Administrator Jobs in Tyngsborough, MA

SUMMARY: Goulston & Storrs, an Am Law 200 law firm, is seeking an experienced Trust Administrator to join our thriving Private Client & Trust Group to manage all aspects of ongoing administration of assigned Trust relationships. ESSENTIAL DUTIES AND RESPONSIBILITIES: Primary Responsibilities: Regularly review and understand various types of trust instruments. Manage assigned trust relationships including all aspects of opening, administering, and closing of trust matters and provide support to attorneys. Responsible for identifying and reporting compliance related matters within Trust & Fiduciary Services as well as assisting with the management and mitigation of risk. Understand the nuances of the discretionary review process and participate in such evaluations. Process investments, facilitate gifts make distributions and bill pay servicing. Communicate with clients regarding cash needs and bill payment. Contribute to the fostering of a strong team oriented positive culture. Work effectively with multiple office departments following established procedures, ensuring high quality completion of client and trustee requests. Support and provide backup during periods when other team members are away from the office. Effectively manage multiple on-going projects, coordinate processes and successfully prioritize multiple tasks with good judgment. Be readily available for client and trustee requests and inquiries. Other duties as assigned. Core Competencies and Qualifications: Significant experience with trust accounting systems and trust operations. Solid understanding of the role of fiduciaries and delivery of trust services. Demonstrated interpersonal skills suggesting ability to enhance the firm's reputation, service and business - both internally and externally. Ability to handle complex, sensitive and confidential material with good judgment, maturity and an optimistic outlook, even in high stress situations. Consistent and strong follow-up skills with a strong attention to detail. Excellent verbal, written, analytical and technical skills. Strong organizational skills with great attention to detail. Strong multi-tasking and prioritizing skills with the ability to meet deadlines. Excellent written and verbal communication skills. Exceptional interpersonal skills with a customer service focus. Ability to work independently and as part of a team. Proficiency with Microsoft Excel. EDUCATION/EXPERIENCE: Bachelor's degree from accredited college or university required. Additional educational certifications such as CFP , CTFA encouraged. At least 5 years' experience working within a Trust Department, with exposure to working directly with trustees, settlors and beneficiaries on trust matters and demonstrated track record of understanding all the components of trust administration. This job description is intended to be general and may evolve over time. It is subject to periodic updating and is subject, at the firm's discretion, to the assignment of different or additional duties. Goulston & Storrs provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, handicap, disability or veteran status in accordance with applicable state and federal laws. In addition, Goulston & Storrs complies with applicable federal, state and local laws governing nondiscrimination in employment.

Orders and receives in departmental supplies, conducts inventory assessments. Maintains databases, coordinates requests with reproduction department. Processes invoices, creates purchase requisitions, maintains calendars and processes expense reports. Performs other duties and responsibilities as required. May interface with government agencies on regular basis in support of their acquisition of supplies and services Required: Knowledge of Coupa or similar system, Concur Detail oriented Excellent communication skills Familiarity with SharePoint website development Database management Prior experience with a Training environment is very helpful 5 years of admin support for a fast paced environment 2-4 year degree preferred We are an equal opportunity employer and will consider all applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability and/or other protected categories. We are also committed to providing reasonable accommodation(s) to qualified individuals with disabilities or needs, as required by law.

Direct Hire, On-Site in Bedford, MA. Also will travel 25-40% a year. -Key is planning tradeshows (80% of job - do about 30 per year) -owns the Function, does not Manage anyone. -Need 6 + years of Planning Tradeshows and Events. Someone who is Passionate about this work The Manager of Exhibitions & Events drives event strategy, planning, organization, and execution to support the successful creation and/or attendance of events. This role is responsible for ensuring our events presence and acts as an extension of the broader regional marketing strategy supporting related marketing goals in terms of leads, ROI, and audience brand preference. The Manager is an experienced professional in planning, managing, and driving the tradeshows, events, and regional workshops as key channel to support business growth. This role is highly qualified in planning events, project management, results evaluations, and working with tradeshow agencies, trade and industry organizations, and exhibit centers. The events manager is collaborative, with strong strategic and leadership qualities, skilled at leading cross-functional teams across departments, business units, and geographies.

