Administrator Secretary jobs at Alabama State University - 72 jobs

Alabama State University, Student Accounts, invites application for an Administrative Clerk. This position will provide clerical and customer service support to ensure accurate, timely, and professional handling of student financial records, assist with maintaining account records, answering inquiries and supporting departmental operations related to billing, collections and account adjustments. Duties and Responsibilities: * Greet and assist student, parents, and visitors in person, by phone, and via email regarding account balances, payment options, and deadlines * Receive and process incoming mail * Prepare, organize, and maintain student financial records in both physical and electronic formats * Assist in generating and distributing billing statements and account notices * Respond to inquiries nd provide information regarding policies, procedures, and account statuses * Maintain the Student Account email * Maintain confidentiality of student records in compliance with FERPA regulations * Support the Student Accounts team with special projects, reporting, and events such as registration and payment plan setup * Monitor office supplies, request replenishment as needed, and other duties as assigned High school diploma or GED, additional course in office administration, accounting, or business, relevant experience in a finance related setting, preferably in higher education, customer service and/or business, must be proficient in Microsoft Office Suite, have excellent communication and interpersonal skills with a customer focused approach, and be detail oriented. EEOC STATEMENT: It is the policy of Alabama State University to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. SUPPLEMENTAL INFORMATION: Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job. Federal law requires identity and employment eligibility verification on Form I-9 within three (3) business days of employment. All positions require the passing of a background check and some the passing of a drug screen.

- School Positions - Office Coordinator / Secretary Grades 9-12 Job Number 2300282774 Start Date Open Date 01/31/2024 Closing Date Duty Days 240 Reports To Principal Salary Range: From/To Classified Schedule 1 Level 1 ($39,985 - $54,016) Job Attachment View Attachment

The School Secretary provides support to ensure efficient operation of the office; supports the principal and employees through a variety of tasks related to organization and communication. The School Secretary job scope ensures that all clerical duties are completed accurately and delivered with high quality in a timely manner. DUTIES AND RESPONSIBILITIES: Implement and maintain all office and school recordkeeping systems. Maintains a comprehensive student database by developing and tracking records and reports related to incidents, accidents, average daily attendance, and test scores; Use both computer and manual filing systems which allow for efficient collection, retention, and retrieval of information; completes forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms; Create and maintain student files; maintains records for teacher and school budgets, student body funds, attendance, and other related records as needed. Acts as liaison between the school site and the general public by conveying information concerning rules, regulations, policies, and laws; greets and directs visitors. Address standard inquiries by letter, phone, e-mail, fax or personal contact; maintains internal communication system insuring instructional, and support personnel are kept informed of needed information. Performs other duties as assigned. QUALIFICATIONS: Associates degree preferred or three (3) years of experience in general secretarial and clerical work. Prior experience in a procurement preferred. The job requirements should not be construed to imply that these requirements are the exclusive standards of the position. NOTE: Experience outside of an education setting is acceptable for meeting these qualifications. SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE. Duty Days 224 Reports To Principal Salary Range: From/To Classified Schedule C1-Level 2 ($37,319 - $50,415) Job Attachment View Attachment

- School Positions - Other Classified / Clerk / Receptionist Grades 9-12 Job Number 2300285110 Start Date Open Date 03/20/2024 Closing Date Duty Days 240 Reports To Principal Salary Range: From/To Classified Schedule #1 Level 6 $34,566 - $46,485 Job Attachment View Attachment

The Clerical Assistant will complete administrative tasks and serve as the initial point of contact with visitors, stakeholders, parents and students. Provide support with record keeping and database management associated with the operation of the school and instructional program. DUTIES AND RESPONSIBILITIES: Perform general receptionist duties. Manage online database platform that houses, attendance, enrollment, and student academic records. Maintain inventory of office supplies and complete the process for purchasing. Process requests for student information between schools/districts and outside agencies. Participate in Professional Development Trainings. Performs other duties as assigned. REQUIRED SKILLS, KNOWLEDGE AND ABILITIES: Effective time management, documentation and organizational skills Excellent written, oral, and interpersonal communication skills Maintain confidentiality, professionalism, discretion, and the ability to work with minimal supervision Prioritize and perform duties effectively Proficiency with current technology and MS Office Suite (Word, Excel, Power Point) QUALIFICATIONS: High school diploma or equivalent. Minimum one (1) year of related experience. *SUCH ALTERNATIVES TO THE ABOVE QUALIFICATIONS AS THE BOARD MAY REQUIRE. Duty Days 184 Reports To Principal Salary Range: From/To Classified Schedule #1 Level 4 ($25,239 - 33,942) Job Attachment View Attachment

