Admission office assistant jobs near me

- 193 jobs

Senior Workout Office - Remote NC
Banco Santander Brazil 4.4
Remote admission office assistant job
Country: United States of America It Starts Here: Santander is a global leader and innovator in the financial services industry and is evolving from a high-impact brand into a technology-driven organization. Our people are at the heart of this journey and together, we are driving a customer-centric transformation that values bold thinking, innovation, and the courage to challenge what's possible. This is more than a strategic shift. It's a chance for driven professionals to grow, learn, and make a real difference. If you are interested in exploring the possibilities We Want to Talk to You! Senior Commercial Real Estate Workout Officer - Must have Commercial Real Estate Workout experience. Essential Duties & Responsibilities Portfolio Management * Manage a portfolio of mid- to high-complexity distressed commercial real estate loans, focusing on rent-regulated multifamily assets in NYC. * Evaluate collateral performance, borrower financials, and guarantor support to identify risks and recommend appropriate workout strategies. * Develop and execute resolution plans including loan modifications, forbearances, restructurings, the pursuit of various remedies. * Monitor ongoing borrower compliance, property performance, and loan covenant adherence. Commercial Loan Documentation * Review, interpret, and negotiate commercial loan documents, including notes, mortgages, guarantees, intercreditor agreements, and forbearance or modification agreements. * Partner with internal and external counsel to ensure documentation accuracy and adherence to internal credit and regulatory standards. * Identify legal and structural issues that could impact collateral recovery or enforceability. Underwriting & Financial Analysis * Conduct comprehensive underwriting of rent-regulated multifamily properties, including evaluation of rent rolls, regulatory compliance, operating statements, capital needs, and market dynamics. * Perform financial modeling, collateral valuations, and risk assessments to support loan resolution recommendations. * Prepare and present detailed credit memoranda and action plans to management and credit committees. Negotiation & Relationship Management * Lead negotiations with institutional borrowers, sponsors, investors, and legal representatives to achieve balanced, risk-mitigated outcomes. * Maintain initiative-taking and professional communication with borrowers and internal stakeholders throughout the workout process. Foreclosure & REO Oversight * Oversee and manage judicial foreclosure processes, coordinating with counsel to ensure compliance with state laws and procedural requirements. * Manage Real Estate Owned (REO) assets post-foreclosure, including stabilization, valuation, and disposition. * Collaborate with internal Real Estate and Asset Management teams to optimize recovery and minimize holding costs. Compliance, Policy, and Regulatory Adherence * Ensure all actions comply with internal policies, risk management frameworks, and regulatory requirements. * Maintain thorough loan files, workout documentation, and regulatory reporting consistent with audit and examination standards. * Demonstrate a strong understanding of credit policy and ensure all recommendations and actions are appropriately supported and documented. Core Competencies * Credit & Risk Acumen - Evaluates credit scenarios with sound judgment and risk awareness. * Regulatory & Policy Adherence - Demonstrates thorough understanding of banking regulations and internal governance standards. * Negotiation & Influence - Effectively negotiates with institutional counterparties to achieve optimal outcomes. * Execution & Accountability - Drives timely and accurate resolution of distressed assets within established frameworks. * Collaboration - Works effectively across Credit, Legal, Compliance, and Real Estate teams to support portfolio performance. What You Bring: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Qualifications * Education: Bachelor's degree in Finance, Real Estate, Accounting, or related field required; MBA or relevant graduate degree preferred. * Experience: * Minimum 9+ years of experience in commercial real estate workouts, special assets, or credit risk management within a regulated financial institution. * Proven experience reviewing and negotiating commercial loan documentation and complex legal structures. * Background in underwriting and managing rent-regulated multifamily properties in New York City. * Demonstrated ability to negotiate with institutional clients and structure loan modifications or settlements. * Direct experience with judicial foreclosures, receiverships, and REO management. * Skills & Competencies: * Understanding of NYC rent regulation and multifamily market dynamics. * Strong analytical, financial modeling, and valuation skills. * Excellent written and verbal communication, negotiation, and presentation skills. * Ability to interpret and apply internal policies, regulatory standards, and legal documentation. * Proficiency with Microsoft Excel, Word, PowerPoint, and loan servicing or risk management systems. It Would Be Nice for You to Have: * Established work history or equivalent demonstrated through a combination of work experience, training, military service, or education. * Experience in Microsoft Office products. Pays: $165k with $30k targeted annual bonus What Else You Need To Know: The base pay range for this position is posted below and represents the annualized salary range. For hourly positions (non-exempt), the annual range is based on a 40-hour work week. The exact compensation may vary based on skills, experience, training, licensure and certifications and location. Base Pay Range: Minimum: $93,750.00 USD Maximum: $170,000.00 USD We Value Your Impact: Your contribution matters and it's recognized. You can expect a fair and competitive rewards package that reflects the impact you create and the value you deliver. We know rewards go beyond numbers. Offering more than just a paycheck our benefits are designed to support you, your family and your well-being, now and into the future. Santander Benefits - 2025 Santander OnGoing/NH eGuide (foleon.com) Risk Culture: We embrace a strong risk culture and all of our professionals at all levels are expected to take a proactive and responsible approach toward risk management. EEO Statement: At Santander, we value and respect differences in our workforce. We actively encourage everyone to apply. Santander is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status or any other characteristic protected by law. Working Conditions: Frequent minimal physical effort such as sitting, standing and walking is required for this role. Depending on location, occasional moving and lifting light equipment and/or furniture may be required. Employer Rights: This does not list all of the job duties of the job. You may be asked by your supervisors or managers to perform other duties. You may be evaluated in part based upon your performance of the tasks listed in this . The employer has the right to revise this at any time. This job description is not a contract for employment and either you or the employer may terminate your employment at any time for any reason. What To Do Next: If this sounds like a role you are interested in, then please apply. We are committed to providing an inclusive and accessible application process for all candidates. If you require any assistance or accommodation due to a disability or any other reason, please contact us at ****************** to discuss your needs.
