Project Coordinator jobs at ADT Security Services

The IT Infrastructure Project Coordinator - Healthcare is responsible for coordinating the planning, implementation, and support of IT infrastructure projects within a healthcare environment. This includes working closely with clinical and non-clinical departments to ensure technology solutions are aligned with patient care goals, regulatory requirements (e.g., HIPAA), and enterprise IT strategy. Projects may include network upgrades, server deployments, EHR infrastructure enhancements, clinical device integration, and secure cloud migration. Key Responsibilities: Coordinate day-to-day activities of infrastructure projects supporting healthcare operations and clinical systems. Support planning and execution of infrastructure upgrades in hospitals, clinics, and other healthcare facilities. Collaborate with IT, clinical informatics, cybersecurity, and compliance teams to align infrastructure goals with clinical workflows and regulatory standards. Assist in developing and maintaining project schedules, resource plans, and risk assessments. Track project deliverables and milestones, ensuring adherence to deadlines and healthcare-specific compliance guidelines (e.g., HIPAA, HITECH). Schedule and facilitate meetings with technical teams, clinical stakeholders, and vendors; document meeting minutes and action items. Support deployment of infrastructure supporting EHRs (e.g., Epic, Cerner), PACS, medical IoT devices, and telehealth platforms. Assist in equipment tracking, vendor coordination, and go-live planning across multiple healthcare sites. Maintain documentation including configuration records, network diagrams, and asset management logs. Identify risks or bottlenecks and escalate to IT leadership as needed to avoid delays in patient care operations. Qualifications: Education: Bachelor's degree in Information Technology, Healthcare Informatics, or related field (or equivalent experience). Experience: 2-4 years of experience in IT project coordination, ideally in a healthcare or clinical IT setting. Familiarity with healthcare IT infrastructure such as EHR systems, clinical applications, medical-grade networks, and patient data security. Experience supporting infrastructure projects in hospitals, clinics, or health systems is strongly preferred. Skills: Strong organizational skills with the ability to manage multiple projects simultaneously. Excellent verbal and written communication skills, with the ability to communicate technical concepts to clinical staff. Working knowledge of healthcare data privacy regulations (HIPAA, HITECH). Experience with project management tools (e.g., Smartsheet, MS Project, Jira). Team-oriented mindset and ability to collaborate across technical and clinical teams. Preferred Certifications: CompTIA Project+ or CAPM ITIL Foundation Certification PMP (Project Management Professional) CHIT (Certified Healthcare IT Technician) or similar Familiarity with HITRUST, NIST, or other healthcare security frameworks is a plus Work Environment: Onsite May involve after-hours or on-call support during go-lives or infrastructure cutovers. Must be comfortable working in regulated environments where patient safety is a top priority.

Luminate, a management consulting firm in power and renewable energy, is seeking a full-time Project Coordinator for a hybrid position offering remote work flexibility. This role supports the operations team with diverse administrative tasks. The ideal candidate is an enthusiastic, dependable self-starter who is assertive, detail-oriented, discerning, and responsive to internal client needs. Responsibilities Manage the client documentation process, including the secure retrieval, organization, and digital archiving of files from virtual data rooms (e.g., SharePoint, Intralinks, Box) Assist with client accounting functions including client invoicing, expense report preparation and payment entries Format and edit client reports and other documents Data entry, electronic filing, copying and production Assist with travel arrangements Assist with office administrative tasks such as supply order and receiving deliveries Other basic duties supporting the business operations team to ensure smooth and timely office operations Qualifications Bachelor's degree Excellent organizational and time management skills; able to adapt quickly, handle multiple tasks and priorities Ability to work independently and collaboratively Proficient in computer systems and applications with a strong aptitude for technology and digital tools Intermediate to advanced Microsoft Office skills Proactive, motivated self-starter Positive, enthusiastic attitude Discerning and able to handle confidential matters Basic Accounting knowledge Experience in the energy or consulting industry is a plus

