Administrative Assistant jobs at Air Products

Owner of Capital Equity company seeks Executive Assistant to support his highly demanding work life. He owns four companies, has partial stakes in many more, is hands-on and his concerns are growing. He needs someone who can provide solid, comprehensive support, who doesn't get overwhelmed by varied demands, who doesn't show stress, who gets things right, who works relatively long hours and who is available at other times when needed. He is a focused, high-stakes person. Requirements BA/BS from US college or equivalent Minimum 8 years' EA experience Minimum 3 years' C-level EA experience MS Office, Google Workspace, Tech fluency Being good with logistics Capacity for concierge-level support Responsibilities Heavy calendar Domestic & International Travel, Commercial & Private Composing detailed flawless itineraries Gatekeeping Coordination with teams Meeting planning: agendas, summaries Personal assistance M-F 7:30am-5pm $150K-$185K/year

The Administrative Assistant III provides analytical and specialized administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization. Position Responsibilities Scheduling meetings and coordinate meeting logistics, including luncheons Documenting technical meetings and follow up on action items/commitments Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project Scheduling calendars and handling travel and logistical issues for team members Assisting in preparation of Consulting Agreements, Non-Disclosure Agreements, Staffing Requisitions, etc. Preparing and tracking Purchase Requisitions and Expense reports Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality Coordinates activities between departments and outside parties Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice Basic Qualifications (Required Skills & Experience) Minimum of 3-5 years' experience as an Administrative Assistant High School diploma or GED Equivalent required is required or equivalent combination of experience and education Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Visio). Previous experience working in aerospace industry is desired Other Qualifications & Desired Competencies Consistently demonstrates effective communication skills - written and verbal. Maintains a professional demeanor with a high level of customer service Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load Skilled at follow-up/follow-through while maintaining professionalism Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management Applies acquired job skills and company policies and procedures to complete assigned tasks Consistently follows established procedures on routine work and typically requires instructions only on new assignments Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties Displays strong initiative and drive to accomplish goals and meet company objectives Takes ownership and responsibility for current and past work products Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company Focuses on teamwork and puts the success of the team above one's own interests Physical Demands Ability to work in an office environment (Constant) Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent) Uses hands and fingers to handle, control or feel objects (Frequent) Bending, crouching, kneeling and reaching to file and maintain files (Frequent) Ability to lift and carry objects of varying sizes and shapes up to 5-10 pounds (Occasional) Clearance Level No Clearance The salary range for this role is: $26 - $37 AeroVironment considers several factors when extending an offer, including but not limited to, the location, the role and associated responsibilities, a candidate's work experience, education/training, and key skills. ITAR Requirement: T his position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment's determination that it will be able to obtain an export license in a time frame consistent with AeroVironment's business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements. Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit: ********************************** We also encourage you to review our company website at ******************** to learn more about us. Principals only need apply. NO agencies please. Who We Are Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we've been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world's most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution's permanent collection in Washington, DC. Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty - and succeed. What We Do Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company's hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition. We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status. ITAR U.S. Citizen, U.S. Permanent Resident (Green Card holder), asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) or a person approved for an export license from the appropriate governing agency.

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: * Support Military Products management and other department managers with administrative tasks to support sales and production functions. * Assist the Program Manager with Small Business Plans. * Write and update VIR/VPAR/VDER/OQE logs for all product lines. * Archive document flow in Master Control. * Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). * Support A/P with purchasing receipts and invoicing documentation. * Provide support to quality inspection personnel. * Create and maintain logs of G2 purchase order requisitions and transfer orders. * Provide support for tracking and expediting inventory purchases and certification requirements. * Enter and reconcile Kronos labor. * Provide support to customers, vendors, and Arlington complex employees. * Coordinate ordering of office equipment supplies and reporting office equipment usage. * Process document shipments via UPS, FedEx, etc. * Assist with customer//vendor meetings. * Scan and archive customer documentation submittals. * Provide support for ordering and maintaining office supplies and equipment items. * Monitor and stock office supplies. * Support cross-training of department procedures/processes. * Document Scanner Maintenance & Support * Responsible for all front office maintenance calls. * Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: * Greets visitors and secure escort of visitors to appropriate personnel, as needed. * Works as a member of the team and strives for quality and quality improvement. * Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: * High school diploma or equivalent. * US citizenship required due to government contracts. * Good basic computer skills with proficiency in Word and Excel. * Excellent verbal and written communication skills, including phone etiquette. * Good knowledge of mathematical and measurement skills * Ability to work overtime, as needed. * Capability to attend offsite training, as needed. * Ability to manage multiple tasks. * Excellent Organization Skills * Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: * At least 2 years of experience in manufacturing office administration. * Familiarity with reviewing and printing drawings in AutoCAD. * Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: * Lifting light to moderately heavy boxes (less than 30 lbs.) * Prolonged sitting and/or standing. * Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

