How to hire an admissions representative

How to hire an admissions representative, step by step

Here's a step-by-step admissions representative hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write an admissions representative job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new admissions representative
• Step 8: Go through the hiring process checklist

What does an admissions representative do?

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1. Identify your hiring needs

   Before you start hiring an admissions representative, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   An admissions representative's background is also an important factor in determining whether they'll be a good fit for the position. For example, admissions representatives from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents admissions representative salaries for various positions.

   Type of Admissions Representative	Description	Hourly rate
   Admissions Representative	School counselors help students develop academic and social skills and succeed in school. Career counselors assist people with the process of making career decisions by helping them develop skills or choose a career or educational program.	$11-28
   Evaluator	An evaluator is responsible for assessing a speakers' speech, identifying areas of improvement, and providing constructive feedback to hone their communication skills and boost their self-confidence. Evaluators analyze speech delivery, including unnecessary fillers and mannerisms that may distract the audience from the speaker's presentation... Show more	$16-34
   College Program Internship	A college program intern is responsible for performing actual duties and observations within the industry of choice. Typically, a college program intern works under the supervision of tenured staff, shadowing on the workflow processes, gaining feedback to refine skills, developing work ethics, and building self-confidence... Show more	$12-22

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Customer Service
   • Patients
   • Phone Calls
   • Financial Aid
   • Admissions Process
   • Enrollment Process
   • Student Services
   • Conduct Interviews
   • Outbound Calls
   • Insurance Verification
   • Schedule Appointments
   • Student Recruitment
   • Educational Programs
   • Open Houses

   Check all skills

   Responsibilities:

   • Manage CRM with information updates and generate daily reports.
   • Deliver PowerPoint motivational career presentations to high school students and attend college fairs to generate leads for the university.
   • Assist with maintaining medical records while complying with HIPAA regulations.
   • Document and update current business within ITT recruitment software system (S3).
   • Ensure quality by providing high levels of customer service and utilize CRM to ensure organization.
   • Require to work with urgency and utmost efficiency in order to adhere to proper HIPAA regulations.

   More admissions representative duties

3. Make a budget

   Including a salary range in the admissions representative job description is a good way to get more applicants. An admissions representative salary can be affected by several factors, such as the location of the job, the level of experience, education, certifications, and the employer's prestige.

   For example, the average salary for an admissions representative in Missouri may be lower than in California, and an entry-level engineer typically earns less than a senior-level admissions representative. Additionally, an admissions representative with lots of experience in the field may command a higher salary as a result.

   Average admissions representative salary

   $38,193yearly

   $18.36 hourly rate

   ---

   Entry-level admissions representative salary

   $24,000 yearly salary

   Updated December 19, 2025

   Average admissions representative salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$65,325	$31
   2	New York	$53,684	$26
   3	Massachusetts	$52,657	$25
   4	Washington	$48,474	$23
   5	New Mexico	$44,982	$22
   6	Ohio	$43,960	$21
   7	Illinois	$43,812	$21
   8	Arizona	$43,503	$21
   9	Utah	$43,434	$21
   10	Virginia	$43,214	$21
   11	Texas	$43,167	$21
   12	Nevada	$41,984	$20
   13	Michigan	$39,898	$19
   14	Minnesota	$39,544	$19
   15	Florida	$39,494	$19
   16	Georgia	$38,623	$19
   17	Kansas	$38,399	$18
   18	Iowa	$38,302	$18
   19	Colorado	$38,278	$18
   20	South Carolina	$36,808	$18

   Average admissions representative salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Guidehouse	$99,790	$47.98	22
   2	Universal Technical Institute	$69,360	$33.35	49
   3	MaineGeneral Health	$63,504	$30.53	3
   4	SCA Health	$63,292	$30.43	3
   5	Encompass Health	$62,988	$30.28	41
   6	Freeman Health System	$61,980	$29.80	11
   7	Concorde Career Colleges	$61,120	$29.38	5
   8	Ross Institute	$60,365	$29.02	4
   9	Ultimate Medical Academy	$60,053	$28.87
   10	Dorsey Schools	$59,793	$28.75	4
   11	Lake Erie College of Osteopathic Medicine	$59,790	$28.75	4
   12	HealthTrust	$59,605	$28.66
   13	LifePoint Health	$59,527	$28.62	4
   14	Hca Hospital Services Of San Diego	$59,127	$28.43
   15	Student Conservation Association	$58,892	$28.31	2
   16	Doylestown Health	$58,866	$28.30
   17	New York University	$58,012	$27.89	2
   18	AHMC Healthcare	$56,821	$27.32
   19	Arizona College	$56,794	$27.30	6
   20	Seattle Art Museum	$56,477	$27.15

4. Writing an admissions representative job description

   An admissions representative job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of an admissions representative job description:

   Admissions representative job description example

   Today, SCA Health has grown to 11,000 teammates who care for 1 million patients each year and support physician specialists holistically in many aspects of patient care. Together, our teammates create value in specialty care by aligning physicians, health plans and health systems around a common goal: delivering on the quadruple aim of high-quality outcomes and a better experience for patients and providers, all at a lower total cost of care.
   
   As part of Optum, we participate in an integrated care delivery system that enables us to support our partners as they navigate a complex healthcare environment, Only SCA Health has a dynamic group of physician-driven, specialty care businesses that allows us to customize solutions, no matter the need or challenge:
   
   + We connect patients to physicians in new and differentiated ways as part of Optum and with our new Specialty Management Solutions business.
   
   + We have pioneered a physician-led, multi-site model of practice solutions that restores physician agency by aligning incentives to support growth and transition to value-based care.
   
   + We lead the industry in value-based payment solutions through our Global 1 bundled payment convener, that provides easy predictable billing to patients.
   
   + We help physicians address everything beyond surgical procedures, including anesthesia and ancillary service lines.
   
   The new SCA Health represents who we are today and where we are going-and the growing career opportunities for YOU.
   Responsibilities
   
   The Admissions Clerk is responsible for the coordination of an effective, efficient admission process for all patients by receiving referrals, gathering and verifying pertinent information, and completing necessary procedures to schedule and admit outpatients
   
   Key Responsibilities:
   
   + Excellent professional, organizational, and communication skills
   
   + Ability to set priorities
   
   + General office and/or secretarial skills
   
   + Ability to multitask
   
   + Ability to work within the team
   
   + Possess knowledge of typing, word processing, spread sheet, and computer billing systems.
   
   Qualifications
   
   + High School graduate or equivalent
   
   + Clerical experience, preferably in a health care environment
   
   + Non-healthcare hospitality, hostess, customer service experience will be considered
   
   + Current BLS, preferred

   Copy this example

   

5. Post your job

   To find admissions representatives for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any admissions representatives they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level admissions representatives with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your admissions representative job on Zippia to find and recruit admissions representative candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting admissions representatives requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents. You can move on to the technical interview if a candidate is good enough for the next step.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new admissions representative

   Once you've decided on a perfect admissions representative candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire an admissions representative?