bachelor's degree in human services, social work, psychology, or related field preferred. Minimum of 2 years of experience working in residential services for individuals with intellectual/developmental disabilities or related experience preferred. Prior supervisory or leadership experience is required, experiencinge managing a team in a residential home is strongly preferred. Valid driver's license with acceptable driving record required. Must meet all background check, fingerprinting, and DHHS Child/Adult Protective Services clearance requirements. Skills & Competencies: Strong leadership, team-building, and conflict-resolution skills. Knowledge of Maine Section 21 regulations, DHHS policies, and Medicaid documentation standards. Excellent written and verbal communication skills. Ability to manage time, prioritize tasks, and respond effectively in crisis situations. Proficiency with Microsoft Office Suite and electronic health record (EHR) systems preferred. Commitment to person-centered planning, dignity of risk, and supported decision-making principles. Physical Demands: - Work Alone: Independently provide support, supervision, and care to individuals served during assigned shifts, which may include working alone without direct supervision or assistance from other staff. This may include remaining awake overnight for up to 12 consecutive hours if assigned to such work. - Operate Motor Vehicle: Drive company vehicles while transporting individuals to and from appointments and events that are both local and regional (up to 100 miles one-way). - Sitting: Ability to sit and remain in a seated position for an extended period of time (up to 1 hour) as required to lead staff meetings, attend meetings, trainings and accomplish computer-related tasks. - Stand and Move: Ability to stand and remain mobile for extended periods of time (up to 6 hours) as required to provide direct care, support and supervision in a variety of settings. - Climb Stairs: In certain work assignments this role must access and move throughout multi-level residential homes, including climbing stairs, as required to support individuals and perform daily job duties. - Bend and Twist: Perform physical tasks associated with direct care and household duties, which may include bending, twisting, reaching, and other movements necessary to assist individuals with mobility, personal care, and daily living activities. - Lifting, Pushing and Pulling: Perform physical tasks such as lifting, pushing, and pulling household items and supplies (up to 50 pounds) as part of providing care and maintaining a safe, clean-living environment for individuals served. - Maneuvering Wheelchairs: Must be able to push or pull an adult in a manual wheelchair, which may require exerting up to 100 pounds of force, depending on the individual's weight and environmental factors (e.g., ramps, carpeted areas, outdoor terrain). - Assisting Others: Assist residents with safe transfers and mobility, including helping individuals move from seated to standing positions and from standing to walking, using proper techniques and equipment as needed. - Restraining Others: In rare and extreme situations, physically assist or restrain individuals to ensure their safety and the safety of others, following agency policies, training, and applicable laws. - Mental Acuity: Maintain sufficient cognitive abilities, including attention to detail, ability to communicate accurately in the written form, sound judgment, and the capacity to respond promptly and appropriately in varied and sometimes urgent situations, to ensure the safety and well-being of individuals served. - Hearing, Seeing & Speaking: Ability to see, hear, and communicate effectively in order to observe individuals served, respond to their needs, and interact clearly with clients, team members, and others. - Use of Phone, Computer, and Electronic Devices: Ability to read, write, and complete job tasks using a phone, computer, and other electronic devices, which may include scheduling, approving employee timecards, documentation & reports, and any other tasks necessary to perform daily job duties. - Infectious Disease and Personal Protective Equipment: Ability to wear personal protective equipment (PPE) for extended periods (may require reduction or removal of fascial hair for proper fit) as exposure to infectious diseases and adherence to universal precautions may be required. Typical Work Conditions: Work is performed in an office setting, on-site, residential environments such as single-family or multi-level homes and apartments as well as time driving in personal automobiles. Required to stand, walk, sit; talk to hear, both in person and on telephone; use hands and fingers to handle and/or feel objects or controls; ability for visual and gestural communications; reach with hands and arms. Regularly required to stoop, kneel, bend, crouch, twist torso and climb stairs. Salary Description $52,000/yr - $55,120/yr

