Administrative Assistant jobs at ALDI USA - 2789 jobs

Twin City Staffing is hiring an administrative assistant for a confidential, well-established company in Maple Plain, MN. This is a great opportunity to join a stable, family-owned organization with a strong reputation, long-tenured employees, and a supportive office environment. The ideal candidate is detail-oriented, organized, and comfortable handling a variety of administrative tasks. Location: Maple Plain, MN Wage: $22.00 - $26.00 per hour, depending on experience Hours: Monday - Friday, 8:00 AM - 4:30 PM Benefits of the administrative assistant: Temp-to-hire opportunity Paid Time Off (PTO) upon hire Health insurance Dental insurance Stable, long-term employment Family-friendly work environment Duties of the administrative assistant: Answer phones, take messages, and greet visitors Perform general administrative and clerical support Use Microsoft Excel, Word, and Outlook daily Type well drilling orders using a typewriter (training provided) Coordinate utility locates with MDH and Gopher State One Call Pull permits and assist with invoicing (training provided) Maintain accurate records and organized filing systems Requirements of the administrative assistant: Prior administrative or clerical experience Strong computer skills, especially Microsoft Office High attention to detail and ability to follow instructions Strong communication and multitasking skills Experience in construction, manufacturing, or related industries is a plus Additional information: Apply today! To learn more about this administrative assistant position, contact Charlie at 763-220-7052. EOE: Twin City Staffing is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

We are Worthy & CIRCA Jewels. Our combined businesses are here to remake the world of pre-owned luxury jewelry. We use our expertise, technology and connections to get jewelry sellers the absolute most for their jewelry. We are passionate about quality, sustainability, and the valuation of finely crafted jewels. Today, we are the most trusted buyers of diamonds, fine jewelry, and luxury watches on the planet. We are a global group of people who are not only passionate about our work but also about each other and our customers. Our flat hierarchy and organizational structure create an open environment where all feel comfortable to voice ideas, and we love the smart, creative minds of people who take pride in what they do. The Administrative Assistant will assist the jewelry buyers with clerical and reception duties. What You'll Do Manage client appointments and submission pipeline using software platforms Receive and initiate client calls, answering any questions clients may have or helping clients with anything related to their appointments at all of our US offices Follow up with clients via phone, text, and e-mail Greet clients with a friendly and positive attitude, check in, escort the client to buyer's room, offer refreshments Update data from appointments and submissions, including personal and purchase information Collaborate daily with the full Client Services Team to ensure clients and prospective clients have the best experience throughout their entire journey (pre and post-appointment) Manage incoming inventory and product shipping Create and distribute daily reports Assist in maintaining the office environment Who You Are A strong and kind communicator with professional direct verbal & written skills Ability to work cross-functionally with different teams and company stakeholders Highly organized with the ability adapt to changing business needs and the ability to manage multiple moving parts Self-motivated and results-oriented, strategic thinker with an ability to learn, contribute, and willing to take full ownership over Seller Support What You Have One year of admin experience required, luxury goods industry or consumer goods industry preferred Bachelor's or Associate degree - preferred Previous diamond and jewelry experience - preferred Excellent interpersonal skills with the ability to cultivate good working relationships both internally and externally Highly organized, detail-oriented, and customer-focused Proficient in Microsoft Office applications, especially Excel Ability to work in Bethesda, MD Monday through Friday from 9 AM-6 PM What We'll Give You A supportive, inclusive culture in an organization that values your contributions Opportunities for personal and professional growth through work experience and mentorship An attractive and equitable compensation package, including salary and stock options A generous benefits program featuring generous PTO, comprehensive medical, dental, vision, and other health benefits, 401K plan, commuter program, learning & development resources, health & wellness perks, and so much more!

