Top Administrator Secretary Skills

Below we've compiled a list of the most important skills for an Administrator Secretary. We ranked the top skills based on the percentage of Administrator Secretary resumes they appeared on. For example, 13.9% of Administrator Secretary resumes contained Routine Correspondence as a skill. Let's find out what skills an Administrator Secretary actually needs in order to be successful in the workplace.

The six most common skills found on Administrator Secretary resumes in 2020. Read below to see the full list.

1. Routine Correspondence

high Demand
Here's how Routine Correspondence is used in Administrator Secretary jobs:
  • Work independently and in coordination with other departmental personnel on routine and non-routine correspondence, reports and varied assignments.
  • Prepare greeting cards and routine correspondence for signature and mailing according to established guidelines.
  • Composed and prepared routine correspondence; proofread and edited documents to ensure accuracy.
  • Type routine correspondence and reports from dictation and handwritten copy using personal computer.
  • Composed and typed routine correspondence and maintained confidentiality of information.
  • Routed and answered routine correspondence not requiring supervisor's attention.
  • Prepared routine correspondence and performed other routine clerical duties.
  • Prepare routine correspondence, meeting agendas and travel itineraries.
  • Compose routine correspondence for Cardiologists and Cardiovascular Surgeons.
  • Prepared routine correspondence and memorandum for principal.
  • Handle routine correspondence for all departmental managers.
  • Prepared and composed routine correspondence and reports.
  • Compile and analyze data for personnel packages, purchase card, travel vouchers, inventory, budget, and routine correspondence.
  • Managed regular mail distribution and 3 email accounts by answering routine correspondence and forwarding more extensive questions to the manager.
  • Process a variety of routine correspondence, monitoring reports, grant contracts and amendments, monthly and special projects.
  • Prepared routine correspondence of a non-technical nature, maintained the Administrator's calendar, and scheduled appointments and conferences.
  • Operate personal computer to enter and manipulate data, generate reports, drafts and routine correspondence.
  • Type routine correspondences, forms, requisitions, reports under the Supervision of the Office Manager.
  • Compose, type, and distribute meeting notes, routine correspondence, reports and letters.
  • Compose, type, copy and distribute routine correspondence, reports and other printed materials.

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2. Office Supplies

high Demand
Here's how Office Supplies is used in Administrator Secretary jobs:
  • Initiated and monitored requisitions through PeopleSoft for office supplies, laboratory supplies including purchasing lab animals for research and travel reimbursement.
  • Monitored, maintained and organized supply closets consisting of computer hardware and general office supplies.
  • Monitored and maintained appropriate levels of office supplies, equipment and other materials
  • Maintained office supplies and performed other secretarial and administrative duties as assigned.
  • Ordered and distributed office supplies while adhering to established budgetary guidelines.
  • Monitored office supplies and replenished stock when necessary.
  • Requisitioned and monitored office supplies and equipment.
  • Maintained program property records/inventory of office supplies.
  • Ordered office supplies utilizing online ordering system.
  • Tracked and maintained office supplies inventory
  • Prepare purchase orders for supervisor's supplies, office supplies, ensure vehicle maintenance and direct payment vouchers for purchased items.
  • Maintained contract files, handled distribution of mail, inventoried and purchased office supplies, maintained and updated database of subcontractors.
  • Ordered all office supplies for the division, posted invoices, bills, and travel expenses onto the Hopkins One System.
  • Provide daily support to administrative office phone, mail, fax distribution, surgical oncology fellows, monitor/order office supplies.
  • Performed administrative support, ordering office supplies, maintaining office equipment, data entry and managing client's personal files.
  • Maintain project records, coordinate weekly payroll, purchase office supplies, balance budget, create spreadsheets showing work progress.
  • Performed general office duties such as ordering office supplies, maintaining records management systems, and performed basic bookkeeping information.
  • Maintained office supplies, received and distributed mail and provided assistance to Tutorial Services in the absence of the Coordinator.
  • Monitored and ordered office supplies and materials for the purpose of maintaining availability of required items monthly for staff.
  • Revamped patient clothing ordering process for Care Coordination department, order office supplies and maintain lean inventory control system.

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3. Personnel Files

high Demand
Here's how Personnel Files is used in Administrator Secretary jobs:
  • Performed all human resource administrative functions - processed new hire and termination documentation, maintained personnel files and handled benefits administration.
  • Filed work injury reports for personnel, maintained confidential personnel files, coordinated paper flow between plant management and administration.
  • Maintained personnel files and assisted in maintaining records related to seniority and pay equity.
  • Maintained and improved faculty personnel files and record maintenance in a confidentiality manner.
  • Maintain department and staff license/certificates/permits, and reorganized confidential employee personnel files.
  • Answered phones Data entry Flight scheduling Maintained personnel files Processed purchase orders
  • Support Department Administrator in reorganization and maintenance of all personnel files.
  • Maintained personnel files, processed payroll and coordinated benefit enrollment.
  • Verified employment updated personnel files and maintained individuals job reports.
  • Processed payroll for non-credit instructors and maintained personnel files.
  • Processed and maintained confidential information regarding personnel files.
  • Scheduled applicant interviews; maintained confidential personnel files.
  • Maintained and ensured confidentiality of departmental personnel files.
  • Maintained personnel files of certificated and non-certificated employees.
  • Ensured confidentiality of office and personnel files.
  • Keep confidential information and personnel files.
  • Maintained confidentiality of employee personnel files.
  • Maintained personnel files and employment verification.
  • Perform Human Resource Liaison duties on new hires, promotions, demotions and terminations; maintain personnel files per audit regulations.
  • Assembled performance documents and other confidential employee information for administrative office and for employees' personnel files in Human Resources.

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4. Telephone Calls

high Demand
Here's how Telephone Calls is used in Administrator Secretary jobs:
  • Received and screened visitors and telephone calls, providing factual information which often required interpretation of policies and procedures.
  • Handle multiple support and customer service tasks, answering/routing telephone calls, opening/sorting/distributing mail.
  • Coordinated incoming telephone calls to Grant Management personnel for proper grant budget authority.
  • Prepared meeting minutes during conferences, answered telephone calls and assisting visitors.
  • Screened incoming telephone calls and answered citizen inquiries/complaints.
  • Screen telephone calls and determined appropriate referrals.
  • Monitored visitors and screened telephone calls.
  • Handled high volume of residential telephone calls relating to the Sanitation Division; complaints, missed houses, permits, etc.
  • Handled all telephone calls, general business, accounts payable, accounting, collections, payroll, taxes, equipment purchasing/servicing/maintenance.
  • Performed receptionist work, taking and screening telephone calls to determine the appropriate information to be given for public record.
  • Functioned as the initial point of contact for customers, responded to telephone calls and furnished general information to callers.
  • Received and screened visitors and telephone calls and was required to respond to inquiries relative to clients' pending cases.
  • Screen visitors, telephone calls, mail, and other requests that were needed when helping the front office staff.
  • Answer and screen incoming telephone calls in a courteous and professional manner for the Assistant Dean for External Relations.
  • Answer and screen telephone calls, record messages, and answer and/or complete routine questions and requests when possible.
  • Performed basic secretarial duties including typing and answering high volume of phone of incoming clients and screening telephone calls.
  • Answered telephone calls, payroll, entering data in computer systems, and keep customers up-to-date with their billing.
  • Screen telephone calls and visitors to determine the identity of the caller/visitor and the purpose of the call/visit.
  • Receive and screen telephone calls, and confirm employees badges, confirm visitors to sign in and out.
  • Type of correspondence, maintenance of administrative files, screening of telephone calls for five member construction team.

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5. Travel Arrangements

high Demand
Here's how Travel Arrangements is used in Administrator Secretary jobs:
  • Prepared correspondence and internal memos, coordinated travel arrangements, updated monthly planner and assisted with special projects and special presentations.
  • Coordinated appointments, travel arrangements, high level executive meetings, and Retirement Seminars; general administrative duties as required.
  • Coordinated calendar, correspondence and telephone communication, and complex domestic and international travel arrangements for Directors and Managers.
  • Make necessary domestic and foreign travel arrangements, including preparation of orders, making transportation and hotel reservations.
  • Coordinated all executive itineraries and travel arrangements including meeting facilities, resources, entertainment, and site preparation.
  • Maintained the supervisor's calendar and schedule; implemented needed travel arrangements, alerted supervisor of changes/cancellations.
  • Arranged travel arrangements and itineraries; prepared local purchase orders and travel reimbursement vouchers within regulation.
  • Organized and coordinated travel arrangements, departmental calendars, and established meetings schedules and agenda.
  • Coordinate travel arrangements, hotel accommodations and provide seminar logistics support for 3 departments.
  • Coordinated travel arrangements and managed schedules and calendars, and created and prepared correspondences.
  • Coordinated extensive travel arrangements, including air and hotel reservations for staff and consultants.
  • Supported assigned administrative personnel, answering telephones, schedule meetings, make travel arrangements.
  • Coordinated travel arrangements, hotel accommodations and itineraries for principal investigators and post-doctoral applicants.
  • Travel - Made all domestic and international travel arrangements and maintained itinerary for managers.
  • Provided assistance with new hire orientation and coordinated/processed all travel arrangements and expense reports.
  • Managed travel arrangements for the Director of Operations and compiled travel reimbursement forms.
  • Make all travel arrangements/accommodations for the Executives and international travel for the department.
  • Scheduled interviews, maintained recruiters' electronic calendars and organized all necessary travel arrangements
  • Completed travel arrangements, registration forms and processed reimbursements and invoices for payment.
  • Managed travel arrangements, assisted accounting department's preparation of staff payroll.

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6. Financial Statements

high Demand
Here's how Financial Statements is used in Administrator Secretary jobs:
  • Processed individual and corporate tax returns, financial statements and correspondence.
  • Reconcile financial statements of general ledger accounts.
  • Produced project Financial Statements and forecast.
  • Prepare and reconcile general ledger, financial statements, policies and procedures to establish and maintain organization on supplier accounts.
  • General typing of correspondence reports, financial statements and other items with reasonable speed and a high degree of accuracy.
  • Draft letters, emails, contracts, financial statements, balance sheets, reports and other complex documents.
  • Prepared monthly financial statements for multiple boards of directors, scheduled board meetings and prepared board packets.
  • Greeted clients, Collected Water Payments, balanced financial statements at the end of the day.
  • Cash control, accounts receivable, accounts payable, fund accounts, and limited-scope financial statements.
  • Created custom financial statements on Dec-Mate III word processor and printed on Digital Laser printer.
  • Prepared financial statements and payroll tax reports, as well as performed payroll duties.
  • Typed letters, financial statements, memorandums, proposals, reports, invoices etc.
  • Type financial statements, audits, tax and payroll forms, and office correspondence.
  • Interpret and organize confidential financial statements and bank documents for all clients.
  • Prepare invoices, reports, memos, letters, financial statements.
  • Prepared daily memos, reports, invoices, and financial statements.
  • Typed and prepared correspondence, proposals, and financial statements.
  • Prepare month financial statements and yearly financial records.
  • Composed edited, and typed all necessary correspondence and the financial statements for Chartered Accountants Company * Utilized IBM in daily operations
  • Mailed, faxed, or arranged reports, memos, letters, financial statements Received and placed telephone calls.

