Administrator jobs in San Mateo, CA - 973 jobs

Crusoe's mission is to accelerate the abundance of energy and intelligence. We're crafting the engine that powers a world where people can create ambitiously with AI - without sacrificing scale, speed, or sustainability. Be a part of the AI revolution with sustainable technology at Crusoe. Here, you'll drive meaningful innovation, make a tangible impact, and join a team that's setting the pace for responsible, transformative cloud infrastructure. About the Role: The Director of Executive Operations will lead Crusoe's Executive Assistant function, managing the EA team while providing direct administrative support to the Chief People Officer. This role combines people leadership, operational oversight, and hands‑on execution. The Director will establish standards, build scalable systems, and elevate the EA function to ensure consistent, high‑quality support for executives across the organization. The individual in this role must exercise sound judgment, adapt to varied working styles, and maintain structure in a fast‑moving environment. This is a full‑time, on‑site position based in San Francisco, Sunnyvale or Denver. What You'll Be Working On: Direct Support to the Chief People Officer Manage a complex calendar and balance shifting priorities across internal and external stakeholders. Coordinate travel, expenses, correspondence, and meeting preparation. Lead planning and execution for larger meetings, team forums, offsites, and People leadership sessions, ensuring all logistics are covered. Maintain awareness of People team priorities to anticipate needs and help the CPO allocate time effectively. Leadership and Development of the EA Team Lead and manage the EA team, providing clear direction, coaching, feedback, and professional development. Create and evolve a framework for EA career progression, skills development, and growth opportunities. Support workload balancing and ensure the team has clear expectations, processes, and tools. Build a collaborative EA community with shared best practices and regular team learning sessions. Foster a strong EA team culture focused on trust, collaboration, learning, and shared accountability. Work closely with People and Workplace Operations on staffing plans, hiring, and long‑term organizational design for the EA function. This role requires travel to connect with EAs across locations and develop a strong understanding of our people, teams, and workplaces. Operational Excellence and Systems Development Evaluate current administrative workflows and implement improvements that increase efficiency and consistency. Build templates, playbooks, and processes that support a scalable EA model. Strengthen scheduling norms, communication frameworks, and cross‑functional coordination with leaders and departments. Partner with Workplace Operations leadership on long‑term planning for structure, systems, and capabilities within the EA function. Brings a high level of discretion and professionalism, comfortable operating independently while managing confidential and sensitive information. What You'll Bring to the Team: 8-12+ years supporting senior executives, including C‑level leaders, in high‑growth or complex environments. Experience managing or developing a team of EAs or administrative professionals. Ability to build, refine, and scale administrative systems and standards. Strong communication skills and the ability to create alignment across functions. A measured, calm approach to problem solving and prioritization. Ability to work on‑site five days per week and coordinate across multiple time zones. Brings a high level of discretion and professionalism, comfortable operating independently while managing confidential and sensitive information. Benefits: Industry competitive pay Restricted Stock Units in a fast growing, well‑funded technology company Health insurance package options that include HDHP and PPO, vision, and dental for you and your dependents Employer contributions to HSA accounts Paid Parental Leave Paid life insurance, short‑term and long‑term disability Teladoc 401(k) with a 100% match up to 4% of salary Generous paid time off and holiday schedule Cell phone reimbursement Tuition reimbursement Subscription to the Calm app MetLife Legal Company paid commuter benefit; $300/month Compensation Range Compensation will be paid in the range of up to $168,000 -$228,000 + Bonus. Restricted Stock Units are included in all offers. Compensation to be determined by the applicants knowledge, education, and abilities, as well as internal equity and alignment with market data. Crusoe is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation. #J-18808-Ljbffr

