Law Firm Administrator
Administrator Job In Philadelphia, PA
The Law Firm Administrator is primarily responsible for the day-to-day operations of the office(s), including staff management and administrative coverage, facilities management, financial planning and billing, IT management, and internal communications. Wherever possible, additional firm responsibilities will be assigned relative to skill set, specific knowledge, experience, and consideration of work capacity availability. This role will partner with the managing member, hiring member, accounting manager, and IT manager on any office-related issues.
The best candidate for this position is someone who is accountable, responsible, direct, punctual, well-spoken, friendly but professional, communicative, diligent, a self-starter, curious-minded, comfortable with difficult conversations and enjoys running a law firm's operations.
This position is fully in-person at the firm's Center City Philadelphia office. The Center City office is open weekdays from 9:00 a.m. to 5:00 p.m.
Essential Job Functions
Facilities Management and Office Operations
The Office Administrator is expected to be in the office before it opens at 9:00 a.m. and available at the office to both staff and attorneys throughout the business day.
Oversee firm operations and administrative matters for attorneys and staff.
Manage and address building issues, security, weather-related closures, and safety and train in emergency procedures.
Act as the primary contact between the firm and the landlord regarding any facilities projects, maintenance requests, or issues.
Ensure the proper disposition of client files from creation to final storage; play an integral role in client file acceptance and release as per the onboarding and departure policies.
Provide updates for office business continuity disaster recovery plan as needed and ensure emergency notification system contact information is current.
Ensure that the office is maintained in good condition and that all internal and external services supporting the office are functioning effectively
Coordinate with Systems/Information Technology (IT) vendors to identify critical, practice-specific IT needs and help to ensure that all new and current members and employees have access to the firm's IT hardware and software tools. When required, work with IT vendors to provide necessary approvals for access to the accounts and systems of departed employees.
Run payroll and coordinate with payroll service provider.
Attend Member meetings, keep the confidential meeting minutes, and provide updates on office management, benefits, staff, and HR-related matters.
Management of Staff and Employees and HR Responsibilities
Handle onboarding of all new staff and employees.
Participate in hiring of new staff with Hiring Member.
Supervise the administrative assistant's tasks and deliverables. Ensure attorney expectations are met and provide feedback and guidance to address any issues.
Communicate and consistently reinforce all Firm policies and procedures.
Update the Firm policies and procedures as needed per the Managing Member's instruction.
Monitor staff attendance, vacations, PTO, sick days, and other absences from the office and approve timecards. Identify and document performance issues and provide feedback. In many instances, collaboratively with the supervising Attorney/Hiring Member to resolve interpersonal conflicts and performance concerns through counseling, performance improvement plans, and/or termination. Manage employee relations matters in the office, and use judgment on when to escalate when necessary.
Coordinate legal support assignments and ensure adequate support coverage for the office.
Optimize planning and utilization of office resources to efficiently and effectively meet office needs.
Coordinate and provide feedback on annual performance evaluations and compensation for non-exempt staff.
Assess training needs and propose development opportunities.
Conduct regularly scheduled staff meetings to discuss firm updates and to field questions from the employees relative to concerns, events, and other office-related issues.
Financial Management and Budgeting
Prepare and monitor office budget; make recommendations for cost efficiencies and operational needs.
Review and approve invoices and expenses for the office.
Build and maintain vendor relationships: negotiation of rates, prompt approval and processing of payments; resolution of billing discrepancies; oversight of office and lounge/cafe supplies and services being provided.
Coordinate with Managing Members to provide financial forecasting for Members' meetings.
IT Management
Work with third-party IT company on projects and issues.
Advance the firm's IT by implementing new software and hardware and upgrading security protocols.
Provide basic IT support to employees.
Employee Benefits and Insurance
· Obtain and manage employee enrollment in health insurance, dental insurance, 401(k) program; assist employees with enrollment and answer questions about the firm's insurance plans.
· Working knowledge of health insurance, dental insurance, 401(k) plans.
· Coordinate with the firm's broker(s) relating to health insurance, dental insurance, 401(k) plan, malpractice insurance; make recommendations to the Managing Member regarding the same.
· Prepare firmwide memos relating to employee benefits and updates/changes to the same.
Business Development
· Coordinate with the firm's business development consultant on implementation of marketing programs, sponsorships, and association involvement.
· Ensure administrative staff is updating the website, blog and social media accounts to promote articles, conferences, and additional attorney activities.
Preferences
· Bachelor's degree and five (5) or more years of law firm office management experience (Required).
· Candidates must be professional, have experience in managing others, including directing workload, performance, management, training, staffing, and recruitment.
· Proficient in all Microsoft applications, including but not limited to Word, Excel, PowerPoint, Teams and Outlook.
· Experience with iManage, Zoom Rooms and Timeslips is a plus.
· Excellent oral and written communication skills.
· Ability to manage multiple tasks simultaneously.
More Information
Kang Haggerty is a business litigation firm with over 25 employees. Kang Haggerty pays 100% of premiums for Health Insurance, Dental, Long-Term Disability, Short-Term Disability and Life Insurance for all eligible employees. As a certified-minority-owned law firm, Kang Haggerty believes in the power of diversity. We look to hire employees from different social, cultural, and political backgrounds.
To apply, please email Kandis Kovalsky (**************************) with your resume, cover letter, and two references.