$35k-42k yearly est. Auto-Apply 1d ago
Assistant to Financial Advisor | Financial Services Multi-Family Office (RIA Experience Preferred)
Socha Capital
Remote admission office assistant job
Compensation: $100,000+ On-Target Earnings (Base + Uncapped Bonuses) Location: 100% Remote - U.S.-based This Isn't Just a Job - It's a Financial Services Career Accelerator. You're not looking for a task list. You're looking for a proving ground. At Socha Capital, we're redefining wealth advisory for entrepreneurs and executives. We're building a next-generation Multi-Family Office, and we want high-performing professionals who are ready to stretch beyond traditional roles. You'll work directly with our CEO-an industry veteran with two decades of high-net-worth (HNW) client acquisition experience-who will mentor you personally to master elite wealth management sales. If you're detail-oriented, highly organized, and thrive in fast-paced environments, this is where your executive skills can evolve into leadership and client acquisition mastery. What You'll Do This role blends high-level administrative excellence with strategic business development: Manage and build a qualified pipeline of HNW clients ($10M+ investable assets) Support and directly engage with entrepreneurs, executives, and C-suite leaders Partner with our CEO to develop and execute custom wealth strategies Maintain precision in CRM data, pipeline tracking, and compliance documentation Use tech and AI tools to streamline client engagement, reporting, and prospecting Coordinate meetings, follow-ups, and key communications with HNW clients This role is ideal for an executive assistant or operations professional who is ready to transition into client-facing sales and business development, using your organizational, detail, and problem-solving skills to accelerate career growth. Who You Are Experienced & Detail-Oriented: 2+ years supporting executives or in operations, sales, or client management in financial services, RIA, or related fields Driven: You set ambitious goals and follow through with relentless accountability Precise: You catch details others miss-accuracy is your leverage Communicator: You confidently engage both internal stakeholders and high-level clients Tech-Savvy: Comfortable with Salesforce, Redtail, Excel, and eager to adopt AI tools Leadership Potential: You can step into client-facing situations, handle complexity, and earn credibility quickly Why This Role Stands Out Elite Mentorship: Learn directly from a CEO who has mastered HNW client acquisition Career Flexibility: Fully remote, results-driven, with opportunities to grow into leadership Limitless Earnings: Competitive base plus uncapped performance bonuses Impact: Shape how entrepreneurs build, protect, and transfer wealth Culture: High-integrity, no politics, results-focused team Compensation & Benefits $100K+ OTE (Base + Bonuses) Unlimited PTO Health, 401(k) match, and family benefits Rapid career growth in a scaling firm Why Socha Capital We're an elite Multi-Family Office Advisory Firm, partnering with entrepreneurs who demand excellence and innovation. If you're a high-performing executive assistant, operations pro, or emerging leader who thrives under pressure and wants to step into wealth management sales, this is your chance to accelerate your career. Skills: Executive Support, Project Management, Wealth Management Sales, HNW Client Acquisition, CRM Software (Redtail, Salesforce), Financial Advisory, Pipeline Management, Client Onboarding, SEC Compliance, Microsoft Excel Equal Opportunity: We hire based on performance, integrity, and potential. Compensation varies by experience, skills, and location.
$28k-35k yearly est. 60d+ ago
Executive Assistant & Office Administrator
Milliken & Company 4.9
Remote admission office assistant job
Milliken & Company is a global manufacturing leader whose focus on materials science delivers tomorrow's breakthroughs today. From industry-leading molecules to sustainable innovations, Milliken creates products that enhance people's lives and deliver solutions for its customers and communities. Drawing on thousands of patents and a portfolio with applications across the textile, flooring, chemical and healthcare businesses, the company harnesses a shared sense of integrity and excellence to positively impact the world for generations. Discover more about Milliken's curious minds and inspired solutions at Milliken.com and on Facebook, Instagram and LinkedIn. Position Title Executive Assistant & Office Administrator Position Summary The Executive Assistant & Office Administrator provides comprehensive, confidential administrative support to the Senior Vice President and Managing Director, Polymer Solutions. This role requires a highly organized and proactive individual capable of balancing high-level executive support with the logistical demands of maintaining a functional office environment. This position is located at Borchers HC in Westlake, OH and reports to the Director, Human Resources. Normal work hours are Monday through Friday, 8:00 a.m. - 5:00 p.m. but may occasionally require flexibility. This role is eligible for Milliken's hybrid work policy, which includes 3 days in the office and 2 work from home days. Key Responsibilities - Executive Support (Approx 60%) Serve as the primary administrative support person for the Senior Vice President and Managing Director, Polymer Solutions President Manage a complex calendar and schedule of company executive(s) ensuring they can focus on highest leverage work Oversee all aspects of travel arrangements to include hotel, flight and ground transportation Draft, review and send communications on behalf of company executive(s) Organize and prepare for meetings, including gathering documents, coordinating meeting logistics, room reservations, preparing agendas and catering Prepare and submit expense reports on a timely basis Work closely with the leadership team and other Executive Assistants to provide support to the organization Answer inquiries independently, follow up with other departments to ensure that requests are carried out Understand how to prioritize meetings for executive(s) and manages daily schedule appropriately Prepare, edit, and format documents, reports, presentations (PowerPoint, Excel), and internal/external communications Plan and coordinate team building events & assist with special projects Key Responsibilities - Facilities & Office Administration (Approx 40%) Oversee the day-to-day operations of the office to ensure a safe, clean, and functional environment Monitor and maintain inventory of office and breakroom supplies, placing orders efficiently and within budget Managing incoming and outgoing mail Process and approve PO's and invoices related to general facility operations HR support - Assist HR with new employee onboarding/employee offboarding and other general HR related duties Ensure the facility complies with general safety standards and office policies are documented and followed Qualifications - Required 5 years of experience supporting senior level leaders/executives Exceptional service orientation mindset Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) suite Ability to make and build top notch presentations Analytical capability and comfortable with data and numbers Impeccable attention to detail Strong time management skills and ability to meet deadlines Excellent organizational skills High level of integrity and confidentiality Ability to work under time pressure and keep composure Team player with positive attitude Strong desire and interest to learn the business Qualifications - Preferred Prior experience working with a global/international team SAP Experience #LI-AP1 Milliken is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, sex or gender (including pregnancy, childbirth or related medical condition, including but not limited to lactation), sexual orientation, gender identity or gender expression (including transgender status), ancestry, national origin, citizenship, age physical or mental disability, genetic information, marital status, veteran or military status or any other characteristic protected by applicable law. To request a reasonable accommodation to complete a job application, pre-employment testing, a job interview, or to otherwise participate in the hiring process, please contact ******************************.