Job Title: Project Coordinator Job Type: Direct Hire Compensation: $55,000-$62,000 GTS Technology Solutions has a full-time position for a Project Coordinator to serve one or more program clients to oversee the operations of the various Information Technology ticket, warranty and inventory management support functions. Individual is responsible for all GTS related activities required to maintain systems, records and databases containing information regarding licenses, warranties, and service agreements for the organizations hardware life cycle support functions. This role assists in minimizing the customers hardware costs through product standardization, end user device tracking, and reporting status to both GTS and customer management. The ideal candidate is capable to work under minimal supervision and will have extensive latitude for initiative and independent judgment to the mutual benefit of GTS and customers. All job duties are to be performed in compliance with internal policies, customer requirements and obligations with detail, rigor and accuracy to meet contractual obligations and customer satisfaction expectations. The Project Coordinator must maintain a high degree of customer service for all support queries and adhere to all service Level Agreements (SLAs) and related expectations. The Project Coordinator will also take ownership of user problems and be proactive when dealing with user issues, as well as other duties as assigned by GTS management. Skills and Experience: Creates a positive customer support experience and builds strong relationships through deep problem understanding, ensuring timely resolution or escalation, communicating promptly on progress, and handling customers with a consummately professional attitude. Logs, addresses and resolves all assigned incidents; engages company, customer or appropriate service resources to resolve incidents that are beyond the scope of their ability or responsibility. Hardware support may include, but is not limited to Dell, Lenovo and Acer desktop PC's, laptops and tablets. Ensures the end-to-end customer experience and provides a single point-of-contact for the customer. Adheres to and supports ITIL standards, policies, and procedures. Maintains and protects confidentiality with regard to all aspects of customer and employee information. Maintain a high degree of customer service for all support queries, ticket response urgency, and adhere to all Service Level Agreements (SLA's). Demonstrated management and decision-making skills concerning Information Systems policies, processes, and procedures, with a proved track record of completing tasks and maintain the highest level of end user experience per Service Manual Management. Performs other duties and responsibilities as assigned by management Requirements: Relevant experience with the ability to adapt to position quickly Excellent customer service, written and oral skills Strong proficiency in Microsoft Excel and various data management functions Familiarity with service management systems (such as NetSuite, ServiceNow, etc.) Working knowledge of inventory management systems Experience working in a team-oriented, collaborative environment Excellent organizational skills to manage multiple moving pieces, many people and situations Strong critical-thinking skills to establish action plans and routinely assess their effectiveness Problem solving skills to anticipate issues before they occur and handle them appropriately if they occur Self-motivated and goal driven, with the ability to multitask and to effectively prioritize and execute tasks in a fast-paced environment. Ability to coordinate multiple tasks, status actions items, respond to changing priorities, and react to short deadlines Creating and maintaining process documentation Willingness to do whatever it takes to achieve success Willing to travel up to 25% of the time Must pass a Criminal Justice Information Systems (CJIS) background check upon hire. Desired: Relevant qualification (e.g., CPIM) a plus BS/BA in business administrations, logistics or relevant field Education and Experience: Bachelor's degree in Computer Science or related field or equivalent experience preferred. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25-50 pounds at times. Local travel to customer sites as needed. Pay Type: Salary Non-Exempt GTS Technology Solutions, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. As part of our hiring process, we conduct background checks on all final candidates. These checks are conducted in compliance with the guidelines set forth by the U.S. Equal Employment Opportunity Commission (EEOC). We ensure that the information obtained from background checks is used fairly and does not unlawfully discriminate against any individual. GTS Technology Solutions participates in E-Verify to confirm the employment eligibility of all newly hired employees. If you are offered a position with GTS Technology Solutions, your employment will be contingent upon successful verification of your identity and legal authorization to work in the United States through E-Verify. For more information about E-Verify, please visit E-Verify's official website.

A globally leading consumer device company based in Cupertino, CA is looking for a Project Coordinator to join their Hardware Engineering organization. You will be responsible for ensuring the product integrity for their Standalone Accessories team and drive the day-to-day activities needed to meet the overall program objectives. Responsibilities Include:Creating and managing MPN BOM's for multiple projects and ensure product data integrity Generating, tracking and expediting ECOs Drive/track sustaining deliverables to meet schedule and ensure overall product deliverables are met Provide timely issue resolution and critical path management discussions including escalations FAI Tool Administration (setup) Oversee / manage First Article Inspection (FAI) approvals with cross-functional key stakeholders Review and approve Sustaining FAIs End-to-end lifecycle management for sustaining standalone accessories Key Qualifications:Configuration management skills Experience managing, organizing, and maintaining large quantities of data working with multiple different teams in a R&D environment Collaborate and facilitate communication across engineering managers, operations manager, marketing managers and our OEM partners to meet schedule, and quality goals. Assist and drive cross-functional communication between project teams and external vendors Provide timely issue resolution and critical path management Understand technical issues and drive them to closure by bringing together key stakeholders for decision making Work on multiple projects simultaneously Education/Experience:BS/BA degree or 3+ years of relevant experience Detail oriented with excellent written and verbal communication Ability to juggle multiple tasks, dates, deadlines, and deliverables Ability to filter and distill relevant information for the right audience Able to learn and work with a variety of different tools and applications required for the role Self motivated and proactive with demonstrated creative and critical thinking capabilities Ability to work in a high-pressure fast paced environment Understands and deals well with rapid development cycles; remains flexible and calm in the face of ambiguity Detailed knowledge of product development processes as well as a strong understanding of manufacturing processes Type: Contract Duration: 6 months with extension Work Location: Cupertino, CA (Hybrid) Pay rate: $33.00 - $48.00 (DOE)

CSI Companies is seeking an IT Project Coordinator to work with one of the top hospital systems in the country! Type: Hybrid Duration: 2+ year contract to hire Pay: $40 - $50/hour W2 Shift: Monday - Friday, 8am - 5pm Description: Job Summary We are seeking a motivated and detail-oriented Project Coordinator to support and assist in coordinating day-to-day project activities across multiple sites. This role is ideal for someone who enjoys being in the field, has strong communication skills, and is interested in growing into a Project Manager role over time. Training and mentorship will be provided to support professional development. Responsibilities Provide administrative and operational support to the Project Manager across active projects Travel between job sites to conduct walkthroughs and assist with project coordination Perform data entry, documentation, and reporting related to project progress Communicate effectively with internal teams, vendors, and stakeholders Track tasks, schedules, and project deliverables to ensure timelines are met Assist with organizing meetings, site visits, and project updates Learn project management processes with the goal of advancing into a Project Manager role Qualifications Excellent written and verbal communication skills Background in IT, Healthcare, and/or Infrastructure Strong attention to detail and organizational abilities Willingness and ability to travel between project sites Comfortable performing data entry and working with project documentation Reliable, proactive, and eager to learn Ability to work in fast-paced, multi-site environments Bachelors degree - highly preferred

