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Become An Administrator Support Coordinator

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Working As An Administrator Support Coordinator

  • Interacting With Computers
  • Getting Information
  • Performing Administrative Activities
  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Repetitive

  • $40,000

    Average Salary

Example Of What An Administrator Support Coordinator does

  • Performed Data Entry duties as needed.
  • Analyze and resolve financial reports and data entry issues in Yardi software for all departments.
  • Enjoy working through challenges presented along with assisting co-workers.
  • Attended Roundtable PeopleSoft meetings to keep our department abreast of changes and updates.
  • Recruited to be Vice Chair of the Safety and Wellness committee.
  • Oversee facilities operation for the ISAL/Goodling suite.
  • Forward incoming phone calls to appropriate staff.
  • Work directly with VP of Human Resources on special projects, including creating a tuition reimbursement program.
  • Purchased office equipment and supplies.
  • Maintain copy machine and order office supplies.
  • Processed payroll for 60+ department employees.
  • Gather personnel records from other departments or employees.
  • Supervised employees and contract teachers.
  • Assisted in answering telephones for the Meter Department, Meter Reading and Customer Service Supervisors.
  • Supervised, trained and delegated the workload of student assistants.
  • Planned and orchestrated special events (i.e.
  • Prepare expense reports and reconcile them to the corporate credit card.
  • Assisted in preparing agenda, as well as recording and transcribing Recreational Advisory Board Meeting Minutes.
  • Prepare PowerPoint and slide presentations.
  • Plan, coordinate, and process travel arrangements and reimbursements.

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How To Become An Administrator Support Coordinator

High school graduates who have experience using computer software applications, such as word processing and spreadsheets, usually qualify for entry-level positions. Although most secretaries learn their job in several weeks, many legal and medical secretaries require additional training to learn industry-specific terminology. Executive secretaries usually need several years of related work experience.

Education

High school graduates can take courses in word processing and office procedures at technical schools or community colleges. Some temporary placement agencies also provide training in word processing, spreadsheet, and database software.

Some medical and legal secretaries learn industry-specific terminology and practices by attending courses offered at community colleges or technical schools. For executive secretary positions, employers increasingly prefer to hire those who have taken some college courses or have a bachelor’s degree.

Training

Secretaries and administrative assistants typically learn their skills through short-term on-the-job training, usually lasting a few weeks. During this time they learn about administrative procedures, including how to prepare documents. Medical and legal secretaries’ training may last several months as they learn industry-specific terminology and practices.

Work Experience in a Related Occupation

Executive secretaries can gain experience by working in administrative positions that have less challenging responsibilities. Many secretaries and administrative assistants advance to higher level administrative positions.

Licenses, Certifications, and Registrations

Although not required, certification can demonstrate competency to employers.

The International Association of Administrative Professionals offers the Certified Administrative Professional (CAP) certification. Candidates must have a minimum of 2 to 4 years of administrative work experience, depending on their level of education, and pass an examination.

Legal secretaries have several certification options. For example, those with 1 year of general office experience, or who have completed an approved training course, can acquire the Accredited Legal Professional (ALP) certification through a testing process administered by NALS (previously known as National Association of Legal Secretaries). NALS also offers the Professional Legal Secretary (PLS) certification, considered to be an advanced certification for legal support professionals.

The Certified Legal Secretary Specialist (CLSS) certification is conferred by Legal Secretaries International in areas such as intellectual property, criminal law, civil litigation, probate, and business law. Candidates typically need to have 5 years of legal experience and pass an examination to become certified.

Advancement

Secretaries and administrative assistants generally advance to other administrative positions with more responsibilities, such as office supervisor, office manager, or executive secretary.

With additional training, many legal secretaries become paralegals or legal assistants.

Important Qualities

Integrity. Many secretaries and administrative assistants are trusted to handle sensitive information. For example, medical secretaries collect patient data that is required, by law, to be kept confidential in order to protect patient privacy.

Interpersonal skills. Secretaries and administrative assistants interact with clients, customers, or staff. They should communicate effectively and be courteous when interacting with others to create a positive work environment and client experience.

Organizational skills. Secretaries and administrative assistants keep files, folders, and schedules in proper order so an office can run efficiently.

Writing skills. Secretaries and administrative assistants write memos and emails when communicating with managers, employees, and customers. Therefore, they must have good grammar, ensure accuracy, and maintain a professional tone.

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Administrator Support Coordinator jobs

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Top Skills for An Administrator Support Coordinator

DataEntryPersonnelRecordsFinancialReportsPayrollTravelArrangementsCustomerServiceOfficeSuppliesStudentAssistantsCompanyPoliciesExpenseReportsSpecialProjectsPowerpointHRSpecialEventsSuperviseSafetyPhoneCallsPeoplesoftOfficeEquipmentAdministrativeTasks

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Top Administrator Support Coordinator Skills

  1. Data Entry
  2. Personnel Records
  3. Financial Reports
You can check out examples of real life uses of top skills on resumes here:
  • Provide clerical support including data entry/processing operating systems for management staff and other duties as assigned.
  • Maintained departmental staff directory, personnel records, and emergency notification forms.
  • Prepared administrative and financial reports.
  • Developed payroll projections and salary savings reports.
  • Assist with booking corporate: flights, rooms, car rentals and Issuing Travel Arrangements upon approval.

Top Administrator Support Coordinator Employers

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