Sr. Collaboration & Power Platform Admin
Administrator Job In Philadelphia, PA
The Sr. Power Platform/Collab Tech Admin will play a major role within the Collaboration Technology team. Key responsibilities will be maintaining and working on the next generation of collaboration tools including the Power Platform, Power Apps, Power BI, Microsoft Teams, Dynamics and SharePoint. This entails managing citizen developers through education, training, and administering the Power Platform COE. This position will help develop, communicate, and monitor the operational standards and procedures for Collaboration systems and will assist in monitoring of system performance and capacity.
Job Responsibilities:
Work within a cross functional team to envision and support current and future Collaboration Systems and components.
Maintain and implement systems with both an end user enablement and security focus.
Establish and maintain Power Platform governance
Administer Power Platform COE (Center of Excellence)
Manage environments and capacity
Responsible for software updates, maintenance and support and related documentation
Coordinates basic user administration
Establish and maintain governance
Key Technical Skills:
Manage the Power Platform Center of Excellence
Proficient experience with Power Platform suite of applications.
Proficient/Advanced knowledge with security concepts.
Ability to automate daily tasks with Power Platform.
Create custom PowerShell scripts
Educate and empower citizen developers
Ability to automate daily tasks.
Create and administer flows
Proficient with PowerBi.
Experience with Tableau / RStudio administration.
Experience with O365 and running Hybrid Exchange.
Experience with MS Dynamics
Experience with SharePoint Admin experience 2016/2020 & SharePoint Online
Teams
Applicants must be U.S. Citizens or Permanent Resident Green Card holders residing in Pennsylvania, New Jersey or Delaware.
Candidates must be on site 3x/week in Center City, Philadelphia.
Trust Administrator
Administrator Job In Wilmington, DE
An exciting opportunity has become available for a professional services firm based in Delaware. After a continuingly growing period of success for the company, they are expanding their team by looking to hire a Trust Administrator.
Overview: The Trust Administrator is responsible for managing trusts in accordance with governing documents such as trust agreements, wills, or court orders. This role involves ensuring accurate information flow, overseeing compliance, and providing excellent client service.
Key Responsibilities:
Administer trusts per governing documents and legal requirements.
Collaborate with departments to ensure timely, accurate information flow.
Manage compliance with internal and external regulations.
Gather, review, and organize trust documentation.
Set up trust accounts and handle banking and brokerage needs.
Process investment transactions and distribution requests.
Ensure timely payments of trust expenses and send required beneficiary notices.
Record trust transactions and resolve internal queries.
Conduct annual reviews of trusts and assist with invoicing and payment collection.
Perform Patriot Act compliance for new and transferred trusts.
Assist in training Trust Administrator Assistants as needed.
Provide professional, prompt responses to client inquiries.
Maintain knowledge of legal, tax, and investment developments affecting client accounts.
Qualifications:
Bachelor's degree required; additional certifications (e.g., Paralegal, CTFA) a plus.
Minimum three years of legal or trust administration experience.
Strong organizational, communication, and analytical skills.
Proficiency in Microsoft Office and trust accounting software.
Skills:
Detail-oriented with strong document management skills.
Excellent communication and time management abilities.
Knowledge of trust-related legal, tax, and investment issues.
Client service and compliance-focused.
Sr. Collaboration Technology Administrator
Administrator Job In Philadelphia, PA
This is a Contract 2 Hire role; this will convert any time after 3months and before 12months. This is a Hybrid role 3 days onsite (Tues, Weds, & Thurs) 2 days remote (Mon, Fri) The onsite location is Center City Philadelphia. This is W2 only, NO C2C, NO THIRD PARTIES,
Sr. Collaboration Technology Administrator position focused on the Power Platform, Power BI, Dynamics and SharePoint.
Job Description: This position will play a major role within the Collaboration Technology team as we empower users to be the best they can be. As a team we are responsible for the overall design, implementation, and management of the Collaboration Environment.
Key responsibilities will be maintaining and working on the next generation of collaboration tools including the Power Platform, Power Apps, Power BI, Microsoft Teams, Dynamics and SharePoint. This entails managing citizen developers thru education, training, and administering the Power Platform COE. This position will help develop, communicate, and monitor the operational standards and procedures for Collaboration systems and will assist in monitoring of system performance and capacity.
Job Responsibilities:
Work within a cross functional team to envision and support current and future Collaboration Systems and components.
Maintain and implement systems with both an end user enablement and security focus.
Establish and maintain Power Platform governance
Administer Power Platform COE (Center of Excellence)
Manage environments and capacity
Responsible for software updates, maintenance and support and related documentation
Coordinates basic user administration
Establish and maintain governance
Key Technical Skills:
Manage the Power Platform COE
Create custom PowerShell scripts
+Educate and empower citizen developers
Ability to automate daily tasks.
Create and administer flows
Power BI
Dynamics
SharePoint 2016
SharePoint Online
Teams
Informatica Administrator
Administrator Job In Philadelphia, PA
Boston, New York, Philadelphia, Cleveland, Richmond, Atlanta, Chicago, St. Louis, Minneapolis, Kansas City, Dallas, or San Francisco.
1 year + contract.
US Citizenship required. No C2C.
Responsibilities:
* Provide business and technical application support for Informatica PowerCenter and Data Quality as Informatica Administrator. The job will be supporting daily operational activities involving products and server hosting applications.
* Provide operational support including application code deployment, application and employee on/off-boarding, connection configurations, server certificate renewals, etc.
* Provide on call responsibilities for incident resolution
* Support audit requirements to review access to authorized environments
* Coordination events with other internal teams such as patching or installation of new products
* Provide support for weekend BRT tests for Production site to site Disaster Recovery
* Troubleshoot Informatica issues with team, collaborate with other teams to identify and remediate incidents and problems
*Provide some development work in PowerCenter or IDQ, some shell scripting on Linux platform for automating administrative functions.