CITIZENSHIP REQUIREMENTS - By contractual requirements, the project and job location for this position requires that all persons establish proof of US Citizenship. Dual Citizenship (US citizenship and citizenship of some other country) cannot be accepted. You will be required to provide original or certified copies of documents establishing your citizenship prior to consideration for this position. POSITION SUMMARY: Provide administrative support for the Military Products Program Manager and subordinate department managers. ESSENTIAL DUTIES AND RESPONSIBILITIES: Support Military Products management and other department managers with administrative tasks to support sales and production functions. Assist the Program Manager with Small Business Plans. Write and update VIR/VPAR/VDER/OQE logs for all product lines. Archive document flow in Master Control. Maintain G2 data archive entries (purchase requisitions, pack list, sales quotes, vendor quotes, work order's, transfer orders, etc.). Support A/P with purchasing receipts and invoicing documentation. Provide support to quality inspection personnel. Create and maintain logs of G2 purchase order requisitions and transfer orders. Provide support for tracking and expediting inventory purchases and certification requirements. Enter and reconcile Kronos labor. Provide support to customers, vendors, and Arlington complex employees. Coordinate ordering of office equipment supplies and reporting office equipment usage. Process document shipments via UPS, FedEx, etc. Assist with customer//vendor meetings. Scan and archive customer documentation submittals. Provide support for ordering and maintaining office supplies and equipment items. Monitor and stock office supplies. Support cross-training of department procedures/processes. Document Scanner Maintenance & Support Responsible for all front office maintenance calls. Perform other assignments or duties as required. OTHER DUTIES AND RESPONSIBILITIES: Greets visitors and secure escort of visitors to appropriate personnel, as needed. Works as a member of the team and strives for quality and quality improvement. Complies with company policies, including but not limited to safety, confidentiality, attendance, and tardiness rules. QUALIFICATION REQUIREMENTS: High school diploma or equivalent. US citizenship required due to government contracts. Good basic computer skills with proficiency in Word and Excel. Excellent verbal and written communication skills, including phone etiquette. Good knowledge of mathematical and measurement skills Ability to work overtime, as needed. Capability to attend offsite training, as needed. Ability to manage multiple tasks. Excellent Organization Skills Be willing to obtain Secret Security Clearance HIGHLY DESIRED REQUIREMENTS: At least 2 years of experience in manufacturing office administration. Familiarity with reviewing and printing drawings in AutoCAD. Experience using an ERP/MRP system for sales, work orders and invoicing. Experience working with Glovia a plus. PHYSICAL REQUIREMENTS: Lifting light to moderately heavy boxes (less than 30 lbs.) Prolonged sitting and/or standing. Walking, standing, reaching, bending, and climbing We may also consider candidates for a lower-level position depending on the experience and qualifications of the candidate and the needs of the business. Be part of what's next at Oil States! Over 80 years in business An Equal Opportunity Employer An E-Verify Employer Un empleador de E-Verify

Job Description Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details Coordinate department lunches, outings, and internal events Assist staff with scanning, filing, and organizing returns and supporting documents Process mail-outs to customers requesting tax-related information Open, sort, and distribute incoming mail Manage office supplies, including inventory, ordering, and organization Handle customer exemption certificate requests, including filing, scanning, and tracking Code customer ship-to addresses as taxable or exempt based on provided documentation Communicate with customers to obtain proper exemption certificates Manage scheduling to ensure staff are aware of upcoming companywide events Organize and process property tax bills, including coordinating check requests Support department personnel with various administrative duties as needed Education and Experience Requirements: High school diploma or equivalent required Strong communication and organizational skills Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: Competitive pay 401(k) matching & profit sharing Health, Dental, Vision, and Life Insurance Short- and Long-Term Disability Plans Additional voluntary benefits Paid holidays, vacation, and sick leave Tuition assistance At Ergon Inc., we live by our core values: Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS Job Posted by ApplicantPro