Information Position Number 005266 Position Title Secretary V - 005266 Division Academic Affairs Department 421200 - Marine Sciences Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's department of Marine Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Collaborates with the Director on day-to-day management of the Stokes School of Marine and Environmental Sciences (SSoMES) departmental activities, and with faculty and staff to accomplish departmental tasks. * Performs all clerical functions for SSoMES for the department. * Ensures that all documents are filed electronically in their proper place. * Hires and supervises student workers. * Runs reports as needed using Banner or other systems. * Assists with creating fliers, postcards, signage and printing as needed. * Interacts with the public by telephone, email and in-person. * Keeps the SSoMES calendar for room reservations and arranges various appointments. * Assists with preparing contract documents as well as technical reports. * Assists with staff or department meetings. * Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed. * Manages and updates SSoMES website using University resources. * Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information. * Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor's jurisdiction. * Assists with greeting, announcing, and routing visitors as needed. * Maintains alphabetical and chronological files. * Regular and prompt attendance. * Ability to work schedule as defined and overtime hours as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/05/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Information Position Number 003358 Position Title Secretary V - 003358 Division Academic Affairs Department 421910 - Psychology Department Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's Psychology department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC. * Maintains departmental budget and financial records. * Maintains files and prepares reports on faculty searches and ensures proper procedures are followed. * Assists in preparing faculty promotion/tenure packets and leave requests. * Takes minutes at meetings and prepares for final distribution. * Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students. * Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner. * Utilizes the Banner Finance and Student Records Systems to access departmental and student information. * Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed. * Makes travel arrangements and prepares travel reimbursement forms. * Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed. * Makes arrangements for meetings to include scheduling space, time and place. * Greets and routes visitors. * Opens and distributes mail for the department. * Supervises student assistants to include assigning duties, checking work, and approving timesheets. * Ensures confidentiality of all records. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/17/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Information Position Number 005033 Position Title Secretary IV - 005033 Division Academic Affairs Department 470200 - Adult Health Nursing Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's department of Adult Health Nursing is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Prepares and processes university forms including requisitions, purchase orders, travel authorizations and reimbursements. * Assists Chairs, faculty, staff and students with departmental concerns. * Assists with administrative tasks necessary to process and fulfill objectives within the department. * Prepares correspondence, manuscripts, memos, reports and other documents using a PC. * Maintains departmental files and databases. * Takes minutes at meetings and prepares for final distribution. * Answers telephones and directs calls. * Greets and routes visitors. * Opens and distributes mail. * Makes travel arrangements departmental faculty. * Orders equipment and supplies, as needed. * Maintains faculty attendance records. * Utilizes appropriate computer applications to accurately create and maintain departmental records, program materials, reports and departmental documents, as needed. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/09/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

Information Position Number 008610 Position Title Secretary IV - 008610 Division Academic Affairs Department 470100 - Dean-Nursing Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered. Preferred Qualifications Job Description Summary The University of South Alabama's College of Nursing - Administration is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions These are the job duties required of the position. Essential Functions * Prepares and processes University forms including requisitions, travel authorizations and reimbursements. * Assists Project Directors, faculty and staff with grants. * Assists with administrative tasks necessary to process and fulfill objectives of the program. * Prepares correspondence, manuscripts, memos, reports and other documents using a PC. * Assists with data accumulation, analysis and entry, surveying, tabulation, cataloging, literature searches and reporting. * Tracks meetings/classes between students, faculty, and preceptors using MS Excel. * Prepares classroom presentations using MS PowerPoint. * Makes travel arrangements and prepares travel reimbursement forms. * Prepares text materials for online presentations. * Answers general questions about the program and sends information about the program to potential students. * Maintains information for all student files, budget records and office files. * Answers telephone and directs call. * Communicates with other University offices and adheres to procedures and policies for processing paperwork and prepares and process University forms including requisitions, travel authorizations and reimbursements. * Regular and prompt attendance. * Ability to work schedule as defined and overtime as required. * Related duties as required. Posting Information Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/05/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular

