Administrator jobs in Rochester, NY - 80 jobs

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. A Creation Technologies Program Administrator is a support-focused role that works alongside Program Managers and cross functional teams to ensure the smooth execution of manufacturing programs. While a Program Manager is responsible for high -level program oversight, the Program Administrator focuses on administrative, operational, and logistical that help the program run efficiently and drive customer success. The position involves detailed coordination, communication, documentation, and tracking of the various aspects of the program. This role supports program managers, cross-functional teams, and, increasingly, customers to ensure seamless execution and delivery of manufacturing programs. DUTIES AND RESPONSIBILITIES include, but not limited to: • Manages and organizes program documentation, ensuring plans, purchase orders, invoices, and reports are current and accessible for stakeholders. • Reviews and confirms customer production Purchase Orders (PO) and Return Material Authorization (RMAs), maintaining order alignment through open order reconciliation. • Prepares and sends customer Accounts Receivable (AR) statements, reviews invoices, and resolves discrepancies. • Coordinates and schedules meetings, ensuring cross-functional alignment among engineering, production, procurement, and customers. • Tracks deliverables and milestones, notifying teams of deadlines and potential delays, and their impact to the customer. • Assists in managing production schedules to ensure on-time delivery, processing, and shipment of RMAs. • Tracks order and finished goods status, liaising with planning and logistics for accurate order placement and delivery. • Supports shipping logistics, including handling documents, tracking shipments, and managing customs paperwork if needed. • Acts as a customer contact point, providing updates, addressing inquiries, and escalating issues while ensuring smooth information flow. • Prepares status reports detailing program progress, risks, and performance metrics, including financial summaries and milestone tracking. • Maintains and drives data tracking for Key Performance Indicators (KPIs) such as on-time delivery and cost performance, providing insights for decision-making. • Tracks resolution of production delays or defects, ensuring follow-ups are completed to maintain program progress. • Documents and improves internal processes to enhance manufacturing support program execution. • Supports the program manager in resolving operational issues, tracking open items, and implementing process improvements. • Other duties and responsibilities as assigned. QUALIFICATIONS: Education and Required Experience • Associate degree or equivalent combination of education and experience • Accumulated 1-2 years of hands-on experience in an operations support, customer service or administrative role. • Experience with an Enterprise Resource Planning Systems such as Oracle or similar systems is an asset. SKILLS REQUIRED: • Must be highly organized with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously. • Attention to detail is crucial, particularly when it comes to managing documents, schedules, and tracking project data. • Strong verbal and written English communication skills are necessary for collaborating with cross-functional teams and customers. The role requires frequent updates, coordination, and sometimes negotiation to ensure smooth program execution. • Basic to intermediate proficiency with MS Office (Excel and PowerPoint) • A general understanding of electronics manufacturing processes, terms, and technologies (e.g., printed circuit board assembly (PCBA), component sourcing) is beneficial to communicate effectively with technical teams. • Familiarity with supply chain management, logistics, or procurement processes is an asset. In compliance with pay transparency requirements, the anticipated starting pay for new hires for this position is between $21.80 - $31.35 per hour. Full-time employees are also eligible for performance based bonuses and benefits. This is not a guarantee of compensation or salary, as a final offer amount may vary based on factors including but not limited to experience, education, location, and shift. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and hours worked. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Creation Technologies is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you require any accommodations to complete the application process or need the job posting in an alternative format, please email Accessibility@creationtech.com. You will be connected with our Talent Acquisition team. If you are contacted regarding the position, please inform our Talent Acquisition team of any accommodations you may need during the recruiting process. All information related to accommodation requests will be handled confidentially. Canada: Title for the position will be in accordance with applicable national and local laws.

We are seeking a detail-oriented and organized Payroll Administrator to join our team. The ideal candidate will be responsible for managing all aspects of payroll processing, ensuring accuracy and compliance with relevant laws and regulations. You will play a crucial role in maintaining employee records, processing payroll, and responding to payroll-related inquiries. Requirements (Education, Experience, Certification, Knowledge, Skill) Bachelor's degree (preferred). Proven experience as a Payroll Administrator or in a similar role. Strong knowledge of payroll procedures and regulations. Proficiency in payroll software and MS Office Suite (particularly Excel). Excellent attention to detail and accuracy in data entry. Strong organizational and time management skills. Ability to handle sensitive information with confidentiality and professionalism. Good communication skills, both written and verbal. Position Responsibilities Process payroll on a bi-weekly basis for all employees, ensuring timely and accurate payments. Maintain and update employee payroll records, including new hires, terminations, and changes in compensation or deductions. Verify timekeeping records and resolve any discrepancies in employee hours. Ensure compliance with federal, state, and local payroll laws and regulations. Calculate and process various payroll deductions, including taxes, benefits, garnishments, and retirement contributions. Prepare and distribute payroll reports for management, including summaries of payroll expenses and tax liabilities. Respond to employee inquiries regarding payroll-related issues and provide assistance as needed. Assist with year-end processes, including W-2 preparation and reporting. Collaborate with the HR department to ensure accurate employee classification and reporting. Maintain confidentiality and security of payroll information and employee records. Provide support during audits related to payroll and tax compliance. Analyze and post biweekly labor distribution information to general ledger. Capable of defining a project goal, formulating a management plan, identifying and utilizing necessary resources to implementing planned action. Develop and implement internal controls for payroll. All other duties as assigned. Working Conditions/Environment Includes routine utilization of computers, calculators and stress related to audit work and deadlines. Transportation Requirement Position requires automobile, driver's license and insurance. Last Updated: 1/2026

The Company Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees across six states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge. We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what. The Position We are actively looking for an experienced Client Support Administrator to join our team and assist with client communications and escalations. This individual will function as an extension of the firm and will communicate directly with firm clients to relay critical information and timeline data. Responsibilities: Ensure accurate completion of BFKS and Tempo workload steps on a daily basis Manage firm to expected internal and client milestones and timelines for allocated cases Serve as the single point of contact for numerous firm clients Maintain and improve client relationships to drive referral growth Escalate pressing timeline issues where appropriate Produce case level reports for client review Requirements: Minimum of 5+ Years' experience in the default services industry Minimum of 2+ Years' experience with BFKS, Tempo and other client communication portals Tech savvy Willingness to ask question and get "hands dirty" Team player looking to be a part of something great Superior written and verbal communication skills Compensation/Benefits We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement. ADA Compliance Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo LLP to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo LLP. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at ******************************* to request an accommodations. Location Remote