A Massachusetts-based pharmaceutical company is actively seeking a hardworking and versatile professional to join their team as their new Workplace Administrator. In this role, the Workplace Administrator will be responsible for managing the office operations efficiently while serving as the first point of contact for clients and visitors. About the Opportunity: Assignment Length: Ongoing Schedule: Monday to Friday Hours: 8am to 4:30pm or 8:30am to 5pm Responsibilities: Oversee daily office operations to ensure efficiency and organization Order, track, and manage office supplies, equipment, and inventory Coordinate facility maintenance and repairs as needed Schedule and manage conference room bookings, meetings, and office-related logistics Support company events, team meetings, and office celebrations Manage multiple projects and priorities effectively while setting clear boundaries to ensure workload balance Assist with new employee onboarding, including workstation setup and office orientation Ensure compliance with office policies and procedures Handle incoming and outgoing mail, packages, and deliveries Maintain the reception area, keeping it clean, organized, and welcoming Perform other duties, as needed Qualifications: 2+ years of experience in an Administrative Support, Office Management, and/or Workplace Operations role High School Diploma / GED Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Office Management tools Strong problem-solving skills and ability to work proactively Strong organizational and multitasking skills with keen attention to detail Excellent verbal and written communication skills Desired Skills: Bachelor's Degree in Business Administration or a related field

Are you ready to take your career to the next level? Under the guidance of our Software Engineering Manager, you'll be the driving force behind our clients Salesforce.com environment, supporting 100+ users and enhancing our operational efficiency. Key Responsibilities: Serve as the system administrator, handling user accounts, reports, and dashboards. Conduct regular audits and prepare for system upgrades. Manage data feeds and integrations while communicating with Marketing for Pardot campaigns. Collaborate with leaders to implement best practices and evaluate new plug-ins. Create and modify APEX code and CSS, and train new users to enhance their Salesforce skills. Required Qualifications: 3-5 years of experience as a Certified Salesforce Administrator. Demonstrated experience with Salesforce security profiles and configuration, reports and dashboards, data integration tools and application integration. General knowledge of Apex and Visual force development methods; Salesforce API; and Salesforce1 platform. Solid working understanding of Pardot and connectivity with Salesforce.com functions. What We Offer: A collaborative work environment. Opportunities for professional growth and development. The chance to be a subject matter expert and make a real impact! If you're passionate about Salesforce and ready to help us thrive, we want to hear from you!

Our client, a real estate investment firm located in Boston, is seeking an office administrator. This is a temporary opportunity and can compensate up to $30/hr. depending on experience. Qualified candidates are encouraged to apply today for immediate consideration! Key Responsibilities: General Office Administration: Perform a variety of administrative duties, including filing, data entry, organizing office supplies, and maintaining office systems. Project Support: Assist with ongoing projects, help with coordination and execution, and manage timelines as directed by the team. Front Desk Support: Help manage front desk operations, including answering phones, greeting visitors, and directing inquiries to the appropriate team members. Customer Interaction: Professionally greet and assist clients, visitors, and vendors, always ensuring a welcoming atmosphere. Office Manager Assistance: Support the office manager with daily office operations, including scheduling meetings, managing office supplies, and ensuring the office runs smoothly. Team Collaboration: Take direction and work with various departments to ensure tasks and projects are completed in a timely manner. Requirements: Proven experience in office administration or related role. Strong organizational and multitasking abilities. Ability to work independently and as part of a team. Excellent verbal and written communication skills. Positive attitude with strong problem-solving skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Ability to manage multiple tasks simultaneously in a fast-paced environment. Professional demeanor and customer service oriented. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Contracts Administrator A construction firm in Auburn, MA is seeking a Contracts Administrator. You will work closely with Estimators, Project Managers, and Accounting to manage and monitor all aspects of subcontracts, blanket purchase orders, change orders, and material purchase orders on multiple contract projects, including prequalification, completion and tracking of subcontract documents, and other requirements. Responsibilities: Adheres to and promote all Company Safety Policies and the Company Code of Conduct. Prepares all subcontracts Effectively communicates with subcontractors and project management to facilitate timely receipt of contract documents. Prepares and maintains status and compliance reports for management. Initiates and tracks pre-qualification process on all subcontractors. Generates and distributes RFPs for all blanket purchase orders. Issues and administers blanket purchases orders including procurement of general service items. Serves as the back-up to Contract Administrator II. Performs other miscellaneous duties and responsibilities as required. Qualifications: 3+ years contract administration experience