* PowerCenter or IDQ development
* Experience with Enterprise class workload automation tool
* Experience with systems integration
* Experience with Enterprise class managed file transfer tool
* Experience with ITIL
* Experience with organizations that place a strong emphasis on Security
* Shell scripting
About Us
Delphi-US is a national recruiting firm based in Newport, Rhode Island. We specialize in IT, Engineering and Professional Staffing services for premier corporations and a multitude of industries across the United States. We are the Peacemakers In The Talent War - bringing the best and brightest talent to Employers of Choice, enabling critical project success, fostering progressive employment relationships, and promoting competitive advantages for our Clients and the Talent Marketplace we serve. Delphi accomplishes this with a proprietary skill-based and cultural matching process that results in higher qualified submissions along with increased interviews and offer rates. You'll find our team is highly experienced, friendly, professional and ready to advocate on your behalf, armed with industry trends, and an understanding of employer expectations.
NetSuite Administrator
Administrator Job In Philadelphia, PA
Role: NetSuite Administrator
Job Type: Full-Time
Our client is a renowned brand and lead by an esteemed healthcare provider with a significant global impact. Specializes in condition specific nutritional supplements and medical devices.
Key Responsibilities:
In this role, you will:
Administer, troubleshoot, and support NetSuite OneWorld, including complex third-party integrations.
Lead NetSuite projects, including the integration of new subsidiaries from acquisitions.
Manage finance-related projects and coordinate with functional teams and finance leadership.
Collaborate with Sales and Customer Service teams to optimize NetSuite CRM.
Develop and manage a systems roadmap for scalability and efficiency through automation.
Advise on NetSuite best practices and implement security/user segregation policies.
Manage the NetSuite helpdesk to resolve user issues.
Requirements:
3+ years of experience in NetSuite administration within a complex environment.
Proven experience leading NetSuite implementations and managing major projects.
Proficiency with Suite Flow, Custom Record Types, Imports/Exports, Mass Updates, Saved Searches, Reports, and Dashboard KPIs.
Strong understanding of NetSuite functionalities.
What We Offer:
This role, facilitated through InterEx Group. The ideal professional will be an experienced NetSuite Administrator who is motivated to make a huge impact on the company to enhance operational efficiency across the subsidiary NetSuite. It is essential that the individual ensure ERP and CRM systems are finely tuned, working with third-party applications, and supporting pivotal projects.
If you see yourself wanting to make a huge impact at a new organization, email your resume to ****************************!
New Vision Detox Administrator
Administrator Job In Philadelphia, PA
New Vision Detox Administrator This position is responsible for the management of the New Vision office, which includes participation and oversite of the admission and referral process as well as internal documentation auditing. In addition, the New Vision Administrator is responsible for planning weekly outreach in the community to enhance the visibility of the New Vision Service and client hospital. The New Vision Administrator works collaboratively with hospital administration, physician and nursing staff, Regional Director of Operations, and Clinical Director to coordinate a continuum of care for the addicted patient. Employee is expected to be present at client hospital during assigned business hours to supervise the intake staff, assist with inquiries, admissions, discharge planning, meet with hospital physicians, nursing staff, and administration as well as provide general direction on the proper functioning of the site. New Vision Administrator is expected to be on site daily unless they are off site performing community outreach and educational activities pursuant to the marketing and outreach plan.Responsibilities:
Maintain a minimum of 12 Outside Marketing Contacts each week with various treatment agencies, physician offices, hospitals, etc.
Be at the hospital each day at 8am to check in and start the day. Outreach should be completed after checking into the hospital. If there is a need to complete outreach before starting at the hospital, that will need prior approval from the Regional Director.
Complete assigned reports in accordance with company policy.
Oversee the day to day operations of the New Vision office.
Oversee the time management of the Intake Coordinator including approving payroll, approving time off requests, and communicating to Regional Director any potential gaps in coverage of the service.
Effectively communicate with Hospital Administration, Physicians, Nurses, and Community Partners.
Act as a liaison between the New Vision Service and the Community as well as between the Client Hospital and the Corporate Office.
Assist the Intake Coordinator with inquiries, assessments, discharge planning, follow up calls, and day to day operations of the office.
Maintain HIPPA
Support organizational and departmental philosophies, goals, and objectives and through own behavior lead and motivate others to do so.
Ability to handle stressful situations and interact with others.
Must be present during working hours at the office for in person meetings and access to a computer without violating company policy.
Regular attendance is to be maintained.
Adherence to a code of conduct conducive with BayMark Services policy is expected.
Other duties, as assigned.
Qualifications:
A Bachelors degree in Human Services, Psychology, Counseling, Substance Abuse, Criminal Justice, or related field is preferred along with and minimum of at least three (3) years of social service and/or clinical service work.
Valid Drivers License, Vehicle Registration, and Verifiable Automobile Insurance
Basic Understanding of chemical dependency
Marketing or Public Relations experience
Must be punctual, dependable, and demonstrate an outstanding work ethic.
Must be comfortable working independently yet collaboratively as an integral member of a cohesive team.
Ability to work with a diverse population of people
Ability to demonstrate strong communication and organizational skills
Ability to demonstrate effective leadership and management skills
Understanding of HIPAA guidelines and policies
Proficient in Microsoft Office (Word, Excel, Power Point, Etc.) as well as an understanding of email and attachments. Strong typing and computer application skills. Able to operate telephone, PC, copier, and other basic business machines.