Personalcare Registered Professional Nursing P.C. is currently looking for a Registered Nurse (RN) to work as the Health Service Administrator (HSA) in the medical department at the Monroe County Jail in Rochester, NY. In this role the HSA is the designated health authority whose responsibility is administratively overseeing the health care delivery system at the local facility. RESPONSIBILITIES: Recruit, orient, supervise and evaluate performance of mental health, nursing and clerical personnel. Final approvals for hiring must be received from Director of Human Resources prior to employee starting. Administrative supervision of physicians, physician assistants, nurse practitioners and nursing staff. Assign and direct employees. Approve the nursing schedule and aid the nursing supervisor in recruiting replacement staff. Counsel, discipline, suspend and/or terminate employees who violate established policies/procedures of PCM or the facility in accordance with PCM's Corrective Discipline Policy. Complete annual Personnel Action Notice on all directly supervised employees. Report to and meet with Regional Coordinator on a regular basis (quarterly at a minimum). Maintain a professional working relationship with facility staff, unit staff, contracted providers, outside service providers, and corporate staff. Is tactful and diplomatic at all times. Function as a role model for staff. Make use of established Corporate and facility policies and procedures in decision-making. Ensure valid licensure, insurance coverage, CPR certification, and TB testing on all medically licensed personnel (employees and contracted). Audit payroll time sheets, calculate and approve total hours, monitors and reports overtime to Regional Coordinator. Prepare and submit required statistical, narrative summary and/or operational reports according to schedule (monthly, quarterly, annually). Screen all requests for copies of records and in collaboration with Corporate staff and approve or disapprove. Review status of inmate/patients with serious acute and/or chronic health problems and ensure that necessary intervention and treatment is rendered. Handle, in writing, all inmate/patient complaints/grievances. Report information to the Corporate Risk Manager. Monitor inpatient hospitalizations for length of stay and duration of follow-up. Activate early release procedure when indicated. Administratively monitor and evaluate medical services to avoid the inappropriate use and/or duplication of services. Evaluate referrals to outside consults for applicable security restrictions and intervenes when necessary. Identify financial responsibility for inmate/patient incurred expenses and report to Corporate Office. Maintain stock inventories and order supplies and equipment when indicated. Monitor and evaluate physical safety requirements for inmates/patients and staff to ensure a safe working environment. Any /all other duties and responsibilities as assigned or delegated. BENEFITS: Personalcare believes in offering a competitive compensation and benefits package to their employees. Standard benefits for full-time employees include Medical, Dental, Vision, Life and Disability options, Generous PTO, 401k with match, and a Tuition Reimbursement Program. Requirements Holds an active Registered Nurse (RN) License in New York. Experience in health care delivery system. Decision-making ability required. Ability to communicate effectively. At least 2 years previous supervisory responsibility. Salary Description $100,000 to $110,000 / Year

At McFarland Johnson (MJ), you'll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology and construction solutions that make a lasting impact on the clients and communities we serve. Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us, and help shape the future of infrastructure, together. We're looking for an Aviation Grants Administrator to join our growing Aviation team. This is more than just a job - it's chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country. Why Join Us? Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise. Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Collaborative is the most frequent word used to describe MJ's culture in annual employee survey. Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success - you own your future. Innovation & Impact: Work on projects that push boundaries, drive sustainability, and create real-world solutions. Professional Development: From mentorship, ongoing technical training, and conferences we invest in your growth every step of the way. Work-Life Balance: Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally. Shape the next generation: For experienced professionals, MJ offers the chance to mentor emerging talent, share your expertise, and leave a lasting legacy in the industry. Key Responsibilities Under the supervision of the grants administration supervisor, perform grants management activities including application preparation, tracking of progress on reimbursements, and compliance documentation. The grants administrator will be expected to track a minimum of 40 open grants at one time. Typical work activities include calculation, preparation, and transmittal of draw down reports for signature once invoices are received and performing the actual draw down in the appropriate online system. All invoices and drawdowns will be tracked in a cumulative invoice summary to manage grant budgets and to prepare for the development of grant closeout documentation. Preparation of required quarterly and annual financial and performance reporting documents Assisting with the preparation of annual updates to Airport Capital Improvement Programs, including development of supplemental documentation and coordination with internal staff and representatives from the sponsor. Coordinate with funding agencies, sponsors, and internal teams on Capital Improvement Plans, funding strategy, and reporting requirements. Maintain and manage grant and diversity goal tracking, including DBE, MBE, WBE, and SDVOB Reporting in systems like EBO for NYSDOT-funded projects. Perform other general office & administrative duties as required. Qualifications Minimum of an AAS degree with three (3) years administrative experience in A/E/C industry Previous accounting or finance experience is ideal Experience with federal and state grants administration and/or construction processes is a plus Advanced skills in Excel, Word, & Outlook required Experience working online and within databases Excellent written and verbal communication skills, highly organized with ability to multitask, work independently and effectively manage time Strong attention to detail, ensuring compliance with all project funding requirements Benefits & Perks Competitive base salary with a range of $25-$40/hr plus performance-based incentive payment plan/bonus structure. Comprehensive benefits package, including medical, dental, vision coverage. Generous Paid Time Off, including Parental Leave. Company funded ESOP + 401(k) employer match. Ongoing technical training and professional development opportunities. Join Us and Make a Difference Join a team where your work has purpose, your ideas are valued, and your growth is personal. Apply today and become a part of a company where you can #ownyourfuture.