Project Coordinator: Driving Efficiency in Foodservice Equipment Solutions! 🍽️ Location: Nashville, TN | Employment Status: Full-time Are you a highly organized professional who thrives on keeping complex projects running smoothly? Join our full-service equipment and supplies dealership based in Nashville, TN. We supply customers nationwide with a wide range of products and services, helping commercial kitchen operators run their businesses efficiently and profitably. We prioritize quick responses and relentless solution delivery-and you will be critical to our success! Position Summary: Project Administration & Communication The Project Coordinator will provide crucial administrative and logistical support to the Project Manager, ensuring the seamless planning, execution, and finalization of foodservice equipment projects. This role focuses on maintaining order, tracking progress, and facilitating clear, effective communication among all stakeholders. The success of our projects depends on your ability to keep everything organized and on schedule. Essential Duties and Responsibilities Project Coordination: Assist Project Managers in coordinating all project activities, resources, and schedules for foodservice equipment installations. Documentation Management: Maintain all critical project documentation, including contracts, schedules, reports, and ensuring all information is accurate and up-to-date. Communication Hub: Serve as the central communication point between clients, suppliers, and internal teams to ensure project milestones are clearly understood and met. Progress Tracking: Track project progress against established timelines and efficiently report timely updates and status summaries to the Project Manager. Administrative Support: Handle essential administrative duties, such as processing purchase orders, tracking shipments, and managing invoices. Meeting Support: Organize and participate in project meetings, accurately recording meeting minutes and tracking follow-up tasks to completion. Performance Focus (What Success Looks Like) Success in this role will be measured by: Accuracy and completeness of project documentation. Timeliness of project updates and reporting. Percentage of tasks completed on schedule and the number of projects supported without delays. Efficiency in handling administrative tasks and purchase orders. Effectiveness of client and internal team communication. Knowledge, Skills and Abilities Organizational Mastery: Strong organizational, attention-to-detail, and multitasking abilities. Communication: Excellent written and verbal communication skills. Technical Proficiency: Proficiency in project management software and Microsoft Office Suite. Experience with ERP systems and project management tools is preferred. Problem Solving: Proactive approach to problem-solving and an ability to work effectively in a fast-paced environment. Education & Experience Education: Associate's or Bachelor's degree in Business, Project Management, or a related field. Experience: 2+ years of experience in project coordination or administrative support. Industry Preference: Experience in foodservice distribution or familiarity with foodservice equipment and supply projects is a strong plus. Ready to apply your organizational expertise to critical foodservice projects in Nashville? Apply today!

Our client is hiring an Innovation Coordinator on a direct full time basis. You are the engine of the Innovation team. You keep our AI projects moving by coordinating meetings, demos, and training sessions, managing logistics with vendors, and maintaining project trackers and documentation. Whether we're launching a new GenAI pilot, preparing internal training, or routing a tool through InfoSec review, you make sure nothing slips through the cracks. You help us stay organized, keep up momentum, and ensure the right information gets to the right people at the right time. Your reliability, attention to detail, and follow-through are what allow the team to move quickly and stay focused. Responsibilities Operational Coordination Own calendars, agendas, invites, and logistics for demos, workshops, trainings, and meetings. Prepare agendas and materials, capture decisions and action items, and circulate timely notes. Maintain team Monday.com boards and SharePoint trackers. Vendor and Pilot Logistics Coordinate vendor NDAs and security reviews, routing documents and requests to the right owners and tracking completion. Coordinate training sessions and office hours. Manage invites, attendance, recordings, and distribution of materials. Practice Innovation Content Management Keep Innovation intranet pages current. Ensure files are stored in the right place with correct versioning and permissions. Support knowledge-sharing around innovation cross-functionally within the firm. Qualifications The ideal candidate will have: • Bachelor's degree and 2-4 years of previous experience in a fast-paced professional services environment. • Proficiency in M365, Monday.com, and GenAI tools and workflows; basic comfort in Power BI or similar data reporting tools. • A strong interest in legal innovation, coupled with enthusiasm, curiosity, and drive to learn in this rapidly evolving field. • The ability to work independently, manage competing deadlines, and an eagerness to take ownership and initiative. • The ability to multitask and shift priorities as needed within a changing environment. • Strong attention to detail and clear communication.

WHAT FLEXWARE DOES Manufacturers are the backbone of innovation-powering industries, improving lives, and keeping the world moving forward. That's where Flexware Innovation comes in. Behind every great product is a complex web of machines, technology, data, and people working together to make it happen. Flexware partners with manufacturers to guide their strategy and execute the solutions that bring it to life. Founded in 1996, Flexware's teams of talented advisors and engineers leverage technology across industrial controls, manufacturing systems integration, software development, data engineering and management, and the ever-evolving landscape of emerging technologies. Flexware is made up of problem-solvers, builders, and collaborators who care deeply about doing work that matters. We roll up our sleeves, dive into the details, and create solutions that stand the test of time, because our customers count on us to keep production moving. Today, Flexware is growing with fresh momentum and purpose. We're investing in innovation, in our people, and in a culture where you can do your best work while living a balanced, meaningful life WHAT YOU WILL DO Flexware is looking for a Project Operations Coordinator to join our growing Central Team. This position will: Input and complete the setup of quoted opportunities in PSA tool Process Purchase Orders in PSA tool and communicate to the Business Development and Project Manager Escalate issues/trends that are observed in the setting up of engagement (i.e. missing estimate worksheets, unclear proposals, etc) Work with current PSA Administrators to design and implement new features within PSA tool to improve processes and test out new features and functionalities as necessary Assist with customer invoicing, customer portal management, and other customer requests Work cross-functionally with the Business Development and Delivery Teams Assist in other areas related to project delivery, POs, invoicing, etc and assisting delivery teams as needed Perform other tasks and duties as necessary as Flexware is looking for individuals that are problem solvers. Flexware is looking for a candidate that is servant-minded and has a willingness to see a problem and find a solution. **Please note that we are not interviewing candidates that require sponsorship now or in the future** WHAT YOU MIGHT HAVE DONE BEFORE Flexdogs are a rare breed. They come from varied backgrounds, but typically have some of the following traits: 2+ years experience working with other PSA tools such as Kantata, ConnectWise, Scoro, Financialforce, OpenAir, etc; Kantata SX and Salesforce is highly preferred Strong analytical and critical thinking skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with high attention to detail Ability to translate information and enter data into one or more systems with high attention to detail Provided support for cross-functional teams by ensuring data and entry is correct in multiple systems Ability to manage multiple projects simultaneously while under pressure Exceptional verbal and communication skills and proficient with Microsoft Suite of tools Experience with processing POs, invoicing, and entering information into QuickBooks or other related financial tool If you're interested in this opportunity, we're excited to start a conversation with you! Please reach out to our recruiting team at *************************** Your inquiry and conversation will be treated with confidentiality, and we will not share your information with others.