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7. Data Entry

high Demand
Here's how Data Entry is used in Administrator Secretary jobs:
  • General office responsibilities such as Data entry of patient information and registration of patients electronically.
  • Performed data entry and manipulation of internal systems for providing reports and special mailings.
  • Reviewed offense reports entered by data entry operators, proofreading and making necessary corrections.
  • Worked cooperatively with other district departments typing numeric reports and other data entry.
  • Researched machinery/plastic information, compiled statistics and processed data entry inputs.
  • Executed data entry, and operated receptionist telephone switchboard.
  • Performed data entry of course information and participant attendance.
  • Computerized data entry/assist in sending and receiving payroll.
  • Compiled statistics for data entry and computer analysis.
  • Performed data entry duties collectively with administrative staff.
  • Assisted Administrator with month end reports/Budgets/Data entry.
  • Prepared facility use data entry and reporting
  • Performed data entry and scheduled appointments.
  • Perform repetitive data entry transactions.
  • Handled multifaceted clerical tasks (e.g., data entry, filing, records management) as the registrar and administrative offices.
  • Take minutes of staff meetings, monthly or bi-monthly statewide calls, lab meetings, contact investigations and data entry/proof reading.
  • Performed extensive clerical duties including preparation of school correspondence, data entry, and data management for both administrators and staff.
  • Maintain a working knowledge of Division data processing equipment & programs & assist in the management of data entry & recall.
  • Supported Patient Safety with data entry of restraints, falls, call light and WalkRounds data and assembled Medication Safety manual.
  • Performed data entry as needed, maintained files databases including fund transfers, loan advances, wires draws and process payment.

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8. Customer Service

high Demand
Here's how Customer Service is used in Administrator Secretary jobs:
  • Coordinated activities of office clerical personnel, performed written and verbal customer service problem resolution, order acceptance and request fulfillment.
  • Front office customer service, greeted pharmaceutical representatives for meetings, answered routine questions, assisted students with specific information.
  • Managed receptionist for department, implemented and taught in-service sales training program for Customer Service Receptionist and Telesales personnel.
  • Provide quality customer service through stellar administrative management with the ability to lead and interact in a team environment.
  • Position required excellent customer service, organizational and leadership skills without direction in a fast paced environment.
  • Communicated as customer service and public relations representative; Investigated and processed all claims associated with moves.
  • Solidified patient doctors experiences by providing exemplary customer service resulting in highly satisfied nationwide patient base.
  • Entered as Customer Service Representative and advanced to Administrative Secretarial work in various City departments.
  • Resolved various public-relations and customer service problems to the satisfaction of immediate supervisor.
  • Improved process efficiency and customer service by overhauling previously haphazard mail delivery system.
  • Maintain office responsibilities for District Sales Manager and Manager of Customer Services.
  • Coordinated multiple responsibilities to include general office procedures and customer service duties.
  • Interfaced with operation and customer service managers, effectively meeting all needs.
  • Provided bilingual communication skills to assist upper management with customer service issues.
  • Interacted with customers on daily basis and provided quality customer service.
  • Provided daily customer service and updated tenants' information in database.
  • Managed day-to-day activities for Director of Customer Service and International Liaison.
  • Provided front-desk/reception duties as needed demonstrating excellent customer service and professionalism.
  • Provided customer service by receiving complaints and instituting solutions of complaints.
  • Performed customer service through telephone conversations and as a receptionist.

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9. Purchase Orders

high Demand
Here's how Purchase Orders is used in Administrator Secretary jobs:
  • Coordinated all necessary information for all purchase orders from major manufacturers and customers.
  • Expedited purchase orders of products including necessary follow up to ensure customer satisfaction.
  • Prepared purchase orders and requisitions for publications, memberships and conferences.
  • Received purchase orders and contracts for obligation against appropriated funds.
  • Prepared and facilitated purchase orders, invoices/billings for the department.
  • Generated purchase orders and communicated with outside vendors.
  • Submitted purchase orders and monitored department expenditures.
  • Typed requisitions and requested purchase orders.
  • Managed food service maintenance payroll, purchase orders, and accounts payable for food service maintenance invoices ensuring accuracy and efficiency.
  • Managed calendars for Principal, entered purchase orders for the entire staff, developed relationships with potential vendors and district personnel.
  • Generated check and petty cash requests, travel reimbursements, and purchase orders for office supplies (electronically in SAP).
  • Process a variety of documents and material, payroll, time sheets, daily attendance, work orders, purchase orders.
  • Maintain functionality of office environment; order supplies, create and process all purchase orders, cash advances and cash reconciliation.
  • Processed invoices, purchase orders, travel expenses and petty cash reimbursements; and managed inventory for office equipment and supplies.
  • Served as trainer for new staff regarding requisitions (RX) input, purchase orders, and the LIBERA data system.
  • Provide inventory, organization, and ordering of school supplies; purchase requisitions, purchase orders, budget lines, etc.
  • Processed sales calls, preparing purchase orders, estimates and invoices and handled customer correspondence for high-end custom barn-interior design company.
  • Processed all Departmental Purchase Orders and Requisitions for payment by Accounting Clerks and ensuring all budget numbers and signatures were correct.
  • Originate and processes all purchase orders for supplies and furniture requested by staff while adhering to a fixed office budget.
  • Process purchase orders; monitor various budgets and expenditures for department and a couple of budgets for 55 elementary schools.

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10. Phone Calls

high Demand
Here's how Phone Calls is used in Administrator Secretary jobs:
  • Initiated and maintained calendars, scheduled appointments using MicrosoftOutlook, fielded phone calls, answered inquiries concerning department activities and operations.
  • Purchased resalable goods and services per interior decorators specifications, documented client proposals, and directed incoming phone calls
  • Take phone calls including delivery dispatching and making automobile service appointments.
  • Coordinate and maintain records of long distance phone calls, project contracts and other official documents related with the highway projects.
  • Verify insurance information, answer questions regarding patient accounts, work on reports for supervisors, answered any incoming phone calls.
  • General administrative duties to include the directing of inside/outside phone calls, travel planning for the administrative team and meeting coordination.
  • Answered phone calls about complaints and/or problems from patients, nurses and physicians; conducted thorough investigations to effectively resolve issues.
  • Schedule routine and special meetings, maintain calendars, answer phone calls and respond appropriately to questions related to difficult procedures.
  • Manage the Administrative Office correspondence and communications, filing, visitors, photocopies, phone calls, faxes and others.
  • Process incoming and outgoing phone calls, schedule appointments, assist in planning meetings, make travel arrangements and reservations.
  • Updated patient hospital stay log daily in Return phone calls back to the hospitals and to the doctor's office.
  • Maintain effective liaison with customers and vendors through phone calls, and resolving problems relating to Accounts Receivable and Payable.
  • Direct phone calls, greet visitors, open and distribute mail, maintain filing systems and database for MBE/WBE/DVBE Subcontractors.
  • Provide administrative support in busy cardiology practice; handle all incoming phone calls and provide detailed messages for clinical staff.
  • Fielded all phone calls, assisted student registration and maintained all files relating to the Master of Business Administration Program.
  • Answer phone calls from Attorneys and Clients about Hearing dates and procedures about filing a Petition on Seized Property.
  • Managed all incoming correspondence (mail, emails, phone calls), prioritizes and responds independently as appropriate.
  • Screen phone calls, prepare cases for dissemination to County Attorney's and Arizona Police Officer Standards and Training.
  • General office management, direct phone calls, faxed, scanned, copied, proofed and typed all correspondence.
  • Managed and screened incoming/outgoing mail, faxes and phone calls either by answering or forwarding to the appropriate adjuster.

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11. Meeting Minutes

high Demand
Here's how Meeting Minutes is used in Administrator Secretary jobs:
  • Coordinated inventory and ordered office supplies, scheduled appointments and meetings for Manager transcribed dictation of Manager's weekly meeting minutes.
  • Prepared agendas and documentation, recorded and transcribed meeting minutes and coordinated business generated by meetings for the Department.
  • General administrative duties include scheduling and planning meetings and interviews; preparing agendas; and distributing meeting minutes.
  • Key responsibilities included administrative support for the Manufacturing department, petty cash reconciliation and executive meeting minutes.
  • Prepared agendas, composed meeting minutes and managed an executive calendar including making travel arrangements as needed.
  • Supported Rehabilitation Program Specialist by transcribing and interpreting staff meeting minutes and completing travel expense reports.
  • Composed correspondence, recorded meeting minutes, and organized travel and meeting arrangements.
  • Captured and disseminated meeting minutes, accumulating and then dispersing action items.
  • Attended network and operational meetings, transcribed and distributed meeting minutes.
  • Recorded meeting minutes and developed standardized forms for department personnel.
  • Documented procedures including correspondence, meeting minutes and performance improvements.
  • Recorded and transcribed departmental staff and clinical meeting minutes.
  • Transcribed monthly divisional meeting minutes and other departmental minutes.
  • Attend weekly executive management meetings and process meeting minutes.
  • Transcribed confidential meeting minutes for distribution and archiving.
  • Prepared meeting minutes and memorandums for department support.
  • Prepared and distributed meeting minutes for Safety Committee.
  • Transcribed dictated agendas and Section Meeting Minutes.
  • Transcribed dictation of meeting minutes and correspondence.
  • Transcribed meeting minutes using extensive medical terminology.

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12. Scheduling Appointments

high Demand
Here's how Scheduling Appointments is used in Administrator Secretary jobs:
  • Managed calendar including booking, updating, rescheduling appointments for Program Manager.
  • Assisted in maintaining calendar and scheduling appointments for Director.
  • Created, organized scheduling appointments and inventory.
  • Exercised discretion and sound judgment in handling highly confidential information, greeting visitors, scheduling appointments and processing time cards.
  • Job duties included: preparing correspondence, scheduling appointments for four conference rooms, and general administrative duties as assigned.
  • Managed all front office duties including customer service, telephones, and scheduling appointments for 6 health insurance brokers.
  • Assisted them with correspondence, scheduling appointments and answering phones and relaying those messages through e-mail or Blackberry phones.
  • Provide excellent customer service including problem solving, timely follow up, assisting in answering phones and scheduling appointments.
  • Maintain the Associate Director/User Programs & Operations Manager's calendars, scheduling appointments, meetings, and arrange travel.
  • Managed the Pastor's calendar of appointments and conferences, scheduling and rescheduling appointments without prior approval.
  • Maintained and updated time sheets, kept calendars for all managers and department heads, scheduling appointments.
  • Utilized Microsoft Office software for presentations, word processing, spreadsheets, email, scheduling appointments.
  • Optimized patients' provider time and treatment by scheduling appointments in person or by telephone.
  • Assist the therapist in note taking, filing all client paperwork, and scheduling appointments
  • Performed a variety of clerical and support work such as scheduling appointments and meetings.
  • Handle administrative tasks; scheduling appointments, screening calls, and managing calendar.
  • Answer high volume phone lines, assist patients with questions and scheduling appointments.
  • Accept and coordinate all telephone calls, scheduling appointments and travel arrangements.
  • Ensured efficient day-to-day operations of the front office while scheduling appointments.
  • Assist patients with scheduling appointments for day of outpatient testing.

