Administrator jobs in Novato, CA - 592 jobs

A forward-looking tech firm in San Francisco is seeking a Staff Software Engineer to lead the development of cloud storage solutions. You will drive innovation, mentor engineers, and optimize performance while collaborating across teams. Ideal candidates have extensive cloud storage expertise and strong software engineering fundamentals. This role offers competitive compensation, including Restricted Stock Units and various employee benefits. #J-18808-Ljbffr

A leading technology company in San Francisco is seeking an Infrastructure Engineer to design and build reliable storage systems. You will work on distributed systems, create efficient APIs, and ensure operational excellence. Ideal candidates have experience with Ceph, Go, and a passion for problem-solving in a startup environment. Join a diverse team with a high ownership culture offering best-in-class benefits and opportunities for growth. #J-18808-Ljbffr

Senior Discovery Database Administrator (DBA) Employment Type: Full‑Time, Executive‑Level Department: Legal CGS is seeking a dedicated Senior Discovery Database Administrator to join a fast‑paced and hard‑working team to assist with any legal accounts. As a Senior Discovery Database Administrator, you will play a key role in supporting various aspects of the company's portfolio. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting‑edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: The contractor shall provide database administration support to include, but not limited to the following activities: Assist in managing Microsoft SQL Server 2019 and 2022 to include setting up security, creating tables, indexes, stored procedures, designing SQL reports, and creating maintenance jobs. Must apply best practices for optimizing databases. Assist in creating and maintaining databases in a clustered server environment. Must apply expert knowledge of the design, development and maintenance of various data models and their components. Apply working knowledge of data lakes, data warehouses and data mart architectures, metadata and data modeling, data flow, entity relationship diagram, schema architectures and query languages to integrate a seamless solution within legacy infrastructure. Mirror database servers, log shipping, latest techniques for database redundancy and high availability, and full backup and recovery capabilities of the Microsoft SQL Server 2019 and 2022 platform. Facilitate the migration of systems into cloud infrastructure. Upgrade SQL Servers from lower versions to the latest version (2019 and up), and create reports using Microsoft SQL Server Reporting Services (SSRS). Setup a reporting server and be responsible for all DBA functions and report development utilizing software systems development architecture and design. Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting‑edge technology with world‑class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government‑contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: ******************* #CJ $182,700 - $263,900 a year #J-18808-Ljbffr

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community You Will Join: Machine Learning and Artificial Intelligence are at the heart of the Airbnb product. From Trust to Payments, and from Customer Service to Marketing we rely on ML to ensure that guests and hosts have the best possible experience with Airbnb. The Community Support Products (CSP) Machine Learning team is the core team responsible for driving CSxAI (Customer Support x Artificial Intelligence) initiatives by adopting the Generative AI technologies to enable an intelligent, scalable and exceptional service experience. The team develops and enhances various AI models, ML services and tools including LLM fine-tuning and optimization, RAG/Search, LLM evaluation and testing automation, feedback-based learning and guardrail for a wide range of applications in Airbnb. The richness of Airbnb's data, the complexity of its marketplace and the variety innate in our product mean that we need to operate at the state of the art of AI practice. We are committed to investing in long term innovation to solve the complex problems we face, and to do that we need the very best experts in ML and AI to join us. The Difference You Will Make: We believe our current customer experiences in these domains are only scratching the surface of the innovations that are possible, and that science is at the heart of delivering a step-function change for our Guest and and Host on Airbnb. You will build and leverage cutting edge AI technologies to transform Airbnb's customer service by delivering personalized, easy-to-use and proactive customer service experience. Many of the initiatives you'll tackle are in their early conceptual stages. You will have the opportunity to shape these ideas from inception to production, turning visionary concepts into impactful realities. A Typical Day: Envision, champion, and support the development of novel ML systems, product integrations, and performance optimizations to solve real-world problems Work cross-functionally with product, design, and other engineering counterparts to design and build efficient AI solutions for Airbnb CS products Learn and share the latest AI/ML technologies with the team. Your Expertise: PhD/Master's degree, preferably in CS, or equivalent experience 6/9+ years of ML engineering experience, with ownership responsibility over large-scale software systems Background in the design and development of AI and ML systems and services, and a deep passion for building efficient and scalable ML-powered products Experience with LLM driven chatbot and Agentic AI products would be a big plus Excellent communication skills and the ability to work well within a team and with teams across the engineering, product & design organizations Our Commitment To Inclusion & Belonging: Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply. We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: reasonableaccommodations@airbnb.com . Please include your full name, the role you're applying for and the accommodation necessary to assist you with the recruiting process. We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application. How We'll Take Care of You: Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits. #J-18808-Ljbffr