$26k-37k yearly est. 21d ago
Airport Agent - Baggage Service Office
Envoy Air Inc. 4.0
Admission office assistant job in Columbus, OH
Who we are: Would you like to work for a stable, secure, and fast-growing airline where you will be stimulated, challenged, and have the opportunity to develop your career? If so, read on! Come and work with the best of the best at Envoy Air where you will join a team committed to providing outstanding service. We offer: * Amazing employee flight privileges within the American Airlines global network * Training and development programs to take your career to the next level * Comprehensive health and life benefits (subject to location) Pay: $17.00 / hr Responsibilities How will you make an impact? Responsibilities * Assists passengers with claims for lost/damaged luggage. * May provide announcements to passengers explaining baggage procedures and offering assistance to disabled passengers at the baggage claim area. * Remove unclaimed bags from carousel. * Stack unclaimed items onto baggage carts and into storage racks/shelves in secured areas. May be required to handle same items multiple times. Baggage may weigh between 33.3 lbs. and 75 lbs. * Track and reconcile all claims filed by customers. * Push/pull baggage cart using two hands with forces between 51.4 lbs. and 75 lbs. * Push/Pull baggage cart using two hands with forces between 51.4 lbs. and 58.5 lbs. * Occasionally twist and turn upper and lower back when retrieving/placing luggage from carousel or luggage storage area, and when retrieving items from printers at desk. Qualifications Who are we looking for? Requirements * Minimum age: 18 * High school diploma, GED, or international equivalent * Possess a valid, unexpired and unsuspended state driver's license; some license restrictions may prohibit a candidate from being considered for this role * Ability to work rotating shifts including days, overnights, weekends, holidays, and rotating days off * Flexible to work additional hours with short notice when operationally necessary * Must be able to carry, bend, lift and turn with bags and other items weighing up to 75 lbs. * Must be willing and able to work outside in variable weather conditions * Must enjoy working under deadlines, working a physical job outdoors, and have an interest in the airline industry * Must be able to read, write, fluently speak, and understand the English language * Authorized to work in the United States without sponsorship Please note: The description is intended to provide a brief overview of the position. It's not intended to be an exhaustive list of all responsibilities, duties, expectations, and skills required of those in this position. Duties and expectations may be subject to change at any time. Envoy Air is an Equal Opportunity Employer - Minorities/Women/Veterans/Disabled. #envoyout
$17 hourly Auto-Apply 54d ago
Conflict Checks Senior - National Office
UHY 4.7
Remote admission office assistant job
JOB SUMMARYAs a Conflict Checks Senior, you will play a key role in supporting the firm's commitment to independence and ethical compliance. You will assist in the day-to-day management of the firm's conflict checking and entity independence processes, helping engagement teams identify, evaluate, and address potential conflicts. This includes reviewing flagged conflicts, conducting preliminary research, providing guidance, and escalating issues as appropriate to ensure compliance with regulatory and firm standards. This role reports to the Independence and Ethics Compliance Leader of the UHY LLP National Office and works closely with the Conflict Checks Manager to maintain alignment with the firm's ethical and regulatory obligations. Conflicts & Independence Responsibilities Coordinate and execute the day-to-day conflict check process by reviewing potential conflicts identified through the firm's conflict checking system, researching client and engagement relationships, and advising engagement teams on independence considerations prior to client acceptance Evaluate conflict check submissions and prepare recommendations for escalation to the Manager, Independence and Ethics Compliance Leader, or Independence Committee when higher-level review is required Support the investment audit process by tracking auditee selections, reviewing initial findings, and preparing summaries for Manager review Monitor independence-related updates issued by regulatory bodies (e.g., AICPA, PCAOB, SEC, DOL, GAO) and assist in assessing impacts on firm processes and tools Maintain and update conflict monitoring systems and tools (e.g., Intapp, Entity-tree management), ensuring accuracy and completeness of data and identifying opportunities for process improvements Respond to inquiries from UHY engagement teams and UHY international network firms by performing initial research and providing preliminary guidance or escalation recommendations Contribute to training and awareness efforts by providing real-case insights and feedback to help refine the firm's training related to conflict checks and independence. Collaboration and Quality Management Support the Manager in contributing to UHY LLP Management Committee discussions by preparing updates, summaries, and documentation related to conflicts and independence procedures Apply knowledge of quality management standards to help maintain processes and monitoring activities that support independence and ethics compliance Collaborate with National Office team members to help document and evaluate controls related to conflict checking and independence, including gathering process information and coordinating testing activities Assist in maintaining standardized conflict check procedures and identifying opportunities to improve consistency and efficiency across engagement teams Coordinate communication with independence personnel across UHY international network firms to support consistency and responsiveness on shared engagement matters Supervisory responsibilities N/A Work environment Work can be conducted remotely or in a professional office environment with minimal distractions Physical demands Prolonged periods of sitting at a desk and performing work in front of a computer screen for long periods of time Must be able to lift up to 15 pounds at a time Travel required Travel of 5% to 10% is required for attendance at conferences, attendance, and/or facilitation of in-person training and National Office Team Meetings Required education and experience Bachelor's degree in accounting, business, or related field Paralegal certificate or related experience performing conflict checks in a professional services firm 3+ of experience in public accounting, at a law or professional services firm, including time spent supporting independence, compliance, or conflicts Preferred education and experience Experience with Intapp, Deltek Maconomy, and Salesforce Familiarity with the implementation and ongoing maintenance of quality such as SQMS No. 1, ISQM1 and QC 1000 Familiarity with the Independence rules and Standards for the AICPA, PCAOB, SEC, DOL, and GAO. Familiarity with GASB standards Other duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the colleague for this job. Duties, responsibilities and activities may change at any time with or without notice. WHO WE ARE UHY is one of the nation's largest professional services firms providing audit, tax, consulting and advisory services to clients primarily in the dynamic middle market. We are trailblazers who bring our experience from working within numerous industries to our clients so that we can provide them with a 360-degree view of their businesses. Together with our clients, UHY works collaboratively to develop flexible, innovative solutions that meet our clients' business challenges. As an independent member of UHY International, we are proud to be a part of a top 20 international network of independent accounting and consulting firms. WHAT WE OFFER POSITIVE WORK ENVIRONMENT Enjoy a collaborative and supportive work environment where teamwork is valued. ATTRACTIVE COMPENSATION PACKAGES Our compensation is competitive and tailored to reflect the role, qualifications, and expertise of each individual. COMPREHENSIVE BENEFIT PACKAGE Access comprehensive benefits including group health insurance, dental and vision coverage, 401(k) retirement plans, and generous paid time off (PTO) allowances.
