Office Administrator

Akin Gump Strauss Hauer & Feld LLP
San Francisco, CA
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Office Administrator for our San Francisco office under the direction and supervision of the office Partner in Charge and the Director of Operations-U.S..

The Office Administrator is responsible for oversight and management of all day-to-day office operations. The Office Administrator serves as a catalyst for implementing change in response to evolving practice needs, ensures local office collaboration on firm-wide projects, goals, policies and procedures, and contributes to cost-effective management. The Office Administrator is expected to demonstrate initiative and work closely with the Business Services Team, lawyers and support staff in ensuring that office, practice, and firm goals are met. The Office Administrator is expected to serve as a positive model for the staff and an ambassador with the lawyers, and to lead by example. The Office Administrator is expected to perform all responsibilities with a commitment to providing superior service to the firm's lawyers and clients, ensure efficient and effective departmental operations, and an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:

Day to Day Oversight:

+ Oversee office operations, and supervise reception, conference services, office services and either directly or through a secretarial supervisor, manage the secretarial staff of the office, ensuring needs are met and balanced against firm-wide expectations and standards.

+ Ensure that high quality business services professionals are working efficiently and effectively to support the legal practice within the office, and that staffing ratios are appropriate and efficient.

+ Oversee operational issues as they arise, and ensure that such issues are resolved appropriately and effectively.

+ Work with the Director of Operations-US and coordinate departmental practices, procedures, and new implementations, ensuring understanding of and compliance with firm-wide and office policies and legal obligations. Support and implement local deployment of firm-wide initiatives.

+ Implement standards of excellence and customer service and provide staff with an understanding of future expectations and initiate changes needed to meet them.

Financial Oversight:

+ In conjunction with the Director of Operations-US, prepare and monitor office operating and capital budgets.

+ Manage contractual relationship with vendors providing goods and services to the office(s). Negotiate with vendors and initiate bid procedures, as appropriate.

Facilities Oversight:

+ Work with the Director of Operations -US on any issues with the landlord and subtenants; consult firm lawyers and/or firm consultants on lease negotiations and review same; approve rent and other office operations bills.

+ Manage office assignments and furnishings.

+ Work with the Director of Operations-US on construction and renovation projects, as necessary, and oversee daily activities of same from inception through completion.

+ Oversee office facilities and ensure the office is maintained in a suitable manner and problems which arise are addressed appropriately and in a timely fashion.

+ Ensure adequate fire/emergency disaster plans and necessary security procedures are in place.

Legal Practice Oversight:

+ Ensure adequate and effective secretarial support is available to the lawyers as needed.

Technology Oversight:

+ Support the Director of Operations and the Information Technology department to support the firm's overall technology program and ensure adherence to firm policies.

Human Resources Oversight:

+ Work with the Human Resources department to coordinate recruitment of business services professionals for the office.

+ Work with the Human Resources department to coordinate orientation and introduction of new lawyers and business services staff within the office.

+ Support the development and training programs for managers, paralegals, and business services staff, as well as training opportunities for the firm's lawyers, and ensure that such firm programs are rolled out appropriately within the office(s).

+ Maintain a professional manner at all times, contributing to the constructive resolution of conflicts within workgroups and as workgroups relate to others in the office or firm.

+ Promote teamwork within the office.

+ Resolve human resources issues in a timely and appropriate manner, consulting with the Local Human Resources Manager, Firm's Director of Human Resources, firm-wide business professionals and involving the Partner in Charge, Practice Leader(s), appropriate lawyers, and others as necessary and appropriate.

+ Work with the Firm's Director of Talent Management regarding approval of new hires, and with the Human Resources Director-US for any needed terminations of employment.

+ Notify the Director of Operations-US of any employee or other issues and suggest solutions.

Short and Long-Term Planning:

+ In conjunction with the Director of Operations-US, develop short and long-term plans and goals for office operations and support of the lawyers within the office(s).