Come join John W. Danforth Company, one of the largest mechanical contractors in the Northeast! We believe our greatest asset is our people, and we are committed to hiring team members who are passionate about delivering industry-leading experiences to our customers across HVAC, refrigeration, critical environments, custom metal fabrication, energy performance, and specialty mechanical projects. As a Service Administrator, you will be responsible for providing outstanding customer service while supporting the Service Coordinator with daily operations. This role focuses on three main areas: administrative and operational support, including scheduling, documentation, and customer communication; inventory and parts management, ensuring timely and accurate procurement, tracking, and parts processing; and service coordination, assisting field technicians and acting as a dispatch backup to ensure smooth service operations. Are you detail-oriented with strong problem-solving abilities? Do you possess strong critical thinking skills and a knack for customer service? If you are ready to make a tangible difference, we invite you to join our team as a Service Administrator! What We Offer • A strong investment in your future through employee engagement, team support, career development, and mentoring • A comprehensive benefits package, including: Medical, dental, disability, and life insurance 401(k) with company match Competitive PTO, holidays, and additional incentives What We Ask of You Collaborate effectively with the Service Coordinator to streamline operations and enhance service delivery. Administer and coordinate HVAC and plumbing service and maintenance contracts, ensuring compliance and timely execution. Maintain accurate records of active contracts, renewals, and service schedules. Deliver an outstanding customer experience in the service department by building strong relationships and communicating in a friendly yet professional manner with customers and internal teams. Keep stakeholders informed about schedules, challenges, and essential updates to foster trust and engagement. Manage purchasing, tracking, and following up on parts to ensure on-time delivery for all scheduled service work. Coordinate vehicle and tool maintenance and repairs, ensuring that spare vehicles are available, and appointments are secured. Execute various administrative tasks and projects as needed to support team efficiency and service excellence. Experience & Competencies: Associate's degree in accounting or business preferred 2-3 years of billing experience as a billing clerk with strong math abilities and prior experience in service-related industry is preferred Detail-oriented and highly organized, with the ability to handle multiple tasks and assignments Excellent computer literacy with MS Office (Word, Excel, and Outlook) and knowledge of GP is an advantage Excellent customer service skills, including effective verbal and written communication Ability to work collaboratively with colleagues and staff to create results in a driven, team-oriented environment Must have the integrity, enthusiasm, and willingness to represent the company in the most professional, positive manner Compensation & Benefits Danforth offers a competitive compensation and benefits package, including medical, dental, vision, life, disability, paid time off, and a 401(k) with company match .The estimated compensation range for this role is $40,000-$50,000 , depending on education, qualifications, experience, and location. John W. Danforth Company, an EMCOR Company, is an equal opportunity employer committed to a workplace free from discrimination. All qualified applicants will be considered without regard to race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity, or any other protected characteristic.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 220 Hutchison Rd, Rochester, New York, United States of America, 14620 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 220540 Deans Office SEAS Work Shift: UR - Day (United States of America) Range: UR URG 110 Compensation Range: $60,431.00 - $84,603.00 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: GENERAL PURPOSE The Grants & Contracts Admin II will serve in the Department of Biomedical Engineering and report to Dean under the direction of the Director of the TRaCE-bMPS. The individual will lead the administration and management of the Center, and works closely with the TRaCE-bMPS Executive Committee, the faculty and administrators of affiliated departments, centers, and institutes, and with external partners in both industry and academia. The position requires strong leadership, management, and analytical skills, and the motivation to continue the growth of the Center in support of its mission. The individual should have experience in research and grants administration and daily monitoring of grants and contracts and with the administration of an organization the size of academic department or larger. The individual will also serve as a university expert and resource in research policy and administration, for example by serving on the Integrated Online Research Administrators Group, the River Campus Research Administrators Group, and the Medical Center Administrators Group. ESSENTIAL FUNCTIONS The Translational Center for Barrier Microphysiological Systems (TRaCE-bMPS) is a funded research center focused on the development of technologies to model human tissues ‘on-chip' as more effective alternatives to animal testing. The Center emerged from research collaborations between the Department of Biomedical Engineering, the Center for Musculoskeletal Research (CMSR), and the Department of Dermatology, and was created in partnership with the Clinical and Translational Science Institute (CTSI). The multidisciplinary work in the TRaCE- bMPS is supported through collaborations with many UR departments and an international team of partners in academia, industry, and government. The center is seeking an experienced and talented Grants & Contracts Admin II to help continue to grow the center in collaboration with the faculty and their departments. The Department of Biomedical Engineering at the University of Rochester (UR) brings together the technical expertise of the Hajim School of Engineering and Applied Sciences with the clinical expertise of the University of Rochester Medical Center (URMC). The department has established a cooperative environment that fosters innovations in medicine, health care, device design, and research. The Grants & Contracts Admin II will serve in the Department of Biomedical Engineering and report to Dean Wendi Heinzelman under the direction of the Director of the TRaCE-bMPS, Jim McGrath. The individual will lead the administration and management of the Center, and works closely with the TRaCE-bMPS Executive Committee, the faculty and administrators of affiliated departments, centers, and institutes, and with external partners in both industry and academia. The position requires strong leadership, management, and analytical skills, and the motivation to continue the growth of the Center in support of its mission. The individual should have experience in research and grants administration and daily monitoring of grants and contracts and with the administration of an organization the size of academic department or larger. The individual will also serve