$34k-41k yearly est. Auto-Apply 22d ago
Office Coordinator
Central Florida Family Health Center Inc. 3.9
Remote admission office assistant job
Office Coordinator Office Coordinator Reports To: Regional Director of Operations FLSA Status: Full-time - Hourly, non-exempt as defined under Fair Labor Standards Act Content Last Revised: 07/22/2025 ORGANIZATION OVERVIEW The Central Florida Family Health Center, Inc. dba True Health is a private, not-for-profit federally qualified health center (FQHC) serving Central Florida since 1977. Our mission is to provide high-quality, comprehensive healthcare at a reasonable cost to everyone. JOB SUMMARY The Office Coordinator oversees the administrative duties and operational efficiency of the Center. They are responsible for monitoring the schedule for an efficient workflow through the check-in and checkout process, for managing patient complaints, and for ensuring the office is well organized. THIS IS NOT A REMOTE POSITION. KEY RESPONSIBILITIES Maintains a transparent, effective relationship with the Regional Director of Operations by supporting the organization's activities Provides a courteous professional working environment Maintains effective communication with patients, coworkers, partners, and visitors Ensures efficient patient flow Registers patients into the electronic medical record (EMR) Interviews patients for sliding fee scale services and update eligibility Verifies insurances and set eligibility dates in system Communicate with patients to bring in missing information prior to their appointment Collects payment and patient responsible balances Scans and import demographic and clinical documentation into patient charts Schedules patient appointments Monitors appointment schedule to accommodate walk-in patients Directs patients to the proper department for assistance Answer multi-line telephone system Resolves patient complaints and inquiries Operates office equipment, i.e. fax, copier, computer, credit card, and check machine Provides copies of patient medical records as requested Contributes and enhances the positive image of the front office operations Collaborates with department leadership to help facilitate staff development and overall team building Collaborates with community partners to facilitate patient care within all locations Participates in special projects aimed at maximizing the overall departmental efficiency Attends professional development trainings to maintain and enhance professional skills Attends internal and external meetings Conducts office meetings and communicates pertinent information Coordinates client referrals and interagency activities Contributes to achievement of company objectives Travel as necessary using personal vehicle (must maintain current auto insurance at own expense) Other responsibilities as assigned ESSENTIAL FUNCTIONS Problem Solving Customer Service Verbal Communication Written Communication Leadership Professional Judgement Planning/Organizing Adaptability Initiative Administration/Operations Cash Handling Management MINIMUM QUALIFICATIONS Education: Bachelor's degree or higher from an accredited college or university, Preferred or related field with two (2) years of public health/community development experience High School Diploma or equivalent, Required Experience: Proficiency in Microsoft Office (Ex. Word, Excel, Outlook, PowerPoint) Minimum of 2 years of professional experience working in the customer service, Preferred Bilingual in English, Spanish, or Creole, Preferred Licenses or Certifications: N/A Criminal Background Clearance: True Health is a Health Center Program grantee under 42 U.S.C. 254b, a deemed Public Health Service employee under 42 U.S.C. 233(g)-(n), and partners with agencies that require criminal background checks. True Health has established policies and procedures that may influence the overall employment process, hiring, and "just cause" for the termination of employees. An employee's career could be shortened ifthere is a violation of any policies and procedures. Prohibited criminal behavior is defined in Florida Statute (F.S.) 408.809. Any employee arrested for any offense outlined in the F.S.408.809 will be immediately suspended and remain suspended until the charges are disposed of in court. The employee will be terminated for an arrest or conviction of any violation listed above. DRUG/ALCOHOL SCREENINGS A post-offer drug and alcohol screen is a requirement for employment. Failure to successfully pass the drug/alcohol screen will be cause for the offer to be rescinded. Employees are subject to random drug/alcohol screenings throughout the duration of their employment with True Health. If an employee fails to pass the drug/alcohol screening, then this shall become grounds for discipline up to and including immediate termination. WORK ENVIRONMENT The employee is subject to prolonged periods of sitting at a desk and working on a computer. The employee is subject to perform repetitive hand and wrist motions. The employee is frequently required to stand, walk, talk, and hear. The employee is occasionally required to use hands to handle or feel objects, reach with hands and arms, stoop, kneel, crouch, and move or lift up to twenty five (25) pounds. The employee is required to use close vision, peripheral vision, depth perception, and adjust focus. A reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. WORKING CONDITIONS The employee will work as the needs of the operation require. Normal work days and hours are Monday through Thursday, 8am - 6pm and Fridays, 8am - 12pm; however, there will be times when the employee will need to come in or work on "off hours" or "off days" to meet the needs of the position. CORE COMPETENCIES Mission-Focused: Commits to and embraces True Health's mission to enable access to care for uninsured and underinsured individuals. Relationship-Oriented: Understands that people come before process and is essential in cultivating and managing relationships toward a common goal. Collaborator: Understands the roles and contributions of all sectors of the organization and can mobilize resources (financial and human) through meaningful engagement. Results-Driven: Dedicated to shared and measurable goals for the common good; creating, resourcing, scaling, and leveraging strategies and innovations for broad investment and community impact. Brand Steward: Steward of True Health's brand and understands his/her role in growing and protecting the reputation and results of the greater organization. Visionary: Confronts the complex realities of the environment and simultaneously maintains faith in a different and better future, providing purpose, direction, and motivation. Team-Builder: Fosters commitment, trust, and collaboration among internal and external stakeholders. Business Acumen: Possesses a high-level of broad business and management skills and contributes to generating financial support for the organization. Network-Oriented: Values the power of networks; strives to leverage True Health's breadth of community presence, relationships, and strategy. SELECTION GUIDELINES The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
$29k-35k yearly est. Auto-Apply 60d+ ago
Office Administrator
Employment Solutions 3.9
Admission office assistant job in Columbus, OH
Does helping people make you happy? We want your shining face to come work with us, and do just that! Employment Solutions is a staffing agency in Columbus, Ohio with over a decade of experience with staffing positions in warehouse, general labor, logistics, production and skilled labor positions. We take time to get to know all of our candidates, and match them with the best job/employer, based on personality and skill set. Employment Solutions offices in Worthington and Groveport, and staffs companies around central Ohio. NO EXPERIENCE NECESSARY! We are looking for a highly motivated person who genuinely wants to help people find work. You'll be talking to people daily, on the phone and in person so great communication is important. The right candidate for this position is motivated, self driven and has good communication skills. Be ready to learn, multi-task and help people! INFO ON THE ROLE: Assist candidates while applying, and answer any questions Handle administrative duties in the office Ability to screen candidates on paper, over the phone and in person Demonstrate excellent telephone and conversational skills Engage in professional and respectful interactions all varieties of people Accurately follow procedures and maintain confidential information Work in a team environment and be self-motivated Manage multiple priorities and work efficiently in a fast-paced environment POSITION REQUIREMENTS: Strong computer skills & experience with Microsoft Office Very detail oriented Must have the ability to handle multiple tasks and meet deadlines at the same time Strong organizational skills Ability to communicate effectively to all levels of individuals in diverse settings Excellent oral and written communication skills Outstanding customer service skills Bilingual is ideal but not required (Spanish & English) BENEFITS: 401(k) 401(k) matching Health insurance Health savings account Paid time off Vision insurance Dental insurance Weekly Pay And more!