A leading technology company is seeking an Enterprise Hackathons Lead in San Francisco. You'll design and execute high-impact hackathons, turning them into growth engines and deeper partnerships. The ideal candidate should have a strong background in project management, customer success, and cross-functional collaboration. This role requires creativity, strategic thought, and the ability to engage effectively with enterprise clients. Join us to innovate and expand our customer base through powerful hackathon experiences. #J-18808-Ljbffr

Jewish Family and Children's Services (JFCS) has served the San Francisco Bay Area for 175 years. We offer world-class services to support individuals and families across all stages of life, including adoption, mental health, senior care, disability services, financial assistance, Holocaust education, and youth development. Our mission and work are rooted in Jewish values, and we serve people of all faiths and backgrounds. Seniors At Home offers a wide range of services to help older adults live safe, healthy, and independent lives, including home care, personal assistant services, companionship, and specialized dementia and palliative care. We provide the Bay Area's leading continuum of care for aging adults. POSITION SUMMARY: Under the supervision of the Business Office Manager, the Payroll and Billing Coordinator provides administrative support for the payroll and billing operations for Seniors At Home, with 60-70% of the role focused on payroll‑related responsibilities. This includes assisting with weekly payroll preparation and data entry, reviewing and verifying weekly time and attendance records, identifying and resolving discrepancies, and responding to payroll questions in a timely and professional manner. The role helps ensure accurate, compliant, and efficient payroll processing in coordination with HR and Finance. In addition to payroll responsibilities, the Payroll and Billing Coordinator also supports client billing and insurance submission activities, assists with revenue‑related data entry and basic reconciliations, and provides general business office and administrative support for the SAH program and JFCS headquarters. COMPENSATION AND BENEFITS: Pay Range: $25.00 - $28.00 per hour (depending on experience) Employment Type: full‑time, non‑exempt position with benefits Employer 403(b) retirement match plus additional employer contribution (subject to eligibility) Cafeteria benefits plan that lets you customize coverage to fit your needs, with options like health insurance, FSAs, retirement plans, and wellness programs 16 holidays (10 federal and up to 6 Jewish holidays), annually 3 weeks of vacation and 2 weeks of sick leave, annually ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Reviews and processes weekly timesheet data for approximately 250 homecare workers and personal assistants, ensuring accurate recording of work hours at the appropriate pay and bill rates Works closely with Staffing Coordinators, Homecare Managers, HR Representatives/Payroll team, homecare workers, and personal assistants to reconcile all payroll questions or discrepancies, ensuring that all payroll‑related issues are addressed in coordination with the HR Business Partner and that responses are provided as directed by the HR Business Partner and the Business Office Manager In coordination with the Business Office Manager, works with department supervisors and homecare staff to improve compliance with billing procedures, including but not limited to: incomplete timesheet data, unverified client visits, billing and pay rates, opening and closing of paperwork Assists with the preparation of invoices for all client charges across Seniors At Home program components Manages billing for long‑term care insurance, including pulling invoices, preparing weekly care logs, coding and reconciling invoices, and ensuring compliance with insurance processes Generates payroll and billing reports for interdepartmental communication or processing (e.g., stipend reports, training reports, billing and payroll dashboards) and prepares additional monthly and quarterly reports as requested by the Business Office Manager JOB QUALIFICATIONS: High School diploma or equivalent required; Associate's Degree in Business, Communication, or related is strongly preferred A minimum of 3 years of full‑time experience in payroll processing in a high‑volume, detail‑oriented environment Hands‑on experience with basic billing or invoicing process Experience with database management or data tracking systems preferred Basic knowledge of California payroll practices and wage‑and‑hour requirements, including overtime, meal/rest periods, and accurate timekeeping, or the ability to learn these quickly with guidance Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) is required Experience with CRM platforms, and/or case management software preferred All qualified applicants are encouraged to apply, including minorities, women, veterans, and disabled individuals. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status. JFCS is an Equal Opportunity Employer. #J-18808-Ljbffr