The University of South Alabama's department of Adult Health Nursing is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions Prepares and processes university forms including requisitions, purchase orders, travel authorizations and reimbursements. Assists Chairs, faculty, staff and students with departmental concerns. Assists with administrative tasks necessary to process and fulfill objectives within the department. Prepares correspondence, manuscripts, memos, reports and other documents using a PC. Maintains departmental files and databases. Takes minutes at meetings and prepares for final distribution. Answers telephones and directs calls. Greets and routes visitors. Opens and distributes mail. Makes travel arrangements departmental faculty. Orders equipment and supplies, as needed. Maintains faculty attendance records. Utilizes appropriate computer applications to accurately create and maintain departmental records, program materials, reports and departmental documents, as needed. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.

The University of South Alabama's Psychology department is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions Prepares correspondence, course materials, reports, spreadsheets and other documents using a PC. Maintains departmental budget and financial records. Maintains files and prepares reports on faculty searches and ensures proper procedures are followed. Assists in preparing faculty promotion/tenure packets and leave requests. Takes minutes at meetings and prepares for final distribution. Answers questions regarding university and departmental rules, regulations, policies and procedures from faculty, staff, and students. Interacts by telephone, letter, email or in-person with faculty, staff and students in a professional manner. Utilizes the Banner Finance and Student Records Systems to access departmental and student information. Prepares and reviews requisitions, purchase orders, personnel forms and other forms as needed. Makes travel arrangements and prepares travel reimbursement forms. Assists in the student advising process to include providing student files to faculty and removing advising hold in Banner when advising is completed. Makes arrangements for meetings to include scheduling space, time and place. Greets and routes visitors. Opens and distributes mail for the department. Supervises student assistants to include assigning duties, checking work, and approving timesheets. Ensures confidentiality of all records. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

The University of South Alabama's College of Nursing - Administration is seeking to hire a Secretary IV. Interested candidates should apply to be considered. Essential Functions Prepares and processes University forms including requisitions, travel authorizations and reimbursements. Assists Project Directors, faculty and staff with grants. Assists with administrative tasks necessary to process and fulfill objectives of the program. Prepares correspondence, manuscripts, memos, reports and other documents using a PC. Assists with data accumulation, analysis and entry, surveying, tabulation, cataloging, literature searches and reporting. Tracks meetings/classes between students, faculty, and preceptors using MS Excel. Prepares classroom presentations using MS PowerPoint. Makes travel arrangements and prepares travel reimbursement forms. Prepares text materials for online presentations. Answers general questions about the program and sends information about the program to potential students. Maintains information for all student files, budget records and office files. Answers telephone and directs call. Communicates with other University offices and adheres to procedures and policies for processing paperwork and prepares and process University forms including requisitions, travel authorizations and reimbursements. Regular and prompt attendance. Ability to work schedule as defined and overtime as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and three years of secretarial experience. An equivalent combination of education and experience may be considered.