as a university expert and resource in research policy and administration, for example by serving on the Integrated Online Research Administrators Group, the River Campus Research Administrators Group, and the Medical Center Administrators Group. Under the general direction of the Center Director and TRaCE-bMPS Executive Committee but with latitude to exercise independent judgement, the Grants & Contracts Admin II will manage the daily operations of the center including its core research enterprise grants and contracts. This will require pre-award and post-award grants management activities such as proposal and budget preparation and coordination with numerous internal University offices including the Office of Research and Project Administration (ORPA), Office of Research Accounting and Costing Standards (ORACS), University Audit, and the Hajim Deans Office, and ensuring compliance with sponsor terms. Maintaining positive and effective working relationships is paramount for this role. The Grants and Contracts Admin II for the TRaCE- bMPSmust be willing to perform both large and small tasks in support of the Center's daily monitoring and growth. Examples of small tasks will include day-to- day purchasing, accounting, invoicing, payments and reimbursements, organizing meetings, managing schedules, arranging travel and visits, etc. The Grants & Contracts Admin II will work closely with two Grants Management Specialist II in the Department of Biomedical Engineering to manage financial accounts associated with the Center and the Director. These activities will include developing financial reports, budgeting, and projections for the Center and other assigned accounts, coordinating salary allocations, and overseeing accounting and transaction approvals including purchase orders and supply agreements. General Center Administration Provide the administrative leadership for the grant cycle of development, review, submission, and renewal of various types of sponsored projects to the TRaCE-bMPS by working in partnership with the TRaCE-bMPS Executive Committee, its founding organizations at the University of Rochester (the BME and Dermatology Departments, The Center for Musculoskeletal Research, and The Clinical and Translational Science Institute), and other stakeholders within and outside the University. Lead the Center's HR Personnel Administration by overseeing hiring, appointments, and payroll for staff and students, Build a strong administrative support staff as the Center continues to grow. Ensure the Center's compliance with all University policies and procedures. Lead outreach and communication collaboration efforts for the Center. Manage the day-to-day activities of the Center including scheduling, team meetings, visitors, seminars, conferences and workshops, travel, schedules, purchasing, reimbursements, etc. Facilitate contracts, agreements, invoicing, payments, and other transactions between TraCe-bMPS and outside parties. Oversee management of TraCe-bMPS services, a business unit Administration of the TRaCE-bMPS Research Portfolio Works with the Center Director and TRaCE-bMPS Executive Committee to analyze research activity and strategically plan the focused growth and advancement of the Center's research portfolio. Works with the Director and TRaCE-bMPS Executive Committee to manage the Center's interactions, collaborations, and partnerships, both on campus and externally. Administer all research grants, provide reports on research activity, coordinate salary allocations, and manages research-based finances and accounts of the TRaCE-bMPS Center Track research grant submissions and funding and provides analysis summaries for guiding project and Center management. Provides guidance and mentoring of Center-affiliated faculty, research staff, and students on grants submission and management processes. Manage pre-award administrative and financial activities related to research projects for the TRaCE-bMPS Center Develop and oversee subcontract paperwork for submission, including budgets, letters of intent and other documentation needed for TRaCE-bMPS Center subcontracts Maintain liaison with Sponsored Programs accounting, Research and Project Administration, Audit, and the Dean's office. Handle TRaCE-bMPS Center financial questions from the Grants Management Officer at NIH, NSF, DOD and other sponsors Assist in applying for renewal or supplemental grants for funding for TRaCE-bMPS Center. Review award and contract terms and conditions. Interprets these conditions and other sponsor policies and communicates to TRaCE-bMPS Executive Director and PI Using University Financial reports, perform accounting activities and reconcile federal research accounts (FAO GR5s), including subcontracts. Monitor all account balances and expenditures. Analyze accounts and use judgment to determine whether the account balances are reasonable. Ensure that financial data relative to research grants is accurate and reliable for all TRaCE-bMPS Center grants, contracts, and subawards. Work with ORACS to report on the grant spending and finalize invoices to comply with sponsor policies and ensure accurate reporting of expenditures and work done using sponsor funds for all TRaCE-bMPS Center grants Work with PI and TRaCE-bMPS Executive Director to verify accuracy of reporting and keep current on any special circumstances pertaining to grant funding for all TRaCE-bMPS Center grants Create routine reports and design special reports as requested by faculty showing current status of funds and reflecting projections and anticipated outcomes for life of grant. Provide reports to faculty and offer recommendations for action. Identify possible problems, spending patterns, appropriateness of purchases. Act as a university expert and resource in research policy and grants administration. Departmental Administration Work with BME administrators and faculty on BME-related activities and initiatives. Manage select department financial accounts. Minimum Education Bachelor's degree Minimum Experience 2 Years relevant experience or equivalent combination of education and experience Knowledge, Skills & Abilities Extensive knowledge, experience, and skills in research policies, grants and contracts administration Strong interpersonal, organizational, and communication skills, both verbal and written. Strong skills and experience with funding policies and procedures from a wide range of international, federal, state, and industrial funding sources Continuous Learning for Administrators of Sponsored Programs (CLASP) certification. Willingness to meet continuous learning requirements by attending regular monthly meetings, electives and Annual CLASP Update as well as the following UR Systems: UR Financials URGEMS (Encumbrance Accounting System) Procure to Pay (P2P) Purchasing system HRMS IORA Cognos Willingness to participate in on-going training to stay abreast of compliance issues related to sponsored research and attends these meetings as appropriate. Ability to monitor and produce financial reports for principal investigators and sponsors. Experience coordinating and managing multiple research projects. Strong proficiency with Windows and Mac OS, Microsoft Office and Excel spreadsheets Experience with grant programs, such as ASSIST, Grants.gov, NSF eBRAP and Research.gov is preferred The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