Head of Stock Admin page is loaded## Head of Stock Adminlocations: Fremont, South Bldg, California - USAposted on: Posted Todayjob requisition id: NX-2898**Job Description:**The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company's equity plans.The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.**Key Responsibilities****Equity Program Management*** Oversee administration of the company's equity programs, including stock options, RSUs, and ESPPs.* Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.* Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.* Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.* Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.* Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.* Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.* Prepare internal process documentation, support audit requests, and maintain governance materials.* Educate employees and leaders on the structure, value, and long-term benefits of equity awards.**Compensation Support & Analytics*** Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.* Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.* Assist with market benchmarking, job leveling, and pay equity studies.* Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.* Support preparation of communication materials, dashboards, and leadership presentations.**Finance Partnership & Internal Controls**Finance partnership* Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.* Understanding of ASC 718 for stock-based compensation expense calculations and reporting* Support monthly/quarterly and year-end close activities related to equity compensation.* Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables Compliance & controls* Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.* Drive continuous process improvements to enhance efficiency, accuracy, and governance.* Support external audits ensuring compliant equity records**Analytics, Compliance & Reporting*** Provide analytical insights to support compensation and equity decision-making.* Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.* Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.* Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.**Qualifications****Education & Experience*** Bachelor's degree in business, Finance, HR, or related field* 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.* Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.* Experience working with Finance, Legal, and Stock Administration partners.* Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E\*TRADE.* Exposure to compensation processes including merit, bonus, and total compensation reviews.* Experience in SEC compliance: Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy statement**Skills & Competencies*** Advanced Excel and analytical skills; strong focus on accuracy and data integrity.* Deep understanding of equity program management, burn rate tracking, and internal controls.* Ability to communicate complex information clearly and effectively to various audiences.* Strong organizational and project management skills with a focus on cross-functional execution.* Comfort operating in a dynamic, fast-growing, and global organization.**Key Attributes*** Exceptional attention to detail - ensures precision in data, documentation, and reporting.* Demonstrates integrity and discretion when handling confidential information.* Analytical and process-driven, with a mindset for continuous improvement and operational excellence.* Collaborative communicator who fosters alignment across HR, Finance, Legal, and leadership.* Proactive, organized, and adaptable, thriving in a high-growth, fast-paced environment.* Strategic thinker who connects data insights to business impact.* Passionate about fairness, transparency, and employee ownership, reflecting Nextpower's culture and mission.Pay is based on market location and may vary based on factors including experience, skills, education and other job-related reasons. The annual salary range for this position is $210,000 to $230,000. At Nextpower, we are driving the global energy transition with an integrated clean energy technology platform that combines intelligent structural, electrical, and digital solutions for utility-scale power plants. Our comprehensive portfolio enables faster project delivery, higher performance, and greater reliability, helping our customers capture the full value of solar power. Our talented worldwide teams are redefining how solar power plants are designed, built, and operated every day with smart technology, data-driven insights, and advanced automation. Together, we're building the foundation for the world's next generation of clean energy infrastructure.Nextpower is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.# **We are Nextpower**[](blob:********************************************************************************** / 1:21 #J-18808-Ljbffr

A leading technology company in San Francisco is seeking an Infrastructure Engineer to design and build reliable storage systems. You will work on distributed systems, create efficient APIs, and ensure operational excellence. Ideal candidates have experience with Ceph, Go, and a passion for problem-solving in a startup environment. Join a diverse team with a high ownership culture offering best-in-class benefits and opportunities for growth. #J-18808-Ljbffr

Senior Discovery Database Administrator (DBA) Employment Type: Full‑Time, Executive‑Level Department: Legal CGS is seeking a dedicated Senior Discovery Database Administrator to join a fast‑paced and hard‑working team to assist with any legal accounts. As a Senior Discovery Database Administrator, you will play a key role in supporting various aspects of the company's portfolio. CGS brings motivated, highly skilled, and creative people together to solve the government's most dynamic problems with cutting‑edge technology. To carry out our mission, we are seeking candidates who are excited to contribute to government innovation, appreciate collaboration, and can anticipate the needs of others. Here at CGS, we offer an environment in which our employees feel supported, and we encourage professional growth through various learning opportunities. Skills and attributes for success: The contractor shall provide database administration support to include, but not limited to the following activities: Assist in managing Microsoft SQL Server 2019 and 2022 to include setting up security, creating tables, indexes, stored procedures, designing SQL reports, and creating maintenance jobs. Must apply best practices for optimizing databases. Assist in creating and maintaining databases in a clustered server environment. Must apply expert knowledge of the design, development and maintenance of various data models and their components. Apply working knowledge of data lakes, data warehouses and data mart architectures, metadata and data modeling, data flow, entity relationship diagram, schema architectures and query languages to integrate a seamless solution within legacy infrastructure. Mirror database servers, log shipping, latest techniques for database redundancy and high availability, and full backup and recovery capabilities of the Microsoft SQL Server 2019 and 2022 platform. Facilitate the migration of systems into cloud infrastructure. Upgrade SQL Servers from lower versions to the latest version (2019 and up), and create reports using Microsoft SQL Server Reporting Services (SSRS). Setup a reporting server and be responsible for all DBA functions and report development utilizing software systems development architecture and design. Our Commitment: Contact Government Services (CGS) strives to simplify and enhance government bureaucracy through the optimization of human, technical, and financial resources. We combine cutting‑edge technology with world‑class personnel to deliver customized solutions that fit our client's specific needs. We are committed to solving the most challenging and dynamic problems. For the past seven years, we've been growing our government‑contracting portfolio, and along the way, we've created valuable partnerships by demonstrating a commitment to honesty, professionalism, and quality work. We care about our employees. Therefore, we offer a comprehensive benefits package. Health, Dental, and Vision Life Insurance 401k Flexible Spending Account (Health, Dependent Care, and Commuter) Paid Time Off and Observance of State/Federal Holidays Contact Government Services, LLC is an Equal Opportunity Employer. Applicants will be considered without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Join our team and become part of government innovation! Explore additional job opportunities with CGS on our Job Board: ************************************* For more information about CGS please visit: ************************** or contact: Phone: ***************** Email: ******************* #CJ $182,700 - $263,900 a year #J-18808-Ljbffr

