Administrator secretaries are assistants to managers or higher officers in charge of administrative tasks. Their responsibilities include liaising with an organization's internal departments and in communicating with the general public. They make arrangements and scheduling of meetings, events, and appointments. Sometimes, they assume tasks in clerical and administrative nature. It is also part of their job to work hand-in-hand with executives, managers, and any other personnel in corporations.

Administrator Secretary Responsibilities

Here are examples of responsibilities from real administrator secretary resumes representing typical tasks they are likely to perform in their roles.

  • Manage financial bookkeeping efficiently for the company using QuickBooks.
  • Proofread material for accuracy, correct punctuation, spelling and grammar.
  • Draft, proofread, and distribute correspondence, reports, and presentations.
  • Authorize to process clearance badge requests for all government, contractor and other requests for processing.
  • Process and screen all paperwork to obtain a military security clearance.
  • Carry out operational obligations including payroll, funds allocation for various events.
  • Plan and coordinate luncheons; develop PowerPoint presentations for on-and off-site meetings.
  • Maintain position relate paperwork i.e., payroll records, vacation/sick leave requests and reimbursements according to establish DCSD procedures.
  • Create social media postings, prepare promotional materials, maintain business records, produce PowerPoint presentations, and organize calendar.
  • Communicate effectively with staff/executives-Effective verbal/written communication skills.
Administrator Secretary Traits
Interpersonal skills involves being able to communicate efficiently with multiple people regarding your thoughts, ideas and feedback.
Organizational skills are essential to working as efficiently as possible through being able to focus on projects at hand while also keeping a clean workspace.
Writing skills is important when it comes to clearing expressing yourself in any written document.

Administrator Secretary Job Description

When it comes to understanding what an administrator secretary does, you may be wondering, "should I become an administrator secretary?" The data included in this section may help you decide. Compared to other jobs, administrator secretaries have a growth rate described as "decline" at -7% between the years 2018 - 2028, according to the Bureau of Labor Statistics. In fact, the number of administrator secretary opportunities that are predicted to open up by 2028 is -276,700.

On average, the administrator secretary annual salary is $38,720 per year, which translates to $18.62 an hour. Generally speaking, administrator secretaries earn anywhere from $30,000 to $49,000 a year, which means that the top-earning administrator secretaries make $19,000 more than the ones at the lower end of the spectrum.

As is the case with most jobs, it takes work to become an administrator secretary. Sometimes people change their minds about their career after working in the profession. That's why we looked into some other professions that might help you find your next opportunity. These professions include a service secretary, administrative associate, administrative clerk, and secretary.

Administrator Secretary Jobs You Might Like

Administrator Secretary Resume Examples

Administrator Secretary Skills and Personality Traits

We calculated that 8% of Administrator Secretaries are proficient in Office Procedures, Routine Correspondence, and Customer Service. They’re also known for soft skills such as Interpersonal skills, Organizational skills, and Writing skills.

We break down the percentage of Administrator Secretaries that have these skills listed on their resume here:

  • Office Procedures, 8%

    Implement a system for general office operations including answering phones, receiving and disseminating mail and operating and maintaining office equipment.

  • Routine Correspondence, 8%

    Work independently and in coordination with other departmental personnel on routine and non-routine correspondence, reports and varied assignments.

  • Customer Service, 7%

    Coordinated activities of office clerical personnel, performed written and verbal customer service problem resolution, order acceptance and request fulfillment.

  • Telephone Calls, 5%

    Organized and coordinated staff meetings, arrange teleconference calls, and evaluated importance of incoming telephone calls for office management.

  • Payroll, 5%

    Coordinate off-site storage documents, mail distribution, payroll, new employee orientation History Bookkeeper/Reception New Generation Painting File all paperwork.

  • Scheduling Meetings, 5%

    Provide individualized support to all senior executive staff including scheduling meetings, coordinating travel, and efficiently managing all essential projects.

