Administrator Jobs in San Francisco, CA

The Business Operations Administrator provides daily operations support and serves as a liaison to management teams and personnel, organizes and coordinates office operations, and completes other tasks as required. This is an in-office position in the Silicon Valley. Key Attributes and Responsibilities · Manage sensitive matters with a high level of confidentiality and discretion. · Have exceptional attention to detail and commit to faultless execution on tasks. · Professional demeanor in both internal and external interactions and the ability to display finesse and stability under pressure. · Committed to collaboration and teamwork. · Prepare with precision and style Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization. · Prepare expense reports and maintain organization of corporate records. · Schedule meetings, create agenda, take accurate notes, and follow-up communications. · Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. · Complete ad hoc projects as assigned, including coordinating corporate events. · Occasional travel may be required. Skills and Qualifications · Bachelor's degree required with a continued interest in enhancing existing skills and obtaining new ones. · 5+ years of related experience required in working in an Office Manager/Business Operations Administrator role. Experience with the technology and/or legal services sectors a bonus. · Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint). Salesforce experience a bonus. Digital Mountain, Inc. Digital Mountain is a growing, fast-paced company focused on electronic discovery, computer forensics and cybersecurity. Our impeccable reputation and nimbleness put us ahead of the competition. Beyond our technology, we differentiate ourselves through our unique and complementary technical skills from the "Big 4", litigation services, law enforcement, security, software, and enterprise storage industries. Digital Mountain is privately held with customers amongst the largest law firms, corporations, and government agencies globally. Salary · The salary is commensurate with experience and negotiable.

Our client, a notable real estate investment manager, is seeking a highly organized and proactive Administrative Assistant/Office Manager to support our San Francisco/Bay Area office. This role is responsible for ensuring a seamless and efficient office environment by integrating people, space, and technology. The ideal candidate will act as a liaison between corporate headquarters and the local office, fostering company culture while providing essential administrative and operational support. **Please note this is an onsite temp-to-perm role in San Francisco, CA. Pay will be $80,000 - $95,000.** Key ResponsibilitiesManage calendars, schedule meetings, and coordinate travel arrangements. Prepare and edit correspondence, presentations, and other documents. Handle incoming communications (calls, emails, inquiries), ensuring appropriate follow-up. Maintain organized filing systems (both electronic and physical). Assist in planning and executing company events and meetings. Oversee daily office operations to maintain a productive and efficient work environment. Manage office and kitchen supply inventory, ensuring adequate stock. Coordinate office maintenance, repairs, and vendor services. Implement and enforce office policies and procedures. Assist with new employee onboarding, including workstation setup and orientation materials. Act as a liaison between departments to streamline communication and collaboration. Assist with special projects and corporate initiatives as needed. Qualifications & RequirementsHigh school diploma or equivalent required; additional education a plus. 3+ years of professional experience in administrative support or office management. Any combination of education, training, and experience that provides the required knowledge, skills, and abilities will be considered. Notary Public preferred (or willingness to obtain). Strong knowledge of facilities operations and administrative best practices. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Exceptional organizational, time management, and interpersonal skills. Ability to multitask and prioritize effectively in a dynamic environment. Excellent written and verbal communication skills. Ability to handle confidential information with discretion and professionalism. Please submit your resume for consideration! You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Minimum Qualifications: 5+ years of E3 Cable design experience. Degree in Engineering or a related technical field. 2+ years of experience administrating Zuken E3. Understanding of E3 configuration and installation. Ability to automate E3, to create and maintain scripts. Experience working with Remote Apps and Virtual Machines