The University of South Alabama's department of Marine Sciences is seeking to hire a Secretary V. Interested candidates should apply to be considered. Essential Functions Collaborates with the Director on day-to-day management of the Stokes School of Marine and Environmental Sciences (SSoMES) departmental activities, and with faculty and staff to accomplish departmental tasks. Performs all clerical functions for SSoMES for the department. Ensures that all documents are filed electronically in their proper place. Hires and supervises student workers. Runs reports as needed using Banner or other systems. Assists with creating fliers, postcards, signage and printing as needed. Interacts with the public by telephone, email and in-person. Keeps the SSoMES calendar for room reservations and arranges various appointments. Assists with preparing contract documents as well as technical reports. Assists with staff or department meetings. Manages office needs including the following tasks: ordering office supplies, maintaining office equipment, handling computer center requests, and office furniture requests as needed. Manages and updates SSoMES website using University resources. Assists in making arrangements for meetings including space, time and place, informs participants of topics to be discussed and may provide participants with background information. Receives and routes telephone calls and answers routine questions regarding standard policies and procedures under the supervisor's jurisdiction. Assists with greeting, announcing, and routing visitors as needed. Maintains alphabetical and chronological files. Regular and prompt attendance. Ability to work schedule as defined and overtime hours as required. Related duties as required. Minimum Qualifications High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Details** Information **Requisition Number** TES3125P **Home Org Name** Nursing **Division Name** College of Nursing Title** TES Administrative Support Specialist **Estimated Hours Per Week** 20-40 **Anticipated Length of Assignment** 09/30/2027 **Job Summary** The College of Nursing is hiring a **TES Administrative Support Specialist** . Reporting to the Business Manager, this role provides high-level administrative and technical support, with a strong focus on more complex administrative tasks. A key responsibility of this position is assisting with the review, negotiation, and administration of affiliation agreements. These agreements establish and govern partnerships between Auburn University and external organizations, including healthcare facilities, clinical sites, and other institutions, to support student placements, experiential learning opportunities, and collaborative initiatives. The role ensures that all affiliation agreements comply with applicable laws, regulations, and university policies; protect the financial and legal interests of Auburn University; and align with the Signature Authority Policy for appropriate approval and execution. **Essential Functions** + Performs specialized technical duties and coordinates processes. + Assisting with the review, negotiation, and execution of university contracts, ensuring compliance with applicable law and policy. + Reviews and verifies documentation for completeness and compliance with policies and procedures. + Assists in the development and maintenance of data and databases. + Assists in coordinating the agreement terms with campus stakeholders and negotiates with external parties. + Assists and monitors existing university contracts to ensure that covenants are kept, intellectual property exchange is followed, and terms do not lapse. + Reviews and explains applicable state and federal laws and regulations, university policy, and administrative opinions relating to Auburn University contracts. + Assists in providing guidance and training to faculty and staff related to university contracting. + Works within the contract management system; establishes and maintains standard contract routing and approval procedures. + Responsible for monitoring contract periods and seek renewal prior to expiration of contract. + Requests and maintains certificate of insurance for all contracts and agreements. + Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, preparation/processing forms, calendars and scheduling, mail distribution and outgoing mailings, travel/expense vouchers, telephones and greeting, supplies/inventory, limited supervision of clerical or student work, other support duties of similar difficulty. + Performs other duties as assigned. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent + 4 years of knowledge of extensive body of rules, precedents, procedures, applicable to administrative support work. Graduate degrees may be accepted in lieu of experience. **Desired Qualifications** Posting Detail Information **Salary Range** $17.68 - $28.51/hour **Work Hours** 7:45 a.m. to 4:45 p.m., with hours subject to variation **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/19/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Transcripts

Details** Information **Requisition Number** TES2785P **Home Org Name** Admin-Science & Math **Division Name** College of Sciences & Math Title** TES Administrative Support Assistant, Southeastern Center of Robotics Education (SCORE) **Estimated Hours Per Week** 20-30 **Anticipated Length of Assignment** 12 months **Job Summary** AssistsSCORE staff with office functions and duties related to implementing a project on computer science for elementary schools funded by the AL State Department of Education. Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: + Assistance in the place of a regular employee who is absent for a specified period of time + Additional assistance during periods of abnormal or peak workloads + Assistance with special projects + Seasonal work + Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES .** **Essential Functions** + Receives and routes telephone calls and visitors; provides and gathers information. + Operates standard office equipment such as personal computers, copiers, etc. + Orders office supplies and educational equipment for SCORE programs and teacher training activities; maintains database of equipment. + Processes and prepares forms such as work orders, purchase orders and personnel documents. + Calculates, posts, and verifies standard financial statements, reports, contracts, budgets, and vouchers, as well as collecting and depositing cash, checks, and other negotiable instruments. + Processes and tracks stipend payments to teachers and sub pay to schools. + Oversees and organizes event logistics that may include but are not limited to reserving space, managing program registrations, communicating event specifics with participants, campus event approval, program guides, securing vendor rentals, audiovisual needs, and event security. + Oversees support activities for events and teacher trainings such as set-up, catering, cleaning, breakdown, etc. ensuring the event operates without disruption. + May schedule appointments, maintain calendar, arrange travel plans, and provide similar secretarial/administrative assistance for the unit. + May assist in setting up/coordinating special events such as orientations, workshops, conferences, robotics tournaments, etc. + May be responsible for monitoring the conditions of facility(ies) to ensure janitorial and other maintenance is performed as necessary. + May be responsible for assisting in marketing and communication efforts. **Physical Requirements/ADA :** Periodically involves lifting, bending or other physical exertion. Routine deadlines; usually sufficient lead time; variance in work volume seasonal and predictable; priorities can be anticipated; some interruptions are present; involves occasional exposure to demands and pressures from persons other than immediate supervisor. Job frequently requires standing, walking, reaching, talking, hearing, handling objects with hands, and lifting to 25 pounds. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High school diploma or equivalent. + Ideal candidate will have excellent organizational skills, good verbal and written communication skills, and interface well with the public. + Should be proficient with standard office computer software such as Word, Excel, PowerPoint, etc. **Desired Qualifications** + Experience working with K-12 students or teachers in formal or informal education environments is preferred. + Experience with planning events is preferred. Posting Detail Information **Salary Range** $15.00-$25.00/hour **Work Hours** 7:45a.m.-4: 45p.m. (hours may vary) **City position is located in:** Auburn **State position is located:** Alabama **Posting Date** 04/14/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Equal Opportunity Compliance (EOC ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit theirwebsite (******************************************* to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Other

