Administrative Assistant, County Manager
Lake County Government
Manager's Assistant/Administrative Assistant Job in Leadville, CO
The Administrative Assistant to the County Manager performs a variety of office administrative support and customer service functions. General Duties and Responsibilities Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Assist county manager with implementation and coordination of projects, policies, and procedures.
Provide lead accountability for other employees within work unit, which may include scheduling, assigning and reviewing work, instructing/training in work methods, and providing input into hiring and performance evaluation processes.
Act as a resource or expert in program area, providing technical guidance to less experienced staff.
Coordinate administrative processes for a department to include recommending, developing, and implementing administrative policy and procedures.
Perform special studies and projects as assigned and required.
Coordinate and administer general administrative programs for the department; act as main informational contact; ensure appropriate procedures are followed; make recommendations for modifications to procedures for improved efficiency and operations.
Perform customer service and reception duties for the County Manager; provide general information as well as respond to specific customer questions requiring additional research; route inquiries appropriately for more complex or technical matters; respond to customer complaints.
Establish, maintain, and adjust appointments, activity calendars, and work schedules.
Make meeting and travel arrangements, including communicating with agents, planners, and facilities to coordinate arrangements and ensure all plans are accurate; prepare travel vouchers and expense reports.
Order and maintain inventory of office and other departmental supplies and equipment; track expenditures; ensure operations of office equipment through County.
Assist County Manager with procurement of supplies, contracted services, processing invoices, and coordinating with Accounts Payable.
At the direction of the County Manager, prepare and distribute meeting agendas, packets, and related materials.
Establish and maintain office filing systems, files, and records; assembles requested information upon request; directs other employees in file maintenance procedures.
Prepare and proofread standardized and original documents and forms; compose original correspondence and written responses upon request and reviews of other staff members.
Track departmental/division purchases and expenditures and prepare summary reports; determine and code account numbers; prepare and track vouchers.
Schedule work orders, service calls, and other activities for departmental employees; maintain activity and work logs; may dispatch other employees on a regular or emergency basis.
High School diploma or GED.
Knowledge of general office practices and procedures.
Ability to communicate clearly and concisely in both verbal and written communications.
High attention to detail.
Regular, predictable attendance.
Ability to do accounting calculations, including interest, percentage, decimals, and fractions.
Exceptional customer service skills.
Ability to maintain sensitive and confidential information.
Travel to conferences or events within and outside of the state of Colorado may be required.
Preferred bilingual in English and Spanish.
Physical Activity & Work Environment
Sitting - More than 50% of the time
Walking - Less than 50% of the time
Standing - Less than 50% of the time
Using hands/fingers to feel or handle items - More than 50% of the time
Reaching, pushing, or pulling with arms/hands - More than 50% of the time
Climbing - Less than 50% of the time
Balancing - Less than 50% of the time
Kneeling, crawling, or crouching - Less than 50% of the time
Talking or hearing - More than 50% of the time
Tasting or smelling - Less than 50% of the time
Lifting, moving, or exerting force of up to 10 lbs. - Less than 50% of the time
Lifting, moving, or exerting force of up to 25 lbs. - Less than 50% of the time
Lifting, moving, or exerting force of up to 50 lbs. - Less than 50% of the time
Lifting, moving, or exerting force of up to 100 lbs. - Less than 50% of the time
Lifting, moving, or exerting force of more than to 100 lbs. - Less than 50% of the time
Seeing up close - More than 50% of the time
Seeing long distances - Less than 50% of the time
Seeing color - More than 50% of the time
Use of peripheral vision - Less than 50% of the time
Perceiving depth - Less than 50% of the time
Adjusting and focusing vision - More than 50% of the time
Working outdoors in inclement weather - extreme hot - Not Applicable
Working outdoors in inclement weather - extreme cold - Not Applicable
Working indoors in an office environment - More than 50% of the time
Working in high places - Not Applicable
Working near moving mechanical parts and machines - Not Applicable
Working in wet/humid conditions that are not weather related - Not Applicable
Working in extreme cold conditions that are not weather related - Not Applicable
Working in extreme hot conditions that are not weather related - Not Applicable
Working with airborne particles or fumes - Not Applicable
Working with toxic or caustic chemicals or agents - Not Applicable
Working with explosives - Not Applicable
Working in an area with a risk of exposure to radiation - Not Applicable
Working in an area with a risk of exposure to electrocution - Not Applicable
Exposure to vibration - Not Applicable
Working in a loud environment - Less than 50% of the time
Lake County Benefits - Full-Time Employees
As a reflection of the value we place on the contributions of our employees, the County offers a competitive benefits package for full-time employees. Please review the for full details. The Guide provides information on Lake County Government's benefit offerings, including:
Employer-Sponsored Medical and Dental Insurance Plans
100% Employer Paid Vision Plan
Flexible Spending Account
Health Reimbursement Account
Employer-Sponsored Short-Term Disability Insurance
100% Employer Paid Long-Term Disability Insurance
100% Employer Paid Term Life Insurance
Supplemental Life Insurance Plans
401(a) and 457(b) Employer Matched Retirement Plans
Paid Vacation, Sick Leave, Personal Days and Holidays
Employee Assistance Program
Public Health Emergency Leave
Discounts on concerts, major sporting events, electronics, travel, cars and more!
Lake County Benefits - Part-Time Employees
Lake County is also proud to offer paid sick time off, Public Health Emergency Leave, and flexible work schedules for our part-time employees.
Lake County is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, creed, religion, sex, national origin, sexual orientation, disability, or veteran status. Assistance or accommodation during the application process due to a disability is available upon request.
Notice Of Emergency/Disaster Responsibilities
All Lake County Employees may be required to work as a Disaster Service Worker when a local declaration of emergency or disaster is declared by the Board of County Commissioners.
Please note that this job description does not intend to cover or contain a full comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
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