About Us Pace Pace makes the world a safer, healthier place. We partner with clients to provide the service, science, and laboratory data needed to make critical decisions that benefit us all. Through a nationwide laboratory network, Pace advances the science of businesses, industries, consulting firms, government agencies, and others. Job Description SUMMARY: Responsible for providing technical support for the installation, troubleshooting, maintenance and administration of personal computers and desktop application software, premises' servers, printers, data/voice/internet services, computer-related peripheral devices; provides support of interfaces between departmental equipment and other Pace system. ESSENTIAL FUNCTIONS: Installs, tests, documents and maintains local area network systems and equipment; troubleshoots and resolves hardware and software problems. Manages user accounts, access, and passwords; creates user groups, accounts, and computers in directory services and email for users/sites. Installs, tests, documents and maintains personal computer systems across various Pace locations. Assists users in determining their hardware and software needs; install and customizes software and ensures that vendor hardware and software are functioning appropriately. Installs and maintains communications systems between departmental personal computer and network systems and other Pace systems; troubleshoots problems and ensures proper operation of hardware and software. Monitors, maintains and troubleshoots data, voice and internet services, premises' servers; escalates outage and impact to vendor/service carrier; works on resolution; communicates outage to impacted users/sites. Confers with users and departmental management to determine information system needs; researches vendor hardware and software options; ensures that potential acquisitions are compatible with existing hardware, software, and systems. Instructs staff in the operation of hardware and software; ensures that there is proper written documentation and instructions for non-technical personal computer and network users. Maintains accurate records and files related to work performed and systems inventory of all hardware and software installed in locations supported. Provides back-up and support to other regional System Administrators; works collaboratively with other members of IT to identify, evaluate, and select new tools and services to meet business needs. Provides on-call support for site/region/division. Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team. Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment. QUALIFICATIONS: Education and Experience: Bachelor's degree in computer science, information systems, or a related field; AND two (2) years of experience installing, maintaining and troubleshooting personal computer/network/server hardware and software; OR an equivalent combination of education, training, and experience. Required Knowledge and Skills Required Knowledge: Local area network hardware and software capabilities and installation techniques. Standard personal computer system hardware and business application software operating capabilities and limitations. Use of specified computer applications involving word processing, office automation and/or standard report generation. Techniques in regard to the installation and maintenance of personal computer and network hardware and software. Record keeping principles and practices Documentation and user instruction methods and techniques. Correct business English, including spelling, grammar, and punctuation. Required Skills: Installing, maintaining, and troubleshooting network hardware and software; familiar with TCP/IP, best practices in cabling/cable management, cisco switches, routers, and network cards. Maintaining and troubleshooting phone systems (PBX, VoIP). Installing, maintaining and troubleshooting personal computer hardware and software including peripheral equipment; familiar with Microsoft operating systems, desktop applications, and email. Analyzing user needs, evaluating and recommending appropriate hardware and software solutions, and providing budgetary numbers. Performing backup and restoration services. Recognizing security/virus issues and solutions. Maintaining accurate records of work performed. Preparing clear and concise documentation, user instructions, reports, correspondence, and other written materials. Working without close supervision in standard work situations. Multi-tasking between project and event-driven work. Using initiative and independent judgment within established procedural guidelines. Contributing effectively to the accomplishment of team or work unit goals, objectives, and activities. Establishing and maintaining effective working relationships with a variety of individuals contacted in the course of the work. Additional Information Benefits 80 hrs of paid vacation per year, 7 paid holidays per year, 2 floating holidays per year (prorated based on start date), 40 hrs paid sick time per year, paid bereavement leave (days based on relation to the employee), 8 hrs paid volunteer time per year, parental leave, medical, dental, vision, voluntary short-term disability, long-term disability, life insurance, voluntary supplemental life insurance, traditional 401k and ROTH 401k with a company match, HSA, FSA, employee referral bonus, employee assistance program, tuition reimbursement program, employee recognition program, voluntary ID theft coverage, voluntary legal coverage, voluntary accident insurance, voluntary hospital indemnity insurance, and voluntary critical illness insurance. Equal Opportunity Employer Pace provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, creed, color, religion, genetics, protected veteran status, national origin, sex, age, disability, marital status, sexual orientation, gender identity or expression, citizenship, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Work Schedule Monday through Friday, 8:00 AM - 5:00 PM