Details** Information **Requisition Number** TES3060P **Home Org Name** Career Discovery & Success **Division Name** Provost and VP Academic Affair Title** TES Administrative Support Assistant - Exploration Center **Estimated Hours Per Week** 20 hours per week. **Anticipated Length of Assignment** Fall 2025 Semester **Job Summary** The Exploration Center in Career Discovery and Success is looking for a **TES Administrative Support Assistant** to provide office support on Auburn University's Main Campus. The role's primary function is to be a warm presence at the front desk, welcoming and processing students arriving for appointments and drop-ins and answering/directing phone calls and emails. Candidates who are a good fit for this position should have a primary focus on supporting departmental goals and innovative plans to establish meaningful connections with incoming students and families to help students explore career opportunities and build connections. This temporary position is a great opportunity to gain valuable experience with Auburn University that can be applied to full-time/regular positions in our office that may be available soon. To learn more about Career Discovery and Successclick here (******************************************* . **AboutTES :** Temporary Employment Services (TES ), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: · Assistance in the place of a regular employee who is absent for a specified period of time · Additional assistance during periods of abnormal or peak workloads · Assistance with special projects · Seasonal work · Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES** **Essential Functions** + Acts as office receptionist; receives and routes visitors, telephone calls, and emails; provides and gathers information. + Operates standard office equipment such as personal computers, copiers, fax machines, etc. + Assists in maintaining inventory of office supplies, materials and equipment. + May assist in setting up/coordinating special events such as orientations, workshops, conferences, department tours, etc., and contribute to maintenance of the office and classroom calendar. **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** High School diploma or equivalent **Desired Qualifications** + Experience in administrative support services + Experience with Microsoft Office suite, Banner,EAB Navigate360, Handshake + Experience in higher education setting + Excellent communication skills. Posting Detail Information **Salary Range** $15.00 - $23.00/hour **Work Hours** 10:00 am - 2:00 pm, Monday- Friday **City position is located in:** Auburn **State position is located:** Alabama **Posting Date** 09/11/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume 2. Cover Letter **Optional Documents** 1. Letter of Recommendation 2. Other