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree required; an advanced degree and/or significant work experience in the legal industry is an asset

+ Thorough knowledge of MS Office applications including Word, Outlook and Excel

+ Excellent interpersonal skills required including strong oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Aptitude and willingness to work with complex procedures

+ Strong organizational skills and attention to detail

+ Significant managerial and/or oversight experience in a fast-pace, changing environment essential

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Ability to work independently and with a team

+ Strong commitment to customer service

+ Self-starter who is collaborative-oriented and a team player

+ Willingness and ability to assume new tasks and responsibilities

+ Commitment to maintain confidentiality of employee, office, firm and client information and adhering to the Firm's Core Values

+ Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Senior Paralegal Specialist (Litigation)

Akin Gump Strauss Hauer & Feld LLP
Los Angeles, CA
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Senior Paralegal Specialist supporting the Litigation practice to work under the general supervision of assigned attorneys, the Litigation Practice Coordinator and the Litigation Practice Manager.

This role will reside in the Los Angeles office and will be assigned to work primarily on specific cases, provide general assistance to a case team of attorneys, and/or to support attorneys whose practice involves specific areas of law. The Senior Paralegal Specialist may also monitor regulations, legal developments and compliance procedures in their area of expertise and collaborate with the Litigation Practice Manager on special projects, case logistics, and implementation of best practices. In addition, the Senior Paralegal Specialist may be asked to train and mentor a team of junior paralegals, attorneys, project assistants and other staff. The Senior Paralegal Specialist is expected to perform all responsibilities with a commitment to providing superior service to the firm's clients, attorneys, advisors and staff, and to maintain an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:

+ Provide senior level paralegal support to trial teams, from case inception to finish, including managing trial logistics in coordination with Trial Services, liaising with the court clerk as needed, preparing trial exhibit lists, deposition designations, and other legal documents for trial, and coordinating war room and other trial supplies.

+ Proactively and independently anticipate and attend to case needs and coordinate workflow with attorneys and/or other paralegals and staff.

+ Under the supervision of an attorney, draft, edit, cite-check, conform and otherwise assist in the preparation of legal documents. Prepare basic pleadings and shell templates of discovery notices and responses.

+ Compile and prepare exhibits for court filings including cover sheets and redactions if necessary.

+ Maintain pleadings files and other case records; circulate materials to case team, as needed. Maintain chronological records of case activity.

+ Arrange filings, mailings and service list deliveries with appropriate courts, government agencies and other parties.

+ Prepare binders of case documents and exhibits for depositions, hearings, trials and other proceedings.

+ Obtain services from outside contractors, including court reporters, contract attorneys, research services, exhibit preparation services, filing services and printers. Process billing and disbursement paperwork in connection with those services.

+ Assist with organization of client materials and attorney work product, including use of databases, imaging systems and other computer-based technology.

+ Conduct statutory, regulatory or factual research with respect to client matters. Such research might include investigation of federal or state laws and regulations, relevant markets, corporate participants and industry standards and practices.

+ Participate in due diligence, privilege and other reviews of client records and files.

+ Act as liaison for the case team with support departments and other offices of the firm, anticipating and assuming responsibility for special staffing needs, such as overtime, clerical and/or notary assistance.

+ Establish strong rapport and working relationships with attorneys and staff. Foster and encourage a culture of superior client service, responsiveness and collegiality.

+ Demonstrate poise, professionalism and discretion when interacting with peers, attorneys, staff, and outside business contacts.

+ Travel, as required by the Practice and/or client.

+ As requested by the Litigation Practice Manager, Litigation Practice Coordinator, or assigned attorneys, coordinate work of other paralegals and/or project assistants or staff.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Four-year college degree required

+ Legal Assistant/Paralegal certification preferred but not required

+ 5+ years of general litigation experience required, with an emphasis on trial experience within a law firm setting

+ Ability to read, write and speak Spanish fluently a plus but not required

+ Substantive knowledge of and familiarity with specific areas of law, as required

+ Strong analytical and research skills

+ Advanced working knowledge of MS Office applications including Word, Excel, Outlook and PowerPoint

+ Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Strong organizational and time management skills, including the ability to organize self and others

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Ability to manage multiple projects with specific deadlines, and complete tasks under time pressure as necessary

+ Demonstrated strong attention to detail

+ Ability to read, comprehend and follow instructions

+ Ability to work independently and with a team

+ Willingness and ability to assume new tasks and responsibilities

+ Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners

+ Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Senior New Business Intake Analyst

Akin Gump Strauss Hauer & Feld LLP
Los Angeles, CA
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a New Business Intake Analyst who will report to the New Business Intake Managers.