Understanding of documentation as it pertains to the healthcare industry
Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully.
Ability to maintain confidentiality, remain open to others ideas and exhibit willingness to try new things.
Ability to speak clearly and persuasively in positive or negative situations.
Ability to edit work for spelling and grammar, present numerical data effectively and able to read and interpret written information.
Ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans.
Ability to demonstrate accuracy and thoroughness and monitor own work to ensure quality.
Able to adapt to changes in the work environment, mange competing demands and is able to deal with frequent change, delays, or unexpected events.
Satisfactory references from employers and/or professional peers 21. Satisfactory criminal background check, including Motor Vehicle Report
Satisfactory drug screen and criminal background check
Benefits:
Competitive salary
Comprehensive benefits package, including medical, dental, vision and 401(K)
Generous paid time off
Excellent growth and development opportunities
Satisfying and rewarding work striving to overcome the opioid epidemic
COVID-19 considerations:Everyone will be asked to be in compliance with the most recent COVID guidelines from CDC, State, County and City.Here is what you can expect from us:Special Care Hospital Management is the National Leader in Medically Managed Withdrawal Stabilization is committed to the highest quality of patient care in a comfortable hospital setting. Our ultimate goal is to address the physical symptoms of withdrawal in a medically supervised environment.
Special Care Hospital Management is committed to Equal Employment Opportunity (EEO) and to compliance with all Federal, State and local laws that prohibit employment discrimination on the basis of race, color, age, natural origin, ethnicity, religion, gender, pregnancy, marital status, sexual orientation, citizenship, genetic disposition, disability or veterans status or any other classification protected by State/Federal laws.
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Research Business Administrator
Administrator Job In Philadelphia, PA
This position works with a team of research administrators to provide support and management of a sponsored research portfolio for faculty/scientists in the Research Institute. This position provides an opportunity to manage fiscal and administrative aspects of federal and non-federal research grants including budget development for proposals, financial reconciliation, forecasting, closeouts, and preparation of analytical reports for PIs and other stakeholders. All tasks are performed in accordance with hospital/federal and non-federal sponsor guidelines and policy, including Uniform Guidance, and generally accepted accounting principles (GAAP) where applicable.
JOB FUNCTIONS
Essential Functions:
Fiscal Responsibility of Research Grants Management
Reviews and approves all financial transactions up to $50,000 charged to research grant accounts, to ensure compliance with cost principles as defined in the Uniform Guidance and the individual grant agreement. This may include purchase orders, check requests, travel expenses, equipment, laboratory supplies, animal care cost, and personnel payroll costing allocations.
Assist PI and administrators with management and oversight of fiscal and administrative matters related to projects from inception of award to project close-outs
Manages and monitors a diverse portfolio of grant accounts of varied mechanisms with an average criteria weight of 668 based grant complexity, sponsor award type, expenditure dollars of 20-25 Principal Investigators.
Regularly analyzes deficits and balances, alerts PIs and others as appropriate, and resolves activity issues promptly.
Allocates faculty and staff salaries to research grant accounts with direction from the Principal Investigators
Communicate and coordinate with other RBAs to resolve questionable allocations related to their assigned grant
Experience in managing federal and non-federal contracts, clinical trials, program grants, subcontracts etc.
Gain an understanding of the projects and note relevant terms and conditions and related deliverables and deadlines for compliance
Prepare, review for appropriateness, labor and non-labor cost-transfers for timely processing
Complete timely project close-outs, communicating overages and/or refunds to investigators where applicable
Ensure compliance and timeliness of all project reporting and financial deliverables; track and seek PI cooperation to remedy late progress reports hindering invoice payments
Effective & Timely Communication
Provides timely and accurate communication of financial data to principal investigators, sponsors, and other customers.
Prepares and provides PIs with financial summaries and reports utilizing an excel spreadsheet template that is easily understood by the lay reader, and reconciles with the Institutional Financial System
Meets with investigators to review and explain financial data at least monthly but not less than quarterly; provides ad hoc financial status updates whenever requested or required
Closes out research grant accounts with the Research Specialized Accounting Unit
Communicates appropriate financial information to all stakeholders (department chairs, division chiefs, senior leadership, PI's staff, and practice plan/hospital division administrators)
Coach stakeholders on the concept or effective financial management of grants and contracts
Disseminates information on financial changes in NIH and other sponsor forms, guidelines, requirements, rules, etc.
Provide appropriate guidance to staff, faculty, practice plan/division administrators, center administrative directors and other customers on policy changes, and updated to the Uniform Guidance
Proactive Financial Advice and Planning
Demonstrates understanding of the overall portfolio by preparing payroll costing allocations and projections based on a PI's total grant funding, their collaborations across the organization, and the overall funding situation of the assigned portfolio.
Prepares budgets for grant applications, supplemental funding, budget modifications and adjustments.
Proactively identifies problems and works to resolve them in an efficient manner, and reasonable timeframe
Plans with PI to sustain financial stability over the long term
Excellent Customer Service
Ability to work as a part of a team and develop professional, collaborative relationships with all stakeholders.
Provide team support for coverage plan as needed when team members are absent
Responds to customers within 24 - 48 hours and works to understand / meet their needs
Refers customers to appropriate knowledge experts when required
Triages or turns around requests with accurate information within an identified timeframe
Liaises with hospital SMEs on the financial aspects of portfolio management and/or personnel issues.
Generate creative approaches to addressing problem and opportunities.