Details Information Requisition Number TES3197P Home Org Name Associate Dean of Research Admin Division Name College of Pharmacy Position Title TES Administrative Support Assistant Estimated Hours Per Week 20 Anticipated Length of Assignment 9 months Job Summary The College of Pharmacy's Associate Dean for Research Administration is hiring a TES Administrative Support Assistant to provide part-time part-time, temporary administrative support for the Auburn University Harrison College of Pharmacy Center for Opioid Research, Education and Outreach program (COACH) . Temporary Employment Services (TES), a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university. TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: * Assistance in the place of a regular employee who is absent for a specified period of time * Additional assistance during periods of abnormal or peak workloads * Assistance with special projects * Seasonal work * Emergencies If you are looking for an employment opportunity, TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. AU Students are not eligible for TES. Essential Functions * Answers telephone calls in a professional and courteous manner * Creates and maintains records, files, documents, and images in the data system. * Prepares documents, reports, newsletters and manuscripts, and may compose correspondence. * Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc. * Assists the COACH Operations Manager with administrative and clerical tasks * Performs routine administrative duties, which may include (but not limited to): email correspondence, filing record keeping, maintaining calendars, and ordering supplies * Provides logistic and administrative support for meetings/events and assists manager with pre-planning, scheduling, venue setup/teardown, and participant management. * Travel statewide to provide on-site support for COACH programs and events. Includes some overnight trips when necessary for multi-day events. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications * High school diploma or equivalent Expectations: * Ability to manage multiple tasks and meet deadlines * Knowledge of Microsoft Office Suite * Experience in a fast-paced office environment * Exceptional organizational skills and attention to detail * Excellent communication skills * Ability to lift up to 20 lb. boxes/equipment as needed Desired Qualifications * Experience administratively supporting events Posting Detail Information Salary Range $15.00 - $20.00/hour Work Hours M-F 8am - 1:00 pm; work schedule will vary based on programs/events City position is located in: Auburn State position is located: Alabama Posting Date 01/16/2026 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents * Transcripts * Other Supplemental Questions Required fields are indicated with an asterisk (*). * * Please tell us how you first heard about this opportunity. (Open Ended Question) * * Do you have a high school diploma or equivalent? * Yes * No

Details Information Requisition Number S4984P Home Org Name Access Control Center Division Name VP, Facilities Management Position Title Administrative Support Assistant I/II - Admin Job Class Code DA05A/DA05B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length Job Summary Auburn University Facilities Management is seeking a professional, detail-oriented Administrative Support Assistant to join our team. The Administrative Support Assistant plays a key role in supporting the Access Control office by delivering exceptional administrative and customer service assistance. This position is responsible for coordinating key issuance and returns through departmental software, maintaining accurate records and billing for keys and access requests, and ensuring proper documentation. Serving as a primary point of contact, the role provides timely and professional support to clients via phone, email, and in-person interactions. Additionally, this position helps facilitate smooth daily operations by managing communications, assisting staff, and upholding accuracy and efficiency in all processes. This is an excellent opportunity for someone who thrives in a service-oriented setting and is committed to supporting the operational excellence of Auburn University. Essential Functions * Coordinate key issuance and returns using departmental software. * Maintain accurate records, documentation, and billing for keys and access requests. * Serve as a primary point of contact for clients via phone, email, and in-person interactions. * Manage communications to support efficient daily operations. * Assist staff with administrative tasks and workflow needs. * Ensure accuracy and timeliness in all documentation and service delivery. Why Work at Auburn? * Life-Changing Impact: Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. * Culture of Excellence: We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. * We're Here for You: Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. * Sweet Home Alabama: The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. * A Place for Everyone: Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! Minimum Qualifications Minimum Qualifications Level I- High school diploma or equivalent. Level II- High school diploma or equivalent plus 2 years of experience in clerical support services Substitutions allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience. Minimum Skills, License, and Certifications Minimum Skills and Abilities * Standard knowledge of office functions. * Working knowledge of Auburn University administrative systems appropriate to the position. Minimum Technology Skills Minimum License and Certifications None Required Desired Qualifications Desired Qualifications Proven strong customer service and interpersonal skills sets desired Posting Detail Information Salary Range $31,200 - $39,480 Job Category Office/Administrative Support Working Hours if Non-Traditional 7:45 AM - 4:45 PM City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 01/12/2026 Closing Date Equal Opportunity Compliance Statement It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit their website to learn more. Special Instructions to Applicants * Only completed applications will be considered, so please provide all requested information in each section. This should include all employment history and required application documents. * If required, be sure to attach cover letter and resume. * Please include a copy of any required or relevant certifications/licenses in the "Other Documents" section. * Please answer all supplemental questions completely and accurately. * Reference providers should be individuals who can attest to your qualifications for a position. Examples include supervisors, coworkers, and professors. Personal References will not be accepted. Quick Link for Internal Postings ******************************************* Documents Needed to Apply Required Documents * Resume * Cover Letter Optional Documents Supplemental Questions Required fields are indicated with an asterisk (*). * * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates. * LinkedIn * AcademicKeys * The Chronicle of Higher Education * DiversityJobs * HigherEdJobs * HERC (Higher Education Recruitment Consortium) * Indeed * RecruitMilitary * The Tuskegee News * Professional organization or journal * Veterans Assistance Services * Disability Assistance Services * State Employment Service * Social Media * AU Job Bulletin * Notified by an Auburn employee * College or university Career Services * I went to the AU Employment Website directly (********************* * Other * * Please select the answer that best describes your current employment relationship with Auburn University: * Current full-time Auburn or AUM employee within probationary period * Current full-time Auburn or AUM employee outside of probationary period * Current part-time Auburn or AUM employee * Not an Auburn or AUM employee * * Do you have a high school diploma or equivalent? * Yes * No