Employment Type: Full-Time, In-Office Schedule: Monday-Friday About Us We are a fast-paced, growing fashion jewelry company based in Midtown Manhattan, working with a diverse range of clients & buyers. Our team values creativity, organization, and professionalism, and we're looking for a motivated Administrative Assistant to join us and support our daily operations. Position Summary The Administrative Assistant will play a key role in keeping our office running smoothly. This entry-level role is ideal for a college graduate or with experience in admin assistant roles eager to gain hands-on experience in the fashion industry. You'll handle client communications, manage orders, and provide administrative support to our internal team. Key Responsibilities Answer and direct incoming phone calls and emails professionally. Process client orders and maintain accurate records. Communicate with clients, and internal teams regarding order status and inquiries. Shipping Assist with scheduling meetings and maintaining calendars. Prepare and organise documents, reports, and presentations as needed. Support day-to-day office operations and administrative tasks. Provide excellent customer service and follow up promptly with clients. Qualifications Bachelor's degree Strong written and verbal communication skills. Highly organised, detail-oriented, and proactive. Proficient in Microsoft Office Suite (Word, Excel, Outlook) and/or Google Workspace. Comfortable multitasking in a fast-paced environment. Friendly and professional demeanour with strong interpersonal skills. Preferred Skills Previous internship or experience in fashion, retail, or office administration. Bilingual: Hindi fluency is a strong plus. Familiarity with order management systems or CRM software is a bonus. Collaborative, creative, and supportive team environment. Convenient Midtown Manhattan location close to public transportation. Apply now or send your resume to [*******************]

Title: Executive Assistant Job Level: Individual Contributor Employment Status: Exempt Primary Location: Dallas At Applied Digital, we are the epicenter of AI innovation, crafting cutting-edge data center solutions tailored for the demands of high-performance computing. Designed from the ground up to support AI and machine learning workloads, our infrastructure is the backbone of tomorrow's technological advancements, including AI-driven video and generative platforms. We are: Forward-Thinkers: With a keen eye on current market trends and future innovations, we adapt swiftly and lead technological evolution. Resilient: We navigate complex challenges and emerge stronger, delivering robust and reliable solutions for industry pioneers. Innovative Designers: Leveraging the latest technologies, we create visionary solutions that redefine industry standards. At Applied Digital, we are committed to solving intricate problems, advancing business initiatives, maximizing operational efficiency, and reducing our carbon footprint. We are a team of resilient, forward-thinking innovators driving the AI revolution. Position Summary: Applied Digital is seeking an Executive Assistant to join our growing and dynamic organization. This role will support our Chief of Staff and a small team of executives, provide high-level administrative support, and contribute to smooth office operations. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with discretion and professionalism. The ideal candidate will be proactive, resourceful, and able to adapt to the evolving needs of our executives and organization. Key Responsibilities Coordinate and schedule complex travel arrangements for the Chief of Staff, other executives and board members as needed. Assist in planning, developing, and executive company events (e.g. Leadership retreats, conferences, etc.) Review and approve expense reimbursement requests through tools such as Navan. Assist in building, maintaining, and tracking monthly expenses regarding office purchases and supplies. Assist with coordinating office access (e.g. key fobs, parking permits) for personnel such as new hires, departing employees, etc. Manage office invoices, ensuring timely payments and record-keeping. Distribute pertinent office communications to staff such as building notices, company events, and other relevant updates Oversee corporate logistics accounts such as Uber Business Collaborate with cross-functional teams to ensure company objectives and goals are achieved Basic Qualifications Associate's or bachelor's degree in Communications, Business Administration, or a related field. 2+ years of experience as an executive assistant or administrative assistant. Experience using Microsoft Suite (e.g. Word, Excel, Teams, etc.). Excellent verbal and written communication skills. Able to adapt swiftly and effectively to changing workloads and day-to-day tasks. Preferred Qualifications Prior experience handling office management functions. Please note that Applied Digital is currently unable to sponsor new applicants for employment authorization or provide immigration-related support for this position. This includes, but is not limited to, visa categories such as H-1B, F-1 OPT, F-1 STEM OPT, F-1 CPT, J-1, TN, E-2, E-3, L-1, O-1, and any Employment Authorization Documents (EADs) or other work authorizations that require employer sponsorship. Essential Skills: Communication: Clear verbal and written communication to document incidents and ensure proper shift handoffs. Collaboration: Ability to work closely with team members, supervisors, and cross-functional partners. Adaptability: Flexible in responding to changes in process, tools, environment, and shift assignments. Accountability: Takes ownership of assigned tasks and follows through with minimal supervision. Attention to Detail: Maintains thorough and accurate logs, inspections, records, and documentation. Time Management: Manages time effectively to meet performance expectations and service levels. Integrity: Adheres to company policies, safety protocols, and professional ethics always. Continuous Improvement Mindset: Recommends and supports efficiency, safety, and system innovations. Documentation Discipline: Maintains clear, consistent records for operational continuity and compliance. Security Compliance: Maintains awareness of data center physical and logical security expectations. Digital Literacy: Uses productivity tools (e.g., Outlook, Teams, Excel, ticketing systems) for communication and documentation in office or hybrid settings. Physical Requirements: Able to remain in a seated position for an extended period and to lift and carry up to 15 lbs. (office manuals, case notebooks, case files, case materials, standard boxes, report binders, etc.) as needed. The company has reviewed this to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the company reserves the right to change this and/or assign tasks for the employee to perform, as the company may deem appropriate. This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents acknowledge that they possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Clayton Services is searching for an Office Assistant to join a thriving company in Northwest Houston. Job Type: Temp-to-Hire Pay Rate: $16.00 - $20.00/hour Schedule: Part-Time or Full-Time Hours Office Assistant Responsibilities: Handle incoming calls promptly and professionally, direct calls to appropriate departments, and take messages when necessary. Assist with processing accounts payable and receivable transactions. Ensure invoices are processed accurately, and payments are tracked and recorded. Accurately input and maintain data in various systems, ensuring the integrity and confidentiality of information. Generate and prepare shipping documents, including labels, invoices, and packing slips. Perform routine accounting tasks such as reconciliation, account management, and assisting with the preparation of financial reports. Organize and maintain both digital and paper filing systems for easy access to important documents. Provide additional support to the team as needed, including scheduling meetings, managing calendars, and assisting with any other administrative duties. Office Assistant Skills and Abilities: Excellent communication skills. Ability to multi-task and great attention to detail. Ability to work in a small office environment. QuickBooks knowledge is a plus. Office Assistant Education and Experience: 2+ years of office and administrative experience. Experience with accounting duties is a plus. Office Assistant - Immediate need. Apply today!