Establish and maintain effective working relationships with coworkers and other stakeholders to ensure all services are provided proactively and excellent customer service
Adhere to Policies & Procedures, Cost Principles, and Uniform Guidance
Provide guidance on policies and procedures to ensure compliance with sponsor rules and regulations, generally accepted accounting principles (GAAP), and fiscal components of the OMB Uniform Guidance.
Oversees management/tracking of Time and Effort reporting
Maintain a high level of productivity and self-direction upon adequate training and instruction. Seek opportunities to increase knowledge of job duties by reading internal manuals, policies, and procedures; researching industry related topic; attending workshops and/or conferences; joining a related professional organization, or through other mediums.
QUALIFICATIONS
Required Skills & Experience:
Advanced proficiency with spreadsheet software (Excel).
Advanced proficiency with enterprise resource planning, financial and human capital management software (Workday).
Intermediate proficiency with web based tools.
Intermediate knowledge of budgetary principles, practices and procedures.
Intermediate knowledge of Uniform Guidance.
Strong leadership skills.
Strong organizational skills.
Strong time management skills.
Strong analytical and problem-solving skills.
Strong verbal and written communications skills.
Must be able to work with minimal supervision, practicing with a questioning attitude and pro-active in seeking guidance when needed.
Requires the ability to provide excellent customer service and work well within a team.
Ability to collaborate with stakeholders at all levels.
At least three (3) years related experience in research administration and portfolio management
At least five (5) years of related experience in research administration and portfolio management
Education:
Bachelor's Degree required.
Bachelor's Degree accounting, finance, business administration, or related field preferred.
Preferred Certifications & Licensure:
Certified Research Administrator (CRA)
Research Administrators Certification Council (RACC)
#LI-Remote
Sharepoint Administrator
Administrator Job In Philadelphia, PA
We are seeking a skilled and detail-oriented SharePoint Administrator with experience in the Power Platform to join our leading Healthcare client in Philadelphia! The ideal candidate will design, implement, and maintain SharePoint frameworks to support various teams, enabling streamlined collaboration and data management. This role requires a strong understanding of healthcare workflows, exceptional technical expertise, and the ability to deliver user-friendly solutions that enhance team efficiency.
Key Responsibilities:
Develop, implement, and maintain the framework for SharePoint sites to meet the needs of multiple teams across the organization.
Collaborate with stakeholders to understand team-specific requirements and ensure SharePoint solutions align with organizational goals.
Configure and manage SharePoint features, permissions, and workflows to enhance usability and data security.
Design and implement solutions using Microsoft Power Platform tools, including Power Apps, Power Automate, and Power BI, to automate processes and improve team productivity.
Provide ongoing support, training, and troubleshooting for SharePoint users.
Ensure compliance with organizational policies, HIPAA regulations, and other healthcare standards in all solutions.
Monitor SharePoint performance, conduct regular updates, and ensure high availability of services.
Qualifications:
Proven experience as a SharePoint Administrator, with expertise in setting up and managing SharePoint Online environments.
Proficiency in Power Platform tools (Power Apps, Power Automate, Power BI).
Strong understanding of healthcare workflows and data management.
Knowledge of SharePoint permissions, content types, metadata, and workflow configuration.
Experience integrating SharePoint with other Microsoft 365 services.
Familiarity with compliance and security standards in a healthcare environment.
Excellent communication and collaboration skills, with the ability to work across diverse teams.
Preferred Skills:
Experience with scripting languages such as PowerShell for automation.
Familiarity with data visualization and reporting for healthcare operations.
Certifications in SharePoint, Microsoft 365, or Power Platform are a plus.
Research Business Administrator II
Administrator Job In Philadelphia, PA
Immediate need for a talented Research Business Administrator II. This is a 06+months contract opportunity with long-term potential and is located in Philadelphia, PA(Remote). Please review the job description below and contact me ASAP if you are interested.
Job ID: 24-41762
Pay Range: $38 - $41/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).
Key Requirements and Technology Experience:
Key skills; National Institutes of Health (NIH),portfolio management, grants and financial experience
Advanced proficiency with spreadsheet software (Excel).
Advanced proficiency with enterprise resource planning, financial and human capital management software (Workday).
Intermediate proficiency with web based tools.
Intermediate knowledge of budgetary principles, practices and procedures.
Intermediate knowledge of Uniform Guidance.
Strong leadership skills.
Strong organizational skills.
Strong time management skills.
Strong analytical and problem-solving skills.
Strong verbal and written communications skills.
Must be able to work with minimal supervision, practicing with a questioning attitude and pro-active in seeking guidance when needed.
Requires the ability to provide excellent customer service and work well within a team.
Ability to collaborate with stakeholders at all levels.
Looking for candidates with significant grants and financial experience.
People who have managed a research admin portfolio and/ or have worked in a university hospital setting would be helpful.
In addition, experience working with principal investigator. NIH grant management experience.
Bachelor's Degree required.
Bachelor's Degree accounting, finance, business administration, or related field preferred.
Certified Research Administrator (CRA) Research Administrators Certification Council (RACC) upon hire Preferred
At least three (3) years related experience in research administration and portfolio management Required
At least five (5) years of related experience in research administration and portfolio management Required.
Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.
Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.
Payroll Administrator
Administrator Job In Pilesgrove, NJ
Insight Global is looking for a Payroll Administrator for one of our heavy construction clients! This person will be responsible for managing and processing the company's payroll, ensuring accuracy and compliance with all applicable laws and regulations. This role requires strong attention to detail, excellent organizational skills, and the ability to work heavily in excel!