80Twenty is a boutique marketing recruitment agency that connects high-growth companies with exceptional candidates. Our client is an independent entertainment leader with a global presence. They are currently looking to hire a Travel & Administration Coordinator to join their finance team. They are looking for a person with a high attention to detail, who can work both independently and as part of a cross-functional team. This role focuses on managing corporate travel arrangements, ensuring smooth logistics, and maintaining accurate records. The ideal candidate is organized, detail-oriented, and skilled in administrative tasks. Key Responsibilities: Systems administration: Support the transition from an external agency to an internal booking system. Work cross-functionally with external vendors and internal teams to optimize systems and improve processes. Act as the main POC when it comes to the internal travel booking tool. Administrative support: Support travel ops, maintain travel-related documentation, distribute travel itineraries, conduct quality checks on travel arrangements, and assist with ad-hoc projects. Expense Management: Manage and reconcile travel expenses, review invoices, process reimbursements, prepare expense reports, reconcile accounts, and track payments. Ensure compliance with company policies and accuracy in financial documentation. This is a full-time, contract-to-hire role with standard office hours, though occasional nights and weekends may be required. What You'll Need to Succeed: At least 2 years of administrative experience, preferably with a focus on travel management or finance-related tasks. Strong organizational and multitasking skills. Excellent communication and interpersonal abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with travel management software. Attention to detail and accuracy in record-keeping and reporting. Ability to handle confidential information with discretion. Strong problem-solving skills and the ability to work independently. Knowledge of corporate travel policies is a plus. Familiarity with expense management systems and travel booking platforms is highly advantageous. Must be based in the San Francisco Bay Area. If you're detail-oriented, enjoy managing travel administration, and thrive in a collaborative environment, we encourage you to apply! Base: $28-30/hr DOE

My client is seeking a highly driven professional, eager to be trained to make a significant impact within the company and its clients. What you will do Provide guidance to clients based on relevant labor agreement provisions. Review, draft, and analyze labor contracts and agreements. Prepare accurately written reports to communicate internally and externally Coordinate, track, and manage labor negotiations. Participate in conferences and industry events, whilst establishing positive relationships with stakeholders What you need to succeed Bachelor's degree required; Master's degree preferred. Over 3 years of experience in contracts administration, labor relations, or professional membership associations, particularly within the legal, construction, or administrative sectors, is highly desirable. Ability to take initiative and work both independently and collaboratively. Must be self-motivated, with strong multitasking abilities and attention to detail. Exceptional written and verbal communication skills. Ambitious and eager to learn. What you will get in return Competitive salary Medical insurance, 401k, PTO Career growth What to do now Ready to make a difference? Apply now and join our team!

Fortvita Biologics is seeking a highly organized and proactive Executive Administrative Associate to support our Corporate Operations and Clinical Development functions. This role will be responsible for managing complex administrative tasks, including coordinating travel, scheduling meetings, and assisting with budget management. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. This is an onsite position working in our Bay Area Office, Monday to Friday. KEY RESPONSIBILITIES: Company/Corporate Support: Provide comprehensive support to senior executives in Corporate Operations and Clinical Development. Manage calendars, arrange meetings, prepare materials, and assist with daily tasks. Travel Coordination: Plan and coordinate domestic and international travel for executives, including flight, hotel, and transportation arrangements. Ensure all logistics are seamless and aligned with business needs. Meeting and Event Coordination: Organize meetings, both virtual and in-person, including scheduling, preparation of agendas, compiling presentations, and taking meeting minutes. Ensure all resources and equipment are available and functioning. Budget and Expense Management: Assist with budget tracking and management, including preparing and submitting expense reports for executives. Monitor departmental budgets and ensure adherence to financial guidelines. Correspondence and Communication: Screen and respond to emails and phone calls, draft communication, and prioritize tasks on behalf of the executives. Maintain confidentiality and professionalism in all interactions. Document Management: Organize and maintain files, records, and important documents. Ensure proper filing and retrieval systems are in place for easy access and compliance. Special Projects: Support executives with various special projects and initiatives as needed. Perform research, create reports, and coordinate efforts across teams to ensure timely completion. QUALIFICATIONS: Required Qualifications: Bachelor's degree or equivalent work experience in business administration or a related field. Minimum of 3-5 years of experience in an administrative or executive support role, preferably in corporate operations or clinical development. Experience in budget management is highly preferred. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Bilingual and bi-literate English and Chinese are a plus. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools. Ability to handle sensitive information with discretion and professionalism. Strong attention to detail and ability to prioritize tasks effectively. Ability to work under pressure and manage multiple priorities simultaneously. Other skills: Self-motivated with a strong sense of initiative. Adaptability and ability to work in a dynamic environment. Collaborative team player with a positive attitude. High degree of professionalism and confidentiality. Additional Information: Occasional travel may be required based on the needs of the executives. PHYSICAL REQUIREMENTS Possible lifting up to 20 lbs., Potential standing, working, and sitting for long periods. WORKING CONDITIONS office setting required. Authorized to work in the United States. Fortvita is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Additional Legal Disclaimers At-Will Employment: Employment with Fortvita is at-will. This means that either the employee or the employer can terminate the employment relationship at any time, with or without cause or notice. Reasonable Accommodations: Fortvita is committed to providing equal employment opportunities to qualified individuals with disabilities. If you require reasonable accommodation during the application process, please contact Fortvita Human Resources.