A leading technology company is seeking an Enterprise Hackathons Lead in San Francisco. You'll design and execute high-impact hackathons, turning them into growth engines and deeper partnerships. The ideal candidate should have a strong background in project management, customer success, and cross-functional collaboration. This role requires creativity, strategic thought, and the ability to engage effectively with enterprise clients. Join us to innovate and expand our customer base through powerful hackathon experiences. #J-18808-Ljbffr

Airbnb was born in 2007 when two hosts welcomed three guests to their San Francisco home, and has since grown to over 5 million hosts who have welcomed over 2 billion guest arrivals in almost every country across the globe. Every day, hosts offer unique stays and experiences that make it possible for guests to connect with communities in a more authentic way. The Community You Will Join: Machine Learning and Artificial Intelligence are at the heart of the Airbnb product. From Trust to Payments, and from Customer Service to Marketing we rely on ML to ensure that guests and hosts have the best possible experience with Airbnb. The Community Support Products (CSP) Machine Learning team is the core team responsible for driving CSxAI (Customer Support x Artificial Intelligence) initiatives by adopting the Generative AI technologies to enable an intelligent, scalable and exceptional service experience. The team develops and enhances various AI models, ML services and tools including LLM fine-tuning and optimization, RAG/Search, LLM evaluation and testing automation, feedback-based learning and guardrail for a wide range of applications in Airbnb. The richness of Airbnb's data, the complexity of its marketplace and the variety innate in our product mean that we need to operate at the state of the art of AI practice. We are committed to investing in long term innovation to solve the complex problems we face, and to do that we need the very best experts in ML and AI to join us. The Difference You Will Make: We believe our current customer experiences in these domains are only scratching the surface of the innovations that are possible, and that science is at the heart of delivering a step-function change for our Guest and and Host on Airbnb. You will build and leverage cutting edge AI technologies to transform Airbnb's customer service by delivering personalized, easy-to-use and proactive customer service experience. Many of the initiatives you'll tackle are in their early conceptual stages. You will have the opportunity to shape these ideas from inception to production, turning visionary concepts into impactful realities. A Typical Day: Envision, champion, and support the development of novel ML systems, product integrations, and performance optimizations to solve real-world problems Work cross-functionally with product, design, and other engineering counterparts to design and build efficient AI solutions for Airbnb CS products Learn and share the latest AI/ML technologies with the team. Your Expertise: PhD/Master's degree, preferably in CS, or equivalent experience 6/9+ years of ML engineering experience, with ownership responsibility over large-scale software systems Background in the design and development of AI and ML systems and services, and a deep passion for building efficient and scalable ML-powered products Experience with LLM driven chatbot and Agentic AI products would be a big plus Excellent communication skills and the ability to work well within a team and with teams across the engineering, product & design organizations Our Commitment To Inclusion & Belonging: Airbnb is committed to working with the broadest talent pool possible. We believe diverse ideas foster innovation and engagement, and allow us to attract creatively-led people, and to develop the best products, services and solutions. All qualified individuals are encouraged to apply. We strive to also provide a disability inclusive application and interview process. If you are a candidate with a disability and require reasonable accommodation in order to submit an application, please contact us at: reasonableaccommodations@airbnb.com . Please include your full name, the role you're applying for and the accommodation necessary to assist you with the recruiting process. We ask that you only reach out to us if you are a candidate whose disability prevents you from being able to complete our online application. How We'll Take Care of You: Our job titles may span more than one career level. The actual base pay is dependent upon many factors, such as: training, transferable skills, work experience, business needs and market demands. The base pay range is subject to change and may be modified in the future. This role may also be eligible for bonus, equity, benefits, and Employee Travel Credits. #J-18808-Ljbffr