Description: Pay rate: $23.00/hour Schedule: Sun 8a-5p, Mon 8a-7p, Tues 8a-7p, Wed 10a-7p = 40 hours Creative Works supports adults with disabilities, at home, at work and in the community. We are hiring a full time Residential Administrator to oversee one of our residential programs in Southern Maine. We offer 11 paid holidays, 14 days paid time off, and a comprehensive benefits package options, including but not limited to: health, dental, and vision insurance, short term disability, long term disability, life insurance, tuition reimbursement, and 403b retirement plan with company match! JOB DESCRIPTION SUMMARY: The Residential Administrator is responsible for day-to-day operations of the residential programs under assignment. The role provides quality services and ensures regulatory compliance in the program. This position also manages, trains new staff, and maintains staff schedules in each of the programs assigned. ESSENTIAL FUNCTIONS: Provide quality care to program participants in an environment that promotes their rights, dignity, freedom of choice and individuality. Support daily interactions between participants and staff promote a culture of positivity, respect, commitment and optimism. Train new staff in all areas including IPPs, personal care requirements in the programs, and performance expectations. Act as an exemplary role model to program staff by demonstrating great attendance, accountability and strong work ethic. Provide both positive and developmental feedback to staff members. Assist with writing and implementing performance evaluations, warnings, and supervisions. Involved in planning meetings concerning Individual Program Plans (IPP), and provide support to the residents according to their plan. Schedule staff to ensure adequate coverage for each program. Administrative responsibilities for each program must be maintained. Fully understands and abides by the agency's code of ethics. Fully understands all aspects of participants' rights and is responsible for promptly reporting any evidence of abuse or violation of participants' rights. Conduct and facilitate team meetings in each program and ensure that open communication is maintained within the residential staff and address any and all concerns immediately. Communicates and interacts effectively and tactfully with all participants, CW team members, family members, guardians, case workers, and other stakeholders. Complete all necessary reports and submit (when appropriate) to Business Office in a timely manner. Responsible for scheduling service planning meetings for the individuals in the program, coordinating with the guardians and case managers around the planning meetings, and writing the plan. Approve and make necessary edits to employee timecards within Attendance on Demand software to ensure accurate and timely payroll submission. This position requires that you are on-call and willing to assist staff at any given time. Transport individuals, as needed, using personal vehicle (i.e., to appointments, work, etc.) OTHER RESPONSIBILITIES: Ensure daily operations adhere to CARF accreditation standards, as well as State and Federal regulations. Must maintain medications in each of the programs and ensure adequate supply at all times. Train new staff as well as incorporate ongoing training by offering opportunities to learn new skills and take on additional responsibilities. Attend Regional Team Meetings and communicate any concerns and report outcomes back to staff in a timely manner. Ensure team development by communicating lessons learned in Team Leader meetings. Performs all job responsibilities in accordance with the CW Safety and Health policies. Assist in service coordination by establishing/maintaining relationships with families, community resources, case workers, guardians, participants, and other involved providers. Provide crisis intervention and act as Creative Works' representative during emergency medical Provide crisis intervention and act as Creative Works' representative during emergency medical and/or psychiatric admissions. This responsibility is supported by the agency's Nurse Consultant. Demonstrate understanding of clinical rehabilitative therapies and act as liaison between Creative Works and external clinicians. Ability to remain patient and empathetic at all times, especially in heightened situations. Manage and oversee documentation for permanent files to ensure compliance with the Department of Health and Human Services' regulations and Creative Works' standards. Regularly perform Quality Assurance reviews to ensure documentation is up to code at all times. Other duties as assigned. PHYSICAL WORK TOLERANCES: This position is very active and requires frequent standing, walking, bending, kneeling, stooping, and crouching. Must frequently assist in lifting non-living loads up to 50 lbs. Must frequently assists participants' with transfers. While performing this job the employee is regularly required to talk, hear, and see to the extent necessary to perform the essential functions of the position. QUALIFICATIONS: High School Diploma or GED. Direct Support experience or previous experience in related field preferred. Valid U.S. Driver's License. Must have satisfactory driving record per agency's insurance