Base Annual Compensation: $60,000-$65,000 (depending on experience) Title: Administrator, Projects Reports to: Manager, Projects Primary Function: Special Interdepartmental Projects Status: Full-Time, Non-Exempt Location: San Francisco, CA / Remote (Hybrid Position) Summary Brick and Timber (the “Company”) is seeking an Administrator, Projects to assist with special interdepartmental projects relating to the company's multifamily portfolio located in San Francisco and Berkeley. The ideal candidate is an individual looking for exposure to many aspects of the real estate investment industry. The Administrator, Projects is responsible for managing project objectives, driving the project from inception to completion, managing documentation, interdepartmental communication, and collaborating with the Project Manager using standard project management methodologies and tools. The Administrator, Projects will be assigned to cross-departmental projects where requirements and desired outcomes are well defined and SMART goal oriented. The Company is a property management company focused upon managing residential apartment properties in the Bay Area. The Company seeks to attract and retain motivated real estate professionals who love the unique local Bay Area culture. At Brick + Timber, we think renters can experience San Francisco's old-world charm without having to endure the 70's avocado fridge. We work hard to find historic apartment buildings in all the best San Francisco neighborhoods. Our architectural crew then carefully renovates each structure, restoring its unique characteristics, and builds modern amenities into the units. We believe living spaces should have integrity and are deeply committed to our tenants. Primary Responsibilities Collaborate primarily with the Project Manager, Senior Manager of Field Operations, Vice President of Operations, and other operations team members on special interdepartmental projects relating to a variety of process improvement initiatives and onsite tasks, including but not limited to: Rent increase letter & passthrough filings with the San Francisco / Berkeley Rent Boards, onsite project coordination, external stakeholder coordination, internal operational procedures, other projects as needed Identify key performance metrics for rent increase letters and passthrough projects under your management; provide expertise and insight to support the development of reports that enhance transparency to improve the visibility of project status Organize and guide project operations through adherence to standard project management methodologies including components such as: Schedule coordination, documentation management, resource management, cross-departmental and external communication, risk management, quality control and compliance Assist in the development of internal standard operating procedures and document those SOPs on the company's knowledge base Evolve trackers to facilitate the project so team members can work collaboratively- we mostly use Monday.com for this but experience with any similar platform will be relevant Communicate externally with tenants Minimum Requirements and Qualifications Bachelor's Degree or work experience in Operations Management, Business Administration, or related field Two years of project, administrative, or operational management experience Two years of experience working with the Rent Board in San Francisco / Berkeley on rent increase letters and passthroughs preferred Ability to collect information and escalate follow ups and passthroughs accordingly CAPM or similar certification is strongly preferred with opportunity to work toward PMP Proven ability to independently develop solutions to complex challenges, and communicate to team members, external parties, and senior leadership Familiarity with Getting Things Done or similar time management systems strongly preferred Experience with Microsoft Office suite, Monday.com, and YARDI preferred Knowledge in multifamily property operations preferred Key Skills and Competencies Strong working knowledge of quality control, inventory management, cost management and time management Demonstrate a comprehensive understanding of rent control regulations in San Francisco & Berkeley and their impact on lease agreements and compliance with local laws Great verbal and written communication skills Professional presence in all interactions with internal and external stakeholders Possesses a calm demeanor, able to remain calm under pressure Ability to set realistic deadlines and work with the team to complete work in a timely manner Propensity to communicate effectively with relevant parties if deadlines change or need to be adjusted Impeccable documentation skills in keeping with company policy Brick and Timber is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Brick and Timber is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Aivres is a leading global data center and cloud computing solutions provider committed to delivering innovative technologies that propel the world's leading industries to new frontiers. We deliver and deploy robust, performance-optimized, purpose-built platforms to major data centers around the globe. Overall Under the company's policies and R&D testing requirements, this role is responsible for managing R&D materials, fixed assets, and infrastructure within the regional laboratory, providing services and support for R&D testing activities. Responsibilities: Oversee the entire lifecycle management of R&D materials in the regional laboratory, including warehousing, borrowing, inventory checks, returns, inspections, dispatch, and disposal to ensure asset security. Manage the borrowing, issuance, and return of materials from the main inventory for R&D testing requirements in the regional laboratory. Handle acceptance, equipment inspections, inventory, calibration, maintenance, and return management for R&D fixed assets within the regional laboratory, ensuring the safety and integrity of these assets. Support the sharing and reuse of hardware and software tools for fixed assets and conduct statistical analysis on asset usage data to improve utilization rates. Facilitate the migration of laboratory machines to the cloud and manage Bare Metal ISPIM operations. Assist with and promote new or upgraded laboratory infrastructure projects in the region, supervise construction processes, and organize completion acceptance. Manage the use and inspections of laboratory infrastructure (e.g., precision air conditioning, air showers, barriers, elevators, power distribution cabinets, lab benches) and oversee maintenance and repair to ensure infrastructure safety and efficiency. Allocate resources such as lab benches and lockers, analyze usage data, and adjust allocation plans as necessary. Manage laboratory environment and safety, as well as the supply of protective gear and consumables, to support R&D testing. Oversee laboratory visits and assist with exhibit arrangements and hosting visitors as needed. Qualifications: Education: Bachelor's degree or higher Field of Study: Management or computer-related fields Experience: 1+ years in warehousing or fixed asset management Professional/Certification Requirements: None Knowledge: Familiar with policies and processes related to R&D material management, fixed asset management, and laboratory infrastructure management; able to provide solutions to R&D testing engineers using current methods. Skills: Strong verbal communication, coordination, analysis, and judgment skills; proficient in Office software; basic English reading and writing ability.