Qualifications:
Experience in payroll, taxes or other accounting field (internship, course work or other professional experience)
Familiarity with prevailing wage, union wages and other federal wages
Experience with Excel
Compensations & Notes:
Onsite, Monday - Friday, 40 hours/week, Full time permanent opportunity
$23/hr to $27/hr.
Exact compensation may vary based on several factors, including skills, experience, and education.
Benefit packages for this role include medical, dental, and vision insurance and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.
System Administrator
Administrator Job In Philadelphia, PA
We are seeking an experienced System Administrator to join our team and help drive the success of our IT infrastructure. In this role, you will leverage industry best practices to fulfill business requirements while ensuring adherence to architectural standards and engineering methodologies. You will manage server administration, system software, storage, backup solutions, virtualization, monitoring tools, and business continuity systems. This role requires a proactive approach to analyzing and resolving infrastructure issues, monitoring system performance, and implementing infrastructure projects that align with organizational goals.
Key Responsibilities:
Build, manage, and support server infrastructure and systems.
Maintain physical and virtual server environments.
Oversee server and virtual machine environments using sound processes and procedures.
Handle service, incident, and change request ticket management.
Monitor system performance and capacity, providing periodic status reports.
Conduct trend analysis and recommend process and technology enhancements.
Provide cost and trend analysis, resolving critical infrastructure issues.
Additional Responsibilities:
Administer Windows and Linux systems.
Apply networking knowledge, including routing, switching, and firewalls.
Utilize common security devices and best practices.
Leverage DevOps tools and methodologies.
Manage VMware environments.
Support storage and backup systems.
Apply knowledge in healthcare IT systems (preferred).
Requirements:
Windows Environment Management:
Proven experience in managing large-scale Windows environments from an operational perspective.
Capability to approach challenges theoretically and implement practical solutions.
Remediation Expertise:
Ability to upgrade, decommission, or manage security exceptions for legacy systems.
Familiarity with application-centric and vendor-centric environments.
Administrative and Critical Thinking Skills:
Strong administrative abilities with "outside-the-box" problem-solving.
Ability to troubleshoot effectively and adapt quickly to challenges.
Additional Skills:
Linux Experience: Growing demand within the organization.
SCCM Proficiency: For patching and rebooting servers.
Experience in environments with 11,000 servers or similar scale.
Proficiency in DevOps tools and methodologies.
Expertise in VMware environments and backup systems.
Healthcare IT experience is a plus.
Retail Administrator
Administrator Job In Middletown, PA
p style="text-align: left;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strong Retail Administrator Full Time/strong/span/pp style="text-autospace: none;"nbsp;/pp style="text-autospace: none;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"If you are the type of person that is excellent at multi-tasking and enjoys working in a retail environment this administrative position will be a great fit for you! The full time Retail Administrator position will provide you with the opportunity to excel in the retail sales field.
nbsp; You will be expected to work in a team and communicate effectively with associates, clients and customers.
The ideal candidate will have prior retail management and sales experience with an understanding of retail reporting systems.
Working independently or with a team, communicating affectively with associates, clients and customers are attributes one needs to possess for this admin job.
Take this opportunity to join a company that offers competitive pay rates and top-notch training.
Grow your career with the company, the leading sales and marketing agency in all of North America.
/span/pp style="text-autospace: none;"nbsp;/pp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strong What We Offer:/strong/span/pp style="margin: 0px;"span style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"nbsp;/span/pul style="margin-top: 0in;"lispan style="font-size: 10pt; font-family: arial, helvetica, sans-serif;"Full-Time Benefits (Medical, Dental, Vision, Life)/span/li/ulp style="text-autospace: none;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strong Responsibilities:/strong/span/pullispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Support CORE Management/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Maintain Authorizations within the Retail database/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Pull and analyze reports from the Retail database/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Maintain Authorizations in the Retail database/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Post and maintain files on the CORE Connects Web site/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Work directly with Retail Sales Associates in support of Managements objectives/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Maintain Trackers for various functions within CORE on the Connects Web site/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Print and collate mailings for Retail Sales Associates as needed.
/span/li/ulp style="margin: 0px;"span style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"strong Qualifications:/strong/span/pullispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"span style="line-height: 115%;"Education Level:/spanstrong style="line-height: 115%;"nbsp;/strongspan style="line-height: 115%;"High School Diploma or GED/spanstrong style="line-height: 115%;"nbsp;/strong/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"1-3 years of experience in administrative or retail environment.
nbsp; Prior sales and marketing or industry experience preferred/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Intermediate level skills in Excel, Power Point, and basic Access skills/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Must have a complete understanding of retail reporting system including how to input information and pull reports, as well as serving as a contact for new users/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Must be able to effectively communicate and deal professionally with associates, clients, and customers/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Must be able to prioritize tasks, handle a variety of tasks at one time and adapt to a changing work environment/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Must be a team player/span/lilispan style="font-family: arial, helvetica, sans-serif; font-size: 10pt;"Must perform the job safely and utilize proper safety techniques and use of equipment when appropriate.
nbsp;/span/li/ulp style="margin: 0px;"nbsp;/pp style="margin: 0px;"Job Will Remain Open Until Filled/p
DBA
Administrator Job In Philadelphia, PA
Role: Database Administrator - Expertise in Snowflake and SQL + Power BI Compensation: $120,000 base salary + 10% performance bonus
A rapidly expanding organization in the veterinary care space is searching for a skilled Database Administrator to join its growing data team. This role is key in optimizing the company's data infrastructure and collaborating with a Snowflake specialist to enhance performance and scalability. The position offers flexibility with a hybrid work setup, allowing remote work a few days per week, and requires occasional in-office presence in Conshohocken, PA.