company standards. Previous supervisory experience preferred. Must have ability to communicate well in the program, including the ability to read, write, speak and understand the English language so that the support of the participant receiving services can be met, and so that the relationship and work with co-workers, doctors, therapists and others in the community is successful. Must be able to perform basic math skills to the extent necessary to perform the job. Must have or be willing to obtain trainings within the Agency's specified timeline including but not limited to: DSP, CPR/FA, CRMA, Welle. Must have adequate writing skills to maintain documentation standards, reports, and any other writing expectation in the program. Flexible schedule preferred. INDEED1 Requirements:

Are you passionate about fighting hunger and making a real impact in your community? Catholic Charities Maine is seeking an On-Call Operations Specialist to lead the Commodity Supplemental Food Program (CSFP) in Aroostook County. About the Program: Catholic Charities Hunger & Relief Services is proud to partner with the USDA to improve the health of low-income persons of at least 60 years of age by supplementing their diets with nutritious USDA foods. These monthly food packs contain 30 pounds of commodity food items such as dry pasta, canned meats and vegetables, and cheese. Definition: The CSFP Project Administrator will lead the Commodity Supplemental Food Program for Aroostook County. This position is responsible for complying with contract regulations to ensure documentation and tracking of set metrics. S/he will help with the coordination and delivery of food on set distribution days across Aroostook County. This position will be the main point of contact for the community partners and pantry distribution sites associated with CSFP as well as address any need and concerns of consumers that utilize the program. The successful candidate will also complete periodic food donation intake and distribution reports. This position can be accomplished approximately 90% remotely, with limited travel throughout Aroostook County. This position will work less than 20 hours per week. Qualifications: Previous work experience working with people from various backgrounds. Ability to utilize Microsoft Suites products. Reliable, outgoing, and friendly with a take-charge attitude. 90%+ of the work related to this position will be accomplished from a workstation. Make a Difference in Aroostook County. If you're reliable, compassionate, and ready to support seniors facing food insecurity, apply today to become a vital part of our mission. You may apply directly on our Career Center or send your resume and cover letter via email (************************), fax **************, or mail to Human Resources Office, Catholic Charities Maine P.O. Box 10660, Portland, ME 04104. Catholic Charities Maine is a United Way and Affirmative Action/EOE/Minorities/Females/Veteran/Disabled Employer. Catholic Charities Maine participates in E-Verify. For more information on E-Verify, please go to: ***********************

Meta is seeking an experienced Executive Administrative Partner to support Directors in the Meta leadership team. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. This position is full-time. **Required Skills:** Executive Administrative Partner Responsibilities: 1. Coordinate internal and external meetings 2. Manage complex calendar set-up and movement 3. Prepare expense reports and purchase requisitions 4. Coordinate both domestic and international travel arrangements 5. Organize space planning, strategic offsite events and team all-hands meetings 6. Build cross-functional relationships between departments 7. Partner closely with team lead admins 8. Communicate key organizational and company updates to admins and cross-functional partners 9. General office duties as needed **Minimum Qualifications:** Minimum Qualifications: 10. 4+ years of relevant experience providing administrative support to 1 or more executives 11. 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives 12. 4+ years of relevant calendar management and expense report management experience for 1 or more executives 13. Experience prioritizing multiple projects 14. Experience with Microsoft Office and Google Suite **Preferred Qualifications:** Preferred Qualifications: 15. Experience organizing offsite events and team building activities 16. Experience supporting cross-regional teams 17. Experience multitasking and changing direction quickly 18. Experience ensuring confidentiality and discretion in all partnerships **Public Compensation:** $41.39/hour to $56.88/hour + bonus + equity + benefits **Industry:** Internet **Equal Opportunity:** Meta is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law. Meta participates in the E-Verify program in certain locations, as required by law. Please note that Meta may leverage artificial intelligence and machine learning technologies in connection with applications for employment. Meta is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at accommodations-ext@fb.com.