Ergon, Inc. is seeking a detail-oriented and highly organized Administrative Assistant to support our Tax Department's daily operations. The ideal candidate will have strong communication skills, be proficient with Microsoft Office products, and have prior experience handling administrative tasks in a professional environment. This role involves managing staff information, coordinating events, processing documents, and providing general support to department personnel. Duties and Responsibilities: * Maintain up-to-date personal information for staff including birthdays, addresses, anniversaries, and other key details * Coordinate department lunches, outings, and internal events * Assist staff with scanning, filing, and organizing returns and supporting documents * Process mail-outs to customers requesting tax-related information * Open, sort, and distribute incoming mail * Manage office supplies, including inventory, ordering, and organization * Handle customer exemption certificate requests, including filing, scanning, and tracking * Code customer ship-to addresses as taxable or exempt based on provided documentation * Communicate with customers to obtain proper exemption certificates * Manage scheduling to ensure staff are aware of upcoming companywide events * Organize and process property tax bills, including coordinating check requests * Support department personnel with various administrative duties as needed Education and Experience Requirements: * High school diploma or equivalent required * Strong communication and organizational skills * Working knowledge of computers and proficiency in Microsoft Office (Word, Excel, Outlook, etc.) * Previous experience in administrative roles and tasks Why Ergon Inc.? At Ergon, we are a relationship-driven, family-owned company that values each employee's growth and contributions. Headquartered in Flowood, Mississippi, we take pride in maintaining a close-knit, small-company atmosphere while offering exceptional career opportunities. Our comprehensive benefits package includes: * Competitive pay * 401(k) matching & profit sharing * Health, Dental, Vision, and Life Insurance * Short- and Long-Term Disability Plans * Additional voluntary benefits * Paid holidays, vacation, and sick leave * Tuition assistance At Ergon Inc., we live by our core values: * Empowered Service: Together, we're committed to delivering unparalleled service. We do what's right, provide solutions, and foster stronger relationships with our teams and customers. Employee safety is our top priority and the first consideration in all aspects of our service. That's empowered service. * Selfless Leadership: We lead with compassion and put those around us before ourselves. We don't say we're experts; we demonstrate it through technical expertise, category innovation, and care for what we do. We call this selfless leadership. * Purposeful Growth: We believe employee and company growth go hand in hand. We build our legacy together to ensure future success through purposeful growth. The company has continually reinvested tremendously back into the business, not just growing for the sake of growing but growing carefully and strategically. * Respectful Relationships: Together, we foster a culture of respect, acceptance, and diversity of ideas and people. Our differences make us stronger. We're united by our shared values, constantly forging respectful relationships. Come and join the Ergon team! Must be able to pass a pre-employment drug screen and background check. A clean MVR is required. We are an EEO/AAP employer. Job Role: Administrative Assistant Location: Flowood, MS