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13. Scheduling Meetings

high Demand
Here's how Scheduling Meetings is used in Administrator Secretary jobs:
  • Coordinated management activities such as scheduling meetings and assisting with presentation materials.
  • Provide comprehensive support for Executive level staff, including scheduling meetings, coordinating travel, and effectively managing all essential tasks.
  • Performed receptionist duties, answered phones, scheduling meetings and appointments for eight faculty members.
  • Staff in overall administration of Bureau, scheduling meetings and maintaining calendar for Bureau Chief.
  • Coordinate admissions: inquiries, scheduling meetings, tours, application packets, all correspondence.
  • Assisted but not limited to: Scheduling meetings with clients and staff.
  • Calendar management scheduling meetings, events, and interviews.
  • Served as point-of-contact for scheduling meetings for conference rooms.
  • Expense reports, invoices, transmittals, scheduling meetings and calendar answering phone calls, emails and prepared documents.

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14. Staff Members

high Demand
Here's how Staff Members is used in Administrator Secretary jobs:
  • Provided administrative support for the Regional Director/Regional Health Officer, Assistant Regional Director and other Administration program area staff members.
  • Collaborated with staff members, including executive assistant, to achieve organizational objectives.
  • Handled general correspondence and communications for senior level staff members.
  • Composed correspondence for four professional staff members.
  • Provided Administrative Support to 4 faculty/staff members.
  • Used colorful graphics and fun content to assist in going paperless and educating staff members on the importance of safe behavior.
  • Assist medical staff members with the interpretation of bylaws and other self-governance, hospital policy and procedures, and administrative structures.
  • Assist the Research Project Coordinators with the collection of training and scope of practice completion dates for all staff members.
  • Assisted executive director and staff members with achieving short and long-term strategic, philanthropic, and financial goals of program.
  • Created colorful educational posters for staff members as it pertains to safety committees, student injuries, and other issues.
  • Transcribed minutes in meetings, acted as office receptionist, and provided assistance to managers and other staff members.
  • Work with teachers and other staff members regarding matters pertaining to everything from payroll to employee assistance with ease.
  • Serve as liaison for Director to communicate assignments, requests or information to staff members and other County departments.
  • Performed all functions of office management and administration, as well as support services to five internal staff members.
  • Researched and collected options for the best pricing on hotels and flights for 13 executives and staff members.
  • Support two Associate Administrators and the respective staff members of both the Marketing and Public Relations departments.
  • Established work procedures and schedules, and kept track of the daily work of all staff members.
  • Answered telephone for Director, Faculty and other staff members as necessary and take/relayed messages as needed.
  • Work with staff members to maintain open communication, meet deadlines, and promote a team effort.
  • Provided office support for 8 people - 2 Vice Presidents as well as 6 additional staff members.

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15. Expense Reports

average Demand
Here's how Expense Reports is used in Administrator Secretary jobs:
  • Arranged meetings and conferences and travel, processed expense reports and cleared division exceptions, typed correspondence/generated mail merge documents.
  • Created/updated financial reports, maintained travel expense reports, reconciled monthly budgets/expense reports, expedited general office procedures.
  • Scheduled appointments, answered phones, arranged travel accommodations, meeting arrangements and prepared expense reports.
  • Coordinate travel requests and manage expense reports ensuring all travel documentation is accurate and complete.
  • Prepared and typed numerous expense reports for both domestic and international travel.
  • Process activities/field trip/travel requests and expense reports for Teachers and Principals.
  • Assist in preparing payroll/billing/expense reports for various departments as necessary.
  • Coordinated travel, maintained calendar and prepared expense reports.
  • Reviewed and approved expense reports for accuracy and submissions.
  • Planned itinerary for travel and prepared expense reports.
  • Maintained faculty expense reports and professional development funds.
  • Prepared expense reports and inventory.
  • Performed general administrative duties, such as answering phones, expense reports, timekeeping, and managing the attorney's schedules.
  • Provided high volume medical transcription, travel arrangements, expense reports, maintained physician schedules, mail sorting and distribution.
  • Provided and maintained office travel budgets, including travel authorizations, travel logs, and travel voucher and expense reports.
  • Monitor department's expenditures against budget by reviewing compiling and processing receipts, invoices, expense reports and related documents.
  • Assist with calendars, travel arrangements, expense reports, prepare end of week reports and interface with internal/external departments.
  • Type all travel expense reports for Child Welfare Legal Counsel and staff, and forward to the Fiscal Office.
  • Make complex travel arrangements, process expense reports and other vouchers for supplies, travel expenses, and honorariums.
  • Audit travel expense reports, incoming documents, and assist in disseminating travel policy and procedures to other secretaries.

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16. Powerpoint

average Demand
Here's how Powerpoint is used in Administrator Secretary jobs:
  • Created social media postings, prepared promotional materials, maintained business records, produced PowerPoint presentations, and organized calendar.
  • Develop and maintain appropriate databases for automating and reporting departmental information, Including PowerPoint Presentations and Excel Spreadsheets.
  • Worked directly with Quality Manager to create MS PowerPoint presentations for delivery to EDS organizations.
  • Prepared requisitions for PowerPoint slides through Baylor Publications and Creative Services for presentations.
  • Planned and coordinated luncheons; developed PowerPoint presentations for on-and off-site meetings.
  • Developed and presented PowerPoint presentations to visiting dignitaries from higher headquarters.
  • Designed and presented PowerPoint presentations and handouts for management presentations.
  • Created and displayed Microsoft PowerPoint presentations for events and convocations.
  • Produced PowerPoint presentations, excel spreadsheets and organizational charts.
  • Created PowerPoint presentations for various department meetings when needed.
  • Created presentations for meetings and conferences using Microsoft PowerPoint.
  • Prepared PowerPoint presentations for the Vice-President of Engineering.
  • Develop PowerPoint presentations and handouts for Council meetings.
  • Developed numerous customized presentation books in PowerPoint.
  • Prepared all PowerPoint presentations for educational training.
  • Prepared complex graphic presentations, including PowerPoint.
  • Create PowerPoint presentations for Executive Director.
  • Create and compile PowerPoint presentations for meetings
  • Prepared slides for presentation using PowerPoint.
  • Create PowerPoint presentations for office meetings

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17. Word Processing

average Demand
Here's how Word Processing is used in Administrator Secretary jobs:
  • Performed in-depth word processing functions, including preparation of post-doctoral application documents, proofing and editing for executive committee review.
  • Assisted Administrative Officer with all clerical duties including correspondence, policies and reports utilizing various word processing programs.
  • Use current computer software applications to develop spreadsheets and perform word processing, electronic communications and other applications.
  • Position later included word processing for presentations managers needed for marketing plans.
  • Completed word processing reports and procedural manuals for Insurance Subsidiary.
  • Managed multiple data-entry and word processing projects while meeting deadlines
  • Provided word processing assistance for several program leaders.
  • Performed transcription and organized satellite word processing center.
  • Coordinated clerical services including hospital-wide word processing support.
  • Prepared word processing documents and presentation materials.
  • Transcribed information into word processing software.
  • Developed word processing training materials.
  • Typed correspondence utilizing word processing.
  • Create reports and databases and operate word processing software applications to type, letters, memorandums, reports, and correspondence.
  • Performed a variety of typing, office automation/word processing and clerical duties in support of the organization on a daily basis.
  • Answered phones, filing, word processing, spreadsheets, opened and distributed mail, entered data into the department database.
  • Performed multiple duties simultaneously, including word processing, document production, updating databases, phone management & greeting visitors.
  • Prepared invoices, reports, memos, letters, using word processing, spreadsheet, database, or presentation software.
  • Have knowledge of administrative and clerical systems as well as word processing, spreadsheet, database and presentation software.
  • Manage student data base and student records* Track budget and process orders* Perform general word processing duties and general correspondence

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18. Secretarial Support

average Demand
Here's how Secretarial Support is used in Administrator Secretary jobs:
  • Demonstrated diversity duties including office administrative and executive-level secretarial support.
  • Provided administrative secretarial support for Case Management staff including the department director, case management/utilization review nurses, and social workers.
  • Provided principle administrative and secretarial support to the business office and all departments in the electronics manufacturing and metal finishing divisions.
  • Provide clerical and secretarial support to assist the Fire Loss Management Division Provide administrative support to various departments & divisions.
  • Provided administrative secretarial support to the Med-Cal employment and eligibility services manager and provided support to her supervisors under her.
  • Provided secretarial support for Medical Director and Shared Decision Making staff, hospital administrators, and laboratory administrators and supervisors.
  • Provided professional secretarial and administrative support services to entrepreneur and small business owners in office leasing and secretarial support business.
  • Provided assistance to all administrative directors to include the hospital administrator in the absence of their respective secretarial support.
  • Provided secretarial support to Director of Medical Quality Assurance/Utilization Management/Risk Management, Infection Control, Patient Representatives and Chaplain.
  • Provide primary administrative, fiscal and secretarial support for the Executive and Deputy Directors of non-profit Legal Service Agency.
  • Provide administrative/secretarial support for various departments/divisions such as answering telephones, assisting visitors and schedule appointments for Academic Dean.
  • Provided administrative/secretarial support such as answering telephones, assisting visitors and resolving a range of administrative problems and inquiries.
  • Provided secretarial support to the medical directors and administrative personnel in the departments of pediatrics and neonatal services.
  • Provided administrative and secretarial support for Corporate Compensation, Corporate Purchasing and the Boston Public Sector marketing team.
  • Provided secretarial support for the Diagnostic Imaging Department to ensure effective and efficient delivery of radiology services.
  • Performed secretarial support for the Sales Manager, Sales Representatives, Vice-President Customer Relations and Office Manager.
  • Provided secretarial support to the Director, Deputy Director, Security Administrator and subordinate Virginia office staff.
  • Provided temporary secretarial support to a variety of offices at the University of Illinois Urbana-Champaign campus.
  • Provide secretarial support within the busy office of private practice Medical Director/physician and the program administrator.
  • Provided confidential administrative secretarial support to directors of patient accounting, decision support and patient access.