Responsible for providing computer hardware/software development and support by performing the following duties: • Maintains all office computer hardware/software. • Maintains LAN including database security, employee data, location of files, housekeeping and other pertinent activity. • Installs software packages as needed, as well as test run and provides end user assistance. • Develops and maintains database applications. • Troubleshoots and analyzes system/database requirements and resources to develop custom applications, programs and updates, and provides support to satisfy end user requests. • Maintains documentation/files on specific "in process" and completed custom programs as well as modifications made to the LAN. • Performs other related duties as assigned.

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. A Creation Technologies Program Administrator is a support-focused role that works alongside Program Managers and cross functional teams to ensure the smooth execution of manufacturing programs. While a Program Manager is responsible for high -level program oversight, the Program Administrator focuses on administrative, operational, and logistical that help the program run efficiently and drive customer success. The position involves detailed coordination, communication, documentation, and tracking of the various aspects of the program. This role supports program managers, cross-functional teams, and, increasingly, customers to ensure seamless execution and delivery of manufacturing programs. DUTIES AND RESPONSIBILITIES include, but not limited to: • Manages and organizes program documentation, ensuring plans, purchase orders, invoices, and reports are current and accessible for stakeholders. • Reviews and confirms customer production Purchase Orders (PO) and Return Material Authorization (RMAs), maintaining order alignment through open order reconciliation. • Prepares and sends customer Accounts Receivable (AR) statements, reviews invoices, and resolves discrepancies. • Coordinates and schedules meetings, ensuring cross-functional alignment among engineering, production, procurement, and customers. • Tracks deliverables and milestones, notifying teams of deadlines and potential delays, and their impact to the customer. • Assists in managing production schedules to ensure on-time delivery, processing, and shipment of RMAs. • Tracks order and finished goods status, liaising with planning and logistics for accurate order placement and delivery. • Supports shipping logistics, including handling documents, tracking shipments, and managing customs paperwork if needed. • Acts as a customer contact point, providing updates, addressing inquiries, and escalating issues while ensuring smooth information flow. • Prepares status reports detailing program progress, risks, and performance metrics, including financial summaries and milestone tracking. • Maintains and drives data tracking for Key Performance Indicators (KPIs) such as on-time delivery and cost performance, providing insights for decision-making. • Tracks resolution of production delays or defects, ensuring follow-ups are completed to maintain program progress. • Documents and improves internal processes to enhance manufacturing support program execution. • Supports the program manager in resolving operational issues, tracking open items, and implementing process improvements. • Other duties and responsibilities as assigned. QUALIFICATIONS: Education and Required Experience • Associate degree or equivalent combination of education and experience • Accumulated 1-2 years of hands-on experience in an operations support, customer service or administrative role. • Experience with an Enterprise Resource Planning Systems such as Oracle or similar systems is an asset. SKILLS REQUIRED: • Must be highly organized with the ability to manage multiple tasks, deadlines, and stakeholders simultaneously. • Attention to detail is crucial, particularly when it comes to managing documents, schedules, and tracking project data. • Strong verbal and written English communication skills are necessary for collaborating with cross-functional teams and customers. The role requires frequent updates, coordination, and sometimes negotiation to ensure smooth program execution. • Basic to intermediate proficiency with MS Office (Excel and PowerPoint) • A general understanding of electronics manufacturing processes, terms, and technologies (e.g., printed circuit board assembly (PCBA), component sourcing) is beneficial to communicate effectively with technical teams. • Familiarity with supply chain management, logistics, or procurement processes is an asset. In compliance with pay transparency requirements, the anticipated starting pay for new hires for this position is between $21.80 - $31.35 per hour. Full-time employees are also eligible for performance based bonuses and benefits. This is not a guarantee of compensation or salary, as a final offer amount may vary based on factors including but not limited to experience, education, location, and shift. The specific programs and options available to an employee may vary depending on the date of hire, schedule type, and hours worked. If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us! Creation Technologies is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. If you require any accommodations to complete the application process or need the job posting in an alternative format, please email Accessibility@creationtech.com. You will be connected with our Talent Acquisition team. If you are contacted regarding the position, please inform our Talent Acquisition team of any accommodations you may need during the recruiting process. All information related to accommodation requests will be handled confidentially. Canada: Title for the position will be in accordance with applicable national and local laws.

The Opportunity QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic. Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all. The Role At QuidelOrtho, we're advancing the power of diagnostics for a healthier future for all. Join our mission as our next Junior Database Administrator to support our technology team. This role is designed for early-career professionals eager to develop expertise in Oracle, SQL, and AWS RDS database technologies and related platforms (Windows, Linux, AWS, Azure). The successful candidate will work closely with and under the guidance of Senior and Lead DBAs, learning best practices and supporting the team in architecting, implementing, and maintaining robust, scalable, and secure database environments for critical business applications. This position will be working in a hybrid schedule 2-3 days onsite (in office every Tuesday) in Rochester, NY. The Responsibilities * Partner with senior and lead Database Administrator to support daily tasks. * Assist in designing, deploying, and managing high-performance Oracle, SQL, and AWS RDS database solutions. * Support efforts to ensure optimal database availability, reliability, and disaster recovery readiness. * Participate in database upgrades, migrations, and routine maintenance with guidance. * Help develop and maintain backup and recovery strategies. * Contribute to capacity planning, performance analysis, and tuning activities. * Learn to administer and optimize cloud-based database platforms (AWS RDS, Azure SQL). * Support the implementation of best practices for scalability, high availability, and cost-efficiency in cloud environments. * Assist in monitoring database operations and addressing performance or cost-related issues. * Develop and maintain automation scripts under supervision. * Participate in troubleshooting and provide operational support for database incidents. * Collaborate with application development, infrastructure, and cloud teams to resolve issues. * Learn and help enforce database security policies and access controls. * Support compliance efforts with data protection regulations and industry standards. * Participate in audits, vulnerability assessments, and remediation activities. * Perform other work-related duties as assigned. The Individual Required: * This position is not currently eligible for visa sponsorship. * Bachelor's degree in computer science, Information Technology, or related field (or equivalent practical experience). * 0-2 years of experience as a Database Administrator or in a related IT role (internships and academic projects). * Basic understanding of SQL and Oracle database technologies. * Familiarity with Windows and Linux operating systems. * Interest in cloud database platforms (AWS RDS, Azure SQL). * Willingness to learn backup/recovery, replication, and high availability techniques. * Strong problem-solving skills and eagerness to learn. * Good communication and collaboration skills. * This position is not currently eligible for visa sponsorship. Preferred: * Exposure to database automation tools or scripting languages (e.g., Python, PowerShell) * Interest in DevOps principles and CI/CD pipelines * Familiarity with other database technologies (MySQL, PostgreSQL, RedShift, Azure SQL) * Certifications in AWS, Azure, Oracle are a plus The Key Working Relationships Internal Partners: * Employees at all levels, especially the Global Networking, Information Security, and Cloud Engineering teams. External Partners: * Vendors, technical support, and partner engineering teams. The Work Environment No strenuous physical activity, though occasional light lifting of files and related materials is required. 30% of time in meetings, working with team, or talking on the phone, 70% of the time at the desk on computer, doing analytical work. Minimal travel required. Travel includes airplane, automobile travel and overnight hotel. Physical Demands No strenuous physical activity, though occasional light lifting of files and related materials is required. Salary Transparency The salary range for this position takes into account a wide range of factors including education, experience, knowledge, skills, geography, and abilities of the candidate, in addition to internal equity and alignment with market data. At QuidelOrtho, it is not typical for an individual to be hired at or near the top range for their role and compensation decisions are dependent on the facts and circumstances of each case. The salary range for this position is $65,000 to $71,000 and is bonus eligible. QuidelOrtho offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance, along with a 401(k) plan, employee assistance program, Employee Stock Purchase Plan, paid time off (including sick time), and paid Holidays. All benefits are non-contractual, and QuidelOrtho may amend, terminate, or enhance the benefits provided, as it deems appropriate. Equal Opportunity QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at **************************.