We are a great company with great pay and great benefits. Ergon Asphalt Partners, is a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are family owned with locations throughout the U.S. and Mexico, but we pride ourselves on maintaining a small-company feel. We are currently recruiting for an Administrative Assistant II in our Gloucester, NJ location. An Administrative Assistant II is an advanced administrative role which performs higher level operational and organizational roles within the terminal. This role may also assist other terminals and corporate office staff with special projects and additional duties as assigned. An Admin Asst II must be able to preform all the duties of an Admin I as well as the higher level functions. Company Interfaces: Reports to Terminal and/or Transportation Manager. The position will also interface with employees at the terminal, customers, vendors and employees from other AA locations. General Responsibilities: Perform routine clerical duties including data entry, telephones, terminal office administration, etc. Front desk sign-in of visitors to terminal; remote operation of security gate (where applicable). Maintain customer, supplier and Company confidentiality. Maintain regular hours by being present, on-time and producing professional, error-free work. Address employee and customer inquiries, problems and concerns. Reconciliation of monthly credit card statements for managers. Prepare and make arrangements for mail and shipping service for terminal mail and packages. Prepare and assist with Company sponsored social events, including safety training sessions, holiday socials, etc. Receive and direct all non-specific telephone calls, mail and visitors. Provide support to corporate office executive and management employees, as applicable. Assist the Terminal /Transport Manager with routine office assignments. Assist the Terminal/Transportation Manager with correspondence, file management and data input, including: Safety Data Sheet (SDS), Occupational Safety and Health Administration (OSHA) and the terminal "Procedure Manual" revisions and updates. Maintain liability insurance certificate records and other certification records as applicable to the Department of Transportation (DOT) regulations for the appropriate state. Maintain and forward monthly "Near Hits" to E H & S team. Report and file monthly safety committee meeting notes. Product Based Responsibilities Inventory Control: Schedule daily terminal product measurements; Schedule, track and manage the receipt of rail car product inventory deliveries; Manage and confirm receipt of rail car product delivery; Maintain daily product inventory records, control system and reporting. Prepare daily "Shipping Report" according to time, location and product orders; After completing load and ticket process, record data to maintain accurate inventory control data. Forward information to the Finance Administrator: North and South Carolina, Corporate Office, Roanoke. Transport: Address and assist with transportation and/or driver problems and emergency issues as relative to product loads, vehicle and other related transportation concerns, as needed Coordinate the Order Weigh Process for all incoming and outgoing trucks receiving product loads Transportation Responsibilities (where applicable) Coordinate required training for Transport Drivers both electronic and classroom. Schedule DOT Physical and TWIC Card Renewals. Renewal of Terminal and Company Equipment. Coordinate annual Driver Appreciation Week events. Data entry of yearly vehicle maintenance. Schedule pick-up and delivery of vehicles being serviced. Inventory Responsibilities Schedule weekly terminal product measurement process according to the established Company procedures and record keeping guidelines. Complete daily import on Order Weigh. Manage scheduling, tracking, and the receipt of rail car product inventory deliveries as applicable. Manage the "Product Testing Certification" Process: Test product samples for certification Send product samples to the applicable agencies for testing Review and record "Month-End Inventory" Data General Qualifications: Experience in industrial operational facility. High school diploma or equivalent; College degree is a plus. Strong computer skills and Microsoft Office software proficiency; particularly Word and Excel. Knowledge of asphalt related business is a plus. Solid people orientation and ability to work well on a team or as an individual contributor. Valid Driver's License and good driver record is required. Possess or be able to obtain a Transportation Worker Identification Card (TWIC) where applicable. Physical Requirements: Be able to stand and/or walk for long periods of time on concrete floors. Ability to work inside or outside as needed in varying cold, hot & humid temperatures. Manual dexterity; ability to reach; able to bend and move with agility. Ability to lift and move up to 50-70 lbs. Able to work overtime as needed based upon work volumes and terminal needs. Ability to travel to other terminals, corporate office and training locations as needed. Able to travel on company business when needed; travel estimate 5-10%.

Veolia in North America is the top-ranked environmental company in the United States for three consecutive years, and the country's largest private water operator and technology provider as well as hazardous waste and pollution treatment leader. It offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. Veolia helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Veolia has more than 10,000 employees working at more than 350 locations across North America. Job Description Position Purpose: To provide clerical and organizational support to ensure the efficient operation of Lambertville and Princeton Meadows. Primary Duties/Responsibilities: Data entry, generate reports from company systems. Responsible for handling incoming and outgoing correspondence both internally and externally. Prepares reports and gathers, compiles and records data; calculates statistical and other information, as required. Responsible for addressing customer inquiries and completing related documentation and/or system updates. Opens, separates, and distributes incoming departmental mail. Performs time entry in time management system. Processes invoices for relevant business units. Initiates and maintains internal and external filing systems, as directed. Responsible for scheduling appointments and arranging meetings as required. Maintains professional interactions with internal and external customers and/or departments. Performs other similar or less skilled work, as assigned. Work Environment: Fast-paced and requires a mix of sitting at a desk and moving around the office, with a focus on computer-based tasks and communication. Key aspects include a mix of standard office equipment and interaction with many different people. This is a hybrid position that requires in office a minimum of 2 days per week. Qualifications Education/Experience/Background: High School Diploma/GED is required. 2 years of experience in a similar role is required. Knowledge/Skills/Abilities: Operates company systems, devices and software applications (Google OfficeSuite). Must possess good verbal and written communication skills. Strong problem solving skills and ability to independently follow through on tasks and projects. Additional Information Pay Range: $24.00 to $28.00 per hour. Benefits: Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement. Sick leave - 56 hours; Observed Holidays - 11 days; Vacation - 15 days Eligible for up to 3.5% Annual Performance Bonus We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