Under general direction, responsible for planning and leading efforts to develop and implement operating systems administration projects. activities related to system administration. Assigns personnel to various projects, directs their activities, and evaluates their work. Ensures long-term requirements of systems operations and administration are included in the overall information systems planning of the organization. Responsible for the installation, maintenance, configuration, and integrity of computer software. Implements operating system enhancements that will improve and reliability and performance of the system. Represents ISD at project and organizational meetings. Responsible for project planning, documentation, and project budget. Principal Duties and Responsibilities The statements below describe the essential duties of the person or persons assigned to this job. They are not intended as an exhaustive list of all job duties and responsibilities. 1. Performs project management tasks, as required. Represents ISD at project coordination meetings to identify tasks and resources within ISD to support projects. 2. Prepares project schedules, presentations, recommendations, RFPs, technical summaries, status reports, and other project management reports. 3. Participates in the budgeting process for all services and hardware. Works with Purchasing to negotiate with vendors for hardware and services. Documents the cost of delivery of hardware and services. 4. Reports project status to management on a timely basis. 5. Meets with users to determine equipment and network needs. Researches alternatives to satisfy those needs and makes recommendations for hardware, software, and networked protocols. Develops project plans and schedules for these projects. 6. Writes and maintains batch files, system scripts, and applications for the Mac, PC DOS, Novell, and MS Windows 95/NT operating environments. 7. Coordinates efforts of institutional technical and engineering groups to specify and deliver services for personnel work area needs as necessary. 8. Performs product evaluations and develops implementation plans for new product rollout. Makes recommendations on network management tools and configurations, hardware platforms, application platforms. 9. Works closely with the Desktop Specialists, Applications Team Leaders, Network Managers to resolve issues, and to set priorities and schedules. 10. Stays current with technology. Evaluates and recommends changes to hardware, software, and services to further the mission of the institution. Minimum Knowledge and Skills required by the Job 1. Work requires the knowledge of theories, principles, and concepts typically acquired through completion of a Bachelor's degree in Computer Science, or a closely related field, and at least six years experience. 2. Work requires the analytical skills to resolve problems that require the use of basic scientific, mathematical, or technical principles. 3. Work requires excellent communication skills to effectively deal with conflicting views or issues, and mediate fair solutions. Well-developed writing skills are required.

Seeking a detail-oriented Office Administrator. The ideal candidate will be responsible for overseeing daily office operations and providing administrative support to ensure efficient operation of the office. Responsibilities: Manage front desk activities, including welcoming visitors and answering phone calls Perform general clerical duties, such as data entry, filing, and record maintenance Coordinate office events and meetings, including scheduling and logistics Handle vendor management, including ordering supplies and maintaining vendor relationships Assist with calendar management Supervise office staff to ensure tasks are completed accurately and on time Skills: Bachelor's degree required. Proven experience in office management and administration Strong organizational skills with the ability to prioritize tasks effectively Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Excellent communication skills, both written and verbal Ability to multitask and work efficiently in a fast-paced environment #43463