Employment Type Full time Department General & Administrative Compensation San Francisco Bay Area $110K - $125K Envoy's compensation package includes a market-competitive salary, equity for all full-time roles, and excellent benefits. Final offers may vary within the provided range, depending on experience, expertise, and other factors. Envoy builds workspace management technology that makes it simple to run secure, compliant, and connected workplaces across every location. Over 16,000 workplaces and properties around the world rely on Envoy to create great experiences for employees and visitors while meeting safety, security, and compliance needs at scale. From corporate headquarters and labs to manufacturing sites, Envoy powers the places where people work best together. Learn more at envoy.com About the role Envoy's Workplace Technology team strives to create a workplace that just works. You will join an experienced IT team in building, supporting, and growing an innovative technology experience for all Envoys. We believe that IT is more than a service desk; we don't just keep the lights on, we help design the light. Our team is looking for an exceptional/experienced tech analyst who will be the primary point of escalation for front-line issues, communication, and resolution. This is a full-time role, reporting to our Workplace Technology Manager. Envoy is a fast-paced startup environment, and we look for people who are creative, agile, and organized. This is an on-site position that requires 5 days a week (Monday-Friday) in our San Francisco HQ. You are A seasoned, experienced professional with a full understanding of providing IT support. You will Provide level 2 and level 3 support for technical issues. Support Envoys in their daily service, software, and hardware requests. Resolve complex Workplace Tech support requests. Conduct root cause analysis, identify appropriate solutions, and implement them. Document and train the team on IT subject matter expertise. Support and continuously improve onboarding and offboarding processes. Collaborate on team, department, and company-wide IT-owned initiatives. You have Enjoy working in a customer-focused, technical environment. Strong experience working with mac OS, iOS, and SaaS services and tools. Ability to communicate problem-solving related questions and directions in a clear and accessible way. Design, build, and maintain Okta/JIRA Workflows to automate identity lifecycle events (onboarding, offboarding, role changes, and app provisioning). Identify opportunities for workflow optimization using Okta APIs, hooks, and integrations. Manage JAMF Pro for mac OS and iOS devices across the organization. Create and maintain configuration profiles, policies, and scripts to automate device setup and compliance enforcement. Prioritize a variety of tasks and service requests in a dynamically changing environment. Experience in automating workflows and implementing system improvements. Advanced administration skills in applications like Atlassian, Google Workspace, Okta, Zoom, Zapier, Slack, and other SaaS apps. You'll get A high degree of trust in your ideas and execution. An opportunity to partner and collaborate with other talented people. An inclusive community where you feel welcomed and cared for as a person. The ability to make an immediate impact, helping customers create a great workplace experience. Support for your personal and professional growth. Bonus points Expertise in specific technologies or platforms, particularly within Apple's ecosystem. Familiarity with ITIL methodologies or certifications. If you have any questions related to compensation, please contact Recruiting after you apply. #LI-Hybrid By applying for this position, you acknowledge that you have fully read and understand the job requirements and received the Envoy Privacy Notice for applicants, which is linked here. Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law. Compensation Range: $110K - $125K #J-18808-Ljbffr

While most Autonomous Vehicle (AV) technology companies are stuck in R&D mode, Pronto is a world‑leader in commercializing AV tech via our Autonomous Haulage System, which is automating haulage operations at mines and quarries around the world. Pronto's team of Silicon Valley veterans has been at the forefront of every major AV development over the past 20 years, with a relentless focus on commercializing the technology, leading to our current specialization in off‑road applications. This focus and our decades of experience have put Pronto on a track to become the world's first profitable AV technology company. About the role We're seeking a technical detective who thrives on solving complex software and systems issues across our autonomous truck fleet. This role focuses on providing critical technical support and root cause analysis, working closely with our robotics, hardware, software, and operations teams to ensure reliable autonomous operations. You'll be the person teams turn to when they encounter unusual system behavior or complex issues. Success in this role means not just solving immediate problems, but building our capacity to diagnose and resolve issues systematically. You should be excited about diving into logs, reproducing edge cases, and uncovering the root cause of perplexing system behaviors. If you thrive on finding really juicy hardware/software/system interaction bugs, we would love to hear from you. Core Responsibilities Answer questions live from customers and the Pronto operations team during production Investigate and resolve complex system behaviors across our autonomous truck fleet through log analysis, reproduction testing, and systematic debugging Support hardware and software teams by developing reproduction cases, analyzing system logs, and isolating root causes Create automated test suites and tools to validate system behavior and accelerate troubleshooting Build monitoring and diagnostic systems to help identify and track issues across the fleet Document investigations and solutions to build our knowledge base Provide technical guidance to cross‑functional teams on system behavior and debugging approaches Work with the operations team to improve diagnostics and enable them to diagnose and solve common issues Provide information to software and hardware teams about common issues to ensure they are understood and fixed Develop features and/or bug fixes with the robotics team Required Skills and Experience Minimum of 2 years of relevant non‑internship work experience Demonstrated ability to solve complex technical issues through methodical investigation and creative problem‑solving Experience working with large‑scale logs and data analysis Strong communication skills and ability to explain complex technical issues clearly Experience with Linux systems and debugging tools Experience working with hardware systems Experience writing code in C++ and Python What Sets You Apart Deeper experience working with at least one piece of an autonomy stack: Sensors and actuators such as: cameras, GPS, motors, encoders, etc. Networking / communications Perception / machine learning Electrical systems and hardware debugging Experience debugging autonomous systems or robotics platforms Background in automotive software systems or autonomy in general Track record of solving particularly challenging or unusual technical issues History of building tools that help others debug more effectively Ability to look at a problem from multiple angles and propose creative solutions #J-18808-Ljbffr