Lesco Paper & Box Company has experienced high growth in the packaging industry. We are seeking a Receptionist/Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success. Responsibilities: Answer, screen, and transfer incoming calls Enter cash receipts in computer system Mail or email out customer invoices Administrative office tasks Document management, filing, sorting, scanning, and data entry Qualifications: Proficient with Microsoft Word and Excel Previous experience in office administration or other related fields Ability to prioritize and multitask Excellent written and verbal communication skills Strong attention to detail Strong organizational skills

About: Bloomingdale's makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale's like no other store in the world. Everyone plays a critical role in bringing our mission to life. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative. We welcome and embrace diversity of background, thought and opinion while having a lot of fun along the way. Job Overview: The Studio/Styling Assistant is responsible for managing and prepping a wide range of merchandise to shoot for use across but not limited to the company's digital platforms. They will oversee day to day organization of product moving in and out of the photo studio, ensuring product is handled with the utmost care. The Studio/Styling Assistant will support the PDP Photographer and Stylist and work closely with Art Directors and Photo Planners, to help the team maintain a baseline level of productivity within an established workflow. The ideal candidate is agile, collaborative in nature, and thrives in a fast-paced studio environment. Essential Functions: Support studio team comprised of Photographer and Stylist to ensure daily shot lists are completed Organize and manage daily shot lists Coordinate product movement in and out of the studio in alignment with the daily shoot schedule. Prepare merchandise for shooting, including (but not limited to) ironing, steaming, folding, stuffing, cleaning and pinning, ensuring product is handled to the highest quality standards Repack product once shooting is completed, ensuring both product and original packaging are intact and in sellable condition Maintain and organize studio supplies and props to support consistent and efficient styling and photography Identify solutions to inefficiencies within the studio and propose new processes that could improve overall image quality or address opportunities Assist with select styling responsibilities under the guidance of the stylist and art directors Contribute to maintaining styling consistency and detail across all product categories. Assist with the movement of physical product through the studio May perform other duties and participate in other projects as required by the department. Qualifications and Competencies: Ability to work effectively in a constantly evolving, fast-paced environment Excellent communication and collaboration skills Self-driven and able to easily communicate creative ideas and collaborate in a team environment Must be highly organized with a high level of attention to detail Must have a positive attitude