ABOUT OUR CLIENT: MP's client believes that a building doesn't simply provide shelter. It houses productivity, fuels growth, enables innovation and manifests culture. For 35 years our client has focused on design build as a construction method for its accountability, honesty and transparency. They are strategic designers, pragmatic spenders and tactical in execution, taking projects from architectural ideation through final completion. They don't just build structures, they build character, integrity and optimism in the possible as guarantors of strategic design. Our client is searching for a Project Administrator that will help ensure the successful execution of construction projects for the Corporation. This position will provide administrative support to the CFO, project teams and clients throughout all phases of the design build process. The Project Administrator will be responsible for managing and organizing project documentation including contracts, subcontracts, change orders and other essential agreements. This position also includes insurance coordination with agents to ensure compliance with prime contract terms, subcontractor insurance compliance, and claims coordination. The incumbent will work closely with legal, planning and project management teams. WHAT YOU WILL BE DOING: New Project Set up o Assist in setting up new projects within the project management system. Ensure all necessary documentation is in place including prime contracts, subcontracts and initial project timelines. o Coordinate relevant stakeholders to ensure all project details are accurately recorded in internal systems. o Prepare and organize project folders, both physical and digital, ensuring all relevant documentation is available for immediate access. Contract Administration and Change Orders o Support the project planning team by ensuring all contracts are accurately drafted and comply with company standards and legal requirements. o Collaborate with senior management and legal counsel to finalize contracts ensuring alignment with business goals and compliance with industry regulations. o Work closely with project managers to process and document prime contract change orders and ensure they are approved by relevant date parties. Subcontractor and Vendor Management o Manage the process for issuing subcontracts and ensuring that all subcontractor agreements are properly executed. o Assist in maintaining an up-to- directory of subcontractors and vendors, ensuring all information is accurate and accessible. Legal Coordination and Compliance Support o Coordinate with legal counsel to address any legal concerns related to the project, including disputes, compliance issues, and potential liabilities. o Assist with the preparation of documentation for legal disputes, claims, and resolutions as needed. Insurance Coordination o Work with insurance agent on prime contracts and subcontract insurance requirements. o Submit insurance claims as required. o Manage COL tracking WHAT YOU NEED: Minimum of 2 years of experience in project administration, construction or legal support, preferably in the construction field. Understanding of construction contracts, insurance, and project management processes. Excellent organizational skills with the ability to manage multiple projects simultaneously. Proficiency with Microsoft Office Suite (Excel, Word, PowerPoint) and construction management software (e.g., Procore, DocuSign) Experience with AIA contract documents, a plus. ADDITIONAL INFORMATION: Onsite: Natick, MA corporate Office Schedule: Monday - Friday Reports to: CFO Generous PTO, medical, dental, vision, 401k match and more! Compensation: $65-$75k base plus bonus Opportunity

Our client is seeking a talented Office Coordinator to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures. Duties and Responsibilities: • Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies • Travel arrangements for non-management team members • Serve as the face and voice of the company • Maintaining and stocking the kitchen daily • Maintaining and stocking the office supply room, ordering supplies as needed • Picking up the mail daily and distributing it to employees • Manage calendars for conference rooms; set up conference calls and GoToMeeting • Coordinate outside guest seminars and meetings; including but not limited to room set-up • Assist with planning and set up of weekly company socials and company events • Assist HR team with coordinating candidate visits, booking candidate travel and lunches • Other ad-hoc projects as needed Qualifications and Skills • Bachelor's Degree or relevant experience working in an administrative support role, outward facing • Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions • Detail oriented and comfortable working in a fast-paced office environment • Exceptional written and verbal communication skills • Proficient in Microsoft Office We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.