$30k-37k yearly est. 60d+ ago
Office Coordinator
DPR Construction 4.8
Remote admission office assistant job
DPR Construction is seeking an office administrator with at least 5 years of administrative experience. This position will work with all members of the organization, as well as our clients and vendors, and will be responsible for the following: Order breakfast/lunches for meetings as needed Assist with receptionist to ensure all kitchen areas are stocked. Being proactive to needs of the office is a must Order, organize & maintain office supplies and related inventory Assist with receptionist to ensure supply closet, shared spaces, & conference rooms are always tidy and presentable for guests. Weekly cleaning of whiteboards in all office spaces Assist with the planning and execution of internal events Assist with new hire onboarding as needed Assist with DPR vehicle fleet management Assist with payroll approval and check distribution Assist with DPR corporate purchasing cards Training coordinator for internal/external DPR Order cell phones for new and existing employees as needed Building management and reporting any maintenance issues to property management Manage parking in office garage 5+ years of administrative experience Competencies Excellent customer service skills Excellent listening skills and strong communication skills Ability to work in a fast-paced environment Ability to work as a Team-player and independently Computer competency in MS Word, Outlook, Powerpoint and Excel Effective interpersonal and leadership skills A strong work ethic and a “can-do” attitude Work Environment Fast paced Minimum direction and supervision at times DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world. Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together-by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek. Explore our open opportunities at ********************
$41k-49k yearly est. Auto-Apply 1d ago
V105- Virtual Legal Office Coordinator
Flywheel Software 4.3
Remote admission office assistant job
For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we've earned the Great Place to Work Certification every year since 2022! : Join Job Duck as a Virtual Legal Office Coordinator and become an integral part of a dynamic team dedicated to delivering exceptional client service. In this role, you will manage client and provider communications, draft and file legal documents, and ensure smooth administrative operations that keep cases moving forward. Your ability to stay organized, prioritize tasks, and maintain a warm, empathetic approach will make a meaningful impact on both clients and colleagues. If you thrive in a fast‑paced environment, enjoy problem‑solving, and take pride in supporting legal professionals, this position is for you. • Salary Range: from $1,150 USD to $1,220 USD. Responsibilities include, but are not limited to: Obtain case documentation such as police reports and insurance policies Maintain calendars, schedule appointments, and manage administrative tasks Screen, direct, and prioritize incoming calls and emails for attorneys and paralegals Communicate with clients and providers via phone and email Assist with contract signing and client onboarding File auto and health insurance claims online or by phone Perform legal background checks and conflict checks Draft, proofread, and file/send legal documents and correspondence Ensure accuracy and confidentiality in all case‑related activities Forward attorney faxes and emails to paralegals promptly Requirements: Additional Job Description: • Location: Remote support for a U.S.‑based law firm • Time Zone: Eastern Standard Time (EST) • Office Hours: Monday-Friday, 9:00 AM-6:00 PM EST • Software/Tools: • CRM: Lead Duckit • VoIP: APAD • Internal Communication: Microsoft Teams • Email & Calendar: Outlook Required Skills: •Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies • Excellent written and verbal communication skills • Strong organizational and time‑management abilities • Detail‑oriented with high accuracy in document handling • Ability to work independently and as part of a team • Empathetic and personable approach to client interactions • Proficient in Microsoft Office Suite and CRM systems • Adaptable and proactive in problem‑solving Work Shift: 9:00 AM - 6:00 PM [EST][EDT] (United States of America) Languages: English, Spanish Ready to dive in? Apply now and make sure to follow all the instructions! Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.
$31k-42k yearly est. Auto-Apply 5d ago
Remote Field Office Administrator
Jobsultant Solutions
Remote admission office assistant job
When it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next, right now. Weve got what youre looking for. Job Description: Job Posting Directs and guides all financial and administrative activities for a remote project office. This administrative position may require the incumbent to exercise discretion and independent judgment in order to meet established objectives. Understands priorities within the office and helps ensure that they are met. Anticipates where problem areas may arise; evaluates alternative methods of accomplishing tasks and meeting goals; and initiates suitable action. May supervise lower-level administrative support personnel. Responsibilities: Obtains competitive bids from outside vendors for a variety of services such as on-site copiers, maintenance services, etc. Prepares detailed comparisons to determine which vendor best meets the needs of the office with respect to both cost and level of service. Negotiates contractual terms and conditions; submits recommended purchase/lease arrangements to Project/Operations Manager for approval. Reconciles various office accounts; pays operating bills or submits appropriate documentation to the corporate office for payment. Follows up as needed to ensure timeliness and avoidance of late payments. Prepares financial reports as requested by management. Keeps current on all project and Company policies and procedures, interpreting and administering same. May represent the office by attendance at meetings with the client or others. Keeps manager informed of all pertinent action/pending action. Administers the operating budget for the project office. Gives input for initial figures; investigates, resolves, and reports all variances to the Project/Operations Manager. Purchases and maintains an appropriate inventory of frequently used office supplies. Originates correspondence and reports not requiring the personal attention of Project/Operations Manager. Reviews time reports to verify accuracy of hours worked and Job#/WBS charges. Follows up to ensure timely processing of corrections. Tracks paid-time-off hours charged and maintains schedule of future hours to be taken. Coordinates telephone changes, office moves, best utilization of space/equipment, etc. May supervise lower-level administrative support personnel, assigning work, reviewing completed assignments, and offering training and guidance. May provide input for, or complete, performance evaluations. Performs other responsibilities associated with this position as may be appropriate. PREFERRED EDUCATION/EXPERIENCE: 4-year degree in Accounting, Finance, Business (or equivalent) and 5 plus years of experience in an administrative/financial capacity, including at least 3 years of lead/supervisory experience. SKILLS/COMPETENCIES : Strong written and oral communication, organizational, and interpersonal skills are required. Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. A working knowledge of company policies and procedures is preferred, as well as a demonstrated ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
$35k-47k yearly est. 60d+ ago
St. Josephine Bakhita: Parish Office Coordinator
Catholic Diocese of Columbus 4.1
Admission office assistant job in Columbus, OH
Overall Responsibility: The Parish Office Coordinator is responsible for overseeing the day-to-day operations and activities of the parish. This position offers the opportunity to utilize the individual's unique gifts and talents-particularly in areas such as human interaction, computer skills, and program coordination. The coordinator is expected to exercise sound judgment in carrying out the routine duties and responsibilities of the parish. Reports to: Business Director Key Requirements for Job: Catholic Preferred, Bilingual Encouraged Maintain regular attendance and punctuality as essential components of this position. Must be able to perform the basic job functions of office environment Major Responsibility Areas: Manage Parish Calendar, Provide Customer/Parishioner Service, Oversee day-to-day Operations Manage Parish Calendar Implement the protocol on managing parish calendar Receive calendar requests Follow up with calendar request Input, monitor, and know the parish calendar Notify staff and parishioners of conflicts and/or changes Other duties related to managing the parish calendar Provide Customer/Parishioner Service Share resources on our parish mission with parishioners and visitors Share information and protocols with parishioners and visitors Answer phones and doors Respond to parishioners' needs as they arise Receive mass intention requests Schedule homebound visits Update Parishioner Database Refer visitors to other staff members Other duties related to provide customer/parishioner service Oversee day-to-day operations Demonstrate awareness of parish events, meetings, and building use Coordinate all clerical and administrative functions of the Parish Office Manage the purchase of office supplies and materials Process donor acknowledgment letters Process Funeral requests with staff, Funeral Homes, and families Oversee sacramental records for new and existing parishioners Oversee sacristy and church readiness to ensure proper preparation for liturgies Routinely retrieve cash collections from offertory, candles, and books Assist the Pastor, Business Director, and Leadership Team with various special projects and initiatives Other duties related to oversee day-to-day operations Requirements Ability to use Microsoft 365 - outlook, word, excel, calendar, publisher. Compliance with BCI&I background checks and completion of Protecting God's Children program, Adherence to Catholic Church Teaching statement, Ability to manage multiple tasks and meet project expectations and deadline adherence, Ability to self-manage and work in a team environment for the common good, Excellent written, verbal communication and presentation skills, Strong supervisory skills, Support Parish Mission Statement and Diversity, Ability to maintain confidentiality of sensitive information, Ability to maintain high ethical standards in all matters, Maintain excellent communication skills at all times. Demonstrate an understanding of Church operations from a Catholic perspective This job description outlines the essential responsibilities assigned by management but does not limit or exclude additional tasks that may be required. All duties and performance standards are to be carried out in accordance with established parish policies, procedures, and guidelines.