Job Title: Salesforce Pardot Administrator Duration: 10+ Months We are seeking a detail-oriented Salesforce Pardot Administrator to manage and optimize our Pardot marketing automation platform. You will work closely with our marketing and sales teams to enhance lead generation, streamline campaign execution, and improve marketing ROI through seamless integration with Salesforce CRM. Key Responsibilities: Pardot Administration & Configuration - Manage and configure Pardot settings, automation rules, lead scoring, and segmentation. Campaign Execution & Management - Develop, execute, and optimize email campaigns, landing pages, and engagement programs. Lead Management - Set up and refine lead scoring, grading, and assignment rules to align with sales processes. Salesforce Integration - Ensure smooth data flow between Pardot and Salesforce, troubleshoot sync issues, and support reporting needs. User Training & Support - Train marketing and sales teams on Pardot best practices, workflows, and analytics. Analytics & Reporting - Track campaign performance, lead conversion, and engagement metrics to drive data-driven decisions. Compliance & Best Practices - Maintain data integrity and ensure compliance with email marketing regulations (e.g., GDPR, CAN-SPAM). Bachelor's degree in Marketing, Business, or a related field (preferred). 2+ years of experience in Pardot administration, marketing automation, or CRM management. Technical Skills: Strong knowledge of Pardot features, automation, segmentation, and engagement programs. Experience integrating Pardot with Salesforce CRM and resolving sync issues. Familiarity with HTML, CSS, and email template customization (a plus). Knowledge of Google Analytics, SEO, and digital marketing tools (preferred). Certifications: (Preferred but Not Required): Salesforce Certified Pardot Specialist Salesforce Certified Pardot Consultant