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19. Clerical Support

average Demand
Here's how Clerical Support is used in Administrator Secretary jobs:
  • Provided all computer and clerical support for Vice President of Marketing Services, Director of Promotion Services and Promotion Development Manager.
  • Provided project management/clerical support for Information Department members (9) responsible for industry communications/public relations.
  • Provided administrative and clerical support to the Sponsored Project Finance Department consisting of sixteen professionals.
  • Provide clerical support required for preparation of budgets, maintaining necessary support records and documentation.
  • Volunteer 6 months 2001Provided paraprofessional investigative tasks in selective cases and provided clerical support.
  • Provided administrative and clerical support for Director and Operations Manager of OB/GYN Department.
  • Completed clerical support when necessary and volunteered services within the classroom setting.
  • Provided administrative/clerical support for Director of Epidemiology and five Infection Control nurses.
  • Provided administrative & clerical support to Department of Clinical & Regulatory Affairs.
  • Maintained personnel and expense records along with general administrative and clerical support.
  • Provided clerical support to the faculty associate and the administrative assistant.
  • Delivered clerical support in a team setting to approximately 80 administrators/physicians.
  • Provided administrative and clerical support services for two Vocational Rehabilitation Counselors.
  • Assisted risk manager and police department training coordinator with clerical support.
  • Assisted the department of Facilities Management in administrative and clerical support.
  • Provide clerical support and independently manage busy office for evening instruction.
  • Executed data entry and clerical support and administrative assistant duties.
  • Provide administrative and clerical support to Director of Consulting Department.
  • Provided administrative and clerical support to the Community Development Division.
  • Provided administrative clerical support to the department Manager and Supervisor.

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20. Special Events

average Demand
Here's how Special Events is used in Administrator Secretary jobs:
  • Demonstrated organizational skills when planning, organizing and participating in various meetings and special events.
  • Maintained scheduling and events calendar and arranged meetings and special events for executive officers.
  • Organize monthly meetings and special events including yearly education conference and golf tournaments.
  • Coordinated special events, including visitor accommodations and event catering.
  • Coordinated and organized Dean's calendar and departmental special events
  • Collaborated with coordinating department and/or institute special events.
  • Coordinated special events at ProMedica Toledo Hospital.
  • Involved with coordinating department special events.
  • Prepared agendas and coordinated special events.
  • Coordinated publicity for special events.
  • Work special events as needed, as well as work as a lounge server in the First Turn Lounge as needed.
  • Processed Payroll, Accounts Payable, worked with Human Resources department with insurance programs, special events, orientations, etc.
  • Acted as a primary coordinator for conferences, special events, and meetings; including arranging catering needs and facility arrangements.
  • Produced all printed materials for weekly services, monthly newsletter and calendar, seminars, retreats, and special events.
  • Attend meetings, taking minutes and keeping notes to prepare for staff distribution; coordinating facility locations for special events.
  • Schedule appointments, maintain calendars, screen calls and visitors, coordinate special events/projects, and maintain office files.
  • Coordinated special events and conferences, greeted visitors, answered and screened telephone calls, and ordered office supplies.
  • Respond to all mail, keeping records of finances, developed children's church programs, organized special events.
  • Work with travel agent to coordinate and arrange travel, hotel, ground transportation and special events itinerary.
  • Typed and maintained the deliverable, reports, action items, directory, and the training/leave/special events calendars.

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21. Special Projects

average Demand
Here's how Special Projects is used in Administrator Secretary jobs:
  • Organized and implemented special projects for electives and special instructional programs as directed.
  • Prepare and package special projects and handouts for upcoming outreach presentations and organizations.
  • Organized/coordinated business meetings and special projects and interacted as liaison with various departments.
  • Provided specialized computer graphic and database support for special projects and reports.
  • Provided support for special projects, coordinated all medical agency personnel.
  • Participated in special projects involving the Human Resources Department.
  • Coordinate and manage special projects ensuring on-time completion.
  • Performed special projects as identified by Senior Management.
  • Composed correspondence and completed special projects for Warden.
  • Participate in special projects and/or quality initiatives.
  • Performed data information gathering on special projects.
  • Assisted supervisor with special projects regularly.
  • Assist administrative personnel with special projects.
  • Prepared applications to be processed, assisted with reception coverage and ensured special projects were processed and executed within the deadline.
  • Managed purchasing process, tracked expenditures for existing locations and special projects including new construction, budget tracking vs budgeted costs.
  • Greet visitors, answer questions, and route requests as necessary * Provide research and/or assistance on special projects as needed.
  • Managed special projects, coordinated staff, set agenda, answered phones, supervised correspondence, and maintained confidential records.
  • Performed as Patent Administrator to multiple large clients, to include database support and reporting, docketing and special projects.
  • Performed routine administrative functions such as purchasing, arranging travel, and special projects as assigned by director and managers.
  • Supported office leadership and specialists through editing, managing appointments, completing special projects, and other tasks as needed.

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22. Monthly Reports

average Demand
Here's how Monthly Reports is used in Administrator Secretary jobs:
  • Evaluated and calculated information for monthly reports; edited, proofread, and transcribed correspondence, organized and maintained confidential databases.
  • Assisted Field Superintendent in preparation of monthly reports by providing narrative and numerical data and tracking of maintenance and modernization projects.
  • Complete monthly reports on Vehicle Inspections and Temporary Certificate of Occupancy.
  • Collect, tabulate statistical laboratory data, generated from daily/weekly/monthly reports.
  • General secretarial duties including summarizing data information for monthly reports.
  • Facilitated the efficient production of administrative correspondence and monthly reports.
  • Distributed monthly reports to agency members and other agency personnel.
  • Produced monthly reports and statistics using automated procedures.
  • Compose quarterly and monthly reports and documentation.
  • Compiled and distributed several monthly reports.
  • Processed weekly/monthly reports for management use.
  • Utilized database to generate monthly reports.
  • Monitored weekly/monthly reports in excel.
  • Prepared proposals, letters, dictations, memos, and monthly reports including spreadsheets for 10 Sales Representatives and Personal Manager.
  • Calendar Management, filing, phones, records management, travel coordination, spreadsheets, weekly/monthly reports and various other tasks.
  • Order office supplies, input payroll into FMCS software, upkeep monthly reports, and input Service Authorizations into CHILDS program.
  • Researched and prepared all monthly reports: 703, Governor's Agency Action, Quality Work Life, and Mistake vs.
  • Used CalWIN to process the management reports in order to complete the monthly reports needed and used by upper management.
  • Generated monthly reports, from budgets to safety to damaged items, for general manager allowing for better decision making.
  • Run daily, weekly, and monthly reports, as well as prepare a detailed annual report with graphics.

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23. Front Desk

average Demand
Here's how Front Desk is used in Administrator Secretary jobs:
  • Received front desk visitors or callers, ordered supplies/forms and received/sent express/overnight mail.
  • Provide front desk coverage for receptionist during scheduled and unscheduled absences.
  • Managed front desk/office area; performed administrative support duties.
  • Provided intermittent coverage for the pathology department front desk.
  • Provided administrative secretarial, clerical, front desk and Guidance office support to the Baltimore County Public Schools and Business Offices.
  • Handle Front Desk duties that include checking in clients, answering calls and directing calls to the right department.
  • Trained and supervised new employees for both the front desk and central check-in lines for drivers and owner-operators.
  • Managed the front desk, reconciled cash register and handled deposit for sending to the Bursar's Office.
  • Maintained and monitored front desk operations such as answering telephones, and routing calls to appropriate staff members.
  • General office duties - Answer phones, light typing, filing, front desk operations, greeting clients.
  • Coordinated front desk, issued permits, collected fees, and distributed informational materials to the public.
  • Performed front desk duties; monitored faculty office schedules, made appointments, and responded to inquiries.
  • Front Desk, Data Entry job updating and helping patients details and providing guidance over phone call.
  • Supervised front desk, answered phones, translate verbally or in writing, informed and directed people.
  • Provide administrative support to a staff of seven on a daily basis and provide front desk coverage.
  • Front Desk Coordinating phone calls with multiple lines, patient registration and discharge, collection of co-payments.
  • Covered front desk, answered all incoming calls, transferring them to the appropriate individual.
  • Performed front desk reception duties: greeting, referral, messaging and inquiry trouble shooting.
  • Maintained order and organization of supply closet, workroom, and front desk area.
  • Provided physician and patient liaison while ensuring a smooth operation of the front desk.

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24. Internet

average Demand
Here's how Internet is used in Administrator Secretary jobs:
  • Utilized intranet / internet to research materials and information.
  • Maintained building website using SOCS internet/website software.
  • Respond to telephone calls, written correspondence, and internet correspondence about Tony's Pizza and Red Baron Pizza promotional items.
  • Research on Internet with respect to various subjects and helping to set up a website and various administrative work.
  • Use of various spreadsheets: Excel, Access, Microsoft Word, and internet for researching information.
  • Used Word, Excel, and did many searches on the internet for information.
  • Conducted extensive and comprehensive research via databases, the internet, and Government agencies.
  • Handled inquiries via Internet and telephone to provide information and procedure for potential customers.
  • Mined internet and additional resources for potential clients throughout the state of California.
  • Researched internet sites, newspaper, various sources and developed listing of auction/sales.
  • Provide research support and basic information for teachers and staff utilizing the internet.
  • Gathered and conducted research for special projects via internet, publications and library.
  • Worked on internet based programs and did excel spreadsheets and used Microsoft word programs
  • Experience with internet, web-pages, accessing information, downloads and scanning.
  • Experience in utilization of the Internet or other online data system.
  • Prepare UPS labels for shipping of letters and packages through Internet.
  • Entered on internet daily changes in client base and office management.
  • Handle Invoices, track renewals, order supplies via internet.
  • Researched information via the Internet for various projects as assigned.
  • Processed phone line and internet accounts for new clients.

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25. HR

average Demand
Here's how HR is used in Administrator Secretary jobs:
  • Gathered, tracked and disseminated vital Divisional/Departmental Information through reporting, correspondence, verbal and other acceptable communication methods.
  • Cleared financial debt in six months as financial administrator Organized and streamlined business processes Increased organization members through marketing
  • Composed correspondence and bulletin announcements for director and recruiters for distribution throughout company and to external candidates.
  • Answered telephones and took accurate messages, maintained & monitored calendars through communication with top-level executive officers.
  • Provided secretarial/administrative support under three administrators, with statistical reporting of clinic (database) operations.
  • Provided professional support to assigned Administrative Directors, and various Nurse Managers throughout the facility.
  • Dispatched workers to pick-up locations and verified locations of workers through 2-way communication.
  • Supported through personal document management, calendar organization and collateral preparation for meetings.
  • Maintain accurate administration of all church records through detailed bookkeeping processes.
  • Maintained customer equipment files and follow-through of engineering changes to equipment.
  • Requisitioned supplies and equipment through Banner finance and maintained an inventory.
  • Scheduled psychiatric appointments for clients receiving assistance through Horizon House.
  • Provided administrative support to three physicians and their coordinators.
  • Coordinate all Hazardous Materials Waste disposals throughout the facility.
  • Provided confidential administrative support to three Labor Relation Consultants.
  • Implemented and organized clerical system throughout the department.
  • Provide academic administrative support for three faculty members.
  • Documented member attendance through electronic member tracking system.
  • Provided secretarial and administrative support through temporary assignments.
  • Experienced synchronizing bank statements with monthly financial activities.