$28k-38k yearly est. 32d ago
Office Coordinator Biology, Part-Time (Temporary)
Monmouth University 4.4
Remote admission office assistant job
Monmouth University is seeking applications for a Part-Time, Temporary, Office Coordinator in the Biology department, which is part of the School of Science. This is a temporary, grant-funded position (current contract through 5/31/26) through a contract with Monmouth University for fisheries monitoring related to offshore wind development off the New Jersey coast. Subsequent years are contingent upon yearly project renewal and with funding agency. Additional time is subject to grant renewal. A flexible part-time schedule is available during the week and will be determined upon acceptance of the offer. The incumbent will work as part of a fast-paced team under the direction of Professors Dunton and Adolf at Monmouth University, to provide administrative support to a team of scientists who are monitoring fisheries related to various offshore wind development lease areas. This is an in-person, on-campus, non-remote position. For more information about the department, please visit the Department of Biology web page. Additional Application Material Required: Monmouth University requires all applications and supporting documents to be submitted via the university's career portal. In addition to the application, candidates must upload the following documents. Applications will not be considered complete for review until all required documents are uploaded. Resume or Curriculum Vitae Optional Documents: Professional References Cover Letter Duties and Responsibilities: Provide support for office functions specific to the Grants and contracts Assist with completing and processing grants paperwork Perform clerical duties, including but not limited to: typing documents, forms, reports, photocopying, faxing, scanning, and filing Process expense vouchers, travel vouchers, and other documents related to vendors and subawards Purchase materials and supplies, including following up with vendors Assist in maintaining and tracking budgets Arrange and confirm meetings Provide support for scheduling travel Proofreading documents, responding and sending email correspondence Other duties as assigned Minimum Qualifications: 1 - 3 years of related experience Basic level knowledge of Microsoft Word/Excel 2016 Must be able to utilize a variety of computer software programs to successfully complete assigned tasks Excellent interpersonal, organizational and communication skills Must be able to treat confidential and sensitive information appropriately Must be able to operate a variety of office equipment Preferred Qualifications: Experience with processing grants and contracts Experience in higher education Questions regarding this search should be directed to: Barbara Santos at ******************** or ************ Note to Applicants: Please keep in mind that a job posted as “Open until filled” may close at any time without notice. As such, we encourage you to submit your application and all required documentation as quickly as possible to ensure consideration for the posted position. Working at Monmouth University perks: Earned sick leave: Monmouth University provides its part-time staff employees, including on-call staff and temporary employees, with earned sick leave according to the New Jersey Paid Sick Leave Act. Employee Assistance Program (EAP) Fitness Center - Employees are entitled to use the Fitness Center while employed in their PT or on-call capacity Recreational & Cultural Activities - Athletic and cultural events throughout the academic year are open to employees. Many of these events are open to employees free of charge or at reduced costs University Bookstore discount - Employees receive a ten percent (10%) discount on most items purchased in the University Bookstore. To view a full list of benefits, visit our benefits page at: Employee Benefits Information | Human Resources | Monmouth University Department: Biology Work Schedule: Flexible schedule based on workload and availability Total Weeks Per Year: October 2025 - May 2026 Hours Per Week: Approximately up to 10 hours per week; flexibility for slightly more or less, or as needed Expected Salary: $20.00 per hour Union: N/A Job Posting Close Date Open until filled
$20 hourly Easy Apply 60d+ ago
Dispatch, Outreach, and Office Coordinator
Controlling Systems
Remote admission office assistant job
Benefits: Spiffs, Rewards, & Employee Contests Competitive Compensation Paid Vacation 401(k) Bonus based on performance Health insurance Training & development Dental insurance Opportunity for advancement Vision insurance The Service Dispatcher, under the supervision of the Office Manager, plays a crucial role in supporting the administrative and operational aspects of the Service Department. About the Role We are seeking a highly organized and proactive Dispatch, Outreach, and Office Coordinator to join our team. This position is the central hub of daily operations-balancing technician scheduling, customer communication, lead tracking, and administrative support. The right candidate will thrive in a fast-paced environment, take initiative, and ensure that both our operations teams and customers experience seamless, professional support. Key Responsibilities Scheduling & Dispatching Receive and prioritize incoming service requests from customers. Schedule and dispatch HVAC technicians for service calls, installations, and maintenance jobs. Adjust routes and schedules in real time to maximize efficiency and handle emergencies, delays, or cancellations. Conduct daily follow-ups on outstanding leads and open service tickets. Customer Service & Communication Act as the main point of contact for customers, technicians, and management. Answer inbound calls and emails related to service requests, scheduling, and pricing. Provide courteous, accurate, and timely responses to customer inquiries, including warranties and follow-ups. Document and address customer concerns, ensuring prompt resolution and satisfaction. Maintain customer records, service histories, and warranties in company software (Sera). Monitoring & Support Track technician progress throughout the day and provide operational support as issues arise. Monitor job completion and confirm customer satisfaction (including “Happy Calls” post-service). Report recurring service issues and inefficiencies to management. Ensure technicians have proper tools, materials, and information before jobs. Lead Tracking & Outreach Monitor and track new leads from platforms such as Angi, Yelp, Bullseye Pro, Google Local Services, and others. Provide reporting on lead sources, conversion rates, and outreach effectiveness. Support marketing efforts by coordinating follow-ups on incoming leads. Office Coordination & Administrative Support Intake and process customer calls, creating/updating job records in Sera. Manage workflow between service and install teams, ensuring jobs move smoothly from sales through completion. Handle permits, inspections, warranties, and parts orders. Maintain compliance with company policies, warranties, and safety requirements. Prepare detailed reports for management, including service performance, audits, and quality assurance. Qualifications 2+ years of experience in dispatching, scheduling, office coordination, or related administrative roles (HVAC/Service industry experience preferred). Strong multitasking and organizational skills with the ability to adjust priorities quickly. Excellent communication skills-both written and verbal. Proficiency with scheduling/dispatch software (experience with Sera a plus). Problem-solving mindset with the ability to remain calm under pressure. Comfortable with customer-facing interactions and conflict resolution. Why Join Us? Be part of a growing and respected HVAC/Electrical/Solar company. Work in a dynamic role where no two days are the same. Competitive pay and benefits package. Opportunity to directly impact customer experience and operational efficiency. THIS IS NOT A REMOTE POSITION 👉 How to Apply: Submit your resume and cover letter to *********************************************************************** Compensation: $20.00 - $25.00 per hour There are many exciting options for a career in HVACR waiting to be explored. If you're looking for a career that offers flexibility, job stability, strong pay, benefits and more, then you've come to the right place!