This position will be responsible to provide administrative support to the Contract Administration department. Essential Duties and Responsibilities: * Route documents for execution using DocuSign * Upload documents to FileNet * Schedule appointments and meetings, arrange travel, and catering needs * Maintain spreadsheet to track documents * Process incoming and outgoing mail using USPS and FEDEX * Maintain stock room and breakroom by ordering supplies * Process terminated contracts using ETC's document retention policy * Responsible for creating and maintaining files * Coordinate maintenance work with ETC Building Services * Performs other duties and tasks as determined by the management team * Effective communication and coordination with all departments with the company are essential in the role Requirements: Education and/or Experience, Knowledge, Skills & Abilities: To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below: * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint. * A High School Diploma or equivalent may be considered * Bachelor's Degree preferred * 0 - 2 years administrative experience Preferred Qualifications: * Proficiency with DocuSign, FileNet, SharePoint, highly desired * Demonstrated proficiency in Microsoft Word, Excel and PowerPoint * Proven administrative or assistant experience * 2+ years administrative experience * Excellent organization skills with high level of attention to detail * Excellent written and verbal communication skills with strong interpersonal skills * Experience with Quorum Contract Management System is a plus Working Conditions: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. * Usually, normal office working conditions. * Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

Job Description Johnny's in Homewood, AL is looking for one admin assistant to join our 10 person strong team. We are located on 2902 18th Street South. Our ideal candidate is a self-starter, motivated, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you. By applying to this job, you agree to receive periodic text messages from this employer and Homebase about your pending job application. Opt out anytime. Msg & data rates may apply. Powered by Homebase. Free employee scheduling, time clock and hiring tools.

Johnny's in Homewood, AL is looking for one admin assistant to join our 10 person strong team. We are located on 2902 18th Street South. Our ideal candidate is a self-starter, motivated, and reliable. Responsibilities Field telephone calls Receive and direct visitors Maintain and coordinate schedules, appointments, and calendars Create spreadsheets, presentations, and marketing materials Maintain an organized filing system Conduct internet research Place orders for office equipment or business needs Enter data into reports as needed Create email and postal mail campaigns Qualifications Exceptional attention to detail Ability to organize and create orderly systems Experienced in computer technology that includes excel, google docs, powerpoint, and social media marketing We are looking forward to receiving your application. Thank you.

The Administrative Assistant will provide administrative support to Plant Miller. This position will also work with other Administrative Assistants in providing support to the overall plant. Duties include but are not limited to: Managing timekeeping and expense reporting while ensuring compliance with Corporate Policies and General Accounting Procedures Providing administrative support to management with professionalism and confidentiality Providing excellent customer service with an eagerness to support internal and external customers Managing records and files while ensuring compliance with record retention policies Supporting meetings with calendar management, catering, and as a scribe when requested Managing travel arrangements for management Maintaining and ordering office supplies and other office and general administrative needs Assist in the tabulation, tracking, and development of reports (i.e. HR, fuels, etc.) Coordinating, organizing, planning, and executing meetings and events at the plant level Coordinating plant tours Supporting Human Resource and Hiring Managers with administrative support for interviews Supporting welcoming and orientation of new employees Processing incoming/outgoing mail Managing administrative building meeting room calendars Maintain internal/external contact lists as well as other information and files Create Purchase Requisitions and Reconcile Invoices Submit training course completions for department Handle all phases of contractor critical area access requests and revocations JOB DUTIES & RESPONSIBILITIES Education Requirements High School Diploma highly desired Experience Requirements 3-5 years' experience in an administrative support role Additional training and/or experience in relevant skills is preferred Successful completion of Admin - SHL Assessment. Knowledge, Skills & Abilities Excellent listening and telephone communication skills Strong organization, prioritization, and time management skills Excellent verbal and written communication skills Excellent customer service and interpersonal skills Excellent computer skills with proficiency in Word, Excel, PowerPoint and Outlook Proficient with MAXIMO, ORACLE, POWERPLANT or have demonstrated the ability to learn and use other computer systems Must be able to work efficiently with minimum supervision Ability to analyze, make decisions and anticipate next steps Ability to resolve issues within the scope of information and authority and to refer to others, as appropriate Ability to complete tasks accurately and within timelines Ability to handle sensitive and confidential information appropriately Behavioral Attributes Must be able to effectively interact with all levels of management. Team player and model Our Values. Confidentiality, integrity, initiative, and professionalism Positive attitude and a commitment to providing excellent customer service Self-motivated in job duties and personal development Disciplined and adaptable Notes on Testing: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. The first assessment will be automatically sent to you via email once you submit your application. If you successfully pass the first, the second assessment will be sent to you shortly afterward. Important: Both assessments must be completed within their designated time frames to remain eligible for consideration.