The New Business Intake department offers a unique perspective into the law firm and plays a critical role in its day-to-day operations. As a risk management function of the General Counsel's Office, the New Business Intake team is responsible for vetting all prospective representations. The department assists the partnership in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. We are looking for an individual with research skills and an acute attention to detail who thrives in a fast paced, team-oriented environment. The Senior New Business Intake Analyst will have an opportunity to interact with members of the firm around the globe and have exposure to all types of legal work.

The position can reside in the Dallas, Houston, Philadelphia, New York, San Antonio or Washington, DC office and will be responsible for supporting the firm's client and matter intake process through ensuring the timely and accurate processing of all new business intake requests, assisting with training team members on processes and procedures, and facilitating the seamless transfer of matters for lateral hires. The Senior New Business Intake Analyst is expected to perform all responsibilities with a commitment to providing superior service to the firm's attorneys and staff, and maintaining an atmosphere of teamwork.
Key responsibilities of this position include:

+ Process new client, matter and additional party intake forms including identifying potential conflicts of interest and working with Ethics Attorneys to clear conflicts

+ Research prospective clients and related parties using firm databases and web-based applications

+ Perform due diligence and credit checks for prospective clients

+ Conduct sanctions list screenings for prospective clients and parties involved in prospective representations

+ Perform analysis of new representations as it relates to risk considerations and firm specific special processing procedures

+ Track and follow up on all outstanding requests and new business intake form approvals

+ Ensure all new business intake forms are processed accurately and efficiently

+ Coordinate final review and sending of engagement letters to new clients through DocuSign

+ Oversee seamless onboarding, client transfers and matter openings for lateral partners and partner groups

+ Coordinate with Anti-Money Laundering (AML) team to ensure AML checks are completed for existing and proposed clients and representations

+ Support the New Business Intake Managers to provide training on all department functions to team members

+ Respond to calls, emails and workflow requests from firm attorneys, paralegals, and legal secretaries regarding the new business intake process

+ Process and manage requests to change client matter information

+ Process and manage correspondence related to intake forms including Outside Counsel Guidelines, Engagement, Confirmation, and Termination letter requests. Retrieve appropriate approvals for non-standard language.

+ Maintain waivers, engagement letter, and Outside Counsel Guidelines in appropriate database

+ Perform other tasks as requested by the New Business Intake Managers and Director

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree required

+ Minimum of three years' experience in conflicts or new business intake in a law firm setting required

+ Ability to work outside of regular business hours at times required

+ Experience with Intapp Open preferred

+ Strong research skills, including via internet, databases and other sources

+ Analytical experience, including the ability to identify risk considerations and synthesize large amounts of client due diligence data

+ Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

+ Ability to work independently and with a team

+ Ability to meet deadlines in a fast-paced environment

+ Aptitude and willingness to work with complex procedures

+ Ability to read, comprehend, and follow instructions

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Willingness and ability to assume new tasks and responsibilities

+ Strong service orientation and an ability to establish and maintain effective working relationships with attorneys, secretaries and peers

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

New Business Intake Specialist

Akin Gump Strauss Hauer & Feld LLP
Los Angeles, CA
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a New Business Intake Specialist who will report to the New Business Intake Managers.

The New Business Intake department offers a unique perspective into the law firm and plays a critical role in its day-to-day operations. As a risk management function of the General Counsel's Office, the New Business Intake team is responsible for vetting all prospective representations. The department assists the partnership in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. We are looking for an individual with research skills and an acute attention to detail who thrives in a fast paced, team-oriented environment. The New Business Intake Specialist will have an opportunity to interact with members of the firm around the globe and have exposure to all types of legal work.

The position will reside in the Los Angeles office and will be responsible for supporting the firm's client and matter intake process. The New Business Intake Specialist will process conflicts checks to assist with the opening of new client matters for the firm and handle other team responsibilities to help manage client matter information and ensure compliance from a risk perspective. The Specialist is expected to perform all responsibilities with a commitment to providing superior service to all firm attorneys and staff.
Key responsibilities of this position include:

+ Perform informal Snapshot conflicts checks and summarize results for requesting partner

+ Research prospective new clients and related parties using firm databases and web-based applications

+ Process Additional Parties requests including identifying potential conflicts of interest and working with firm Ethics Attorneys to clear conflicts

+ Conduct sanctions list screenings

+ Perform checks and special requests for information for bankruptcy matters

+ Process and manage requests to change client matter information

+ Assist with management of entities on internal hold lists

+ Process and manage correspondence including Outside Counsel Guidelines, Engagement, Confirmation, and Termination letter requests. Retrieve appropriate approvals for non-standard language and maintain in appropriate databases.