While most Autonomous Vehicle (AV) technology companies are stuck in R&D mode, Pronto is a world‑leader in commercializing AV tech via our Autonomous Haulage System, which is automating haulage operations at mines and quarries around the world. Pronto's team of Silicon Valley veterans has been at the forefront of every major AV development over the past 20 years, with a relentless focus on commercializing the technology, leading to our current specialization in off‑road applications. This focus and our decades of experience have put Pronto on a track to become the world's first profitable AV technology company. About the role We're seeking a technical detective who thrives on solving complex software and systems issues across our autonomous truck fleet. This role focuses on providing critical technical support and root cause analysis, working closely with our robotics, hardware, software, and operations teams to ensure reliable autonomous operations. You'll be the person teams turn to when they encounter unusual system behavior or complex issues. Success in this role means not just solving immediate problems, but building our capacity to diagnose and resolve issues systematically. You should be excited about diving into logs, reproducing edge cases, and uncovering the root cause of perplexing system behaviors. If you thrive on finding really juicy hardware/software/system interaction bugs, we would love to hear from you. Core Responsibilities Answer questions live from customers and the Pronto operations team during production Investigate and resolve complex system behaviors across our autonomous truck fleet through log analysis, reproduction testing, and systematic debugging Support hardware and software teams by developing reproduction cases, analyzing system logs, and isolating root causes Create automated test suites and tools to validate system behavior and accelerate troubleshooting Build monitoring and diagnostic systems to help identify and track issues across the fleet Document investigations and solutions to build our knowledge base Provide technical guidance to cross‑functional teams on system behavior and debugging approaches Work with the operations team to improve diagnostics and enable them to diagnose and solve common issues Provide information to software and hardware teams about common issues to ensure they are understood and fixed Develop features and/or bug fixes with the robotics team Required Skills and Experience Minimum of 2 years of relevant non‑internship work experience Demonstrated ability to solve complex technical issues through methodical investigation and creative problem‑solving Experience working with large‑scale logs and data analysis Strong communication skills and ability to explain complex technical issues clearly Experience with Linux systems and debugging tools Experience working with hardware systems Experience writing code in C++ and Python What Sets You Apart Deeper experience working with at least one piece of an autonomy stack: Sensors and actuators such as: cameras, GPS, motors, encoders, etc. Networking / communications Perception / machine learning Electrical systems and hardware debugging Experience debugging autonomous systems or robotics platforms Background in automotive software systems or autonomy in general Track record of solving particularly challenging or unusual technical issues History of building tools that help others debug more effectively Ability to look at a problem from multiple angles and propose creative solutions #J-18808-Ljbffr

Contract Administrator - Heavy Civil Construction (California) Mountain Cascade, Inc . Mountain Cascade is seeking an experienced Contract Administrator to support our Heavy Civil Construction operations throughout California. As a leading contractor in the industry, we pride ourselves on delivering high-quality infrastructure projects in a collaborative and safety-focused environment. The ideal candidate will demonstrate strong organizational skills, knowledge of California labor laws, and the ability to thrive in a fast-paced project setting. Position Summary: The Contract Administrator plays a critical role in managing the full lifecycle of subcontracts, trucking, material supply, and consultant agreements. This includes drafting, negotiation, execution, compliance, and contract close-out. The position works closely with Project Management, Legal, and Procurement to ensure all contractual activities align with Mountain Cascade's standards and California regulations. Key Responsibilities: Draft, review, and negotiate subcontracts, trucking, consultant, and purchase order agreements based on project scopes and California construction requirements. Work with Project Managers to convert quotes and scopes into executable contracts. Track and maintain a contract log to monitor status, execution, and compliance documentation. Ensure compliance with California-specific requirements including: AB5 (independent contractor classification) DIR registration, prevailing wage laws, and skilled & trained workforce standards Manage subcontractor insurance, bonding, business licenses, and compliance documents before mobilization. Act as the OCIP Administrator on applicable projects. Coordinate with accounting and procurement to align contract values and purchase orders. Process and maintain contract change orders, amendments, and close-out documentation. Support subcontractor onboarding, prequalification, and compliance tracking. Communicate with Legal and Risk Management regarding contract terms, exceptions, and disputes. Preferred Qualifications: 3-5 years of experience in contract administration within heavy civil or public works construction (California experience required). Strong understanding of California labor and construction law, including AB5 and public agency compliance. Familiarity with OCIP/CCIP insurance programs and vendor onboarding. Proficient with Sage and Microsoft Office. Highly organized, proactive, and effective communicator. To Apply: Please send your resume to **********************