Most administrator secretaries list "office procedures," "routine correspondence," and "customer service" as skills on their resumes. We go into more details on the most important administrator secretary responsibilities here:

  • Interpersonal skills can be considered to be the most important personality trait for an administrator secretary to have. According to a administrator secretary resume, "secretaries and administrative assistants interact with clients, customers, or staff" administrator secretaries are able to use interpersonal skills in the following example we gathered from a resume: "demonstrated excellent interpersonal and written communication skills, and collaboratively interacted with other members in"
  • Another commonly found skill for being able to perform administrator secretary duties is the following: organizational skills. According to a administrator secretary resume, "secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently." Check out this example of how administrator secretaries use organizational skills: "applied word processing and typing skills as well as relevant skills such as it, organizational and presentation skills. "
  • Administrator secretaries are also known for writing skills, which can be critical when it comes to performing their duties. An example of why this skill is important is shown by this snippet that we found in a administrator secretary resume: "secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers" We also found this resume example that details how this skill is put to the test: "provide general and some specialized administrative support for a department or area such as word processing, report writing, etc. "
  • See the full list of administrator secretary skills.

    After discovering the most helpful skills, we moved onto what kind of education might be helpful in becoming an administrator secretary. We found that 36.6% of administrator secretaries have graduated with a bachelor's degree and 4.8% of people in this position have earned their master's degrees. While some administrator secretaries have a college degree, you may find it's also true that generally it's possible to be successful in this career with only a high school degree. In fact, our research shows that one out of every four administrator secretaries were not college graduates.

    The administrator secretaries who went onto college to earn a more in-depth education generally studied business and secretarial and administrative science, while a small population of administrator secretaries studied health care administration and accounting.

    Once you've obtained the level of education you're comfortable with, you might start applying to companies to become an administrator secretary. We've found that most administrator secretary resumes include experience from Fresenius Kidney Care Dodge City, Fresenius Medical Care North America Holdings Limited Partnership, and Lahey Hospital & Medical Center. Of recent, Fresenius Kidney Care Dodge City had 10 positions open for administrator secretaries. Meanwhile, there are 9 job openings at Fresenius Medical Care North America Holdings Limited Partnership and 7 at Lahey Hospital & Medical Center.

    But if you're interested in companies where you might earn a high salary, administrator secretaries tend to earn the biggest salaries at Frederick County Public Schools, West Covina Unified School District, and Redwood School & Rehabilitation Center. Take Frederick County Public Schools for example. The median administrator secretary salary is $44,472. At West Covina Unified School District, administrator secretaries earn an average of $44,256, while the average at Redwood School & Rehabilitation Center is $42,806. You should take into consideration how difficult it might be to secure a job with one of these companies.

    View more details on administrator secretary salaries across the United States.

    The industries that administrator secretaries fulfill the most roles in are the health care and education industries. But the highest administrator secretary annual salary is in the technology industry, averaging $37,533. In the health care industry they make $37,292 and average about $36,712 in the manufacturing industry. In conclusion, administrator secretaries who work in the technology industry earn a 18.6% higher salary than administrator secretaries in the government industry.

    The three companies that hire the most prestigious administrator secretarys are:

      What Service Secretarys Do

      A service secretary performs administrative and clerical duties, such as maintaining databases and filing systems, coordinating meetings, and preparing documents. The core skills that a service secretary should possess to perform his/her or her responsibilities include strong interpersonal skills, knowledge of general office procedures, and the ability to operate office equipment. Service secretaries are employed in industries like business, law, and education. Having extensive experience in secretarial and clerical work is an advantage to qualify for the service secretary position.

      In this section, we take a look at the annual salaries of other professions. Take service secretary for example. On average, the service secretaries annual salary is $2,891 lower than what administrator secretaries make on average every year.

      Even though administrator secretaries and service secretaries have vast differences in their careers, a few of the skills required to do both jobs are similar. For example, both careers require office procedures, routine correspondence, and customer service in the day-to-day roles.

      There are some key differences in responsibilities as well. For example, an administrator secretary responsibilities require skills like "personnel files," "financial statements," "hr," and "board meetings." Meanwhile a typical service secretary has skills in areas such as "procedures," "patient care," "special education," and "medicaid." This difference in skills reveals how truly different these two careers really are.

      Service secretaries really shine in the insurance industry with an average salary of $41,772. Whereas administrator secretaries tend to make the most money in the technology industry with an average salary of $37,533.

      Service secretaries tend to reach similar levels of education than administrator secretaries. In fact, service secretaries are 1.3% less likely to graduate with a Master's Degree and 0.2% more likely to have a Doctoral Degree.