Primary Function: Under the direction of the Vice President of Pre-Construction Services and the company, the Proposal Administrator will manage the proposal activities, including maintaining proposal schedules and deadlines, developing proposal outlines and compliance matrices, and creating and monitoring the progress of each proposal through the submission. The Proposal Administrator participates in the long- and short-range plans for proposal development, including researching future proposal opportunities. This is a full-time on-site position located in Napa, CA. Typical Duties: 1. Review primarily Federal project opportunities daily to identify notifications on potential projects from list of sites (SAM, B2G, Gov Tribe, DOE, and others). Communicate to estimating team the potential projects of interest that match the niche markets. 2. Contributes to the development and review of proposal strategies and themes. Assist with communications, summarizing the bids, sharing requests for proposals (RFPs), amendments, Q&A coordination with owner and other updates to the estimating team. 3. Carries out writing/editing/rewriting efforts for proposals, as needed, and ensures that proposals maintain high standards of excellence in appearance, responsiveness, and quality of writing. Review proposal sections to ensure requirements are adequately met. 4. Carries out and/or coordinates proposal final production activities for submission, whether hard copy or electronic, through various owner program platforms, including active status on PIEE and various other owner required forecast tracking and submitting software. 5. Write and continually update all collateral marketing materials, including project data sheets, project photos, and resumes. 6. Update potential project forecast information from various military agencies and industry sources. Conducts annual research and summarization of future project opportunities for the Department of Defense (DoD), and other agencies/organizations when identified, primarily from the published Fiscal Year MILCON budget to identify projects in three key niche markets of Fuel, Marine and Utilities or unique (other) contracts. 7. Provides writing and editing support to various company written materials on an as-needed basis as time permits. Updates, and maintains presentation materials for outreach events. Creates and provides creative assistance on PowerPoint presentations for the firm as needed. Gathers articles from departments and supports the review of the company quarterly newsletter, when needed. Contributes to award submission materials and monitors award submission requirements and deadlines and ensures that all award submission requirements are met. 8. Reviews and provides updated material for the company website, for newly awarded projects and current progress photos and new/updated project descriptions on a semi-regular basis. 9.Collaborates with the VP and Chief Estimator on the communication with the owner on potential opportunities and submitting technical clarifications. Responsible for the exchange of obtaining bid documents and sharing the files including any updated data through addendums with the estimating team and via BOX access to external partners. Skills, Knowledge, Qualifications & Experience: Bachelor level degree in Marketing, Engineering (or Construction), Business Management, English, Communications, or equivalent combinations of training and experience required. Previous experience as a Marketing/Proposal Coordinator is required. Technical writing experience is a plus. Excellent problem-solving skills and ability to balance execution of strategic vision with a willingness to dive into details. An open and collaborative style that blends in with our spirit of teamwork and partnership. Sound analytical ability, good judgment, and strong operational focus. Ability to work/function independently as needed. Proven ability to handle multiple projects and meet multiple deadlines, including ability to manage priorities and workflow, as well as plan, organize, and implement programs and procedures. Excellent oral and written communication, facilitation, and presentation skills. Computer experience, including advanced knowledge of Microsoft Office. Knowledge of and experience with layout programs such as Adobe InDesign and Photoshop is a big plus. Proposal Administrator Specific Regular Duties, Organized by Time Daily Continuously gather and update bid document data on current estimates Continuously prepare proposal package, including outlines, project experience matrix, bid bond, etc. Continuously provide review of written documents for technical narratives, RFI/PPI, presentations Search for bid opportunities - SAM and B2G Weekly Monday marketing meeting updates (including research of projects being tracked) Update Bid List and send via email to the whole company (Friday) National Lab research, by separate websites Operation dept/jobsite requests - Resume's, Organizational templates/charts, etc.. Monthly Website updates - check site and links, awarded projects, refresh photos, recommend updates to project descriptions FY budget review for follow-up and updates through industry forecasts Project status update - send active projects nearing completion - form to complete and request for best photographs CPARS status - share updates with job team and estimating department Update Nova Flyers and Nova SOQ for industry event (SAME) communication and handouts as needed Yearly AMUM - presentation finalization Trade show - order booth, reservations, update slide show of fuel projects Award application for construction industry (AGC), if unique project is identified Support Safety award packages with safety director Coordinate Small Business show As Needed When an RFP is issued, download bid document files and organize into folders with links to K drive and Box for access, and send an announcement to the Marketing team and Estimating department Communicate amendment updates to the Estimating department. Review and submit questions about the RFP (RFI/PPI/BI) Prepare and submit bid bond requests Proposal preparation (typically including experience, past performance, price package, and, as needed: narrative, schedule, resumes, etc.) Proposal submission, via Email, PIEE, DOD SAFE, or other programs as identified by owner Reply to sources sought requests and/or PLA surveys Provide bid result announcements to Estimating Dept. Announce awards to the entire company.