Join Our Team at WMH Corporation! WMH Corporation, a leading transportation civil engineering firm based in the San Francisco Bay Area, is seeking an ambitious, detail-oriented, and highly organized Project Administrator to join our dynamic team. This is an on-site position at our San Jose office. As a Project Administrator, you will provide essential administrative and accounting support to our Business Operations Manager and Project Managers on high-profile projects with some of the Bay Area's most renowned transportation agencies, including Santa Clara VTA, San Francisco County Transportation Authority, Bay Area Transit Authority, Alameda County Transportation Authority, and Caltrans. Preferred Qualifications: 2+ years of project administration experience in the A/E/C industry Associate's degree in Business or a related field (preferred) Proficiency in Microsoft Office, especially Excel Ability to thrive in a fast-paced, deadline-driven environment while managing multiple projects simultaneously Exceptional verbal and written communication skills, including grammar, punctuation, proofreading, spelling, and telephone etiquette Self-motivated, well-organized, and detail-oriented Strong ability to prioritize tasks, collaborate with team members, and manage competing deadlines A solutions-oriented mindset and a team player attitude Primary Responsibilities: Project Administration (80%) Provide administrative support to Project Managers, including: Budget management assistance for multiple projects Reviewing and preparing contracts Reviewing invoices and change orders Ensuring compliance with contract-related certificates of insurance Managing the monthly subconsultant invoice cycle (review, data entry, invoicing) Supporting print production for projects such as plan sets, proposals, and public outreach materials General Administration (20%) Support the smooth operation of the San Jose office, including: Providing backup support with scheduling meetings and answering phones Ordering office supplies and maintaining office organization Assisting with expense reports and event planning (meetings, training seminars, team-building activities) WMH Corporation offers competitive compensation, a comprehensive benefits package, and opportunities for professional development to help you advance your career. We invite you to apply and be part of our growing team! The estimated base annual salary range for this full-time position is $72,800 - $83,200 plus benefits and bonuses. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's job-related skills, experience, and relevant education or training. A Little More About Us WMH Corporation provides professional project management and design services for transportation agencies throughout California. Our skills have been proven by the successful completion of numerous transportation projects for state and local agencies. These projects include planning, preliminary engineering, final design and construction support services for new roadway alignments, roadway widening and extensions, interchanges and intersections, roadway rehabilitation, toll plaza improvements, airport infrastructure, local road improvements, transit, truck and bicycle and pedestrian facilities - in a variety of geographic and environmental settings. WMH Corporation is an EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION employer- Minority/Female/Disability/Veteran Candidates are considered for employment with WMH Corporation without regard to their race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status (specifically status as a disabled veteran, recently separated veteran, armed forces service medal veteran, or active duty wartime or campaign badge veteran) or other classification protected by applicable federal, state or local law.

About Acacia Mental Health: We are delivering game-changing new treatments for mental health disorders such as clinical depression and anxiety and we are looking for people to help. Acacia is a world-leader in treating the hardest cases of depression using treatments such as transcranial magnetic stimulation (TMS) and Spravato (esketamine). We are seeking front-line workers to help us change how mental health care is done. We are looking for people who are passionate about caring for those suffering from mental health challenges. We will train you on various treatments and how to help support patients throughout their time here at Acacia. Location: Sunnyvale, CA Work Remotely: In-person Treatment Administrator Job description: Acacia Mental Health is seeking a TMS Admin to support our treatments such as Spravato (esketamine) and transcranial magnetic stimulation clinical treatments for MDD, GAD, OCD, and other mental health issues. We are looking for a highly organized individual who can work efficiently and communicate clearly with patients, clinical staff and outside groups. The Admin will coordinate with all groups to provide access to TMS for as many patients as possible. Duties include: Serve as a primary contact for patients and their families. Facilitate patients and provide clinical information through the intake process. Coordinate care from initial contact through treatment and follow up. Manage patient communication lines (answering phones, emails, texts, faxes). Schedule and manage provider calendars. Coordinate communication to outside medical professionals (e.g. psychiatrists, MRI centers). Coordinate communication to outside insurance organizations. Coordinate the collection and processing of magnetic resonance imaging (MRI) scans for neuro-navigated targeting. Assist staff in day-to-day operations at the clinic. Update and maintain patient charts and documents. Desired Qualifications & Experience: Previous administrative and/or clinical experience Previous customer service experience Previous experience working with psychiatric patient populations (preferred) Previous experience with EHR systems (preferred) Availability Able to work in the range of 7:30am - 6:30pm, Monday - Friday Personal Characteristics - Outgoing, fluent conversationalist, enjoys interacting with others, encouraging, and positive. Self-starter and self-motivated Can contribute to a positive work environment Knowledge, Skills And Abilities (required) Strong interpersonal and written communication skills High attention to detail and excellent organizational skills Proficiency with Google forms (Docs, Sheets, Calendar) Ability to identify and respond to emergency situations Compensation Range: $20-$26 per hour depending on experience Weekly Working Hours: 40