Join Our Team as a Fulfilment Coordinator - Austin, TX Are you passionate about delivering exceptional service and ensuring every detail counts? At Insights Learning and Development, we're looking for a Order Fulfilment Coordinator to join our team in Austin. This is your chance to play a key role in creating a seamless experience for our internal and external customers. Why Join Insights At Insights, we believe in learning, growth, and creating meaningful experiences. You'll be part of a collaborative team that values innovation and excellence. If you're ready to make an impact and bring your best every day, we'd love to hear from you. Location: Austin, TX What You'll Do Picking and packing orders in our fulfilment center Act as the go-to person for order management queries, liaising across departments. Monitor and report on KPIs to keep operations running smoothly. Dispatch orders on time using the most cost-effective methods. Arrange pick-ups and returns for venues, clients, and staff. Manage outgoing mail and courier services. Take ownership of print production tasks, including complex printing, binding, and laminating. Maintain print equipment and coordinate with service providers for quick resolutions. Place purchase orders with fulfilment partners to meet client demands. Support the team with other reasonable duties as needed. What We're Looking For Reliable, responsible, and customer-focused. Positive, proactive, and calm under pressure. Organised with strong attention to detail. A true team player who takes ownership and accountability. Flexible and adaptable to changing priorities. Your Skills and Experience. Proven ability to meet deadlines in a fast-paced environment. Experience working in a team and customer-centric setting. Knowledge of print room machinery and processes is beneficial. Strong communication skills - written and verbal. Proficient in MS Word, Excel, Outlook, Teams, and D 365. Quick to learn new systems and processes. Everyone is welcome at Insights. We're dedicated to creating a space where you belong - that means accepting you for who you are now and supporting you on your journey towards whoever you want to become. Our colourful solutions help people see themselves and others in a new light and we love encouraging our diverse global community to experience the transformational power of Insights Discovery. Through listening and learning, we will continue to foster the connections that matter to build a more inclusive culture. It is in our nature to nurture. We have developed an organisation which puts care for our people, inclusion, belonging and wellbeing at the heart of our approach. We're strengthened by a community where we work together to co-create a culture that celebrates difference and welcomes everybody. We love learning. We want to be better tomorrow than we are today and we're up for the journey. Unapologetically human, undoubtedly individual. Colourful to our Core.

Job Title: Business Coordinator Tata Technologies is seeking a high-level administrative support position for the Propulsion Systems global leadership team. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules and priorities across multiple time zones. Key Responsibilities include but not limited to: Manage executive calendars, meeting agendas, and conference calls for global leadership. Arrange domestic and international travel, including flights, ground transportation, and hotel logistics for heavy travel schedules. Coordinate meetings and events with internal teams, external partners, and industry stakeholders. Interface with external parties (suppliers) and assist in scheduling operational meetings. Collaborate with other executive assistants and senior leadership to organize global leadership events and offsites. Prepare presentations, reports, and briefing materials for high-level meetings. Handle confidential information with the highest level of integrity. Be available “on-call” to meet executive needs while traveling, using electronic communication tools. Support facilities coordination, including seating arrangements and assisting suite coordinators. Manage office supply requests and ensure timely procurement of materials. Requirements Associate's or Bachelor's degree preferred. 5+ years as an Executive Assistant, preferably supporting senior leadership in a global organization. Strong PC skills including: Excel, Word, PowerPoint, OneNote, and virtual collaboration tools (Teams, SharePoint). Ability to interact professionally with senior leadership and external partners. Highly organized, self-motivated, and able to multi-task in a fast-paced environment. Flexible and adaptable to changing priorities; strong attention to detail. Availability of supporting executives outside standard business hours when needed.

Opportunity available for an Order Coordinator (Spanish Support) to assist the Sales team, including National and Regional Sales Managers. Approximately 30% of this role's responsibilities involve Spanish-language communication with U.S., Canada, and Latin American markets. Strong written and verbal fluency in Spanish is essential to support email communication and documentation. The ideal candidate has a sales administration background, excellent organizational skills, and the ability to manage multiple tasks with attention to detail in a fast-paced environment. Responsibilities Respond to customer inquiries via phone, email, or other channels. Maintain professionalism with internal and external customers, ensuring positive interactions. Generate and close quotes, process orders, and route website leads. Collaborate with sales managers and inside sales representatives, tracking tasks, calls, and activity. Resolve product or service issues, escalating when necessary. Liaise between production, customer care, and accounting to track orders. Assist with audits, reporting, and account analysis for clients. Develop processes to ensure customer needs are met within budget and with minimal impact on the bottom line. Support trade show and meeting coordination, including material preparation, travel arrangements, and logistics. Continuously build knowledge of hospitality products and maintain strong relationships with team members and other departments. Qualifications Associate degree or equivalent experience; combination of education and relevant work experience considered. Strong written and verbal proficiency in Spanish and English. Sales administration experience preferred. Familiarity with product structures, bill of materials, routers, or technical prints. Excellent written communication skills. Strong organizational, technical, and problem-solving skills. Ability to work under pressure, meet deadlines, and manage competing priorities. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with video conferencing tools (Zoom, Teams, etc.).