DAYTONA INTERNATIONAL SPEEDWAY Daytona International Speedway is a state-of-the-art motorsports facility and was awarded the SportsBusiness Journal's prestigious Sports Business Award for Sports Facility of the Year in 2016. Daytona International Speedway is the home of "The Great American Race" - the DAYTONA 500. Though the prestigious season-opening NASCAR Cup Series event garners most of the attention - as well as the largest audience in motorsports - the approximately 500-acre motorsports complex boasts the most diverse schedule of racing on the globe, thus earning it the title of "World Center of Racing." Among the nine major weekends of racing activity are the Rolex 24 At DAYTONA, the DAYTONA Supercross, the DAYTONA 200 motorcycle classic and the Coke Zero Sugar 400. Rarely a week goes by that the Speedway grounds are not used for events that include track tours, concerts, civic and social gatherings, car shows, photo shoots, production vehicle testing and police motorcycle training. Assists with the DIS Credential process; works in the credential office during race time to distribute appropriate credentials. Apply Now! Learn more about this role and our team by applying at ********************** for consideration. We are a company unlike any other. We want you to bring your experience, skills and passion to our close-knit, high-energy environment in which our employees thrive and where you can prosper. We know the key to our success is our employees and we offer highly competitive salaries, a solid benefits package focused on wellness, and opportunities for you to grow and develop both personally and professionally. It won't take you long to find out that you are on the right track here at NASCAR! NASCAR is committed to fostering a diverse work environment where all employees feel valued and empowered. NASCAR is an Equal Opportunity Employer (EEO). We seek to attract and retain the best qualified people available. All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity and expression, age, national origin, disability, religion, sexual orientation, genetic information, pregnancy, veteran status or any basis that is protected by applicable law except where a bona fide occupational qualification exists. Follow us on LinkedIn and X for future opportunities and company news.

As a Design Assistant, you will support the design & development teams through preparing detailed spec sheets & CAD requests, sample management & shipping, and through day-to-day administrative support. In working closely with senior designers & design directors, you will gain advanced knowledge of the footwear design and construction process, while contributing innovative ideas to enhance product appeal. The ideal candidate will have a strong interest in footwear and demonstrate an innovative mindset. The candidate will also exhibit excellent teamwork skills and have a pro-active approach to tasks and problem-solving, all while maintaining adaptability in a fast-paced environment. Job Responsibilities Sample & SKU Management: Create and maintain seasonal SKU charts for each brand Maintain communication with factories/vendors regarding sample status to ensure timelines are being met Organize incoming sample inventory and maintain sample room organization Support cross-functional communication between product, marketing & sales: Facilitate sample requests from marketing & sales teams, order, track & organize incoming samples, ship/pass all samples to necessary team members. Design & Product Development Support: Prepare detailed spec sheets & technical packages and send to necessary overseas development teams Prepare colorways & generate CAD requests Assist in preparing CAD deck presentations/line sheets for internal & customer meetings Prepare all CADs to send to marketing team for catalog layout Assist design team in creating product mockups using AI software Support design/development team in creating & maintaining seasonal, brand specific material lists, coordinating with the development team to order sample materials as necessary. Administrative Support: Coordinate international & domestic sample shipping, to include: gathering & packing any samples to overseas factories, showrooms, internal teams or customers, creating shipping labels & commercial invoices, tracking all incoming shipments, communicate/coordinate with imports team and shipping companies in the event any shipment is delayed or held in customs, unpack & organize incoming sample shipments Job Requirements Bachelor's Degree in Fashion/Apparel Design, Product Design or related field 1-2 years of experience in footwear, apparel or accessory design preferred (internships in these fields are acceptable) Technical proficiency in design software such as Adobe Illustrator & Photoshop Proficient in PowerPoint & Excel Experience with AI design software is a plus An ideal candidate will exhibit the following: Eagerness to learn the technical process of footwear design & construction Excellent ability to collaborate & communicate with cross-functional teams, supporting fellow design/development team members Adaptability in a fast-paced environment with the ability to multi-task and prioritize tasks while managing timelines/deliverables Pro-Active approach to tasks and problem-solving Strong Organizational skills & excellent attention to details Creativity & the ability to translate footwear trends & market insights into innovative design concepts for the GBG portfolio of brands Innovative & trend-forward mindset Apply