Office Administrator at 38 Degrees North Founded in 2015 and based in Sausalito, California, 38 Degrees North, (38DN) is an established platform focused on advancing distributed renewables solutions, serving as a development partner, asset owner, and operator. The founders have a track record of over 4GW and $8.5B of capital formation prior to forming 38DN. With a depth of experience in energy transition capital partnerships, the company specializes in community solar, distributed generation and battery storage, while opportunistically evaluating other sustainable infrastructure assets. Its approach is geared toward cultivating lasting relationships and designing dependable and flexible solutions that provide clear visibility into portfolio value creation. In January 2024, 38 Degrees North announced a growth equity investment from S2G Ventures, a leading multi-stage investment firm focused on the energy transition, food, agriculture, and oceans. With the investment from S2G, 38DN looks to accelerate its growth by partnering with local communities, customers, and community and distributed solar and storage developers to deploy capital into assets across the development spectrum. Position Overview: We are seeking a highly organized and proactive part-time (15-20 hours per week) Office Administrator to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment. Responsibilities: Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace. Assist with onboarding employees including ordering equipment, processing HR paperwork, and organizing workspaces. Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements. Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses. Manage office vendors including maintenance, janitorial, and other service providers. Scan, organize, and distribute incoming mail; manage outgoing mail. Maintain and organize digital files and records, ensuring easy access and efficient data management. Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors, and mailing checks. Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities. Support special projects including software transitions and data migration. Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents. Qualifications: 3-5+ years of office administrative experience Excellent organizational skills Ability to proactively anticipate needs and identify issues Strong verbal and written communication skills Flexibility to handle a variety of tasks and adapt to changing priorities Proficient in Microsoft Office Suite Employment: Part-time (15-20 hours per week) hourly position with competitive compensation On-site working location at our office in Sausalito, CA

BURKE+CO. ******************* THE GIST: Our client, a leading investment management firm in San Francisco, is looking to hire a polished office operations professional for their expanding office. This role will be responsible for managing the front desk, overseeing office coordination duties, and assisting with daily administrative support. Great opportunity to contribute to exciting projects, grow within a dynamic and fast-paced environment, and join a supportive, high-energy team! THE NITTY GRITTY: Act as the point person for the firm's office operations Greet and assist incoming guests & clients with 5-star customer service Answer incoming phone calls and forward messages Place office supply orders, restock snacks & refrigerator, and coordinate lunch orders Book and manage conference room spaces Assist in coordinating firm meetings & events Maintain office appearance Prepare and distribute mail & shipments Work with outside vendors and building maintenance teams Notarize documents Assist administrative team with processing expenses, travel booking, and calendar management Assist with other general administrative functions and ad hoc projects, as needed THE ESSENTIALS: 2+ years of experience working in office coordination and/or an administrative role Bachelor's degree required Previous experience working in finance and/or professional services preferred CA notary license a plus Poised & professional communication style Resourceful and proactive mindset Ability to work collaboratively within all levels of an organization Stellar attention to detail and ability to handle multiple tasks with competing priorities THE CHERRY ON TOP: Awesome opportunity to gain experience with an impressive firm Room for growth and to take on more! LOCATION: San Francisco, CA (Onsite) COMPENSATION: $90k-110k base salary + benefits + bonus (exact compensation will vary based on skills, experience, and expertise) What are you waiting for? BURKE UP! Email your resumes today to: ******************** You can view our other open jobs at: ******************* (Refer a friend + get a taste of our generous referral bonus program)

A national law firm is seeking an Office Coordinator to join their team. The Office Coordinator plays a key role in ensuring the smooth day-to-day operations of the firm by managing administrative tasks, coordinating office activities, and supporting attorneys and staff. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced legal environment. Key Responsibilities: Manage office supplies, ordering and restocking as needed while maintaining budget control. Oversee office equipment, coordinating maintenance and repairs as necessary. Maintain and organize physical and electronic files in compliance with firm policies. Assist with document preparation, formatting, and proofreading as needed. Answer and direct phone calls, take messages, and handle general inquiries. Coordinate conference room scheduling and ensure proper setup for meetings. Coordinate new hire onboarding, workspace setup, and office orientation. Serve as a liaison between departments, ensuring effective communication and workflow. Plan and coordinate office events, staff meetings, and training sessions. Arrange catering, prepare meeting materials, and ensure seamless execution of events. Assist with invoice processing, expense tracking, and reimbursement requests. Coordinate with accounting and HR teams on administrative financial matters. Qualifications & Skills: Associate's or Bachelor's degree preferred, or equivalent experience. Prior experience in office administration, legal support, or a professional services firm is preferred. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Experience with legal software or case management systems is a plus. Strong organizational and time management skills with the ability to prioritize tasks. Excellent verbal and written communication skills. Ability to work independently and collaboratively in a professional environment. High level of confidentiality, discretion, and professionalism. Problem-solving mindset with the ability to adapt in a fast-paced legal setting. Compensation: $50k - $75k annually depending on relevant experience. Matura Farrington is an EEOC employer and will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and all other local, state and federal laws.