When you join the team at Unum, you become part of an organization committed to helping you thrive. Here, we work to provide the employee benefits and service solutions that enable employees at our client companies to thrive throughout life's moments. And this starts with ensuring that every one of our team members enjoys opportunities to succeed both professionally and personally. To enable this, we provide: * Award-winning culture * Inclusion and diversity as a priority * Performance Based Incentive Plans * Competitive benefits package that includes: Health, Vision, Dental, Short & Long-Term Disability * Generous PTO (including paid time to volunteer!) * Up to 9.5% 401(k) employer contribution * Mental health support * Career advancement opportunities * Student loan repayment options * Tuition reimbursement * Flexible work environments * All the benefits listed above are subject to the terms of their individual Plans. And that's just the beginning… With 10,000 employees helping more than 39 million people worldwide, every role at Unum is meaningful and impacts the lives of our customers. Whether you're directly supporting a growing family, or developing online tools to help navigate a difficult loss, customers are counting on the combined talents of our entire team. Help us help others, and join Team Unum today! General Summary: Reporting to the AVP Facilities Operations & Safety, this position provides oversight for Facilities Operations & Safety administrative support functions for US locations as assigned. This role is responsible for multiple software support applications, utility payment oversight, coordinating with internal and external business partners, and will work closely with all aspects of the organization. Principal Duties and Responsibilities * Administer and maintain ServiceNow CMMS system, coordinating with internal and external business partners on SLAs related to assigned work orders and their completion. * Communicate with stakeholders on status of work orders, including potential delays. Step in to troubleshoot and expedite when needed. * Collect and analyze work order service feedback from stakeholders on a regular basis and report satisfaction compliance. * Collaborate with internal ServiceNow support partners to identify and action updates and performance improvements on a regular basis. * Ensure parts and supply inventory are accurate and maintained in the system. * Owns process for internal asset reporting and tracking via appropriate system software. * Coordinate with outsourced 3rd party facilities management partners to validate data. * Responsible for inputs into long range financial planning by monitoring useful life of assets * Review and manage Workday procedures by submitting and approving financial requests, ensuring compliance for contingent workers, and overseeing onboarding and offboarding activities. * Take responsibility for tracking progress, resolving issues, and maintaining accurate records throughout each process. * Coordinate with Digital Transformation Office team to manage equipment distribution and collection with contingent workers. * Review and provide data to support internal and external sustainability business partner reporting on a quarterly basis. * Ensure accuracy of goods and services received, buying parts/supplies, fuel consumption reporting, and waste and recycling provider data. * Ownership responsibility for utility billing and payment process with 3rd party energy management partners to ensure utility invoices are reviewed for accuracy, approved, and paid in a timely manner. * Accountable for identifying and quickly resolving any payment discrepancies and contract compliance of 3rd party energy management * Coordinate with Procurement and Sourcing partners to ensure project requests and purchase orders are processed in a timely manner. * Partner with Real Estate & Workplace Services Business Planning Manager to support tracking and accuracy of budget performance, expense commitments, capital and expense forecasting, and fixed asset management. * Identify, research, and propose solutions to process inefficiencies. * May perform other duties as assigned. Job Specifications * Degree in an area of study relevant to this position or comparable experience with minimum of 2-5 years of experience. * Proven history of creating efficiencies and continuous improvement in business processes. * Broad experience with financial reporting, budget management, purchase order management. * Knowledge of asset management reporting tools, sustainability compliance reporting, data validation processes. * Experience ServiceNow CMMS and Workday systems a plus. * Comprehensive interpersonal skills, including the ability to establish collaborative relationships and clearly communicate. * Responsibilities may require after-hour or weekend work, in support of projects or emergencies, including travel approximately 10% of the time. Unum and Colonial Life are part of Unum Group, a Fortune 500 company and leading provider of employee benefits to companies worldwide. Headquartered in Chattanooga, TN, with international offices in Ireland, Poland and the UK, Unum also has significant operations in Portland, ME, and Baton Rouge, LA - plus over 35 US field offices. Colonial Life is headquartered in Columbia, SC, with over 40 field offices nationwide. Unum is an equal opportunity employer, considering all qualified applicants and employees for hiring, placement, and advancement, without regard to a person's race, color, religion, national origin, age, genetic information, military status, gender, sexual orientation, gender identity or expression, disability, or protected veteran status. The base salary range for applicants for this position is listed below. Unless actual salary is indicated above in the job description, actual pay will be based on skill, geographical location and experience. $63,500.00-$120,000.00 Additionally, Unum offers a portfolio of benefits and rewards that are competitive and comprehensive including healthcare benefits (health, vision, dental), insurance benefits (short & long-term disability), performance-based incentive plans, paid time off, and a 401(k) retirement plan with an employer match up to 5% and an additional 4.5% contribution whether you contribute to the plan or not. All benefits are subject to the terms and conditions of individual Plans. Company: Unum