Immediate need for a talented Workplace Exp Coordinator. This is a 02 months Contract To hire opportunity with long-term potential and is located in Boston, MA (Onsite).Please review the job description below and contact me ASAP if you are interested. Job ID: 25-93507 Pay Range: $23 - $26/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: General Office assistant First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Key Requirements and Technology Experience: Key Skills; ["Front Desk ", "Office Service, "Workplace Services", "Administrative Support", "Customer Service Coordinator"] Our client is a leading Commercial Real estate services and investments Industry . and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

FTZ Administration & Duty Drawback Support Coordinator The FTZ Administration & Duty Drawback Support Coordinator provides essential operational and administrative support for the company's daily Foreign Trade Zone (FTZ) and Duty Drawback programs. This role is crucial for maintaining audit-ready documentation, coordinating with external brokers, and ensuring compliance with U.S. Customs and Border Protection (CBP) regulations across all import and drawback functions. Key Responsibilities Duty Drawback Operations The coordinator will assist the Drawback Specialist with the daily execution and sustainment of the duty drawback program: Claim Documentation: Collect, organize, and match all required source documentation for drawback claims, including import entry summaries, commercial invoices, export documentation (EEI), and bills of lading. Broker Coordination: Serve as the primary operational contact for the Customs Broker, focusing on data coordination and secure electronic transfer of validated claim data for submission via ACE. Recordkeeping: Maintain a comprehensive, audit-ready archive of all drawback claim files, ensuring quick retrieval and substantiation for internal or CBP review. Reporting: Track the status of all filed claims (e.g., pending review, liquidated, paid) and provide weekly progress reports on recovery amounts to the manager. Discrepancy Resolution: Collaborate with customs brokers, freight forwarders, and internal finance teams to resolve documentation and data discrepancies necessary for timely claim completion. Foreign Trade Zone (FTZ) Administration The coordinator provides daily administrative support and coordination for all FTZ activities: Admissions: Prepare and assist with the filing of accurate e214 Admissions with CBP for all incoming foreign merchandise, ensuring timely system entry and physical segregation within the Zone. Inventory Control: Assist the Manager in daily inventory reconciliation between the FTZ Inventory Control and Recordkeeping System (ICRS) and the Warehouse Management System (WMS), immediately flagging any discrepancies. Withdrawals: Prepare the necessary documentation and data for weekly CBP Form 7501 Withdrawals for consumption, verifying goods are correctly classified and valued prior to the Manager's final review and submission. Procedural Adherence: Monitor warehouse operations to ensure all staff strictly follow established FTZ procedures (e.g., proper signage, secure movement) and report compliance gaps. Audit Support: Coordinate and assist with the annual physical inventory count and help gather required documentation for the FTZ Manager's Annual Report and external audits. Compliance Support & Ad-Hoc Import Data The coordinator provides supporting assistance to the Trade Compliance Manager for specialized import functions: HTS Classification Support: Gather documentation and conduct research to support HTS classification assignments, applying the General Rules of Interpretation (GRI) and relevant Section/Chapter Notes for Manager review. Tariff & Duty Documentation: Collect and organize data necessary for researching applicable duty rates and special tariff provisions (e.g., Section 301). This includes providing validated entry documentation and CBP Form 7501 substantiation to clients for cost recovery related to special tariffs. Country of Origin (COO) Support: Prepare supporting documentation for COO determinations, utilizing "substantial transformation" rules for goods entering the FTZ or imported directly. Import Documentation Assistance: Assist in the review of commercial invoices and entry documentation provided by suppliers and brokers for compliance with U.S. import regulations. Required Skills & Qualifications Experience: 3-5 years of relevant experience in logistics, global trade compliance, or a related administrative support role. Technical Knowledge: Foundational understanding of the U.S. Harmonized Tariff Schedule (HTS) and the ability to interpret CBP regulations (Title 19, CFR). Software Proficiency: Experience with trade management software (e.g., FTZ systems, Drawback systems) and strong proficiency in Microsoft Excel. Education: Bachelor's degree in business, Supply Chain, International Trade, or a related field (preferred). Communication: Excellent written and verbal communication skills, essential for coordinating with external partners and internal departments.

Immediate need for a talented Workplace Exp Coordinator . This is a 02 months contract opportunity with long-term potential and is located in San Jose , CA (Onsite). Please review the job description below and contact me ASAP if you are interested. Job ID: 25-93510 Pay Range: $24- $28/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location). Key Responsibilities: General Office assistant First point of contact for all those entering the facility. Greet them with a friendly and welcoming demeanor. Issue visitor and parking passes and follow security protocols. Make a memorable first impression by answering the telephone in a professional manner. Create presentations and speak to various-sized groups. Arrange and confirm recreational, dining, and business activities on behalf of the requestor. Manage janitorial or maintenance work orders as needed. Coordinate and execute workplace services including mail, office supply services, and onboarding. Acknowledge inquiries or complaints from employees, guests, and co-workers. Provide solutions in a professional customer service-driven manner. Organize and manage on-site events. This includes securing event space, set up and tear down of the room, and delivery of supplies. Follow property-specific security and emergency procedures. Notify appropriate parties to ensure the safety of all individuals in the building. Coordinate with vendors who supply services or goods to the workplace. Explain detailed and/or complicated information within the team. Follow specific directions as given by the manager. Impact through clearly defined duties, and methods and tasks are described in detail. Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion. Key Requirements and Technology Experience: Must have skills; ["Workplace Experience", "Office Coordination", "Event Support", "Customer Service"] . Our client is a leading Real Estate Industry , and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration. Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here.