Details** Information **Requisition Number** TES3122P **Home Org Name** Auburn Univ Regional Airport Admin **Division Name** Administrative Effectiveness Title** TES Administrative Support Assistant- Auburn Airport **Estimated Hours Per Week** 32 **Anticipated Length of Assignment** 12 **Job Summary** **Administrative Effectiveness** is excited to begin the search for a **TES Admin Support Assistant** . This position will provide customer service to pilots/passengers that come to the airport. **Temporary Employment Services (TES )** , a unit of the Auburn University Department of Human Resources, is an in-house support center established to meet the temporary employment needs of the university.TES provides qualified and dedicated temporary employees in a wide variety of occupations to meet the staffing needs throughout the campus. Temporary employees are hired for a variety of reasons with the most common being: + Assistance in the place of a regular employee who is absent for a specified period of time + Additional assistance during periods of abnormal or peak workloads + Assistance with special projects + Seasonal work + Emergencies If you are looking for an employment opportunity,TES is a great way to showcase your professional skills and assist Auburn University while gaining valuable work experience within higher education. **AU student employees are not eligible for TES .** **Essential Functions** + Greeting pilots and passengers that enter the airport terminal. Answering and directing phone calls. Processing and invoicing of credit card information. Daily opening and closing of the airport terminal. Receiving fuel orders and communicating with other departments to fulfill those orders. Communicating on airport radios to pilots and fellow employees. + Acts as office receptionist: receives and routes telephone calls and visitors; provides and gathers information. + Prepares documents, reports, newsletters and manuscripts, and may compose correspondence. + Operates standard office equipment such as personal computers, copiers, scanners, fax machines, etc. + Maintains inventory and orders office supplies, materials and equipment. + Processes and prepares forms such as work orders, purchase orders and personnel documents. + Creates and maintains records, files, documents, and images in the data system. + Calculates, posts, and verifies standard financial statements, reports and vouchers. + May perform other office support duties such as payroll processing, document processing **Why Work at Auburn?** + **Life-Changing Impact** : Our work changes lives through research, instruction, and outreach, making a lasting impact on our students, our communities, and the world. + **Culture of Excellence** : We are committed to leveraging our strengths, resources, collaboration, and innovation as a top employer in higher education. + **We're Here for You** : Auburn offers generous benefits, educational opportunities, and a culture of support and work/life balance. + **Sweet Home Alabama** : The Auburn/Opelika area offers southern charm, vibrant downtown scenes, top-ranked schools, and easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches. + **A Place for Everyone** : Auburn is committed to fostering an environment where all faculty, staff, and students are welcomed, valued, respected, and engaged. Ready to lead and shape the future of higher education? Apply today! War Eagle! **Minimum Qualifications** + High School Diploma or equivalent Expectations: + Must be able to provide exceptional customer service skills. + Ability to multitask and be able to work under certain stressful environments. + Ability to communicate with fellow employees. + Willing to work some holidays, weekends, and game days. **Desired Qualifications** + Some college experience preferred. Basic aviation knowledge. + 1-2 years of experience clerical support services Posting Detail Information **Salary Range** $11.00- 15.00/hr **Work Hours** shifts vary but terminal hours are 7-7 M-F & 8-5 weekends. **City position is located in:** Auburn **State position is located:** AL **Posting Date** 11/20/2025 **Closing Date** **Equal Opportunity Compliance Statement** It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. Please visit theirwebsite (*************************************** to learn more. **Special Instructions to Applicants** **Quick Link for Internal Postings** ******************************************* **Documents Needed to Apply** **Required Documents** 1. Resume **Optional Documents** 1. Cover Letter