Sun Life U.S. is one of the largest providers of employee and government benefits, helping approximately 50 million Americans access the care and coverage they need. Through employers, industry partners and government programs, Sun Life U.S. offers a portfolio of benefits and services, including dental, vision, disability, absence management, life, supplemental health, medical stop-loss insurance, and healthcare navigation. We have more than 6,400 employees and associates in our partner dental practices and operate nationwide. Visit our website to discover how Sun Life is making life brighter for our customers, partners and communities. Job Description: The opportunity: Do you enjoy organizing information and ensuring accuracy? As a Data Intake Associate for our Claims Services team, you'll play a key role in supporting Stop Loss and Health Claims. You'll be responsible for reviewing submitted reports and entering them into our system, ensuring everything is set up correctly. You'll also create claimant profiles and handle any unique data entry needs. In this role, you'll delegate less complex reporting to Data Intake Administrators. How you will contribute: * Accurately process all types of data submissions, determining if the information is a clinical summary, detailed report, correspondence, etc. * Possess proficient knowledge in the Data Intake policies and procedures * Demonstrate the ability to adapt to new business processes * Act independently or in a team when processing data submissions * Understand the importance of accuracy when processing data received and appropriately allocates resources * Identify less complex data submissions and follow up/monitor with Data Intake Administrators * Review error trends and positively support team development * Meets established metrics for production and accuracy * Communicate regularly with Data Intake Consultant to raise process concerns or escalate submissions * Work with Team Leads to identify training opportunities * Engage in development opportunities * Generate continuous improvement ideas What you will bring with you: * Ability to work with a diverse range of people * 1-3 years of claims data experience, preferably in Healthcare, Stop Loss or related product insurance field * Strong attention to detail * Exceptional accuracy * Strong written and verbal communication skills * Ability to decipher clinical summary data from detailed claims data * Self-motivated with the ability to work independently and in a team environment. * Strong interpersonal, customer service, and organizational skills. Salary Range: $38,200 - $51,600 At our company, we are committed to pay transparency and equity. The salary range for this role is competitive nationwide, and we strive to ensure that compensation is fair and equitable. Your actual base salary will be determined based on your unique skills, qualifications, experience, education, and geographic location. In addition to your base salary, this position is eligible for a discretionary annual incentive award based on your individual performance as well as the overall performance of the business. We are dedicated to creating a work environment where everyone is rewarded for their contributions. Not ready to apply yet but want to stay in touch? Join our talent community to stay connected until the time is right for you! We are committed to fostering an inclusive environment where all employees feel they belong, are supported and empowered to thrive. We are dedicated to building teams with varied experiences, backgrounds, perspectives and ideas that benefit our colleagues, clients, and the communities where we operate. We encourage applications from qualified individuals from all backgrounds. Life is brighter when you work at Sun Life At Sun Life, we prioritize your well-being with comprehensive benefits, including generous vacation and sick time, market-leading paid family, parental and adoption leave, medical coverage, company paid life and AD&D insurance, disability programs and a partially paid sabbatical program. Plan for your future with our 401(k) employer match, stock purchase options and an employer-funded retirement account. Enjoy a flexible, inclusive and collaborative work environment that supports career growth. We're proud to be recognized in our communities as a top employer. Proudly Great Place to Work Certified in Canada and the U.S., we've also been recognized as a "Top 10" employer by the Boston Globe's "Top Places to Work" for two years in a row. Visit our website to learn more about our benefits and recognition within our communities. We will make reasonable accommodations to the known physical or mental limitations of otherwise-qualified individuals with disabilities or special disabled veterans, unless the accommodation would impose an undue hardship on the operation of our business. Please email ************************* to request an accommodation. For applicants residing in California, please read our employee California Privacy Policy and Notice. We do not require or administer lie detector tests as a condition of employment or continued employment. Sun Life will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including applicable fair chance ordinances. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Job Category: Claims - Health & Dental Posting End Date: 29/01/2026

Job Description We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization. This role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. Key Responsibilities: Manage document storage, file upload inloading Review mail, organize, scan appropriatly Support executive leadership with scheduling, calendar management, and coordination of team meetings. Capture meeting notes, track action items, and follow up with participants to ensure timely completion. Coordinate and organize team events, including logistics and vendor management. Order office supplies upon need. Perform a variety of executive support tasks, including running errands (e.g., bank deposits, vehicle maintenance, city hall visits). Assist with miscellaneous administrative and operational needs as required. Qualifications: Strong organizational skills with the ability to manage multiple priorities effectively. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workplace Apps (gmail, docs, sheets, calendar), general comfort with digital tools for scheduling and document management. Excellent written and verbal communication skills. Ability to handle sensitive information with discretion. Reliable transportation for completing external tasks (e.g., errands, deliveries).