Description About Us: Advanced Systems Group, LLC enables creativity through better technology and operations for media creatives and content owners. From acquisition to delivery, on-premises or in the cloud, ASG ensures our clients' success through tailored solutions. One of North America's largest Media and Entertainment Technology and Operations suppliers, we provide engineering services, physical and cloud integration, training, support, and managed services. Our Managed Services deliver customized operations and services for all phases of media production, including creative and engineering. Founded in 1997, and providing nationwide services, ASG has teams based in Northern California, Los Angeles, the New York Tri-State Area, the Southeastern US, and the Rocky Mountain Region. We are looking for: Advanced Systems Group LLC. is seeking an experienced Systems Integration Project Coordinator to join our high performing team and oversee audiovisual systems integration projects while helping to ensure client success. Our portfolio covers an array of projects including but not limited to supporting sales, designing, building and expanding video production studios, sound recording studios, corporate event centers, video presentation systems, commercial sound systems, and screening rooms. The successful candidate will join our Broadcast Systems Integration and Professional Services team, which is an extraordinarily talented group of engineers and project personnel who thrive in our collaborative work environment with our dynamic portfolio of projects. This role is remote within the US (California-based candidates preferred) with occasional travel as needed. This role will work West Coast hours. The application window for this role is from September 24th through October 24th, and the target start date is November 10th. Job Responsibilities: Presale Support: 10% Monitor vendor special pricing registration with inside sales or buyer group. Organize and store proposal document to proper folder. Create and maintain System Integrations sales opportunities. Create and price out a Q360 quote. Project Initiation and Execution: 75% Review and audit Q360 quote for accuracy before pushing a new job IDs. Participate in Project meetings with Project Manager, Project Engineer, Buyer, and other project team members. Responsible for creating, organizing, filling, and sharing project folders and project documentation. Support Project Manager to set up WBS and create Time bill tasks in Q360 ERP System. Team up with project team, procurement department, and vendor to secure on-time equipment/materials delivery. Responsible for creating Inventory sheet, maintaining the data, and providing report periodically. Assist Project Manager on Change Order process including tracking changes, Pricing out Change Orders, organizing and producing client facing Change Orders, and Change Order procurement. Maintain and track project Bill of Materials (BOM) in the entire project cycle. Responsible for providing regular reports to Project Team such as Lead Time report, ETA report, Back Order report, RMA report, etc. Acting as a process owner facilitates the overall project RMA process. Team up with Project Manager and Finance Manager to understand and monitor project budgets in ERP system. Request project billing and create back up documentation. Ad Hoc project tasks. Project Close-Out and Warranty Support: 15% Support Project Manager on Project Close Out process including compiling submittals, generating net equipment list, generating Serial Number list, collecting equipment data sheet and manuals, and collecting manufacture warranty info, etc. Assist Finance Manager and Project Manager on project financial close out in Q360 system. Set up 1 year workmanship warranty contract in Q360. Set up and maintain service calls and handle warranty RMAs. Required Qualifications & Experience: 3-5 years of experience in project coordination or related roles. Advanced MS Excel and Google Sheet Skills (advanced formulas, pivot tables). Experience working with Word, SharePoint and Smartsheet. Strong organizational and multitasking abilities. Willing to travel and work on-site as necessary (less than 5%). Preferred Qualifications & Experience: Experience with Q360. Experience in any of the following industries: AV systems integration, construction, or accounting. Compensation & Benefits: This full-time role offers a salary of $60,000-$75,000 depending on experience. At Advanced Systems Group, we prioritize an inclusive work environment and offer a variety of benefits to support our diverse team, including: Comprehensive medical coverage with 3 different plans to fit your needs, and 100% of the employee medical premium covered by ASG. Discounts on health and wellness programs, plus savings on travel and more. Voluntary benefits including disability, accident, critical illness insurance, and pet insurance. Employee Assistance Program offering counseling, financial coaching, and more. Paid time off to relax and recharge. Additional benefits to help you plan for the future, like life insurance and 401k. Interested applicants, including those from Washington state, may contact [email protected] to request a full disclosure of the benefits offerings. Advanced Systems Group LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Join the cybersecurity company that puts security first; literally and without compromise. At KnowBe4, our AI-driven Human Risk Management platform empowers over 70,000 organizations worldwide to strengthen their security culture and transform their workforce from their biggest vulnerability into their strongest security asset. As the undisputed industry standard with unusually high customer retention rates and recognition as a Leader by G2 and TrustRadius, we're not just providing security awareness training - we're redefining what it means to be a trusted security partner in an increasingly complex threat landscape. Our team values radical transparency, extreme ownership, and continuous professional development in a welcoming workplace that encourages all employees to be themselves. Whether working remotely or in-person, we strive to make every day fun and engaging; from team lunches to trivia competitions to local outings, there is always something exciting happening at KnowBe4. The Opportunity Join our dynamic Product Services team and drive organizational excellence by orchestrating seamless collaboration across our content creation ecosystem. As Project Coordinator (Product Services), you'll be pivotal in designing and implementing transformational workflow systems that unite our Product Writing, Creative Content, Product Analytics, Community, and Product Localization teams into a cohesive powerhouse. You'll own the full coordination lifecycle: from project tracking through content delivery optimization. The successful candidate combines project management expertise with cross-functional acumen, a genuine passion for process excellence, and proven ability to accelerate team productivity from day one. What You'll Do Drive Operational Excellence: Design and facilitate high-impact coordination systems, unified tracking platforms, and workflow optimization initiatives that directly contribute to content delivery success and cross-team performance acceleration Documentation & Presentation: Create compelling slide decks, comprehensive meeting notes, detailed action item tracking, and status updates that drive accountability and maintain project momentum Master Cross-Functional Coordination: Conduct compelling workflow assessments, process optimizations, and practical handoff procedures that identify bottlenecks and create targeted improvement plans for content production teams Champion Continuous Improvement: Analyze coordination effectiveness through data-driven insights, collaborating cross-functionally to innovate and optimize existing processes based on team needs and delivery feedback Cross-Functional Partnership: Serve as primary coordination contact, working closely with Product Writing, Creative Content, Analytics, Community, and Localization teams to align deliverables with organizational goals and product release dynamics You'll Excel Here If You Have 1+ years of project coordination or cross-functional collaboration experience in technology organizations with proven track record of streamlining workflows and enhancing team productivity across diverse content creation environments Process Improvement Passion: Strong organizational foundation with natural ability to identify process gaps and implement solutions Workflow Innovation: Expertise in project management principles with ability to create engaging, practical coordination systems that drive behavioral change and operational efficiency Communication Mastery: Outstanding written and verbal communication skills with meticulous attention to detail - you take pride in error-free presentations, meeting notes, and public-facing communications that reflect organizational excellence Analytical Mindset: Data-driven approach to identifying coordination needs, measuring process effectiveness, and continuously improving collaboration outcomes through team feedback and performance metrics Executive Support Excellence: Natural ability to serve as a trusted right-hand partner to leadership, bringing calm, collaborative energy and exceptional interpersonal skills that foster strong working relationships and seamless day-to-day coordination Connector Mindset: Proven experience in serving as the central hub for complex projects, ensuring all stakeholders have necessary resources, information, and support to deliver results while proactively identifying and removing roadblocks Why You'll Love It Here Talented and Dynamic Team: You'll work with a talented and diverse group that is building amazing content and services that empower our customers to adopt our platform Hybrid Flexibility: 3-day in-office environment that balances bringing people together for in-person collaboration and learning from each other, while supporting flexibility Product Exposure: You'll gain a comprehensive understanding of product launches - from content strategy to localization, analytics to community engagement Continuous Learning: Keep your skills sharp by obtaining certification bonuses or taking advantage of our tuition reimbursement Our Fantastic Benefits We offer company-wide bonuses based on monthly sales targets, employee referral bonuses, adoption assistance, tuition reimbursement, certification reimbursement, certification completion bonuses, and a relaxed dress code - all in a modern, high-tech, and fun work environment. For more details about our benefits in each office location, please visit ********************************* Note: An applicant assessment and background check may be part of your hiring procedure. Individuals seeking employment at KnowBe4 are considered without prejudice to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, sexual orientation or any other characteristic protected under applicable federal, state, or local law. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please visit ********************************************** No recruitment agencies, please.