A leading technology company in San Francisco is seeking an experienced IT Analyst to manage technical support and improve workplace technology. The successful candidate will have a strong background in mac OS and SaaS tools, along with excellent problem-solving skills. This on-site role offers a competitive salary within the range of $110K - $125K and fosters a collaborative and supportive work culture. #J-18808-Ljbffr

Are you looking for a new position with a stable company that promotes from withing? This commercial real estate/property management firm located in Sunnyvale is seeking a Leasing Administrator to join their team. Excellent benefits!! The Lease Administrator is responsible for managing the full lifecycle of commercial lease documentation and ensuring compliance, accuracy, and efficiency in all leasing processes. This role supports property management, brokerage, and ownership by maintaining organized records, preparing key documents, and coordinating critical lease-related activities. Duties Include: Review and edit leases to ensure proper content, accuracy, and compliance. Prepare and maintain detailed lease abstracts. Draft new leases, amendments, renewals (MTM, NNN, License agreements, etc.), and related documents. Update, proof, and finalize agreements for signatures and correct data. Input new leases and associated information into the property database. Maintain complete and compliant lease files, including certificates of insurance and required tenant documents. Generate new tenant files and process tenant applications, ensuring all necessary documents are collected. Track lease renewal dates and ensure timely preparation of renewal documents. Maintain client and tenant information accurately. Generate reports and maintain tracking logs (e.g., available space listings, tenant waivers, renewal logs). Review files and agreements regularly for required updates and consistency. Review incoming CAM charges and audit them against lease terms. Maintain and update CAM reconciliation databases. Request supporting documentation for invoices and reconcile amounts as needed. Review rent-ups and adjustments for accuracy. Audit incoming rent invoices against lease agreements. Serve as a liaison between brokers, tenants, property management, and ownership. Coordinate property tours for brokers and ownership. Conduct occasional building visits, including coordinating photos for marketing purposes. Maintain current site plans and space plans. Assist with various projects and perform additional daily administrative tasks as needed. Qualifications: At least 3 years' experience in lease administration MS Office Yardi experience- a plus!

SystemsAccountants is recruiting for a OneStream Administrator to lead a critical system conversion and post-implementation stabilization phase. This role is a bridge between accounting expertise and technical system administration, ensuring data integrity and IFRS compliance throughout a transition from legacy systems. Key Responsibilities Lead the completion of a partially implemented OneStream, covering actuals, budget, forecast, and cash flow components. Manage the accurate migration of historical financial and budget data from legacy to OneStream. Perform system reconciliations between legacy and new environments to ensure absolute data integrity. Identify and resolve data migration issues, reconciliation discrepancies, and system integration challenges. Lead application testing events and coordinate the resolution of issues during user acceptance testing (UAT). Support parallel reporting cycles to confirm the accuracy and completeness of the transition. Design and build custom financial reports, dashboards, and data models based on business requirements. Provide hyper-care support immediately following go-live, serving as the primary resource for troubleshooting. Maintain application security, user access, and workflow configurations. Track Record and Qualifications Advanced proficiency in OneStream, specifically with implementation, financial consolidation, and data integration. Strong working knowledge of IFRS and global consolidation principles. Proven experience managing at least one full project life cycle from implementation through to stabilization. Ability to work full-time on-site. Project Details Location: On-site Type: Contract

Job Title: MQ Administrator Job Type: Contract Work Schedule: On-site Rate: $60-w2 ,Based on experience Open to C2C candidates as well. Responsibilities We are looking for a MQ administrator with extensive experience with messaging -IBM MQ, active MQ, streaming kafka. Must be able to work independently. Primary skills: Messaging and streaming Automation exp nice to have Tools: confluent Kafka About Maxonic: Since 2002 Maxonic has been at the forefront of connecting candidate strengths to client challenges. Our award winning, dedicated team of recruiting professionals are specialized by technology, are great listeners, and will seek to find a position that meets the long-term career needs of our candidates. We take pride in the over 10,000 candidates that we have placed, and the repeat business that we earn from our satisfied clients. Interested in Applying? Please apply with your most current resume. Feel free to contact Pramod Kumar (pramod.k@maxonic.com/ *************** for more details.