JOB TITLE: Administrative Assistant Department: Digital Workplace Operations Join our Digital Workplace Operations team in Birmingham as an Administrative Assistant, where your organizational skills and attention to detail will help keep our office running smoothly. In this role, you'll support leaders and their teams by managing calendars, coordinating meetings, and handling day-to-day office operations. You'll use tools like Microsoft Excel, Power BI, and Office applications to maintain reports and dashboards, and you'll help organize events and travel arrangements. We're looking for someone who communicates well, handles confidential information responsibly, and enjoys learning new technologies. If you're proactive, dependable, and comfortable managing multiple priorities, we invite you to help us deliver excellent results and support a collaborative work environment. JOB REQUIREMENTS: (Education, Experience, Knowledge, Skills) Technical Skills Required Basic to intermediate proficiency in Microsoft Excel (data entry, sorting, filtering). Familiarity with Power BI for viewing and updating dashboards. Comfortable navigating Microsoft Office (Word, Outlook, PowerPoint). Experience with data entry and validation. Ability to manage and organize digital files and documents. Familiarity with online collaboration tools (e.g., Teams, SharePoint). Basic understanding of calendar and meeting scheduling. Willingness to learn new technology platforms and tools. Attention to detail when working with reports and spreadsheets. Ability to follow data privacy and security guidelines. Non-Technical Skills Required Demonstrated ability to handle information in a sensitive and confidential manner, ability to work well with all levels in the organization Ability to be self-directed and take a proactive approach to everyday responsibilities Ability to manage and complete multiple high-priority projects and activities with strict time-sensitive deadlines Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction Superior verbal and written communication skills Major Job Responsibilities Administrative Support Deliver comprehensive administrative assistance to the director, five managers, and their teams. Manage calendars, schedule meetings, and coordinate logistics (conference rooms, refreshments, AV, invitations). Reporting & Metrics Maintain departmental dashboards and update daily reports using Excel, PowerBI, and other relevant applications. Compile and distribute metrics and reports for leadership as assigned. Office Operations Oversee office functions, including mail handling, supply management, timekeeping, and expense processing. Coordinate travel arrangements (air, hotel, ground transportation, restaurants). Event & Meeting Coordination Plan and organize meetings and special events, collaborating with the executive assistant in Atlanta. Communication & Liaison Serve as the primary contact for administrative inquiries, resolving issues with minimal guidance. Monitor department areas to ensure administrative and supply needs are met. Provide additional support during periods of high activity. Education and Experience Requirements Required: High School Diploma 3+ years in an administrative role Preferred: Associate's degree or higher Applicant may possess a combination of equivalent education and work experience. Working Conditions/Physical Requirements: Ability to work at a computer This position requires the ability to lift up to 10 pounds

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week. Job Requirements: Perform timekeeping reminders and some administration Expense management Manage check requests and invoice processing Prepare purchase requisitions/purchase orders Manage mail distribution for department Work with new employees to set up badges, parking, office space, etc. Manage contractors and vendor paperwork in various systems Monitor and assist with creative services tracking system, project management, and monthly reconciliation Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed Assist with meeting and travel arrangements as needed Calendar and coordinate department meetings as needed Understands general accounting processes and POET departmental coding Other duties as assigned Job Qualifications (Education, Knowledge, Skills, and Abilities): High School Diploma or Equivalent preferred Excellent planning and organizational skills Exceptional written and verbal communication skills required Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success Ability to work in a team environment with diverse disciplines and backgrounds Ability to maintain a positive attitude and a commitment to providing excellent customer service Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines Demonstrates behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance, and Total Commitment Testing Requirement: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. - The first assessment, SHL, will be automatically sent to you via email once you submit your application. - If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration.