Would you like to become part of a modern care organization? Then come and join us. Who We Are At Entyre Care, we believe that everyone deserves to live a dignified and independent life at home. To that end, we support friends and families in providing home care for their beloved ones with professional training and fair compensation. Our mission is to ensure that no caregivers feel overwhelmed or unsupported. Learn more about us at ****************** Your Role: Head of Customer Administration We are looking for a dynamic and detail-oriented Head of Customer Administration to lead and optimize Entyre Care's customer onboarding and support operations. This role is critical in managing two-thirds of the customer journey, acting as the bridge between the Clinical Team and Sales & Customer Success Team to ensure a seamless, efficient, and high-quality service experience. The ideal candidate is a pragmatic thinker with a strong execution mindset, excelling in customer operations, process optimization, and cross-functional collaboration. You should be data-driven, solutions-oriented, and capable of leading teams through complex challenges in a fast-paced environment. Your ability to identify inefficiencies and implement structured process improvements will be key to success in this role. Key Responsibilities Oversee and continuously improve the end-to-end customer journey to enhance efficiency, satisfaction, and scalability. Leverage data insights to optimize performance, identify bottlenecks, and drive strategic decision-making. Implement structured process improvements, such as DMAIC, to streamline workflows and increase productivity. Ensure high attention to detail in customer administration processes to minimize errors and improve accuracy. Act as a key liaison between the Clinical Team and Sales & Customer Success Team to align objectives and enhance inter-team communication. Job requirements Qualifications Required: 5+ years of experience in customer administration, business operations, or a related leadership role in a high-growth, service-heavy environment. Proven leadership experience, including hiring, structuring, and managing high-performing teams. Strong analytical and problem-solving skills, with the ability to interpret data and make informed decisions. Expertise in process design, automation, and operational efficiency improvements (e.g., DMAIC methodology, Lean principles). Exceptional attention to detail, ensuring accuracy and consistency in operational processes. Excellent communication, stakeholder management, and cross-functional collaboration skills. Results-driven and execution-focused, with the ability to manage competing priorities effectively. Preferred: Experience with CRM systems (HubSpot preferred), customer service platforms, and workflow automation tools. Proven ability to manage multiple priorities, meet deadlines, and drive measurable outcomes. Why Join Us? Lead high-impact initiatives in a fast-growing company with ample career growth opportunities. Drive cross-functional projects that enhance operational efficiency and customer experience. Be part of a collaborative, close-knit team that values innovation and results. Enjoy a competitive benefits package and a culture that rewards excellence. Entyre Care is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status.

A company is more than a place to do business. It is a joining of people and ideas, knowledge and skillsets, personalities and practices. It's individuals working side by side toward a common goal - bound by a single mission - to accomplish something meaningful, together. As our company continues to grow, we are looking to add proactive, detail-oriented and organized individuals to provide administrative support to our Electrical and Telecommunication project teams. This position is ideal for self-motivated individuals who thrive in a fast-paced environment and enjoy working on a variety of projects concurrently. Responsibilities include: Gathering and processing project documentation including setting up and maintaining job files and obtaining drawings Working with vendors to track materials Assisting the Foremen and Project Managers with processing and tracking change orders and submittals Must Haves: Organized, detail oriented, and focused on excellence Excellent communication skills both verbal and written Advanced knowledge of MS Word and Excel Experience in the construction industry Knowledge of Bluebeam is a plus Wayne J. Griffin Electric, Inc. offers a competitive benefits package which includes health, dental, life and long-term disability insurance along with a generous retirement plan, paid time off and tuition reimbursement. To learn more about the company, visit our website: ***************************** Let us learn about you! Apply today: ************************** An Equal Opportunity/Affirmative Action Employer: All qualified candidates are considered for employment

Our client is looking to hire an Office Coordinator on a 3-month+ contract basis to provide administrative support for their busy Cambridge, MA office. The ideal candidate for this role will have 1+ years of administrative office experience and be able handle day-to-day administrative duties and upkeep of the office. Candidates must be friendly, reliable, confident, motivated, have a sense of urgency, self-starter with excellent organizational and communication skills and can work well under pressure. Contract Compensation: $25-$27 per hour* *rate listed not guaranteed - potential offers vary based on experience level, qualifications, and internal equity and may be outside of this range. Applicants must be able to work 5 days onsite to be eligible for this position. If you are interested and meet the qualifications below, apply with your resume for more information! Responsibilities: Provides administrative support to office staff Responsible for scheduling and calendar management Monitoring general email and general voicemail inboxes Responsible for meeting preparation, mail, inventory/stocking of office products, handling catering needs, assisting with coordinating office events Expense reporting Setting up any new hires Other administrative projects as needed Qualifications: Bachelor's degree 1+ years of administrative office experience Strong Microsoft Office Suite experience Ability to work effectively individually and in a team Strong organization and time management skills Desire to work in a fast-paced environment Excellent verbal and written communication Strong attention to details Our Commitment to Diversity, Equity & Inclusion The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner. Responsibilities Manage the reception area and staff to ensure effective communication both internally and externally Provide office guests with a hospitable experience Supervise the maintenance of office areas, equipment, and facilities Interact with IT, phone and building personnel as needed Qualifications Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.) Excellent written and verbal communication skills Ability to multi-task, organize, and prioritize work