The Project Administrator will be responsible for troubleshooting issues, revamping timelines, giving status reports to the program manager and the project managers and making changes as necessary to ensure the project progresses Project Administrator Duties and Responsibilities Prepare job folders Review job packages and complete checklists Review as-built documentation and completion form Assist PM with managing/tracking work authorizations Filing of Daily reports Managing and routing LME forms for signatures Updating Monday.com project statuses Data entry/reporting Qualification's Associates Degree or 3 years prior Project Administrative work Self-directed Database Management The ability to work independently, and being highly motivated Must be able to work in a fast-paced and deadline driven environment Carry out tasks in a timely and accurate manner Detail-oriented, dependable and trustworthy

About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth

Salary Range: $111,168 - $172,310 The expected pay range is based on many factors, such as experience, education, and the market. The range is subject to change. FLSA Status: Exempt Department: Information Technology Reports To: Director, Infrastructure and Systems Support Employee Unit:Employees in this classification are represented by Service Employees International Union (SEIU) Local No. 521 GENERAL DESCRIPTION OF POSITION The Systems Database Administrator is responsible for database security, integrity, performance, availability, and recoverability of databases, database servers, and related systems. In addition, the Systems Database Administrator is responsible for installing, configuring, and maintaining database servers, databases, related objects, and related software and for database security in support of SCFHP objectives and regulatory compliance. ESSENTIAL DUTIES AND RESPONSIBILITIES To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. Provide technical management and support for the organization's database environments to ensure database security, integrity, performance, availability and recoverability of databases, database servers, and related systems. Develop, implement, and periodically test backup and recovery plan for the production of critical databases to ensure the business continuity plan is accurate and effective. Ensure database security by controlling access to databases through authentication and authorization and performing auditing of database usage and active users. Audit database security and user access to ensure HIPPA regulatory law reporting requirements are met. Monitor database server resources to ensure production environments meet performance and availability requirements. Install, test, secure and maintain new versions of database software, patches and other associated software application changes or upgrades. Provide storage and capacity planning, long and short term, to ensure adequate space is available for all database environments. Document database architecture, including developing and maintaining database installation and configuration procedures, data governance program, change control deployment procedures, and SQL coding guidelines. Work with the application development team to ensure that appropriate and efficient SQL is coded and tested prior to production deployment. Perform other related duties as required or assigned. REQUIREMENTS - Required (R) Desired (D) The requirements listed below are representative of the knowledge, skill, and/or ability required or desired. Bachelor's Degree in Computer Science, or related field, or equivalent experience, training or coursework. (R) Minimum three years of experience serving as a systems database administrator in a Microsoft SQL Server environment with versions currently supported by Microsoft. (R) Microsoft Certified Solutions Expert (MCSE). (D) Minimum three years of experience maintaining multiple database environments and regions to support production, development and test areas of business systems; including managing database security, database tuning, query optimization, and application code deployment. (R) Minimum three years of experience SQL Scripting and Command Shell scripting. (R) Minimum three years of experience with any of the following applicable languages/platforms: .NET, PERL, Java, SAS, VB, C++, or other modern programming language or related software. (R) Minimum three years of experience with MS SQL Business Intelligence tools (SSRS, SSIS, SSAS) or other enterprise business intelligence software. (R) Experience maintaining a data warehouse database environment, including managing and enforcing data governance and coding best practice. (R) Ability to create and maintain documentation of source code, application installation processes, technical specifications, and data governance program. (R) Working knowledge of and the ability to efficiently operate all applicable computer software including computer applications such as Outlook, Word and Excel. (R) Ability to use a keyboard with moderate speed and a high level of accuracy. (R) Excellent communication skills including the ability to express oneself clearly and concisely when providing service to SCFHP internal departments, providers and outside entities over the telephone, in person or in writing. (R) Ability to think and work effectively under pressure and accurately prioritize and complete tasks within established timeframes. (R) Ability to assume responsibility and exercise good judgment when making decisions within the scope of the position. (R) Ability to maintain confidentiality. (R) Ability to comply with SCFHP's policies and procedures. (R) Ability to perform the job safely with respect to others, to property, and to individual safety. (R) WORKING CONDITIONS Generally, duties are primarily performed in an office environment while sitting or standing at a desk. Incumbents are subject to frequent contact with and interruptions by co-workers, supervisors, and plan members or providers in person, by telephone, and by work-related electronic communications. PHYSICAL REQUIREMENTS Incumbents must be able to perform the essential functions of this job, with or without reasonable accommodation: Mobility Requirements: regular bending at the waist, and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies and sit or stand for extended periods of time; (R) Lifting Requirements: regularly lift and carry files, notebooks, and office supplies that may weigh up to 5 pounds; (R) Visual Requirements: ability to read information in printed materials and on a computer screen; perform close-up work; clarity of vision is required at 20 inches or less; (R) Dexterity Requirements: regular use of hands, wrists, and finger movements; ability to perform repetitive motion (keyboard); writing (note-taking); ability to operate a computer keyboard and other office equipment (R) Hearing/Talking Requirements: ability to hear normal speech, hear and talk to exchange information in person and on telephone; (R) Reasoning Requirements: ability to think and work effectively under pressure; ability to effectively serve customers; decision making, maintain a concentrated level of attention to information communicated in person and by telephone throughout a typical workday; attention to detail. (R) ENVIRONMENTAL CONDITIONS General office conditions. May be exposed to moderate noise levels. EOE (function () { 'use strict'; social Share.init(); })();