The Opportunity QuidelOrtho unites the strengths of Quidel Corporation and Ortho Clinical Diagnostics, creating a world-leading in vitro diagnostics company with award-winning expertise in immunoassay and molecular testing, clinical chemistry and transfusion medicine. We are more than 6,000 strong and do business in over 130 countries, providing answers with fast, accurate and consistent testing where and when they are needed most - home to hospital, lab to clinic. Our culture puts our team members first and prioritizes actions that support happiness, inspiration and engagement. We strive to build meaningful connections with each other as we believe that employee happiness and business success are linked. Join us in our mission to transform the power of diagnostics into a healthier future for all. The Role At QuidelOrtho, we're advancing the power of diagnostics for a healthier future for all. Join our mission as our next Junior Database Administrator to support our technology team. This role is designed for early-career professionals eager to develop expertise in Oracle, SQL, and AWS RDS database technologies and related platforms (Windows, Linux, AWS, Azure). The successful candidate will work closely with and under the guidance of Senior and Lead DBAs, learning best practices and supporting the team in architecting, implementing, and maintaining robust, scalable, and secure database environments for critical business applications. This position will be working in a hybrid schedule 2-3 days onsite (in office every Tuesday) in Rochester, NY. The Responsibilities Partner with senior and lead Database Administrator to support daily tasks. Assist in designing, deploying, and managing high-performance Oracle, SQL, and AWS RDS database solutions. Support efforts to ensure optimal database availability, reliability, and disaster recovery readiness. Participate in database upgrades, migrations, and routine maintenance with guidance. Help develop and maintain backup and recovery strategies. Contribute to capacity planning, performance analysis, and tuning activities. Learn to administer and optimize cloud-based database platforms (AWS RDS, Azure SQL). Support the implementation of best practices for scalability, high availability, and cost-efficiency in cloud environments. Assist in monitoring database operations and addressing performance or cost-related issues. Develop and maintain automation scripts under supervision. Participate in troubleshooting and provide operational support for database incidents. Collaborate with application development, infrastructure, and cloud teams to resolve issues. Learn and help enforce database security policies and access controls. Support compliance efforts with data protection regulations and industry standards. Participate in audits, vulnerability assessments, and remediation activities. Perform other work-related duties as assigned. The Individual Required: This position is not currently eligible for visa sponsorship. Bachelor's degree in computer science, Information Technology, or related field (or equivalent practical experience). 0-2 years of experience as a Database Administrator or in a related IT role (internships and academic projects). Basic understanding of SQL and Oracle database technologies. Familiarity with Windows and Linux operating systems. Interest in cloud database platforms (AWS RDS, Azure SQL). Willingness to learn backup/recovery, replication, and high availability techniques. Strong problem-solving skills and eagerness to learn. Good communication and collaboration skills. This position is not currently eligible for visa sponsorship. Preferred: Exposure to database automation tools or scripting languages (e.g., Python, PowerShell) Interest in DevOps principles and CI/CD pipelines Familiarity with other database technologies (MySQL, PostgreSQL, RedShift, Azure SQL) Certifications in AWS, Azure, Oracle are a plus The Key Working Relationships Internal Partners: Employees at all levels, especially the Global Networking, Information Security, and Cloud Engineering teams. External Partners: Vendors, technical support, and partner engineering teams. The Work Environment No strenuous physical activity, though occasional light lifting of files and related materials is required. 30% of time in meetings, working with team, or talking on the phone, 70% of the time at the desk on computer, doing analytical work. Minimal travel required. Travel includes airplane, automobile travel and overnight hotel. Physical Demands No strenuous physical activity, though occasional light lifting of files and related materials is required. Salary Transparency The salary range for this position takes into account a wide range of factors including education, experience, knowledge, skills, geography, and abilities of the candidate, in addition to internal equity and alignment with market data. At QuidelOrtho, it is not typical for an individual to be hired at or near the top range for their role and compensation decisions are dependent on the facts and circumstances of each case. The salary range for this position is $65,000 to $71,000 and is bonus eligible. QuidelOrtho offers a comprehensive benefits package including medical, dental, vision, life, and disability insurance, along with a 401(k) plan, employee assistance program, Employee Stock Purchase Plan, paid time off (including sick time), and paid Holidays. All benefits are non-contractual, and QuidelOrtho may amend, terminate, or enhance the benefits provided, as it deems appropriate. Equal Opportunity QuidelOrtho believes in Equal Opportunity for all and is committed to ensuring all individuals, including individuals with disabilities, have an opportunity to apply for those positions that they are interested in and qualify for without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. QuidelOrtho is also committed to providing reasonable accommodations to qualified individuals so that an individual can perform the duties. If you are interested in applying for an employment opportunity and require special assistance or an accommodation to apply due to a disability, please contact us at **************************.

Benefits: Dental insurance Health insurance Paid time off We Offer Compensation Listed pay includes hourly base pay and performance bonuses. Annual performance review with merit increase. Benefits Health, dental, vision, and pet insurance. Paid time off. Retirement plan with competitive company match. Advancement Internal promotions with ongoing paid professional development. No degree is required. We offer a 4-week paid training program. Perks A typical schedule does not include weekends or late evenings. Employee appreciation lunch at our favorite local spot. Open door policy with the owner. A Day in the Life of an Office Coordinator Manage delivery and service scheduling, maximizing customer service and efficiency of company resources. Coordinate installations between the sales and service teams. Maintain equipment service schedules. Follow up and manage service issues. Cultivate relationships with customers, providing proactive service and addressing customers inquiries and complaints. Maintain comprehensive records of customer interactions, scheduling issues, and service concerns. Communicate scheduling changes internally and with affected customers. Maintain the office calendar. Handle over-the-counter customer orders. Requirements No degree or certification is required. Office, admin, or customer service experience is required. High school diploma is required. Moderate proficiency in Microsoft Word and Excel. Culligan - Overview As the world's leading water experts, we deliver high-quality water solutions to residential, commercial, and industrial customers. Culligan International offers technologically advanced, state-of-the-art water filtration products, including water softeners, water filtration systems, industrial water treatment solutions, drinking water systems, and whole-house filtration systems. We celebrate our employees by focusing on increasing pay, offering benefits, and providing opportunities for skills training. Culligan - Values Serve Others Put Relationships First No Jerks We believe in Hiring Transparency-because your time and effort deserve respect. Here's what you can expect when you apply with us: A phone call within 24 hours An in-person interview within 48 hours An offer letter-and lunch with the owner-within 7 days Compensation: $20.00 - $24.00 per hour About Culligan Great tasting water. Brighter future. Bigger job opportunities. Culligan is making a real difference in the lives of people all over the world by providing better, cleaner water through our suite of innovative products and exceptional customer service. Join the Culligan team. Apply for a job now. Culligan provides healthy, delicious water for our customers in their homes, offices, businesses, and industrial facilities around the world. Our complete line of water softeners, water filtration systems, commercial and industrial water treatment solutions, drinking water systems, whole-house filtration systems and bottled water delivery options set the standard in the water treatment industry. This location is independently owned and operated. Your application will go directly to the owner, and all hiring decisions will be made by the management of this location. All inquiries about employment at this location should be made directly to the location owner, and not to Culligan Corporate.