We are looking for a passionate and driven Contracts Administrator to join our growing manufacturing client. Job Responsibilities: Customer Support: Manage initial customer calls regarding warranty parts or service, providing efficient and professional assistance. Quoting & Pricing: Identify the correct parts for equipment, gather pricing details, and determine selling prices for various clients. Cross-Department Collaboration: Partner with purchasing, production, quality, shipping, and receiving teams to ensure smooth operations. Production Assistance: Help expedite the movement of items throughout the building to maintain production schedules. Inventory & Orders: Occasionally retrieve spare parts from stock and manage spare part orders from start to finish. Order Tracking & Communication: Maintain and distribute weekly open order logs to keep all departments informed. Customer Issue Resolution: Handle customer complaints with professionalism and efficiency. Government Contracts & Compliance: Monitor SAM and DIBBS for new Government RFQs (Request for Quotes) and orders. Review RFQs and orders for errors or inconsistencies. Process government contracts through WAWF (Wide Area Workflow) and assign Sales Order numbers. Pull new orders in MIL-PAC and distribute them to the appropriate departments. Request contract modifications when needed. Documentation & Filing: Keep a daily log of all quotes and orders and ensure proper filing. Shipping & Invoicing: Oversee the shipment and invoicing of all spare part orders. Requirements: 6 months to 1 year related experience or training. Strong interpersonal skills Proficiency using Microsoft programs (Word, Excel, Outlook, etc.) Experience with Global Shop Solutions ERP system Ability to read and understand blueprints and manuals. Ability to prioritize and adapt in a fast-paced environment Attention to detail and ability to research Able to work independently and within a team environment Knowledge of Federal Regulations FAR/DFARS Knowledge of most Government Contract types If you're ready to contribute to something bigger and make a real impact, we want to hear from you!

As a Contract Administrator, you will be an integral part of our Community Solar Team by performing thorough analysis and review of large data sets for our portfolio of community solar and battery energy storage projects. You will create invoices based on contract terms and conditions, prepare high quality reports that interpret and visualize data, enabling data-driven decision making and optimizing financial operations. Key Responsibilities: Thoroughly understand the commercial terms and conditions of a wide variety of solar power contracts and battery energy storage service agreements. This person must have a mindset for increasing back-office efficiency and reworking contracts when opportunities arise. Collaborate with other internal teams, vendors, and utility companies to understand data needs, ensure the accuracy and completeness of all data, and provide analytical support. This includes frequent collaboration with the Accounting Team on complications, as well as speaking with counterparties (housing authorities, utilities, commercial customers). Once the data is collected, organizing that data and streamlining the workflow is key. Interpreting contract terms, resolving disputes, and engaging with other parties is also required. Engage with utilities, community solar customers and subscription management agencies to ensure timely and accurate data validation, invoice preparation, and revenue collection. Support the Accounting Team by providing monthly, annual, and ad hoc reporting to enable accurate invoice preparation and revenue tracking. Search for opportunities to continuously enhance contract administration and drive innovation by automating data collection, manipulation, invoice preparation and reporting. Analyze financial and production data trends, providing insights to help optimize projects and processes. Manage the creation, tracking, and sale of Renewable Energy Certificates (RECs) from a diverse fleet of solar projects in a variety of regional REC markets. Support regulatory compliance efforts by generating reports and documentation as required to customers and agencies. Qualifications: Bachelor's degree in Data Science, Statistics, Business, Computer Science, or a related field. Minimum 2-4 years of experience as a data analyst or similar role, preferably in the renewable energy or utilities sector. Must have demonstrated success working with a large volume of contracts, a variety of contracts, and a variety of counterparties to resolve issues. Proficiency in data analysis tools and programming languages such as Power BI and Python. Strong analytical skills to understand data from multiple sources, and to effectively explain the data and insights to stakeholders; Demonstrated advanced skills in Microsoft Excel Strong analytical and quantitative skills with the ability to translate complex data into actionable insights Superior communication skills (written and verbal) and proficiency in English. Ability to work independently and as part of a team Highly initiative-taking and directed with a keen attention to detail and accuracy. Experience working with sensitive and personally identifiable information. Strong organizational skills with the ability to prioritize and execute multiple projects concurrently. Fast thinker who can react quickly and cleverly to new information and changing conditions. Position Compensation: Agilitas employee benefits include (but are not limited to): Competitive salary and bonus potential Comprehensive health, vision and dental insurance. Health Savings and Flex Spending Account eligibility 401k plan eligibility Employee Assistance Program Access to Group Life and Personal Accident Insurance Access to Short & Long-Term Disability Insurance No agencies please. Your emails and voicemails will not be returned.