Bioforcetech is an environmental technology company turning waste into valuable, carbon-negative products. We design and operate real industrial systems that solve real sustainability problems. We're a small, fast-moving team looking for someone who genuinely cares about keeping everything running smoothly. The Role We're hiring an Office Administrator to be the organizational backbone of our office. This is a fully on-site role for someone who is highly organized, reliable, and takes pride in making sure the day-to-day operations work seamlessly. You'll support the team by keeping processes organized, tracking details, and proactively handling administrative tasks so others can stay focused on execution. What You'll Do Keep the office running smoothly day-to-day Manage calendars, meetings, and scheduling Handle invoices, expenses, and basic administrative accounting coordination Organize documents, contracts, HR paperwork, and internal records Coordinate with vendors and service providers Support leadership with administrative tasks and follow-ups Create and maintain clear, efficient office systems What We're Looking For Highly organized and detail-oriented Strong work ethic and sense of ownership Reliable, punctual, and comfortable working in the office every day Clear written and verbal communication skills Comfortable with Google Workspace, spreadsheets, and standard office tools Trustworthy and discreet with sensitive information Cares about sustainability and Bioforcetech's mission Why Bioforcetech Meaningful work with real environmental impact Small, committed team where your role truly matters Stable, hands-on role with responsibility and trust Opportunity to grow with a scaling company Salary range: 75k/80k Benefits: health, dental, and vision insurance plans 401(k) Plan PTO Plan

A forward-looking tech firm in San Francisco is seeking a Staff Software Engineer to lead the development of cloud storage solutions. You will drive innovation, mentor engineers, and optimize performance while collaborating across teams. Ideal candidates have extensive cloud storage expertise and strong software engineering fundamentals. This role offers competitive compensation, including Restricted Stock Units and various employee benefits. #J-18808-Ljbffr