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! Come visit us in person at our Job Fair! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! Come visit us in person at our Job Fair! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction, and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner. * Bagging groceries with care. * Stocking shelves and receiving loads. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant, or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Enjoy what you do every day! Join the Crew at Trader Joe's. We're looking for leaders who enjoy helping customers and who can lead teams that create WOW experience for our shoppers. If you: * Thrive in a collaborative environment * Want to hone your leadership skills * Learn how a successful brand delivers * Be part of an amazing growth company * And have fun at work We just might be the place for you! What do we do? With over 570 stores nationwide (and growing), we are looking for talented leaders to join our Crew. Our Mates (Assistant Store Managers) lead and develop Crew Members through role-modeling, direction and support. As leaders, Mates: * Work in teams and get to know the Crew. * Improve the quality of store life. * Coach others to be their best. * Model behavior that supports our values. Other daily responsibilities include: * Operating the cash register in a fun and efficient manner, * Bagging groceries with care. * Stocking shelves and receiving load. * Making the store a welcome place for customers and Crew. Is it you? To begin your journey and join our Crew as a Mate, we'd want you to have: * 3+ years of recent retail, restaurant or hospitality experience * 2+ years of recent experience at the management or supervisory level * A high school degree or equivalent * A history of developing individuals and teams through empowerment and integrity We can't wait to meet you! We receive thousands of applications a year and are unfortunately unable to personally get in contact with everyone. WOW us with your experience and cover letter to guarantee a response! Trader Joe's is an equal opportunity employer and is committed to hiring a diverse Crew.

Our client is seeking a highly organized, proactive, and adaptable Household Manager/ Executive Personal Assistant to support a busy family based in Austin, Texas. This full-time role combines hands-on household management with administrative, scheduling, and multi-property coordination. The ideal candidate is detail-oriented, tech-savvy, discreet, and able to independently manage household operations, family logistics, and administrative responsibilities with minimal oversight. This role requires a versatile individual who can handle a wide range of responsibilities while ensuring the household runs smoothly and efficiently. Key Responsibilities Oversee day-to-day household operations and ensure homes are running smoothly and efficiently Manage vendors and household service providers; maintain maintenance schedules and oversee repairs Conduct regular in-home walkthroughs; manage household inventory, groceries, and supplies Handle mail, packages, returns, and general household logistics Maintain centralized family calendars, schedules, and travel itineraries Provide family and lifestyle support, including occasional school-related coordination and errands Maintain and organize household and personal files (digital and physical) Oversee bill payment, utilities, and household expenses Track deadlines, renewals, school requirements, and important dates Coordinate remote oversight of additional residences and rental properties Qualifications Minimum of 5+ years of experience in a similar Executive Assistant, Personal Assistant, or Household Manager role Strong technical proficiency with Google Workspace, Dropbox, and shared calendars Exceptional organizational, communication, and problem-solving skills High level of discretion and professionalism Ability to pass a background check and provide verifiable references Must have a reliable vehicle Compensation: $80,000-$120,000 annually, commensurate with experience Schedule: Full-time, Monday-Friday with flexibility Travel Required: None (remote coordination only)