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26. Fax Machines

average Demand
Here's how Fax Machines is used in Administrator Secretary jobs:
  • Managed the efficiency of office equipment such as fax machines, corporate copiers, typewriters, transcription equipment, and switchboards.
  • Utilize various office equipment such as calculators, phones, copier, printing, fax machines and processes credit/debit card transactions.
  • Developed Patient Rapport, familiar with HIPPA regulations, medical software, computers, copiers, scanners, fax machines.
  • Operated standard office equipment that included word processing and office equipment such as copiers, fax machines, etc.
  • Make travel arrangements; manage state property, and order new equipment such as: fax machines and Xerox.
  • Used various office equipment including Word Processors, Fax machines, IBM compatible computer and dictation.
  • Served as key operator for copy and fax machines as well as postage machine.
  • Operate fax machines, video-conferencing, and phone systems along with other office equipment.
  • Operate office equipment such as fax machines, copiers and phone systems, etc.
  • Scheduled routine maintenance and repair for departmental copier, printers and fax machines.
  • Utilized basic office equipment such as printers, copiers, and fax machines.
  • Used office equipment such as copiers, fax machines, and calculators.
  • Operated equipment such as fax machines, copiers, printers.
  • Operated office equipment fax machines, copiers, and printers.
  • Operated copiers, phone systems, computers, fax machines.
  • Operate copy and fax machines, and organize files.
  • Operated fax machines, copiers and computers.
  • Maintained maintenance on copy and fax machines
  • Used copier and fax machines.
  • Operate office machines, such as photocopiers and scanners, fax machines, voice mail systems and personal computers.

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28. Quickbooks

average Demand
Here's how Quickbooks is used in Administrator Secretary jobs:
  • Managed fireworks inventory through QuickBooks and processed customer wholesale orders.
  • Perform accounting functions including Accounts Payable, Receivable and bank account reconciliation relative to customers and vendors utilizing QuickBooks Pro.
  • Devised and maintained office systems to efficiently deal with paper flow, also created invoices using QuickBooks.
  • Support Office Manager with daily duties, data entry to QuickBooks and update employee payroll information.
  • Used QuickBooks to keep track of sales, make customer invoices, and reconcile accounts.
  • Created accounts into QuickBooks for released sentence inmates and prepared invoice to released inmates.
  • Processed estimates and work orders on QuickBooks, and assisted with invoicing if needed.
  • Tracked all wholesale invoices in QuickBooks to ensure payments were made correctly and timely.
  • Create documents using Microsoft Office, Outlook, Excel, Word and QuickBooks.
  • Created Standard Operating Procedures for use of QuickBooks record keeping entry.
  • Total cash drawer, complete reports in QuickBooks and deposit.
  • Set up new wholesale customers in QuickBooks and on website.
  • Maintain QuickBooks accounts daily and reconcile with bank statements monthly.
  • Have been using QuickBooks Pro as main bookkeeping program.
  • Updated inventory in QuickBooks as needed to maintain accuracy.
  • Utilize QuickBooks to maintain both Escrow and Business accounts.
  • Set up the company on QuickBooks.
  • Handled entering weekly payroll in QuickBooks.
  • Developed and implemented new filing system for QuickBooks which resulted in increased company efficiency and productivity.
  • Prepared financials for grant applications using QuickBooks, reviewed grant applications for accuracy.

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29. Appropriate Person

average Demand
Here's how Appropriate Person is used in Administrator Secretary jobs:
  • Respond to public inquiries, providing information and directing callers to appropriate person/department.
  • Assisted students encountering problems with resolution and/or directed students to the appropriate person.
  • Processed Workers' Compensation forms and forwarded information to appropriate persons.
  • Received visitors; answered inquiries personally or referred to appropriate personnel.
  • Handle emergency situations and notify appropriate personnel for resolution.22.
  • Channeled sensitive situations and confidential documents to appropriate persons.
  • Responded to visitor/caller inquires and referred to appropriate person.
  • Distributed inter-office and incoming mail to appropriate personnel.
  • Served as Office Manager, organizing the flow of all incoming correspondences by logging and assigning materials to appropriate personnel.
  • Front desk customer service, answering telephones, screening and directing calls to appropriate personnel or departments and/or taking messages.
  • Received incoming telephone calls, provided answers to routine inquiries and referred all other inquiries to the appropriate personnel.
  • Welcomed on-site visitors, determines nature of business, announces visitors to appropriate personnel, directs visitors as needed.
  • Notified staff members of visitors' and/or callers taking messages and passing them along to the appropriate person.
  • Answered incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
  • Answer incoming calls, forward the calls to the appropriate person, or take detailed messages.
  • Perform daily data entry of all received checks into computer log and hand-deliver to appropriate personnel.
  • Prepared agenda items, minutes pertaining to specific meetings, and distributed them among appropriate personnel.
  • Received calls and delivered messages or transferred calls to voice mail when appropriate personnel were unavailable.
  • Assist Supervisor in the process of preparing grant documents to be mailed out to appropriate persons.
  • Advised callers and/or callers taking messages and passing them along to the appropriate person.

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30. Confidential Information

low Demand
Here's how Confidential Information is used in Administrator Secretary jobs:
  • Maintain personnel records such as awards, performance evaluations/ratings and position descriptions and other confidential information for the Department.
  • Maintained confidential information while managing daily operations of department and interacting with senior level management and executives.
  • Compose routing correspondence, process sensitive and confidential information along with general verbal instructions as needed.
  • Composed confidential information, pertaining to faculty evaluations, search committee recruitment and merit increases.
  • Processed, prepared and proofread confidential information, correspondences and memorandum.
  • Treated high confidential information according to State and Federal guidelines.
  • Typed confidential information pertaining to employees and Federal Government Regulations.
  • Handle confidential information for students concerning counseling and discipline issues.
  • Manage confidential information in a respectful and timely manner.
  • Handled highly confidential information regarding both employees and physicians.
  • Managed confidential information related to patient and hospital matters.
  • Handled confidential information with discretion and respect for privacy.
  • Handled confidential information about new products and projects.
  • Exercised discretion and maintained confidentiality of confidential information.
  • Maintain security & high level of confidential information.
  • Maintained confidential information regarding each individual's case.
  • Relayed confidential information and gathered information for reports.
  • Maintain church member records and confidential information.
  • Transcribed tapes containing technical and confidential information.
  • Entrusted with privileged, confidential information.

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31. Office Operations

low Demand
Here's how Office Operations is used in Administrator Secretary jobs:
  • Implement a system for general office operations including answering phones, receiving and disseminating mail and operating and maintaining office equipment.
  • Provided fundamental support to Director of Admissions and Financial Aid Coordinator while assisting with day-to-day office operations.
  • Organize and coordinate office functions activities and communications to assure efficient and effective office operations.
  • Ensured smooth and consistent office operations for division of a leading wildlife conservation organization.
  • Scheduled/coordinated appointments, meetings as well as routine office operations and maintained management calendars.
  • Coordinated office operations, kept supervisors calendar and made travel and meeting arrangements.
  • Participated in team activities to develop processes/procedures to improve office operations.
  • Scheduled/coordinated appointments, meetings as well as routine office operations.
  • Managed the office operations and provided administrative support to staff.
  • Served as communication hub ensuring smooth and efficient office operations.
  • Managed the daily outer-office operations of Educational Support Services.
  • Coordinated office operations, correspondence and employee data.
  • Assisted the Director of Graduate Admissions in all phases of office operations and was responsible for operation in his absence.
  • Run everyday office operations: Billing, filing, data entry, purchase orders, month end reconciliation.
  • Process a variety of transactions, forms, documents and records associated with office operations.
  • Directed day-to-day office operations, providing fundamental support to 3 branches and the Marketing team.
  • Directed daily office operations and managed budget of $500K for public affairs office.
  • Manage daily office operations such as maintaining accurate records for all business supplies.
  • Achieved diverse company goals and effective patient care office operations in many aspects.
  • Manage daily office operations, Payroll, Accounts Payable, and Accounts Receivable.

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32. Bank Deposits

low Demand
Here's how Bank Deposits is used in Administrator Secretary jobs:
  • Prepared bank deposits, controlled inventory, and maintained equipment and technology requirements.
  • Reconcile statements and facilitate bank deposits.
  • Opened and closed the store, including counting cash, opening and closing cash registers and making bank deposits.
  • Served as bookkeeper for the school, counted money, made bank deposits, and calculated payroll hours.
  • Maintained all staff's sick and vacation leave, balanced general ledger and prepared weekly bank deposits.
  • Prepared daily bank deposits; supervised the company petty cash system, and posted incoming daily receipts.
  • Answered daily e-mails from old and new customers, wrote thank-you letters, daily bank deposits.
  • Bank deposits for all areas of the health center, including banking for the pharmacy.
  • Handled all major financial dealings like accounts payable and receivables, bank deposits, etc.
  • Prepare funds for bank deposits, makes deposits and records transactions following state regulations.
  • Processed travel arrangements, maintained inventory records, processed bank deposits, issued invoices.
  • Prepared daily cash receipts and daily bank deposits to Press account including credit transactions.
  • Received and posted payments, balanced cash till, and prepared bank deposits.
  • Answer phones, filing, copying, bank deposits, and bulk mailing,
  • Handle bank deposits and track trust and operating bank accounts for the firm.
  • Prepared bank deposits and giving records for the IRS and yearly giving receipts.
  • Prepared and make bank deposits, monthly bank reconciliations for five separate accounts.
  • Set up and manage daily paperwork, payroll, and bank deposits.
  • Reviewed bills for accuracy, made bank deposits and escrow payments.
  • Received all money, recorded all transactions, made all bank deposits

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33. Conference Calls

low Demand
Here's how Conference Calls is used in Administrator Secretary jobs:
  • Organized and coordinated staff meetings, arrange teleconference calls, and evaluated importance of incoming telephone calls for office management.
  • Coordinated and maintained monthly conference calls, recorded meeting minutes, set-up and maintained administrative records/files.
  • Managed conference room calendars and coordinated conference calls and meetings.
  • Coordinated management meetings, conference calls and travel arrangements.
  • Perform clerical functions which included data entry, copying, filing, preparing correspondence, arranging conference calls, scheduled meetings.
  • Answer 5-line phone, schedule meetings, conference calls, and carry out assignments from Regional and District Managers.
  • Performed clerical functions such as; preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
  • Managed reservations, organized conference calls, and addressed the needs and concerns of the guests as needed.
  • Maintain calendar for AVP and schedule appointments, meetings or conference calls, as well as travel arrangements.
  • Coordinate and organize meetings, conference calls, video conferences and secure facilities, equipment for off-site meetings.
  • Arranged and attended legal meetings, such as client interviews, hearings, depositions and conference calls.
  • Coordinated travel planning, meeting planning, conference calls, maintained calendars and provided phone coverage.
  • Set up three way conference calls for the Judge and for the State Mediator when needed.
  • Initiated or engaged in communications with clients or prospective clients to arrange meetings or conference calls.
  • Arrange for large conference calls or meetings, setting up rooms and ordering catering services.
  • Created and edited registrations /mailing lists for fifteen (15) audio conference calls.
  • Coordinated office functions, including calendar management, client meetings, and conference calls.
  • Scheduled meetings, arranged conference calls, and coordinated workshops, visits and tours.
  • Answer, screen and appropriately direct in-coming calls in addition to coordinating conference calls.
  • Coordinate and set up high level conference calls, board and management meetings.