Key Responsibilities
Manage and optimize an AWS-hosted SQL Data Lake, organizing schemas for distributed clinic networks.
Work closely with a Snowflake developer to ensure seamless integration and peak performance between the Snowflake environment and SQL Data Lake.
Design, implement, and manage efficient data workflows and pipelines to support analytics and reporting needs.
Monitor database systems for performance issues, troubleshoot problems, and implement solutions to maintain uptime and reliability.
Develop and enforce best practices for data security, governance, and scalability.
Optional Bonus
: Support Salesforce data integration and administration, if relevant to your expertise.
Preferred Qualifications
Strong experience in database administration with a focus on SQL and Snowflake.
Hands-on expertise with AWS database hosting and infrastructure management.
Advanced knowledge of database architecture, optimization, and performance enhancement.
Familiarity with data warehousing and data lake concepts.
Bonus
: Salesforce administration or data integration experience.
Excellent problem-solving abilities with the capacity to work independently and as part of a team.
Why Join Us?
Join a forward-thinking team where innovation and collaboration are highly valued.
Collaborate directly with a Snowflake specialist to tackle unique challenges and drive system improvements.
Enjoy a competitive compensation package, including a $120,000 base salary and a 10% performance bonus.
Benefit from a flexible hybrid work model that supports work-life balance.
Contribute to impactful work in an organization committed to supporting the veterinary community.
How to Apply
Interested candidates with relevant experience are encouraged to apply by submitting their resume.
Office Coordinator
Administrator Job In Philadelphia, PA
Pride Health is hiring an Office Coordinator to support our client's medical facility based in Philadelphia, Pennsylvania.
This is 3 months of contract with the possibility of extension with competitive pay and benefits and a great way to start working with a top-tier healthcare organization!
Location - Philadelphia, PA (19104)
Length of Assignment - 3 months (Possibility of Extension)
Pay Range - $20 - $25 an hour
Shift and Schedule - Monday-Friday, 8 hrs. a day, earliest start time is 7:30 am.
Job Summary
This role provides advanced administrative and clinical management support.
Job Duties
Perform advanced administrative tasks including triage calls, coordination, and scheduling.
Assist with complex patient services including scheduling appointments, checkouts, sending documentation, and contacting appropriate stakeholders.
Respond to complex inquiries and assist stakeholders according to procedures.
Manage records including charts, files, and correspondence according to procedures.
Assist with the maintenance of systems, procedures, and methods for record-keeping and reporting.
Schedule and provide administrative support for meetings, interviews, committees, conferences, and calendars.
Prepare presentations, letters, reports, memoranda, and related materials.
Oversee office supplies for the department.
Assist with the new hire process and employee support including timekeeping.
Other duties and administrative support projects as required.
Requirements
High School/GED.
Three (3) years of administrative experience in office and clinical setting Required.
Basic knowledge of medical terminology and protocols
Basic knowledge of HIPAA regulations
Intermediate proficiency with electronic medical record software (EPIC)
Intermediate proficiency with word processing software (Microsoft Word)
Intermediate proficiency with spreadsheet software (Microsoft Excel)
Basic proficiency with presentation software (Microsoft PowerPoint)
Excellent verbal and written communication skills
Excellent interpersonal skills
Excellent organizational skills
Strong time management skills
Solid conflict resolution skills
Ability to maintain confidentiality and professionalism
Ability to work independently with minimal supervision
Ability to work with and relate to people at all levels
Benefits
Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.
Equal Opportunity Employer
As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.
AI Database Administrator
Administrator Job In Philadelphia, PA
Direct Hire
Hybrid: Philadelphia, PA (relocation assistance available)
USC, Green Card, or H1B only
On the Corporate Systems AI team, you'll develop, customize, and integrate opportunities where AI can enhance operational efficiencies for in-house and third-party applications utilized across teams including finance, operations, back office, and investment businesses.
You'll have the opportunity to lead the integration of cutting-edge generative AI technologies.
Responsibilities:
• Help design and support new databases to meet business requirements into the future.
• Perform storage maintenance and updates, keeping up to standards and staying current with the latest technology available to enhance AI capabilities
• Partner with developers to troubleshoot and scale services
Qualifications:
• Bachelor's degree in: Information Technology, Computer Science, Engineering, Mathematics or related discipline or its foreign equivalent (mandatory)
• 4+ years of experience as a database administrator
• Experience with AI Technologies including Vector and Graph databases - required
• Understanding of Retrieval-Augmented Generation (RAG) systems - required
• Azure, AWS, GCP
• Scripting (Python, Perl, Bash)
• SQL (preferred)
Informatica Admin & Tableau Admin
Administrator Job In Wilmington, DE
Tittle : Informatica Admin & Tableau Admin
The pay range for this role is $120k - $130k per annum including any bonuses or variable pay. Tech Mahindra also offers benefits like medical, vision, dental, life, disability insurance and paid time off (including holidays, parental leave, and sick leave, as required by law). Ask our recruiters for more details on our Benefits package. The exact offer terms will depend on the skill level, educational qualifications, experience, and location of the candidate.
Job Description
Minimum 4-6 years of experience required.
Must have a strong knowledge & experience of security framework within Informatica.
Working with a global team to implement new ETL processes, across multiple Data warehouse.
Ensure the overall health and performance of Informatica to include performance tuning, environment reliability and availability, and system recoverability from Hosting point.
Diagnoses and resolves application bottlenecks and performance issues.