This position is responsible for providing administrative support to the Alabama Power Public Relations team and will handle timekeeping, expenses, invoicing, PR/PR set-up, and general office support. Additionally, the successful candidate will assist with the creative services tracking system and project management, ensuring contractors and vendor invoices are compliant and billed to the correct client. This is a creative communications team, so strong communication and interpersonal skills are key to success. We are currently operating in a hybrid work model with the expectation of at least four (4) days in the office per week. Job Requirements: + Perform timekeeping reminders and some administration + Expense management + Manage check requests and invoice processing + Prepare purchase requisitions/purchase orders + Manage mail distribution for department + Work with new employees to set up badges, parking, office space, etc. + Manage contractors and vendor paperwork in various systems + Monitor and assist with creative services tracking system, project management, and monthly reconciliation + Maintain supply room order/accessibility; order and maintain office supplies and submit facilities work orders when needed + Assist with meeting and travel arrangements as needed + Calendar and coordinate department meetings as needed + Understands general accounting processes and POET departmental coding + Other duties as assigned Job Qualifications (Education, Knowledge, Skills, and Abilities): + High School Diploma or Equivalent preferred + Excellent planning and organizational skills + Exceptional written and verbal communication skills required + Previous secretarial/administrative work experience performed at a high level of proficiency in traditional office skills required + Proficiency in Oracle HCM and Microsoft Office suite required; knowledge of Maximo preferred; ability to quickly learn new digital tools and technology is key to success + Ability to work in a team environment with diverse disciplines and backgrounds + Ability to maintain a positive attitude and a commitment to providing excellent customer service + Demonstrates good time management skills; willing to work with others and/or take on additional responsibilities to meet critical deadlines + Demonstrates behaviors consistent with Our Values - Safety First, Unquestionable Trust, Superior Performance, and Total Commitment Testing Requirement: There are two mandatory assessments that must be successfully completed before your application can be reviewed by the hiring management team. * The first assessment, SHL , will be automatically sent to you via email once you submit your application. * If you successfully pass the first assessment, you will receive a link to complete the second assessment, SkillCheck. Note: Both assessments must be completed within their designated time frames in order to be deemed eligible for consideration. Alabama Power provides safe, reliable, and affordable electricity to 1.5 million customers across the lower two-thirds of Alabama. For more information, visit ******************** and connect with the company on Facebook (Facebook.com/AlabamaPower), Twitter (Twitter.com/AlabamaPower), LinkedIn (Linkedin.com/company/alabama-power), and Instagram (Instagram.com/alabamapower). Southern Company (NYSE: SO ) is a leading energy provider serving 9 million customers across the Southeast and beyond through its family of companies. Providing clean, safe, reliable and affordable energy with excellent service is our mission. The company has electric operating companies in three states, natural gas distribution companies in four states, a competitive generation company, a leading distributed energy solutions provider with national capabilities, a fiber optics network and telecommunications services. Through an industry-leading commitment to innovation, resilience and sustainability, we are taking action to meet customers' and communities' needs while advancing our goal of net-zero greenhouse gas emissions by 2050. Our uncompromising values ensure we put the needs of those we serve at the center of everything we do and are the key to our sustained success. We are transforming energy into economic, environmental and social progress for tomorrow. Our corporate culture has been recognized by a variety of organizations, earning the company awards and recognitions that reflect Our Values and dedication to service. To learn more, visit *********************** . Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being. This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s). A summary of the benefits offered for this position can be found here **************************************************** . Additional and specific details about total compensation and benefits will also be provided during the hiring process. Southern Company is an equal opportunity employer where an applicant's qualifications are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or any other basis prohibited by law. Job Identification: 15981 Job Category: Administrative & Clerical Job Schedule: Full time Company: Alabama Power

Requirements EHS REQUIREMENTS: Complete all work in a safe manner and follow all safety requirements consistent with supporting the company's TRIR goals Follow all environmental requirements consistent with supporting the company's environmental performance goals Complete, and actively participate in all the company's safety training requirements POSITION REQUIREMENTS: Education/Training: High school diploma or General Education Degree (GED). Experience: Minimum of three to six months of related experience. Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system. Professional verbal and written communication skills preferred. Travel Requirements: No travel is expected for this position. PHYSICAL/MENTAL REQUIREMENTS: Must be able to sit for extended periods of time. Must be able to maneuver to all areas of the office. Must be able to lift to 20 pounds and carry up to 10 pounds. Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area. Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier. Must be able to work at a fast pace. Must be able to simultaneously manage several objectives and reassign priorities. Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions. Must be able to read, write, speak, and understand English. Must be able to respond to visual and aural cues. Must be able to drive an automobile. WORK ENVIRONMENT: Work environment is typically considered in an office environment located on-site, within an ELS location during normal or extended business hours. Work environment may also include meeting venues, or other locations as required.