Job DescriptionSalary: Who you are: If you are an administrative professional who enjoys building relationships, aligns with our core values, and enjoys a performance and development-based company culture, this may be the right role for you. Graham Construction, a 3G Company's core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day. We Live the Graham Mentality We Never Compromise Our Reputation We Do Whatever it Takes to Get the Job Done We Are Professional We Are ALL Committed to Safety. Hear more from our employees. A day in the life of a construction project coordinator at Graham Construction, a 3G Company:This is a position that plays an important role in our construction projects. They assist through all the life-cycles of a project by supporting the project teams and our clients with a variety of tasks. Reports to: Project Manager Purpose: The purpose of this job is to assist the Project Team in the management of resources involved/related to projects and ensure quality work is performed in a timely and cost-effective manner. What you'll do: Sets up and coordinates administrative documents and duties for construction projects from beginning of project to project conclusion Assists with contracts, insurance certificates, and bid solicitation Reviews submittals, change orders, purchase orders Utilize Procore software to organize project documents and notes Represent Graham Construction, a 3G Company in external meetings with owners and trade partners Follow Graham Core Process All other duties as assigned Ability to learn to understand and read architectural drawings from schematic to construction documents. Practices Closeout Excellence. Reviews, tracks, and compiles O&M manuals, extra material and warranty information. All other duties as assigned What knowledge, skills, and abilities youll bring: Associate Degree or Bachelors degree preferred or equivalent experience Ability to work independently and complete duties and projects with little direct supervision. Ability to accurately work under pressure in meeting deadlines. Must have excellent organizational and communication skills. High attention to detail Legal Requirements: Ability to work daily and extended hours (as necessary to meet deadline) Valid Driver's License Ability to travel once a quarter (4 times/annually) to Safety Meetings (overnights not required) Ability to pass pre-employment testing Ability to take and pass OSHA 30 certification This is an onsite role. Must have ability to report to Cedar Rapids, IA office Monday Friday What benefits youll enjoy: Personalized growth opportunities 401K with a 6% immediate vesting match Two healthcare plans to choose from Vision, Dental, & Life Insurance Paid Time Off 9 Company holidays annually More about Graham Construction, a 3G Company:John Graham, a well-known developer, in the Midwest founded Graham Construction in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. Graham Construction, a 3G Company, has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.