Employment Type Full time Department General & Administrative Compensation San Francisco Bay Area $110K - $125K Envoy's compensation package includes a market-competitive salary, equity for all full-time roles, and excellent benefits. Final offers may vary within the provided range, depending on experience, expertise, and other factors. Envoy builds workspace management technology that makes it simple to run secure, compliant, and connected workplaces across every location. Over 16,000 workplaces and properties around the world rely on Envoy to create great experiences for employees and visitors while meeting safety, security, and compliance needs at scale. From corporate headquarters and labs to manufacturing sites, Envoy powers the places where people work best together. Learn more at envoy.com About the role Envoy's Workplace Technology team strives to create a workplace that just works. You will join an experienced IT team in building, supporting, and growing an innovative technology experience for all Envoys. We believe that IT is more than a service desk; we don't just keep the lights on, we help design the light. Our team is looking for an exceptional/experienced tech analyst who will be the primary point of escalation for front-line issues, communication, and resolution. This is a full-time role, reporting to our Workplace Technology Manager. Envoy is a fast-paced startup environment, and we look for people who are creative, agile, and organized. This is an on-site position that requires 5 days a week (Monday-Friday) in our San Francisco HQ. You are A seasoned, experienced professional with a full understanding of providing IT support. You will Provide level 2 and level 3 support for technical issues. Support Envoys in their daily service, software, and hardware requests. Resolve complex Workplace Tech support requests. Conduct root cause analysis, identify appropriate solutions, and implement them. Document and train the team on IT subject matter expertise. Support and continuously improve onboarding and offboarding processes. Collaborate on team, department, and company-wide IT-owned initiatives. You have Enjoy working in a customer-focused, technical environment. Strong experience working with mac OS, iOS, and SaaS services and tools. Ability to communicate problem-solving related questions and directions in a clear and accessible way. Design, build, and maintain Okta/JIRA Workflows to automate identity lifecycle events (onboarding, offboarding, role changes, and app provisioning). Identify opportunities for workflow optimization using Okta APIs, hooks, and integrations. Manage JAMF Pro for mac OS and iOS devices across the organization. Create and maintain configuration profiles, policies, and scripts to automate device setup and compliance enforcement. Prioritize a variety of tasks and service requests in a dynamically changing environment. Experience in automating workflows and implementing system improvements. Advanced administration skills in applications like Atlassian, Google Workspace, Okta, Zoom, Zapier, Slack, and other SaaS apps. You'll get A high degree of trust in your ideas and execution. An opportunity to partner and collaborate with other talented people. An inclusive community where you feel welcomed and cared for as a person. The ability to make an immediate impact, helping customers create a great workplace experience. Support for your personal and professional growth. Bonus points Expertise in specific technologies or platforms, particularly within Apple's ecosystem. Familiarity with ITIL methodologies or certifications. If you have any questions related to compensation, please contact Recruiting after you apply. #LI-Hybrid By applying for this position, you acknowledge that you have fully read and understand the job requirements and received the Envoy Privacy Notice for applicants, which is linked here. Completing this application requires you to provide personal data, such as your name and contact information, which is mandatory for Envoy to process your application. Envoy is an EEO Employer and does not discriminate on the basis of any characteristic protected by local, state or federal law. Compensation Range: $110K - $125K #J-18808-Ljbffr

About the Company We are a San Francisco-based real estate development firm focused on building high-quality (multi-family, urban-infill) residential projects. Our team is collaborative, fast-moving, and entrepreneurial, and we value individuals who take ownership, think ahead, and adapt quickly in a dynamic environment. Position Overview We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office. This is an excellent opportunity for someone early in their career who wants broad exposure to office operations, executive support, and the inner workings of a growing real estate development firm. Reporting directly to the Director of Operations, this role is ideal for a quick thinker who is self-guided, detail-oriented, and comfortable taking on responsibilities beyond a traditional job scope. Key Responsibilities Manage daily office operations to ensure a smooth, efficient, and well-organized workplace Serve as a primary point of contact for office-related needs, vendors, building management, and service providers Track and manage utility bills, including PG&E, Water, Waste, etc. Hands on tasks: managing deliveries, entry/exit of visitors, placing bins for pickup, etc. Maintain kitchen environment, including ongoing ordering and fulfillment of food and drinks Support the Managing Principal and Director of Operations with administrative tasks, scheduling, coordination, and special projects Maintain office supplies, equipment, and common areas Assist with onboarding new employees and coordinating internal processes Help manage calendars, meetings, and internal communications as needed Take on ad hoc projects and tasks that arise in a fast-moving environment Proactively identify opportunities to improve office systems, workflows, and organization Qualifications & Requirements 1-2 years of relevant experience in an office administration, office management, administrative assistant, or similar role Highly organized with strong attention to detail Self-guided and able to work independently with minimal oversight Quick thinker who can prioritize and adapt in real time Agile, flexible, and willing to take on tasks outside of a defined job scope Comfortable thriving in a fluid environment Strong communication and interpersonal skills “No job is too small” mentality, with proactive view of office needs and jumping in where needed Proficiency with standard office tools (Microsoft Office, Smartsheet, Google Sheets, Adobe) Work Environment In-office role, 5 days per week Collaborative, hands-on, and fast-paced workplace Opportunity to gain exposure to real estate development operations and leadership Modern loft work environment in SOMA Benefits: Medical, dental, and vision insurance programs available Paid time off, including vacation, sick days, and company holidays Pre-tax commuter benefits 401(k) plan Opportunities for professional development and career growth