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34. Administrative Functions

low Demand
Here's how Administrative Functions is used in Administrator Secretary jobs:
  • Planned, coordinated, and supported daily operational, executive, and administrative functions within dynamic, fast-paced environment.
  • Performed advanced level of administrative functions for Managing Director of Computer Operations Software and other professional programming personnel.
  • Supervised all administrative functions including preparation of reports, directives and correspondence for the administrator and eighteen supervisors.
  • Maintained daily operations of senior-level executives in multiple business units by managing and executing administrative functions.
  • Facilitated efficient and effective administrative functions to include Registrar's complex meeting scheduling and calendar management.
  • Established, Organized and maintained record-keeping systems for correspondence, records and administrative functions.
  • Support assigned administrative personal for the purpose of providing assistance with their administrative functions.
  • Coordinated with Department Administrator to ensure administrative functions are executed efficiently.
  • Offered support to Residents through administrative functions required by department leadership.
  • Performed a wide variety of administrative functions supporting physicians and academic faculty
  • Performed a variety of administrative functions to support team collaboration.
  • Supported three Product Managers with daily operational and administrative functions.
  • Performed general office and routine administrative functions.
  • Perform various personnel administrative functions as needed.
  • Performed a combination of routine and varying administrative functions to implement the office's administrative programs, policies and procedures.
  • Plan and manage the day-to-day administrative functions for the facility including coordinating tasks with 16 employees working in various capacities.
  • Finalized director and staff travel, coordinated work flow, confirmation of meeting rooms, general administrative functions.
  • Perform full administrative functions of a highly confidential nature in the Office of the President/Chief Executive Officer.
  • Perform various clerical or administrative functions, such as ordering and maintain an inventory of supplies.
  • Performed administrative functions in the area of Workers' Compensation with light personal injury with litigation.

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35. Office Staff

low Demand
Here's how Office Staff is used in Administrator Secretary jobs:
  • Coordinated with office staff and management in preparation of annual organizational budget.
  • Provided general secretarial and administrative support for various departmental office staff.
  • Supervised small office staff with delegation of appropriate assignments.
  • Trained and supervised additional office staff.
  • Manage staff 100+ on site which included Certified Teachers, Instructional Assistants, Related Service Providers, and Front Office staff.
  • Supervised 5 office drivers and 3 other office staff, coordinated hiring activities for local staff and assisted all hiring processes.
  • Work with Maintenance staff, office staff, and customers within the hospital, taking calls and dispatching workers where needed.
  • Worked diligently with office staff on multiple projects, often times serving as the coordinator or first point of contact.
  • Supervised the other administrative office staff, managed meeting and travel schedules, and was responsible for processing office records.
  • Interview new office staff as well as train, handle performance reviews, schedule, employee relations and process payroll.
  • Worked with office staff of 25 secretaries and 15 physicians directly assisting them to achieve the best possible patient care.
  • Provided full-scale administrative support for the main office staff, including the Director, Business Director and Financial Controller/Plant Manager.
  • Provided software training and support to remote office staff, and drafted technical user manuals and documentation of procedures.
  • Assist the Migrant Education Regional Office staff with general office duties including travel, correspondence, and purchasing.
  • Prepared all Personal Property forms, Vehicle reports, and Property Inventory documents for Warden's office staff.
  • Oversee and schedule office staff, student assistants, volunteers and provide a wide variety of written materials.
  • Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll for office staff.
  • Enter requisitions and purchased orders for the office staff and entered the annual budget for our departments.
  • Established a proper filing system, and required all office staff to use and maintain the system.
  • Support billing office staff including answering multiple line phones, outages, and other areas as needed.

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36. Committee Meetings

low Demand
Here's how Committee Meetings is used in Administrator Secretary jobs:
  • Gathered data and prepared complex financial and productivity reports to be presented at Utilization and Resource Management Committee meetings.
  • Recorded and reported monthly minutes of various executive level committee meetings.
  • Planned, coordinated and attended Labor Relations Management Committee meetings.
  • Prepared and delivered resident applications for committee meetings.
  • Schedule Policy Management Steering Committee meetings.
  • Organize semi-annual Law Alumni Association Board of Directors, Law Foundation, Inc., and Finance & Investment Audit Subcommittee meetings.
  • Filled in for Administrative Assistant during her six-month leave of absence, recording minutes at board and various committee meetings.
  • Scheduled, recorded, transcribed, and distributed minutes for Joint Commission, Critical Incident, Staff and Committee meetings.
  • Control and coordinate all committee meetings, programs and event scheduling for the Temple with high level calendar management.
  • Prepare DMV economic impact reports to the Deputy Commissioner for legislative committee, prepare presentations for subcommittee meetings.
  • Prepared documents for the Policies and Procedures Committee meetings/kept track of the policies for the clinical services departments.
  • Represented department at monthly committee meetings, preparing and updating agendas for committee and Board of Supervisors.
  • Coordinated general staff, department and committee meetings, including agendas, minutes and rotation schedules.
  • Scheduled meetings, answered phones, and recorded monthly minutes for Medical Staff Executive Committee meetings.
  • Transcribe minutes for Board meetings, committee meetings and other various meetings within the SWMB.
  • Maintained all files, permanent records, and Minutes of all Board and Committee meetings.
  • Organized committee meetings, took and prepared minutes, and distributed them via email.
  • Assisted in all aspects of planning two annual conventions and several annual committee meetings.
  • Participate in AVP-chaired committee meetings, preparing agendas, documentation, and minutes.
  • Attend various hospital committee meetings, transcribe, daily correspondence and dictation.

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37. Administrative Tasks

low Demand
Here's how Administrative Tasks is used in Administrator Secretary jobs:
  • Complete certain administrative tasks as required or as assigned by manager for effective office and/or departmental management.
  • Handled general administrative tasks, including correspondence, data entry and document management.
  • Performed a variety of administrative tasks related to administrative support services.
  • Performed day-to-day administrative tasks alongside the company's administrative team.
  • Execute administrative tasks relating to any facility conference or fundraiser.
  • Assist Director of Technology and technology team with administrative tasks.
  • Supported international admissions and advising team with administrative tasks.
  • Perform various administrative tasks for Assistant Director and Engineering employees
  • Supported Commercial Group Division Manager with administrative tasks.
  • Performed Administrative tasks regarding Project budgets and schedules.
  • Handled high-level administrative tasks within busy office.
  • Assist General Manager/CEO with administrative tasks.
  • Perform secretarial and Administrative tasks.
  • Worked closely with Department's Division Director, compiling data, preparing special reports and performing complex administrative tasks as needed.
  • Provided direct administrative support to the Manager of the Edwards Television Network and performed basic administrative tasks for department staff.
  • Process administrative tasks such as accounts receivable sale order invoicing, credit cards, international shipments and balancing.
  • Performed various administrative tasks for the President, Vice President and Estimator * Responsible for weekly payroll
  • Provided guidance in administrative tasks which included preparation of correspondence, reports, and travel orders.
  • Provided administrative tasks such as typing, filing and compiling information for meetings and reports.
  • Perform responsible, confidential, and varied secretarial and administrative tasks for the street department.

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38. Attendance Records

low Demand
Here's how Attendance Records is used in Administrator Secretary jobs:
  • Maintained time and attendance records and similar administrative duties.
  • Maintain attendance records for department and generate bi-monthly payroll.
  • Maintained attendance records of 6 departmental personnel and provide information, guidance and advice to team members on regulations and policies.
  • Keep time/attendance records, and work schedules; prepare travel vouchers, schedule meetings, and make reservations for branch personnel.
  • Record each employee sick and vacation accruals and time taken; maintain daily attendance records, and doctor's excuses.
  • Collected and prepared operating reports such as time and attendance records, terminations, new hires, and transfers.
  • Perform general tasks such as filing, faxing, copying, typing correspondence, attendance records and ordering supplies.
  • Maintain student attendance records, prepare staff and Business Advisory Council minutes, and videotape student practice interviews.
  • Typed reports such as contact sheets (disciplinary action forms), attendance records, memos, etc.
  • Submitted weekly attendance and overtime for 14 departments to Payroll and maintained attendance records for staff of 140.
  • Maintain attendance records for students; call parents on attendance, prepare and deliver notes to teachers.
  • Revamped filing system for former students' academic records; generated attendance records and other required reports.
  • Maintained time and attendance records for 55 employees, which included adjustments most adjustments to hours/pay.
  • Maintained time and attendance records for all personnel utilizing the agency's own automated system.
  • Maintained attendance records and department files, ordered supplies, and provided general office administration.
  • Maintained staff attendance records for vacation, sick days, personal time, and evaluations.
  • Maintained the compensation and attendance records for the department which consisted of approximately 135 employees.
  • Maintained data for Time & Attendance system and prepared attendance records for management staff.
  • Proofed and maintained all time and attendance records for branch including 10 regional offices.
  • Maintained attendance records, paid monthly departmental phone bills, mailed foreign exchange newsletter.

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39. General Public

low Demand
Here's how General Public is used in Administrator Secretary jobs:
  • Communicate effectively with superiors, subordinates, other division personnel and the general public.
  • Responded to requests for information from students, staff and the general public regarding District programs, policies procedures and regulations.
  • Answer phones, assist general public and City Department's with information related to the Purchasing Division and City of Irving.
  • Maintain positive relationships with parents, students, general public, community groups, and professional organizations in representing the principal.
  • Maintained confidential files and handled complaints from the general public and directed complaints to the proper administrator for resolution.
  • Provide phone coverage when needed, directing the public to various departments, answer general public's questions.
  • Directed the activity of visiting officials, outside representatives and the general public who visited the physical location.
  • Coordinate appointments or visits between the Sheriff and general public, taking notes or providing information as needed.
  • Establish and maintain effective working relationships with Officials, other agencies, fellow employees and the general public.
  • Interacted with employees, vendors, students, and the general public in a professional courteous manner.
  • Maintained effective working relationships with agency personnel, regional and state offices, and the general public.
  • Take all incoming calls for Administration from within the clinic and from the general public.
  • Liaised between the Dean and faculty, staff, university community and the general public.
  • Create and manage surveys to be completed by employees and general public using Survey Monkey.
  • Assist the general public, inmates and legal counsel with aspects of the jail.
  • Provided the general public with information regarding the Europe and New Independent State Program.
  • Responded to calls from general public, requesting cookie sale information or filing complaint.
  • Processed requests for digital court recordings from attorneys, judges, and general public.
  • Order supplies and materials for displays, makes presentations to organizations and general public.
  • Assisted general public in obtaining traffic crash reports, toxicology reports, etc.