$20-25 hourly Auto-Apply 60d+ ago
Remote office administrator
Ibrokerpower Capital
Remote admission office assistant job
REMOTE OFFICE ADMINISTRATOR ; were hiring an office administrator to join our dynamic team. Your role will involve managing day-to-day office operations, coordinating administrative tasks, and ensuring the office runs smoothly. Were looking for someone with exceptional organizational and communication abilities, along with a dedication to fostering a positive and efficient work environment. If you are prepared to make a substantial impact and help drive our companys success, we encourage you to apply and join our committed team. our team is motivated by a dedication to excellence and embraces a lively and welcoming workplace. Our philosophy centers on creating a supportive work environment grounded in professionalism and honesty, where open dialogue and lifelong learning are valued. If you thrive in a team setting, welcome diversity, and are dedicated to learning and growing in the workplace, [is an ideal destination. Join us as our new office administrator and build a fulfilling career while enjoying a healthy work-life balance found in few workplaces. Office Administrator Job Responsibilities: Oversee the day-to-day functioning of the office, ensuring that administrative processes run smoothly. Provide support to staff and management, including handling correspondence, preparing documents, and scheduling meetings. Manage communication channels, such as phone calls and emails. Supervise office staff, including clerical and administrative personnel. Maintain filing systems and ensure the proper retention, protection, and disposal of records. Manage data entry and other record-keeping tasks. Oversee office supplies to ensure resources are available when needed. Establish and implement office policies and procedures to maintain order and efficiency. Review and update office policies as necessary to reflect changing needs. Assist with budget preparation and track expenditures. Process invoices and manage accounts payable and receivable. Coordinate with building management for office maintenance and repairs. Ensure a safe and clean work environment. Provide regular office operations reports to management and identify areas for improvement. Support the recruitment, onboarding, and training of new employees. Remote Office Administrator Qualifications and Skills: Keeps track of multiple tasks simultaneously. Strong verbal and written communication skills. Works well with others and can foster a positive work environment. Completes tasks on time and can properly prioritize work. Proficiency in using office software and database management. Strong attention to detail. Provides excellent customer service. Comfortable tracking office budgets, expenses, and supplies. Works effectively as part of a team and contributes to a collaborative office culture. Ability to plan, coordinate, and execute office projects or events. Remote Office Administrator requirements: High school diploma, GED, or equivalent Specific industry experience preferred Proficient with Microsoft Office software and phone systems
$34k-46k yearly est. 60d+ ago
Data Entry & Office Administrator
Workoo Technologies
Remote admission office assistant job
Our experts are seeking an unwearied as well as detail-oriented individual to become the following Administrative Aide to our Editor-in-Chief, for 16 weeks. Our visually-driven publication is actually committed to posting exclusive job interviews with the most prolific and also renowned contemporary art photographers and performers. Advantages: Prized possession extensive and also hands-on adventure responsible for journal publications Institution credit report Recommendation letter upon conclusion Become part of an exciting and also prominent network of a freelance photographers and also musicians Tasks Capability to work cooperatively and properly along with others Trouble handling to improve business efficiency Great communication as well as writing capabilities, Expert and also polite via email or phone Manage schedule for Editor in Chief Opening, sorting, and distributing incoming correspondence Work as part of a team along with article writers, photographers, cartoonists as well as advertising and marketing professionals Obtain university commendation Requirements Should possess accessibility 3 times a week, essentially 24 hr per week, for a lowest of 4 months Extremely coordinated and personable Excellent interaction, syntax, as well as opportunity administration capabilities Skillful in Microsoft Workplace and Google.com Travel Pliable Expertise in Digital Photography and/or Great Arts is actually advised Please note that this is actually an overdue remote job. Job Kind: Part Time, Unpaid Teaching Fellowship, University Praise Task Style: Administration Work Kind: Unpaid Internship/College Credit Scores
$33k-46k yearly est. 60d+ ago
Office Administrator
Joyride
Remote admission office assistant job
Do you dream of being the engine that powers a high-growth, mission-driven brand? Are you a hyper-organized problem-solver who can effortlessly manage a CEO's calendar one minute and help coordinate a major product launch the next? JOYRIDE JOYRIDE is a better-for-you candy brand dedicated to delivering moments of joy through delicious, flavor-packed candy chock-full of feel-good ingredients. With less sugar than the leading brands, no artificial colors, sweeteners, or preservatives, and over one million followers on social media (@joyridesweets), JOYRIDE is rapidly growing and redefining what better-for-you candy tastes, looks, and feels like. What You Will Do As the Office Administrator, reporting directly into the CEO/Founder, you will play a central role as the foundation of our team support. This role ensures the smooth function of our business through both administrative excellence and crucial cross-functional coordination. Responsibilities: Act as the organizational hub for the office and internal teams. Maintain digital and physical filing systems and general documentation. Coordinate schedules, meetings, travel, and internal communications. Support special projects and company-wide initiatives, including support for team retreats. Coordinate sample shipments, sales materials, and follow-ups. Support the onboarding experience, scheduling, processing paperwork, and setting up systems access for all new hires. Manage and update employee files, HR databases, and critical compliance documentation. Coordinate all interview scheduling and serve as the main communicator for candidates. Organize internal events, draft company-wide announcements, and manage PTO tracking/basic HR reports. Assist with preparing internal reports and presentations. Provide administrative support to marketing, including assisting with budget, expenses and scheduling. Provide tradeshow support for both national and regional representatives. Manage corporate calendar scheduling including quarterly Board Meetings, Onsites, Monthly Financial Reviews. Support coordination, build out, and shipping on all influencer or PR boxes. Support JOYRIDE's community efforts including coordination of events like Day of Giving. Execute employee engagement efforts like employee gifts, culture building, anniversary and birthday recognition, etc. Facilitate communication around holiday schedules, SWAG, office schedules / visits. Who You Are You thrive in a fast-paced environment where your attention to detail and proactive nature directly enable executive-level decision-making and operational efficiency. Qualifications: 2+ years of experience in an administrative support or sales coordination role, ideally within a start up for high growth environment. Proven ability to work autonomously and manage a complex workload effectively. Exceptional organizational skills and a meticulous attention to detail. Excellent written and verbal communication skills; a high degree of emotional. intelligence and sound judgment required to support at the leadership level and handle sensitive internal/external information. Proficiency in Google Workspace or Microsoft Office. Familiarity with tools like Slack, Asana, CRM platforms and HRIS systems. Resilient, highly adaptable, and motivated by the dynamic pace of a growth-stage business. You are eager to learn the intricacies of the CPG industry. Benefits Competitive salary and performance-based bonuses Comprehensive health and vision insurance Remote work environment PTO Opportunities for professional development and career growth
$32k-43k yearly est. 60d+ ago
Office Admin
Stargate HR
Remote admission office assistant job