Job Description Job Title: Office Coordinator Reports To: Controller Pay Range: $18.00 - $22.00 per hour The Office Coordinator serves as the primary point of contact for visitors and plays a key role in supporting day-to-day office and administrative operations. This position ensures a professional front-office experience while assisting with administrative and accounting-related functions. Key Responsibilities Office Coordination / Front Desk Greet visitors in a professional and welcoming manner and complete all required security check-in procedures Coordinate incoming and outgoing mail, deliveries, and general office logistics Support overall office administrative needs to ensure smooth daily operations Accounting & Office Administration Support Provide support for day-to-day accounting administrative activities Assist with invoice distribution, statement preparation, and related correspondence Maintain office supplies and inventory; coordinate ordering and restocking as needed Manage petty cash and maintain accurate tracking in accordance with company procedures Perform additional administrative duties as assigned Qualifications 1-2 years of experience in office administration or a related role Strong verbal and written communication skills Professional and courteous demeanor when interacting with visitors, staff, and vendors Comfortable discussing payment status and following up on past-due balances Strong organizational skills with a high level of attention to detail Experience with accounting or ERP systems preferred (e.g., Sage Intacct, NetSuite) Equal Opportunity Employer in compliance with ADA regulations.

of Office Admin is primarily responsible for performing all aspects of office management and customer contact to ensure smooth and efficient operation of the office, and helping in some other client document preparation and service tasks. The job also entails preparing financial filings , for which training will be provided . This position will report to a senior manager. The key elements of job description are: • Administrative help • Handle phone calls • Respond to emails • Edit and clean up Word documents • Client financial filings (training will be provided) • Miscellaneous tasks (training will be provided) • Long-term position • 25 to 30 hours/week • Some flextime • Excellent learning and growth opportunities This is a part-time position and does not offer health benefits . Qualifications • Associate or Bachelors d egree (Business/Accounting preferred) • English skills (speaking / listening / writing) • Ability to sit at desk and work with computer in quiet environment • Attention to detail • Expertise in Microsoft Word (required) • Computer skills and understanding of basic accounting (a big plus) Additional Information Starting date is as soon as possible . All your information will be kept confidential according to EEO guid elines.

Responsible for implementing, maintaining, and supporting Agency application systems, such as BI, EHR, HRIS, and other applications. The Applications Administrator will work with Agency programs to develop effective processes leveraging available application systems. They will be responsible for ensuring data integrity and consistency. They will also be the expert for these systems making recommendations to better leverage Agency systems to meet its objectives. This position serves as the primary technical support contact for these systems. The Applications Administrator will document application system processes and configurations. Essential Functions: Manage application user accounts and permissions Manage application projects Coordinate application systems maintenance and upgrades Assist as a key resource in Agency projects Assist in the development of application workflows and processes Evaluate and make recommendations for application process improvement Develop application program requirements and use cases Develop and maintain related documentation Assist with other IT functions as needed Participates in quality assurance and corporate compliance activities as required Non-Essential Functions: Other duties as requested or assigned Participates in agency committees Reporting Responsibilities: Reports to: Senior Director of IT Supervisory Responsibilities: Supervises: None exercised Knowledge, Skills, and Abilities: Excellent customer service skills Strong analytical and problem-solving skills Strong communication skills Time management and workload prioritization. Should always be willing to find answers to all questions addressed to them. Should be ready to research questions using a variety of manuals and resources, and to work with other Consultants, IT staff, and affiliated consulting organizations in answering any customer's question. Should familiarize themselves with the research and information resources and knowledge bases at hand. Ability to learn and adapt, applying technical information in a fast-paced, demanding work environment. Ability to follow policies and procedures, attention to detail. Physical & Mental requirements: Must be able to safely lift up to 50 pounds. Will need to be able to bend, stoop, sit & stand. Ability to exhibit self-control in stressful situations, maintain professionalism. Minimum Qualifications: Bachelor's degree in Information Technology or related field 3 years of experience in the Information Technologies field, specifically in systems/application administration or management. Project management experience Able to communicate effectively, both verbally and in writing. Valid NYS driver's license with safe driving background, as per Agency policy, and reliable transportation. Working Conditions: Office conditions are typical for an office environment. May need to travel to program locations.

Technical/Functional Skills Oracle Application (11i and R12) DBA skills required to handle all the below roles and responsibilities. Roles & Responsibilities Oracle Apps DBA Activities 11g and 12c Able to work with multiple teams and multiple environments and able to strategize the oracle apps DBA activities Installation and configuration of Oracle Applications Release 12 11i and R12 environments Maintenance and support Web Logic administration Application, Database and Technology Stack Upgrades Configuration & Maintenance of SSL and Load Balance Application, Database and Technology stack Patching SSO Integration Hands on Web logic administration Oracle HTTP knowledge Knowledge on Fusion Oracle middle ware Oracle 11g RAC knowledge Cloning Production & Non Production Environments Application/Database Performance Monitoring and Tuning Backup and Recovery Oracle security management provide 7x24 support Ad-Utilities User administration Administration and trouble shooting of Concurrent Managers Administration of Concurrent Processing Registration of Reports, Forms (Custom Top Management) Problem simulation in Test environment Storage Management Capacity Planning Additional Information Reach me by below HariDurga IT Trailblazers Phone: (O) ************* x 320 Mail : ************************