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40. Statistical Reports

low Demand
Here's how Statistical Reports is used in Administrator Secretary jobs:
  • Assist with preparing the monthly and quarterly statistical reports, utilizing complex statistical knowledge of contractual performance measures.
  • Tracked brand's sales performance against competitors and incorporated figures into statistical reports for presentation to senior-level management.
  • Provided high-level administrative support by conducting research, preparing statistical reports, handling information requests.
  • Created standardized and statistical reports in established format that involved research and verification of data.
  • Consolidated monthly reports obtained from various departments; prepared statistical reports for senior management.
  • Assisted Divisional Managers with filing accident/incident reports and created customer service statistical reports.
  • Managed payroll on a bi-weekly basis, prepared department monthly statistical reports.
  • Established goals with developing and maintaining various monthly/quarterly statistical reports and projects.
  • Compiled and analyzed statistical reports for Annual Performance Reports for management.
  • Generated monthly travel statistical reports and processed spreadsheets for travel incentives.
  • Prepare monthly statistical reports for Judge and administrator.
  • Compiled and submitted budget/fiscal documents and statistical reports.
  • Prepared statistical reports and agency-wide projects.
  • Completed and typed statistical reports.
  • Complete statistical reports as required.
  • Prepared invoices, reports, memos, letters, financial statements, and statistical reports; utilizing Microsoft Word and Excel.
  • Provided memos, email and fax, and type statistical reports as needed, coordinates manager's schedule and establish appointments.
  • Assist in the elaboration of statistical reports, such as sales forecasts and comparisons including price increases for board discussions.
  • Created all statistical reports regarding CPS - Central Intake, and forwarded to the appropriate program managers for each districts.
  • Compile, reviews, data-enter and process Monthly Staffing Reports and Statistical Reports for Hospital Director and enter DCDS Payroll.

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41. Computer System

low Demand
Here's how Computer System is used in Administrator Secretary jobs:
  • Computerized billing for sub-specialty clinics and hospital billing via hospital computer system.
  • Maintained department's microcomputer system and coordinates service calls when necessary.
  • Developed and implemented a filing system by using computer system.
  • Developed computer systems and filing systems for company.
  • Prepared overtime and straight time reports for employees with excel spreadsheet; enters hours worked for seasonal employees into computer system.
  • Worked with Word Perfect 5.1, Lotus 123 and the in-house mainframe computer system to report on patient survey information.
  • Operated NCR Mini Tower Computer System with Q-One Word Processing Program, also operated Macintosh SE Super Drive Computer.
  • Operated the computer system used for EMIS and submitted district EMIS reports as mandated by the State of Ohio.
  • Open up new offices in storm damaged areas and set up phone systems and computer systems for new office.
  • Use word processing equipment and input or retrieve data or prepare reports using an on-line or personal computer system.
  • Make data entry in the computer system the HOA payments, make payments receipts and prepare bank deposits.
  • Train and orient new employees and graduate assistants on policies and procedures, computer system and office machines.
  • Scan documents into the computer system, batch forms/communications for distribution and enter into system for Exemptions Unit.
  • Compile Data and input into Computer Systems, handle correspondents, kept files and record for loans department.
  • Prepared and distributed user newsletter providing updates on new features of the computer system as updates were made.
  • Collect incoming quarterly labor reports and accident reports and enter into computer system, FileMaker Pro.
  • Download all patient photographs that are taken and upload those into patient folders in computer system.
  • Assisted with training of City Officials for new computer systems replacing older manual systems-Excel and Word.
  • Worked with Human Resources computer systems and departmental managers to maintain compliance with JCAHO requirements.
  • Switched the company over from an all paper filing system to using a computer system.

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42. Student Records

low Demand
Here's how Student Records is used in Administrator Secretary jobs:
  • Utilize computer software to created databases to input, organize and modify academic assessment of administrative and student records.
  • Reviewed Student records for completeness and filed records in alphabetic and numeric order.
  • Provided proper documentation of disbursement of student records.
  • Maintained student records and organized graduation ceremonies.
  • Maintain confidential student records and reports
  • Maintained all forms required by Administration, DESE, Leas, Health, Fire and Building Departments, and student records.
  • Served as the Elementary School Secretary maintaining all student records and files in accordance with Indiana State Regulations for grades K-6.
  • Maintain student records; work with the maintenance department with general maintenance issues, handle radio traffic along with intercom traffic.
  • Maintain all student records with a high emphasis on accurate record keeping by purging and researching state regulations and records.
  • Maintained records control, all office correspondences, filing, student records, and office supply purchasing and receiving.
  • Establish, maintain, and update files, databases, records, and other documentation vital to student records.
  • Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
  • Implemented a student information system compatible with the size of the school to keep track of student records.
  • Entered and maintained student records and other required information in the Student Information System (SIS).
  • Implemented a color-coding system for student records, resulting in greater efficiency for faculty meeting with students.
  • Examined student records and carried out background checks to prepare 140+ bar forms and other documents monthly.
  • Maintained accurate student records, and manage the student tracking database in accordance with federal regulations.
  • Provide Records Management for student records, employment records, financial records, and legal records.
  • Provided support services for the law librarians, prepared course handouts, and maintained student records.
  • Typed letters, student records, reports, memos, and monthly statements for the Dean.

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43. Kronos

low Demand
Here's how Kronos is used in Administrator Secretary jobs:
  • Realize purchase orders on Banner System and the attendance of the personnel on KRONOS system.
  • Maintained new timekeeping system, KRONOS, tracked and reconciled employee benefit hours for payroll.
  • Time correction forms processed and entered using KRONOS software.
  • Managed and verified employee times/kronos.
  • Managed Timekeeping for 150+ (manually & electronically processed) through the One-Staff and Kronos systems -low adjustment rate.
  • Created spreadsheets for various departments to maintain employee work schedules and transferred information into Kronos payroll system.
  • Helped with Kronos (Time Keeper for payroll), collect data for the OR Director.
  • Job Duties: Run service reports daily for bi-weekly payroll and enter totals into KRONOS.
  • Assisted lab specialist with questions regarding Human Resources policies and procedures Kronos time adjustments.
  • Tracked, maintained, and trained employees on electronic timekeeping system (KRONOS).
  • Prepared Kronos/payroll for the Security department, which consisted of 18 employees.
  • Process and maintain Kronos records for staff of seven for payroll.
  • Prepared biweekly payroll edits for 130 pharmacist and technicians using Kronos.
  • Processed check requests, purchase orders and payroll information using Kronos.
  • Input payroll data into Kronos time system and verified payroll.
  • Monitored timecards for accuracy via KRONOS for approximately 30 employees.
  • Process payroll using Kronos for one clinic for 50+ employees.
  • Maintained Kronos payroll files for Classified and Unclassified employees.
  • Run reports from Kronos for ED Leadership as requested.
  • Maintain Kronos system for attendance of all employees.

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44. Insurance Companies

low Demand
Here's how Insurance Companies is used in Administrator Secretary jobs:
  • Prepared confidential communications and documentation, collaborating with clinical staff, patients and insurance companies.
  • Supplied pertinent medical documentation to obtain prior-authorization from the insurance companies for diagnostic testing.
  • Communicate with patients and insurance companies regarding eligibility, coverage and policy issues.
  • Ensured timely and accurate claim processing by managing relationships with insurance companies.
  • Contacted insurance companies to obtain prior authorization for procedures and hospital admissions.
  • Verified payments to insurance companies and review accuracy according to contract guidelines.
  • Scheduled appointments, communicated with customers, corresponded with different insurance companies.
  • Obtain referral and authorization from insurance companies or primary care physicians.
  • Communicate with insurance companies regarding appliance parts back orders and availability.
  • Contacted insurance companies frequently regarding insurance discrepancies and payment issues.
  • Fax clinical information to insurance companies for concurrent review.
  • Performed bookkeeping and billing customers or insurance companies.
  • Interfaced with insurance companies, predominantly MaineCare.
  • Communicated with insurance companies regarding records.
  • Credentialed providers with insurance companies.
  • Track CPR/First Aid certification and TB results, therapists' licenses and malpractice, contracts with insurance companies.
  • Complete utilization reviews on cases assigned, place payer calls to various insurance companies, and enter data.
  • Maintained relationships with insurance companies, verified patient insurance coverage, and handled submissions of insurance claims.
  • Process medical record requests from attorneys, insurance companies, audits, patients and subpoena's.
  • Work to resolve EOB issues from insurance companies that are not paid or are paid incorrectly.

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45. High Volume

low Demand
Here's how High Volume is used in Administrator Secretary jobs:
  • Responded to extremely high volume of customers and determined appropriate action daily.
  • Typed/edited/formatted high volume of research papers for publication in medical journals.
  • Managed a high volume of incoming calls, providing quick and accurate information to individuals with inquiries, requests or issues.
  • Provided exceptional administration assistance, which included managing high volume phone calls and responding to range of inquires.
  • Process and ensure timely & prompt flow of the high volume of online store & telephone orders.
  • Answered and screened a high volume of calls; prioritized and followed through until resolution was achieved.
  • Responded to a high volume of telephone and in-person inquiries from clients with ease and professionalism.
  • Assisted support staff, data entry responded to & redirected a high volume of incoming calls.
  • Screen high volume phone lines and research data base for customer complaints and inquiries.
  • Answered high volume phones and serviced clients in a high volume call center.
  • Screen and prioritize a high volume of incoming phone calls for seven physicians.
  • Open office, answer and direct a high volume of phone calls.
  • Answered high volume incoming calls and in-person requires from management and staff.
  • Respond to a high volume of phone calls and student traffic.
  • Fielded a high volume of calls from patients regarding their bill.
  • Handled high volumes of customer contacts and follow-up calls.
  • Screened/distributed high volume of incoming calls and mail.
  • Organized files, developed spreadsheets and scanned documents.Received and screened a high volume of internal and external communications.
  • Managed high volume office and assistant to Operations Manager comprising of 55 production and staff employees and $100M operating budget.
  • Answered high volume of incoming calls on multi-lined phone and in-person inquiries from clients and colleagues, opened and distributed mail.

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46. Student Workers

low Demand
Here's how Student Workers is used in Administrator Secretary jobs:
  • Provided advanced administrative, management, web, and educational support for Family Resource Management Specialists; supervised student workers.
  • Trained and supervised 2-5 student workers for department administration and advising office.
  • Trained and managed student workers and achieved significant improvements in their productivity.
  • Supervised student workers and scheduled student volunteer opportunities.
  • Conducted annual evaluations of student workers.
  • Supervised student workers and secretarial staff.
  • Graduate assistants and student workers timekeeper.
  • Supervised and monitor student workers.
  • Assisted Counselors with scheduling, managed student workers and organized weekly meetings for the Special Programs Director to attend alternative schools.
  • Monitored financial data to ensure maximum usage with no overages for payment of wages from grant funding for student workers.
  • Prepared contracts for faculty, staff, or student workers and followed all processes to accurately submit the paperwork.
  • Train and instruct student workers in job duties and company policies or arrange for training to be provided.
  • Maintained budget for eight directors along with the Dean totaling $1,594,373.53 and supervised five student workers.
  • Managed the student workers recruitment process; worked with HR to have vacancies posted and properly promoted.
  • Figure time cards for student workers and keep accurate record of amount of wages expended during semester.
  • Prepared payroll for work study students, graduate student, student workers and support staff.
  • Served as Administrative Secretary for three staff professionals; supervised receptionist and three student workers.
  • Organize and coordinate with main office and student workers for mass distributions to 1,600 students.
  • Recruited, supervised and trained student workers and graduate interns on office procedures.
  • Coordinated and processed new hire paperwork for student workers, faculty and volunteers.