Join our dynamic team! We're looking for an experienced CREO Administrator who is passionate about supporting cutting-edge engineering tools and driving technical excellence. CREO Administrator Fremont, CA (Hybrid also available) Onsite | Hybrid Key Responsibilities: • End User Support for Creo: Provide advanced support for Creo Parametric issues, handling escalated incidents from the initial support team. • Subject Matter Expert in MBD: Serve as the expert in Model Based Definition, developing technical processes and procedures for MBD. • Technical Processes and Procedures: Develop and maintain technical processes and procedures for MBD. • Interface Management: Manage the interface between electrical and mechanical tools for routed systems. • Documentation Generation: Generate and maintain user documentation, including manuals, FAQs, and other essential documentation. • Collaboration with PTC: Liaise with PTC, the developer of Creo Parametric, for unresolved issues and seek their assistance when necessary. • License Management: Knowledge of license management is a plus. Minimum Qualifications: • 5+ years of related experience. • Degree in Engineering or a related technical field. • Expert in Creo usage and data management. • Understanding of Model Based Definition (MBD). • Experience in working with service desk systems. Preferred Qualifications: • Understanding of PDM systems: Teamcenter, EDM, DS-E3. • Experience with other Mechanical CAD tools and data management operations. • Knowledge of eCAD tools (Zuken E3.Series and Cadence OrCAD/Allegro). • Experience working with Service Now. Competencies: • Good communication skills, both written and verbal. • Ability to collaborate with cross-functional teams. • Capability to manage several projects concurrently. Apply now or refer someone from your network! Let's connect and build something amazing together.

(Seeking local candidate within 15 miles of Greenbrae, CA) Small Family Office with a Foundation dedicated to environmental advocacy is seeking a smart, proactive, highly collaborative administrative professional. This is a wonderful opportunity to join a tenured, genuine and collegial group where your professionalism, polish, and willingness to pitch in wherever needed will be appreciated. Working 100% onsite, you will rely on your strong attention to detail, technical know-how, sound judgement, and adept communication skills to effectively carry out both the needs of the office as well as the personal and household requests of the founders. With a can do attitude and willingness to jump in wherever needed, you enjoy everything from writing thank you letters, to ordering office supplies, running personal errands to coordinating travel. You genuinely care about the work you do, those you do it with, and the greater purpose of the organization You will: Manage travel arrangements, including research, booking, travel documents, and itineraries. Coordinate executive meeting calendars, prepare agendas, and arrange materials. Draft and proofread correspondence and documents. Maintain digital and physical filing systems. Oversee office supply inventory, troubleshoot office equipment, and liaise with vendors. Provide administrative and other support as needed. Prepare letters & packages for shipping; drop-off (UPS, FedEx, Post Office). Research and gather information for client needs. Coordinate team-building activities (ex. weekly staff lunches and birthday recognition). Plan and coordinate events, meetings, and catering logistics. · Manage vendor and repair schedules for founders' household maintenance; handle subscription management for media and services. · Execute personal errands and tasks for founders. You have: Prior experience in administration or office management. Experience in a personal assistant or similar role preferred. Excellent verbal and written communication skills, demonstrating a positive and approachable attitude for effective interaction with founders, executives, staff, and external stakeholders. Bilingual or conversational Spanish a definite plus Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and quick to learn new software applications. Strong organizational abilities with a track record of managing multiple priorities; ability to work independently with attention to detail and adapt to shifting demands. Demonstrated capacity for independent judgment and making informed decisions. Capable of maintaining confidentiality and handling sensitive issues with discretion. Seeking local candidate within 15 miles of Greenbrae. Reliable transportation and a valid driver's license. High school diploma or equivalent required; bachelor's degree is preferred.