Our client is seeking a dynamic and proactive Executive Personal Assistant (Calendar) to support a CEO in Bergen County, NJ. In this role, you will serve as a trusted partner for protecting the CEO's time, anticipating needs, and ensuring seamless coordination across a fast- paced professional and personal environment. As an integral member of the PA team, you will work closely with colleagues to provide seamless support, streamline communication, and maintain stability in an over-changing international landscape. This position is ideal for someone who thrives in precision driven calendar management and enjoys staying several steps ahead. Key Responsibilities: ● Take full ownership of the CEO's complex calendar: schedule meetings, calls with precision and foresight ● Anticipate scheduling challenges and proactively provide solutions to avoid conflicts ● Prioritize daily activities to ensure optimal use of the CEO's time and energy ● Act as a central point of contact with internal teams, board members, partners, and global stakeholders ● Manage confidential information with the highest level of professionalism and discretion ● Streamline workflows and keep the CEO focused on key priorities by removing operational distractions ● Maintain smooth alignment between professional demands and personal life to support work-life balance Qualifications: ● 5+ years of proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives of the company ● English required; Russian language skills preferred. ● Exceptional organizational and multitasking abilities with a natural talent for setting priorities ● Tech-savvy with strong proficiency in digital scheduling tools, office software, and online communication platforms ● A proactive and solution-oriented mindset. ● Professional presence, discretion, and reliability in every interaction ● Ability and willingness to travel domestically and internationally as required ● Flexibility and adaptability to thrive in a fast-paced, international business environment ● Verified references from former employers are required Schedule: Monday- Friday, 40 hours per week.

Job Description Type: Full Time Overtime Exempt: No Reports To: ARMADA HQ Security Clearance Required: Secret; or the ability to obtain *******************CONTINGENT UPON AWARD************** The Administrative Support Assistant will perform diverse secretarial and administrative duties in support of a designated Program Office and/or Senior Manager. Key responsibilities include: initiating special reports, composing routine correspondence, compiling statistical and/or budget information and communicating with personnel at all levels of region and designated personnel at the FPS HQ level to gather, record and convey information. Duties & Responsibilities: Administrative & Office Support Provide independent administrative and clerical support with minimal supervision Serve as a liaison for office procedures, services, and administrative inquiries Answer and route phone calls and emails; welcome visitors and guests Maintain filing systems (electronic and hard copy) and office records Provide backup support for the Executive Assistant as needed Scheduling, Meetings & Coordination Maintain calendars for senior staff and coordinate meetings, conference calls, and events Prepare meeting materials, take minutes, and track follow-up action items Coordinate conference rooms, call lines, and meeting logistics Data Management & Reporting Collect, enter, track, and maintain program data in automated systems Compile data for recurring reports, deliverables, and management briefings Perform basic data analysis and prepare draft reports and summaries Conduct system searches and retrieve information from multiple databases Timekeeping, Travel & Financial Support Support timekeeping functions (WebTA), including validation, audits, and reporting Assist with travel coordination and preparation of travel authorizations and expense reports Track expenditures and assist with draft monthly expense reports IT, Systems & Administrative Tools Coordinate IT service requests and track completion Utilize and support systems such as WebTA, Concur, SharePoint, and other federal platforms Program & Mission Support Assist mission support staff, including finance, CORs, property, security, and human capital liaisons Support training coordination, instructor logistics, and material distribution Assist with program data collection, compliance tracking, and documentation dissemination Additional Duties Perform special projects, research requests, and other administrative duties as assigned Other duties as assigned Knowledge, Skills, and Abilities (KSAs): Ability to obtain, and maintain a Secret security clearance. Ability to use a personal computer and various software applications, including (but not limited to): Databases used to track organizational information. Accurate typing skills with a minimum speed of 40 words per minute. Proficiency in Microsoft Office computer software applications, including Word, Excel, PowerPoint, SharePoint, Visio and Access. Establishment and maintenance of a comprehensive file system. Possess knowledge of procedures to formulate, compile, and organize documents and reports. Skilled in oral communication, interpersonal skills, and written communication. Ability to coordinate varied administrative projects simultaneously. Must possess problem solving skills and be able to conduct independent research. Minimum Education and Experience: An AA, BS or BA degree is highly preferred OR in lieu of degree five (5) years of experience as an Administrative Assistant/Secretary assisting Administrators at/or equivalent to the GS-12 and GS-13 grade level. Disclaimer: The above information has been designed to indicate the general nature and level of work to be performed. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of the contractor assigned to this position. Applying: If you feel you have the knowledge, skills and abilities for this position visit our careers page at ****************** Special Notes: Relocation is not available for these jobs. ARMADA provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. ARMADA complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Must be able to successfully pass a background check, and pre-employment drug testing. Job offers are contingent upon results of background check and drug testing.