Job Title: MQ Administrator Job Type: Contract Work Schedule: On-site Rate: $60-w2 ,Based on experience Open to C2C candidates as well. Responsibilities We are looking for a MQ administrator with extensive experience with messaging -IBM MQ, active MQ, streaming kafka. Must be able to work independently. Primary skills: Messaging and streaming Automation exp nice to have Tools: confluent Kafka About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Pramod Kumar (pramod.k@maxonic.com/ *************** for more details.

Your new company Our client is a leading national developer-builder specializing in large-scale multifamily projects that shape communities and deliver exceptional living experiences. They are looking to hire a detail-orientated Construction Project Administrator to support multiple construction projects across Millbrae and the South Bay Area. Your new role As the Construction Project Administrator, you will join a dynamic team and provide critical administrative support for multifamily projects. This role ensures smooth operations by managing documentation, contracts, schedules, and communication between stakeholders. Key Responsibilities: Documentation Oversight: Maintain accurate project records, including meeting minutes, progress reports, and official correspondence Communication Liaison: Serve as a key point of contact between Executives, Project Managers, subcontractors, and vendors Contract Management: Support the administrative process for submittals, change orders, and help maintain compliance with contractual requirements Schedule Coordination: Organize meetings, track milestones, and ensure timely completion of project deliverables Material & Financial Coordination: Support procurement processes and assist with pay estimates, billing, and budget tracking What you'll need to succeed 1-5 years Construction Project Administrative experience working with a General Contractor or subcontractor Proficiency with construction and collaboration tools (e.g., project management platforms, plan review software, spreadsheets). Strong organizational skills with the ability to juggle multiple deadlines without dropping the details Clear, professional communication with field and office teams; comfortable running meetings and documenting decisions What you'll get in return High-visibility on multiple high-profile multifamily projects in the heart of Silicon Valley Collaborative team culture with strong field/office partnership Competitive compensation and comprehensive benefits with long term job stability supported by a strong pipeline of projects for the next 10+ years. What you need to do now If you're interested in this role, click 'apply now' to forward an up-to-date copy of your resume, or call us now. If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