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47. Suite

low Demand
Here's how Suite is used in Administrator Secretary jobs:
  • Compiled student information utilizing Microsoft Suite 2007.
  • Acted as secretary/receptionist within Administrative Suite.
  • Performed administrative duties, utilized MS Office Suites; access, and word applications for the sales department.
  • Trained end-users in Windows and Word Perfect Suite Performed data entry into the student information system as required.
  • Contributed as a team member to serve in capacities to suite business goals, and budgets.
  • Use Microsoft Office Suite to create documents, forms, charts and tables.
  • Utilized Microsoft Office Suite, Word, Excel, PowerPoint, and Outlook.
  • Cover front desk of Cardiology Suite when they have their monthly meetings.
  • Used office suite software such as Word, Excel, PowerPoint.
  • Composed, edited, prepared correspondences using Microsoft Office Suite.
  • Updated employee credential information via McKesson ANSOS One-Staff Application Suite.
  • Centralize Operation Police Suite and JSIDS alarm system.
  • Maintain cleanliness of the administrative office suite.
  • Prepared correspondence, memoranda and reports utilizing Microsoft Office suite.
  • Use of Microsoft Office Suite including Word, Excel, Access, Publisher, and accounting via Quickbooks.
  • Create Spreadsheets in the Microsoft office suite and Googledocs for various department record keeping.

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48. Medical Records

low Demand
Here's how Medical Records is used in Administrator Secretary jobs:
  • Entered sensitive data for patient demographics, insurance, and medical transcriptions to electronic medical records.
  • Created and implemented a filing and organizational system for medical records and reports.
  • Involved with process of transitioning from paper medical records to computerized records.
  • Provide Administrative Supports for Materials Management and Medical Records Department.
  • Maintain accurate client information within the electronic medical records system.
  • Performed administrative/secretarial duties for the Director of Medical Records.
  • Requested medical records for use in retroactive clinical reviews
  • Requested medical records from the referring facility.
  • Maintained medical records of cardiac participants.
  • Obtained medical records prior to examination.
  • Faxed medical records with authorization.
  • Maintained and ordered inventory items used for the maintaining and development of patient medical records for the utilization of patient care.
  • Manage medical records by pulling folders for upcoming appointments, filing completed and signed records, and other record management activities.
  • Assisted in the management of the front desk in areas of manual scheduling, billing, and medical records management.
  • Helped answered the phones, scheduled appointments, greet and register patients and updated their records in electronic medical records.
  • Created new clinical forms for the medical records and developed spreadsheets as requested by the Director and the Coordinators.
  • Scheduled patient exam appointments, MRI reports, reviewed patient insurance and demographics, Retrieved medical records upon request.
  • Receive all requests for medical records from attorneys, physicians and patients, copy and mail records accordingly.
  • Gathered information requested by the attorney, such as medical records, patient billing documents, record audits.
  • Provided clerical service in the following divisions: Preventive Health Services, Medical Records and Immunizations.

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49. Monthly Meetings

low Demand
Here's how Monthly Meetings is used in Administrator Secretary jobs:
  • Schedule annual and monthly meetings for department heads and organize all necessary paperwork and audio-visual materials for presentations.
  • Conduct semi-monthly meetings with support staff to evaluate and improve administrative procedures.
  • Coordinated and conducted daily/weekly/monthly meetings, appointments and travel arrangements.
  • Conduct monthly meetings to discuss individual student/family concerns.
  • Established monthly meetings and improvements in efficiency.
  • Coordinated hospital-wide monthly meetings and transcribed minutes.
  • Coordinated monthly meetings and prepared agendas.
  • Converse on a daily basis through e-mail, conference calling, or monthly meetings to discuss current and previous council business.
  • Coordinated a separate calendar to schedule other monthly meetings and classes, breakfasts, lunches and dinners with various pharmaceutical representatives.
  • Provide support for the Medical Director and Clinician Staff by coordinating Monthly meetings, preparing agendas, and typing minutes.
  • Maintain and reconcile the school's Safe Account Funds and have bi-monthly meetings with Finance and the School Accountant.
  • Established and organized monthly meetings with city officials and superintendency to include agenda, lunch, and taking minutes.
  • Coordinated weekly reports, weekly/monthly meetings and attended management staff meetings to record and track action items.
  • Coordinated HealthEast Float Pool monthly meetings, performance review paperwork, meeting scheduling and maintain MyTime.
  • Board Secretary for the Emergency Medical Services Board and the Medical Advisory Committee, monthly meetings.
  • Scheduled and held mandatory weekly and monthly meetings with constituents, board members and president.
  • Participate in monthly meetings to keep abreast of updated operations; take and prepare minutes.
  • Serve on the Technology Committee and Safety Committee, maintaining accurate minutes of monthly meetings.
  • Maintained monthly and yearly reports for five centers and prepared them for monthly meetings.
  • Scheduled monthly meetings, made travel and hotel arrangements for supervisor and other staff.

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50. Direct Calls

low Demand
Here's how Direct Calls is used in Administrator Secretary jobs:
  • Answer phones, screen and direct calls, provide information and answer questions in a professional, polite and tactful manner.
  • Direct calls to various departments within the department, agency and other state agencies with the state of Florida.
  • Inventory, Answer/direct calls, schedule appointments, Prepare receipts, payroll, copy, fax, etc.
  • Screen and direct calls, take messages for faculty and staff, lab personnel and residents.
  • Answer phones, handle and direct calls, take messages for managers and programming teams.
  • Process inbound and outbound calls to call center and direct calls to pertinent parties.
  • Answer phone calls, direct calls, take messages handle all incoming email correspondence.
  • Answered telephone calls; took messages, or direct calls to appropriate staff.
  • Answer telephone, screen and direct calls to appropriate staff or state officer.
  • Answer 6 different line extension calls and direct calls to appropriate individuals.
  • Answer all phone calls; direct calls to needed departments or designers.
  • Fax, copy machines answer phone calls direct calls to correct person.
  • Answer phones and handle caller inquiries, take messages and direct calls.
  • Answer telephones, and direct calls to appropriate staff.
  • Answer telephone, redirect calls and take messages.
  • Answer telephones, direct calls, route calls, screen calls, and take messages.
  • Answer multi-line telephone for department and direct calls as necessary giving special attention to calls received for and by Management.
  • Answer phones and direct calls to appropriate extension, receive referrals and distribute them amongst social workers.
  • Answered telephones- direct calls, screen calls and takemessages accurately and legibly.
  • Answered and direct calls to appropriate departments in a professional manner.

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20 Most Common Skill for an Administrator Secretary

Routine Correspondence17.1%
Office Supplies10.3%
Personnel Files8%
Telephone Calls7.9%
Travel Arrangements6.5%
Financial Statements5.8%
Data Entry5.7%
Customer Service5.2%

Typical Skill-Sets Required For An Administrator Secretary

RankSkillPercentage of ResumesPercentage
1
1
Routine Correspondence
Routine Correspondence
13.9%
13.9%
2
2
Office Supplies
Office Supplies
8.4%
8.4%
3
3
Personnel Files
Personnel Files
6.5%
6.5%
4
4
Telephone Calls
Telephone Calls
6.4%
6.4%
5
5
Travel Arrangements
Travel Arrangements
5.2%
5.2%
6
6
Financial Statements
Financial Statements
4.7%
4.7%
7
7
Data Entry
Data Entry
4.6%
4.6%
8
8
Customer Service
Customer Service
4.2%
4.2%
9
9
Purchase Orders
Purchase Orders
4%
4%
10
10
Phone Calls
Phone Calls
3.5%
3.5%
11
11
Meeting Minutes
Meeting Minutes
3%
3%
12
12
Scheduling Appointments
Scheduling Appointments
2.4%
2.4%
13
13
Scheduling Meetings
Scheduling Meetings
2.1%
2.1%
14
14
Staff Members
Staff Members
2%
2%
15
15
Expense Reports
Expense Reports
1.9%
1.9%
16
16
Powerpoint
Powerpoint
1.9%
1.9%
17
17
Word Processing
Word Processing
1.8%
1.8%
18
18
Secretarial Support
Secretarial Support
1.7%
1.7%
19
19
Clerical Support
Clerical Support
1.4%
1.4%
20
20
Special Events
Special Events
1.4%
1.4%
21
21
Special Projects
Special Projects
1.3%
1.3%
22
22
Monthly Reports
Monthly Reports
1.1%
1.1%
23
23
Front Desk
Front Desk
1%
1%
24
24
Internet
Internet
0.8%
0.8%
25
25
HR
HR
0.8%
0.8%
26
26
Fax Machines
Fax Machines
0.8%
0.8%
27
27
Legal Documents
Legal Documents
0.7%
0.7%
28
28
Quickbooks
Quickbooks
0.7%
0.7%
29
29
Appropriate Person
Appropriate Person
0.7%
0.7%
30
30
Confidential Information
Confidential Information
0.7%
0.7%
31
31
Office Operations
Office Operations
0.7%
0.7%
32
32
Bank Deposits
Bank Deposits
0.6%
0.6%
33
33
Conference Calls
Conference Calls
0.6%
0.6%
34
34
Administrative Functions
Administrative Functions
0.6%
0.6%
35
35
Office Staff
Office Staff
0.6%
0.6%
36
36
Committee Meetings
Committee Meetings
0.6%
0.6%
37
37
Administrative Tasks
Administrative Tasks
0.6%
0.6%
38
38
Attendance Records
Attendance Records
0.5%
0.5%
39
39
General Public
General Public
0.5%
0.5%
40
40
Statistical Reports
Statistical Reports
0.5%
0.5%
41
41
Computer System
Computer System
0.5%
0.5%
42
42
Student Records
Student Records
0.5%
0.5%
43
43
Kronos
Kronos
0.5%
0.5%
44
44
Insurance Companies
Insurance Companies
0.5%
0.5%
45
45
High Volume
High Volume
0.5%
0.5%
46
46
Student Workers
Student Workers
0.4%
0.4%
47
47
Suite
Suite
0.4%
0.4%
48
48
Medical Records
Medical Records
0.4%
0.4%
49
49
Monthly Meetings
Monthly Meetings
0.4%
0.4%
50
50
Direct Calls
Direct Calls
0.4%
0.4%

36,668 Administrator Secretary Jobs

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