+ Facilitate matter disposition process for departing attorneys

+ Assist with the facilitation of the firm's audit letter response process

+ Respond to calls, emails and workflow requests from firm attorneys, paralegals, and legal secretaries regarding the new business intake process

+ Perform other tasks as requested by the New Business Intake Managers and Director

Qualifications (Experience, Knowledge, Skills and Abilities):

+ Bachelor's degree required

+ One year of conflicts or new business intake experience in law firm setting preferred

+ Ability to work outside of regular business hours at times required

+ Experience with Intapp Open preferred

+ Research experience preferred

+ Analytical experience, including the ability to identify risk considerations and synthesize large amounts of client due diligence data

+ Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

+ Ability to work independently and with a team

+ Ability to meet deadlines in a fast-paced environment

+ Aptitude and willingness to work with complex procedures

+ Ability to read, comprehend, and follow instructions

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Willingness and ability to assume new tasks and responsibilities

+ Strong service orientation and an ability to establish and maintain effective working relationships with attorneys, secretaries and peers

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

New Business Intake Analyst

Akin Gump Strauss Hauer & Feld LLP
Los Angeles, CA
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a New Business Intake Analyst who will report to the New Business Intake Managers.

The New Business Intake department offers a unique perspective into the law firm and plays a critical role in its day-to-day operations. As a risk management function of the General Counsel's Office, the New Business Intake team is responsible for vetting all prospective representations. The department assists the partnership in complying with ethical and legal duties to avoid conflicts of interest and in meeting professional responsibility obligations. We are looking for an individual with research skills and an acute attention to detail who thrives in a fast paced, team-oriented environment. The New Business Intake Analyst will have an opportunity to interact with members of the firm around the globe and have exposure to all types of legal work.

The position can reside in the Dallas, Houston, Los Angeles, New York, San Antonio or Washington, DC office and will be responsible for supporting the firm's client and matter intake process. The New Business Intake Analyst will process conflicts checks to assist with the opening of new client matters for the firm and handle other team responsibilities to help manage client matter information and ensure compliance from a risk perspective. The Analyst is expected to perform all responsibilities with a commitment to providing superior service to all firm attorneys and staff.
Key responsibilities of this position include:

+ Process new client, matter, and additional parties intake forms including identifying potential conflicts of interest and working with firm Ethics Attorneys to clear conflicts

+ Research prospective clients and related parties using firm databases and web-based applications

+ Perform due diligence and credit checks for prospective clients

+ Conduct sanctions list screenings for prospective clients and parties involved in proposed representations

+ Coordinate final review and sending of engagement letters to new clients through DocuSign

+ Coordinate with Anti-Money Laundering (AML) team to ensure AML checks are completed for existing and proposed representations

+ Process conflicts checks for lateral hire candidates

+ Respond to calls, emails and workflow requests from firm attorneys, paralegals, and legal secretaries regarding the new business intake process

+ Process and manage requests to change client matter information

+ Assist with management and auditing of specific matter attributes (ex. general matters) and of entities on internal hold lists

+ Process and manage correspondence related to intake forms including Outside Counsel Guidelines, Engagement, Confirmation, and Termination letter requests. Retrieve appropriate approvals for non-standard language.

+ Maintain waivers, engagement letter, and Outside Counsel Guidelines in appropriate database

+ Perform other tasks as requested by the New Business Intake Managers and Director

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree required

+ Minimum of two years' experience in conflicts or new business intake in a law firm setting required

+ Ability to work outside of regular business hours at times required

+ Experience with Intapp Open preferred

+ Research experience preferred

+ Analytical experience, including the ability to identify risk considerations and synthesize large amounts of client due diligence data

+ Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint

+ Ability to work independently and with a team

+ Ability to meet deadlines in a fast-paced environment

+ Aptitude and willingness to work with complex procedures

+ Ability to read, comprehend, and follow instructions

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Willingness and ability to assume new tasks and responsibilities

+ Strong service orientation and an ability to establish and maintain effective working relationships with attorneys, secretaries and peers

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Senior Public Policy Specialist (Political Law)

Akin Gump Strauss Hauer & Feld LLP
Washington, DC
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a full-time candidate to join the growing Political Law practice group as a Senior Public Policy Specialist report directly to the Public Law & Policy Practice Manager.