Who you are: If you are an administrative professional who enjoys building relationships, aligns with our core values, and enjoys a performance and development-based company culture, this may be the right role for you. Graham Construction, a 3G Company's core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day. We Live the Graham Mentality We Never Compromise Our Reputation We Do Whatever it Takes to Get the Job Done We Are Professional We Are ALL Committed to Safety. Hear more from our employees. A day in the life of a construction project coordinator at Graham Construction, a 3G Company: This is a position that plays an important role in our construction projects. They assist through all the life-cycles of a project by supporting the project teams and our clients with a variety of tasks. Reports to: Project Manager Purpose: The purpose of this job is to assist the Project Team in the management of resources involved/related to projects and ensure quality work is performed in a timely and cost-effective manner. What you'll do: Sets up and coordinates administrative documents and duties for construction projects from beginning of project to project conclusion Assists with contracts, insurance certificates, and bid solicitation Reviews submittals, change orders, purchase orders Utilize Procore software to organize project documents and notes Represent Graham Construction, a 3G Company in external meetings with owners and trade partners Follow Graham Core Process All other duties as assigned Ability to learn to understand and read architectural drawings from schematic to construction documents. Practices “Closeout Excellence”. Reviews, tracks, and compiles O&M manuals, extra material and warranty information. All other duties as assigned What knowledge, skills, and abilities you'll bring: Associate Degree or Bachelor's degree preferred or equivalent experience Ability to work independently and complete duties and projects with little direct supervision. Ability to accurately work under pressure in meeting deadlines. Must have excellent organizational and communication skills. High attention to detail Legal Requirements: Ability to work daily and extended hours (as necessary to meet deadline) Valid Driver's License Ability to travel once a quarter (4 times/annually) to Safety Meetings (overnights not required) Ability to pass pre-employment testing Ability to take and pass OSHA 30 certification This is an onsite role. Must have ability to report to Cedar Rapids, IA office Monday - Friday What benefits you'll enjoy: Personalized growth opportunities 401K with a 6% immediate vesting match Two healthcare plans to choose from Vision, Dental, & Life Insurance Paid Time Off 9 Company holidays annually More about Graham Construction, a 3G Company: John Graham, a well-known developer, in the Midwest founded Graham Construction in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. Graham Construction, a 3G Company, has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.

ESSENTIAL FUNCTIONS Facilitate contract travel requirements and a high-level understanding of regulations. Review and process travel requests for approval and expense reports. Review consultant and subcontractor invoices for accuracy in labor rate/category travel, Other Direct Costs (ODCs) and spending accuracy. Ability to identify issues and concerns on multiple levels of contractual documents and reports. Prepare and review monthly reports to include: cost data, travel, variance reports, total spend, overall allocation, progress reports and supplemental reports as requested. Combine, review, and finalize monthly status reports in Word/Adobe PDF. Ability to analyze and review labor timecards for accuracy, timeliness, and contract guidelines. Initiate, review and modify Purchase Orders (POs) as applicable per contract. Review subcontractor hours and costs to assist in managing PO funding needs. Project months in advance to determine spend rate and amount allowable on a contract/PO, and whether costs are within budget. Compile and analyze data to generate reports in Excel for various levels of program review. Participate in proposal preparation, consolidation, and review through budgeting/costing and administrative support as required. Exhibits professionalism by establishing effective relationships with Customers, Program Managers, Vice Presidents, Vendors, and Employees. Effectively communicate with corporate staff on project accounting, contracts, security, and human resources issues. Work with on-site program managers and Contracting Officer Representatives (CORs) to execute modifications, proposed personnel, and travel / ODCs. Generate projections/budgets on a monthly, quarterly, yearly, as needed basis as identified by the reporting requirements; essentially providing checks and balances throughout the life of the contract(s) Understand and execute contract modifications and ability to allocate funding/ceilings applied to multiple Contract Line Item Number (CLIN) / Special Item Number (SIN) Structure. All other duties as assigned. REQUIRED QUALIFICATIONS Bachelor of Science (BS) / Bachelor of Arts (BA) Degree, preferably in business, accounting, or other related field; or the equivalent years of experience to replace degree (4 years equates to a BS/BA). Minimum 5 years of relevant work experience in project coordination. Proven experience coordinating domestic and international business travel, managing expense reporting, and processing authorizations. High proficiency in data modeling and analysis in Microsoft Excel. Exceptional attention to detail and accuracy. Experienced in setting up and monitoring complex project execution. Clear and professional written and oral communication skills. Ability to create a positive rapport and work effectively with a variety of colleagues and clients. Ability to obtain/maintain a Department of Energy (DOE) Q security clearance. PREFERRED QUALIFICATIONS Minimum 5 years of relevant work experience in Government contracting. Current DOE Q security clearance. Accounting, Contracts, US Government Contracting experience. Extensive forecasting experience and budget execution. Previous proposal experience to include costing volume and assumptions. Ability to guide and train mid-level / junior personnel. Knowledge and experience with Federal Acquisition Regulation (FAR). Experience with Joint Travel Regulations (JTR) and Federal Travel Regulations (FTR). LOCATION: This position is full-time and hybrid in Rockville, MD. SALARY: Salaries are determined based on several factors including external market data, internal equity, and the candidate's related knowledge, skills, and abilities for the position. The range for this position is 65k-85k. BENEFITS Employer-paid employee Medical, Dental and Vision Care. Low-Cost Family Health Care offered. Federal Holidays and three (3) weeks' vacation 401(k) with Employer Match Cross-training opportunities About MELE With over 300 employees and offices in Rockville, MD, Washington, DC, and Albuquerque, NM, MELE is a veteran and minority-owned government contractor empowering its customers with innovative solutions for more than three decades. MELE has team members located across the U.S. and has served more than a hundred countries across hundreds of project locations. The company offers technical, engineering, and programmatic support expertise to a host of U.S. federal and international agencies, including, but not limited to, the Department of Energy, the Department of Defense, the Department of Homeland Security, the Department of Justice, INTERPOL, and the International Atomic Energy Agency. MELE's services include National Security and Intelligence, CBRNE Defense and Security, Facility Management and Engineering, Law Enforcement and Emergency Response Training, Technical, Analytica, and Program Management Support, and IT/Cybersecurity. MELE Associates, Inc. is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. MELE Associates, Inc. is an E-Verify employer.