Job Title: Systems Administrator Onsite Requirements: CompTIA Sec+ certification and has Clearance or able to get clearance Desktop and Server Support (installation, patching, auditing, configuration, security, AD, etc.) Configure, troubleshoot, and maintain desktop and server-grade hardware Job Description: Responsibilities: Maintains operation of multi-user computer systems. Tunes system performance, installs system-wide software, and allocates mass storage space. Assesses and resolves user access problems related to security controls to minimize business impact and risk exposure. Recommends appropriate platforms for purchase, coordinates installation, and provides backup recovery. Serves as a point of escalation for major incidents that are unresolved at the helpdesk level. May draft general IT communications to end-users including notifications of outages/downtimes. Required Experience (2+ years in Windows desktop support): User account management includes authentication, access, group policy, file permissions, remote access, and other user account-related tasks. Software and driver installation and diagnosis. Building and imaging Windows systems. Familiarity with Microsoft Office products and cloud services. Basic network connectivity. Basic hardware diagnosis & escalation to manufacturer support. Nice to Have: Experience with multi-factor (smart card/yubikey) authentication. Slip streaming drivers into install media. Microsoft (or other) certifications. Apple Mac OS experience. Linux experience. More advanced networking experience, especially with Juniper hardware. Virtualization experience. Skill Matrix: Must Have: Experience Desktop and Server Support (installation, patching, auditing, configuration, security, AD, etc.) - 2 years Diagnose, repair and troubleshoot system/server hardware - 2 years Hardware Configure, troubleshoot, and maintain desktop and server-grade hardware - 2 years Systems Experience with one: Windows Server 12', 16' & 19', Windows 7 & 10 - 2 years Technical and Desktop Support - 2 years Nice to Have: Certification CompTIA Security+ Certification - Yes Degree Level Bachelor's Degree - Yes Experience Configure and manage Cisco/Juniper equipment (switches, routers and Call Managers) - 0 years Equipment lifecycle management (computers, servers and mobility) - 0 years Install, update, and troubleshoot systems/servers - 0 years Managing or operating containers - 0 years Mobile device troubleshooting (iPhones, iPads, etc.) - 0 years Plan, execute, and verify data redundancy and system recovery procedures - 0 years System/Server management (performance, capacity, availability, serviceability, and recoverability) - 0 years System maintenance (cleaning, disk checks, routine reboots, data dumps, and testing) - 0 years Government Policy/Regulations STIGs/SCAP - 0 years Systems MacOS - 0 years MS Active Directory, LDAP - 0 years Redhat Linux Systems Administration - 0 years Systems Administration - 0 years Virtualization Technologies (VMware, including ESXi and VCenter configuration) - 0 years ** 3rd party and subcontract staffing agencies are not eligible for partnership on this position. 3rd party subcontractors need not apply. This position requires candidates to be eligible to work in the United States, directly for an employer, without sponsorship now or anytime in the future. This client is a US Federal Government contractor and is legally required to hire US Citizens. US Citizens will only be considered for this role. Due to the nature of the work, a United States Government Clearance is required to be eligible for the position. **