The position will reside in the Washington, DC office and will assist in managing day-to-day compliance issues for clients of the firm. The ideal candidate will have a background with campaign finance, lobby disclosure, gift disclosure. pay-to-play and political campaign issues at the federal, state and local levels. Duties include but are not limited to the following.
Key responsibilities of this position include:

+ Prepare and file lobbying registration and disclosure reports at the federal, state and local levels.

+ Monitor client corporate and individual political contributions to ensure compliance with federal, state and local limitations.

+ Manage multiple PACs on a day to day basis:

+ Maintain PAC balances.

+ Maintain compliance records.

+ Prepare and file federal PAC reports in a timely manner.

+ Prepare and file any state required PAC reports in a timely manner.

+ Resolve any inconsistencies of PAC balances or filings.

+ Assist clients as needed with solicitations and PAC data analyses.

+ Maintain familiarity with campaign finance, lobby, gift and pay-to-play disclosure requirements.

+ Research and respond to client requests, which may include drafting memoranda, briefing papers and correspondence.

+ Research various topics of importance to clients on campaign finance and lobbying matters.

+ Draft Alerts on key updates on political law disclosure to be published online.

+ Train and oversee new political law paralegals.

+ Assume other responsibilities as requested in support of the practice group's goals and objectives.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree required

+ Minimum of 3-5 years of experience in Political Law, including Political Action Committee or campaign management (including preparation of FEC reports) and lobbying compliance (preferably federal and state)

+ Familiarity with campaign finance software (Aristotle, DDC, FECFile)

+ Understanding of and ability to apply federal and state requirements for political activity disclosure and reporting

+ Understanding of political and legislative processes

+ Superior client service skills

+ Strong problem-solving and analytical skills

+ Strong research and writing skills

+ Must possess good judgment and a strong sense of responsibility, integrity and loyalty

+ Experience working on a team in a fast-paced environment

+ Ability to deliver in a fast-paced environment, respond to tight deadlines and multiple demands from clients and partners by multi-tasking and prioritizing among competing tasks

+ Must be able to complete tasks thoroughly under pressure and time constraints

+ Must be a self-starter able to operate independently as needed

+ Proficiency in Windows operating systems and Microsoft Office including Word and Outlook, Excel and PowerPoint

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Business Development Manager

Akin Gump Strauss Hauer & Feld LLP
Washington, DC
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Business Development Manager in our Marketing department reporting to the Director of Business Development.

The position will reside in the Washington, D.C. office and will be responsible for guiding and implementing the business development strategies and tactics of Akin Gump's international trade practice. The Business Development Manager will lead or collaborate on regional and global initiatives to generate growth opportunities for international trade work and elevate Akin Gump's reputation in the market. The ideal candidate will have some background working in the areas of export controls, sanctions, trade remedy litigation and/or international trade policy.

The ideal candidate is a creative thinker, and is passionate about identifying and driving opportunities for revenue growth. The Business Development Manager has strong written and verbal communications skills, a client service-oriented approach, attention to detail, intellectual curiosity, and works well in teams and autonomously. The Business Development Manager must be organized and have strong follow-through, be able to manage multiple projects simultaneously, adapt to changing priorities, and work well in a fast-paced environment. The Business Development Manager is expected to perform all responsibilities with a commitment to providing superior service to the firm's attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:

+ Contribute to the development and implementation of the international trade practice's growth strategy

+ Manage pitches, proposals and responses to RFPs, and related research and follow-through

+ Lead certain practice and cross-practice initiatives, other firm initiatives or client teams

+ Research, analyze and strategize on client growth opportunities

+ Collaborate with other members of the Business Development team to facilitate information-sharing and cross-selling among practices

+ Contribute to the onboarding and integration of new and lateral lawyers

+ Keep apprised of market, client and competitor trends, and disseminate information on key developments and actionable information as appropriate

+ Draft and manage responses to various industry directories, awards and surveys

+ Manage memberships in trade associations and other organizations

+ Identify and implement opportunities for thought leadership and content marketing

+ Evaluate and coordinate speaking, writing and other visibility efforts

+ Assist with event planning and execution

+ Maintain various marketing collateral materials

+ Contribute to matter management and experience collection

+ Contribute to management of international trade practice mailing lists

+ Provide back-up support to lawyers and advisors in the policy and other regulatory practice areas.