6 month contract to hire role Pay $35-$50 per hour Onsite SF, CA, 94111 Primary Responsibilities (Guest Experience): Greet and welcome all visitors, ensuring a positive first impression Deliver on overall guest experience and hospitality standards by offering guest refreshments, escorting guests to meeting spaces and handling any needs or questions Manage incoming calls, emails and inquiries and directing them to the appropriate teams or individuals Maintain a presentable and sophisticated front and common office area (meeting rooms, break rooms, client-facing spaces) Primary Responsibilities (Office Management): Oversee office supply inventory, ordering, stocking and organizing Manage incoming and outgoing mail and deliveries Provide general administrative office support to various departments as needed (i.e., printing or binding requests, shipping, ad-hoc gifting needs) Primary Responsibilities (Event Planning): Organize and execute office programs that drive culture, community and team-building Organize giving back / volunteer events and activities for broader office Coordinate with vendors, caterers and external event partners Manage event timelines, budgets and communications to ensure successful execution Point of contact for VIP meetings ensuring meeting rooms, food & beverage and technology is ready for meeting and guests Primary Responsibilities (Community Building): Foster a sense of community within the office by organizing employee engagement activities, in partnership with National Office Experience team, including team-building events, lunch and learns and social gatherings Proactively seek ways to enhance the office environment and promote a positive and collaborative workplace culture Qualifications and Characteristics: 2-5+ years' experience in an office management, role Bachelor's degree - REQUIRED Office event planning experience A proactive and resourceful attitude, with a commitment to creating a positive guest and employee experience Emotional skill set to interact with clients and Executives who have high expectations and demands Meticulous attention to detail and an ability to perform tasks with a high degree of accuracy and efficiency Excellent communication skills, both written and oral Must be a team player willing to contribute in a variety of ways Ability to develop and maintain collaborative relationships internally and among clients Ability to exercise judgment in managing confidential or sensitive information Demonstrated passion for delivering exceptional client service Proficiency with Microsoft Word, Excel and PowerPoint, Outlook, etc.; Salesforce experience is a plus General comfort level with Internet/intranet usage and ability to learn proprietary software and databases

FranklinWH is a rapidly expanding company determined to become the leader in the global energy home storage system (ESS) industry. FranklinWH offers whole home energy solutions typically coupled with solar PV systems, bringing households into the modern all-electric future. Though founded by experts in power electronics, BMS and EMS, FranklinWH is equally focused on energy management software while also providing top level service to our partners and customers. FranklinWH is expanding its global footprint, relying on an industry leading supply chain. This is an exciting time to be at a fast-growing company in a fast-accelerating industry. Responsibilities Maintain office security, procedures, and organization Take ownership of ensuring a superior workplace that is fully stocked, clean and operating efficiently - order office supplies, food/drink and furniture as needed Own the relationship with office building management and various vendors to coordinate facilities upkeep Coordinate inbound/outbound shipping, and handling FedEx/UPS/USPS/DHL/Freight shipping requests Develop and manage company filing system Prepare and solicit quotes for goods and services Administrative support (answering phones, providing assistance to the team as needed) Warehouse and logistics on site assistant upon the company needs. Plan special events as needed Complete other duties and projects as assigned. Assist the marketing team with logistics and coordination for trade shows. Qualifications and Experience: You have a passion for details and doing high quality work. You are highly resourceful, challenged by figuring things out and producing simple solutions to complex problems. You are diplomatic and know how to engage in a constructive dialog to find the best path forward. You're hard-working and have the flexibility to handle multiple projects at once, with the possibility of rapidly shifting priorities. 1-5 years of professional experience Business BA Degree or higher Prior experience in start-up companies of manufacture or distributors. Expert in the Microsoft Office Suite, Windows PC environment and cloud applications. Experience with ERP is desirable Responsive and collaborative attitude with clients and colleagues Exceptional attention to detail High degree of professionalism and confidentiality History of working effectively in a team environment while juggling multiple priorities Excellent verbal and written communication skills Willingness to work hard, be strategic, and do the right thing for the business Compensation and Benefits: FranklinWH offers a competitive salary plus fully comprehensive benefits and a performance bonus package based on an annual objective achievement. This is a full-time position. Our generous benefits package includes: a 401(k) Retirement Plan. ESOP Participation Medical/dental/life/disability program. PTO, and sick days. Life insurance and long-term disability. Generous Travel Per Diem. FranklinWH is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

JCW has partnered with a leading private credit firm in their search for a Senior Originator focusing in venture lending. This experienced professional would be originating new business in both Software and Technology sectors. The role offers a unique opportunity to contribute to an existing $5 bil AUM company portfolio within the industry. Responsibilities: Evaluating and managing certain transactions within the software and tech industries. Originating new business while working with advisory groups, private equity, venture capital companies, and lending firms. Travel component may be required when working with new and existing clients. Qualifications: BA degree in finance or accounting required. Minimum 4 years experience in private credit, debt or investment banking. Strong experience originating venture debt deals. Please contact Elijah Ervin at ************ or ****************************** if you're interested in applying or would like to learn more.