Fenstermaker is seeking an entry-level Engineer Intern (E.I.) to support our Construction Administration/CE&I team on LADOTD and local public infrastructure projects. In this role, you'll assist with field operations and help ensure projects are built safely, correctly, and in accordance with plans and specifications. You'll work closely with project stakeholders while supporting documentation, pay estimates, and change-order reviews. This position also includes opportunities to mentor and support construction inspectors and promote jobsite safety, quality assurance, and environmental compliance. The E.I. will be a champion and leader of our company's core values while maintaining internal and external customer engagement and satisfaction. Some responsibilities include: * Assisting with CE&I field operations for LADOTD and local projects. * Monitoring contractor performance and supporting quality control activities. * Reviewing and processing reports, pay estimates, and change-order documentation. * Coordinating with clients, contractors, utility agencies, and testing laboratories. * Supporting and mentoring Construction Inspectors. * Promoting safety, quality, and environmental compliance on job sites. Job Requirements * Bachelor's degree (B.S.) from an accredited engineering curriculum with major concentration in Civil Engineering is required. * Previous industry experience in CE&I or roadway/bridge inspection * Basic understanding of construction techniques for roads, bridges, and utility systems * Valid driver's license * US citizenship or valid US work visa * Current Engineer Intern certification Why work for Fenstermaker? Our success is based on establishing lasting partnerships and providing innovative, high-quality products and services. We conduct our business ethically, honestly and with integrity in everything we do. Our core values define the way we do business. Family We treat everyone like family and put people over policy. We place an emphasis on safety and are supportive and empathetic in rough times. One Company We leverage our multi-disciplinary strength to benefit our clients. We communicate, collaborate and execute together, as a team. Customer Obsessed We treat others the way they want to be treated - with respect. We create unforgettable experiences and build lasting relationships and establish partnerships. Growth Mindset We believe growth creates opportunity and gives us the capability of building long-term careers. Be Different We encourage and reward innovation. We serve our clients in ways that make the competition irrelevant. We create a unique experience for our team members. We provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Matador Resources Company, a leader in the oil and gas industry, is seeking a motivated and detail-oriented Administrative Assistant to join our in-house legal team. This position offers the opportunity to support the legal team by managing administrative tasks and ensuring the smooth operation of day-to-day activities. KEY RESPONSIBILITIES Administrative Support: * Prepare, proofread and format correspondence, presentations, and other documents. * Maintain and organize the legal team's filing systems, both digital and physical. * Assist with the preparation and filing of legal and corporate documents. * Handle confidential and sensitive information with discretion. JOB BENEFITS Compensation includes industry competitive salary commensurate with experience, performance incentives, plus medical and dental benefits, 401(k), etc. Details are available upon application.

MRC Global serves the oil and gas industry across the upstream, midstream and downstream sectors as well as the chemical and gas distribution market sectors worldwide. Job Purpose Assist Corporate departments in their functions by providing administrative support. Essential Duties and Responsibilities Individual must be able to perform the essential duties with or without reasonable accommodation. * Provide support to assigned area, serving as first point of contact for incoming/overflow calls, messages, and visitors. * Perform administrative and technical duties to include resource scheduling, travel planning and expense reporting. * Manage incoming and outgoing documents and other communications, including telephone, e-mail, mail, and fax, delivering a positive and responsive approach to inquiries with unwavering compliance with confidentiality expectations. * Use judgment to determine which require priority attention. * Act as backup to receptionist. * Perform general administrative tasks such as faxing, copying, filing, organizing, mailing, document development. * Assist with preparation of reports, presentations, and correspondence, performing copy and binding work, and using multiple software packages such as Excel, Word, and PowerPoint. * Coordinate meeting needs and maintain meeting rooms to include food/drink replenishment. * Monitor and stock supplies, kitchens, and other areas as needed. * Establish and maintain files relevant to the department. * Undertake special assignments as designated by management. * Carry out other duties within the scope, spirit, and purpose of the job. * Take reasonable care for the safety and health of yourself and others. * Report workplace hazards, injuries, or illness immediately. Education, Experience & Ability Requirements Any combination of requirements that provides the knowledge and abilities necessary to perform essential duties and responsibilities will be considered. * High school diploma or GED (General Education Development) and three years of related experience, or an equivalent combination of education and work experience that provides the knowledge and abilities necessary to perform the job. * Demonstrates proficiency and accuracy in using MS Office products, including Word, Excel, and Outlook. * Demonstrates ability to maintain a high level of accuracy in preparing and entering highly sensitive data, and to maintain confidentiality. * Ability to work overtime as needed, to include holidays and weekends. Additional Qualifications * Must have the ability to provide documentation verifying legal work status. * Ability to read and speak the English language proficiently in order to communicate with others, understand and interpret safety instructions, and to respond to inquiries. * Ability to understand and comply with MRC Global guidelines and expectations, to include Code of Conduct and Conflict of Interest guidelines. Working Conditions * For position-specific details regarding the physical and mental demands and working conditions, contact Human Resources. * Reasonable accommodation may be made to enable individuals to perform essential functions. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. California Employee Data Collection Notice