Educational Qualifications/Job Experience Requirements:

+ Bachelor's degree required, preferably in a marketing-related field. Advanced degree or Masters, a plus

+ Minimum of 5 years of experience within a law firm environment or equivalent experience with an International Trade background desired

+ Excellent written and oral communication skills, including strong writing and editing skills

+ Strong work ethic and service orientation

+ Commitment to professional growth and development

+ Ability to read, comprehend and follow instructions

+ Ability to prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary

+ Poise, tact and professionalism when interacting with internal and external contacts

+ Strong computer skills including advanced knowledge of Microsoft Word, Excel and PowerPoint are essential; experience with Foundation and InterAction is preferred

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Investigations and Policy Specialist

Akin Gump Strauss Hauer & Feld LLP
Washington, DC
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking an Investigations and Policy Specialist supporting the Litigation practice and reporting to assigned attorneys and the Litigation Practice Coordinator.

The position will reside in the Washington, DC office and will be responsible for providing research and paralegal support to attorneys whose practice involves congressional investigations defense work. Investigations and Policy Specialists are assigned to work primarily on specific, politically-sensitive government investigations, to carefully monitor congressional activities and media coverage, and to provide general assistance to a project team of attorneys. Investigations and Policy Specialists also provide targeted, strategic research and analysis. In addition, Investigations and Policy Specialists may be asked to provide general supervision of Project Assistants and other clerical staff. Investigations and Policy Specialists are expected to perform all responsibilities with a commitment to providing superior service to the firm's clients, attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:

+ Conduct statutory, regulatory or factual research with respect to client matters. Such research might include investigation of federal or state laws and regulations, relevant markets, corporate participants and industry standards and practices.

+ Monitor news coverage regarding current and potential client matters.

+ Monitor legislative & congressional committee activities, including hearings, press releases, and member statements regarding current and potential client matters. Draft written summaries of the same for attorney/client review.

+ Participate in due diligence and other reviews of client records and files.

+ Assist with organization of client materials and attorney work product, including use of databases, imaging systems and other computer-based technology.

+ Maintain pleadings files and other case or project records; circulate materials to project team, as needed. Maintain chronological records of project activity.

+ Arrange filings, mailings and service list deliveries with appropriate courts, government agencies and other parties.

+ Under the supervision of an attorney, draft, edit, cite-check, conform and otherwise assist in the preparation of legal documents.

+ Obtain services from outside contractors, including court reporters, research services, exhibit preparation services, filing services and printers. Process billing and disbursement paperwork in connection with those services.

+ Act as liaison for the project team with support departments and other offices of the firm, anticipating and assuming responsibility for special staffing needs, such as overtime, clerical and/or notary assistance.

+ Travel, as required by the Practice and/or client.

+ As requested by the Director of Paralegals, local office Paralegal Coordinator or assigned attorneys, coordinate work of paralegals and/or project assistants or clerical team members.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ BA/BS degree required

+ Substantive knowledge of and familiarity with specific areas of law, legislative process, and politics

+ Prior experience in political, legislative, or Executive Branch setting desirable but not required

+ Strong analytical and research skills

+ Thorough knowledge of MS Office applications including Word, Excel, Outlook and PowerPoint

+ Excellent oral and written communication skills, including the ability to communicate potentially detailed and complex information to others

+ Aptitude and willingness to work with complex procedures

+ Strong organizational and time management skills, including the ability to organize self and others

+ Demonstrated strong attention to detail

+ Ability to read, comprehend and follow instructions

+ Ability to manage multiple priorities and adjust to changing priorities in a professional manner

+ Ability to work independently and with a team

+ Willingness and ability to assume new tasks and responsibilities

+ Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners

+ Ability to work well under pressure, facilitate solutions, and meet deadlines and milestones for projects assigned

+ Commitment to professional growth and development

Akin Gump Straus Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Benefit Assistant (Firmwide)

Akin Gump Strauss Hauer & Feld LLP
Washington, DC
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Benefits Assistant in the Firmwide Human Resources department reporting to the Director of Financial Benefits and Director of Health and Well-Being Benefits.