Executive Support Administrator This is a part-time position with flexible M-F schedule ranging 16-24 hours per week. Reports To: Executive Vice President Classification: hourly, non-exempt Department: Administrative GENERAL STATEMENTOF DUTIES: This position serves as an administrative support resource for the Executive Vice President and operations leaders. Responsibilities include general correspondence & presentation materials, coordination of travel reservations and itineraries, visitor meeting arrangements, internal communications, facilitating the donation request and fulfillment process and product sample coordination when requested. Also coordinates/supports company events and/or celebrations including administration of the team member service award program. Utilizes MS Excel to create and enhance reporting to support Executive Vice President, operations leaders and corporate teams. Manages various 2035 corporate sustainability goal teams, including associated reporting. Support the production of safe, high-quality products and team member safety. Essential Duties include, but are not limited to: Prepare general correspondence and maintain electronic and paper filing systems Proactively seek out ways to streamline administrative processes. Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises. Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up. Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance. Assist with presentations content and design. Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs. Coordinates EVP's community/volunteerism commitments. Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates. Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support. Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations. Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team. Communicate decisions, fulfill approved requests, and track details for periodic performance reporting. Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams. Performs similar functions for ad hoc and shorter term ( Actively participates on cross-functional teams such as Community Returns, The Good Stuff Crew, Corporate Communications). Utilizes technical skills and expertise to create and manage Excel spreadsheets, including data trending and graphical representation of performance. Pulls and assimilates Consumer Affairs data into monthly report package; distributes same after leader approval. Updates and maintains reporting workbook. Create corporate communications as needed; distribute through internal communication channels including digital display TV, Viva Engage and Outlook. Administer the company service awards and retirement celebration program eligibility, selection of gift options, ordering, budget tracking, and distribution of gifts. Seek to improve the program as opportunities present and are approved. Complete training seminar, webinar, meeting registration & arrangements. Provide back-up coverage for other administrative support when needed. Performs other related duties and projects as assigned. Minimum Qualifications Associates degree, Bachelors degree preferred. 2 years professional work experience in an administrative support, operations, or project/program management role. Proficiency with MS Office products including Word, Excel, Power Point and Outlook Job Requirements Ability to handle sensitive materials and confidential information with discretion and tact. Strong customer service skills; appreciation of servicing the internal and external customers. Excellent interpersonal skills to establish and maintain effective working relationships with leaders, team members, and outside contacts; shares ideas and feedback in a constructive and positive manner, listening to and objectively considering ideas and suggestions from others. Excellent written and verbal communication skills. Capable of effectively organizing and managing several projects concurrently; prioritizes work assignments and completes work in a timely and accurate manner. Demonstrates sound independent judgment. Expected hourly pay rate $20.00 - 24.00, commensurate with experience level. Perry's Ice Cream is an Equal Opportunity Employer and drug free facility.

Primary Purpose: This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner. Principal Responsibilities: The successful candidate's responsibilities will include, but not be limited to: Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in Workday MINIMUM QUALIFICATIONS: High school diploma or equivalent. Some college or professional school preferred 3-5 years of administrative office experience (office management preferred) in a fast-paced environment Supervisory and coaching skills with the ability to delegate tasks Knowledge of administrative procedures, customer service principles and practices Aptitude for understanding financial reports and extracting information Accounts Payable and Receivable background using systems such as Yardi Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers Effective verbal and written communication Strong organizational and interpersonal skills with attention to detail Ability to prioritize, coordinate, multi-task and demonstrative initiative

Executive Support Administrator This is a part-time position with flexible M-F schedule ranging 16-24 hours per week. Reports To: Executive Vice President Classification: hourly, non-exempt Department: Administrative GENERAL STATEMENTOF DUTIES: This position serves as an administrative support resource for the Executive Vice President and operations leaders. Responsibilities include general correspondence & presentation materials, coordination of travel reservations and itineraries, visitor meeting arrangements, internal communications, facilitating the donation request and fulfillment process and product sample coordination when requested. Also coordinates/supports company events and/or celebrations including administration of the team member service award program. Utilizes MS Excel to create and enhance reporting to support Executive Vice President, operations leaders and corporate teams. Manages various 2035 corporate sustainability goal teams, including associated reporting. Support the production of safe, high-quality products and team member safety. Essential Duties include, but are not limited to: Prepare general correspondence and maintain electronic and paper filing systems Proactively seek out ways to streamline administrative processes. Anticipates needs, gathers information, and offers assistance/recommend solutions whenever a need arises. Plan & organize meetings and special events including reservation and invitations, agendas, refreshments, internal announcements, and clean-up. Coordinate schedules, appointments, travel itineraries and plant tours; assemble and distribute materials in advance. Assist with presentations content and design. Keeps up to date with company technology to support uninterrupted workflow and successful meeting presentation needs. Coordinates EVP's community/volunteerism commitments. Coordinates Ice Cream 101 class meeting times, updates curriculum as needed, prepares class binders and graduation certificates. Serve as an internal liaison for corporate charitable events and fundraisers; promote internally, solicit volunteers, coordinate product, cash, equipment, and ad support. Oversee the donation request and fulfillment process for team members and 501(c)(3) organizations. Serve as primary intake and evaluator, review and research requests, and present recommendations to the Community Support Team. Communicate decisions, fulfill approved requests, and track details for periodic performance reporting. Acts as lead/program manager for corporate teams such as the 2035 Community Support, Waste and Water teams. Performs similar functions for ad hoc and shorter term ( Actively participates on cross-functional teams such as Community Returns, The Good Stuff Crew, Corporate Communications). Utilizes technical skills and expertise to create and manage Excel spreadsheets, including data trending and graphical representation of performance. Pulls and assimilates Consumer Affairs data into monthly report package; distributes same after leader approval. Updates and maintains reporting workbook. Create corporate communications as needed; distribute through internal communication channels including digital display TV, Viva Engage and Outlook. Administer the company service awards and retirement celebration program eligibility, selection of gift options, ordering, budget tracking, and distribution of gifts. Seek to improve the program as opportunities present and are approved. Complete training seminar, webinar, meeting registration & arrangements. Provide back-up coverage for other administrative support when needed. Performs other related duties and projects as assigned. Minimum Qualifications Associates degree, Bachelors degree preferred. 2 years professional work experience in an administrative support, operations, or project/program management role. Proficiency with MS Office products including Word, Excel, Power Point and Outlook Job Requirements Ability to handle sensitive materials and confidential information with discretion and tact. Strong customer service skills; appreciation of servicing the internal and external customers. Excellent interpersonal skills to establish and maintain effective working relationships with leaders, team members, and outside contacts; shares ideas and feedback in a constructive and positive manner, listening to and objectively considering ideas and suggestions from others. Excellent written and verbal communication skills. Capable of effectively organizing and managing several projects concurrently; prioritizes work assignments and completes work in a timely and accurate manner. Demonstrates sound independent judgment. Expected hourly pay rate $20.00 - 24.00, commensurate with experience level. Perry's Ice Cream is an Equal Opportunity Employer and drug free facility.