Job Title: Accounting Administrative Assistant FLSA Status: Non-Exempt Department: Accounting Reports To: Chief Accounting Officer General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our "Living Brand" by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting. Position Responsibilities: * Builds Relationships * Promotes Living Brand * Serves as Product Brand Advocate * Adheres to company's approved accounting procedures * Promotes company's mission statement * Fosters company's culture * Adheres to the company's vision and mission * Adheres to company approved office accounting procedures * Safeguards all assets * Types all correspondence, reports, letters, and memos as directed * Maintains and organizes files, work areas, and office equipment * Provides any and all assistance necessary in accommodating accounting staff according to their needs * Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process * Prepares various reports by utilizing data mining tools and techniques as needed * Adheres to company policies and approved accounting procedures * Meets deadlines and handles projects simultaneously * Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks * Accurately compiles data into various spreadsheets to aid the department * Processes store orders of accounting supplies * Performs all other related duties as assigned Requirements Role Qualifications: * High School Diploma is required * Associate's Degree in Accounting or related field preferred Essential Skills and Experience: * Situational Awareness * Strong customer orientation * Detail orientation * Inclination for strategic mindset and problem analysis at all functional levels * Time management including multitasking, productivity, and a sense of urgency * Excellent interpersonal and highly effective communication skills * Strong team player * Teamwork and the ability to enhance team members' performance * Adaptability, flexibility, and receptive to change * Problem analysis & problem resolution at functional level * Effective decision making based on sound judgment and reasoning * Ability to read, write and understand English * 10 key proficiencies Physical demands and work environment: * Physical Demands: While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. * Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.

Job DescriptionDescription: Job Title: Accounting Administrative Assistant FLSA Status: Non-Exempt Department: Accounting Reports To: Chief Accounting Officer General Purpose: To provide our customers with total satisfaction. To serve our community through volunteerism and produce a return on assets which will assure the future prosperity of our employees and our company. To be an ambassador of our “Living Brand” by building relationships with our customers. To accurately and timely report accounting data. To safeguard company assets. To cross-train functional areas of accounting. Position Responsibilities: Builds Relationships Promotes Living Brand Serves as Product Brand Advocate Adheres to company's approved accounting procedures Promotes company's mission statement Fosters company's culture Adheres to the company's vision and mission Adheres to company approved office accounting procedures Safeguards all assets Types all correspondence, reports, letters, and memos as directed Maintains and organizes files, work areas, and office equipment Provides any and all assistance necessary in accommodating accounting staff according to their needs Files and organizes information including but not limited to emails, letters, memos, phone messages, and documents as necessary to maintain an orderly flow of information and organized retention process Prepares various reports by utilizing data mining tools and techniques as needed Adheres to company policies and approved accounting procedures Meets deadlines and handles projects simultaneously Prepares check runs for review, tracks waivers of lien when appropriate, and mails checks Accurately compiles data into various spreadsheets to aid the department Processes store orders of accounting supplies Performs all other related duties as assigned Requirements: Role Qualifications: High School Diploma is required Associate's Degree in Accounting or related field preferred Essential Skills and Experience: Situational Awareness Strong customer orientation Detail orientation Inclination for strategic mindset and problem analysis at all functional levels Time management including multitasking, productivity, and a sense of urgency Excellent interpersonal and highly effective communication skills Strong team player Teamwork and the ability to enhance team members' performance Adaptability, flexibility, and receptive to change Problem analysis & problem resolution at functional level Effective decision making based on sound judgment and reasoning Ability to read, write and understand English 10 key proficiencies Physical demands and work environment: Physical Demands : While performing the duties of this job, the associate is required to stand for prolong periods; work longer than eight (8) hour shifts, reach climb, balance, stoop, kneel, crouch; talk or hear; smell. The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to focus. Work Environment: Must have flexibility to work all shifts, all days of the week, when necessary. Ability to tolerate extreme temperatures for a minimum of 30-minute intervals. Exposure to dirt, dust, and cleaning solvents.