Boys & Girls Clubs of Oakland (BGCO) Development Admin Coordinator Hiring Manager: Vice President, Advancement & Development Type: Full-Time, Exempt Annual Salary: $75,000 The Administrative Development Coordinator is the operational cornerstone of the Advancement Team, focused on executing critical administrative, data management, and compliance tasks essential to BGCO's fundraising success. This role ensures the seamless and accurate processing of all donations, maintains the donor database integrity, and provides vital logistical support for events and grant tracking. This position reports to the Vice President, Advancement & Development, and enables the team to secure the resources needed to support over 2,000 youth in East and West Oakland. Core Responsibilities 1. Donor Database and Gift Processing Gift Entry & Reconciliation: Process all incoming donations (cash, checks, online, stock, in-kind) accurately and promptly in the donor database (CRM). Database Integrity: Maintain the accuracy, completeness, and cleanliness of donor records, managing contact updates, preference flags, and gift histories. Financial Oversight: Reconcile donation batches daily and monthly with the Finance Department, ensuring alignment between the CRM and General Ledger (GL) reports. 2. Donor Stewardship and Acknowledgement Tax Receipting: Manage the full acknowledgement cycle, including drafting personalized thank-you letters, generating official tax receipts, and ensuring clear communication of the non-tax deductible portion (FMV) of event tickets or auction purchases. Correspondence: Prepare and format professional correspondence, reports, and presentation materials for the VP of Advancement and the Board of Directors. Moves Management Support: Track donor communication touchpoints, actions, and research notes to support the major gift cultivation pipeline. 3. Administrative and Compliance Support Grant File Management: Organize and archive all essential grant documentation (proposals, reports, budget sheets, and compliance documents) for audit-readiness. Team Logistics: Manage scheduling, coordinate team meetings, process expense reports, and order supplies for the Advancement Team. Compliance: Ensure all gift processing and record-keeping procedures adhere to IRS regulations, BGCO & BGCA standards, and donor privacy policies. 4. Event and Campaign Support Event Logistics: Manage administrative tasks for major fundraisers, particularly the two major fundraisers Salute to Youth and Town Ball. This includes generating and managing guest lists, seating charts, coordinating RSVPs, and preparing event materials (signage, programs). Campaign Support: Assist in preparing mailing lists, formatting communication pieces, and managing logistical tasks for direct mail and digital solicitations (e.g., Spring Appeal, Year-End Appeal, and Community Engagements). Qualifications and Requirements Associate's or Bachelor's degree preferred, or equivalent experience in office administration. Minimum of 2 years of experience in an administrative support role, preferably within a fundraising or finance department. Technical Proficiency: High proficiency with CRM/donor database systems (Salesforce) (essential for gift processing) and advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint). Data Competence: Exceptional attention to detail, organization, and a demonstrated ability to handle sensitive financial information with discretion. Communication: Excellent verbal and written communication skills, required for professional donor correspondence. Cultural Competence: A commitment to serving a diverse, low-income population and supporting BGCO's mission in East and West Oakland. Work Environment The position is based out of the BGCO administrative office but requires occasional support for evening and weekend events. Candidates must complete Livescan and staff training, maintaining strict professional boundaries and confidentiality while working with youth. Benefit Package: 100% coverage of Medical (with dependent care), Dental, and Vision Paid Vacation, Holidays, and Sick Leave Long Term Disability Life Insurance Pension Training and professional development opportunities To apply: Submit a resume, cover letter, writing sample to ************************** with subject line “BGCO Development Admin Coordinator.” The deadline to apply is Friday, January 30 or when the position is filled. If your submission is aligned with the position, you will be contacted.

The Project Administrator will be responsible for troubleshooting issues, revamping timelines, giving status reports to the program manager and the project managers and making changes as necessary to ensure the project progresses Project Administrator Duties and Responsibilities Prepare job folders Review job packages and complete checklists Review as-built documentation and completion form Assist PM with managing/tracking work authorizations Filing of Daily reports Managing and routing LME forms for signatures Updating Monday.com project statuses Data entry/reporting Qualification's Associates Degree or 3 years prior Project Administrative work Self-directed Database Management The ability to work independently, and being highly motivated Must be able to work in a fast-paced and deadline driven environment Carry out tasks in a timely and accurate manner Detail-oriented, dependable and trustworthy