Install, configure, and administer the Informatica platform for maximum utilization.
Work collaboratively with technical staff, and business experts to develop solutions to business requirements and client problems.
Monitor health of Tableau Server and track key application metrics.
Monitor overall Tableau server usage patterns, process status , job status , disk drive space and stale content.
Experience on data security policies and external regulatory requirements.
Monitor Tableau software/app installation, utilization and maintain application performance & stability.
Tech Mahindra is an Equal Employment Opportunity employer. We promote and support a diverse workforce at all levels of the company. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, age, national origin or disability. All applicants will be evaluated solely on the basis of their ability, competence, and performance of the essential functions of their positions with or without reasonable accommodations. Reasonable accommodations also are available in the hiring process for applicants with disabilities. Candidates can request a reasonable accommodation by contacting the company ADA Coordinator at ADA_******************************.”
SQL Database Administrator
Administrator Job In King of Prussia, PA
Key Education or Certification Required
Required Bachelor's Degree in Computer Science or Information Systems, or equivalent combination of education and experience
Microsoft SQL certification (MCSA) or ability to work towards this
Required Minimum Number of Years of Relevant Experience
Required (7) years' experience as a database administrator in SQL Server environment.
Required (3) years' experience working in Microsoft Azure or other cloud provider.
Required (3) years' experience working in Microsoft Azure DevOps or other CI/CD tooling.
Required Skills and Competencies
Experience with SQL Server 2012 and upwards
Experience with SQL Server integration/Analysis/Reporting services
Experience with PowerBI
Experience with Microsoft Windows Operating systems
Experience with Active Directory / Azure Active Directory
Good understanding of current database technologies and applications
A keen interest to learn about new technologies.
Solves complex problems; takes a new perspective on existing solutions.
Willing to work occasional extended hours.
Highly detail oriented with excellent interpersonal and communication skills.
Database Administrator (DB2 LUW pureScale)
Administrator Job In Malvern, PA
About the Role
Join a collaborative team based primarily in Malvern, PA, where we support and innovate on critical database systems. While this role is open to candidates in multiple locations, preference will be given to those willing to work out of the Malvern, PA office alongside the rest of the team.
We are seeking a Senior Database Administrator with advanced expertise in DB2 for Linux, Unix, and Windows (LUW) to join our dynamic team. This role involves designing, implementing, and optimizing DB2 LUW environments, including advanced features like PureScale and High Availability Disaster Recovery (HADR). You will work across both system and application administration while leveraging tools like InfoSphere Data Replication (CDC), DB2 Data Management Console, and other specialized utilities. The ideal candidate brings both technical proficiency and a consultative approach to drive database innovation and operational excellence.
Key Responsibilities
Administer and optimize DB2 LUW databases on RHEL platforms, including advanced features such as PureScale and HADR.
Serve as both a System DBA and Application DBA, supporting robust database operations.
Leverage tools like InfoSphere Data Replication (CDC), DB2 Data Management Console, DB2 Recovery Expert, and DB2 Merge Backup to ensure data reliability and integrity.
Utilize Optim High Performance Unload for high-efficiency data processing.
Design, implement, monitor, and troubleshoot DB2 LUW database systems to ensure high availability, performance, and scalability.
Provide technical expertise on PureScale architecture, guiding deployment and management strategies.
Develop and maintain backup and recovery strategies using advanced tools to safeguard critical data.
Implement monitoring solutions to proactively identify and resolve performance bottlenecks.
Collaborate with cross-functional teams to translate business needs into efficient database solutions.
Mentor junior team members, sharing best practices in database administration and management.
Stay updated on emerging trends in database technologies to drive continuous improvement initiatives.
Qualifications
Bachelor's degree in Computer Science, Information Technology, or a related field.
Extensive experience in DB2 LUW database administration, with a focus on advanced features like PureScale and HADR.
Proficiency in using database tools such as InfoSphere Data Replication (CDC), DB2 Recovery Expert, and DB2 Merge Backup.
Expertise in designing, implementing, monitoring, and troubleshooting DB2 LUW environments.
Strong understanding of database performance tuning, security, and disaster recovery.
Hands-on experience with DB2 Data Management Console and Optim High Performance Unload.
Certification in DB2 or related database platforms is a plus.
Network Administrator
Administrator Job In Horsham, PA
Avo Photonics is a dynamic contract engineering services company that designs, develops, and manufactures custom opto-electronic products for a large customer base. We seek a diligent and dedicated Network Administrator who can help maintain a secure network environment. The successful candidate must be self-motivated, and maintain a professional presence.
Specifically:
Implement and manage Juniper firewall environment
Be responsible for network connectivity of workstations, servers, and peripherals
Manage a secure Meraki Wi-Fi environment
Monitor network traffic for performance and threats
Segment network traffic with VLANs and Subnets
Manage and maintain ISP bandwidth and public IP addresses
Document network systems and procedures
Ensure proper cable management
Be responsible for running CAT6 and fiber cables
Manage all switches and switch stacks
Assist Systems Administrator as needed
Requirements:
Bachelor's degree in computer science
Five years proven experience in Network Administration
Understanding of Juniper firewalls
Extensive knowledge of firewall rules and security
Work onsite full time
Flexible to work nights and/or weekends when required
Avo Photonics offers competitive salaries and a comprehensive benefits package. Apply today!
Avo Photonics is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee of Avo Photonics by any method without a valid written contract in place with Avo Photonics will be deemed the sole property of Avo Photonics. No fee will be paid in the event the candidate is hired by Avo Photonics as a result of the referral or through any other means.