We are looking for a Part -Time Office Admin to join our fast -paced Executive Search Firm. The position can be fully Remote and will eventually convert to a full -time position. Experience within the recruitment industry would be beneficial, but is not required. The person will be a stable and dedicated individual that will have authority to make administrative decisions and suggest new techniques for every department to run more efficiently. Manage company calendar & create meetings and/or interview reminders. Create document templates for new and existing services within our HR department. Establish weekly tasks and deadlines for the team to follow. Create weekly reports. Communicate with our existing client and talent lists. Oversee our ATS (Applicant Tracking System.) Requirements Excellent verbal and written communication skills Must be very disciplined with an ability to multi -task, but also very skilled at prioritizing importance of tasks MUST be a self -starter, who takes pride in the quality of their work. Advanced computer skills with expertise in MS Office and Word including spreadsheets, word processing and various online applications Must have excellent customer service skills Proficient in writing executive -level resumes Benefits Health Insurance PTO Paid Continued Education Paid Travel & Holidays CLICK TO UPLOAD YOUR RESUME HERE Or email your resume to: Company Email We are an Engineering Specialized Placement Firm based in Florida with Clients throughout the US. Visit our website or call us if you'd like to review offers. Stargate Recruiting, LLC or call our office: **************
$30k-40k yearly est. 60d+ ago
Office Administrator
Dmconsult
Remote admission office assistant job
Out of an abundance of caution and until further notice, effective Mon 3\/16\/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face\-to\-face meetings with customers or suppliers. PSI, with a business\-as\-usual mindset, will be supporting it's sales staff now working\-from\-home and follow guidance from Federal and State officials as new information becomes available. The Sales Associate and Office Admin remain urgent so your consideration is appreciated. Office Administrator Preferred Sales, Inc. (PSI), located in Hermitage, PA, is a nationally\-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4\-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements. Ultimately, you'll assist and fill\-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we'd like to hear from you! Responsibilities Create and update spreadsheets of transactions Maintain GL, AR\/AP and review and process reimbursements Prepare budgets for Sales and Senior Management Report on financial metrics, investments and growth rates Keep records of invoices and tax payments Manage Co.'s 3rd\-party relations, e.g., Payroll, Insurance, Credit Identify and address account discrepancies Report on financial projections, e.g., liquidity and cash flow Requirements Five (5) years of experience as an accountant or bookkeeper is required Hands\-on experience with accounting software, like QuickBooks Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP\/AR Time\-management, organization skills and confidentiality are essential BSc degree in Accounting, Business or equivalent is strongly preferred "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"APPLY NOW","zsoid":"666828473","FontFamily":"PuviRegular","job OtherDetails":[{"field Label":"Industry","uitype":2,"value":"Sales \- Marketing"},{"field Label":"Work Experience","uitype":2,"value":"Accounting"},{"field Label":"City","uitype":1,"value":"Hermitage"},{"field Label":"State\/Province","uitype":1,"value":"PA"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"16148"}],"header Name":"Office Administrator","widget Id":"**********00072311","is JobBoard":"false","user Id":"**********00206003","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"**********01732001","FontSize":"15","google IndexUrl":"https:\/\/dmconsult.zohorecruit.com\/recruit\/ViewJob.na?digest=ANqN4SxbVziaDWjnt7nNTKJ2HM5BKUSZhZfKnW8LoV4\-&embedsource=Google","location":"Hermitage","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do"}
$32k-44k yearly est. 60d+ ago
Office Administrator
Conserva Irrigation
Remote admission office assistant job
Come join the team that is redefining the irrigation industry. Conserva Irrigation promotes from within - training our Level One Technicians to become Level Two Technicians to become Sales Technicians and beyond as an accredited industry participant. As a Conserva Office Administrator and Customer Support Expert you are a self-starter with outstanding organizational skills who has experience with office management and the MicroSoft suite of products. You will be primarily responsible for the general operation of our office with duties including greeting visitors, answering incoming phone calls, working in our CRM enterprise software to schedule customers, invoicing through QB Online, commencing the initial sales process with our proven sales training, purchasing office supplies and taking proper inventory, and supervising our office staff to ensure maximum productivity. BENEFITS AND COMPENSATION Career advancement opportunities Competitive compensation A great work environment with a team atmosphere Benefits for qualified individuals RESPONSIBILITIES Overseeing general office operation Greeting visitors, answering a high-volume of incoming phone calls and delivering world-class service to our customers Provide administrative support in lead generation, customer loyalty, accounting, daily office procedures, etc. Answer all incoming sales, service, and vendor phone calls Coordinate the installation and service department Maintain databases such as Contact Management System, Access, etc. Manage customer mailings, incoming mail, and email Manage calendar of events Update and manage various reports and programs (sales, phone, loyalty, etc.) Order inventory and supplies REQUIREMENTS 2+ of experience in office administration Outstanding organizational skills manage multiple priorities in a timely fashion Exposure to customized Customer Relationship Manager (CRM) systems Excellent interpersonal and communication skills Proficiency in Microsoft Word, Excel, and Powerpoint Problem solver and systematic in approach This is a remote position. Compensation: $28,000.00 per year Conserva Irrigation is constantly looking to add the best irrigation and sprinkler repair professionals to our team. We have open job positions all over the country for irrigation sales, field technicians, as well as office and administrative team members. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Conserva Irrigation Corporate.
$28k yearly Auto-Apply 60d+ ago
Office Coordinator
Layton Services 4.8
Admission office assistant job in Newark, OH
The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors. Compensation & Benefits: - Competitive Pay (Negotiable based on experience) - Paid Weekly, Direct Deposit - Mileage Reimbursement - Paid Time Off - Paid Holidays - 401(k) Investment with Layton Services' matching - Medical, Dental, Vision, and Life Insurance Key Duties and Responsibilities: - Assist with project coordination and scheduling as needed - Coordinate, maintain, and archive job-specific documentation - Audit monthly credit card statements - Track and Maintain company license renewals - Assemble Safety & Project Manuals - Answer phones, retrieve mail, perform bank drops, and complete general filings - Coordinate office lunches when needed - Maintain daily office cleanliness and organization - Support year-end and project close-out processes - All other duties as assigned Qualifications and Skills: - Basic accounting knowledge and experience in accounting software - Proficient in Office 365 (Outlook, Word, Excel, etc.) - Notary (May be obtained upon hire) - Valid driver's license & reliable transportation - Ability to learn quickly, multi-task, manage disruptions, and be self-motivated - Customer service driven - Detail-oriented - Prior experience in the construction industry preferred Required Competencies: - Oral Comprehension: Understanding spoken words and ideas - Written Comprehension: Understanding written information - Reading Comprehension: Interpreting written sentences in work-related documents - Oral Expression: Communicating information clearly through speech - Speech Recognition: Identifying and understanding spoken words - Speech Clarity: Speaking clearly and effectively - Writing: Communicating ideas effectively in written form - Active Listening: Paying full attention, understanding, and responding appropriately - Social Perceptiveness: Understanding others' reactions and behaviors - Near Vision: Seeing details at close range - Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions Physical Demands: The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.
$33k-43k yearly est. 11d ago

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Updated December 23, 2025

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