The position will reside in the Washington, DC office and will be responsible for providing administrative and clerical support to the Firm Benefits team. The Benefits Assistant is expected to perform all responsibilities with a commitment to maintaining confidentiality and providing superior service to the firm's attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.
Key responsibilities of this position include:

+ Serve as first point of contact for the Benefits team, directing inquiries, answering/screening calls, and directing callers to the appropriate department resources.

+ Prepare and edit a wide range documents in Word, Excel and Power Point, including correspondence, memoranda, spreadsheets, presentations, and project work. Proofread for accuracy of format, grammar, punctuation and syntax.

+ Perform administrative tasks, including processing check requests, bills and invoices, expense reports for the benefit directors and direct reports, and maintain the appropriate team logs and records.

+ Coordinate conferences, meetings, appointments and related ancillary details such as WebEx set-ups, video conferences, audio-visual needs, meals, etc., ensuring in advance that all scheduled calls are connected without technical issues.

+ Maintain department data, records and other information manually and/or electronically, including file listings, spreadsheets, databases and word processing documents.

+ Perform data entry and create basic reports in the Human Resources Information System (Lawson) as needed.

+ Handle incoming and outgoing mail. Copy, distribute, send, file (via e-mail, mail, courier or express service).

+ Set up and maintain files in an organized and timely fashion, following established department protocol and procedures, including to set-up and maintain the department's secure NetDocs folders, as needed.

+ Monitor the Benefits Support mailbox, and forward emails to appropriate parties within the department, or otherwise handling inquiries and requests.

+ Serve as a back up to benefit analysts in assisting with clerical related tasks as needed.

+ Distribute supplies, documents and other materials to local HR departments as needed (e.g., wellness awards and materials, benefit materials and mailings, etc.).

+ Coordinate work as needed with other office departments, including Word Processing, IT, Duplication, Office Services, Finance, etc.

+ Coordinate the creation and updates of benefit materials to include creating schedules, managing due dates, posting to sites, etc.

+ Designated as a point person for various firm and benefits communication vehicles online in order to create content and publishing schedule.

+ Support the Well-Being Benefits Manager with program rollout, material distribution, report generation, mailings, and the firm's external wellness vendor management.

+ Assist Benefits Analyst with the Commuter Benefits program to include data and file updates and communications.

+ Assist Benefits Analyst with the firm's employee discount program to maintain and add discounts to the website and maintain the membership details.

+ Maintain current and relevant information on the firm portal benefits pages.

+ Gather data from various sources in order to complete vendor survey requests and award submissions.

+ Draft and maintain process and procedure documentation for department functions and responsibilities.

+ Provide assistance with annual HR/Benefit processes such as open enrollment and benefit-related audits.

+ Oversee the marketing of, day-to-day and administrative responsibilities of assigned benefit programs such as, but not limited to, Milk Stork, Grand Rounds, Beyond Medicare, Health Advocate and AG Perks in partnership with program director.

+ Handle special department and administrative projects as required.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree required

+ Minimum of one year of administrative clerical experience, preferably in a human resources department and/or professional service environment

+ Strong proficiency in Microsoft Office, including Word, Outlook, and PowerPoint

+ Advanced proficiency in Excel

+ Strong analytical skills

+ Familiarity with basic accounting administrative tasks such as invoicing, check requests, expense reports and other accounting forms and reports

+ Commitment to maintaining strict confidentiality of employee, office, firm and client information and adhering to the Firm's Core Values

+ Excellent written and oral communication skills, including grammar, spelling and punctuation

+ Ability to read, comprehend and follow instructions

+ Proficiency with advanced telephone functions, including conference calling and voicemail

+ Excellent telephone manner

+ Strong organizational skills and attention to details

+ Demonstrated commitment to customer service

+ Ability to perform administrative tasks with a high degree of accuracy

+ Proficiency on office equipment used on a regular basis including computers, printers, copy machines, facsimile machines and telephones