We have an exciting opportunity for an Office Coordinator in the San Francisco, CA office at Eversheds Sutherland (US) LLP. We are searching for someone who wants to be a valued contributor and member of a talented and dynamic team of lawyers, paralegals and business professionals. The Office Coordinator is responsible for ensuring the smooth operation of the office and providing administrative and reception support. This position is on-site five (5) days a week. Responsibilities and Duties: Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Coordinates the maintenance of common spaces for appearance and functionality. Handles accounts payable and accounts receivable. Process all invoices and checks. Acts as the primary contact with office vendors. Sends out daily notifications of scheduled visitors, coordinates reservations for visitor offices and distributes access cards for visitors. Knowledgeable about office staff, secretarial assignments, visitor office availability and general office and building information to expedite requests or provide guidance to others. Coordinates meeting arrangements with applicable departments; orders meeting or conference meals and secures supplies; copies as needed. Provides A/V support for office video conference meetings as needed. Develops and implements efficient office systems. Maintains office equipment. Manages supplies and maintains storage areas. Answers incoming office calls, forwards callers and takes messages as needed Presents a professional, welcoming first contact to all visitors and provides courteous assistance; ensures that reception projects a professional and business-like atmosphere. Processes incoming and outgoing mail, handles shipping and receiving tasks, as needed. Assists with marketing and business development initiatives and materials. Provides support for Human Resources as needed and appropriate recruiting, onboarding, departures, office moves; communicates employee concerns. Remains current on firm technology changes and issues. Provides IT support as needed. Handles requests from office members, other offices and clients. Schedules and coordinates events internally and externally (holiday parties, social events, etc.) Performs other duties as assigned. Knowledge, Skills and Abilities: A Bachelor's degree is required. Three to seven years' experience working as an office coordinator or office administrative role, preferably in a legal environment. Excellent interpersonal, written and verbal communication skills are required. Proven analytical and problem-solving skills. Detail-oriented, organized. Ability to multi-task and prioritize workloads. Excellent computer skills and knowledge of MS Office Suite This position will require on-site presence five (5) days a week. The salary ranges for this position vary depending on the geographic location and other factors such as experience, internal equity, market data, and job-related considerations. The range for this position is from $51,000 - $74,000, with offers contingent upon the various factors. The firm's compensation strategy includes not just a base salary but also comprehensive benefits such as healthcare, paid time off, discretionary merit bonuses, life and disability insurance, retirement plans and tailored learning opportunities. Eversheds Sutherland (US) LLP is committed to promoting diversity and inclusion within our Firm and in the larger legal profession. We believe that diverse skills, knowledge and viewpoints make us a stronger firm. Eversheds Sutherland (US) LLP maintains a policy of affording all employees and applicants equal employment opportunities without regard to actual or perceived race, color, religion, sex (including pregnancy, childbirth, lactation and related medical conditions), sexual orientation, gender (including gender identity or expression or transgender status), national origin, age, disability, genetic information, marital or familial status, domestic violence victim status, ancestry, amnesty, citizenship status, ethnicity, military and veteran status, or any other characteristic protected by applicable law. Unlawful discrimination, harassment and retaliation will not be tolerated in any of the Firm's offices or any other work-related setting. Qualified individuals with a disability may request a reasonable accommodation in order to apply for a position or to enable them to perform the essential functions of a position for which they are otherwise qualified. EEO.

About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth

Construction Testing Services, is a leading provider of independent third-party construction inspection services. We ensure project compliance, safety, and quality across various construction sectors. We are seeking a diligent and detail-oriented Sales Administrator to support our dynamic sales team and streamline our sales operations. The ideal candidate will be the organizational backbone of the sales department, managing administrative tasks, coordinating schedules, processing documentation, and ensuring seamless communication between the sales team, clients, and field inspectors. Key Responsibilities Sales Documentation & CRM Management: Maintain and update client records, sales activities, and pipeline data within the Customer Relationship Management (CRM) software (e.g., Salesforce, HubSpot). Generate, proofread, and format client proposals, contracts, service agreements, and presentation materials. Ensure all sales documentation is accurate, compliant with company standards, and filed appropriately. Proposal and Bid Coordination: Assist the sales team in preparing Request for Proposal (RFP) responses and bid submissions. Coordinate input from technical teams to gather necessary documentation for complex bids. Communication & Support: Serve as the primary point of contact for incoming sales inquiries via phone and email, routing leads to the appropriate sales manager. Liaise between the sales team and operational/field teams to ensure smooth client onboarding and service delivery. Reporting and Analysis: Generate regular sales reports (e.g., pipeline status, lead conversion rates, weekly activity summaries) for management review. Assist with sales forecasting activities and performance analysis. General Administrative Duties: Coordinate meeting schedules, travel arrangements, and expense reports for the sales team. Manage office supplies inventory for the sales department. Qualifications and Skills Experience Minimum of 2 years of experience in a sales support, administrative, or operations role. Experience within the construction, engineering, architecture, or related technical services industry is highly preferred. Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat Pro. Strong familiarity with CRM software platforms (e.g., Salesforce, HubSpot). Excellent organizational skills and attention to detail; ability to manage multiple projects and deadlines simultaneously. Exceptional written and verbal communication skills. Ability to work independently and collaboratively in a fast-paced environment. Education Associate's or Bachelor's degree in Business Administration, Marketing, or a related field is preferred.