      What Are The Duties Of an Administrative Associate?

      An administrative associate is responsible for performing various tasks such as handling and processing paperwork, attending meetings and preparing minutes, responding to inquiries and other forms of correspondence, keeping accurate records, updating databases, and monitoring the company's financial activities. They also communicate with various department personnel, ensuring coordination should any important matter would arise. Furthermore, as an administrative associate, they are in charge of procuring supplies, implementing company policies, and supporting any staff members if needed.

      The next role we're going to look at is the administrative associate profession. Typically, this position earns a lower pay. In fact, they earn a $9,883 lower salary than administrator secretaries per year.

      Not everything about these jobs is different. Take their skills, for example. Administrator secretaries and administrative associates both include similar skills like "office procedures," "customer service," and "telephone calls" on their resumes.

      In addition to the difference in salary, there are some other key differences that are worth noting. For example, administrator secretary responsibilities are more likely to require skills like "routine correspondence," "communication," "secretarial support," and "hr." Meanwhile, a administrative associate might be skilled in areas such as "procedures," "ensure compliance," "patient care," and "facility." These differences highlight just how different the day-to-day in each role looks.

      Administrative associates may earn a lower salary than administrator secretaries, but administrative associates earn the most pay in the pharmaceutical industry with an average salary of $41,341. On the other side of things, administrator secretaries receive higher paychecks in the technology industry where they earn an average of $37,533.

      When it comes to the differences in education between the two professions, administrative associates tend to reach higher levels of education than administrator secretaries. In fact, they're 8.4% more likely to graduate with a Master's Degree and 0.2% more likely to earn a Doctoral Degree.

      How an Administrative Clerk Compares

      An administrative clerk provides support to staff and does clerical works. These clerical duties include answering and making phone calls, typing documents, compiling and filing records, and scheduling appointments. The clerks often set up office meetings and invite reliable speakers. Also, they do research and prepare reports or presentations. Candidates for the job must be organized, detail-oriented, and can manage their time well. They must be tech-savvy and have a basic knowledge of bookkeeping. The salary depends on their experience, industry, and location of the job.

      Let's now take a look at the administrative clerk profession. On average, these workers make lower salaries than administrator secretaries with a $9,669 difference per year.

      Using administrator secretaries and administrative clerks resumes, we found that both professions have similar skills such as "office procedures," "routine correspondence," and "customer service," but the other skills required are very different.

      Some important key differences between the two careers are a few of the skills necessary to fulfill responsibilities. Some examples from administrator secretary resumes include skills like "financial statements," "secretarial support," "emergency," and "staff meetings," whereas an administrative clerk might be skilled in "office machines," "background checks," "reception area," and "data base. "

      Additionally, administrative clerks earn a higher salary in the retail industry compared to other industries. In this industry, they receive an average salary of $32,081. Additionally, administrator secretaries earn an average salary of $37,533 in the technology industry.

      Administrative clerks typically study at similar levels compared with administrator secretaries. For example, they're 2.7% less likely to graduate with a Master's Degree, and 0.3% less likely to earn a Doctoral Degree.

      Description Of a Secretary

      Secretaries are employees who are responsible for many of the administrative needs of the office. They are usually assigned to executives or to a specific department. They manage schedules and appointments, often handling the calendar in the office. They are also responsible for keeping files organized, whether physical or digital copies. During office meetings, secretaries are in charge of documenting the minutes of the meeting and highlighting the action steps that need to be taken. They may also be assigned to check on concerned departments who need to present deliverables in the next office meeting.

      Now, we'll look at secretaries, who generally average a higher pay when compared to administrator secretaries annual salary. In fact, the difference is about $95 per year.

      While both administrator secretaries and secretaries complete day-to-day tasks using similar skills like office procedures, routine correspondence, and customer service, the two careers also vary in other skills.

      While some skills are shared by these professions, there are some differences to note. "data entry," "personnel files," "emergency," and "appropriate personnel" are skills that have shown up on administrator secretaries resumes. Additionally, secretary uses skills like patient care, office personnel, office machines, and electronic files on their resumes.

      Secretaries reach similar levels of education when compared to administrator secretaries. The difference is that they're 2.8% more likely to earn a Master's Degree less, and 0.6% more likely to graduate with a Doctoral Degree.