+ Ability to work independently, take initiative, set priorities and see projects through completion

+ Ability to meet deadlines and respond to changing priorities

+ Ability to handle many tasks simultaneously

+ Ability to work with a wide range of people in a team setting

+ Ability to establish effective working relationships within the department, office and firm

+ Ability to establish effective working relationships with clients, vendors and others outside the firm

+ Ability to perform mathematical functions necessary for position - add, subtract, multiply, divide, percentages

+ Ability to work extended hours as necessary to fulfill responsibilities

+ Commitment to personal professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Marketing Technology Coordinator

Akin Gump Strauss Hauer & Feld LLP
Washington, DC
Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers and advisors in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Marketing Technology Coordinator in the Marketing department reporting directly to the Marketing Technology Manager. The position can reside in Dallas, Houston, New York, Philadelphia or Washington, DC and will be responsible for implementing edits to the firm's website and microsite postings (Ruby CMS), CRM system (InterAction), email marketing system (Vuture), proposal tool (Content Pilot), and handle other miscellaneous administrative duties such as database maintenance and cleanup.

The core working hours for this role will be 8:00am to 4:30pm ET (if in New York, Philadelphia or Washington, DC) or 7:00am to 3:30pm CT (if in Dallas or Houston)
Key responsibilities of this position include:

+ Assist with email marketing needs by setting up and distributing announcements, newsletters, alerts, events, and registration forms. Create complex registration forms and other bespoke forms. Handle changes to existing templates and creation of new ones.

+ Oversee website management by utilizing a CMS tool to make updates to the firm website and microsites. Process edits such as attorney biographies, practice descriptions, blogs, and other miscellaneous content.

+ Process edits to the proposal tool such as attorney biographies, practice descriptions, blogs, and other miscellaneous content.

+ Create reports based around stats and analytics using tools like Google Analytics, content aggregators, CRM, and email marketing.

+ Complete ongoing data quality tasks to improve the marketing database. Manage and complete incoming data tickets requiring database updates to contacts and companies. Conduct ongoing database cleanup and maintenance regarding bounced contacts and duplicates. Research contacts and companies via internet to update profile information, business addresses, email, and job title.

+ Support the marketing and business development team by troubleshooting any technology questions regarding the website, email marketing, proposal tool, and database needs.

+ Monitor collaboration between systems related to marketing technology to ensure reliability of integrated data. Assist with the launch of new software for the team when necessary.

+ Work closely with the Marketing Technology Manager to stay abreast of new legal marketing software and research. Attend seminars, webinars, and demos regularly.

+ Complete, with supervision, special projects to improve the data integrity of specific marketing lists and contact types, including imports, data cleansing, searching and exporting.

+ Accept and perform other duties and responsibilities as assigned.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelor's degree

+ Previous law firm experience is a plus

+ Experience with a CMS tool

+ Familiarity with Vuture or similar email marketing system

+ Experience with HTML

+ Familiarity with InterAction Web & Windows Clients or similar CRM/database technologies is a plus

+ Proficiency in Excel, Outlook, Word, and PowerPoint

+ Excellent written and verbal communication skills; ability to communicate effectively and tactfully with individuals at all levels within and outside of the firm

+ Ability to work independently and with colleagues located in different offices

+ Strong attention to detail and ability to follow instructions with high degree of accuracy

+ Excellent organizational skills and ability to prioritize work, coupled with the ability to work concurrently on a variety of projects and requests, providing a solutions-oriented approach to ensure user satisfaction

+ Strong time management skills and sense of urgency to requests, along with the ability to work under pressure and to meet deadlines under sometimes stressful conditions

+ Commitment to maintaining confidentiality of client, firm and personnel information, and adhering to the Firm's Core Values

+ Ability to work overtime as necessary

+ Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

Required SkillsRequired Experience

Legal Support Assistant

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

A/V Technology Specialist

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

Technology Training Coordinator

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

Paralegal (Political Law)

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

ITSM Business Analyst

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

Senior Systems Engineer

Akin Gump Strauss Hauer & Feld LLP
Washington, DC

Jobs From Similar Companies

Jobs from similar companies you might want to view.