The basic function of the Optical Associate, Optician is to attract and retain customers by delivering exceptional customer service, fostering customer retention, and promoting outstanding associate/doctor satisfaction. Drive profitable store sales by fostering a customer care culture through practicing and using effective retail sales skills utilizing the Total Customer Experience Model Develop professional business relationships with other Associates, Host, and Doctor Fill ophthalmic eyeglass prescriptions and fit and adapt lenses and frames, including but not limited to the following: Utilizing optical prescription, evaluate prescription in conjunction with customer's visual requirements Recommend specific lenses, lens coatings, and frames to suit customer needs Assist customers in the selection of frames and coordinate frames with optical measurements and prescription Conduct measurements of bridge and eye size, temple length, vertex distance, pupillary distance, and optical centers using appropriate tools Ensure high quality through accurate measurements, correct pricing, and realistic delivery time quotes Maximize Managed Vision Care relationships and sales opportunities as measured by: Effective plan administration and local service Improvements in average transaction Locally initiated plans Assist with the timely implementation of approved Marketing programs by the execution of marketing programs and initiatives Ensure positive and productive host relationships through Host participation, support, and satisfaction measured by Patient Satisfaction Surveys Other duties as assigned by Optical Manager Job Specifications Typically has the following skills or abilities: If Required by State: Applicable State licensure or certification by a nationally recognized optician association as an optician Ability to sell through use of sales skills and accountability for sales results Experience and results with a retail or customer service establishment Ability to provide enthusiastic and concise communication to meet/exceed customer expectations as well as foster positive and results-oriented associate, doctor, and host relationships Success in store merchandising and attention to detail Minimum of 1-2 years of experience in related field Compensation range for the role is listed below. Applicable salary ranges may differ across markets. Actual pay will be determined based on experience and other job-related factors permitted by law. As a part of the compensation package, this role may include eligible bonuses and commissions. For more information regarding VSP Vision benefits, please click here. Salary Ranges: $23.00 - $34.77 VSP Vision is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, disability or protected veteran status. We maintain a drug-free workplace and perform pre-employment substance abuse testing. Unincorporated LA County Residents: Qualified Applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act, and any other similar laws. Notice to Candidates: Fraud Alert - Fake Job Opportunity Solicitations Used to Collect Fees/Personal Information. We have been made aware that fake job opportunities are being offered by individuals posing as VSP Vision and affiliate recruiters.Click hereto learn about our application process and what to watch for regarding false job opportunities. As a regular part of doing business,VSPVision ("VSP")collects many different types ofpersonal information, including protected health information, about ouraudiences, includingmembers, doctors,clients, brokers, business partners,andemployees. VSP Vision employees will have access to this sensitive personal information and are subject to follow Information Security and Privacy Policies.

Who are we? Private Medical has spent the last 20 years creating a new category of concierge medicine - private medicine - by designing a system that honors the relationship between patients, physicians, and each member of the care team. Based in California, New York, and Florida, our physician‑led teams work in concert with our gynecologists, Naturopathic Medicine Doctors, curated local specialists, elite medical centers, and specialists around the world, to provide relationship‑focused, evidence‑based, longitudinal care to our members and their families. Private Medical is, by design, privately held and free from any conflicts of interests. Role Summary System Administrator II handles advanced configuration across infrastructure, security, identity, and cloud services. This role leads Tier 3 troubleshooting, implements system changes, supports automation, and works closely with the Senior IT Manager on strategic improvements. Key Responsibilities Configure and manage Jamf Pro policies, scripts, patching, and deployment automations. Administer Meraki networks including VLANs, SSIDs, VPN, and site templates. Manage advanced Google Workspace settings such as routing, DLP, and auditing. Administer Zscaler, BeyondTrust, CrowdStrike, Paubox, and other security platforms. Implement identity governance and least‑privilege frameworks. Lead resolution of advanced Tier 3 incidents and provide root‑cause analysis. Perform AWS and Google Cloud operational tasks including IAM and VM provisioning. Build automation scripts using Python, Bash, or PowerShell. Develop integrations between Salesforce, ContactZilla, Google External Directory, and other systems. Lead system upgrades, deployment projects, and network improvements. Approve major configuration changes initiated by SysAdmin I. Maintain technical documentation, runbooks, and system diagrams. Requirements 4-7 years of systems administration or systems engineering Strong familiarity with cloud platforms (AWS/GCP) Experience with automation and scripting Deep knowledge of identity, networking, and security tools Ability to lead technical projects and major rollouts Excellent documentation and planning skills #J-18808-Ljbffr

A leading technology company in San Francisco is seeking an experienced IT Analyst to manage technical support and improve workplace technology. The successful candidate will have a strong background in mac OS and SaaS tools, along with excellent problem-solving skills. This on-site role offers a competitive salary within the range of $110K - $125K and fosters a collaborative and supportive work culture. #J-18808-Ljbffr